2005-02-22 CC Packet
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ALBERTVILLE CITY COUNCIL
AGENDA
February 22, 2005
7:00 PM
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
3. MINUTES
a. February 7, 2005 City Council Minutes (pgs. 3-10)
b.
4. CITIZEN FORUM - (10 Minute Limit)
5. CONSENT AGENDA
a. Approve payment of claims check numbers 21045-21107 (pgs. 11-18)
b. Approve the City Engineer's recommendation for 2004 Primary School Ball Fields
Grading Change Order No.2, Changer Order No.3 and Application for Payment No.
3 (FINAL) for this project. Change Order No.2 in the amount of$14,712.24 is for
installation of aglime, Change Order No.3 in the amount of $1,012.20 is for
installation of additional drain tile and riprap, and Application for Payment No.3
includes both change orders and is in the amount of $25,382.55. With this payment,
the final contract amount is $67,516.10 (pg. 19)
c. Approve the Application to Conduct Excluded Bingo for the Catholic Aid Association
St. Albert Council 147 for March 20,2005
d. Liquor License Renewal
1). Off Sale Liquor License
a). Cobom's Inc.
2). Off Sale 3.2 Malt Beverage
a). Cobom's Inc.
e. Approve the City Engineer's recommendation for partial payment of $1 ,950.00 of an
invoice from L&K Tree & Shrub, Inc. for 2004 School Pedestrian and Bike Path with
the balance to be paid once the wall has been sealed (pg. 21)
f. Approve the City Engineer's recommendation for Application for Payment No.3
(FINAL) for 2004 Primary School Ball Fields Seeding in the amount of
$7,293.60 (pg.23)
g. Approval of the Plans and Specifications for the Phase 2 Expansion of the WWTF and
Authorizize S.E.H. to Bid the Project for Construction 2005 (pg. 25)
h. Authorize Finance Director to Close Funds recommended by Auditors (pg. 27)
1. Adopt Resolution No. 2005-11 entitled Resolution Closing Certain Funds (pg 29)
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6. ACTION ON PULLED CONSENT ITEMS
7. DEPARTMENT BUSINESS
a. Planning and Zoning
None
b. Engineering
1). Update on CSAH 37 Trail (Oral report)
2).
c. Legal
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2)
d. Administration
1) Written Report (pg. 31)
2) Personnel Harassment Policy (pgs. 33-38)
8. OTHER BUSINESS, MINUTES AND MATERIALS
a. January 31, 2005 Joint meeting City of Albertville, City of St. Michael and STMA
School Board (pgs. 39-40)
b.
9. CORRESPONDENCE
a. Correspondence from Robert Moberg, S.E.H. to Duane Rolstad ofRolstad
Construction, Inc. regarding Default of Construction Contract for 2002 Frontage
Avenue Improvements (pgs. 41-42)
b. Correspondence from Bob Busch of MnDOT dated February 11, 2005 regarding the
City's Application for Federal Transportation Program funding reconstruction
ofI-94 (pg. 43)
c.
10. ADJOURNMENT
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City of Albertville
City Council Minutes
February 7,2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning and
John Vetsch, City Attorney Mike Couri, City Engineer Pete Carlson, City Planner Al Brixius, City
Administrator Larry Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
Agenda with the following amendments. Motion carried unanimously.
Added Items:
Public Works - Abandoned vehicles
MINUTES
MOTION BY Council member Fay, seconded by Council member Klecker to approve the January
18,2005 regular City Council minutes and February 1,2005 City Council Workshop Minutes as
presented. Motion carried unanimously.
CITIZEN FORUM
District 4 Wright County Commissioner Elmer Eichelberg approached the Council just to let them
know that he is the representative for Albertville and was available to answer questions or concerns.
Mayor Peterson asked Commissioner Eichelberg ifhe was aware of the article in the Monticello
Times, County left in limbo over state road funding. The January 5th Transportation Committee
Minutes had verbiage added to the minutes to clearly reflect that no County dollars are being sought
for project, adding that the time to have the 1-94 Interchange put in should have been before the
mall was built, not after.
Commissioner Eichelberg stated that he had not seen the article, but would like to contact the
committee that wanted the verbiage added to the minutes.
Council asked about the County seeking bond financing to fund road improvements related to
growth. Commissioner Eichelberg stated that is a possibility, however the County favors a pay as
you go philosophy. The Transportation Committee is always open to listen to you.
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City Administrator Kruse wanted to compliment the County for promoting collaboration and .
cooperation in the technology area. Kruse stated the County is promoting sharing information at no
charge, and in turn, City would do like wise creating an open system.
CONSENT AGENDA
MOTION BY Council member Vetsch, seconded by Council member Berning to approve the
consent agenda pulling item c. Motion carried unanimously.
1. Approve payment of claims check numbers 020980 - 021031
2. 2005 Local Board of Review and Equalization meeting date set for 6:30 p.m., Tuesday May
3,2005
3. Set Thursday, February 10th and 23rd at 6:30 p.m. for Council workshops to review City Hall
design and layout
4. Adopt Resolution No. 2005-08 entitled Resolution Acknowledging the I 50th Anniversary of
the Founding of Wright County
5. Approve City Engineer's Recommendation to Accept Application for Payment No.1
(FINAL) to Century Fence Company in the amount of $7,780.00
6. Adopt Resolution No. 2005-09 entitled A Resolution Requesting Federal Transportation
Funding for Interstate 94 Access and Safety Improvements at CSAH 19 and CSAH 37 in the
City of Albertville
7. Approve the Engineer's recommendation for Change Order Summary for Public Works
Facility
8. Approve amending the City Personnel Policy allowing the City Administrator to extend .
probationary periods with the opportunity to an employee who disagrees to appeal to the
Personnel Committee, effective immediately
9. Accept the Personnel Minutes dated January 26,2005
ACTION ON PULLED CONSENT ITEMS
SET THURSDAY, FEBRUARY 10TH AND 23RD AT 6:30 P.M. FOR COUNCIL WORKSHOPS TO REVIEW
CITY HALL DESIGN AND LAYOUT
MOTION BY Council member Vetsch, seconded by Council member Berning to set the
Workshop to Review City Hall Design and Layout for Wednesday, March 2,2005 at 6:30 p.m. at
City Hall.
YMCA UPDATE - GREG VOSS AND ANITA LANCELLO
Greg Voss addressed the Council stating that the YMCA was meeting with the other cities. Our
founders Committee has begun to meet. We want to thank Albertville for your support for the
YMCA to locate in your City. The YMCA believes this is the perfect project to bring the
communities together.
Anita Lancello stated that the YMCA is doing a Feasibility Study to get an idea of what kind of
financial support we will have from the community. The YMCA is anxious to identify what this
YMCA will have for amenities such as a swimming pool, walking/running track, fitness area, and
meeting/conference rooms.
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Mayor and Council asked why they haven't met with St. Michael yet and voiced concerns that St.
Michael may be reconsidering their support for the YMCA. Lancello commented that with the
election change in City Council, they are trying to be patient to let the new council members
understand all the issues. Ms. Lancello stated that they have met with St. Michael informally for
about 45-minutes to discuss the YMCA. We have another meeting set up with St. Michael later this
month and they are hopeful to get further direction and clarification.
DEPARTMENT BUSINESS
PUBLIC WORKS
Public Works Supervisor Guimont addressed the Council to ask for approval to purchase the Miller
251 Welder.
MOTION BY Council member Klecker, seconded by Council member Fay to approve the
purchase of the Miller 251 Welder. Motion carried unanimously.
ABANDONED VEIDCLES
Council member Vetsch stated that at the Public Works Committee meeting it was brought up about
abandoned vehicles. It was brought to Council member Vetsch's attention that the Building Official
takes care of these zoning issues. Vetsch would like the PW Supervisor to address these concerns
with abandoned cars, junk and weeds.
City Administrator Kruse would have staff get a procedure in place for spring 2005.
Council would like to heighten awareness of trailers parked in the street and silt fences. The
Council mentioned there is a number of trailers parked on the streets and questioned why there are
still silt fences up for extended periods of time after projects are complete.
City Administrator Kruse stated he would look into the silt fence concerns and report back at the
next meeting.
PLANNING AND ZONING
None.
ENGINEERING
70TH STREET CORRIDOR - CONSTRUCTION COST OPTIONS
City Engineer Carlson stated that at the request of City staff, I have developed construction cost
estimates for installation of a paved roadway on 70th Street between CSAH 19 and MacIver
A venue. Construction cost estimates was prepared for four options.
Option 1 - Construction of a Two-Lane Rural Roadway on the Existing Gravel Road
Width ofthe bituminous surface would be 36 feet, allowing for two 12-foot travel lanes with 6-
foot paved shoulders. A 2-foot gravel shoulder would also be installed on both sides. Typical
section would be 4 inches of bituminous on 4 inches of Class 5. Without knowing the thickness
of the existing gravel surface, it is estimated an additional 4 inches of Class 5 would be
adequate to provide the desired strength for a 7-ton roadway. It is assumed the existing roadbed
is wide enough to support a 36-foot wide surface.
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Option 2 - Construction of a to-ton Two-Lane Rural Roadway .
Width of bituminous would be 44 feet, allowing for two 12- foot travel lanes with 10- foot paved
shoulders. Typical section would be 6 inches of bituminous on 12 inches of Class 5 on 18
inches of Class 3. To build this section, the existing road core would be removed.
Option 3 - Construction of a Two-Lane Urban Roadway with Curb and Gutter to City
Standards for a City Street
Street width would be 36 feet from curb face to curb face. Typical section would be 5.5 inches
of bituminous on 8 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed
throughout the corridor.
Option 4 - Construction of a Two-Lane Urban Roadway to County Standards
Street width would be 44 feet from curb face to curb face. Typical section would be 6 inches of
bituminous on 12 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed
throughout the corridor.
Estimated construction cost for the four options is summarized below.
Option
1
2
3
4
(I) Includes 10% construction contingency.
Estimated Cost(l)
$422,000
$1,114,000
$1,336,000
$1,471,000
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Council asked why the City of Albertville should put all the money into upgrading 70th Street NE.
Council suggested staff contact the City of Otsego and find out what their expectations are.
City Administrator Kruse shared with the Council that Otsego has completed MacIver Avenue and
they expect Albertville to complete 70th Street. CPDC representing Towne Lakes committed to an
amount of$146,000 and Hunter's Pass would commit to a similar amount.
