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2006-01-03 CC Agenda Packet• Albertville Senor %„ tiriq Clhy 11Fs. ALBERTVILLE CITY COUNCIL AGENDA tVE JANUARY 3, 2006 7:00 PM , 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL - ADOPT AGENDA 3. MINUTES A. December 19, 2005 City Council minutes (pgs 3-10) 4. CITIZEN FORUM - (10 Minute Limit) 5. CONSENT AGENDA A. Approve payment of claims check numbers 22348 to 22356 and 022357 to 022359 (pgs 11-13) B. Approve 2006 Regular City Council Dates (pg. 15) C. Approve SEH's recommendation for Application for Payment No. 3 for 2005 Ice Arena Locker Room Addition to KUE Contractors, Inc. in the amount of $242,118 D. Set Monday, January 30, 2006 to hold a joint meeting with the City of Albertville, City of St. Michael, and STMA School Board E. Approve S.E.H.'s recommendation for Change Order No. l for 2005 CSAH 37 Trail in the amount of $5,100.00 is for a bituminous overlay of the existing trail along CSAH 37 between 60t' Street and Kalland Avenue, installation of a concrete bench pad in front of Albertville Meadows Apartments, and a change in the final completion date for the project (pgs. 17-18) F. Approve SEH's recommendation for Application for Payment No. 3 for 2005 CSAH 37 Trail to Omann Brothers, Inc. in the amount of $76,404.23 (pg. 19) 6. ACTION ON PULLED CONSENT ITEMS 7. ADOPT RESOLUTION NUMBER 2006-01 ENTITLED 2006 APPOINTMENTS (pgs. 21-23) 8. DEPARTMENT BUSINESS A. Building Department 1). November Report (pgs. 25-26) • Albertville City Council Tuesday, January 3, 2006 Agenda — Page 2 B. Finance Department 1). Accounts Receivable Update (pgs. 27-28) 2). Project Status Update (pg. 29) 3). Quarterly Reports Update (pgs. 31-33) 4). Joint Powers WAC (pg. 35) C. Planning and Zoning 1). Pro -Tech Marine (pgs. 37-41, plus attachments) a. Conditional Use Permit Outdoor Storage 2). Mobil Station (pgs. 43-46, plus attachments) a. Comprehensive Signage Plan Amendment D. Engineering 1). Flood Study Discussion E. Legal F. Administration 1). Approve S.E.H's recommendation for payment to French Lake for CSAH 19 Pedestrian Ramps at a cost of $4,505 (pg. 47) 2). Senior Program (pg. 49) 3). S.E.H work letter regarding CSAH 19 and 37 Interchange Project (pg. 51) 9. OTHER BUSINESS, MINUTES and MATERIALS A. November 2005 Wright County Sheriffs Department for law enforcement activity and report of crimes (attachment) 10. ADJOURNMENT Albcrtvillc SEMI TOUM ALBERTVILLE CITY COUNCIL December 19, 2005 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members Ron Klecker, Tom Fay, John Vetsch, and LeRoy Berning, City Attorney Mike Couri, City Planner Al Brixius, City Engineer Mark Kasma, City Administrator Larry Kruse, and City Clerk Bridget Miller Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Klecker, seconded by Council member Berning to approve the agenda as amended and on file in the office of the City Clerk. Motion carried unanimously. Adding under Administration: WAC Variance and-I-94 Otsego Discussion MINUTES MOTION BY Council member Klecker, seconded by Council member Fay to approve the December 5, 2005 Truth in Taxation minutes and December 5, 2005 regular City Council minutes as presented and on file in the office of the City Clerk. Motion carried unanimously. CITIZEN FORUM Mayor Peterson asked if there was anyone in the audience who wanted to speak before the Council on an item that was not on the Council Agenda. There was no one present. CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Berning to approve the consent agenda pulling items h, i, j, k and check number, 022247. Motion carried unanimously. a. Approve payment of claims check numbers 22222 to 22298 b. Authorize payment of all just claims received by December 31, 2005 (year-end closeout) c. Approve SEH's recommendation for Application for Payment No. 7 (Final) for 2002 Frontage Avenue Improvements (LaBeaux Avenue) to Rolstad Construction, Inc. in the amount of $33,184.59 d. Approve SEH's recommendation for Application for Payment No. 7 for • Wastewater Treatment Plant Expansion to Gridor Construction, Inc. in the amount of $592,012 3 e. Approve Resolution No. 2005-61 entitled (A Resolution Reallocating the Assessment for CSAH 19/37 Intersection Realignment) • f. Approve S.E.H.'s recommendation to reduce the Letter of Credit for Albertville Dental Addition from $61,383 to no less than $5,000 g. Accept Letter from Coborn's for Extension of Proposed Gas Pump Addition and grant the requested extension h. Approve Resolution No. 2005-62 (Approve Closing Funds) i. Approve Resolution No. 2005-63 (Transfer General Funds) j. Approve Resolution No. 2005-64 (WAC Funds) k. Approve Resolution No. 2005-65 (Designator Park 1 Funds) 1. Approve Resolution No. 2005-66 (Transfer General Funds) m. Approve Resolution No. 2005-67 (Approving Revising Designation of CSAH 18) ACTION ON PULLED CONSENT ITEMS Approve Resolution No. 2005-62 (Approve Closing Funds) Council member Vetsch had a concern with closing of the funds. City Administrator Kruse stated it is normal procedure when a project is completed the Capital Project funds are consolidated into one general fund. Mayor Peterson added that the auditors have noted the closing of funds with the last two audit reports. They encouraged the City to close out these funds instead of leaving them open for years. Approve Resolution No. 2005-63 Transfer General eral Funds) Council more detail why these funds are being transferred. City Administrator Kruse simply stated there are funds in the General Fund for equipment and we are setting up a separate Capital account to track these funds, Approve Resolution No. 2005-64 (WAC Funds) Council wanted clarification on why we are moving the funds around. City Administrator Kruse informed the Council that the Water Access Charges are commingled with the operating funds. Staff feels it is a general clean up of keeping the funds separate. Approve Resolution No. 2005-66 (Transfer General Funds) Council wanted to know why we are transferring the funds from the General Fund to a Capital Project Fund. City Administrator Kruse stated the Fund No. 400 has a deficit amount and transferring these funds will cover the deficit to make the fund whole. MOTION BY Council member Vetsch, seconded by Council member Berning to approve items , h, i, j, and k. Motion carried unanimously. • 4 Check Number 022247 Council wanted to make sure that the fees from the consultants are being billed back to the developer. - City Administrator Kruse confirmed that the fees are being billed to the developer. MOTION BY Council member Fay, seconded by Council member Klecker to approve check number 022247. Motion carried unanimously. DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT City Administrator Kruse commented that Supervisor Tim Guimont was concerned with the snowmobiles being driven on CSAH 37 Trail. The question for the Council is"Do you want the trail to be plowed or not?" Mr. Kruse recommended not plowing the trail to preserve it as there is only one layer of wear course. Council recommended updating the snowmobile trail map... Council member Vetsch volunteered -to be on a sub -committee to assist with dealing with snowmobiles. PLANNING DEPARTMENT Albertville - The Shonnes at Towne Lakes II City Planner Brixius noted that on November 7,.2005, the City Council approved Resolution 2005-50, a resolution approving the Shoppes of Towne Lakes Phase II - Preliminary Plat, Planned Unit Development, and Development Stage. Section 4 of the resolution states that the Shoppes at Towne Lake II shall provide two restaurant sites, one 8,000 square foot sit-down restaurant, and one 4,000 square foot restaurant with no drive -through. Mr. Brixius went on to explain that the applicant, Granite City Real Estate, believes the City has put them in an unfavorable position, and has since requested reconsideration of a restaurant with drive -through to be located on Lot 2, in the northwest corner of the site, as was originally proposed. The development of the Shoppes of Towne Lakes Phase II is intended to be an extension of the development plan from Phase I of the project, which is located just to the south of Phase II. As part of Phase I, a 3,800 square foot drive -through restaurant was proposed to be located on Lot 1, Block 1, in the northwestern portion of the site. However, that site is instead allowed to be occupied by a bank. In exchange, Phase II of the development would have two restaurant sites. On April 18, 2005, the City Council approved the First Amendment to the Master Planned Unit Development/Conditional Use Agreement for the Shoppes at Towne Lakes One. This amendment added provisions for the