2007-12-03 CC Packet.�"11�`�
A,lbertville Ufa.Clty of Albertville CouncilAgenda
Ulm Ton
DECEMBER 3, 2007
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS
4. MINUTES
A. November 19, 2007 regular City Council minutes (pgs. 1-17)
B. November 19, 2007 Committee of the Whole minutes (attachment)
5. CITIZENS OPEN FORUM — (time reserved 5 minutes)
6. AMENDMENTS TO AGENDA
7. 0 CONSENT AGENDA
All items with an asterisk () are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
8.A.1. Public Works — Parks Committee Appointment
8.D.1. Finance — Semi-monthly Payment of Claims (bills)
8.E.1. City Clerk — 2008 Holiday Schedule
8.F.1. Planning — Rezoning Heuring Meadows
8.F.2. Planning — City Hall Preliminary Plat and Final Plat
City of Albertville Council Agenda
Page 2 of 5
8. DEPARTMENT BUSINESS
A. Public Works Department
1). 0 Appointment to the Albertville Parks and Recreation Committee (Mark
Barthel) (pg. 19)
B. Utilities Department (Wastewater & Water)
C. Building Department
D. Finance Department
1). 0 Approve the Monday, December 3, 2007 Payment of Claims (bills) for check
numbers 025025 to 025071 (pgs. 21-28)
2). Approve Resolution No. 2007-118 a Resolution Adopting the 2008 Final Levy
(pgs. 29-31)
3). Approve Resolution No. 2007-119 a Resolution Adopting the 2008 Final Budget
(pg. 32)
4). Accept Semi-monthly Financial Reports (pgs. 33-36)
E. City Clerk
1). 0 Approve Resolution No. 2007-112 entitled a Resolution Establishing the
2008 City Observed Holidays (pgs. 37-38)
F. Planning and Zoning
1). 0 Approve Ordinance No. 2007-17 entitled a Resolution Approving the
Heuring Meadows Rezone from R-lA to B-2 (pgs. 39-42, plus attachment)
2). 0 Approve Resolution No. 2007-115 entitled a Resolution Approving the
Albertville City Hall Preliminary and Final Plat (pgs. 43-48, plus attachments
G. Engineering
1). Accept the Assistant City Engineer's Semi-monthly Project Update (pgs. 49-50)
H. Legal
1). Accept the City Attorney's Update (pgs. 51)
I. Administration
1). Employee Recognition Event — tentative date Friday, January 11, 2008 to begin
at 6:00 p.m. and invitation list (discussion)
9. CITIZENS OPEN FORUM - (continued if necessary)
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
December 2007
10 6:00 p.m. STMA Ice Arena Board meeting
10 7:00 p.m. Annual Truth -In -Taxation meeting (continuation if needed)
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Meeting Date: December 3, 2007
City of Albertville Council Agenda
Page 3 of 5
December 2007 continued
11 7:00 p.m. Planning and Zoning Commission meeting (may be cancelled)
17 7:00 p.m. City Council meeting
24 all day City Offices closed in observation of Christmas Eve Day
25 all day City Offices closed in observation of Christmas Day
26 6:00 p.m. Joint Water Board meeting (tentative date)
31 all day City Offices closed in observation of New Year's Day (tentative)
January 2008
1
all day
City Offices closed in observation of New Year's Day
7
7:00 p.m.
City Council meeting
8
7:00 p.m.
Planning and Zoning Commission meeting
11
6:00 p.m.
Council and Staff Holiday Celebration (tentative)
14
6:00 p.m.
STMA Ice Arena Board meeting
21
all day
City Offices closed in observation of Martin Luther King Day
22
7:00 p.m.
City Council meeting (Tuesday)
11. ADJOURNMENT OF THE REGULAR COUNCIL MEETING (five minute recess)
12. RECONVENE THE REGULAR COUNCIL MEETING (conduct Performance Reviews)
13. ADJOURNMENT
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Meeting Date: December 3, 2007
city of AiDertvuie uouneu Agenaa
Page 4 of 5
AFFIDAVIT OF POSTING
STATE OF MINNESOTA)
) SS.
COUNTY OF WRIGHT )
Tracey Nubbe, being first duly sworn, says that on the 29th day November 2007 Tracey
posted the documents as shown on the reverse side a true copy of each thereof at
3:20 p.m. at the Albertville City Offices in the window, at the City of Albertville, County
of Wright, State of Minnesota.
Subscribed and sworn to before me this jt l day of kLle_14e_—' 2007.
BRIDGET MARIE MILLER
NOTARY PUBLIC -MINNESOTA
My Commission Expnes Jan. IL NO
r
MAPublic Data\City CounciRCouncil Agendas\2007 Agendas\Agendas only\A 12 03 07 (new layout).doc
Meeting Date: December 3, 2007
A,lb�rtvijle
Smd Ta+un Uv6q_ Big ❑ty UN.
SUBJECT: City Council Minutes
Mayor and Council Communication
November 27, 2007
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval of the City Council minutes that have been prepared and submitted by the City Clerk.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the minutes.
KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been
taken, prepared and submitted by the City Clerk.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
City Council minutes that have been prepared and submitted should be amended. However, the
contents of the minutes via the amendment process typically require Mayor and Council
consideration thereof at the appropriate time during the meeting, in which such amendments that
are made requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the minutes.
Respectfully submitted,
'��
Larry R. se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: November 19, 2007 Albertville City Council minutes; November 19, 2007
Committee of the Whole minutes
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Agenda Item No. 4.A.B.
Meeting Date December 3, 2007
A,lbertville
&naltmMU S.
ALBERTVILLE CITY COUNCIL
November 19, 2007
MINUTES
Albertville City Hall
7:00 PM
PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner,
and Tom Fay, City Planner Al Brixius, City Attorney Mike Couri, Assistant City Engineer Adam
Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller
ABSENT: none
OTHERS PRESENT: City Engineer Mark Kasma
Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
RECOGNITIONS/PRE SENATIONS/INTRODUCTIONS
Mayor Klecker noted that the City Engineer Mark Kasma was present in the audience this
evening.
MINUTES
October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael City
Council minutes — November 5, 2007 City Council minutes
Mayor Klecker asked the Council if there were any changes to the October 29, 2007 joint
Albertville City Council, STMA School Board, and St. Michael City Council minutes or
November 5, 2007 City Council minutes.
MOTION BY Council member Berning, seconded by Council member Wagner to approve the
Monday, October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael
City Council minutes, and on file in the office of the STMA School Board Secretary. Motion
carried unanimously.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday,
November 5, 2007 City Council minutes as presented, and on file in the office of the City Clerk.
Motion carried unanimously.
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Agenda Item No. 4.A. _
Meeting Date December 3, 2007
City of Albertville
City Council Minutes
November 19, 2007
Page 3 of 15
Nafstad noted that the key issues are included in the Mayor and Council Communication
document dated November 14, 2007 that was part of the Monday, November 19, 2007 Council
packet. Staff informed the Council that the City has not heard from the Barthel family as to
whether they would like to dedicate land for Park Dedication, in lieu of paying Park Dedication
fees.
On Friday, November 9, Nafstad reported to City Administrator Kruse that the contractor had
encountered bad soils down to depth of 19 feet. Kruse initiated a meeting with Mayor Klecker
and Acting Mayor Berning to discuss if they wanted to call a special meeting to deal with the
additional costs. It was the consensus of all present that the contractor should proceed as planned
and the issue could be reviewed at the next council meeting. The council explored if Braun
should be accountable for this significant error, to which Nafstad stated his superiors were in
discussions with Braun.
Nafstad reported the Lachman Avenue NE Improvements should be completed by June 30, 2008.
Mayor Klecker asked if there was anyone in the audience here regarding the Public Hearing.
There were no members in the audience to discuss the public hearing for the Lachman Avenue
NE, (proposed Barthel Commercial Park 3rd Addition) Assessment. Tom Brown of Terra
Development submitted a letter requesting the LaBeaux Station assessment payments be deferred
one year to accommodate a slower economy. Mayor Klecker acknowledged receipt of the letter
and request.
Mayor Klecker closed the public hearing. at 8:13 p.m.
MOTION BY Council member Wagner, seconded by Council member Berning to approve
Resolution No. 2007-108 entitled a Resolution adopting the Assessment for Lachman Avenue
NE (proposed Barthel Commercial Park 3rd Addition) Improvements Special Assessment Roll,
which includes Terra General Contractor's request for a deferral of the assessment with interest
until 2009, and on file in the office of the City Clerk. Motion carried unanimously.
LACHMAN AVENUE NE (proposed BARTHEL COMMERCIAL PARK 3RD
ADDITION)
APPROVE RESOLUTION No.2007-109 ENTITLED A RESOLUTION APPROVING LACHMAN
AVENUE NE (BARTHEL COMMERCIAL 3" ADDITION) PRELIMINARY PLAT AND FINAL PLAT
LOCATED AT THE SOUTHEAST CORNER OF 60T" STREET NE AND LACHMAN AVENUE NE
WITHIN THE CITY OF ALBERTVILLE
City Planner Brixius stated that the City of Albertville has applied for a Preliminary Plat and
Final Plat for the property known as Outlot A, Barthel Commercial Park 2nd Addition. Brixius
reported that Outlot A was created as part of the Barthel Commercial Park subdivision due to the
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5
Nbertville
SMO.zo� Wh1b.Noat,ur..
ALBERTVILLE CITY COUNCIL
November 19, 2007
MINUTES
Albertville City Hall
7:00 PM
PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner,
and Tom Fay, City Planner Al Brixius, City Attorney Mike Couri, Assistant City Engineer Adam
Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller
ABSENT: none
OTHERS PRESENT: City Engineer Mark Kasma
Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
RECOGNITIONS/PRE SENATIONS/INTRODUCTIONS
Mayor Klecker noted that the City Engineer Mark Kasma was present in the audience this
evening.
MINUTES
October 29, 2007 joint Albertville City Council, ST11I4 School Board, and St. Michael City
Council minutes — November S, 2007 City Council minutes
Mayor Klecker asked the Council if there were any changes to the October 29, 2007 joint
Albertville City Council, STMA School Board, and St. Michael City Council minutes or
November 5, 2007 City Council minutes.
MOTION BY Council member Berning, seconded by Council member Wagner to approve the
Monday, October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael
City Council minutes, and on file in the office of the STMA School Board Secretary. Motion
carried unanimously.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday,
November 5, 2007 City Council minutes as presented, and on file in the office of the City Clerk.
Motion carried unanimously.
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Agenda Item No. 4.A.-
Meeting Date December 3, 2007
City of Albertville
City Council Minutes
November 19, 2007
Page 2 of 15
CITIZEN FORUM
None
AMENDMENTS TO THE AGENDA
Mayor Klecker asked the Council members and staff if there were any changes, additions, or
removals to the Monday, November 19, 2007 Council agenda.
City Planner asked to add item 10.F.3. under Planning entitled Downtown Parking Lot Land
Transaction, which would include Resolution No. 2007-111 entitled Resolution Approving a
Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE
within the City of Albertville.
City Administrator asked to add item 10.J.3. under Administration to discuss and authorize the
hiring of a Temporary Administrative Assistant and a Utilities Operator.
City Administrator asked to pull item 10.D.5. Approve Reduction of CJ's Laundry (Mike
Savitski), 11135 — 61 st Street NE, Suite A, Albertville, Minnesota Outstanding Utility Bill
(discussion item).
MOTION BY Council member Fay, seconded by Council member Wagner to approve the
Monday, November 19, 2007 regular Albertville City Council agenda as amended. Motion
carried unanimously.
PUBLIC HEARING(s)
LACHMAN AVENUE NE (BARTHEL COMMERCIAL 3RD ADDITION) IMPROVEMENTS SPECIAL
ASSESSMENT PUBLIC HEARING
Mayor Klecker opened the public hearing at 7:55 p.m.
Assistant City Engineer Nafstad reported that the City has started the construction of Lachman
Avenue NE from 60th Street NE to 57th Street NE. With construction of the street, the City is
platting the Barthel Commercial Park 3`d Addition Plat from Outlot A of Barthel Commercial
Park 2nd Addition to plat the right-of-way needed for Lachman Avenue NE.
Nafstad went on to explain that the proposed assessments for the LaBeaux Station properties are
consistent with the amounts in the Development Agreements. Both the Barthels and LaBeaux
Station Developers agreed to waive their right to appeal the assessment in the amount shown on
the Assessment Roll; however, the LaBeaux Station requests that the City defer the first payment
of the proposed Special Assessment until 2009 giving them additional time to market the lots
before the Special Assessments come due.
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City of Albertville
City Council Minutes
November 19, 2007
Page 3 of 15
Nafstad noted that the key issues are included in the Mayor and Council Communication
document dated November 14, 2007 that was part of the Monday, November 19, 2007 Council
packet. Staff informed the Council that the City has not heard from the Barthel family as to
whether they would like to dedicate land for Park Dedication, in lieu of paying Park Dedication
fees.
On Friday, November 9, Nafstad reported to City Administrator Kruse that the contractor had
encountered bad soils down to depth of 19 feet. Kruse initiated a meeting with Mayor Klecker
and Acting Mayor Beming to discuss if they wanted to call a special meeting to deal with the
additional costs. It was the consensus of all present that the contractor should proceed as planned
and the issue could be reviewed at the next council meeting. The council explored if Braun
should be accountable for this significant error, to which Nafstad stated his superiors were in
discussions with Braun.
Nafstad reported the Lachman Avenue NE Improvements should be completed by June 30, 2008.
Mayor Klecker asked if there was anyone in the audience here regarding the Public Hearing.
There were no members in the audience to discuss the public hearing for the Lachman Avenue
NE (proposed Barthel Commercial Park 3rd Addition) Assessment. Tom Brown of Terra
Development submitted a letter requesting the LaBeaux Station assessment payments be deferred
one year to accommodate a slower economy. Mayor Klecker acknowledged receipt of the letter
and request.
Mayor Klecker closed the public hearing at 8:13 p.m.
MOTION BY Council member Wagner, seconded by Council member Berning to approve
Resolution No. 2007-108 entitled a Resolution adopting the Assessment for Lachman Avenue
NE (proposed Barthel Commercial Park 3rd Addition) Improvements Special Assessment Roll,
which includes Terra General Contractor's request for a deferral of the assessment with interest
until 2009, and on file in the office of the City Clerk. Motion carried unanimously.
LACHMAN AVENUE NE (proposed BARTHEL COMMERCIAL PARK 3RD
ADDITION)
APPROVE RESOLUTION NO.2007-109 ENTITLED A RESOLUTION APPROVING LACHMAN
AVENUE NE (BARTHEL COMMERCIAL 3RD ADDITION) PRELIMINARY PLAT AND FINAL PLAT
LOCATED AT THE SOUTHEAST CORNER OF 60TH STREET NE AND LACHMAN AVENUE NE
WITHIN THE CITY OF ALBERTVILLE
City Planner Brixius stated that the City of Albertville has applied for a Preliminary Plat and
Final Plat for the property known as Outlot A, Barthel Commercial Park 2nd Addition. Brixius
reported that Outlot A was created as part of the Barthel Commercial Park subdivision due to the
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City of Albertville
City Council Minutes
November 19, 2007
Page 4 of 15
large wetland covering 65% of the site. Barthel Commercial Park 3`d Addition will include one
(1) lot and three (3) outlots, which means there will be minimal to no future commercial
development foreseen on the property because of the large amount of wetland covering the site.
Brixius noted that as mentioned earlier, the right-of-way for Lachman Avenue NE is to be
dedicated to the City of Albertville for the construction and completion of said street. Brixius
also pointed out that the property owner has been working with the City for the assessment of the
road construction and the park dedication. The City has set up an opportunity for the property
owner to dedicate Outlot C to the City in lieu of being assessed the park dedication fee.