City Engineer Carlson stated that S.E.H. is working on an analysis. It should be completed for
Council's review.
Council recommended pursuing Option 1 - Construction of a Two-Lane Rural Roadway on the
Existing Gravel Road and to authorize staff to meet with Otsego staff to work out the details.
City Administrator Kruse stated Towne Lakes is also very interested in seeing County Road 19
upgraded to the north City limit line. City Engineer Carlson stated there was a report with cost and
layout for CR 19, and staff is looking for direction from the council if they want to proceed.
LEGAL
None.
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. FINANCE
4TH QUARTER BUDGET UPDATE
Finance Director Lannes stated this report is an un-audited 2004 General Fund summary of
revenues and expenditures through December 31, 2004. Revenues and Expenditures should be at
approximately 100%. The City of Albertville is currently at 97.8% of its annual budgeted revenue
for the General Fund. The City of Albertville is currently at 86% of its annual budgeted expenses in
the General Fund.
ADMINISTRATION
BONESTROO, ROSENE, ANDERLIC & ASSOCIATES, INC. ARCHITECTURAL CONTRACT
City Administrator Kruse stated that the Contract was included for the Council's review.
Council was a little concerned with the numbers in the contract.
City Administrator Kruse stated this document is written from an Architect's viewpoint, not from
the City's. City Attorney Couri said he reviewed the contract and would like to point out some
areas to address when they meet on March 2, 2005.
Article 2.
Article 3.22 Project Representation Beyond Basic Services
. Article 3.3.1 Contingent Additional Services
Article 3.3.3 Preparing Drawings, Specifications and other documentation and supporting
data, evaluating Contractor's proposals, and providing other services in connection
with Change Orders and Construction Change Directives.
Article 3.4.1 Optional Additional Services
Article 3.4.3 Providing planning surveys, site evaluations or comparative studies of
prospective sites.
Article 4.1 Owner's Responsibilities
Article 5.2.1 Responsibility for Construction Cost
Article 6.2 Use of Architect's Instruments of Service
Article 7.3 Claims for consequential Damages
Article 9.3 Miscellaneous Provisions
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Article 9.6
The Agreement represents the entire and integrated agreement between the
Owner and the Architect and supersedes all prior negotiations, representations or
agreements, either written or oral.
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Article 11.2.1 Basic Compensation
Article 11.3.3 Compensation for Additional Services
Article 11.5.1 Additional Provisions
Article 12.1.2.3 Scope of Architect's Services
Article 12.3.3 So that any claims of the Owner may be intelligently addressed by the
Architect, the Owner agrees to make no claim for professional negligence against the
Architect unless the Owner has first provided the Architect a written certification
signed by an independent professional licensed in Minnesota and currently practicing
in the same discipline.
Article 12.4.2 Objections to Invoices
Article 12.5 Omissions by Architect
Article 12.6.1 Insurance
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City Attorney Couri would like to work with the City Administrator to negotiate the Articles he
pointed out above.
Council tabled the contract until the February 22,2005 meeting.
2005 CAPITAL IMPROVEMENT PLAN
City Administrator Kruse included an updated draft of the Capital Improvement Plan. Last year the
Council reviewed a similar document and was not comfortable adopting it. City Administrator
Kruse stated the CIP could be a method to finance the new City Hall in lieu of the Lease Purchase
through the EDA. Council would like to see additional information on the affects of the CIP on the
City's long-term debt especially as it pertains to the 1-94 ramp project.
WRITTEN REpORT
City Engineer RFP
City Administrator Kruse stated that in January of 2005 the City Council began a request for
qualifications process for an Engineering firm to serve as 'City Engineer' for the City of Albertville.
At the January 20, 2005 City Council meeting the Council adopted a transition plan whereby S.E.H.
will complete the majority of current projects, of which some will carry over into 2006.
City Administrator Kruse reviewed some another option and this is for the City to hire a staff
engineer and possibly a staff project inspector. Kruse presented a draft budget and other information
supporting this option. For example the City of St. Michael has its own inspector and the City is .
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able to recover almost 100% of the cost from developers and still have some staff time available for
City projects. The Developers are happy because they are not paying as much as they would with a
consulting engineering inspector, and possibly some of this savings can be passed onto the ultimate
homeowner in lower cost lots. It has been often thought that after five to eight years, the workload
at City Hall will decline due to build-out of the City. However, I believe there will be a transition
from new construction to maintenance and reconstruction.
Council asked how does the City handle laying-off an engineer should the workload not support one
in five or more years. City Administrator Kruse suggested that this could be a contract employee
and that eventuality could be handled with a severance agreement. Kruse asked the City Council to
consider this option in tandum with the Request for Qualification's for a consulting engineer.
The council reviewed the list of engineering firms and asked how staff came up with the list.
City Administrator submitted a list of potential firms to invite and the Council could add or delete
firms from the list.
Council member Fay said he would like to know how many employees each firm has and other
information before selecting candidates. City Administrator Kruse replied that he has structured the
process in two phases. First the firms will submit a written response to our request and then the
based on that information the Council can narrow the list for interviews.
Council questioned whether to interview S.E.H. as they are the current City Engineering firm.
Council recommended excluding Howard R.Green as they are the current engineering firm for Joint
Powers Water Board.
MOTION BY Council member Berning, seconded by Council member Klecker to proceed with
getting the written RFPs from the engineering firms form the proposed list from the City
Administrator Kruse excluding Howard R. Green, S.E.H., and WSB & Associates Inc. Council
members Berning, Klecker, Fay and Vetsch voted aye. Mayor Peterson voted nay to excluding
S.E.H. Motion carried.
LIQUORlBEER IN THE BUILDING DEPARTMENT BUILDING
City Administrator Kruse informed the Council it was recently; brought to his attention that liquor
was delivered and stored openly in the building. I would appreciate if the Council would give me
direction on this matter as we have liquor present in the building and young groups utilize the
building in the evenings.
Council member Vetsch would bring it to the Lions Club members' attention to lock it up
immediately after the meetings.
ADJOURNMENT
MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn at
9:00 p.m. Motion carried unanimously.
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CITY OF ALBERTVILLE
*Check Detail Register@)
02117105 1 :31 P
Page
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February 2005
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 021045 2/22/2005 ACTION FASTENING,INC
E 101-43100-215 Shop Supplies $29.50 38232
Total ACTION FASTENING,INC $29.50
Paid Chk# 021046 2/22/2005 ARAMARK UNIFORM SERVICES
E 101-45100-417 Uniform Rentals $19.73 629-5639404
E 601-49450-417 Uniform Rentals $13.18 629-5639404
E 101-43100-417 Uniform Rentals . $19.77 629-5639404
E 602-49400-417 Uniform Rentals $13.18 629-5639404
E 101-43100-417 Uniform Rentals $17.04 629-5639405
Total ARAMARK UNIFORM SERVICES $82.90
Paid Chk# 021047 2/22/2005 BOURESSA, STEVE
E 101-43100-215 Shop Supplies
Total BOURESSA,STEVE
Paid Chk# 021048 2/22/2005 CARQUEST
E 101-43100-215 Shop Supplies
E 101-43100-404 RepairlMaint-
E 101-43100-215 Shop Supplies
E 101-43100-404 RepairlMaint-
E 101-43100-404 RepairlMaint-
E 101-43100-404 RepairlMaint-
E 101-43100-215 Shop Supplies
E 101-43100-404 RepairlMaint-
E 101-43100-404 RepairlMaint-
E 101-45100-404 RepairlMaint-
Total CARQUEST
Paid Chk# 021049 2/22/2005 CENTER POINT ENERGY
E 101-41940-383 Gas Utilities
E 101-42400-383 Gas Utilities
E 101-45100-383 Gas Utilities
E 101-42000-383 Gas Utilities
E 601-49450-383 Gas Utilities
Total CENTER POINT ENERGY
Paid Chk# 021050 2/22/2005 COURI & MACARTHUR
E 101-41610-304 Legal Fees
E 473-49000-304 Legal Fees
E 101-41600-304 Legal Fees
E 101-41610-304 Legal Fees
E 468-49000-304 Legal Fees
E 465-49000-304 Legal Fees
E 101-41600-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41600-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41610-304 Legal Fees
E 473-49000-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41600-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41610-304 Legal Fees
E 101-41610-304 Legal Fees
product tap bolt
Uniform Serv - Parks Oept
Uniform Serv - Sewage Oept.
Uniform Serv - PW Oept.
Uniform Serv - Water Oept
Uniform Serv - PW Oept.
$12.00 012105
$12.00
shil HO VSR drill, repair cord
$17.76 0268139
$31.90 0268297
$78.76 0268312
$45.10 0268359
$37.36 0268361
$19.62 0268365
$89.41 0268366
$322.60 0268398
$34.84 0269220
$79.39 0269301
$756.74
THTL CT 1558 Punch
CQ Trac Hyd fluid
ATD 1420
oil dry, traclhyd fld
98 Chevy Truck fuel filter/wor
Mega Crimp Fittings
V8T7917
fuel pump, fuel line, oil
Pwr Strg fluid, crimp fitting,
Fuel Pump
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$245.55 50100005490 5975 Main Ave
$654.46 50100005760 5954 Main Ave
$307.55 50100064000 5801 Lander
$960.46 50100152210 11350 57th St
$1,390.17 501001906706440 Maciver
$3,558.19
$30.00
$30.00
$6,731.25
$120.00
$60.00
$30.00
$93.75
$60.00
$397.50
$31.25
$743.75
$30.00
$180.00
$218.75
$452.50
$2,822.50
$92.50
$60.00
$120.00
Albertville Crossings 3
Prairie Run - Gold Key
ordinances, Council Meetings,
Towne Lakes 3
I 94 Ramps
Hwy 37 & 19 Improvement
Wtr
Karston Cove 3
Potter
Cedar Creek South 7th
Edina Development Default
Prairie Run Improvements
Shoppes @ Prairie Run
Swr
Albert Villas 6
Pilot Litigation
Mooney's 2nd Addition
Joint Powers CUP
Philip Morris
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CITY OF ALBERTVILLE
*Check Detail Register@)
February 2005
Check Amt Invoice Comment
Total COURI & MACARTHUR $12,303.75
Paid Chk# 021051 2/22/2005 CROW RIVER FARM EQUIPMENT
E 601-49450-404 Repair/Maint - $328.17 109598
Total CROW RIVER FARM EQUIPMENT $328.17
Paid Chk# 021052 2/22/2005 DAVIES WATER EQUIPMENT CO.