inclusion of two restaurants in Phase II. One of the • required restaurants is to be housed in an 8,000 square foot building on Lot 3. Per the April 18, 5 2005 amendment, the City required that this site be restricted in use to a "sit-down" restaurant only, as otherwise permitted in the City's B-2A Zoning District. . City Planner Brixius stated that for purposes of the agreement, a "sit-down" restaurant is defined as one in which customers are seated at individual tables, order, and are served food by wait staff, and no more than a total of 15% of food sales are pick-up, delivery, or carry -out orders which are eaten off the premises. The original proposal included a restaurant with a drive -through in the northern portion of the site, very similar to the 3,800 square foot restaurant proposed in Phase I. This type of use is allowed in the B-2A District according to Section 4350.2 of the City Code. In the same amendment, it was noted that the Council was not in favor of a drive -through proposed for the 8,000 square foot building. However, no mention was made of a drive -through in the 4,000 square foot building. - The development of the Shoppes of Towne Lakes Phase II is intended to be an extension of the development plan from Phase I of the project, which is located just to the south of Phase II. As part of Phase I, a 3,800 square foot drive -through restaurant was proposed to be located on Lot 1, Block 1, in the northwestern portion of -the -site. Among other specifications, the design guidelines state that all building in Phase II shall be of the highest quality, using a combination of a minimum of 20% brick and stone throughout each building. In addition, we made the following recommendations regarding building design: 1. Approval of the preliminary plat shall not constitute approval of the building design. • Each building will be required to be approved through review of the Planning Commission and approval of the City Council prior to the issuance of a building permit. 2. The buildings of Phase II shall be of the highest quality using a combination of a minimum of 20% stone and brick throughout each building. The Planning Commission and City Council shall determine the specific percentage. The same architectural standards shall be required for all monument signage within the site 3. The applicant shall submit color -building elevations for the review and approval of the Planning Commission at the time of site and building plan review. 4. The exterior finishes of the trash enclosure shall be compatible with the exterior architectural features of the principal building. Additional screening will be required around each enclosure. 5. If hipped or cross -hipped roofs are proposed, the applicant will be required to identify the heating and air conditioning units within the site. Additional screening of these areas shall be required. 6. No HVAC equipment will be allowed on the County Road 19 side of the buildings. All HVAC equipment must be properly screened. . 6 I• Council asked in number 2 above, if the City could require more than 20% stone and brick. City Planner Brixius and City Attorney Couri both reported the City could not request more than 20% stone or brick on the buildings. Council then asked in regards to the exterior finish of the trash enclosure, we would like to see the same material used with a door on them the same height to completely cover the dumpsters.. Council wanted to make sure the HVAC equipment will be placed on the roof unless for some conditions it shall be permitted to be located on the property but must be properly screened. It was brought to the Council's attention that Resolution 2005-50 included restrictions on freestanding signs as follows: 1 The City will approve monument signs not to exceed 12 feet in height -of 80 square feet in area for individual lots. 2. A single area identification sign limited to 30 feet in height, or. 200 square feet in area, and the sign must be set back a minimum of 20 feet from all property lines. Council wanted to add the restriction to window signage. • City Planner Brixius reported on the traffic location of Lot 2 would allow a restaurant with a drive -through to take advantage of the fact that it abuts County Road 19 and will receive a great deal of exposure. However, access to the site will occur via the private drive running north and south from 68t' Street to West Laketowne Drive. While it can be expected that in general, development will create more traffic -flow, the increase in traffic is not seen as being reliant on the type of restaurant establishment placed on Lot 2. It is expected that traffic volumes generated by the proposed development are within the capabilities of the streets serving the property. City Planner Brixius informed the Council that the Planning. Commission made a recommendation for the preliminary plat and development stage planned unit development (PUD), the matter was brought to the City Council for final approval. At the November 7, 2005 meeting, the City Council expressed concerns regarding the restaurant with a drive -through on Lot 3. Members of the Council stated that they did not want to see a fast-food restaurant at this location. Specific concerns cited were increased traffic levels, franchise architecture, signage, and other elements associated with fast-food restaurants that are not aesthetically pleasing. Resolution 2005-50 was then approved without allowing the drive -through. City Planner Brixius concluded with the applicant's request to the modifications to the City Council resolution approving the Shoppes of Towne Lakes Phase II to allow the 4,000 square foot restaurant to have a drive -through service window. Past actions appeared to recognize that • the smaller restaurant would be fast food, replacing the similar restaurant in Phase I. 6 Council asked the applicant if they knew what restaurant or franchise will be located within the site with the drive -through lane. • Mr. Temple, the applicant, informed the Council they have not signed any documents with a proposed tenant for the restaurant with the drive -through. Council wanted some restrictions as to the hours of operation of the restaurant and the appearance of the site and building. City Planner Brixius stated the Council could put some language in noting the structure or architectural aspects of the appearance of the building. MOTION BY Mayor Peterson, seconded by Council member Berning to approve the revised Resolution No. 2005-50 entitled A Resolution Approving the Finding of Facts for Albertville - The Shoppes at Towne Lakes II as presented and on file in the office of the City Clerk. - Motion carried unanimously. Zoning Fees — Ordinance No. 2005-08 City Planner Brixius began noting that at the December 5, 2005 City Council meeting the Council approved Ordinance No. 2005-09 and Resolution No. 2005-56 relating to various fees to be amended. The fees brought before you required Planning and Zoning Commission approval based on the fact they relate to zoning items. The commission approved the fees at the December 13, 2005 Planning and Zoning Commission meeting. MOTION BY Council member Fay, seconded b Council member Bernin to approve • Y g pP Ordinance No. 2005-08 entitled An Ordinance Amending Section 100.10.A, Fees, Charges, and Expenses of the Albertville Zoning Ordinance as presented and on file in the office of the City Clerk. Motion carried unanimously. ENGINEERING Bolton and Menk Inc Project Status Update City Engineer Kasma reported the mass grading of the Shoppes at Towne Lakes Phase II has begun on the streets and parking lot areas. The 57t' Street NE Improvement estimates have been preared for the addition of sidewalk and street widening. There are some figures to widening 57 Street NE. Council questioned where the funds will come from to support the improvement. City Administrator Kruse commented that is up to the Council to decide where they want the funds to come from. It appeared to be the consensus of the Council to begin with the sidewalk construction on the south side of 57t' Street NE for now. Then in two -three years re -analyze the project to see where the Council would like to continue. a 1 • MOTION BY Mayor Peterson, seconded by Council member Berning to approve proceeding with the 57 h Street NE Sidewalk Construction only. Motion carried unanimously. City Engineer Kasma informed the Council regarding Linda Pauling's property. Ms. Pauling came before the Council asking for assistance regarding a drainage problem in the rear of her lot. There are a couple of options the city could consider. One option would be allowing someone to go across a portion of her