Brixius concluded that based on the submitted plan, staff recommends approval of the
Preliminary Plat and Final Plat of Barthel Commercial Park 3`d Addition for the dedication of
right-of-way for Lachman Avenue NE based on the following conditions:
1. Park dedication for the creation of Lot 1, Block 1 shall be assessed to the property or the
property owner shall dedicate Outlot C to the City in lieu of the Park Dedication Fee.
2. The right-of-way for Lachman Avenue NE shall be dedicated to the City of Albertville
for the construction and completion of said street.
Council discussed with staff the Barthel Commercial Park 3Td Addition Preliminary and Final
Plat portion that included the Park Dedication. Council is concerned with holding onto some of
the land and not always giving everything away.
MOTION BY Council member Berning, seconded by Council member Wagner to approve
Resolution No. 2007-109 entitled a Resolution Approving Lachman Avenue NE (Barthel
Commercial 3rd Addition) Preliminary Plat and Final Plat located at the southeast corner of 601h
Street NE and Lachman Avenue NE within the City of Albertville as presented, and on file in the
office of the City Clerk. Motion carried unanimously.
CONSENT AGENDA
CONSENT AGENDA
All items with an asterisk () are considered to be routine by the City Staff and will be enacted
by one motion. There will be no separate discussion of these items unless a Council member so
requests. In such event, the item will be removed from the General Order of Business and
considered in its normal sequence on the agenda.
Mayor Klecker asked the Council if there were any items to be pulled from the Consent Agenda.
MOTION BY Council member Berning, seconded by Council member Fay to approve the
consent agenda pulling items 10.D.3., 10.J.1., and a brief question about check number 024984.
Motion carried unanimously.
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City of Albertville
City Council Minutes
November 19, 2007
Page 5of15
DEPARTMENT BUSINESS
FINANCE DEPARTMENT
Approve the Monday, November 19, 2007 Payment of Claims (bills) for check numbers
024953 to 025021
Council had a brief question regarding check number 024984.
Staff reported that the City planned the upstairs of City Hall to be an unfinished space for future
expansion however, the public is using the space for a number of events. Building Official is
requiring a gate in the stairwell at the main exit level to prevent people from going into the
basement in an emergency as per code. Staff hired a local manufacturing firm to fabricate and
install a gate.
MOTION BY Council member Berning, seconded by Council member Fay authorizing the
payment of claims that included check number 024953 to 025021 as presented except the bills
specifically pulled, which are passed by separate motion. Motion carried unanimously.
Approve the reduction of Field Plaza Addition (Space Aliens) Letter of Credit Reduction No.
2 from $7, 202 to no less than $3, 601
MOTION BY Council member Berning, seconded by Council member Fay to approve the
reduction of Field Plaza Addition (Space Aliens) Letter of Credit Reduction No. 2 from $7,202
to no less than $3,601 as presented. Motion carried unanimously.
Approve Bolton & Menk, Inc. 's recommendations for payment request to Imholte
Construction for 57`h Street NE Sidewalk Project in the amount of $24, 429
Council inquired about the construction of the sidewalk and the drainage located at the
intersection of 571h Street NE and Lander Avenue NE.
To the best of staff s knowledge the drainage at the intersection appeared to be fine, but would
inspect the site to verify.
MOTION BY Council member Berning, seconded by Council member Wagner to approve
Bolton & Menk, Inc.'s recommendations for payment request to Imholte Construction for 57ch
Street NE Sidewalk Project in the amount of.$24,429 as prepared and presented in the November
19, 2007 Council packet. Motion carried unanimously.
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City of Albertville
City Council Minutes
November 19, 2007
Page 6 of 15
Approve the 2008-2009 Wright County Sheriff Department Contract for Police Protection for
the City of Albertville
MOTION BY Council member Berning, seconded by Council member Fay to approve the
2008-2009 Wright County Sheriff Department Contract for Police Protection for the City of
Albertville as prepared by the Wright County Sheriff's Department and presented to the City of
Albertville Council. Motion carried unanimously.
Approve Reduction of CJ's Laundry (Mike Savitski), 11135 — 61" Street NE, Suite A, Albertville,
Minnesota Outstanding Utility Bill (discussion item)
This item was pulled from the agenda to allow Council members and staff additional time to
meet with Mr. Jones and Mr. Savitski to discuss the outstanding utility bill.
CITY CLERK
Acknowledge Wright County Human Services Agency's Recent Alcohol Compliance Check
Report
City Clerk Miller reported the all alcohol licensed establishments passed the compliance check,
with no violations. Council directed staff to notify Aaron Brom with the Crow River News to do
an article in the paper promoting the good report. Council wanted to get some positive
information in the paper for the establishments within Albertville.
PLANNING AND ZONING
Approve Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 (Fees,
Charges, and Expenses) of Appendix A of the 2005 Albertville Municipal City Code to Establish
Fees, Charges, and Expenses by way of a Zoning Ordinance
Brixius began by stating that staff has reviewed the zoning related fees with surrounding
communities and has amended the Ordinance to be somewhat comparable to those communities.
Brixius proceeded by explaining the areas where the fees were amended, such as Section
1500.5.13.1 Site and Building Plan Review that was proposed at $3,500 and changed to $2,000.
The other area was Preliminary Plat that was originally proposed $450 + $50 per lot / $12,500,
which was changed to Residential $450/$5,000 or $250 per lot whichever is greater;
Commercial/Industrial $450 / $5,000 + $500 per lot. The last area brought up dealt with Final
Plat that was proposed $400 / $5,000 and changed to read $400 / $2,500.
MOTION BY Council member Vetsch, seconded by Council member Wagner to approve
Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 (Fees, Charges, and
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City of Albertville
City Council Minutes
November 19, 2007
Page 7 of 15
Expenses) of Appendix A of the 2005 Albertville Municipal City Code to Establish Fees,
Charges, and Expenses by way of a Zoning Ordinance, and on file in the office of the City Clerk.
Mayor Klecker, Council members Vetsch, Wagner, and Berning voted aye. Council member
Fay voted nay. Motion carried.
Accept City Planner's Monthly Report
City Planner Brixius asked the Council if they had any questions or concerns regarding the
November 12, 2007 Project Status Report.
Albertville City Council accepted the City Planner's monthly report dated November 12, 2007 as
presented in the Monday, November 19, 2007 Council packet.
DYs Heating & A/C Conditional Use Permit (CUP) Compliance — Don Savitski
City Planner Brixius explained to the Council that staff has been working with Don Savitski to
come in compliance with the Conditional Use Permit that was applied for in August 2007.
Brixius noted that there were twelve (12) conditions that apply towards the CUP, which there has
been some compliance.
Mayor Klecker noted the applicant was present and invited Mr. Savitski to discuss the situation
with the Council
Mr. Savitski explained the concerns with the CUP. He noted that the first thing he is in the
process of completing is the land purchase from his Dad. In the meantime, he has cleared,
cleaned, and did the best to remove the debris from the site. He has completed as much as he
can, but other situations have arisen. Mr. Savitski continued by stating that he would like to
come into compliance with his CUP that was applied for in August 2007. Savitski explained to
the Council and staff that there are hardships he is up against, which are not allowing him to
accomplish the compliance.
City Attorney Couri recommended that at this time Council consider waiving the Administrative
Fine and work with Mr. Savitski to accomplish the land purchase to install the fence, which
would give Mr. Savitski the ability to proceed with the compliance of the CUP.
There was discussion that followed between the Council and staff regarding other areas
throughout the City that are just as junky looking.
Council inquired if Mr. Savitski would consider installing the fence along the north property line
to screen the trash and appliance with the final compliance.
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City of Albertville
City Council Minutes
November 19, 2007
Page 8 of 15
MOTION BY Council member Wagner, seconded by Council member Fay to defer charging
Mr. Savitski any administrative penalties now giving him the month of December, 2007 to work
with staff on an acceptable plan with the expectation to implement and complete this interim
plan by May of 2008. Further to defer any administrative penalties granting Mr. Savitski until
August 30, 2008 to obtain full compliance with the approved Conditional Use Permit (CUP).
Further, staff is directed to send notification to Andrew Savitski, PID No. 101-033-001010 who
is not in compliance, requesting he work with the City to achieve compliance by these dates.
Mayor Klecker, Council members Wagner, Fay, and Vetsch voted aye. Council member
Berning abstained from voting. Motion carried.
Downtown Parking Lot and Land Trade -Sale Negotiation Process (discussion item)
City Planner Brixius reported that a majority of the six (6) residents along 57th Street NE, that
abut the recently City purchased railroad property, were interested in purchasing a part of the
land located north of their individual property lines.
Brixius went on to explain how the land trade or exchange with the 152 Club would result in a
17,435 square -foot lot to the north of the 152 Club, which would be available for future
commercial development. Following that, Brixius explained how the land trade negotiation with
Geez Sports Bar & Grill will affect the downtown parking situation, which means obtaining an
easement allowing customers to access the parking lot off of Main Avenue NE. After
negotiations with the land trade and or land sale, Brixius informed the Council that the net
amount the City would recoup is $122,000. This amount would include the sale of the 17,435
square -foot lot at a cost of $7.00 per square -foot.
Brixius reviewed the four (4) options for the Council to consider to sale the land. In Option 1—
there would be no discount; Option 2 — there would be a 15% discount; Option 3 — would allow
for a 20% discount; and Option 4 — would include a 25% discount. Brixius wanted to make sure
that the Council would take into consideration the Geez Sports Bar & Grill driveway access
credits. Without the driveway access credits there would be no access available to utilize the
proposed parking lot.
City Administrator Kruse shared with the Council another scenario to Option 1 that would create
an Option I.A. to include a 5% discount, which would cover the interest.
Council asked about the homeowners along 57th Street NE, inquiring what happens to the land if
the two (2) homeowners are not interested in purchasing the land and about assessing the
properties for the improvement.
Brixius reported the land that is not purchased by the 57th Street NE homeowners would become
part of the proposed ponding located within the site. City Attorney went over the possibility of
assessing the property, which could be accomplished but had concerns with how the court would
view it should a property owner challenge the assessment.
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Page 9 of 15
MOTION BY Council member Wagner, seconded by Council member Fay to authorize the
Mayor and City Clerk to sign a purchase agreement with the owners of the 152 Club and Geez
Sports Bar & Grill. The City agrees to finance the sale of land at a 4% interest rate for a term of
15 years with the option to defer payments for up to three (3)) years with interest. More
specifically, Geez Sports Bar & Grill will purchase approximately 16,450 square -feet of land at
$1.95 per square foot for a total sale price $32,077.50. The 152 Club agrees to purchase 32,860
square -feet of land at $2.19 per square foot for a total sale price of $72,060. In addition, the City
and 152 Club will exchange land as per the exhibits presented. These prices reflect a Discount of
15% and a reduced interest rate. The City agrees to plat the property. Further, the City agrees to
sell outlots to the abutting residential neighbors for $1.00 per square foot and accept payments
over a two year period. The entire deal is contingent upon all parties agreeing to the purchase,
otherwise the transaction is off. Further, the 152 Club is authorized to perform some construction
or demolition activity on City Land after the City, Geez and 152 Club sign the Purchase
Agreement, but prior to closing, conditioned on the 152 Club getting approval from staff for all
work. Further, all parties are required to submit for the necessary development permits. The City
Attorney can structure the financing as an assessment with waivers if desired. Motion carried
unanimously.
Approve Resolution: No. 2007-111 entitled a Resolution Approving a Conditional Use Permit
(CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of
Albertville
City Planner Brixius brought to the Council's attention that since the Downtown Parking lot
issue or negotiations are pretty much complete, asked if the Council would consider approving
Geez Sports Bar & Grill's CUP that was applied for earlier this year.
MOTION BY Council member Wagner, seconded by Council member Fay to approve
Resolution No. 2007-111 entitled a Resolution Approving a Conditional Use Permit (CUP) for
Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of Albertville, which
replaces the previously prepared Resolution No. 2007-107 entitled a Resolution Approving a
Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE
within the City of Albertville will become Motion carried unanimously.
ENGINEERING
Accept the surety requirements of the Development Agreement to be reduced to $1, 470 for the
Field Plaza 2nd Addition Developer's Agreement
Assistant City Engineer Nafstad reported this is somewhat of a backwards approach. With other
Developments the City generally receives a Letter of Credit or a Surety from the Developer for
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City of Albertville
City Council Minutes
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Page 10 of 15
the cost of municipal improvements. The only municipal improvement associated with the plat
was the widening and resurfacing of 601h Street NE that abuts the plat.
Staff reported that to date the road widening and resurfacing has been completed, but the
Developer (Blaine Rentals, LLC) has not executed the Development Agreement, therefore, a
Letter of Credit has not been posted and the plat has not been recorded. Since the municipal
improvements have been completed, the Developer is requesting that the Letter of Credit
requirements of the agreement be reduced, prior to execution of the agreement.
Nafstad went on to report that PW Supervisor Guimont and I have reviewed the completed
municipal improvements, which we both found the roadway to be in general conformance with
the plans and specifications.
In conclusion, staff is recommending that the improvements be accepted and the surety
requirements of the Development Agreement be reduced to $1,470. The amount represents 10%
of the cost of the municipal improvements and is believed to be sufficient security to ensure
restoration of the boulevards and is consistent with the warranty security requirements of the
agreement.
MOTION BY Council member Wagner, seconded by Mayor Klecker to accept the surety
requirements of the Development Agreement to be reduced to $1,470 for the Field Plaza 2nd
Addition Developer's Agreement, which City Attorney Mike Couri will prepare an amendment
to the Developer's Agreement that will be presented for Council approval at a later meeting.
Motion carried unanimously.
Accept the Assistant City Engineer's Project Status Update
Assistant City Engineer Nafstad asked the Council if they had any questions or concerns with the
memorandum dated November 8 that was included in the Council packet.
Nafstad did report that with the CSAH 19 South Improvement project the Traffic Lights have
been installed, but are not operational yet. The arms will be painted to match the other lights
along the CSAH 19 Corridor. Nafstad also brought to the Council's attention that the diversion
berm has been completed on the Stormwater Pond Project.
Council members accepted the Assistant City Engineer's Project Status Update dated Thursday,
November 8, 2007 as presented in the November 19, 2007 Council packet.
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City of Albertville
City Council Minutes
November 19, 2007
Page 11 of 15
LEGAL
Approve Ordinance No. 2007-16 entitled an Ordinance Modifying City code Sections 9-1-2, 9-1-
2-2, 9-5-4, and 10-1-3 of the 2005 Albertville Municipal City Code
City Attorney Couri stated that the intent of this ordinance is to amend the 2005 Albertville
Municipal City Code to reflect the increasing costs for the City associated with providing water
access, sanitary sewer access, connection charges, inspecting improvements for new residential
developments, liquor license fees, and other fees, charges, expenses associated with
development.
MOTION BY Council member Fay, seconded by Council member Vetsch to approve
Ordinance No. 2007-16 entitled an Ordinance Modifying City code Sections 9-1-2, 9-1-2-2, 9-
5-4, and 10-1-3 of the 2005 Albertville Municipal City Code, and on file in the office of the City
Clerk. Motion carried unanimously.
Approve Resolution No. 2007-110 entitled a Resolution Setting the Fees for Coin -Operated
Amusement Device Licensing Fees
City Attorney Couri reported that as discussed at the November 5, 2007 meeting staff drafted a
Resolution setting the fees for Coin -Operated Amusement Devices.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve Resolution
No. 2007-110 entitled a Resolution Setting the Fees for Coin -Operated Amusement Device
Licensing Fees, and on file in the office of the City Clerk. Motion carried unanimously.
CITY COUNCIL
Consider Council Appointment to Serve on the Board of Directors of Wright County Economic
Development Partnership
Mayor Klecker asked if there were any members of the Council that would consider putting their
name down for consideration to serve as a member of the Board of Directors of Wright County
Economic Development Partnership.