E 602-49400-250 Meters for Resale $105.89 3274994
E 602-49400-250 Meters for Resale $1,810.50 3275194
E 602-49400-250 Meters for Resale $3,621.00 3275618
Total DAVIES WATER EQUIPMENT CO. $5,537.39
Paid Chk# 021053 2/22/2005 DAVIS, JEFF
E 101-42000-230 Medical Supplies $159.51
Total DAVIS, JEFF $159.51
Paid Chk# 021054 2/22/2005 DENNIS FEHN GRAVEL & EXCAVATIN
E 476-49000-300 Professional Srvs (GENERAL) $25,382.55
E 101-43100-221 Ice Removal $122.50 15417
E 101-43100-221 Ice Removal $70.00 15615
Total DENNIS FEHN GRAVEL & EXCAVATIN $25,575.05
Paid Chk# 021055 2/22/2005 DJ'S TOTAL HOME CARE CENTER
E 101-42000-200 Office Supplies (GENERAL) $3.56 886906
E 101-43100-215 Shop Supplies $34.57 889444
E 101-41940-405 Repair/Maint - Buildings $32.44 891189
E 101-43100-215 Shop Supplies $36.39 891260
E 602-49400-445 C/O - Tools $425.99 891280
E 602-49400-445 C/O - Tools ($53.25) 891421
E 101-42000-404 Repair/Maint- $121.44 891913
E 101,42000-404 Repair/Maint - $14.96 891918
E 101-41940-405 Repair/Maint - Buildings $17.03 891930
E 601-49450-404 RepairlMaint - $53.97 893415
E 101-42400-200 Office Supplies (GENERAL) $94.07 893707
E 466-49000-570 Office Equip and Furnishings $14.12 894840
E 601-49450-404 RepairlMaint - $27.00 894847
E 601-49450-404 Repair/Maint - $6.39 894899
E 601-49450-404 Repair/Maint - $30.33 895202
E 466-49000-570 Office Equip and Furnishings $7.55 895381
E 466-49000-570 Office Equip and Furnishings $5.52 895606
E 466-49000-560 Furniture and Fixtures $117.83 895654
E 101-43100-215 Shop Supplies $31.37 896982
E 466-49000-570 Office Equip and Furnishings $7.22 896997
Total DJ'S TOTAL HOME CARE CENTER $1,028.50
Paid Chk# 021056 2/22/2005 DON'S AUTO & REPAIR
E 101-42400-446 C/O - Vehicles
E 101-43100-212 Motor Fuels
Total DON'S AUTO & REPAIR
Paid Chk# 021057 2/22/2005 EARL F. ANDERSON, INC.
E 101-43100-226 Sign Repair Materials
Total EARL F. ANDERSON, INC.
Paid Chk# 021058 2/22/2005 EDP OF WRIGHT COUNTY
E 101-41100-433 Dues and Subscriptions $1,498.00
Total EDP OF WRIGHT COUNTY $1,498.00
Paid Chk# 021059 2/22/2005 EGGEN'S DIRECT SERVICE, INC.
$279.62 27869
$49.90 3081
$329.52
$48.35 0064213-IN
$48.35
72 ft tube, 20 ft tube, 20 ft
turbine pro
lock screws & gel caps
lock screws & gel caps
medical supplies
04 Pmt # 3 Primary school ball
haul salt
haul salt
hanger picture
flashlite, battry, tape, ice m
bulbs, mailbox rural
wheel grind, vocoilemn satlk,
drill recipkit
refund drill recipkit sale pri
v belt, bulb, shovels, etc
air chuck, bulb
bags
coupls, battery. hose. adapter
twls, tissue, piranhablade
bushings, blade
tee, bushings, drill bit, galv
pipe galv
bulbs
mshrm nail drY
bushings
shelf, hangen hooks, tool mou
bags. bulbs
hanger storage
Tires, valve stem
fuel
6" Street sign plates
2005 annual dues
02/17/0.:
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CITY OF ALBERTVILLE
*Check Detail Register@)
02/17/05 1 :31 P
Page
Check Amt Invoice Comment
E 101-42400-212 Motor Fuels $50.99 95128 Fuel
E 101-43100-212 Motor Fuels $16.89 95130 Fuel
E 101-45100-212 Motor Fuels $33.31 95131 Fuel
E 101-43100-212 Motor Fuels $43.25 95133 Fuel
E 601-49450-212 Motor Fuels $35.00 95134 Fuel
E 101-43100-212 Motor Fuels $32.73 95143 Fuel
E 101-43100-212 Motor Fuels $44.00 95145 Fuel
E 602-49400-212 Motor Fuels $70.00 95150 Fuel
E 101-43100-212 Motor Fuels $30.87 95153 Fuel
E 101-42400-212 Motor Fuels $7.00 95155 Fuel
E 601-49450-121 PERA $47.00 95166 Fuel
E 101-43100-212 Motor Fuels $18.67 95169 Fuel
E 101-42400-212 Motor Fuels $49.86 95171 Fuel
E 101-42400-212 Motor Fuels $7.00 95281 Fuel
E 101-45100-212 Motor Fuels $43.17 95291 Fuel
E 101-43100-212 Motor Fuels $4.32 95297 Fuel
E 101-43100-212 Motor Fuels $20.60 95306 Fuel
Total EGGEN'S DIRECT SERVICE, INC. $554.66
Paid Chk# 021060 2/22/2005 FUTRELL FIRE CONSULT & DESIGN
E 101-41000-300 Professional Srvs (GENERAL) $230.00 17928
Total FUTRELL FIRE CONSULT & DESIGN $230.00
Paid Chk# 021061 2/22/2005 GONSIOR, PAUL
E 101-42000-200 Office Supplies (GENERAL)
Total GONSIOR, PAUL
GOPHER STATE ONE-CALL
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Paid Chk# 021062 2/22/2005
E 602-49400-209 Locates
E 601-49450-209 Locates
Total GOPHER STATE ONE-CALL
Paid Chk# 021063 2/22/2005 GOULD BROTHERS
E 101-45100-404 Repair/Maint-
E 101-45100-404 Repair/Maint-
E 601-49450-404 Repair/Maint-
Total GOULD BROTHERS
Paid Chk# 021064 2/22/2005 HEALTH PARTNERS
E 101-41300-133 Employer Paid Dental
E 101-43100-130 Employer Paid Ins
E 101-42400-130 Employer Paid Ins
G 101-21706 Group Insurance Payable
E 101-41500-131 Employer Paid Health
E 101-45100-130 Employer Paid Ins
E 101-41500-131 Employer Paid Health
E 602-49400-130 Employer Paid Ins
E 601-49450-130 Employer Paid Ins
Total HEALTH PARTNERS
Paid Chk# 021065 2/22/2005 HENRY & ASSOCIATES
E 602-49400-250 Meters for Resale
Total HENRY & ASSOCIATES
Paid Chk# 021066 2/22/2005 HOGLUND BUS COMPANY
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
February 2005
$103.88
$103.88
$200.07 5010128
$200.08 5010128
$400.15
Albertville Orthodontics
frames
Locates - Water Dept
Locates - Sewer Dept
$218.03 CTCb173940 98 Chevy truck door glass
$239.18 CTCb174021 98 Chevy truck Window regulato
$510.96 CVCS173891 2000 GMC inspection, sensors r
$968.17
$30.80
$1,295.32
$1,361.52
$1,716.45
$927.16
$577.26
$417.21
$629.71
$577.26
$7,532.69
$1,384.82 8980
$1,384.82
$43.74 455903
$11.73 456053
($29.29) 456089
Emp Health/Dental Ins
Emp Health/Dental Ins
Emp Health/Dental Ins
Emp Health/Dental Ins Emp Port
Emp Health/Dental Ins
Emp Health/Dental Ins
Emp Health/Dental Ins
Emp Health/Dental Ins
Emp Health/Dental Ins
meter connections
supples
supples
supples, reimb restocking char
13
CITY OF ALBERTVILLE
*Check Detail Register@)
February 2005
Check Amt Invoice Comment
Total HOGLUND BUS COMPANY $26.18
Paid Chk# 021067 2/22/2005 1-94 WEST CHAMBER OF COMMERCE
E 101-41300-208 Training and Instruction $15.00
E 101-41100-433 Dues and Subscriptions $30.00
Total 1-94 WEST CHAMBER OF COMMERCE $45.00
Paid Chk# 021068 2/22/2005 JOINT POWERS BOARD
R 602-00000-37105 Water Sales - JPB
R 602-00000-37130 Safe Water Test Fees
R 602-00000-37171 WAC - JPB
R 602-00000-37105 Water Sales - JPB
R 602-00000-37165 Water Penalty - JP
R 602-00000-37105 Water Sales - JPB
R 602-00000-37105 Water Sales - JPB
Total JOINT POWERS BOARD
Paid Chk# 021069 2/22/2005 L & K TREE SHRUB INC
E 476-49000-300 Professional Srvs (GENERAL) $1,950.00
Total L & K TREE SHRUB INC $1,950.00
Paid Chk# 021070 2/22/2005 LARSON ALLEN WEISHAIR & CO
E 101-42000-301 Auditing and Acct'g Services $125.00 793881
Total LARSON ALLEN WEISHAIR & CO $125.00
Paid Chk# 021071 2/22/2005 LARSON PUBLICATIONS
E 101-42000-340 Advertising
Total LARSON PUBLICATIONS
2/22/2005 M M HOMES
Landscaping Escrow
Landscaping Escrow
Total M M HOMES
Paid Chk# 021073 2/22/2005 MCCORMICK, KRISTI
E 101-43100-215 Shop Supplies
Total MCCORMICK, KRISTI
Paid Chk# 021074 2/22/2005 MENARDS
E 466-49000-560 Furniture and Fixtures
E 466-49000-570 Office Equip and Furnishings
Total MENARDS
$758.01
$1,227.62
$8,866.00
$49,755.78
$641.90
$2,773.24
$21.00
$64,043.55
State of the Cities Program L
State of the Cities Program D
JP DIST II LOW
JP FED WTR TEST
JPB WAC
JPB DIST
JP DIST PEN
JP DIST COMBO
JPB ACCESS
04 School Pad trail
prepare 2004 forms 1099, 1096
$192.27 06554925-00 heating 2X7
$192.27
Paid Chk# 021072
G 101-22800
G 101-22800
$3,000.00
$3,000.00
$6,000.00
$38.49
$38.49
$226.55 2479
$38.69 2947
$265.24
Paid Chk# 021075 2/22/2005 METRO FIRE
E 101-42000-310 Other Professional Services
E 101-42000-310 Other Professional Services
E 101-42000-310 Other Professional Services
Total METRO FIRE
Paid Chk# 021076 2/22/2005 MILLER, BRIDGET
E 101-41400-331 Travel Expenses
E 101-41400-200 Office Supplies (GENERAL)
Total MILLER, BRIDGET
Paid Chk# 021077 2/22/2005 MINNESOTA PCA
E 601-49450-208 Training and Instruction
Total MINNESOTA PCA
Paid Chk# 021078 2/22/2005 MINNESOTA COpy SYSTEMS
$252.93 19677
$175.38 19678
$7.96 19817
$436.27
$11.25
$5.32
$16.57
$270.00
$270.00
reimb escrow 5088 Kahl
reimb escrow 5027 Kahler
reim. Mail box
support braces, cabint, compou
utility hook, hanger, anchors
Face Sheild, Kits, Helmet, Sti
Face Sheild, Kits, Helmet, Sti
reflective
Mileage
Coffee Carafe CH
annual conferenc
02/17/0.:
.