property to mow the noxious weeds as it appears she does not have the ability to do so herself. The other option would be to install a culvert at a cost not to exceed $6,500, which would cause the water to drain away from her backyard. Council wanted to know if there was any error on the city's side. Council member Vetsch brought to staffs attention the property was originally part of Frankfort Township. That is why the property was never hooked up to the city's storm sewer. So the city was not in error of the drainage issue Ms. Pauling has. Council member Berning did not care to do anything with the property. We don't know if it is possibly wetland. There are drainage problems throughout all of Albertville. There are drainage problems in Psyk's Development, Albert Villas, Kenco, etc. There was no action taken regarding Ms. Pauling's drainage issue. Staff may consider obtaining additional information on the site. • ADMINISTRATION Knechtl Right-of-Way(v &Plat) City Administrator Kruse reported that he has been in contact with Mr. Knechtl. It appears there has been progress on the Purchase Agreement of one of the four acres of land. City Administrator Kruse met with S.E.H. to discuss the layout plan and share the information of the I-94 Interchange with Otsego. Albertville needs to follow along with the Phases. Council asked staff how we are going to fund this project. If we go to assess the Albertville residents and businesses we most likely only have one opportunity to calculate what the assessment would be. City Attorney Couri brought to Council's attention that Mr. Knechtl has his property and should he find a buyer, the buyer could develop the property. The City would like to do the interchange and would cost a substantial amount more if a buyer purchases the property in the mean time. City Administrator Kruse stated that staff is getting the information together for the January 3, 2005 City Council meeting to appraise the property. The City has the approval for the Environmental Study; we are just obtaining the appraisal information. Once the appraisal process is completed and draft proposal should be ready next month. At that time we will present it to the City of Otsego Council members. • Prairie Run Discussion a City Attorney Couri conducted a study of the water flow coming from the north to the east of the site. From the Psyk's property, there was no study from the ditch and south. • When the County was doing road work on CSAH 18 a catch basin or box was removed. Prior to the construction if you calculate the floor level according to the elevations of the plat they appeared to be correct. Until Bolton and Menk, Inc. completes the Flood Study, can we figure out how to deal with the elevations as they are presently recorded. The City is temporarily holding building permits on the lots that appear to be of more concern. City Administrator Kruse brought to the Council's attention that Mr. Johnson has submitted revised elevation plans of the lots. The City is asking Mr. Johnson to assist with paying for the Flood Study. City Attorney Couri summarized that city staff has noted a possible problem with the development and wants to be proactive and address the issues before the homes are built and the problems occur. City Staff will present the Flood Study to the Council at the first meeting in February 2006. Staff needs Council approval to allow the City Engineer to review and approve the revised grading and drainage plans. City Engineer will review the grading plan taking into consideration the calculations from the pipe -laying Engineer. Following the review the City Engineer will present the grading and drainage plan to Council so they will know how the water will flow on the site. • WAC Variance City Administrator Kruse reviewed the WAC determination variance with the Joint Powers Water Board. Mr. Kruse noted that should this be approved Council recommended amendment to No. 2 - removing the portion regarding the developer's engineer. Council also recommended removing No. 7 completely and in No. 8 amendment to remove the City Engineer and add Joint Powers Water Board Acceptance. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn at 10:25 p.m. Motion carried unanimously. AIbc tvi SmoN Town Living. Big CIN UFs. City of Albertville Check Detail Register December-31, 2005 Refe 6313 BONESTROO ROSENE Check 22348 E 482-49300-300 Professional Srvs City Hall $20,435.59 Invoice ch05 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $20,435.59 Refe 6314 KUECHLE UNDERGROUND, INC. Check 22349 E 604-49960-300 Professional Srvs Bridge RemovalAlbertvilla's 6th $4,200.00 Invoice 10118 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $4,200.00 Refe 6315 KUE CONTRACTORS, INC Check 22350 E 488-49000-300 Professional Srvs pmt # 3 Ice Arena Locker Rooms $242,118.00 Invoice pmt3 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $242,118.00 Refe 6316 SPRINT- MO Check 22351 E 101-43100-321 Telephone 497-3145 $47.46 E 101-42400-321 Telephone 497-7485 $57.46 E 101-42000-321 Telephone _ 497-7474 $38.55 E 101-42400-321 Telephone 497-7416 $57.46 E 101-42400-321 Telephone 497-5106 $64.41 E 101-42400-321 Telephone 497-5007 $116.68 E 101-42000-321 Telephone 497-4836 • $47.50 E 101-41940-321 Telephone 497-4214 $29.01 E 101-41940-321 Telephone 497-4182 $57.46 E 101-41940-321 Telephone Taxes and Surcharges $224.77 E 101.41940-321 Telephone 497-3210 $36.69 E 101-41940-321 Telephone Idst $21.21 E 101-41940-321 Telephone 497-3106 $57.46 E 101-43100-321 Telephone 497-0774 $37.51 E 101-41940-321 Telephone 497-0452 $37.51 E 101-41940-321 Telephone 497-0179 $47.46 E 101-41940-321 Telephone 497-3384 $79.46 E 101-41940-321 Telephone 497-1888 $32.15 E 101-41940-321 Telephone 497-2215 $30.84 E 101-41940-321 Telephone 497-3758 $57.46 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $1,178.51 Refe 6317 S.E.H. Check 22352 E 101-41710-303 Engineering Fees Karston Kove 3rd $86.57 E 101-41710-303 Engineering Fees Towne Lakes 5th $113.07 E 400-47000-303 Engineering Fees 02 Frontage Ave $210.00 E 476-49000-303 Engineering Fees School Ped & Bike Trail $497.87 E 488-49000-303 Engineering Fees Ice Arena Locker Room $1,866.23 E 101-41700-303 Engineering Fees General services CSAH 37, 1-94, SAC & WAC $280.00 Outlet Mall E 470-49000-300 Professional Srvs CSAH 37 Bike Path $1,941.43 E 473-49000-303 Engineering Fees Prairie Run $1,807.41 E 465-49000-303 Engineering Fees CSAH 19 Ramps $2,400.00 E 101-41710-303 Engineering Fees Albertvillas 6th $481.91 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $9,684.49 Refe 6318 TOSHIBA AMERICA INFO SYS Check 22353 E 101-41400-413 Office Equipment Copier Maintenance Agreement $496.16 Invoice 43639736 • Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $496.16 -11 Refe 6319 WRIGHT CTY Check 22354 E 101-41550-300 Professional Srvs Special Assessment Contracts $346.30 Invoice SA 2006 • E 101-41100-300 Professional Srvs Truth in Taxation Notices $309.49 Invoice 2005 TNT Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $655.79 Refe 6320 WRIGHT-HENNEPIN Check 22355 E 101-45100-381 Electric Utilities Parks $123.60 Invoice 35016269718 E 101-43160-381 Electric Utilities Street Lights $89.10 Invoice 35016269718 E 601-49450-381 Electric Utilities Lift Station $42.30 Invoice 35016269718 Transaction 12/29/2005 Due 0 Accounts Payable" 20200 Total $255.00 Refe 6321 XCEL ENERGY Check 22356 E 101-43160-381 Electric Utilities 11750 Co 37 Signal $27.77 E 101-42000-381 Electric Utilities 11350 57th $312.76 E 101-42400-381 Electric Utilities 5964 Main $70.08 - E 101-41940-381 Electric Utilities 6002 Main $165.74 E 601-49450-381 Electric Utilities 11942 52nd lift station $96.88 E 101-41940-381 Electric Utilities 5799 Lander Ave $3.12 E 101-45100-381 Electric Utilities 1183051st $24.51 Transaction 12/29/2005 Due 0 Accounts Payable 20200 Total $700.86 Fund Summary BATCH Total $279,724.40 20200 Accounts Payable 101 $4,108.69 400 $210.00 - 465 $2,400.00 470 $1,941.43 473 $1,807.41 476 $497.87 482 488 $20,435.59 $243,984.23 • 601 $139.18 604 $4,200.00 $279,724.40 Pre -Written $0.00 Checks to be Generated by the $279,724.40 Total $279,724.40 • 12 •Albertville SmaN Town Uving. fAg My Ufs. City of Albertville Check Detail Register January 3, 2006 Check Amt invoice Comment 10100 Premier Bank Paid Chk# 022357 1/3/2006 EDP OF WRIGHT COUNTY E 101-41100-433 Dues and Subscriptions $1,536.80 Annual Dues Total EDP OF WRIGHT COUNTY $1,536.80 Paid Chk# 022358 1/3/2006 Mll LIFE E 602-49400-130 Employer Paid Ins $3.90 Emp Life Ins E 601-49450-130 Employer Paid Ins $3.90 Emp Life Ins E 101-43100=130 Employer Paid Ins $26.10 Emp Life Ins E 101-42400-130 Employer Paid Ins $18.90 Emp Life Ins E 101-41300-131 Employer Paid Health $14.10 Emp Life Ins G 101-21710 Other Deducations $7.50 Emp Life Ins Emp Portion E 101-45100-130 Employer Paid Ins $5.40 Emp Life Ins E 101-41400-131 Employer Paid Health $4.80 Emp Life Ins E 101-41500-131 Employer Paid Health $2.40 Emp Life Ins Total MII LIFE $87.00 Paid Chk# 022359 1/3/2006 WRIGHT COUNTY MAYORS ASSOC. E 101-41100-433 Dues and Subscriptions $150.00 Annual Dues - Total WRIGHT COUNTY MAYORS ASSOC. $150.00 • 10100 Premier Bank $1,773.80 Fund Summary 10100 Premier Bank 101 GENERAL FUND $1,766.00 601 SEWER FUND $3.90 602 WATER FUND $3.90 $1,773.80 13 CITY OF ALBERTVILLE 2006 CITY COUNCIL MEETINGS Day Day January 3 (Tuesday) July 5 (Wednesday) January 17 (Tuesday) , July 17 February 6 August 7 February 21 (Tuesday) August 21 March b September-. 