Council member Wagner stated that he would allow the Albertville Council to put his name on
the list for consideration to serve as a member of the Board of Directors of Wright County
Economic Development Partnership.
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Page 12 of 15
Consider Council Appointment to Serve on the STMA Middle School Board
Again, Mayor Klecker asked if there were any members of the Council that would consider
putting their name down for consideration to serve as a member of the STMA Middle School
Board.
Council member Vetsch was nominated to put his name on the list for consideration to serve as a
member of the STMA Middle School Board.
ADMINISTRATION
Accept the low quote from B & D Plumbing, Heating & A. C., Inc. in the amount of $3, 253 to
replace the furnace in the former Public Works Building located at 5964 Main Avenue NE
Council inquired as to how much is the City going to continue to invest in the building and how
long will it take to recover the cost for the repair.
City Administrator Kruse reminded the Council that the City entered into a building lease with
Liv Music (Persians) starting November 1, 2007. Prior to the owners taking occupancy, City
staff had the furnace inspected. During the inspection it was discovered that the furnace had a
cracked flue and needed to be replaced. Staff took necessary measures to ensure the tenants had
temporary heat until the furnace could be properly repaired.
In response to how long will it take for the City to recoup the cost for the repair? It will take
approximately 3-4 months of rent payments from the Persians to reimburse for the expenses
incurred for the furnace repair.
MOTION BY Council member Berning, seconded by Council member Fay to accept the low
quote from B & D Plumbing, Heating & A.C., Inc. in the amount of $3,253 to replace the
furnace in the former Public Works Building located at 5964 Main Avenue NE. Motion carried
unanimously.
Accept the City Administrator's Bi-monthly Written Report
City Administrator Kruse asked the Council if they had any concerns with the information in the
memo dated November 16 that was included in the Council packet.
Council member Berning reported that at the recent STMA Ice Arena Board meeting there are
not sufficient funds for the land proposal for the Barthel property. The Board is discussing the
potential of relocating the STMA Ice Arena to the St. Michael area.
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City Council Minutes
November 19, 2007
Page 13 of 15
There was discussion amongst the Council members on what the option or potential for the
STMA Ice Arena expansion would be. Beming stated that it would cost a considerable amount
to construct.
As part of the STMA Ice Arena expansion, staff brought up the positive points of the Lachman
Avenue NE Road Improvement. Staff and the Albertville Council have assisted the process of
platting Barthel Commercial Park 3rd Addition, which the Barthel's were really in no hurry to
plat. Staff feels the Barthels are thankful for the City taking the initiative to plat Barthel
Commercial Park 3rd Addition since the construction of CSAH 19 South Improvement, which
has made it difficult for the Barthel Bus Company to safely access the street. To continue to
proceed forward with the Lachman Avenue NE Improvement the Barthels gave the right-of-way
access.
Council accepted the City Administrator's Bi-monthly Written Report dated November 16, 2007
as submitted in the November 19, 2007 Albertville City Council packet.
Approve Hiring of a Temporary Administrative Assistant and a Utility Operator
City Administrator Kruse reminded the Council that the Building Permit Tech (Tori Leonhardt)
will be on a medical leave of absence. Staff advertised to temporarily fill the position until
December 31, 2007.
On Thursday and Friday, November 8 and 9, staff interviewed five (5) candidates. Staff is
recommending hiring Kerry Burri to fill-in during Ms. Leonhard's leave of absence; therefore,
would like Council approval to hire Kerry Burri to fill the position of Temporary Administrative
Assistant at a rate of $15.24 per hour.
MOTION BY Council member Berning, seconded by Council member Fay to authorize hiring
Kerry Burri to fill the position of Temporary Administrative Assistant at a rate of $15.24 per
hour until December 31, 2007. Motion carried unanimously.
City Administrator Kruse reported that the City let Sean Vold go due to his injury he received in
September 2006. Council gave staff the approval to advertise, interview, and recommend hiring
a replacement. Staff reviewed the applications and selected four (4) candidates for interviews
that were held on Monday, November 19, 2007. Staff is recommending Council authorize hiring
Don Lumley. Mr. Lumley was hired under a temporary basis, which staff was pleased with his
performance on the job.
MOTION BY Council member Vetsch, seconded by Council member Fay to authorize hiring
Don Lumley to fill the position of Utility Operator at a rate of $17.34 per hour to fill the vacancy
in the Utilities Department. Motion carried unanimously.
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City of Albertville
City Council Minutes
November 19, 2007
Page 14 of 15
CITIZEN OPEN FORUM _ (continued if necessary)
There was no need to continue discussion as there were no members in the audience to discuss
items that were not scheduled on the agenda.
ANNOUNCEMENTS and or UPCOMING MEETINGS
November
22 all day City Offices closed in observation of Thanksgiving Day
23 all day City Offices closed in observation of Thanksgiving Day
26 6:00 p.m. Joint Water Board meeting
26 7:00 p.m. Committee of the Whole Workshop (if necessary)
December
3
6:30 p.m.
Annual Truth -In -Taxation meeting
3
7:00 p.m.
.City Council meeting
10
6:00 p.m.
STMA Ice Arena Board meeting
10
7:00 p.m.
Annual Truth -In -Taxation meeting (continuation if needed)
11
7:00 p.m.
Planning and Zoning Commission meeting
14
6:00 p.m.
Council and Staff Holiday Celebration (tentative)
17
7:00 p.m.
City Council meeting
24
all day
City Offices closed in observation of Christmas Eve Day
25
all day
City Offices closed in observation of Christmas Day
26
6:00 p.m.
Joint Water Board meeting (tentative date)
31
all day
City Offices closed in observation of New Year's Day (tentative)
Mayor Klecker asked the Council members if there was a need to hold a Committee of the
Whole Workshop on Monday, November 26. Klecker noted that there has been a considerable
amount of meetings held and would be okay to cancel the November 26, 2007 workshop.
It was the consensus of the Council to cancel the Monday, November 26, 2007 Committee of the
Whole Workshop.
Council member Berning asked the members of the Council to re -schedule the December 14
holiday celebration until early January 2008.
It was unanimous that the Council members would consider re -scheduling the holiday
celebration until early January 2008.
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City of Albertville
City Council Minutes
November 19, 2007
Page 15 of 15
ADJOURNMENT OF THE REGULAR COUNCIL MEETING TO A COMMITTEE OF
THE WHOLE MEETING (five minute recess)
Mayor Klecker closed the regular City Council meeting at 9:30 p.m. to go into a Committee of
the Whole meeting to go over the City Attorney and City Administrator's Performance Review.
Mayor Klecker reconvened the regular City Council meeting at 9:40 p.m. to begin the
Performance Reviews of the City Attorney and City Administrator.
ADJOURNMENT
MOTION BY Council member Berning, seconded by Council member Wagner to adjourn the
regular November 19, 2007 City Council meeting at 11:29 p.m. Motion carried unanimously.
Ron Klecker, Mayor
Bridget Miller, City Clerk
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r ` p-s-- "
�b£Y'tV1ll£ Mayor and Council Communication
5-0 Tome uviq, M% O!M uiw
November 27, 2007
SUBJECT: 0 Appointment to the Parks and Recreation Committee
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following motion:
Motion to accept the Parks Commission recommendation to appoint Mark Barthel who resides at
11435 581h Street NE in Albertville to fill the vacant Albertville Parks and Recreation Committee
position previous held by Marjory Hart.
BACKGROUND: It has been the policy of the Albertville City Council to make annual
appointments to fill certain offices and positions with the city government at the beginning of each
year. However, throughout the year residents that have been appointed to serve on the various
Commissions and Committees resign leaving a vacancy to fill.
KEY ISSUES: It is the City's policy to review and appoint individuals to serve on the various
Commissions and Committees.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and City Council whether
to accept or reject the staff s recommendation of appointment. However, the recommendation for
the appointment process typically require Mayor and Council consideration thereof at the
appropriate time during the meeting, in which such amendments to the appointment that are made
requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are minimal financial considerations as it relates to
appointments to the Parks and Recreation Committee.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to appoint members to serve on Commissions or Committees.
Respectfully submitted,
Larry R. se
City Administrator
Department/Responsible Person: Public Works/Tim Guimont
Attachments: none
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Agenda Item No. 8.A.1.
Meeting Date December 3, 2007
A�Ibertvijjc
SmoN loon Wing. fs3g +Gity UhL
ALBERTVILLE CITY COUNCIL
November 19, 2007
COMMITTEE OF THE WHOLE MINUTES
Albertville City Hall
9:47 PM
PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner,
and Tom Fay, City Attorney Mike Couri, and City Administrator Kruse
ABSENT: none
Mayor Klecker re -convened the regular Albertville City Council meeting to order at 9:40 p.m.
following a short recess for the purpose to conduct performance reviews of the City
Administrator and City Attorney.
Minutes of the Committee of the Whole of the Albertville City Council, November 19, 2007.
The Council convened the committee of the whole at 9:47 p.m.
The first item on the agenda was a performance review of City Administrator Larry Kruse. City
Attorney Couri advised the committee that the meeting must remain closed unless Mr. Kruse
requested that it be open. Mr. Kruse requested that the meeting remain open.
Attached is a 2007 summary of activities and goals City Administrator Kruse shared with the
City Council, which they chose to use as a guide for City Administrator Kruse's review.
Following this information, City Attorney Couri summarized the Council's comments.
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Agenda Item No. 4. B.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 2 of 11
A�IbcrtVilk
S ad 9 UrYsp. Mp 0ty Uft.
Date: November 1, 2007
To: Mayor and City Council
From: Larry R. Kruse, City Administrator
Re: Annual Review
Dear Mayor and City Council,
The following is a little synopsis of 2007 that might assist you as you reflect on my past
performance this year. I believe my success is measured by the performance of the collective
Albertville team. More and more, I realize how interconnected we are in our activities and my
success depends you and my teammates. For the most part, 2007 has been a challenging and
good year. Following my report is an evaluation form for you to complete for my review
following Monday night's Council meeting.
To start on a personal level, I completed my Masters of Business Management Degree from St.
Scholastica in 2007. This is something I have been working on for several years and feel really
good to have successfully finished the program. This program has in recent years been the
cornerstone of my professional development.
1) NEW CITY HALL
A significant accomplishment was completion of City Hall and the orderly transition to the
new building. A high level of customer service was maintained throughout the relocation.
Advanced planning to electronically scan most of the Building Department files in advance
of the move worked very well. Coinciding with the move, we implemented point of sale
which allows the City to accept credit cards and direct payment from bank accounts.
Implementation of the voice over IP phone system and use of new technology went quite
well. Implementation of our City Hall rental protocols was successful and pretty well
accepted.
2) COMMUNITY COMMUNICATION
I consider our communication to the public about average this year. Our City newsletter and
website are meeting the basic needs of our residents; however, there is much improvement
yet to be accomplished. Development of the newsletter, website and other mailings is a group
effort from all Departments with City Clerk Miller leading the charge. These communication
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Agenda Item No. 4.13.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 3 of I I
efforts are squeezed into busy work schedules and can at times get delayed or pushed back as
other matters are pressing.
We have been doing pretty well submitting bi-weekly articles to the newspaper. Bi-weekly
assignments are carried out by various departments to make sure the paper has something
from Albertville.
3) COUNCIL COMMUNICATION
I have been working with Mayor Klecker to try and provide the Council clear, concise
information, with options and choices to make your jobs easier. Implementation of the
"Committee of the Whole" is new, which provides the Council and staff an opportunity to
discuss and work through issues, many of which can then be on future consent agendas. This
effort has helped all of our staff to better think through and anticipate the questions and needs
of the Council. I realize getting familiar with new ways can be a challenge. I appreciate your
patience as we work together to learn what works for the Council as a whole.
4) INTER -GOVERNMENTAL COOPERATION
It seems we are making some progress building a better relationship with Wright County.
The County Commissioners have also been trying to make an effort; however they have been
primarily focused on the new jail. At the staff level, we work well with the Highway
Department, Information Systems (IT) Department, County Auditor, Recorder and Sheriff's
Department. In 2007 we had our first season of contracting with Wright County for salt and
sand. It was good to hear our employees say "those County workers aren't too bad after all."
There appears to be a cooperative spirit to develop the relationship.
Our relationship with Otsego has improved and I believe the majority of both City Councils
would agree with that statement. I believe our relationship with St. Michael has digressed
this past year over the Main Street/Albert Villas Pond issue. Hopefully, time will heal some
of these wounds.
5) COMMUNITY BEAUTIFICATION AND ORDINANCE ENFORCEMENT
Staff has made it a priority to try and keep up on long grass, weeds, junk cars, signs and other
zoning issues. These projects are a team effort with everyone participating in identifying
problems, writing letters, and following up on compliance. Even on weekends, our staff is
picking up signs in the right-of-way.
6) EMPLOYEE RECRUITMENT, EVALUATION, TRAINING AND ADVANCEMENT
I am very proud that all of our employees have grown and become much more proficient at
their job duties. Each and every one of our employees is growing and getting better all the
time. Although our investment in training and education is quite small, I believe it is paying
dividends. I thank the City Council for your support in encouraging their increased
professionalism
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Agenda Item No. 4. B.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 4 of 11
7) UTILITY OPERATIONS
Our water, sewer and stormsewer operations have improved significantly over the past
couple years. The Office staff work very closely with John Middendorf and his crew.
Installation of remote reading units has continued, although at a slower pace due to the fact
that we were short one employee this past year. You can be assured that staff is monitoring
bi-monthly payments and turning accounts off when needed. Our staff is friendly,
accommodating and yet firm in making sure payments are timely. I often see
interdepartmental cooperation, whereby the Building Official, Public Works, Fire
Department, and Utilities are all working together to problem solve and get things done.
8) PUBLIC WORKS OPERATIONS
Public Works Supervisor Guimont and his crew have really done a good job this year. As
you may know, we were short summer help throughout the year. Besides their normal duties,
the crew did a great job of mowing lots, cleaning up old silt fences, removing junk and
garbage, while keeping up on all of their other duties. On weekends when they are on call,
they pick up signs in the right-of-way. Thanks to the Council for purchasing the new snow
plow truck, mower and other equipment making our crews much more efficient and
productive. The looks of the parks and ball fields is a good testament to their pride and
ownership in the facilities. The Public Works crew has been very helpful setting up tables
and chairs for meetings and other maintenance duties.
9) CITY FINANCES
The City is financially healthy and strong. Our debt has been structured well and our staff is
on top of project management and collection of receivables. We continue to run a very lean
operation while managing a significant amount of growth and development.
Finance Director Lannes and her department continue to grow professionally. Her recent
absence on maternity leave makes us all appreciate her more then ever. Her computer and
technology abilities are a valuable resource. She has done a good job of training her staff so
they can act independently when she is not here. This was well tested during Tina's absence.
Albeit Building Department revenues are down, staff has been vigilant in curbing expenses
where possible.
10) CITY CLERK AND CODIFICATION OF THE ORDINANCE
City Clerk Bridget Miller has met and exceeded my expectations this past year. Her
dedication and desire to master the requirements of the Clerk's position has been very
evident. Bridget has been instrumental in maintaining the Codified City Code. Although this
was actually adopted in 2005, she has continually worked to improve and update the City
code. More and more people are seeking Bridget out as a source of information.
11) BUILDING AND ZONING DEPARTMENT
Building Official Sutherland has been instrumental in promoting interdepartmental review
for some time now. Often it is easier for a department to focus on their own work and ignore
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Committee of the Whole Minutes
November 19, 2007
Page 5 of 11
other problems. Jon's holistic view is important to the City. Jon has many years of good
experience and is an important part of making our team better. Jon's involvement assisting
the Fire Department with their pilot Fire Inspection Program is a good example of his sincere
interest to make the City of Albertville a more professional organization.