.
14
.
CITY OF ALBERTVILLE
*Check Detail Register@)
02/17/05 1 :31 P
Page
February 2005
.
Check Amt Invoice
E 101-41400-413 Office Equipment Rental $39.27 133764
Total MINNESOTA COPY SYSTEMS $39.27
Paid Chk# 021079 2/22/2005 MINNESOTA NATIVE LANDSCAPES
E 476-49000-300 Professional Srvs (GENERAL) $7,293.60
Total MINNESOTA NATIVE LANDSCAPES $7,293.60
Paid Chk# 021080 2/22/2005 MINNESOTA RURAL WATER ASSOCIAT
E 602-49400-433 Dues and Subscriptions $195.00
Total MINNESOTA RURAL WATER ASSOCIAT $195.00
Paid Chk# 021081 2/22/2005 MONTICELLO ANIMAL CONTROL
E 101-42700-309 Animal Control Contract $40.00 509
Total MONTICELLO ANIMAL CONTROL $40.00
Paid Chk# 021082 2/22/2005 N. A. C.
E 101-41910-306 Planning Fees
E 101-41910-306 Planning Fees
E 101-41910-306 Planning Fees
E 101-41915-306 Planning Fees
E 101-41915-306 Planning Fees
E 101-41915-306 Planning Fees
E 101-41910-306 Planning Fees
E 101-41915-306 Planning Fees
E 101-41915-306 Planning Fees
E 101-41910-306 Planning Fees
$261.80 14087
$56.10 14087
$213.50 14087
$33.00 14088
$44.00 14088
$44.00 14088
$190.31 14088
$193.60 14088
$206.00 14088
$500.00 14089
Total N. A. C. $1,742.31
Paid Chk# 021083 2/22/2005 NATIONAL ASSOCIATION OF CITIES
E 101-41400-433 Dues and Subscriptions $185.00
Total NATIONAL ASSOCIATION OF CITIES $185.00
Paid Chk# 021084 2/22/2005 NORTH CENTRAL PARTS & SERVICE
E 101-43100-404 Repair/Maint - $53.94 NC 100013
Total NORTH CENTRAL PARTS & SERVICE $53.94
Paid Chk# 021085 2/22/2005 NORTH MEMORIAL EMS EDUCATION
E 101-42000-208 Training and Instruction $250.00 2669
Total NORTH MEMORIAL EMS EDUCATION $250.00
Paid Chk# 021086 2/22/2005 NORTHERN SAFETY CO.,INC.
E 101-43100-215 Shop Supplies $126.48 3626314
Total NORTHERN SAFETY CO., INC. $126.48
Paid Chk# 021087 2/22/2005 OFFICE MAX
E 101-41400-200 Office Supplies (GENERAL) $114.18 038983
E 101-41400-200 Office Supplies (GENERAL) $5.41 611754
Total OFFICE MAX $119.59
Paid Chk# 021088 2/22/2005 OXYGEN SERVICE COMPANY
E 101-43100-582 C/O - Misc. Equipment $2,071.91 401966
E 101-43100-215 Shop Supplies $53.68 48736
Total OXYGEN SERVICE COMPANY $2,125.59
Paid Chk# 021089 2/2212005 PATS 66
E 101-43100-212 Motor Fuels
E 101-43100-212 Motor Fuels
E 101-43100-212 Motor Fuels
E 101-43100-212 Motor Fuels
.
$52.00 1363
$5.94 16323
$35.55 16332
$5.05 16346
Comment
Maintenance contract
Pmt # 3 (final)
Annual Membership
Animal Control Service
Ordinance/Codification
Banner Signs
communications, copies, parkin
o Michael B's
MN Light & Fireplace Sign Revi
OuUet Mall Fence/sheds
OJ's Sign Review
Albertville Orthodontics
Finn Daniels Rapid Oil Change
staff & council meeting
annual dues
snowcatcher, hinge pin
EMT Refresher
winter liner, hard hat, ear mu
ink, in pad, fax cart.
pens
chemicals (cylinders)
acetylene
fuel
fuel
fuel
fuel
15
CITY OF ALBERTVILLE
*Check Detail Register@)
Total PArS 66
Paid Chk# 021090 2/22/2005 PINNACLE PRINTING, INC.
E 101-41100-200 Office Supplies (GENERAL)
E 101-41100-200 Office Supplies (GENERAL)
Total PINNACLE PRINTING, INC.
Paid Chk# 021091 2/22/2005 PIPELINE SUPPLY,INC.
E 601-49450-404 Repair/Maint-
Total PIPELINE SUPPLY, INC.
Paid Chk# 021092 2/22/2005 PITNEY BOWES
E 101-41400-413 Office Equipment Rental
Total PITNEY BOWES
Paid Chk# 021093 2/22/2005 PLAISTED COMPANIES
E 101-43100-221 Ice Removal $465.44 6343
E 101-43100-221 Ice Removal $2.99 6499
Total PLAISTED COMPANIES $468.43
Paid Chk# 021094 2/22/2005 RC GRADING & EXCAVATING INC
E 602-49400-407 RIM - Water Mains $1,409.67 2563
Total RC GRADING & EXCAVATING INC $1,409.67
Paid Chk# 021095 2/22/2005 RED'S PORTABLE TOILETS
E 101-45100-415 Other Equipment Rentals
Total RED'S PORTABLE TOILETS
Paid Chk# 021096 2/22/2005 SAFETY TRAIN
E 101-43100-433 Dues and Subscriptions
Total SAFETY TRAIN
Paid Chk# 021097 2/22/2005 SPRINT -IL
E 101-41940-321 Telephone
Total SPRINT - IL
Paid Chk# 021098 2/22/2005 STAR TRIBUNE
E 101-41400-200 Office Supplies (GENERAL)
Total STAR TRIBUNE
Paid Chk# 021099 2/22/2005 TCI TIRE CENTERS #279
E 101-43100-404 Repair/Maint-
Total TCI TIRE CENTERS #279
Paid Chk# 021100 2/22/2005 TINKLENBERG GROUP
E 468-49000-300 Professional Srvs (GENERAL)
Total TINKLENBERG GROUP
Paid Chk# 021101 2/22/2005 TRI STATE SURPLUS CO.
E 101-42000-521 C/O - Fire Hall
Total TRI STATE SURPLUS CO.
Paid Chk# 021102 2/22/2005 WASTE MANAGEMENT
E 101-41940-384 Refuse/Garbage Disposal
Total WASTE MANAGEMENT
Paid Chk# 021103 2/22/2005 WATER LABORATORIES INC
E 601-49450-218 Testing Expenses
E 101-43100-212 Motor Fuels
February 2005
Check Amt Invoice Comment
$52.00 16450 fuel
$150.54
$25.00
$29.29 4069
$54.29
supplies
name badge JV
$148.38 S2046329.00 zum hammer arrestor
$148.38
$519.00
$519.00
Postage Machine Rental
ice control sand
ice control sand delivery
water line repair
$82.54 10181
$82.54
Rental-Portable Bathrooms
$250.00
$250.00
update manual
$53.08 83038314101 Idst
$53.08
$58.50 10339902
$58.50
paper
$51.05 2790028143 tire repair
$51.05
$3,033.58 1063
$3,033.58
funding project development &
$644.66 7942
$644.66
flammable storage cabinets
$139.44 1017684-159 Refuse Waste Hauler
$139.44
$518.70
Testing Expense (CBOD-5)
02/17/05.:
.
.
16
.
.
.
CITY OF ALBERTVILLE
*Check Detail Register@
Check Amt Invoice Comment
Total WATER LABORATORIES INC $518.70
Paid Chk# 021104 2/22/2005 WRIGHT COUNTY HIGHWAY DEPT.
E 101-43100-221 Ice Removal $804.38 4436
Total WRIGHT COUNTY HIGHWAY DEPT. $804.38
Paid Chk# 021105 2/2212005 WRIGHT CTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees $46,476.66 patrol 05 1& 201-02/05 service
Total WRIGHT CTY SHERIFFS PATROL $46,476.66
Paid Chk# 021106 2/22/2005 WRIGHT RECYCLING
E 101-43200-308 Recycling Contract Fee
Total WRIGHT RECYCLING
Paid Chk# 021107 2/22/2005 XCEL ENERGY
E 101-43160-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-42000-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 101-43100-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-43100-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-45100-381 Electric Utilities
Total XCEL ENERGY
02/17/05 1 :31 P
Page
February 2005
salt 18.75
$3,297.00
$3,297.00
January 05 Service
$25.28 00877365340 11060 61 st St Signal
$255.82 00895227700 5975 main Ave
$25.39 03096768000 5900 County Rd 18 Swr
$23.09 03723261930 11830 51st St
$20.58 05716269740 5998 Labeaux Ave
$338.32 06371077360 11350 57th St
$25.28 08602821590 4940 Kaiser Ave Swr
$32.08 08638297890 5964 Main Ave
$23.03 09861211990 5700 Labeaux Ave Signal
$306.72 10772269980 11401 58th St
$20.11 11337982690 6002 Main Ave
$3.14 14071261950 5799 Landar Ave
$7.43 1430223298011474 58th St
$63.16 14654218820 11942 52nd St
$3.77 17234142940 10820 Kantar Ct
$1,719.06 17526208860 6451 Maciver
$23.48 18431350810 11750 County Rd 37 Signal
$346.01 20104947300 6461 Maciver
$4,154.14 23904010020 Street Lighting - 58-59-60 St.