5 (Tuesday) March 20 = September 18 April 3 October 2 April 17 October 16 May 1 November 6 May 15 November 20 June 5 December 4 June 19 December 18 - When a meeting falls on a legal holiday the meeting will be held on the following Tuesday, unless otherwise noted (example Pt meeting in July pushed out to Wednesday). i SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator - FROM: Robert Moberg, PE Project Manager. DATE: December 23, 2005 RE: 2005 CSAH 37 Trail Albertville, Minnesota SEH No. A-ALBEV 0410 Please find enclosed Change Order No. I for this project. This change order of $5,100.00 is for a bituminous overlay of the existing trail along CSAH 37 between 60-- Street and Kalland Avenue, installation of a concrete bench pad in front of Albertville Meadows Apartments, and a change in the final completion date for the project. The City Council previously authorized the bituminous overlay at a not -to -exceed amount of $6500. This amount was based on placing a 1-inch overlay on the existing trail. Because of the number of depressions and inconsistencies in the existing trail surface, it is anticipated a variable thickness overlay will be needed to produce a smooth surface that will drain. On this basis, a 1.5-inch overlay is more realistic. For a 1.5-inch overlay, total cost would be $8600. Since the Contractor was unable to complete the project within the specified contract time, they have proposed to split the cost of the overlay, in lieu of paying liquidated damages. The net cost to the City for the 1.5-inch overlay is estimated to be $4300. At the request of City staff, the Contractor installed a concrete pad to support a bench along the trail in front of the Albertville Meadows apartment building. Cost of the concrete pad is $800. If you find the document to be in order, we ask you to sign all copies and distribute as follows: Omann Brothers, Inc. SEH City of Albertville Payment for the work associated with the change order will be made when the Contractor has completed the work. Please call me at 651.490.2147 if you have any questions. • 17 b E H City of Albertville December 21, 2005 OWNER DATE 1 OWNERS PROJECT NO. CHANGE ORDER NO. 2005 CSAH 37 Trail A-ALBEV0410.00 PROJECT DESCRIPTION SEH FILE NO. The following changes shall be made to the contract documents: Description: 1. Expand project scope of work to include placement of a 1 - 1.5 inch bituminous overlay on the existing trail in CSAH 37 between 6& Street and Kalland Drive. Milling, prep work and tack coat is considered incidental. Total cost not to exceed $4300. 2. Expand project scope of work to include placement of a 12-foot by 6-foot-by 6-inch concrete bench pad in front of Albertville Meadows Apartments. Total cost is $800. 3. Amend paragraph 3.1 of Article 3 of the Standard Form of Agreement to read as follows: "The work... completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before June 30, 2006." Purpose of Change Order: Resurfacing of the existing trail along CSAH 37 is needed to extend the service life of the facility. Concrete bench pad to be added at the request of City staff. Change in completion date is by mutual agreement of Owner and Contractor. Basis of Cost: ❑ Actual ® Estimated Attachments (list supporting 1. Map of CSAH 37 corridor. 2. Quote from contractor. Contract Status Time Cost Original Contract N/A $241,522.75_; Net Change Prior C.O.'s to N/A $0.00 Change this C.O. N/A $5,100.00 Revised Contract N/A $246,622.75 Recommended for Approval: Short Elliott Hendrickson Inc. by Robert Moberg / Project Manager Agreed to by Contractor: Approved for Owner. BY Omann Brothers, Inc. BY City of Albertville TITLE TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 • 18 • SEH Memorandum TO: Larry Kruse Albertville City Administrator FROM: Robert Moberg, PE Project Manager DATE: December 23, 2005 RE: 2005 CSAH 37 Trail Albertville, Minnesota SEH No. A-ALBEV0410.00 Enclosed please find Application for Payment No. 3 for this project in the amount of $76,404.23. With approval of this payment, the total amount paid out will be $202,281.60 and the amount retained will be $10,646.40. The original contract amount is $241,522.75. Work remaining includes final paving and turf restoration on the west half of the project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Omann Brothers, Inc. SEH City of Albertville If you have any questions, please feel free to call us. nm Enclosures c: Russ Bly, SEH [RE CITY OF ALBERTVILLE • COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2006-01 A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR 2006 WHEREAS, it has been the policy of the Albertville City Council to make annual appointments to fill certain offices and positions. with the city government at the beginning of each year.. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Minnesota, establishes the following: 1. That the following persons are appointed by the City Council to the following offices and positions for the year 2006: ACTING MAYOR: LeRoy Berning ANIMAL CONTROL: Monticello Animal Control ASSISTANT WEED INSPECTOR: Tim Guimont BOND COUNSEL: Briggs & Morgan Kennedy & Graven CABLE TV BOARD: Acting Mayor CITY ATTORNEY: Couri & MacArthur CITY ENGINEER: Bolton & Menk, Inc. CITY PLANNER: Northwest Associated Consultants CIVIL DEFENSE DIRECTOR: Fire Chief Steve Long FINANCIAL ADVISOR: Northland Securities Springsted, Inc. 21 FIRE RELIEF ASSOCIATION Assistant Fire Chief Tate Mills REPRESENTATIVES: Don Peterson • Larry Kruse FIRE DEPT. REPRESENTATIVE / Ron Klecker PUBLIC SAFETY COMMITTEE: LeRoy Berning Don Peterson, Alternate Fire Dept. Representative JOINT POWERS WATER BOARD: Don Peterson John Vetsch LeRoy Berning, Alternate JOINT POWERS ICE ARENA BOARD: Don Peterson - Tom Fay PLANNING COMMISSION: LeRoy Berning Tom Fay, Alternate PUBLIC WORKS COMMITTEE: Tom Fay John Vetsch Tim Guimonf PARKS & RECREATION COMMITTEE: Don Peterson LeRoy Berning Tim Guimont PERSONNEL COMMITTEE: Don Peterson John Vetsch OFFICIAL NEWSPAPER: North Crow River News OFFICIAL DEPOSITORIES: Highland Bank Dain Rausher LMC 4M Fund Premier Bank State Bank of Rogers Northland Securities OTSEGO CREEK AUTHORITY: Ron Klecker Tom Fay, Alternate Planning Commission Chair RULES OF PROCEDURE: Robert's Rules of Order, a 22 TAX INCREMENT CONSULTANTS: Briggs & Morgan • Kennedy & Graven 2. City Staff and/or Consultants will attend the boards, commissions and committee meetings as directed by the City Council. Staff who is directed to attend meetings will be compensated based on the City's personnel policies or contractual agreements. Staff who is not directed to attend will not be compensated for their attendance. 3. Change City Council regular meeting dated conflicting with legal holidays as follows: Martin Luther King Day Monday, January 16, 2006, to Tuesday, January 17, 2006, at 7:00 PM President's Dav Monday, February 20, 2006, to Tuesday, February 21, 2006, at 7:00 P1VI Independence Day Monday, July 3, 2006, to Wednesday, July 5, 2006 at 7:00 PM Labor Dav Monday, September 4, 2006, to Tuesday, September 5, 2006, at 7:00 PM 4. Change Planning and Zoning Commission regular meeting dated conflicting with SPrimary Election as follows: Primary Election Day Tuesday, September 12, 2006, to Wednesday, September 13, 2006, at 7:00 PM 5. That such appointment shall take effect on the date thereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council Adopted this 3rd day of January 2006 by the City Council of the City of Albertville. Don Peterson, Mayor Bridget Miller, City Clerk 23 • Building Department AIbertville 5975 Main Avenue NE • P.O. Box 9 • Albertville, MN 55301 smae gown un9. eb cy Ufa. Phone: 763-497-5106 • Fax: 763-497-2068 MEMORANDUM TO: Honorable Mayor, City Council, and City Staff FROM: Jon Sutherland, Building Official .DATE: December 28, 2005 RE: November 2005 MONTHLY REPORT Residential Construction Activity: 9 new residential units were processed this month for a total of 126 for the year to date (YTD). 