12) HUMAN RESOURCES
We updated out Personnel Policy this past year. Performance evaluations are in the process
of being done in November. City personnel and fire department members were trained in
sexual harassment, respectful workplace and National Incident Management System (NIMS).
13) ANIMAL CONTROL
In 2007, we had some problems with dangerous dogs and we were quite unhappy with
Monticello animal control. For a long time we had a difficult time even setting up a meeting
to discuss it. Finally, we were able to meet and work out a number of issues. Today, things
are going much better.
14) CAPITAL PROJECTS
Major projects include the CSAH 19 South Project, 52°d Street, Winter Park, Albert Villas
Storm water Pond, and Phil Morris Lift Station. Lachman Avenue and the City Hall South
Parking lot are to be completed yet this fall. The Albert Villas Pond and CSAH 19 were
controversial when dealing with assessments, but the rest of the project went very smoothly.
Once again there is a team effort from beginning to end and everyone should feel good how
smoothly these projects went.
The City completed the acquisitions of the Knechtl right-of-way, Lachman Avenue right-of-
way and the railroad property this year. All three have been ongoing for some time and were
big challenges.
15) CONSULTANTS WORKING RELATIONSHIP
In 2007, our staff and consultants worked together very well. I hope the Council noticed that
work product being brought forward has been very professional, complete and accurate. I
believe the clear expectations of presenting recommendations and information in advance
has been evident and helpful. In 2007, all of our consultants have started some regular office
hours whereby staff has an opportunity to work through issues and get their undivided
attention. These regular hours are not an additional cost, as these were hours already paid for
with them doing work back at their offices.
16) ECONOMIC DEVELOPMENT/REDEVELOPMENT
I would classify 2007 as a slower year for economic development. The Development of the
five lots in the Industrial Park is a positive step in being prepared for next year. Fraser Steel's
planned expansion is probably the most notable development project that will create some
new good jobs. Winkelman's Downtown Redevelopment project was slowed by the
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Agenda Item No. 4.13.
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City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 6 of 11
economy and hopefully it will go forward next year. A significant amount of time was spent
on downtown parking issues involving the railroad property.
2008 Goals (List, and narrate. Provide target dates for accomplishing various tasks and
list how you measure your success.)
1) Host a goal setting session/retreat to set Council goals.
2) I-94 Interchange: Continue lobbying for funds, acquisition of the remaining right-of-
way and possibly pursue some final design.
3) Arena Land: Pursue acquisition of the Barthel property for a second ice sheet.
4) Transportation Improvements: Seek Wright County and Otsego participation to
schedule and fund a CSAH 19 north project in 2010.
5) Economic Development: Promote sale of our Industrial Lots.
6) Human Resources
a. Professional Development and Training: Continue to mentor and work with all
employees to promote and grow skills and professionalism.
b. Update job descriptions.
c. Continued training on sexual harassment and employee safety.
7) Lease 5975 Main Building.
8) Update the website; continue the bi-monthly newsletter and submitting articles to the
newspaper.
9) Complete the Comprehensive Financial Audit Report.
10) Host Brown Bag Lunch or other forum
End of City Administrator Kruse's submittal and the following are the Council's comments:
NEW CITY HALL
Larry - Council to be commended for taking the long-term approach and working with the
public.
LeRoy - Went well, but don't fill it up to soon. Keep working on efficiencies; keep City Hall
rental affordable and accessible to the public; could see better, more professional signs inside
City Hall that would direct people where they need to go within the facility.
John - Wants groups that fit into the community to able to use the City Hall.
Mayor - Good cooperative effort in building City Hall and it is well used by the public.
COMMUNITY COMMUNICATIONS
Larry - Could improve here. We are getting articles in the newspaper.
M:\PublieData\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4. B.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 7of11
LeRoy - Good newsletter, could use more "do's and don'ts" to public; could be used more for
economic development to get more businesses in the city.
Tom - Publication every other month is fine but could use more often if we have news of interest
to the public.
LeRoy - Could publish more often with events going on and articles from other community
groups.
Larry - That would require a large City staff effort and bleeds over into issues covered by the
local newspaper.
Mayor - Likes the newsletter and wants to see it at regular intervals - can use it for employee
recognition.
Leroy - Should also use it to inform the public of new businesses locating in town.
COUNCIL COMMUNICATIONS
Larry thought the Committee of the Whole meetings offer better discussion opportunities.
Dan stated that the Committee of the Whole meetings are a good idea.
Tom thought that the meetings are still too long with the Committee of the Whole.
Mayor - He should shorten discussions at meetings.
LeRoy - Doesn't like new agenda and packet wants more detail in packet, particularly elevations
and plat detail and maps. RCA's generate more paper than is needed. The old packets had more
detail. The Council should have information ahead of time rather than presented at the meeting.
LeRoy believes there are too many supplements at Council meeting in addition to the mailed
agenda and too many items on consent that should be discussed.
Johnny - More discussion is good as it catches mistakes and keeps everyone honest and open.
The time a meeting takes is necessary to make good decisions.
Mayor - Wants more frequent updates and information about new businesses and developments
in the City so he is not surprised by hearing it on the street first.
LeRoy - Consultant updates seem to be more timely than when they first started appearing on the
agenda.
Johnny - Would also like to be informed of issues as they arise (floods, Lachman cost overruns,
etc.).
M:\Public Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4. Q.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 8ofII
INTERGOVERNMENTAL COOPERATION
Larry - County, cities and school are just beginning to work together. Things are getting better
with Otsego. It was a tough year for relations with St. Michael due to Main Avenue (Street) and
Albert Villas pond issues. Larry has pulled back from St. Michael as a result of these issues.
LeRoy - Very important that we have somebody at Wright County Board meetings and
transportation committee meetings to monitor and advocate on transportation issues. County
Board needs to know our needs on roads.
COMMUNITY BEAUTIFICATION AND ORDINANCE ENFORCEMENT
Larry - Staff policy is to address ordinance violations as we get complaints.
-Good progress on signs
-Good results on general Ordinance enforcement.
-Try to head off problems before they get too big.
Mayor - Grass cutting is good; LaBeaux Station could be better. The Mayor doesn't like the fact
that City employees are in the lawn care business, but there may not be an alternative at this
time. Commercial properties should get more ordinance enforcement attention.
LeRoy - Timeliness of some of the stuff is not right. For example, Geez Bar was issued a stop
work order when we were negotiating with them on other things- we should use a less formal
approach (talk to the owner in person before we cite them for a violation).
Johnny - Agrees with Leroy's concerns.
Employee Recruitment
Larry - Employees are doing a great job- employees are growing in their jobs.
LeRoy - Need to get more creative and flexible with our employees in anticipation of tighter
budgets in the future given the impact of the housing downturn.
UTILITY OPERATIONS
Larry - Sean Vold's absence had to be worked around and created some problems in public
works. Utility billing and shut off coordination works well with office staff and field crews.
PUBLIC WORKS
Larry - Public Works does a good job even with personnel shortage - good equipment helps.
CITY FINANCES
Larry - Finance Director helps a lot. Many goals for the future in finance areas and Finance
Director is working toward these goals.
M:\Public Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4..13.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 9 of 11
LeRoy - Larry should take the lead in cutting the budget where it can be cut. Economy is tough
for businesses in Albertville and the City should be in tune with this.
CITY CLERK/CODIFICATION
Larry - Clerk's position has gotten stronger.
BUILDING AND ZONING
Larry - Better interdepartmental cooperation; excellent management of department in a down
year.
Tom - What are building departments priorities? Plan review? Inspections? Code enforcement?
Tom thinks plan review and inspection should be first, code enforcement should be secondary.
LeRoy - Need more concise presentations from building department at City Council meetings.
HUMAN RESOURCES
Larry - Need to update job descriptions.
LeRoy - Wants better fire department job descriptions and better administrative procedures and
more background on why fire department personnel decisions and recommendations are made.
More fire department oversight would be good.
Johnny - Fire department need to be more accountable to City Council.
LeRoy - Wants three fire chief candidates with recommendations from fire department.
LeRoy - Wants Larry to take a more active roll in working with and organizing the fire
department personnel.
Larry - Fire department is well run with few complaints from anyone.
Mayor - Fire department has a good reputation and does well in the community.
Animal Control
Not much happening here.
Capital Proiects
Larry - Good progress this year.
M:\Public Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4. B.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 10 of 11
CONSULTANTS
Larry - Works well to have consultants with office hours at City Hall during the week. Good
coordination between consultants and staff.
Johnny - Didn't like the communication on Lachman soils and cost overrun issue.
ECONOMIC DEVELOPMENT
Larry - Not able to devote a lot of time to this given the projects that occurred this year- not
aggressive enough on industrial, but pretty responsive on commercial.
LeRoy - We should be more active- St. Michael is getting new buildings and jobs- are we
marketing effectively to get these businesses?
OVERALL
Mayor appreciates the help Larry gives to him. Mayor doesn't want to assign a specific rating,
would prefer to talk through issues as occurred at this meeting. .
John - Things are going well. Wanted Larry to take a firmer stand on Main Street/St. Michael
issue. Johnny wants the City to treat its residents and businesses fairly- doesn't want to take
advantage of anyone.
CITY ATTORNEY MIKE COURI'S PERFORMANCE REVIEW 11:00 pm. to 11:35 pm.
With the following minutes recorded by City Administrator Kruse.
The City Council expressed their appreciation for City Attorney Couri's services stating that he
is the longest tenured consultant having been with the City for sixteen (16) years. Council
member Berning complimented Couri stating that he appreciates his expertise and especially the
way he presents and responds to the residents and developers at public hearings. Council
member Wagner stated he appreciates Mike's short concise answers to his many questions and
that he finds Mike to be a wealth of good advice and information. Council member Fay and
Vetsch said that they agreed with the previous comments. Mayor Klecker also agreed with those
positive comments stating Mike does a good job responding to legal issues at Council meetings
and overall providing good legal advice. More specifically, Mayor Klecker complimented all the
consultants and the City Administrator for bearing the brunt of dealing with questions at some
more challenging assessment hearings.
Council member Beming would like less paperwork handed out at a meeting. The substitutes
provided at meetings when Mike cannot attend are not as good nor as knowledgeable as Mike.
City Attorney Couri said he too appreciates the long term relationship with the Albertville
Council and that many cities do not operate as smoothly as Albertville. Couri gave credit to the
MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4.B.
Meeting Date December 3, 2007
City of Albertville
Committee of the Whole Minutes
November 19, 2007
Page 11 of 11
City Council for giving staff clear direction on the Council's expectations for development. This
allows staff to meet with Developers and give some pretty directed advice on what will be
successful. Court stated that Albertville is very busy and that he has found it very helpful to have
regular office hours at City Hall each Thursday. These regular hours give him a chance to
network with staff/consultants; work through issues, and have access to records. At first he was
hesitant when the idea was first suggested by City Administrator Kruse, but now looks forward
to the opportunity each week to focus on Albertville's legal work.
The Council mentioned that in Mike's absence, his replacements don't appear to be up to speed
on issues. Couri apologized, stating that when Albertville's meetings get shifted from Monday
Holidays to Tuesday, he has other commitments that take him away. City Attorney Couri stated
that he tries to review the agenda items prior to the meeting and that Kyle and others do not get
to spend much time on Albertville's legal work, thus it is a little difficult for them to jump in.
Mike said that is something he will work on to delegate some more duties and do his best to
review legal matters with them prior to attending meetings.
City Administrator Kruse stated he too appreciates Mike hard work and professionalism. Kruse
felt that Mike's regular office hours was helpful to staff and very productive for Mike and other
consultants. Kruse thanked City Attorney Couri for his efforts to submit work product for
council packets in a timely manner for Council packets. Further, Kruse said that all of the staff
and consultants have work very well together, which is driven by the Council's high
expectations.
MOTION BY Council member Berning, seconded by Council member Wagner to adjourn the
City Council meeting at 11:35 p.m. Motion carried unanimously.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final Continuation Minutes.doc
Agenda Item No. 4. B.
Meeting Date December 3, 2007
20
I "� `
A\1b£Y" tV111£ Mayor and Council Communication
5.4 Tones UAW ft ON Ww
November 27, 2007
SUBJECT: 0 Finance Department — Payment of Bills
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the payment of the claims check numbers 025025 to 025071 as presented
except the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly bases. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Check # 025043 L.M.C.I.T Annual Insurance Premium Payment for Property and Liability
Insurance.
• � Check # 025063 TASC Annual payment for Flex Benefit Administration
POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a
semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law which requires all bills to be paid in a timely manner, generally
within 30days unless one party determines disputes the billing.
Respectfully Submitted
doy,YZEI���
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: December 3, 2007 Check Detail Register
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 Finance Bills.doc
Agenda Item No. 8. D. I .
Meeting Date December 3, 2007
A,lbertVille
Small Town Uving. Big City Ufa.
City of Albertville
Check Detail Register
December 3, 2007
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 025025 12/3/2007 B & D PLUMBING
E 101-41940-405 Repair/Maint - Buildings $3,253.00 66182 Furnace - Old Public Works Bid
Total B & D PLUMBING $3,253.00
Paid Chk# 025026 12/3/2007 BUFFALO, CITY OF
E 101-41100-208 Training and Instruction $40.00 11-207 WC Governance Forum Dinner 11/
Total BUFFALO, CITY OF $40.00
Paid Chk# 025027 12/3/2007 CABLING SERVICES CORPORATION
E 101-41000-300 Professional Srvs (GENERAL) $3,823.35 7592 (insurance claim) Wireless Fir
Total CABLING SERVICES CORPORATION $3,823.35
Paid Chk# 025028 12/3/2007 CAMPBELL KNUTSON
E 101-41600-304 Legal Fees $560.92 2874-000OG Employment Issues September/Oc
Total CAMPBELL KNUTSON $560.92
Paid Chk# 025029 12/3/2007 CARQUEST
E 101-43100-404
Repair/Maint - Machinery/Equip
$52.15 1536-33725
solenoid, interior door handle
E 101-42000-404
Repair/Maint - Machinery/Equip
$35.11 1536-33751
Fire Dept 3 gals Antifreeze
E 602-49400-404
Repair/Maint - Machinery/Equip
$30.86 1536-34036
manifold gasket set
E 602-49400-404
Repair/Maint - Machinery/Equip
$19.76 1536-34072
blue threadlock gelpen, radiat
E 602-49400-404
Repair/Maint - Machinery/Equip
$50.13 1536-34080
E clip asst, Micro V belt
Total CARQUEST
$188.01
Paid Chk# 025030 12/3/2007 CROW RIVER NEWS NORTH
E 101-41100-351
Legal Notices Publishing
$59.04 788839
TIF Disclosure
E 101-41100-351
Legal Notices Publishing
$307.50 788841
Audit 1 & 2
E 101-41100-351
Legal Notices Publishing
$255.84 788842
Audit 3
E 101-41100-351
Legal Notices Publishing
$226.32 788843
Audit 4
Total CROW RIVER NEWS NORTH
$848.70
Paid Chk# 025031 12/3/2007 DJ'S HEATING & A/C
E 101-41940-405
Repair/Maint -Buildings
$108.00 070759
City Hall Service Found Cracke
Total DJ'S HEATING & A/C
$108.00
Paid Chk# 025032 12/3/2007 DONLAR CONSTRUCTION
E 498-00000-300 Professional Srvs (GENERAL) $405.58 99-1951-2 Pond/ISD #885 per pond agreem
Total DONLAR CONSTRUCTION $405.58
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Agenda Item No. 8.D.1.
Meeting Date December 3, 2007
22
Mayor and Council Communication — December 3, 2007
Finance Director — Semi-monthly Payment of Claims
Page 2 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 025033 12/3/2007 EARL F. ANDERSON, INC.