$7.43 24623786070 5801 Main Ave
$7,423.32
10100 Premier Bank $213,584.51
Fund Summary
101 GENERAL FUND
4652003 CSAH 19 WIDENING
466 PUBLIC WORKS FACILITY
468 CSAH 19 RAMPS
473 PRAIRIE RUN
476 SCHOOL PEDESTRIAN - BIKE TRAIL
601 SEWER FUND
602 WATER FUND
10100 Premier Bank
$95,511.69
$30.00
$417.48
$3,093.58
$60.00
$34,626.15
$5,989.48
$73,856.13
$213,584.51
17
.~
SEH
MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Pete Carlson, PE
City Engineer
DATE:
February 11,2005
RE:
2004 Primary School Ball Fields Grading
Albertville, Minnesota
SEH No. A-ALBEV0403.00 14.00
.
Enclosed please find three copies of Change Order No.2, Changer Order No.3 and Application for
Payment No.3 (FINAL) for this project. Change Order No.2 in the amount of$14,712.24 is for
installation of aglime, as requested by the school district. Change Order No.3 in the amount of
$1,012.20 is for installation of additional drain tile and riprap, as requested by the school district.
Application for Payment No.3 includes both change orders and is in the amount of$25,382.55.
With this payment, the final contract amount is $67,516.10.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows:
Dennis Fehn Gravel, Inc.
City of Albertville
SEH
The following final paperwork documents are also enclosed for your files:
Consent of Surety
IC-134 State Withholding Form
Lien Waiver
Final Statement
If you have any questions, please feel free to call me at 320.229.4320.
do
Enclosures
c: File
x:\ae\albevl040300lafpfnl_ city ~ng.doc
.
19
.~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert Moberg, PE
Project Manager
DATE:
February 10, 2005
RE:
Albertville, Minnesota
2004 School Pedestrian and Bike Path
Retaining Wall Construction
SEH No. A-ALBEV0405.00 14.00
Enclosed please find an invoice from L&K Tree & Shrub, Inc., in the amount of$2,4l5.00.
.
We recommend a partial payment of $1 ,950.00 be made to the contractor at this time, with the
balance to be paid once the wall has been sealed.
If you have any questions, please feel free to call me at 651.490.2147.
tlo
Enclosure
c: Pete Carlson, SEH
x:laelalbev\0405oo\word\kruse021 005 .doc
.
21
.~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Pete Carlson, PE
City Engineer
DATE:
February 10, 2005
RE:
2004 Primary School Ball Fields Seeding
Albertville, Minnesota
SEH No. A-ALBEV0403;00 14.00
Enclosed please find three copies of Application for Payment No.3 (FINAL) for this project in the
amount of$7,293.60. With this payment, the final contract amount is $29,344.96.
.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows:
Minnesota Native Landscapes
City of Albertville
SEH
The following final paperwork documents are also enclosed for your files:
IC-134 State Withholding Form
Consent of Surety
Final Statement
If you have any questions, please feel free to call me at 320.229.4320.
tlo
Enclosures
c: File
x:\aelalbevI040300lafpfnl_ citL seeding.doc
.
23
.~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Peter J. Carlson, PE
DATE:
February 15, 2005
RE:
WWTF Phase 2
Albertville, Minnesota
SEH No. A-ALBEV0407.00 14
We have completed plans and specifications for the Phase 2 Expansion of the WWTF and would
like to present the plans to the city council at the February 22,2005 council meeting. Action that
would be requested is approval of the plans and authorization to bid. If the council approves the
plans and authorizes bidding we would anticipate a bid opening on March 31, 2005. The council
would review the bids at the April 4, 2005 meeting.
.
John Stodola, manager ofSER's wastewater group, will be at the February 22nd meeting to review
the plans with the city council and to present the final engineers estimate.
c: John Stodola, SEH
Tom Dye, SER
t:\scmulpubliclkruse.doc
.
25
.
.
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
February 17,2005
Closing inactive and non-city project capital funds
The 2004 Auditors have noted that the City of Albertville should close inactive and non-city
projects capital funds. KDV Auditors recommended closing any capital accounts that are not an
active project or are not a city sponsored project. The following 17 funds are their recommendation
to close.
438 Cedar Creek N
439 Center Oaks 2 & 3
443 Karston Cove
445 Albertville Crossings
450 Albert Villas
453 Koville Estates
456 Towne Lakes
462 Coboms
471 Albertville Dental
472 Midlands Shopping
475 Towne Lakes Commercial
479 Flooring America
483 Finn Daniels
484 Phil Morris
485 LeBrun Electric
486 Parkside 5th
489 Premium Outlet
CITY COUNCIL ACTION REQUESTED
Motion to approve the resolution to close the capital project funds.
27
.
.
.
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-11
A RESOLUTION CLOSING CERTAIN FUNDS
WHEREAS, the Albertville City Council has reviewed its annual audit; and
WHEREAS, the City's auditing firm has recommended elimination of some unnecessary
funds.
NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the
following actions are implemented:
. Fund 438 (Cedar Creek N) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 439 (Center Oaks 2 & 3.) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 443 (Karston Cove) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 445 (Albertville Crossings) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 450 (Albert Villas) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 453 (Koville Estates) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 456 (Towne Lakes) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 462 (Coborns) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 471 (Albertville Dental) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 472 (Midlands Shopping) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 475 (Towne Lakes Commercial) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 479 (Flooring America) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 483 (Finn Daniels) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 484 (Phil Morris) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 485 (LeBrun Electric) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 486 (Parkside 5th) is closed to Fund 400 (Closed Capital Projects Fund)
. Fund 489 (Premium Outlets) is closed to Fund 400 (Closed Capital Projects Fund)
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 220d DAY
OF FEBRUARY, 2005.
Don Peterson, Mayor
Bridget Miller City Clerk
29
~
. 1\!~~:':l~tlLe
Date: February 19,2005
To: City Council
From: Larry R. Kruse, City Administrator
Re: General Update
1) Sidewalk Snow Removal: 1 have received a couple complaints requesting that the City
enforce residents to clean their sidewalks. Currently we are cleaning designated routes and
not actively seeking enforcement. One resident on Karston Avenue has been very upset, and
1 have invited her to come and speak to the Council, but she must have decided not to.
.
2) Albertvillas - Edina Development will be getting a Restoration Order from the DNR
requiring them to 1) complete the wetland mitigation plan by June 1, or 2) submit an
alternative plan to replace the mitigation area at a 4 to 1 rate somewhere else in the same
wetland.
3) Albertville Premium Outlets - Received a letter from the Wright County Soil and Water
Conservation District stating the dirt pile is not a part of the plan and that with the pile there,
it does not allow the buffer to function like it is supposed to work. The Technical Evaluation
Panel (TEP) recommends this material be removed and the site graded to match the
elevations on the plan. 1 have invited the Mall representatives to meet and discuss the draft
of the 70th Street Transportation Plan, the westerly Mall street extension, 1-94 Access Permit
and other issues. 1 will keep you updated as discussions continue.
4) 1-94 Access Request Update - 1 received a letter of support from MNDOT District 3
Transportation Engineer Bob Busch stating the District 3 staff agre<::s in general on the
design alternative selected by the City. On other 1-94 issues, 1 am working with our
financial advisor to identify the financial impact to residential and commercial properties
and will share those numbers as soon as they are available.
5) 2004 Audit - KDV has completed the fieldwork for the 2004 Audit and the report will be
presented mid to late April. Finance Director Lannes did a good job preparing for her first
Albertville audit.
.
31
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. Al~.!!'!iJL€
PURPOSE
It is the policy of the City of Albertville to maintain a r.espectful workplace and public service
environmental that is free from violence, discrimination, and other offensive behavior. Such
behavior can create an offensive work environment, adversely affect positive working relationships,
and decrease productivity. Maintaining a respectful and safe work environment is a shared
responsibility of both management and employees.
STATEMENT OF POLICY
No employee of the City of Albertville shall engage in violent, discriminatory or offensive behavior
towards another employee. Any employee found to have acted in violation of this policy may be
subject to discipline, up to and including termination.
POLICY GUIDELINES
.
Following are examples of violent, discriminatory, and offensive behavior.
Violent Behavior may include the use of physical force, threats of force, intimidation, or the
abuse of power or authority to cause fear or harm.
Discriminatory Behavior may include inappropriate or unwelcome remarks about, or conduct
related to, a person's race creed, color, religion, sex, national origin, marital status, status with
regard to public assistance, disability, age membership on a local human rights commission, or
sexual orientation. Refer to the City of Albertville's Policy on Harassment for additional
information regarding issues dealing with specific forms of illegal harassment.
Offensive Behavior may include unwelcome, work-related actions such as angry outbursts,
inappropriate joking, vulgar obscenities, name-calling, or disrespectful language.
Any employee who feels subjected to violent, discriminatory, or offensive behavior should feel free
to object to the behavior and report the behavior to one of the following: their Supervisor, their
Department Director, the Human Resources Manager, or the City Administrator.
Any Supervisor who receives a complaint that falls under this policy must report it to Human
Resources or the City Administrator. Any employee who intentionally makes a false complaint will
be subject to disciplinary action up to and including termination.
.
33
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1\!~~!l'!UL€
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PURPOSE
It is the policy of the City of Albertville that harassment on the basis of protected classifications
(race, creed, color, religion, sex, national origin, marital status, status with regard to public
assistance, disability, age, membership on a local human rights commission, and sexual orientation),
including sexual harassment, is prohibited.
Such harassment creates an offensive working environment, decreases productivity, adversely
affects positive working relationships, increases cost to the City, and violates the law. This policy
deals specifically with harassment that violates the law. It is important to remember that even
though specific behavior may not rise to the level of a violation of law, it may still be inappropriate
behavior for the workplace.