198 various residential alteration permits were issued resulting in 491 YTD. This activity is comprised mostly of storm damage permits.Oh and. we - did remove one house and 2 garages in the way of our new city hall! Commercial Construction Activity: There is activity and cranes are out there lifting building materials! Wells Fargo is completing an alteration of their space @ 5698 LaCentre, we had a Fire Suppression System installed in the City Waste Treatment Generator Structure. And there were other various permits issued this month. Miscellaneous: 30 miscellaneous permits were issued for Signs, Plumbing, Mechanical, and Fences. Total permits for the month is 242 and 998 for the YTD. The YTD Construction Value is now up to $36,288,851. Inspection Activity: This work in progress is creating more inspection requests than I can handle at this time. Attachment: Permit Activity Report JS • 25 y Y s.. eE f fiR+AF RA7NT1F�.7 7CAb11 /DUPLEX 9 IA84JM 104 ML Y (3' OR 0 OMT 0 V " 0 1 126 tKZI u,�► Ai `, ` l _ [ o u V • ve Nbertville Smoe Tocsin Wng. C€bg Ufs TO: City Council FROM: Tina L. Lannes DATE:. December 28, 2005 RE: Accounts Receivable Update Total accounts receivable outstanding through December 28, 2005 is $434,570.60. The percentage of the total due based on the aging report is as follows: 0-30 days outstanding _ $44,902.92 10.33% 30-60 days outstanding $50,663.33 11.66% 60-90 days outstanding $14,895.65 3.43% Over 90 days outstanding $324,108.70 74.58% The majority of the over 90 day's amount due Edina Development. Wright. County Highway owes $47,385 for a traffic light from a few years back. The agreement between the City of Albertville and Wright County was not signed and therefore, the county was not billed. They are currently working on signing that agreement and hope to send payment within the next few months. Edina Development bills are $315,038.51 or 53% of the total outstanding receivables. • 27 Vendor Amount Due 0-30 Da s 30-60 day s 60-90 day s 90 days & Ov 152 CLUB $151.25 $151.25 ALBERTVILLE DENTAL $33.00 $33.00 ALBERTVILLE HOLDINGS $1920.68 $1 920.68 ANDERSON, MARK $232.50 $232.50 BROWN STEVE & CHRISTY $50.83 $50.83 BURGER KING $476.71 $396.51 $80.20 CASCADE II LAND DEVELOPMENT $5 979.67 $625.00 $718.75 $1,837.98 $2,797.94 CASUAL CORNER $3 226.69 $3,226.69 CPG PARTNERS $434.33 $150.00 $220.57 $213.76 Dr. KIM ALLEN MACNAB $150.00 EDINA DEVELOPMENT $323 948.56 $3,702.27 $1,827.62 $3,894.31 $314,524.36 GOLD KEY DEVELOPMENT $225.00 $225.00 H.J. DEVELOPMENT $100.83 $100.83 KRESAL, DENNIS $151.25 $151.25 LACHAPELLE, TAMMY $75.63 $75.63 MARINE SERVICE $44.63 $44.63 MINNESOTA DEVELOPMENT AGENCY $18 99.29 $18 05.25 $7.04 $187.00 MOBIL $570.96 $570.78 $0.18 OBRIEN THOMAS P $2 144.22 $2,130.00 $14.22 PETERSON, JOSH $1078.94 $238.25 $840.69 PREMIER DEVELOPMENT GROUP $1233.58 $317.50 $916.08 SHOPPES AT PRAIRIE RUN - FINKE $115.00 $115.00 SHOPPES AT TOWN LAKES $922.93 $145.00 $31.51 $746.42 SHOPPES AT TOWNE LAKES 2 $727.73 $727.73 SMACKDOWN BAR & GRILL $627.30 $39.21 $588.09 ST. MICHAEL, ALBERTVILLE DIST $518939 $5,189.39 ST. MICHAEL, CITY OF $481A4 $481.44 STRANG, BRIAN $37.20 $37.20 T-S UARED PROPERTIES $963.25 $963.25 TOWNE LAKES $15,470.60 $15,470.60 TURBO NAILS $80.00 $80.00 WOODSIDE COMMUNITIES $98.22 $88.22 WRIGHT COUNTY HIGHWAY DEPT. $47 85.00 $47,385.00 YEARWOOD DEVELOPMENT $1,853.99 $357.50 $472.66 $1,023.83 Total $434 70.60 $44 902.92 $50 66333 $14 895.65 $324108.70 Current 0-30 days $44,902.92 10.33% 30-60 days $50,663.33 11.66% 60-90 days $14 895.65 3.43% over 90 day $324,108.70 74.58% •SnwI Nbertville Town uvIng. eq cuv We. TO: City Council FROM: Tina L. Lannes DATE: December 28, 2005 RE: Project Status Update Council requested an update on outstanding project status. Below are the contracted projects with amounts paid to date as of December 28, 2005: Project Total Contract Paid to Date Difference 2004 School Pedestrian Trail Bituminous $353,876.90 $305,703.71 $48,173.19 2004 School Pedestrian Trail $2,415.00 $2,415.00 2004 Prairie Run $1,595,233.53 $1,567,701.19 $27,532.34 2004 Seal Coat Improvement $19,965.00 $18,692.60 $1,272.40 2004 Street Overlay $98,070.00 $89,978.40 $8,091.60 Public Works Building $1,714,020.00 $1,706,967.00 $7,053.00 2003 CSAH 19 Upgrade - $1,446,496.70 $1,340,629.92 $105,866.78 2003 Seal Coat Improvement $10,421.00 $10,061.62 $359.38 Frontage Avenue Improvements $313,719.00 $281,636.12 $32,082.88 Water Main Change Order $32,394.00 $30,288.00 $2,106.00 CSAH 37 / 60th Street Storm Sewer $49,983.00 $47,941.00 $2,042.00 WWTF Expansion $3,705,000.00 $2,840,713.00 $864,287.00 05 Seal Coat $14,414.40 . $14,414.40 05 Overlay $94,713.00 $71,348.90 $23,364.10 Mud Lake Water Main $70,923.14 $67,725.89 $3,197.25 Hunter Pass Lift Station $127,600.00 $94,715.00 $32,885.00 Total $9,649,244.67 $8,490,453.85 $1,158,790.82 87.99% Other Projects with amounts paid to date as of December 28, 2005: Project Paid to Date 194 Project $211,623.33 City Hall $230,411.30 Total $"2,034.63 C= Construction R = Retainage C&R R C&R R R C&R C&R R C&R R R C&R C&R C&R C&R 29 A�Ibcrtvillc • SmaN Town Uving. ft aty We. TO: City Council FROM: Tina L. Lannes DATE: December 28, 2005 RE: Quarterly Report Update BACKGROUND This report is an un-audited 4th Quarter 2005 General Fund summary of revenues and expenditures through December 27, 2005. Revenues and Expenditures should be at approximately 100%. REVENUES The City of Albertville is currently at 100.6% of its annual budgeted revenue for the General Fund, which is normal due to the fact the City of Albertville doesn't receive Police Aid from the county until the very end of December. Also, delinquent property taxes are not paid to the City until Late January or early February. EXPENSES The City of Albertville is currently at 86.7% of its annual budgeted expenses in the General Fund. However there are some invoices that are not paid out yet for 2005 and the usual thirty -day plus lag for accounts payable waiting for invoices. Most of the 2005 expenses -are paid so there are not many more expected. VARIANCES Current Ad Valorem Taxes are not 100% due to a payment that is received in 2005 for the delinquent property taxes paid after the due date to the county. Assessor expenses increased, Engineering increased due to the city having two engineering firms during the transition period. Police -Aid not received until the very end of December sometimes January depending on the county. Lease revenue is mostly the agreements for payment on the reader board sign Developer fees there is still $14,000 from Towne Lakes 6 h before year end to be receipted Interest includes monies charged and received for late developer billings/accounts receivable Assessor expenses increased, Engineering increased due to the city having two engineering firms during the transition period. City Hall/General Government is over budget due to a large increase in Property Casualty Insurance plus the purchase of the Potter Property. Police is over due to they increased their rate mid year along with additional service provided. Parks and Recreation is over budget due to some improvements that were needed and approved. 31 A.Ibertvl' 4 1 Ile Snnoll Town Uvin . Big Ci Ufel:. 2005 Council Update GENERAL FUND General Fund Revenue: 2005 2005 Actual % of Budget 12/27/2005 Budget_ Current Ad Valorem Taxes 1,461,040 1,355,908 92.8% Business Licenses & Permits 25,000 29,236 116.9% Liquor Licenses 15,000 20,335 135.6% 3.2 Liquor Licenses 250 404 161.6% Sign Permits 6,000 5,387 89.8% Building Permits 500,000 634,535 126.9% Animal Licenses 500 410 82.0% Local Government Aid - - 0.0% Police Aid 14,000 - 0.0% Fire Aid 40,000 45,651 114.1% Other State Aid Grants - 390 0.0% 'ounty Grants &Aids 10,000 11,274 112.7% har es for Services 8,000 17,953 224.4% ease Payments - City Property 1,500 5,670 378.0% dministration Fees 48,400 48,400 100.0% evelo er Fees 3% 100,000 63,697 63.7% ND/Legal Description Requests 1,500 220 14.7% itle Searches 1,500 710 . 47.3% Fire Protection Contract Charges 58,000 55,935 96.4% Park Rental Fees 2,000 2,550 127.5% Fines & Forfeits 100 550 550.0% Interest Earnings 75,000 82,159 109.5% Reserves Total Revenue $ 2,367,790 $ 2,381,373 100.6% i General Fund Expenditures 2005 2005 Actual % of Budget 12/27/2005 Budget 1100 Council 49,875 38,020 76.2% 1300 Administrator 118,790 102,264 86.1% 1400 City Clerk 179,450 135,220 75.4% 1410 Elections - 1,916 0.0% 1500 Financial Administration 93,850 74,320 79.2% 1550 ity Assessor 25,000 29,944 119.8%° 1600 'Ity mey 30,419 14,553 47.8% 1700 ',ity Engineer 40,000 112,621 ' 281.6% 1800 Economic Development 20,700 3,219 15.6% 1910 PIanning & Zoning 34,084 26,099 76.6% 1940 ICity Hall 137,425 192,454 140.0%0 2000 ire Department 312,645 210,886 . 