E 101-43100-226 Sign Repair Materials $239.34 0080386-IN Bracket Gm 9" Plates, 9" stre
Total EARL F. ANDERSON, INC. $239.34
Paid Chk# 025034 12/3/2007 ELECTRIC PUMP, INC.
E 601-49450-404 Repair/Maint - Machinery/Equip $200.01 0035178-IN Relay, labor -burnt wire burn
Total ELECTRIC PUMP, INC. $200.01
Paid Chk# 025035 12/3/2007 EMBARQ - TX
E 601-49450-321 Telephone
$36.69
11 07
497-0269
E 101-43100-321 Telephone
$37.51
11 07
497-0774
E 101-45100-321 Telephone
$16.11
11 07
497-2215
E 101-41940-321 Telephone
$36.69
11 07
497-3486
E 101-42400-321 Telephone
$36.69
11 07
497-3695
E 101-42400-321 Telephone
$36.69
11 07
497-3704
E 101-41940-321 Telephone
$37.51
11 07
497-0452
E 101-41940-321 Telephone
$38.73
11 07
497-0261
E 101-41940-321 Telephone
$116.33
11 07
Taxes & Surcharges
E 601-49450-321 Telephone
$16.11
11 07
497-1888
E 101-42000-321 Telephone
$36.69
Nov 07
497-7474
E 101-42400-321 Telephone
$36.69
Nov 07
497-1340
E 101-41940-321 Telephone
$30.95
Nov 07
Taxes and Surcharges
Total EMBARQ - TX
$513.39
Paid
Chk# 025036 12/3/2007 FIRST AMERICAN TITLE
R 101-00000-34950 Other Revenues
$231.27
11-2007
5193 Kahl Avenue overpayment
Total FIRST AMERICAN TITLE
$231.27
Paid
Chk# 025037 12/3/2007 FRICKE & SONS SOD, INC
E 101-43100-402 Repair/Maint - Sidewalks
$230.04
1153
240 yards
Total FRICKE & SONS SOD, INC
$230.04
Paid
Chk# 025038 12/3/2007 FRONTLINE PLUS FIRE & RESCUE
E 101-42000-584 C/O - Turnout Gear
$108.00
10237
Fire Dept Partial Tibia Protec
E 101-42000-583 C/O - Hose
$131.84
10298
Fire Dept Partial Tibia Protec
Total FRONTLINE PLUS FIRE & RESCUE
$239.84
Paid
Chk# 025039 12/3/2007 HOGLUND BUS COMPANY
E 101-42000-404 Repair/Maint - Machinery/Equip
$164.78
525607
Fire Dept pump, core, water fi
Total HOGLUND BUS COMPANY
$164.78
Paid
Chk# 025040 12/3/2007 INSPECTRON INC.
E 101-42400-300 Professional Srvs (GENERAL)
$1,850.00
11-2007
October 2007 inspections
Total INSPECTRON INC.
$1,850.00
Paid
Chk# 025041 12/3/2007 J. P. COOKE COMPANY
E 101-41400-200 Office Supplies (GENERAL)
$39.09
620237
2008 Dog Tags
Total J. P. COOKE COMPANY
$39.09
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Agenda Item No. 8.D.1.
Meeting Date December 3, 2007
23
Mayor and Council Communication — December 3, 2007
Finance Director — Semi-monthly Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 025042 12/3/2007 JOINT POWERS BOARD
E 206-49400-378
JP WAC
$12,705.00 11 2007
WAC
E 602-49400-372
JP Dist
$54,631.72 11 2007
5 JP Dist
E 602-49400-376
JP Fed Wtr Test
$39.40 11 2007
1 Fed Wtr Test Pen
E 602-49400-375
JP Access
$0.00 11 2007
4 JP Access
E 602-49400-371
JPDIST COMBO
$4,531.78 11 2007
51 JPDist Combo
E 602-49400-376
JP Fed Wtr Test
$927.83 11 2007
1 Fed Wtr Test
E 602-49400-373
JP Dist II Low
$2,983.28 11 2007
6 JP Dist II low
E 602-49400-374
JP Dist Pen
$1,610.36 11 2007
5 JP Dist Pen
Total JOINT POWERS BOARD
$77,429.37
Paid Chk# 025043 12/3/2007 L.M.C.I.T.
E 602-49400-361
General Liability Ins
$1,618.42 26788
Prop
Liab Ins 2%
E 601-49450-361
General Liability Ins
$5,664.47 26788
Prop
Liab Ins 7%
E 101-42000-361
General Liability Ins
$51,789.44 26788
Prop
Liab Ins 64%
E 101-41400-361
General Liability Ins
$6,473.68 26788
Prop
Liab Ins 8%
E 101-41100-361
General Liability Ins
$4,855.26 26788
Prop
Liab Ins 6%
E 101-41300-361
General Liability Ins
$809.21 26788
Prop
Liab Ins 1%
E 101-45100-361
General Liability Ins
$809.21 26788
Prop
Liab Ins 1%
E 101-45100-361
General Liability Ins
$2,427.63 26788
Prop
Liab Ins 3%
E 101-41940-361
General Liability Ins
$6,473.68 26788
Prop
Liab Ins 8%
E 101-41300-361
General Liability Ins
$95.68 26789
Prop
Liab Ins 1%
E 101-42000-361
General Liability Ins
$6,123.52 26789
Prop
Liab Ins 64%
E 101-41940-361
General Liability Ins
$765.44 26789
Prop
Liab Ins 8%
E 601-49450-361
General Liability Ins
$669.76 26789
Prop
Liab Ins 7%
E 602-49400-361
General Liability Ins
$191.36 26789
Prop
Liab Ins 2%
E 101-41400-361
General Liability Ins
$765.44 26789
Prop
Liab Ins 8%
E 101-41100-361
General Liability Ins
$574.08 26789
Prop
Liab Ins 6%
E 101-45100-361
General Liability Ins
$287.04 26789
Prop
Liab Ins 3%
E 101-45100-361
General Liability Ins
$95.68 26789
Prop
Liab Ins 1%
E 101-41100-361
General Liability Ins
$20.70 26790
Prop
liab Ins 6%
E 101-42000-361
General Liability Ins
$220.80 26790
Prop
Liab Ins 64%
E 602-49400-361
General Liability Ins
$6.90 26790
Prop
Liab Ins 2%
E 101-41400-361
General Liability Ins
$27.60 26790
Prop
Liab Ins 8%
E 101-45100-361
General Liability Ins
$10.35 26790
Prop
Liab Ins 3%
E 101-45100-361
General Liability Ins
$3.45 26790
Prop
Liab Ins 1%
E 101-41300-361
General Liability Ins
$3.45 26790
Prop
Liab Ins 1%
E 101-41940-361
General Liability Ins
$27.60 26790
Prop
Liab Ins 8%
E 601-49450-361
General Liability Ins
$24.15 26790
Prop
Liab Ins 7%
Total L.M.C.I.T.
$90,834.00
Paid Chk# 025044 12/3/2007 LAKESIDE EQUIPMENT CORPORATION
E 601-49450-404 Repair/Maint - Machinery/Equip $140.58 07-1774
Total LAKESIDE EQUIPMENT CORPORATION $140.58
Paid Chk# 025045 12/3/2007 M & P SIGN CO.
E 101-41800-200 Office Supplies (GENERAL) $308.85 6994
Total M & P SIGN CO. $308.85
Paid Chk# 025046 12/3/2007 MAJORS SPORTS BAR & GRILL
R 101-00000-32100 Business Licenses/Permits $45.00 11-2007
Total MAJORS SPORTS BAR & GRILL $45.00
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Page 3 of 7
oil level indicator with 3/4 p
Vinyl Banner (Plat Drawing), C
Refund coin operated machines
Agenda Item No. 8..D.1..
Meeting Date December 3, 2007
24
Mayor and Council Communication - December 3, 2007
Finance Director - Semi-monthly Payment of Claims
Page 4 of 7
Paid Chk# 025047 12/3/2007 MEINY'S DIGGERS
E 602-49400-408 R/M - Water Services $110.00 5641 labor & materials to repair va
Total MEINY'S DIGGERS $110.00
10100 Premier Bank
Paid Chk# 025048 12/3/2007 MIDWEST LANDSCAPES
E 498-49000-300 Professional Srvs (GENERAL)
Total MIDWEST LANDSCAPES
Paid Chk# 025049 12/3/2007 Mil LIFE
E 101-41300-131
Employer Paid Health
E 602-49400-130
Employer Paid Ins (GENERAL)
E 101-41500-131
Employer Paid Health
E 101-41300-131
Employer Paid Health
E 101-41400-131
Employer Paid Health
E 101-42400-130
Employer Paid Ins (GENERAL)
E 101-42400-130
Employer Paid Ins (GENERAL)
E 101-45100-130
Employer Paid Ins (GENERAL)
E 101-43100-130
Employer Paid Ins (GENERAL)
E 101-43100-130
Employer Paid Ins (GENERAL)
E 101-41400-131
Employer Paid Health
G 101-21710 Other Deducations
E 101-41500-131
Employer Paid Health
E 601-49450-130
Employer Paid Ins (GENERAL)
E 601-49450-130
Employer Paid Ins (GENERAL)
E 602-49400-130
Employer Paid Ins (GENERAL)
E 101-45100-130
Employer Paid Ins (GENERAL)
Total MII LIFE
Check Amt Invoice Comment
$7,153.00 D13042-001 Partial landscaping trees arou
$7,153.00
$14.10 11 2007
Emp Life Ins
$13.39 11 2007
Emp STDis Ins
$30.97 11 2007
Emp STDis Ins
$54.29 11 2007
Emp STDis Ins
$27.35 11 2007
Emp STDis Ins
$20.55 11 2007
Emp Life Ins
$67.95 11 2007
Emp STDis Ins
$19.55 11 2007
Emp STDis Ins
$49.17 11 2007
Emp STDis Ins
$9.00 11 2007
Emp Life Ins
$8.25 11 2007
Emp Life Ins
$7.50 11 2007
Emp Life Ins Emp Port
$2.40 11 2007
Emp Life Ins
$9.00 11 2007
Emp Life Ins
$39.46 11 2007
Emp STDis Ins
$7.50 11 2007
Emp Life Ins
$5.40 11 2007
Emp Life Ins
$385.83
Paid Chk# 025050 12/3/2007 MN DEPT. OF TRADE/ECON. DEV.
E 203-00000-310 Other Professional Services $594.04 11-07 Fraser Loan
Total MN DEPT. OF TRADE/ECON. DEV. $594.04
Paid Chk# 025051 12/3/2007 N. A. C.
E 101-41910-306
Planning
Fees
$672.30
16894
Staff hours
E 101-41910-306
Planning
Fees
$74.20
16894
Application Review Checklist
E 101-41910-306
Planning
Fees
$21.20
16894
LED signhs/Billboards
E 101-41910-306
Planning
Fees
$31.80
16894
Planners Checklist
E 101-41910-306
Planning
Fees
$296.70
16894
PUD Ordinance
E 101-41910-306
Planning
Fees
$439.90
16894
Floodplain Ordinance
E 101-41910-306
Planning
Fees
$1,560.65
16894
Downtown Planning/Railroad Pro
E 468-49000-300
Professional Srvs (GENERAL)
$53.00
16894
Knetchl Administrative Lot Spl
E 101-41910-306
Planning
Fees
$347.15
16894
Freeway sign height amendment
E 101-41910-306
Planning
Fees
$616.02
16894
parking lot, ordinances, zonin
E 101-41910-306
Planning
Fees
$431.30
16894
Heuring Meadows Rezone
E 101-41915-306
Planning
Fees
$25.00
16895
Neimeyer Plat/Rezoning
E 101-41915-306
Planning
Fees
$67.60
16895
Franklin/Winslow CUP
E 101-41915-306
Planning
Fees
$72.80
16895
Space Aliens
E 101-41915-306
Planning
Fees
$762.72
16895
Marketplace Restaurant Site pl
E 101-41915-306
Planning
Fees
$112.50
16895
Towne lakes Sales Office Lot S
E 101-41915-306
Planning
Fees
$150.00
16895
K-Hov Towne Lakes 5th Addn Lot
E 473-00000-300
Professional
Srvs (GENERAL)
$20.80
16895
Prairie Run
E 101-41915-306
Planning
Fees
$249.60
16895
Nextex Condo Conversion
E 101-41910-306
Planning
Fees
$750.00
16896
Services rendered during the m
E 101-41910-306
Planning
Fees
$1,045.80
16985
Zoning Fees
E 101-41910-306
Planning
Fees
$785.38
16985
ordinances, zoning, checklists
E 499-49000-306
Planning
Fees
$218.50
16985
Lachman Plat
E 101-41910-306
Planning
Fees
$13.50
16985
PuD Ordinanceblic Works - Uni
E 482-49300-306
Planning
Fees
$2,149.25
16985
Downtown Planning/Railroad Pro
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Agenda Item No. 8. D.1.
Meeting Date December 3, 2007
25
Mayor and Council Communication - December 3, 2007
Finance Director - Semi-monthly Payment of Claims
Page 5 of 7
E 482-49300-306
Planning Fees
$92.20 16985 City Hall Plat
E 101-41910-306
Planning Fees
$267.15 16985 Heuring Meadows Rezone
E 101-41910-306
Planning Fees
$1,115.30 16985 Staff Hours
E 101-41910-306
Planning Fees
$240.70 16985 Floodplain Ordinance
E 468-49000-306
Planning Fees
$488.80 16985 Knetchl Administrative Lot Spl
E 101-41910-306
Planning Fees
$21.20 16985 Planners Checklist
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 025051 12/3/2007 N. A. C (continued)
E 101-41915-306
Planning Fees
$79.10 16986 Marketplace Restaurant Site PI
E 101-41915-306
Planning Fees
$234.00 16986 Franklin/Winslow CUP
E 101-41915-306
Planning Fees
$37.50 16986 Neimeyer Plat/Rezoning
E 101-41915-306
Planning Fees
$394.30 16986 K-Hov Towne Lakes 5th Addn Lot
E 101-41915-306
Planning Fees
$414.00 16986 DJ Conditional Use Permit
E 101-41915-306
Planning Fees
$585.30 16986 Schuett Senior Housing Concept
E 101-41915-306
Planning Fees
$200.00 16986 Dominion Townhomes
E 101-41910-306
Planning Fees
$750.00 16987 October 2007 meetings
Total N. A. C.
$15,887.22
Paid Chk# 025052 12/3/2007 NEXTEL COMMUNICATIONS
E 101-42400-323
Nextel Radio Units
$44.16 718183318-072 Nextel Phones
E 601-49450-323
Nextel Radio Units
$44.35 718183318-072 Nextel Phones
E 101-45100-323
Nextel Radio Units
$72.46 718183318-072 Nextel Phones
E 101-43100-323
Nextel Radio Units
$72.46 718183318-072 Nextel Phones
E 101-41400-323
Nextel Radio Units
$44.76 718183318-072 Nextel Phones
E 101-41500-323
Nextel Radio Units
$44.16 718183318-072 Nextel Phones
E 101-41300-321
Telephone
$44.16 718183318-072 Nextel Phones
E 602-49400-323
Nextel Radio Units
$44.35 718183318-072 Nextel Phones
E 101-42000-321
Telephone
$50.01 718183318-072 Nextel Phones FD
Total NEXTEL COMMUNICATIONS
$460.87
Paid Chk# 025053 12/3/2007 OMANN SHINGLE RECYCLING
E 101-43100-402
Repair/Maint - Sidewalks
$29.55 9136 Crushed Asphalt - 57th Street
Total
OMANN SHINGLE RECYCLING
$29.55
Paid Chk# 025054 12/3/2007 PITNEY BOWES - MACHINE RENTAL
E 101-41400-413 Office Equipment Rental $621.00 0787150 Postage Machine Rental
Total PITNEY BOWES - MACHINE RENTAL $621.00
Paid Chk# 025055 12/3/2007 PITNEY BOWES - POSTAGE
E 101-41400-322 Postage $599.00 11-2007 Postage
Total PITNEY BOWES - POSTAGE $599.00
Paid Chk# 025056 12/3/2007 RAPIT PRINTING
E 101-41100-300 Professional Srvs (GENERAL) $644.84 57338 Newsletter 2007 - Volume 4
Total RAPIT PRINTING $644.84
Paid Chk# 025057 12/3/2007 RAYL, MITCH
R 101-00000-34950 Other Revenues $0.35 11-2007 over charged credit card for r
G 101-22900 Park Rental Deposit Escrow $100.00 11-2007 Refund $100.00 deposit for 10/
Total RAYL, MITCH $100.35
Paid Chk# 025058 12/3/2007 RC GRADING & EXCAVATING INC
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Agenda Item No. 8.D.l .