STATEMENT OF POLICY
No employee of the City of Albertville may engage in verbal or physical conduct that is threatening
or hostile toward an individual because of the person's race, creed, color, religion, sex, national
origin, marital status, status with regard to public assistance, disability, age, membership on a local
human rights commission, or sexual orientation if the conduct:
1. Has the purpose or effect of unreasonably interfering with the person's work performance;
.
OR
2. Otherwise adversely affects that person's employment opportunities.
POLICY GUIDELINES
The following are examples of harassment. Please note these are not the only examples. If you
have a question about whether conduct is permissible under this policy, you should discuss it with
your supervisor or Human Resources or City Administrator.
1. Epithets, slurs, negative stereotypes, or intimidating or hostile acts or words that relate to the
person's race, creed, color, religion, sex, national origin, marital status, status with regard to
public assistance, disability, age, membership on a local human rights commission, or sexual
orientation; and
2. Written or graphic material that is threatening or hostile to the person, that is posted or
circulated on City of Albertville property, and that relates to that person's race, creed, color,
religion, sex, national origin, marital status, status with regard to public assistance,
disability, age, membership on a local human rights commission, or sexual orientation.
One form of harassment is sexual harassment. Sexual harassment is defined as:
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1. Making unwelcome sexual advances or requests for sexual favors or other verbal or physical
conduct of a sexual nature a condition f an employee's obtaining employment or continuing
employment; or
2. Making submission to or rejection of such conduct the basis for employment decisions
affecting an employee; or
3. Creating an intimidating, hostile, or offensive working environment or otherwise
substantially interfering with an individual's employment by such conduct; or
4. Retaliating against an employee for complaining about such conduct.
If you have questions about whether conduct is permissible under this policy, you should discuss it
with your supervisor or Human Resources or the City Administrator.
COMPLAINTS RELATING TO HARAsSMENT
An employee who believes he or she has been subject to harassment prohibited by this policy
should report the incident immediately to your supervisor, Human Resources management, City
Administrator or City Attorney.
Any supervisor who receives a complaint of a violation of this policy or who has reason to believe
that such behavior is occurring, must report these concerns to the Human Resources, City
Administrator or City Attorney. .
The employee making the complaint will be asked to put the facts relating to the offensive conduct
or communication in writing. Thereafter, the investigation may include interviews with the
employee making the charges, the accused employee, and appropriate witnesses, depending upon
the individual circumstances of the matter.
Determination of whether harassment occurred will be made on a case-by-case basis, depending
upon the circumstances of the matter, including the type of harassment alleged, the context in which
the alleged acts or statements occurred, and nay other facts deemed relevant. The employees
making the complaint will be advised of the final disposition of the matter.
PENAL TIES FOR HARASSMENT
A violation of this policy may be grounds for immediate discipline, up to and including termination,
or other appropriate action. Discipline, if any, will be determined on a case-by-case basis, after a
review of relevant information.
Retaliation against any person who complains, reports, or participates in an investigation of
harassment is strictly prohibited, and may be grounds for immediate discipline, up to and including
termination.
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Anyone who makes a false complaint or anyone who gives false information during an investigation .
could be subject to immediate disciplinary action up to and including termination.
How TO GET MORE INFORMATION
Any questions regarding your obligations and those of others under this policy should be directed to
the City Administrator.
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I have received and read a copy of the City of Albertville's Harassment and Workplace Violence
Policy.
I understand that I am accountable for my actions, and they must conform to the standards set forth
in the City of Albertville's policy.
Signature
Date
Print Name
.
Supervisor: Remove signed acknowledgement for employee file. Employee retains the policy.
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ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885
SCHOOL BOARD MINUTES
January 31, 2005 - Joint
The St. Michael-Albertville School Board along with Superintendent Ziegler met with officials from the City
of Albertville and City of St. Michael on January 31, 2005, at 6:00 pm in the senior high boardroom..
School Board Members Present: Holland, Lefebvre, Scherber, and Weber
Representing the City of Albertville: Berning, Klecker, Fay, and Vetsch
Representing the City of St. Michael: Eggert, Hagerty, Weston, Marx, Weigel, and Mayor Zachman
Also present were Superintendent Ziegler, Bob Rego of Abendroth, Rego & Youngquist, Wayne Hoisted,
District Technology Director and Recording Secretary Rita Swansen- Valerius.
Member Lefebvre led a discussion on the physical and mental well being of students in the St. Michael-
Albertville School District. Lefebvre asked the cities what they were doing for students in their
communities. Mr. Hagerty of St. Michael made reference to the Safe School Committees of Wright County.
He mentioned the county is quite aggressive on drug prevention in our district and the county as a whole.
Some members of the board and memberS representing the cities shared their concerns with drug and alcohol
usage in our community. Holland recommended placing links on our district web page for drug prevention
for parents. Lefebvre commented that school is a safe place for students. It was concluded that the district
will continue to offer the use of school facilities for delivery of methods for drug and alcohol prevention.
District Director of Technology, Wayne Hoistad updated the cities on video taping of the school board
meetings and how the meetings are broadcast on the local cable network. He advised the members that the
local cable company has a Wright Hennepin Cable Commission. St. Michael and Albertville are not a part of
this commission. He questioned the cities if it would be of benefit to have a channel for St. Michael and
Albertville. The cities both would like to look at the option of joining the Wright Hennepin Cable
Commission, if possible. Discussion on having a facility that could be shared by both the school board and
the city, to invest into the proper equipment needed for production, and utilizing the students enrolled in the
Broadcasting - Journalism class for production.
Albertville City Council member, LeRoy Berning requested updates on the concession stand and shelter
located on the middle school property. Superintendent Ziegler reminded the council members that the district
has supplied water, sewer and electricity to the building site. The City of St. Michael has budgeted
$35,000.00 for the project. This is an increase from their prior commitment of $25,000.00. The City of
Albertville has budgeted $25,000.00. Mr. Rego advised members of the possibility that the project could cost
as much as $100,000.00 to $125,000.00. Mr. Lefebvre suggested that any athletic associations who would be
using the facilities also be contacted for contributions towards the project. Mr. Weigel of St. Michael will
contact Earl Bauman and Larry Kruse regarding the design and notify Superintendent Ziegler with the
information.
Albertville City Council Member, LeRoy Berning shared the city's concern in losing good industrial
property for school buildings. The members discussed possible locations in the Cities of Albertville, St.
Michael and Otsego. Mr. Lefebvre advised the members that the district is open to all suggestions for land
locations. The school board will know by May what the district's building needs are after the Facility
Planning Committee has met and configured all of the necessary information they have gathered. Both Cities
of St. Michael and Albertville are open to helping the district locate possible land purchases.
The City of St. Michael gave an update on options for a community center. The YMCA chose St. Michael as
the site they would be located in; yet have not agreed to a community center location or a financial
commitment. Many ideas and suggestions were discussed on who would fmance the facility. Mr. Marx of
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ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885
SCHOOL BOARD MINUTES
January 31, 2005 - Joint
St. Michael shared information regarding the Plymouth Lifetime Fitness Center. He informed those present
that there will be a group visiting the facility to find out how the fitness center pooled options and
commitments from other organizations. He will notify Superintendent Ziegler of this meeting date so school
board members can attend.
The next joint meeting was set for Tuesday, April 19, 2005, at 6:00 pm.
This meeting adjourned at 7:52
Carol Steffens, clerk
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· SEH
February 14,2005
RE: Albertville, Minnesota
2002 Frontage Avenue Improvements
Default of Construction Contract
SEH No. A-ALBEV0208.00 14.00
Mr. Duane Rolstad
Rolstad Construction, Inc.
1855 20th Street Southeast
Buffalo, MN 55313
Granite Re, Inc.
P.O. Box 20683
Oklahoma City, OK 73156
Dear Mr. Rolstad:
Rolstad Construction, Inc. is hereby notified the City of Albertville is considering declaring Rolstad
Construction in default for the subject contract and is intending to pursue termination of the contract
.
According to Article 15 of the General Conditions of the executed contract, the Owner may terminate the
contract for cause. The contract is being considered for default and termination for the following reasons:
1. Failure to cOIDDlete construction punch list items. SEH prepared and issued a punch list on
November 25, 2003. To date, the punch list items relnain unfinished.
2. Failure to install sidewalk ~rovements. Concrete sidewalk was included with the original
contract documents. On September 17, 2004, Rolstad Construction requested an additional set of
construction plans from SEH for the purpose of securing a subcontractor to perform the sidewalk
work. To dare. SEll has not been notified that a subcontractor was hired, a schedUle for the work
has not been established, and the work remains unfinished.
3. Failure to complete other contract items. In addition to the punch list items, a number of Other
items (pavement markings, seeding, sodding, and riprap) were never installed and remain
uncompleted.
4. Failure to Dav subcontractors and. sup,pliers. There have been numerous claims made by
subcontractors and suppliers against the payment bond for the contract.
5. Failure to maintain contract insurance. The certificate of insurance for the subject contract has
expired.
6. Failure to meet contract completion dates. Final completion for the contract was June 15, 2003.
Two construction seasons have passed since then, and the work remains unfinished.
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Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive. St. Paul. MN 55110-5196
SEH is an equal opportunity emp~r I _.sehlnc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
41
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Mr. Duane Rolstad
February 14, 2005
Page 2
Please note your bonding company, Pate Bonding, Inc. is being forwarded a copy of this notice.
SEH respectfully requests a meeting the week of February 21, 2005 with the City, Rolstad Construction,
and your bonding company to discuss this matter. Please call me at 651.490.2147 to arrange this meeting.
Sincerely,
.flte,f ;t: ftILp ~
Robert L. More:g, -;~ --1'
Project Manager
tIo
c: Larry Kruse, Albertville City Administrator
Mike Couri, Albertville City Attorney
Jonathan Pate, Pate Bonding, Inc.
.,\ao\aIbov\coIlllDlDIroIstad02I40S. doc
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Minnesota Department of Transportation
District 3
7694 Industrial Park Road
Baxter, MN 56425-8096
Tel: 218/828-2460
Fax: 218/828-2210
Toll Free: 1/800/657-3971
February 11, 2005
Mr. Larry Kruse
Albertville City Administrator
5975 Main Avenue
P.O. Box 9
Albertville, MN 55301
Dear Mr. Kruse:
Thank you for your request for a letter of support regarding your application for
Federal Transportation Program funding for the reconstruction of interchanges with
Interstate 94 at CSAH 19 and CSAH 37. The city, Wright County, and MnlDOT
District 3 have partnered in project development activities to address safety, full
interchange access issues, and the future expansion of Interstate 94 to six lanes
when project funding becomes available. Our District 3 staff agrees in general on
the design alternative selected by the city.