67.5°/u 2110 olice 321,600 348,575 108.4% 2400 uilding Inspection 217,452 171,947 79.1% 2700 nimal Control 3,420 1,611 47.1% 3100 ublic Works - Streets 372,141 314,389 84.5% 3160 3treet Lighting 46,800 44,448 95.0% 3200 Recycling 39,100 37,922 97.0% 5000 ulture.& Recreation 27,250 19,773 72.6% 5100 Parks & Recreation 147,750 163,770 110.8% 9300 POW Reserves 150,000 7,980 5.3% Total 'Expenditures $ 2,367,791 $ 2,051,930 86.7% 33 • 0��"Joow� Albertville, SmaN Town Uving. 019 aty Ufa. TO: City Council FROM: Tina L. Lannes DATE: December 28, 2005 RE: Joint Powers WAC On November 30, 2005 staff conducted an audit of JP WAC fees collected and paid out for 2004-2005 Commercial Properties. On December 9, 2005 the audit was completed and the City of Albertville paid any delinquent amounts. During the transition between the retiring Administrator and the hiring of the new Administrator and Finance Director some commercial WAC monies were coded to incorrect accounts in error. The difference in what was paid and what was collected was $75,346.70. The outstanding amount was paid on December 9, 2005. Staff analyzed the amount past due and calculated due to JP on December 22, 2005 and delivered a check on the 23rd. • 35 • NORTHWEST ASSOCIATED CONSULTANTS, ANC. 4800 Olson Memorial Highway, Suite 202, Golden; Bailey, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Larry Kruse FROM: Ann Rexine / Alan Brixius DATE: December 7, 2005 RE: Albertville: Pro -Tech Marine Conditional Use Permit FILE NO: 163.06 = 05.33 BACKGROUND Pro -Tech Marine, a marine boat service and repair business, is seeking a conditional use permit to create an outdoor storage area at their location of business at 5640 MacKenzie Avenue Northeast. The site is located north of I-94 at the southern terminus of MacKenzie Avenue Northeast and consists of approximately 2.06 acres. The property is currently zoned B-3: Highway Commercial and marine boat and repair businesses are a permitted use in this district. The outside storage ordinance, Section 1000.15, Subd. B, requires a conditional use permit for outside storage of equipment, materials and inventory as a principal or accessory use for commercial and industrial uses. According -to submitted application description, Pro -Tech Marine is in need of limited exterior storage to continue their business. This request includes exterior space for marine repair and inventory storage. In addition, the applicant will also be erecting a six-foot (6') screen fence to enclose the outdoor storage area. This item was continued from the November meeting to allow the applicant to provide additional information. Revised plans were received November 21, 2005. Attached for Reference: Exhibit A: Project Narrative Exhibit B: Site Plan Exhibit C: Revised Site Plan (November 21, 2005) Exhibit D: Signage Photographs Exhibit E: City Engineers Comments Exhibit F: Fence Detail 37 ANALYSIS The applicant is seeking a conditional use permit for an outdoor storage area at their location of business. Commercial outdoor storage areas in Albertville are allowed, subject to specific zoning ordinance regulations regarding location, setbacks, screening/ landscaping, surfacing, lighting and grading. Location. The submitted application material has indicated that the enclosed outdoor storage area be located in the north side yard and east rear yard. According to Zoning Ordinance, the area to be occupied by outdoor storage cannot occur within the required front or side yard. The proposed location is compliant with Ordinance standards. Setbacks. The following are the permissible B-3 setbacks: B-3 Required Proposed Compliant Front Yard 35 feet 150 Yes Setback North Side Yard Twenty feet (20'), except not less than thirty- Setback five feet (35') when abutting an R district. 20 feet Yes East Rear Yard Twenty feet (20'), except not less than thirty- Setback five feet (35') when abutting an R district. 20 feet Yes To be compliant, the applicant has submitted a revised site plan indicating a north side yard fence setback and an east rear yard fence setback that meet Ordinance standards and define the outdoor storage area. The site plan indicates a twenty foot (20') north side yard fence setback and twenty foot (20') east rear yard fence setback for the outdoor storage gravel surface area. Screening/Landscaping. Zoning Ordinance states that the outdoor storage area must be totally fenced, fully screened and landscaped, and a landscape guarantee, as determined by the zoning administrator, be provided. Applicants have indicated that the proposed storage area will be screened by an opaque six-foot (6') fence located along the northern, southern, eastern and western extents of the storage area. This fence will be constructed of green treated, dog eared, wood panels. In the original planning report it was suggested that the periphery of the opaque fence be planted to break up the horizontal massing of the fence. Our staff recommended the following landscape treatment for the east and south fence walls: l . Landscape plan indicating clusters of three (3) coniferous trees spaced at thirty (30') foot intervals. Clusters must consist of at least two (2) coniferous species. 2. Alternative landscape plan may be submitted by the applicant with the same aforementioned objectives, and is subject to the approval of the City. The applicant has submitted a revised site plan indicating clusters of three (3) coniferous trees planted at thirty-foot (30') intervals. The proposed coniferous trees must be, at minimum, six • • • tMa • foot (61) tall - balled and burlaped Black Hills spruce - Picea glaca densata and Austrian pine Pinus strobosa. Conditional use permit is provisional upon submittal of coniferous tree specification and is subject to the approval of the City. Surfacing. As indicated by the submitted site plan, the outdoor storage area is to be surfaced in gravel. This surface must be crushed granite, pea gravel or paved to control dust. Lighting. It is currently presumed that the enclosed outdoor storage area will not be illuminated. Should exterior lighting be needed, it must be ninety (90) degree cut off, hooded light fixtures and directed so the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with Section 1000.100 of the Zoning Ordinance. Additional review will be required if lighting is planned for the outdoor storage area. Grading.. Submitted site plan does not indicate grading of the storage operation. Conditional use permit is provisional upon submittal of these grading details and subject to the approval of the City Engineer. Signage. Ordinance establishes regulations governing advertising and business signs in the city. These regulations are intended to permit an efficient, effective and aesthetic means to communicate using on and off premises signage while recognizing the need to maintain an attractive and appealing appearance in the community, including appearance along streets and property used for commercial, industrial and public development and the air space above and between such development. Off Premise Signage. According to Ordinance, no signage may be erected or temporarily placed within a street right of way, public lands, easements, or rights of way except for government signs, garage sale signs, open house signs, model home directional signs and advertising signs as .directed in Section 10-7-6. The applicant has requested a directional government sign at the intersection of CSAH 37 / 6& Street and Mackenzie Avenue as the subject business is located at the terminus cul-de-sac of Mackenzie Avenue. In the past, the City has accommodated an off premise traffic directional sign for Welcome Furniture due to their location and distance from CSAH 19. Pro -Tech Marine has similar conditions; while visible from the I-94, travel route to this commercial site is circuitous and indirect. In light of the City's flexibility to Welcome Furniture and that Pro -Tech Marine is approximately one thousand seven hundred and twenty feet (1,720') from the intersection of CSAH 37 / 6e Street and Mackenzie Avenue, our staff recommends approval of directional signage at the aforementioned intersection. On Site Signage. It has come to the City's attention that Pro -Tech Marine is in violation of the Ordinance regarding permitted business signage (Exhibit D) and must be corrected immediately. As condition of outdoor storage CUP approval, Pro -Tech Marine must comply with the following B:3 District sign ordinance standards. Violations include: • ■ Front Wall Signs 39 Currently, Pro -Tech Marine displays front wall signage in excess of fifteen (15%) of wall area. l . Not more than two signs shall be permitted on the front wall of any principal building. The total area of such two signs shall not exceed fifteen percent (15%) of the wall area. One sign may be a changeable message board (including reader boards/changeable banners) that is framed to define its perimeter. 