Meeting Date December 3, 2007
26
Mayor and Council Communication — December 3, 2007
Finance Director — Semi-monthly Payment of Claims
E 602-49400-407 R/M - Water Mains
Total RC GRADING & EXCAVATING INC
Paid Chk# 025059 12/3/2007 S & T OFFICE PRODUCTS
E 101-42400-200 Office Supplies (GENERAL)
Total S & T OFFICE PRODUCTS
10100 Premier Bank
$1,803.35 4710 Repair Waterline
$1, 803.35
$145.91 0lMD7335 Laminator
$145.91
Check Amt Invoice Comment
Page 6 of 7
Paid Chk# 025060 12/3/2007 SHORT ELLIOT HENDRICKSON
E 468-49000-303 Engineering Fees $6,037.59 0169508 1/94 CR 19 and 37 October 1 -
E 468-49000-303 Engineering Fees $742.55 0169509 1-94 Project October 1 - Octob
Total SHORT ELLIOT HENDRICKSON $6,780.14
Paid Chk# 025061 12/3/2007 SPACE ALIENS
R 101-00000-32100 Business Licenses/Permits $495.00 11-2007 Refund coin operated machines
Total SPACE ALIENS $495.00
Paid Chk# 025062 12/3/2007 ST. MICHAEL, CITY OF
E 498-49000-300 Professional Srvs (GENERAL)
$376.20 11142007-1
Professional Services for Stor
E 101-45000-598 Pledges & Contributions
$2,798.30 11-2007
Pmt # 4 of 4 Library 2007 Cont
E 101-45000-598 Pledges & Contributions
$3,365.50 11-2007
Pmt # 4 of 4 Senior Center 200
Total ST. MICHAEL, CITY OF
$6,540.00
Paid Chk# 025063 12/3/2007 TASC
E 101-41400-131 Employer Paid Health
$660.00 11-2007
Flex System Plan Administratio
Total TASC
$660.00
Paid Chk# 025064 12/3/2007 TINKLENBERG GROUP
E 468-49000-300 Professional Srvs (GENERAL)
$5,108.20 1438
1-94 September 2007 Consulting
E 468-49000-300 Professional Srvs (GENERAL)
$1,950.00 1459
1-94 October 2007 Consulting F
Total TINKLENBERG GROUP
$7,058.20
Paid Chk# 025065 12/3/2007 TRYCO LEASING INC
E 101-41400-413 Office Equipment Rental
$689.62 3598
Copier Lease
Total TRYCO LEASING INC
$689.62
Paid Chk# 025066 12/3/2007 VALERIUS, BILL
E 101-42050-437 Misc. Donations
$108.97 11-2007
FD(donations) Food for House B
Total VALERIUS, BILL
$108.97
Paid Chk# 025067 12/3/2007 WATER LABORATORIES INC
E 601-49450-218 Testing Expenses
$823.50 236
Testing
Total WATER LABORATORIES INC
$823.50
Paid Chk# 025068 12/3/2007 WRIGHT CTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees $38,142.50 Patrol-07-12 Sheriff Patrol Billing for the
Total WRIGHT CTY SHERIFFS PATROL $38,142.50
Paid Chk# 025069 12/3/2007 WRIGHT RECYCLING
E 101-43200-308 Recycling Contract Fee $3,710.70 11-2007 10/11/2007 and 10/25/07 recylc
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-1 ap 12-03.doc
Agenda Item No. 3..D.1.
Meeting Date December 3, 2007
27
Mayor and Council Communication — December 3, 2007
Finance Director — Semi-monthly Payment of Claims
Total WRIGHT RECYCLING $3,710.70
Paid Chk# 025070 12/3/2007 WRIGHT-HENNEPIN COOPERATIVE
E 601-49450-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-45100-381 Electric Utilities
Total WRIGHT-HENNEPIN COOPERATIVE
10100 Premier Bank
Paid Chk# 025071 12/3/2007 XCEL ENERGY
$101.65 35017562234 Electricity
$363.96 35017562234 Electricity
$197.39 35017562234 Electricity
$663.00
Check Amt Invoice Comment
Page 7 of 7
E 101-41940-381
Electric Utilities
$31.84 11-2007
6002 Main Avenue NE
E 601-49450-381
Electric Utilities
$3,740.29 11-2007
6451 Maclver Avenue Ne - Sewag
E 601-49450-381
Electric Utilities
$280.34 11-2007
11200 60th Street NE - Sewer L
E 601-49450-381
Electric Utilities
$67.38 11-2007
11942 52nd Street NE - Lift St
E 601-49450-381
Electric Utilities
$33.73 11-2007
4940 Kaiser Avenue NE Unit Sew
E 101-41940-381
Electric Utilities
$22.64 11-2007
Old City Hall
E 101-41940-381
Electric Utilities
$31.07 11-2007
11060 61st Street NE Unit Sign
E 101-41940-381
Electric Utilities
$119.78 11-2007
Auto Protective Lgt/Addl Fac.
E 101-45100-381
Electric Utilities
$75.67 11-2007
11401 58th Street NE - Skating
E 101-45100-381
Electric Utilities
$8.52 11-2007
5801 Main Avenue NE - Picnic S
E 101-45100-381
Electric Utilities
$8.52 11-2007
11474 58th Street Ne - Park Sh
E 101-43100-381
Electric Utilities
$256.85 11-2007
6461 Maclver Avenue NE
E 101-42000-381
Electric Utilities
$199.33 11-2007
11350 57th Street NE
E 101-42400-381
Electric Utilities
$29.90 11-2007
5964 Main Avenue Ne PW Garage
Total XCEL ENERGY
$4,905.86
10100 Premier Bank
$280,805.57
Fund Summary
101 GENERAL FUND
203 REVOLVING LOAN
206 WAC FUND
468 CSAH 19 RAMPS/I 94 Project
473 PRAIRIE RUN
482 CITY HALL 2004-5
498 Flood Mitigation Project
499 Lachman Ave
601 SEWER FUND
602 WATER FUND
10100 Premier Bank
$162,199.00
$594.04
$12,705.00
$14,380.14
$20.80
$2, 241.45
$7,934.78
$218.50
$11,891.47
$68,620.39
$280,805.57
M:\Public Data\City CouncihCouncil Packet information\2007\12-03-07\12 03 2007 8-D-I ap 12-03.doc
Agenda Item No. 8.D. I. .
Meeting Date December 3, 2007
W
� `��
>�b£rtAlle Mayor and Council Communication
S..V t— u.r,o. eb aw ur..
November 27, 2007
SUBJECT: Finance Department — 2008 Final Budget and Property Tax Levy
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following two motions:
Motion to approve the Resolution No. 2007-1.1.8 entitled a Resolution Adopting the 2008 Final
Property Tax Levy.
Motion to approve the Resolution No. 2007-119 entitled a Resolution Adopting the 2008
Budget.
BACKGROUND: The budget and property tax levy process starts each year in June with staff
preparing estimates and projections for Council workshops which are reviewed through the early
fall. On August 20, 2007 the City Council adopted a preliminary budget and certified a
preliminary levy to Wright County, who then prepares and mails a projected tax statement to
residents. On Monday, December 3, the City Council will host a public hearing to listen to
resident comments. Following public comments, the City Council at a convened meeting may
approve or make adjustments to the final levy, which is then certified to Wright County for taxes
payable in 2008. Coinciding with the adoption of the City's levy, the City Council officially
adopts a 2008 budget detailing projected revenue and expenses.
KEY ISSUES: It is the discretion of the Mayor and Council to adopt or amend the 2008
Budget and Property Tax Levy. Key issues are to accurately, as possible, identify revenues and
expenses for next year. Further, the City must maintain adequate reserves to provide cash flow
for City operation through the first half of the following year providing gap financing until
property tax revenue is received in July. In 2007, the City's budget reserves were short $650,000
and in 2008 it is estimated that the City's reserves will be short $350,000.
POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2008 Budget
and Final Property Tax Levy.
FINANCIAL CONSIDERATIONS: In reviewing Albertville projected 2007 year end financial
situation, it appears the overall 2007 Budget will be an estimated $300,000 to the positive. In
2007, the City had designated reserves of $1,000,000 or 66% of the $1,650,000 amount required
by the State Auditor. In 2007, we made progress in building our General Fund reserves. With the
current cuts in the 2008 budget, we anticipate a $350,000 shortfall in designated funds. Although
M:\Public Data\City Council\Council Packet information\2007\12-03-07\I2 03 2007 8-D-3 Final Levy & Budget RCA.doc
Agenda Item No. 8. D.2. & 3.
Meeting Date December 3, 2007
29
Mayor and Council Communication — December 3, 2007
Finance Director - 2008 Property Tax Levy and 2008 Budget
Page 2 of 2
staff can work with a shortfall, it is recommended that the City Council continue to increase the
General Funds reserve and not rely on other capital reserves to fund cash flow needs.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2008
Annual Budget and Property Tax Levy pursuant to Minnesota State Law.
Respectfully Submitted,
dwvz V�V10—.Q
Kruse
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Resolution No. 2007-118, Resolution No. 2007-119
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-3 Final Levy & Budget RCA.doc
Agenda Item No. 8.D.2. & 3.
Meeting Date December 3, 2007
30
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2007-118
A RESOLUTION ADOPTING THE
FINAL 2007 TAX LEVY COLLECTIBLE IN 2008
WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and
WHEREAS, the Albertville City Council has determined that a tax levy upon the taxable
property in the City of Albertville is necessary to provide sufficient funds for the operation of the
City from January 1, 2008, through December 31, 2008; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota, that the following Sums of Money be Levied upon the Taxable Property in the City
of Albertville, for the following purposes:
GENERAL FUND $2,144,171
DEBT SERVICE FUND $545,560
BE IT FURTHER RESOLVED, the Finance Director is hereby instructed to transmit a
certified copy of such levy to the County Auditor of Wright County, Minnesota, to be placed
upon the tax rolls of the property within the City of Albertville.
Adopted by the Albertville City Council this 3d day of December 2007.
Ron Klecker, Mayor
Bridget Miller City Clerk
M:\Public Data\City Council\Council Packet information\2007\12-03-07\R 2007-xx 8-D-3 (2008 Final Levy) Larry's edits.doc
Agenda Item No. 8..D.2.
Meeting Date December 3, 2007
31
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2007-119
A RESOLUTION ADOPTING THE 2008 FINAL BUDGET
WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and
WHEREAS, the Albertville City Council has adopted a final tax levy to be placed upon the
taxable property in the City of Albertville; and
WHEREAS, the Albertville City Council desires to reserve within the General Fund those
monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota:
1. Hereby adopts the attached 2008 Annual Budget for the City of Albertville for the period
January 1, 2008, through December 31, 2008. Such budget includes a 3.2% cost of living
increase and progression steps for employees effective January 1, 2008.
2. All monies designated within the budget, as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the Albertville City Council this 3d day of December, 2007.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Packet information\2007\12-03-07\R 2007-xx 8-D-2 (2008 Final Budget).doc
Agenda Item No. 8.D.3.
Meeting Date December 3, 2007
32
Mayor and Council Communication
NIbertville
sw roan rr _ eb CSty Ura
November 27, 2007
SUBJECT: Finance Department Report
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the Finance Department Accounts Receivable Report, Capital Projects Report and other
Financial Matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the Monthly Finance Reports.
ACCOUNTS RECEIVABLE
Total accounts receivable outstanding through November 27, 2007 is $97,840.68
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
$36,350.86 37.15%
60-90 days outstanding
$12,280.29 12.55%
Over 90 days outstanding
$49,209.53 50.30%
The over 90 day's majority is for the CPG Partners (outlet mall), Towne Lakes, Albertville
Holdings, Edina Development, Gold Key and individual residential properties. The majority of
the 60-90 days outstanding was certified as of November 30, 2007.
CAPITAL PROJECTS
Fund
473
204
482
470
468
501
494
493
492
499
Project
Total
Contract
Paid to Date
Retaina a
Difference
2004 Prairie Run
$1,595,233.53
$1,567,701.19
62,266.71
$27,532.34
Hunter Pass Lift Station
$127,600.00
$111,878.59
5,888.00
$15,721.41
City Hall
$3,113,287.00
$3,014,904.85
$98,382.15
37 Trail
$241,522.75
$226,608.96
$14,913.79
Total
$5,127,626.28
$4,923,954.19
$70,196.71
$203,672.09
194 Proiect S1 106 4A7 4.r, T,1 1nA 407 dF,
Phil Morris Lift Station
$11,035.76
$11,035.76
CSAH 19 South
$1,198,291.59
$1,198,291.59
CSAH 19 North
$6,798.50
$6,798.50
52nd Street/Industrial Park
$799,559.17
$799,559.17
Lachman
$115,367.98
$115,367.98
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-4 Finance Report.doc
Agenda Item No. S. D.4.
Meeting Date December 3, 2007
Mayor and Council Communication — December 3, 2007
Finance Director — Monthly Financial Reports
Page 2 of 3
KEY ISSUES:
Gold Key and Edina Development outstanding bills may not be collectable
Albertville Holdings bill has been turned over to the city attorney for collection
POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully Submitted
Larry R. se
City Administrator
Department/Responsible Person: Administration/Finance Department/Tina Lannes, Finance
Director
Attachments: Accounts Receivable Report
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-4 Finance Report.doc
Agenda Item No. 8. D.4.