The city of Albertville has provided 100% funding to date for the environmental and
preliminary design work. With that in mind, Mn/DOT is pleased to support your
application for interchange improvements that will benefit traffic flows and improve
safety along this important transportation corridor. MnlDOT's support does not
require MnlDOT to obtain or provide the matching funds to successful funding
applications. Interstate 94 capacity improvements between Rogers and Monticello
are identified on an accelerated project list if additional state funding becomes
available.
Sincerely,
~ob~
Bob Busch
District 3 Transportation Engineer
cc: Brad Larsen, Federal Relations Manager, MnlDOT Government Relations
Jim Povich, ADE, Mn/DOT District 3
An equal opportunity employer
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A!~~!"!or'!UL€
Building Department
5964 Main Avenue NE. P.O. Box 9. Albertville, MN 55301
Phone: 763-497-5106. Fax: 763-497-2068
MEMORANDUM
DATE:
February 17, 2005
TO:
Honorable Mayor, City Council, and City Staff
Jon Sutherland, Building Official ~
.
FROM:
SUBJECT: JANUARY 2005 MONTHLY REPORT
I am very pleased to submit to you this (my first) monthly reporting ofthe activities of the
Building and Zoning Department for 2005. Attached you will find a couple of Permit Activity
Reports.
Despite our cold and blistery January, Residential Construction Activity consisted of 6 new
residential units and 3 other various residential projects. Commercial Construction Activity
consisted mainly of Ace Properties Retail Center@ 110086181 Street, and Joint Powers addition
to the Water treatment plant. In addition, 25 miscellaneous permits were issued, resulting in a
total number processed 33, and a total permit value of$2,622,212.
This and existing work in progress generated approximately 120 related Inspections including
Rental Licensing, Complaints and Zoning Enforcement.
Attachment
JS/tl
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City of Albertville
PERMIT ACTIVITY REPORT
JANUARY
YEAR:
2005
THIS MONTH
YEAR TO DATE
IRESIDENTIAL II # PERMITS I # .... ..--.-.. # UNITS VALUATION
NEW CONSTRUCTION
SINGLE FAMILY DETACHED 3 782,000 3 782,000
SINGLE FAMILY ATTACHED 3 321,597 3 321,597
TWO FAMILY/ DUPLEX 0 - 0 -
MULTIPLE FAMILY (3 OR MORE UNITS) 0 - 0 -
TRANSIENT HSG. (HOTElS / MOTELS) 0 0 -
SUBTOTAL 6 0 1,103,597 6 1,103.597
NON-RESIDENTIAL I VALUATION I
IINEW CONSTRUCTION # PERMITS #UNI " NITS
ICOMMERCIAL (RETAIU RESTAURANT) 2 960000 2 960,000
IOFFICE / PROFESSIONAL 0 0 0 0
INDUSTRIAL 0 0 0 0
IPUBlIC / SCHOOLS 0 0 0 0
!SUBTOTAL 2 960,000.00 2 960,000.00
RESIDENTIAL I VALUATION I
ADDITIONS / ALTERATIONS # PERMITS V ALUA TION # UNITS
ADDITIONS TO PRINCIPAL BUILDING 0 - 0 -
DETACHED ACCESSORY BUILDINGS 0 - 0 -
DECKS 0 - 0 -
SWIMMING POOLS 0 - 0 -
REMODEL - MISC. RESIDENTIAL 3 10,950 3 10,950
REMODEL - MULTIPLE DWELLINGS 0 - 0 -
SUBTOTAL 3 10,950 3 10,950
NON-RESIDENTIAL I IDI VALUATION ~ II VALUATION I
ADDITIONS / AL TERA TlONS # PERMITS # UNITS
COMMERCIAL (RETAIU RESTAURANT) 3 522,665 3 522,665
OFFICE / PROFESSIONAL 0 - 0 -
INDUSTRIAL 0 - 0 -
PUBLIC / SCHOOLS 0 - 0 -
DETACHED ACCESSORY BUILDINGS 0 - 0 -
SIGNAGE 3 25,000 3 25,000
SUBTOTAL 6 547,665 6 547,665
DEMOLITIONS / MOVE BUILDINGS # PERMITS I II VALUATION ~ # UNITS I VALUATION
RESIDENTIAL DWELLINGS 0 - 0 -
NON-RESIDENTIAL DWELLINGS 0 - 0 -
MOVE - 0 - 0 -
SUBTOTAL 0 - 0 -
lOTAL I # UNITS 1 VALUATION I
# I VALUATION PERMITS
17 0 2,622,212 17 2,622,212
THIS YEAR - TO-
PERMIT COUNT MONTH DATE
ILDING 17 17
NCES & RETAINING WALLS 0 0
UMBING 8 8
MECHANICAUFIREPLACE 8 8
GRADING 0 0
S & W, STREET EXCAV, FIRE, ETC. 0 0
ITOT AL I 33 I 33 I
PubliclBuildingDeptlExcellReportsl2005 Permit Activity
Page 1 of 1
Revised 2/17/2005 Tl
· Alb€rtvil1E:
Permits Issued Between 1/1/05And 1/31/05
Permit
Number
Date Paid Owner
Site Address
Est. Value
25-001
1/4/2005
6597 Laketowne Place NE
$12,000.00
$460,000. DO
25-002
1/4/2005
6563 Laketowne Place
25-009
1/24/2005 Jeff Renville
10221 KARSTON CT NE
$0.00
Sum of Valuation:
Number of Permits:
$472,000.00
3
Commercial
25-007 1/10/2005 GCI Builders 6415 LaBeaux Ave $16,665.00
25-008 1/12/2005 Ace Property 11008 61 st Street NE $20,000.00
25-006 1/14/2005 Ace Property 11008 61st Street NE $500,000.00
25-011 1/25/2005 Ace Property 11011 61st Street NE $5,500.00
. 25-017 1/27/2005 11100 50th Street NE $500,000.00
25-021 1/28/2005 1101161stStreetNE $5,000.00
Sum of Valuation:
Number of Permits:
$1,047,165.00
6
Residential
25-003
25-005
25-004
25-012
25-013
25-014
25-015
25-016
25-018
25-020
.
1/5/2005 Woodside Communities 10161 KARSTON CT NE $282,000.00
1/13/2005 Stuart Ryan 5774 MAIN AVE NE $1,200.00
1/14/2005 Joe & Terri Churchill 11575 Lakeview Circle $340,000.00
1/25/2005 Rottlund Company 6593 Linwood Drive NE $107,199.00
1/25/2005 Rottlund Company 6595 Linwood Drive NE $107,199.00
1/25/2005 Rottlund Company 6597 Linwood Drive NE $107,199.00
1/26/2005 Matthew & Jennifer Walk 10443 51ST CT NE $5,000.00
1/26/2005 Jerry Hall 5460 JASON CT NE $950.00
1/27/2005 Alpine Homes 10493 61st Place NE $160,000.00
1/28/2005 Keith Kratochvil 11681 LAKETOWNE VW NE $5,000.00
Sum of Valuation:
Number of Permits:
$1,115,747.00
10
Thursday, February J 7, 2005
Page J of2
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Permit
Number
Date Paid Owner
Site Address
Est. Value
Grand Total of Valuation:
Total Number of Permits:
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Thursday, February 17,2005
$2,634,912.00
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City of Albertville. Interstate 94
Access and Interchange
Improvement Project
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Proiect Overview
The City of Albertville is located on the
primary transportation corridor that serves
the northwest metropolitan area. The
community's proximity to the Twin Cities
metropolitan area offers residents a
desirable location to live and work.
Albertville, Otsego and St. Michael rely on
1-94 interchanges at CSAH 19 and CSAH
37 located in Albertville. These three
communities estimate the population to
grow six-fold by 2040. Current commercial
developments and planned residential
growth necessitate access and safety
improvements at 1-94 interchanges.
The Albertville outlet mall is a major
regional commercial attraction and
continues to expand. Primary access to
the outlet mall is limited at the CSAH 19
interchange that forces traffic on to city
streets at CSAH 37. Local vehicular and
pedestrian traffic and safety issues are
prime concerns for the City.
.
Albertville, Wright County and other local
governments have recognized the need to
plan for growth by protecting important
transportation corridors; improving system
mobility and connectivity; and developing
and maintaining critical transportation
F~
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infrastructure. Albertville recognizing the
direct impact of growth on the community,
has initiated the process for access and
safety improvements at CSAH 19 and
CSAH 37 interchanges and is in the final
stages of design and environmental work
to support improvements.
The Minnesota Department of
Transportation's (Mn/DOT) Interregional
Corridor Management Plan identifies the
need to expand 1-94 to six lanes from
Rogers, through Albertville to Monticello.
The interchange access and safety
improvements today will compliment this
growth in capacity and lower overall costs
when expansion occurs.
Reauest Summary
The City is requesting a combined $13
million in federal funding to complete final
design work and to accelerate
construction of the interchange
improvements. Final design will start the
summer of 2005 and construction may
start as soon as 2006. The City of
Albertville has provided 100% funding for
the project development activities
completed to date. The expansion of 1-94
is included in Mn/DOT's accelerated
projects list if additional state funding
becomes available.
.
City of Albertville - Interstate 94
Access and Interchange
Improvement Project
Project Type:
Project funding is requested for final
design and reconstruction of two
interchanges at CSAH 19 and CSAH
37 along 1-94 in the City of Albertville.
The project will accommodate the
expansion of 1-94 to six lanes when
funding is identified by MN/DOT.
.
Project needs:
The transportation corridor from S1.
Cloud to the Twin Cities is one of the
fastest growing corridors in the
country. Albertville is a primary
thoroughfare for commuters, freight
movements and recreational traffic to
central and northwestern Minnesota.
The 2000 Average Daily Traffic (ADT)
on 1-94 is approximately 50,000 and
the forecast 2040 ADT is estimated at
140,000. The current population of
Albertville, Otsego and S1. Michael
approximately 19,000, and anticipated
to grow to 112,000 by 2040. Vehicular
access and safety issues are
becoming increasingly important to the
community.