2. Front wall signs, if illuminated, shall be shielded illumination, shielded silhouette lighting or shielded spot lighting but not any lighting where the light source itself is visible or exposed on the face or sides of the characters. 3. Signs constructed of metal and illuminated by any means required internal wiring or electrically wired accessory fixtures attached to a metal sign shall maintain a free clearance to grad a of nine feet (9'). Accessory lighting fixtures attached to a nonmetal frame sign shall maintain a clearance of nine feet (9') to ground. In the event a metal sign structure or accessory fixture herein described.. is grounded by the used of a grounding conductor run with the circuit conductors, and said structure or fixture is also grounded by being bonded to a grounding electrode at the sign site, no clearance to grade shall be mandatory. 4. Front wall signs maybe gaseous tube or may be illuminated by interior means of lighting of intensity to prevent excessive glare and shall comply with the regulations established in Section 10-7-7 of this chapter. ■ Side and Rear Wall Signs: A sign or signs shall be permitted on the east rear and/or north and south side wall of the principal building, subject to the following regulations: Currently, Pro -Tech Marine displays side and rear wall signage in excess of nine (9) square feet. 1. The total area of such rear or side wall sign or signs shall not exceed nine (9) square feet. No rear or side wall signs, other than a sign provided in subsection - A2b of this section shall make used of any word, phrase, symbol or character other than to designate delivery areas. 2.. Notwithstanding subsection A2a of this section, if the main entrance/exit to a particular used in the principal building opens on the side wall, or on a rear wall, the applicant shall be permitted to sign the side or rear wall in accordance with the front wall sign provision of subsection Al of this section. Outdoor Storage Use. The applicant has indicated that the outdoor storage space will be utilized solely for marine repair and inventory storage and have not requested winter/seasonal marine boat storage in this application. Outdoor sales display of merchandize for sale or rent is prohibited within the confines of this outdoor storage area. ACTION REQUESTED 40 The zoning ordinance establishes a standard for reviewing conditional use permits which may • include the nature of the adjoining land or buildings, the effect upon traffic into and from the premises or on any adjoining roads, and all other or further factors as the City shall deem a prerequisite of consideration in determining the effect of the use on the general welfare, public health and safety. Following a public hearing, the Planning Commission may consider one of the following actions: Conditional Use Permit 1. Approval of the CUP, based on a finding that the proposed outdoor storage is consistent with the requirements of the zoning ordinance, subject to compliance with the setback standards. I* 1 • 2. Denial of the CUP, based on a finding that the proposed outdoor storage is not consistent with the requirements of zoning ordinance. STAFF RECOMMENDATION Planning staff recommends approval, conditional upon Sign Ordinance compliance, of the CUP. The outdoor storage appears to be consistent with the City's regulations relating to such areas. This recommendation would include the following conditions: 1. Proposed Black Hills spruce - Picea glaca densata and Austrian pine - Pinus strobosa must be, at minimum, six foot (6) tall - balled and burlaped. 2. Surface of outdoor storage area must be pave or graveled surface. 3. Stacked outdoor storage must not exceed height of fence, excluding boats on trailers. Boats on trailers will be treated as one unit. 4. Fence details are subject to the approval of the City. 5. Grading plan is submitted and subject to the approval of the City Engineer. 6. Outdoor storage will be solely utilized for marine repair and inventory storage. " Outdoor sales display of merchandise for sale or rent is prohibited within the confines of this outdoor storage area. Winter/seasonal storage is prohibited. 7. Business signage is compliant with B-3 District sign ordinance standards. 8. To ensure financial security, a development contract must be signed by the applicant equal to the cost of the fence and landscaping. No outdoor storage will be permitted on the subject site until the fence and landscaping are erected. cc: Bridget Miller Mike Couri Mark Kasma Jon Sutherland Pro -Tech Marine, 5640 MacKenzie Avenue Northeast, Albertville, MN 55301 41 NORTHWEST ASSOCIATE© CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Larry Kruse, City Administrator FROM: Ann Rexine / Al Brixius DATE: December 7, 2005 RE: Albertville: Sign Permit Application — Mobil Gas Station FILE NO: 163.06 05.31 BACKGROUND The applicant, Duane Downey of Amtech Lighting, is seeking a comprehensive sign amendment to allow additional signage at the Mobil Station located at 11044 61st Street Northeast within the Mooney Addition development. According to submitted materials, the applicant is requesting two (2) front wall signs, two (2) sidewall signs, and one (1) pylon sign. The side wall and pylon signage replace existing signage. and do not increase the square footage of signage and- are permissible. The two (2) front wall signs are in addition to existing signage square footage and require an amendment to the comprehensive sign plan. The original comprehensive sign plan was approved through the Mooney Addition development in 1999. Included in this original comprehensive sign plan was the stipulation that no additional signs be permitted on the property unless approved by amending the sign plan which includes front wall signage. It is recognized that the current request for additional signage falls below B-3 District standards, but is nevertheless a deviation from the original comprehensive sign plan. According to Northwest Associated Consultant records, a sign variance was requested by the Mooney Development Corporation in October 2000 and approved by the City. The variance granted flexibility to exceed the maximum letter size for the canopy signage and square footage of the pylon signage. The sign variance approval recognized that the site was not including front wall signage in favor of the larger signs elsewhere. Generally speaking, this variance allowed the Mobil Station to install standard sized signs instead of customized signage. The original variance request was as follows: Sign Permitted by Ordinance Request by Variance Canopy 12 inch tall letters 21 inch tall letters Pylon 125 square feet 142 square feet • 43 Attached for Reference: 0 Exhibit A: Project Narrative Exhibit F: Proposed east side wall sign view Exhibit B: Existing north front wall sign Exhibit G: Existing west side wall sign Exhibit C: Proposed north front wall sign Exhibit H Existing pylon sign Exhibit D: Proposed north front wall sign Exhibit I: Proposed pylon sign view Exhibit E: Existing east side wall sign view ANALYSIS Proposed Signage According to submitted comprehensive sign amendment application and discussion with Duane Downey of Amtech Lighting, thefollowing additional signage is requested: Existing Proposed Requested Permitted Square Square Footage Compliant Footage Total Total Illuminated channel Total shall not letter sign to read "On o exceed 15 /o of North the Run." and non wall area Amendment front illuminated sign with (981 sq. feet N/A 63.3 sq. feet required wall signchangeable co to total x 15% _ read "Come Inside and 147 sq. ft.) Treat Yourself East side wall East side sign: 31.63 sq. wall sign: feet east 29.01 sq. ft. Yes. Current East side (including 12 (including and wall sign Illuminated box signs sq. ft. of 12 sq ft. of proposed on east and west East side wall existing Car existing Car square & elevation to replace two sign: 9 sq. feet Wash signage) Wash footage (2) 5' diameter (19.63 signage) exceeds B-3 West sq. feet) side wall West side wall West side wall District side wall signs. These signs will sign: 9 sq. feet sign: 31.63 sq. 29.01 sq. standards read "On the Run." feet west ft.