Meeting Date December 3, 2007
December 3, 2007
Outstanding Bills
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days & Over
152 CLUB
$45.00
$45.00
ALBERTVILLE HOLDINGS
$2,284.69
$2,284.69
ALBERTVILLE MEDICAL
$547.50
$547.50
AMERICAN NATIONAL BANK
$106.50
$106.50
AMERICA'S MATTRESS
$551.75
$551.75
ANDERSON, IAN
$317.33
$107.39
$209.94
BAUER, CHRIS & KAREN
$528.82
$106.50
$107.39
$314.93
BECHTOLD, DIRK
$421.48
$107.39
$314.09
BEST ASSETS
$106.50
$106.50
BORODIN, VITALIY
$106.50
$106.50
BRACK BUILDERS
$523.36
$106.50
$107.36
$309.50
JOE CARLSON
$107.39
$107.39
COLLYARD GROUP
$371.50
$371.50
CPG PARTNERS
$3,749.25
$168.00
$3,581.25
D J'S
$414.00
$414.00
DOMINIUM MGMT
$200.00
$200.00
EDINA DEVELOPMENT
$13,729.95
$2,113.50
$2,255.16
$9,361.29
FRANCIS PROPERTIES
$438.27
$137.39
$300.88
FRANKE, DAViD
$527.98
$106.50
$137.39
$284.09
FRASER STEEL
$735.00
$735.00
FULL MOON SALOON
$45.00
$45.00
GEEZS
$45.00
$45.00
GOLD KEY DEVELOPMENT
$7,166.94
$337.50
$6,829.44
GREATER MN HOMES
$369.20
$369.20
GREENINGER, JOHN & BRENDA
$635.31
$106.50
$322.16
$206.65
HOME LOANS SERVICES
$106.50
$106.50
HOMECOMINGS FINANCIAL
$627.05
$213.00
$137.39
$276.66
J.T. CUSTOM HOMES
$206.65
$206.65
JB ENTERPRISES
$108.28
$108.28
JP ENTERPRISES
$103.32
$103.32
K. HOVNANIAN
$228.05
$228.05
KARR, JEREMY
$605.04
$137.39
$467.65
KRESAL CUSTOM HOMES
$725.03
$725.03
KRESAL, DENNIS
$103.32
$103.32
LAKE, KARIE
$10.00
$10.00
LAKELAND CONSTRUCTION FINANCE
$106.50
$106.50
LENGSAVATH, SKIP
$2,177.57
$2,177.57
M M HOMES
$1,079.22
$106.50
$214.78
$757.94
MADISON HOMES
$314.04
$107.39
$206.65
MAGUIRE AGENCY INC
$508.34
$508.34
MAIN ESTATES
$317.21
$106.50
$137.39
$73.32
MAJESTIC BLDRS
$918.22
$322.16
$596.06
MARCHAND, JOSH & THERESA
$104.16
$104.16
MCLAIN, MIKE 1
$729.701
$106.501
$137.391
$485.81
Agenda Item No. 8.D.4. CC
K\Public Data\City Council\CounciI Packet information\2007\12-03-07\12 03 2007 8-D-4 Finance Dept (excel) invagel007.xis Meeting Date December 3, 2007 35
December 3, 2007
Outstanding Bills
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days & Over
MILLER, WILLIAM & ANGELA
$417.36
$137.39
$279.97
MINNESOTA DEVELOPMENT AGENCY
$4,656.50
$349.00
$3,882.11
$425.39
NATIONWIDE PROPERTIES
$107.39
$107.39
NEARY, BRIAN
$211.63
$211.63
NORTHWOODS CUSTOM HOMES
$105.82
$105.82
OSFAR CONSTRUCTION
$78.14
$78.14
OTSEGO, CITY OF
$14,109.90
$14,109.90
PARAMONT HOMES
$102.49
$102.49
PATHOUMTHONG, LISA
$211.60
$211.60
PEARSON, RUANNE
$375.86
$106.50
$161.08
$108.28
PHIL MORRIS
$3,631.04
$3,631.04
PREMIER DEVELEOPMENT GROUP
$217.00
$217.00
RADKE, MICHELLE
$508.34
$508.34
REIMENSCHNEIDE, RYAN
$1,236.71
$1,236.71
SALEM, JILL
$423.83
$106.50
$107.39
$209.94
SCHREIBER, LOREN
$508.34
$508.34
SHOPPES AT TOWNE LAKES 2
$765.00
$765.00
SINGHARATH, VILAY & THAONE
$205.81
$205.81
SOCZYNSKI LAW OFFICE
$20.00
$20.00
SPACE ALIENS
$3.79
$3.79
ST. MICHAEL, CITY OF
$7,185.46
$7,126.03
$59.43
STIRENS, KIRK
$322.17
$106.50
$137.39
$78.28
T C HOMES
$1,417.22
$698.03
$719.19
TOWNE LAKES
$15,128.07
$841.50
$2,317.17
$11,969.40
VKS BUILDERS
$1,692.35
$1,692.35
WARD, TOM
$104.16
$104.16
WENTWORTH, STEPHEN
$207.00
$207.00
WOODSIDE COMMUNITIES
$672.00
$672.00
ZAHLER, TRACEY
$108.28
$108.28
Total
$97,840.68
$36,350.86
$0.00
$12,280.29
$49,209.53
Current 0-30 days
$36,350.86
37.15%
30-60 days
$0.00
0.00%
60-90 days
$12,280.29
12.55%
over 90 day
$49,209.53
50.30%
Agenda Item No. 8.101.4. M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-D-4 Finance Dept (excel) invage1007.x1s Meeting Date December 3, 2007 36
\.
Ar Ib£r`tV1ll£ Mayor and Council Communication
S-" r� orr,c..b ow Lv .
November 27, 2007
SUBJECT: 0 2008 CITY OBSERVED HOLIDAYS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following motion:
Motion to approve Resolution No. 2007-11.2 entitled a Resolution Establishing the 2008 City
Observed Holidays.
BACKGROUND: Historically, the Albertville City Council has set the next year's City Observed
Holidays in December of the current year. Staff identifies the dates and puts them into a
Resolution format that is placed on the Council agenda for the Mayor and Council to review and
ask questions regarding any dates.
KEY ISSUES: It is the City's policy to review and approve Resolutions that have been prepared
and submitted by the staff.
• City offices are generally open all day on December 31; however, in 2007 the City offices will be
closed all day, in which case employees must use 8 hours of vacation or compensatory time.
• ' 'City offices generally close at noon on December 24, in exchange City offices will be open all day in
2008 and closed Friday, December 26, in which employees must use vacation or compensatory time.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and City Council whether
the Resolution that has been prepared and submitted should be amended. However, the contents of
the Resolution via the amendment process typically require Mayor and City Council consideration
thereof at the appropriate time during the meeting, in which such amendments that are made
requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the Resolution setting the 2008 City Observed Holidays.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the minutes.
Respectfully submitted,
Srry�se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Resolution No. 2007-112
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-E-1 Res No 2007-112 RCA.doc
Agenda Item No. 8. EA .
Meeting Date December 3, 2007
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2007-112
A RESOLUTION ESTABLISHING THE
2008 CITY OBSERVED HOLIDAYS
WHEREAS, the City Council is desirous of establishing the 2008 City Holidays to be observed for
the City of Albertville effective December 26, 2007; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County,
Minnesota, hereby establishes the following Holidays:
Monday, December 31, 2007
Tuesday, January 1
Monday, January 21
Monday, February 18
Monday, May 26
Friday, July 4
Monday, September 1
Monday, October 13
Tuesday, November 11
Thursday, November 27
Friday, November 28
Thursday, December 25
Friday, December 26
- New Year's Eve Day*
- New Year's Day
- Martin Luther King Jr. Day
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Harvest - Thanksgiving Day
- Floating Holiday
- Winter - Christmas Holiday
- Winter — Christmas Holiday"
* City offices are generally open all day on December 31; however, in 2007 the City offices will be closed
all day, in which case employees must use 8 hours of vacation or compensatory time.
** City offices generally close at noon on December 24, in exchange City offices will be open all day in
2008 and closed Friday, December 26, in which employees must use vacation or compensatory time.
Adopted by the City Council of the City of Albertville this 3rd day of December 2007.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-E-I draft R 2007-xx (2008 Official Holidays).doc
Agenda Item No. 8..E.1.
Meeting Date December 3, 2007
38
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@naeplanning.com
PLANNING REPORT
TO: Larry Kruse, City Administrator
FROM: Cassie Schumacher-Georgopoulos / Alan Brixius
DATE: October 3, 2007
RE: Albertville — Huering Meadows Rezoning
NAC FILE: 163.05 — 07.20
RECOMMENDATION
Regarding the request for rezoning from R-1 Residential Single -Family District to B-2
Limited Business District, and the Comprehensive Plan amendment to change the land
use designation from low density residential to commercial, staff recommends
approval. The proposed zoning change has been initiated by the City to create a
consistent zoning designation for all of Outlot A of Heuring Meadows. The majority of
Outlot A is currently zoned B-2. The requested zoning designation is compatible with
surrounding land uses, and is not expected to have any adverse impacts on the area.
Approval of a proposed amendment requires passage by a four -fifths vote of the entire
City Council. It is respectfully requested that the Mayor and Council consider the
following motion .
Motion to approve the Ordinance No. 2007-17 entitled an Ordinance Amending the
Albertville Zoning Map Relating to Property Legally Described as Outlot A Heuring
Meadows.
BACKGROUND
The City of Albertville has applied to rezone a strip of land approximately 2.02 acres in
area from R-1, Low Density Residential to B-2, Limited Business. The site includes a
strip of land 67 feet in width along the west boundary of Outlot A of Huering Meadows.
The west portion of the Huering Meadows plat contains 45 single family lots. The plat
was approved by the City in 2001. A Comprehensive Plan amendment is also
necessary to accommodate the rezone.
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-1 Huering Rezoning Report.doc
Agenda Item No. 8. F.1.
Meeting Date December 3, 2007
39
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Mamorlat High.vay, S�Ite 202. Goltlen Valley, MN 55422
Telephone: 703.231,2555 Facsimile: 783.23.2587 piannem,(,nacplanniny.com
ISSUES ANALYSIS
Planner Report - October 3, 2007
Rezoning Heuring Meadows 67-foot strip
Page 5 of 3
Existing Zoning. Outlot A of Huering Meadows is 11.79 acres in area. With the
exception of the subject strip of land, Outlot A is zoned B-2, Limited Business. The west
67 feet of said Outlot is zoned R-1, consistent with the single family development to the
west. The City of Albertville has applied to rezone this piece to B-2, consistent with the
existing zoning of the sum of the land within Outlot A to the east. The piece of land
proposed for rezoning is approximately 67 feet in width and 1,315 feet deep. The
proposed rezoning would create one consistent zoning designation for the entire parcel,
and create a larger area for potential commercial development.
Comprehensive Plan. The site is located within Land Use Planning District 1 and is
designated for low density residential and commercial land uses in the City's
Comprehensive Plan. According to Section 100.3 of the Zoning Ordinance, it is the
policy of the City that the enforcement, amendment, and administration of the ordinance
be accomplished with due consideration of the recommendations contained in the City's
Comprehensive Plan as developed and amended from time to time by the Planning
Commission and City Council of the City. The Council recognizes the City's
Comprehensive Plan as the policy to regulate land use and development in accordance
with the policies and purpose herein set forth. Therefore, the Comprehensive Plan must
be amended to accommodate the request.
In 1998, the Comprehensive Plan was amended to include a 500 foot strip of
commercial land along both sides of CSAH 19. The Comprehensive Plan amendment
will widen the strip on Outlot A of Huering Meadows Addition to 567 feet.
History. The original preliminary plat for Huering Meadows proposed two outlots for the
site that is now Outlot A. At the request of the City Attorney the developer combined the
outlots into one, which created zoning districts that do not follow a property line. The
final preliminary plat approval provided a berm with landscaping within Outlot A to the
east of the residential homes. In order to maintain this landscaped berm an easement
of 30 feet should be established along the west property line.
Existing Land Use. Outlot A is bordered by single family residential development to
the west, a single family home and townhomes to the north, vacant land and one
commercial office use to the south, and primarily vacant land to the east, across CSAH
19.
Rezoning. Section 300.1 G of the Zoning Ordinance outlines procedures for rezoning
requests. For such requests, the Planning Commission shall consider possible adverse
effects of the proposed amendment and its judgment shall be based upon (but not
limited to) the following factors:
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-1 Huering Rezoning Report.doc
Agenda Item No. g. F..1.
Meeting Date December 3, 2007
M
NORTHWEST ASSOCIATED CONSULTANTS, INC. Planner Report - October 3, 2007
4g00 Olson Mamorlai High.vay, Slit, 202. Golden Vallay, MN 55422 Rezoning Heuring Meadows 67-foot strip
Telephone: 703.231.2555 Fao3ilniie: 703.23 ";.2501 plannom@;naoplanning aom
Page 6 of 3
1. The proposed action has been considered in relation to the specific policies and
provisions of and has been found to be consistent with the official City
Comprehensive Plan.
Comment. A Comprehensive Plan Amendment is being processed concurrently
with the application to amend the land use designation for the site from low
density residential to commercial. Upon approval of said amendment, the
proposed zoning designation will be consistent with the Comprehensive Plan.
2. The proposed use is or will be compatible with present and future land uses of
the area.
Comment: The subject site is bordered by a commercial user to the south, and
land to the south and east of the site is zoned B-2, Limited Business. In that
regard, the requested B-2 zoning designation will be compatible with land uses in
the area.
3. The proposed use conforms to all performance standards contained herein.
Comment: No user has been identified for the site at this time. Any future
development on the site will be evaluated on its on merit against the performance
standards of the B-2 District.
4. The proposed use will not tend to or actually depreciate the area in which it is
proposed.
Comment: The proposed land use designation is not expected to depreciate the
area.
5. The proposed use can be accommodated with existing public services and will
not overburden the City's service capacity.
Comment: As stated above, no user is currently identified for the site. The effect
of any future user on the City's public services will be evaluated at the time of
development.
6. Traffic generation by the proposed use is within the capabilities of streets serving
the property.
Comment: Due to the limited size of the subject site, traffic generation from any
future user is not expected to place a burden on existing transportation facilities.
PC Mike Couri, Bridget Miller, Adam Nafstad, and Jon Sutherland
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-1 Huering Rezoning Report.doc
Agenda Item No. S. F..1.
Meeting Date December 3, 2007
41
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2007-17
AN ORDINANCE AMENDING THE ALBERTVILLE ZONING MAP RELATING
TO PROPERTY LEGALLY DESCRIBED AS OUTLOT A HUERING MEADOWS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA
ORDAINS:
SECTION 1. The Albertville Zoning Map relating to property legally
described as:
The west 67th feet of Outlot A Huering Meadows Addition, according to the
plat thereof, Wright County, Minnesota
The proposed lots shall be rezoned from R-1A, Low Density District to B-2,
Limited Business District.
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE
IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION
Approved by the Albertville City Council the 3rd day of December, 2007
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-1 Huering Meadow Ord.doc
Agenda Item No, 8..F.1-
Meeting Date December 3, 2007
M
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
MEMORANDUM
TO: Larry Kruse — City Administrator
FROM: Cassie Schumacher-Georgopoulos / Alan Brixius
DATE: November 7, 2007
RE: Albertville City Hall Preliminary and Final Plat
NAC FILE: 163.05 — 07.23
RECOMMENDATION
Based on the submitted plats, Staff recommends approval of the preliminary and final
plat of City Hall Addition for the platting of Lots 1 and 2 Block 1, Outlot A, and right of
way for the completion of the new City Hall projects. The plats shall be approved with
the following conditions.-
1 The Preliminary Plat approved on February 6, 2007 will be replaced by the newly
submitted Preliminary Plat.
2. A parking easement shall be established across Lot 1 and Lot 2 Block 1.
Therefore, it is respectfully requested that the Mayor and Council consider the following
motion..,
Motion to approve the Resolution No. 2007-17 entitled a Resolution Approving City
Hall Addition Preliminary.Plat and Final Plat located at Southeast Corner of 60th Street
NE and Main Avenue NE within the City of Albertville.
BACKGROUND
The City of Albertville has submitted an application for Preliminary and Final Plat of the
Albertville old and new City Halls located at the southwest corner of Main Avenue NE
and 60th Street NE. The plats include the combination of nine lots into two and the
newly acquired railroad property south of the new City Hall. The old City Hall will be
legally described as Lot 1 Block 1 City Hall Addition and the new City Hall property will
be legally described as Lot 2 Block 1 City Hall Addition. Lot 2 of the new City Hall plat
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-2 City Hall PP -FP Report.doc
Agenda Item No. 8. F.2.
Meeting Date December 3, 2007
43
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial H191. y, Site 202, G.Id— Valley, MN 55422
Telephone: 703.2S1.2555 Facsimile: 763.231.2501 planners(%nacplanning—m
Planner Report — November 7, 2007
City Hall Preliminary Plat & Final Plat
Page 2 of 3
will encompass property from the railroad as well as the small triangular lot currently
owned by Albertville Body Shop. An outlot is created from the remaining purchased
railroad property extending between the railroad and the residential properties back to
60th Street NE. Together the total project site is 121,244 square feet (2.78 acres). The
original Preliminary Plat was approved on February 6, 2006. The existing approved
preliminary plat proposed two lots and a portion of right of way to be dedicated to 60th
Street NE. The new preliminary plat proposed the two lots with Lot 2 being increased in
size and the outlot.
Attached for Reference:
Exhibit A Preliminary Plat
Exhibit B Final Plat
ISSUE ANALYSIS
Zoning. The property is zoned B-4, General Business District. With the approval of the
new City Hall the property was rezoned from P-I, Public Institutional to B-4 to allow for
more street forward design across the lots and allow the old City Hall to be leased for a
commercial use. The parcels created are sized as follows:
Parcel
Area in sq ft
Area in Acres
Lot 1
16,346 sq ft
0.38 acres
Lot 2
70,851.05 sq ft
1.63 acres
Outlot A
34,053 sq ft
0.78 acres
60 St NE Right of Way
5,360 sq ft
0.12 acres
Total
121,244 sq ft
2.78 acres
The B-4 lot requirements specify no regulated lot size which allows the varying lot sizes
to be compliant with the ordinance.
PRELIMINARY PLAT
The preliminary plat was originally approved by the Council on February 6, 2006. A
new preliminary plat has been submitted to include the property from the Albertville
Body Shop and railroad in the plat. The new plat expands Lot 2 from 53,822 square
feet to 70,851 square feet. The outlot running between the railroad and the residential
lots to 60th Street NE west of the railroad also is an addition to the preliminary plat.
Traffic Impacts. Lot 2 has two curb cuts along Main Avenue NE to the north of the
building and a third curb cut is being added south of the building in conjunction with the
new parking lot being built. The site can also be access from a curb cut off of 60th
Street NE.
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-2 City Hall PP -FP Report.doc
Agenda Item No. 8. F.2.
Meeting Date December 3, 2007
NORTHWEST ASSOCIATED CONSULTANTS, INC. PlannerReport — November 7, 2007
480G Olson lyen,o.iaj Highway, Svite 2�2, Goiden Vaiiby, MN 55422 City Hall Preliminary Plat & Final Plat
Telephone: ]63.23t.2666 Facaim ile'. 7193.23^.2501 plannerIIi(i;napplannlny.com
Page 3 of 3
FINAL PLAT
The final plat for the City Hall was tabled at the June 5, 2006 City Council Meeting.
Drainage and Utility Easements. A ten foot drainage and utility easement is position
along north property lines, the west side if Lot 2 up to the acquired railroad property and
the east side of Lot 1.
Parking Easement. Lot 1 Block 1 was designed to share parking with Lot 2 Block 1.
The total number of lots provided across the site is adequate for each building.
However, a parking easement between the two lots must be established to legally
provide parking between the two lots.
Right -of -Way Dedication. North of the old City Hall, 5,360 square feet will be
dedicated to allow for proper right-of-way for 60th Street NE.
PC. Mike Couri
Tori Leonhardt
Bridget Miller
Adam Nafstad
Jon Sutherland
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-2 City Hall PP -FP Report.doc
Agenda Item No. 8..F.2.
Meeting Date December 3, 2007
W.
CITY OF ALBERTVILLE
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2007-115
RESOLUTION APPROVING CITY HALL ADDITION PRELIMINARY PLAT AND
FINAL PLAT LOCATED AT SOUTHEAST CORNER OF 60TH STREET NE AND MAIN
AVE NE WITHIN THE CITY OF ALBERTVILLE
WHEREAS, the City of Albertville has submitted a Preliminary and Final Plat for
the property to be legally described as follows; and
Lot 1, Lot 2, and Outlot A Block 1 City Hall Addition, according to the plat
thereof, Wright County, Minnesota
WHEREAS, the property will be subdivided into two lots and one outlot plus the
right of way dedicated for 60th Street NE; and
WHEREAS, City Staff has reviewed the submitted Preliminary and Final Plat
along with the planning report dated November 7, 2007 prepared by Northwest
Associated Consultants; and
WHEREAS, the Albertville Planning Commission met and held a public hearing
on November 13, 2007 to consider the Preliminary and Final Plat; and'
WHEREAS, upon review of the staff reports and hearing public testimony, the
Planning Commission closed the public hearing and recommended that the City Council
approve the Preliminary and Final Plat with the conditions outlined in the November 7,
2007 planning report; and
WHEREAS, the Albertville City Council has received the Preliminary and Final
Plat, staff review documents, and the Planning Commission recommendation, and
agrees with the findings and recommendation of the Planning Commission as amended
by the City Council
NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville,
Minnesota hereby approves City Hall Addition Preliminary and Final Plats subject to the
attached Findings of Facts and Decisions.
Findings of Fact: Based on review of the evidence received, the City Council now
makes the following finding of fact and decision:
A. The site shall be legally described as Lot 1, Lot 2, and Outlot A Block 1 City Hall
Addition, according to the plat thereof, Wright County, Minnesota
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-2 City Hall R-PPFP.doc
Agenda Item No. 8..F.2.
Meeting Date December 3, 2007
47
B. The planning report dated November 7, 2007 from Northwest Associated
Consultants is incorporated herein.
C. The proposed use can be accommodated with existing public services and will not
overburden the City's service capacity.
D. Traffic generated by the proposed use is within capabilities of streets serving the
property as proposed.
E. The requirements of the Albertville Zoning Ordinance have been reviewed in
relation to the proposed use.
F. The proposed actions have been considered in relation to the specific policies and
provisions of and have been found to be consistent with the Comprehensive Plan.
G. The proposed use will be compatible with present and future land uses of the area.
H. The proposed use conforms to applicable Zoning Ordinance performance
standards and approved planned unit development standards.
The proposed use will not tend to or actually depreciate the area in which it is
proposed.
Decision: Based on the foregoing information and applicable ordinances, the City
Council APPROVES City Hall Addition Preliminary and Final Plat, based on plans dated
10/23/2007 and subject to the following conditions:
1. The Preliminary Plat approved on February 6, 2007 will be replaced by the
newly submitted Preliminary Plat.
2. A parking easement shall be established across Lot 1 and Lot 2 Block 1.
Adopted by the Albertville City Council this 3rd day of December 2007.
CITY OF ALBERTVILLE
Ron Klecker, Mayor
Attest:
Bridget Miller, City Clerk
Appropriate
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-F-2 City Hall R-PPFP.doc
Agenda Item No. S..F.2.
Meeting Date December 3, 2007
we
BO L_TON K , 1 NC.
Consulting Engineers & Surveyors
7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
MEMORANDUM
Date: November 26, 2007
To: The Honorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Project Status Update
The following is a brief project status update as of November 27, 2007:
1. Flood Mitigation Project
The diversion berm, inlet spillway and emergency overflow have been completed.
The pond is fully functional (online) and the only items yet to be completed is
restoration/seeding of the berm and the required landscaping.
2. 57th Street Side Walk Project
Public Works has completed restoration of the boulevards.
3. Winter Park Improvements Project
The curb and gutter and first lift of pavement for the parking lot, as well as,
placement of the base material for the trail have been completed. All remaining work
including trail paving and turf restoration will be completed in the spring.
4. CSAH 19 Project (57th Street to Albertville Southerly Limits)
With the exception of the streetlights, the project has been substantially completed.
Installation of the streetlights is scheduled for the 1 st week of January. In the spring
the County will conduct the final walk-through of the project and all remaining
punchlist items will be completed.
5. 52nd Street Project
The project is complete with the exception of a few minor warrant/repair and
restoration items.
6. Lachman Avenue Extension
The soil corrections have been completed and the utility work has begun. It is
anticipated that the utility work will be completed this week, as well as, placement of
the roadway base. Pavement, concrete work and restoration will be completed in the
spring of 2008.
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-G-I Engineering November 27, 2007.doc
Agenda Item No. 8.G. I .
Meeting Date December 3, 2007
BCO L_'I'ON 8&. M EM N K , (NC_
7. Phil Morris Lift Station
The lift station structures have been set and plumbing of the structures is complete.
Wiring of the station is underway and startup is scheduled to occur towards the end of
the month. Power to the lift station will be installed in conjunction with the private
utilities to the development.
8. Shoppes at Towne Lakes 2
The Developer is working to complete all outstanding punchlist items, including the
required improvements to Laketowne Drive.
9. Albertville Market Place
Construction of the public and private roads continues and will soon come to a halt
due to cold weather. Site work will then resume in the spring.
10. City Hall South Parking Lot
With the exception of the final lift of pavement and pavement markings, all contract
items have been complete. The final lift of pavement will be placed in the spring of
2008.
11. Karston Cove 3rd
The final lift of pavement has been placed on 64th Street and the Developer is
working to complete the remaining punchlist items.
12. Hunters Pass Estates & Towne Lakes 6th Addition
The General Contractor has informed the City that the Developer has failed to
provide payment for all work completed due funding shortfalls. The Contractor has
also requested that the City draw on letters of credit to payoff the outstanding amount
owed for the completed improvements. Staff is working with the Contractor,
Developer and Banks to resolve the issue.
I will be at your December 3rd City Council meeting to answer any questions concerning
these and/or other projects taking place in town.
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 8-G-1 Engineering November 27, 2007.doc
Agenda Item No. 8.G.1.
Meeting Date December 3, 2007
-i�T M 1=1 Lll-.�
rft I I Lq.�
To: Larry Kruse, City Administrator; Albertville City Council
From: Mike Couri
Date: November 28, 2007
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• Highway 19 South Improvement. No updates on these cases. The Court has not
yet set a scheduling conference date.
• Field Plaza 2nd Addition. I will have a revised developer's agreement to ready
for signing before the end of November.
• XCEL Franchise Agreement. We are in the process of revising Xcel Energy's
franchise agreement which expires next year.
• Albertville Marketplace. I have forwarded the revised developer's agreement to
the developer for its review.
• City Hall Plat. I am working on the title opinion for this property that will be
required by the County to plat the property.
M:\Public Data\City Council\Council Packet information\2007\12-03-01\12 03 2007 8-H-1 Attorney Report 4, December 3, 2007.doc
Agenda Item No. 8.H.I .
Meeting Date December 3, 2007
51
sl�o
Albertville sorer Teen wwr..ro aw ur.. Mayor and Council Communication
December 3, 2007
SUBJECT: Tori Leonhardt, Building Technician Request for an Unpaid Extended Leave
of Absense.
RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt the
following motion:
Motion to receive the report that Tori Leonhardt will exhaust her twelve weeks of Family
Medical Leave Act (FMLA) and to grant her an unpaid leave of absence holding her position
through January 7, 2008 with Tori making payments for benefits as outlined in the November
28tb letter. Further that prior to returning to work to submit a doctor's statement authorizing her
to return to full duty.
BACKGROUND: Today, the City received a letter stating if an extension needs to be granted, I
ask the Council to please approve my doctors previous recovery recommendation, of 4 -6 weeks
after surgery, returning to work on January 7tn
On August 13, 2007 Tori Leonhardt requested medical leave under the Family Medical Leave
Act (FMLA). Following her request, Tori notified us that her doctor had advised intermittent
leave as necessary. The Finance Department has reported that Tori will exhaust her FMLA leave
on December 3, 2007. Tori has reported to her supervisor Jon Sutherland, Building Official that
she will be able to report back to full duty on January 2, 2008.
POLICY CONSIDERATIONS: The policy of the City to follow the Federal Family Medical
Leave Act requirements. During the post FMLA period the City of Albertville is not required to
hold the position for recuperation and reinstatement is not guaranteed.
FINANCIAL CONSIDERATIONS: There are no financial implications to this request.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to grant an unpaid
medical leave.
Respectfully submitted,
Larry Rase
City Administrator
Department/Responsible Person: Administration/Larry Kruse City Administrator
Attachments: November 28, 2007 letter
M:\Public Data\City Council\Council Packet information\2007\12-03-07\12 03 2007 10-J-1 Ton Leonhardt Leave of Absence RCA.doc
Agenda Item No. .
Meeting Date December 3, 2007
J^IWr
A,lbertville�,
So,d Tour Uriq. We aqi UhL
November 28, 2007
Tori Leonhardt
520 Upland Rd NW
St. Michael, MN 55376-1031
Dear Tori:
I hope this letter finds you feeling better after your recent surgery. The purpose of this letter is
to wish you a speedy recovery and inform you about your Family Medical Leave (FMLA),
job status, and Consolidated Omnibus Budget Reconciliation Act (COBRA) status.
On August 13, 2007 your request for intermittent FMLA leave was received and initiated,
providing up to twelve weeks of leave. Yesterday you reported to your supervisor Jon
Sutherland that due to your current medical condition you will remain out for another four
weeks. According to our records, your twelve weeks of FMLA will be exhausted on
December 3, 2007. The City Council will need to approve your extended leave of absence
beyond the required FMLA period. During the post FMLA period the City of Albertville is
not required to hold your position for your recuperation and reinstatement is not guaranteed.
Please submit your leave request prior to 3:00 p.m. Monday, December 3, 2007 for that
evening's meeting. I am emailing this letter to you and also sending it via regular mail. Please
feel free to email your Leave of Absence request to me, or perhaps have someone drop it off.
Effective December 3, 2007 you officially begin your COBRA period, which allows you to
pay the premium to maintain your health insurance with the City of Albertville for up to 18
months. You may continue your health insurance with the City provided you pay your
monthly premium by the dates on Schedule 1. In the event payment is not received, your
coverage will need to be canceled. You can continue to collect your short term disability
through the end of its term. The City will also extend the opportunity for you to continue
other benefits such as life insurance and dental insurance through the remainder of your
COBRA period as long as the premiums are paid in advance as per Schedule 1. You are also
flexing some additional pre-tax funds which also need to be paid as per the attached schedule.
Enclosed is a form if you choose to cancel any or all of these coverages. Please don't hesitate
to call me if you have any questions or need assistance.
In closing, we all wish you a speedy recovery.
Sincerely,
Larry R. Kruse
City Administrator
P.O. Box 9
Albertville, MN 55301
(763) 497-3384
SCHEDULE 1
Tori Leonhardt Insurance Payments
$205.74 (for missed payroll in September)
$222.26 (payroll 11/26-12/7/07)
$428.00 total due 11/30/07
$1,098.95 Family Health Insurance for 12/07
$93.24 Family Dental Insurance for 12/07
$4.90 Employee Life Insurance 12/07
$2.35 Dependant Life Insurance 12/07
$39.23 Remaining Flex Benefit for 12/07
$1,238.67 total due 12/15/07 for December Coverage 2007
Tori's FLMA Hours
Dates
Hours
Worked
Hours
FMLA
8/13-8/17
0
40
8/18-8/31
0
80
9/1-9/14
0
80
9/15-9/28
35.75
44.25
9/29-10/12
30
50
10/13-10/26
25.5
54.5
10/27-11/9
61.75
18.25
11/10-11/23
14.5
65.5
Total used
432.5
Total 12 weeks
480
Remaining Amount
47.5
A�Ibcrtvillc
SnA Tmw V is.
DISCONTINUANCE OF INSURANCE FORM
I hereby request to discontinue City Health, Life, Dental and Disability Insurance effective
, 2007 and acknowledge that I was informed about my right to continue
health insurance under COBRA which allows continuation of insurance for up to 18 months
after leaving employment.
Tori Leonhardt
Date
Attest:
Date
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CITY OF ALBERTVILLE
CITY HALL ADDITION
5959 MAIN AVE NE
ALBERNILLE, MN 55301
PRNTNAAIE: TYMOOT
SIGNATURE:
DATE:. 10-2HI7
St. Cloud Office
D 3717 23rd Street South
9v SaPh Cloud, MN 56301 ► Bone
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Fax: 720-251-6252
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