(including but was sign (including 12 12 sq. ft. of previously sq, ft. of existing Car approved. existing Car Wash Wash signage) signage) Illuminated back light sign (5' x 30") to Pylon replace existing 5' x 125 sq. ft. 142 sq. feet 142 sq. feet Yes sign 30" panel on pylon sign. This sign will read "On the Run." 44 • North Front Wall Signage. Ordinance permits not more than two signs on the front wall of any principal building. The total area of such two signs shall not exceed fifteen percent (15%) of the wall area. One sign may be a changeable message board (including reader boards/changeable banners) that is framed to define its perimeter. Currently, the applicant does not display any front wall signage. The applicant does display front window signage above the entrance, although this is not included in the front wall signage square footage. The application materials request two north front wall signs to total 63.3 square feet which is below fifteen (15%) percent of the total wall area. These dimensions are found to be acceptable to B-3 District standards, although an amendment is required to add any additional signage according to the 'comprehensive sign plan. A variance with the original comprehensive sign plan was previously requested in October 2000 and approved by the City. The variance granted flexibility to exceed the maximum letter size for the canopy signage and square footage of the pylon signage in exchange for no other signs to be permitted on the property unless the City approves an amendment to the sign plan. East and West Side Wall Signage. Ordinance permits principal building side and rear wall signage of any_principal building not to exceed nine (9) square feet. According to the submitted materials, the applicant is seeking to replace two (2), 19.64 square foot diameter signs with two (2), 17.01 square feet signs. These existing and proposed side wall signage dimensions, while exceeding B-3 District standards, are found to be acceptable as they were previously approved and are being exchanged for smaller signage square footage. Pylon Signage. Ordinance permits pylon signage not to exceed 125 square feet and variance was granted in 2000 to exceed this square footage to 142 square feet. The proposed pylon signage replaces existing pylon signage, and there will be no change in square footage. This is found to be acceptable in accordance with the variance granted in 2000, and recognition of this latitude is noted. ACTION REQUESTED Following a public hearing, the Planning Commission and City Council may consider one of the following recommendations: 1. Approval of the sign amendment, as the maximum allowable front wall signage square footage falls below B-3 District standards. 2. Approval of the sign amendment, with the stipulation that signage square footage must be reduced elsewhere. 3. Denial of the sign amendment based on a finding that past variance has been already • granted flexibility from the original comprehensive sign plan to exceed pylon square 45 footage and canopy letter height and acceptance of additional side wall signage that exceeds B-3 District standards. • RECOMMENDATION North Front Wall Signage. An amendment to the comprehensive sign plan is requested to permit the additional front wall signage. The original comprehensive sign plan stipulated that no additional signs be permitted on the property unless approved by amending the sign plan which includes front wall signage. It is our staff opinion that the request for front wall signage is not favorable as all existing signage was approved and flexibility was granted through variance in 2000. It is recognized that the current request for additional signage falls below B-3 District standards, but is nevertheless a deviation from the original comprehensive sign plan. Our staff expresses concern that allowing an additional amendment to the comprehensive sign plan establishes precedent. East and West Side Wall Signage. The side wall signage replaces previously approved wall signage and falls below past square footage. Our staff recommends approval. Pylon Si rage. As the proposed pylon signage replaces existing signage and falls below the maximum allowable square footage granted through the variance in 2000, our staff recommends approval. CC. Bridget Miller Jon Sutherland Mark Kasma Mike Couri Amtech Lighting Duane Downey 6077 Lake Elmo Ave. North Stillwater, MN 55082 Falcon Holdings, LLC Mark Ogren 1749 South Greenly Stillwater, MN 55082 • J SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Robert Moberg, PE Project Manager DATE: November 29, 2005 RE: 2003 CSAH 19 Upgrade French Lake Curb Invoice Albertville, Minnesota SEH No. A-ALBEV0216.00 Please find enclosed an invoice from French Lake Curb Company. The invoice is in the amount of $4505.00 and is for installation of pedestrian curb ramps at seven (7) locations along CSAH 19. The locations are: . 1. Northwest corner at the entrance to the Outlet Mall; 2. Northeast corner at the entrance to the Outlet Mall; 3. South side of the I-94 freeway on -ramp; 4. North side of the I-94 freeway off -ramp; 5. Northwest corner at the 57th Street intersection; 6. Southwest corner at the 57 h Street intersection (crossing 57a' Street); and 7. Southwest corner at the 57t' Street intersection (crossing CSAH 19). Installation of the pedestrian curb ramps was done at the request of City staff and was supported by staff from Wright County. If the work had been performed by Buffalo Bituminous Inc. (the contractor for the CSAH 19 Upgrade project) as a change order to their original contract and at the unit prices identified in their contract, the cost of the work would have been $4744.70. SEH recommends payment to French Lake Curb Company for the invoice amount of $4505.00, as the work was performed at the City's request and was completed in accordance with City standards. If you have any questions, please call me at 651.490.2147. rim Enclosure . c: Tina Lannes, City Finance Director Virgil Hawkins, Wright County 47 1 •Albertville Smolt Town Uving. Big City We. TO: City Council FROM: Larry R. Kruse DATE: December 29, 2005 RE:_ Senior Center Funding BACKGROUND St. Michael Administrator Bob Derus, Hanover City Administrator Dan Buchholz and I met and discussed a joint effort to fund a senior program. As you know the center has already started this fall and our discussions have been for us to begin funding starting in January 2006. The attached formula has been identified and distributed for consideration. The funding formula takes the population and market values.of each City and generates a percent participation. The host City where the center is located would pay the first 25% of the budget and then the remainder is distributed based on the above described percentage. ADMINISTRATOR'S COMMENTS: The three administrators still need to develop a letter of understanding or agreement creating some clear understanding of everyone's expectations and how the senior program will work. For now, I would view this as a one-year agreement and ask the Council to allocated $12,000 towards the senior program in 2006. If perchance Hanover is not able to participate, I will bring back a modified agreement between St. Michel and Albertville adjusting our cost participation. ESTIMATED COST NOT TO EXCEED: $12,000. RECOMMENDATION Move to authorize staff to amend the 2006 budget to include $12,000 for a joint senior program with St. Michael and automatically make payments to the program on a quarterly basis. 49 1 • December 21, 2005 Short, Elliot and Hendrickson 18M:iIt, M Due to anticipated construction costs and the threat by the City of Otsego to stop the proposed CR 19/CR 37-interchange modifications SEH has been requested to coordinate study information with the City of Otsego staff and city council. SEH attended and presented information at a Joint Albertville Otsego Council Workshop Thursday December 15. This work was not anticipated and was not included in our scope of services. The preparation and attendance of this meeting will be invoiced separately; however the outcome of the council workshop left open the possibility of more coordination with Otsego. At this time it is unclear to us to what direction this project is headed with the new input from the City -of Otsego. Based on our meeting with you today at our office we agreed that we would help the City of Albertville draft a letter to the City of Otsego outlining Albertville's intended course of action and a request to the City of Otsego to provide comments in a timely manner. We feel at SEH that a new scope of services be developed for the coordination with the City of Otsego, this scope can be defined more clearly based on Otsego's early actions. • • 51