.
Project Benefits:
With the federal transportation funding,
the City of Albertville will prepare the
final design for interchange
improvements, initiate a community
involvement process to garner public
support, finalize necessary land
acquisition and reconstruct the
interchanges. The project will improve
access to commercial developments
and extensive residential growth in
cities of St. Michael and Otsego which
are dependent of improved 1-94
access in Albertville.
SchedulelTimeframe:
The City has selected its preferred
design for interchange work and the
environmental process will be
completed the spring of 2005. Final
design work will begin the summer of
2005 and construction would be
scheduled to begin in 2006.
Contact Persons:
Larry Kruse, Albertville City
Administrator
763/497-3384
Ikruse@ci.albertville.mn.us
Elwyn Tinklenberg, The Tinklenberg
Group
763/783-1288
etinklenberggrp@msn.com
.
City of Albertville - Interstate 94/CSAH 19 and
CSAH 37 Interchanges Reconstruction Design
.
Current CSAH 19 Limited
Access Interchange and Prime.
Outlet Mall Development Area .-
Current access to outlet mall, western
Otsego and Sl Michael traffic must travel
on local streets in Albertville
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City Hall
Space Needs Study
City of Albertville, Minnesota
SEH No. A-ALBEV0408.00
February 25, 2004
~
SEH
Short Elliott Hendrickson Inc. (SEH)
1200 25th Avenue South
St. Cloud, MN 56302-1717
(320) 229-4300
~
. SEH
February 25, 2004
Honorable Mayor and City Council Members
c/o Larry Kruse, City Administrator
City of Albertville
5964 Main A venue NE
Albertville, MN 55301
Honorable Mayor and City Council:
RE: Albertville, Minnesota
City Hall
SEH No. A-ALBEY0408.00
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We are pleased to present the 10 enclosed copies of our Space Needs Study for the proposed
new city hall facility. Please contact me if you have any questions.
Respectively Submitted,
Duane Day,
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enclosure
\\.s.ehsc3\scar\JongI\OOO8\4-rpn\.space needs'farm-october version.doc
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Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
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Table of Contents
Letter of Transmittal
Certification Page
Table of Contents
Execu tive Summary......... ......... .......................... ........................ Section I
Space Needs Report................................................................... Section II
City Hall Offices
Meeting Minutes
Preliminary Site Analysis ........................................................Section III
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Project Cost Estimate .............................................................. Section IV
Option A: New Facility on Existing Site
Option B: Addition to Existing Facility
Planning and Cost Estimating References
Schematic Drawings
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Page i
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Space Needs Report
CilyHaIl
City of Albertville, MN
SEH No. A-Albev0408.00
City Hall Offices
Summary
1.1 64 sf 1 64
1.2 400 sf 1 400
1.3 1,600 sf 1 1600
1.4 1,200 sf 1 1200
1.5 448 sf 1 448
1.6 1,040 sf 1 1040
1.7 336 sf 1 336
1.8 648 sf 1 648
1,620 sf 1 1620
536 sf 1 536
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Page 2
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Space Needs Report
City Hall
City of Albertville, MN
SEH No. A-Albev0408.00
Detailed Space Program
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1.1 Entry Vestibule 8x8 64 1 64 With bill paying receptacle
Total 64
1.2 Service Lobbv I Reception 20x20 400 1 400
Waitina Chairs 8
Public Telephones 1
Service Counter 1 Handicapped Access
Coffee Counter 1
Brochure Display 2 Wall-mounted
Customer Desk 1 Privacv alcove
Display Kiosk 1 Central to lobbv
Access to conference room/
council chambers/toilets
Total 400
1.3 Council Chambers 40x40 1600 1 1600 Audio and Video provisions
Council Dais 3x30 1 Proiection screen
Press table 3x5. 1
Staff table 3x5 1
Podium 2x3 1
Public seatina chairs 100
Coat hanaina space 2x8
Total 1600
1.4 Conference Rooms 20x30 600 2 1200 Council Chamber overflow
Conference chairs (2) 50
Table 2x5 (2) 6 Modular/take-down
Eauioment cabinet/counter 2x4
Total 1200
1.5 Council Service Areas
Table and Chair Storaqe 12x12 144 1 144
Television Booth 8x8 64 1 64 Rouqh-in for future
Caterina Kitchen 12x20 240 1 240 Ranqe, oven, sinkw/disoosal,
Total 448 Refriqerator / Freezer
1.6 Public I Service Areas
Buildinq Technician 10x12 120 1 120
Law Enforcement / Civil Def. 12x12 144 1 144
Admin Office-Disaster Prep. 12x18 216 1 216
General Storage: 12x12 144 1 144 One room for all three
functions
- Recvcle Bins 6x8
-Water Meters 6x8
-Election equipment 6x8
Community Group StoraQe 4x4 16 6 96
Toilet Rooms 10x16 160 2 320 Shared - Public / Private
Total 1040
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Page 3
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Space Needs Report
City Hall
City of Albertville, MN
SEH No. A-Albev0408.00
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1.7 BuildinQ Support Areas
Mechanical room 8x12 96 1 96 One Hour Rated
Electrical 8x12 96 1 96 One Hour Rated
Computer Room / Phones 8x12 96 1 96 One Hour Rated
Recvclables Storaae 6x8 48 1 48 One Hour Rated
Total 336
1.8 Office Support Areas
Record Storaqe 8x16 128 1 128 Two hour rated
Mail rack, fax, postage meter,
Copy / Mail/Office Supply 20x20 400 1 400 paper storage, computer
station, scanning station,
counters w/storaqe
Break Room 10x12 120 1 120
Total 648
1.9 City Office ReQuirements
Administrator 12x18 216 1 216 Small conference table
Clerk 10x12 120 1 120
Finance 10x12 120 1 120
Planner / Zoninq 10x18 180 1 180
Buildinq Inspector 12x18 216 1 216 Plan Table
Enqineer 10x12 120 1 120
Attornev 10x12 120 1 120
Technician 10x12 120 1 120
Future 10x12 120 1 120
Open Office Area - Cubes 8x9 72 4 288
Total 1620
2.0 City Conference Facilities
Conference Room 12x18 216 1 216 Conference table and chairs
Conference Room 16x20 320 1 320 Conference table and chairs
Total 536
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Page 4
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Meetin~ Minutes
Re: New City Hall
City of Albertville, MN
Date of Meeting: .
Time of Meeting:
February 17, 2004
3:30 pm
Project Manager: Duane Day, SEH
Location: City Hall, Albertville
SEH No: A-ALBEY0408.00
In attendance: Larry Kruse, Albertville City Administrator
Albertville City Council Members: Leroy Berning, Ron Klecker, Tom Fay
Cub Scouts: Tim Guimont
Lions: Two members
Duane Day, Russell Gilson, SEH
Private citizen
Purpose of this meeting: To discuss the city hall office space needs.
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Items discussed at this meeting:
I. List of rooms/areas prepared by and discussed with Larry Kruse:
a. Office - Administrator v
b. Office - City Clerk ./
c. Office - Finance v
d. Planner I Zoning
e. Building Inspector V
f. Building Technician V'"
g. Open Office for four cubes
h. Conference Room
I. Conference Room
J. Council Chambers
k. Employee Break Room
L Record Storage Room
m. Reception Area
n. Lobby Area
o. Law Enforcement I Civil Defense -
p. Computer Room .
q. City Engineer - Re.c --P\..~.cA.or . ?
r. City Attorney - s:.~~ 10"v ~~\J"d\""..Jo.J"
s. Expansion Office - /=,V-t c.ht-C::.t'
t. Toilets
u Copy I Mail
v. Catering Kitchen
w. Administrative Office - Disaster Preparedness -
x. Office Supply Room
y. Television Studio
z. Council Expansion
aa. General Storage - Recycle Bins, Water Meters, Election Equipment
bb. Community Group Storage
2. Notes From Open Meeting:
Groups that may have limited storage needs:
Lions, Scouts, Women of Today etc. may need 4'x4' storage lockers (Six Thus).
.
Storage would be for materials used on an ongoing basis.
Largest meetings were noted to be up to 75 people, with special events up to 200.
Page 5
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Kitchen should be for catering only. No major appliances or dishwasher would be required. Required capacity: up
to 200. No fund raising meals are planned. Dishes used would be disposable or washed off site.
Get site info as to setbacks, green space, lot coverage, parking, landscape screening etc.
We should still look at including the existing building, but there were several comments as to its condition.
Building elsewhere on the site would make it much easier on the city during construction. There is also a
possibility that a new site could be used if the present one is not adequate. Get lot survey. Zero lot line in front for
parking and building.
Council Chambers:
PA System with recording capacity.
Good design a must. Building should Make architectural a statement.
Seating for 100 with up to 100 additional in adjoining spaces.
Council to be raised with additional space for engineer, planner, city attorney, etc.
Start with 100 and open surrounding spaces/conference rooms into council chambers as needed.
Kitchen and toilets adjacent with access for city offices.
Set up for Video recording, no installation. Studio area 8 'x8' future.
City offices to be adjacent, but separated from, public meeting space. Try to keep all meeting rooms available for
both City and public use.
Look at possibility of a building witha basement, 2-story building or both.
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Refer to Larry Kruse's space needs study:
Wants excellent design with good use of space.
High ceilings needed in council areas for presentations.
Upgrade communication systems.
Bill depository needed outside.
All areas were reviewed with the following observations or changes made.
Administrator: Desk, credenza and small conference table
Office Cubical Area, Typical Cube 8' x 9' (4-thus)
Conference Room: 12' x 18'
Conference Room: 16' x 20'
Council Chambers: Seating for 75
Computer Room: 6' x 12', Climate Controlled
Fire Storage
Building SprinkJered, Ratings on rooms as required.
Lobby: Combined with reception
Copy/l'vlail Room: Copier, Fax, Postage Meter, Work Space, Paper Storage, Computer Terminal, Flatbed
Scanner
Parking Lots: Lighting, Decorative Lighting, Signage
Add Office Supply Room: 8' x ]2'
Add Television Studio: 8' x 8'
Add one room for the following
Recycle Bin Storage: 6' x 8'
Water Meter Storage: 6' x 8'
Election Storage: 6' x 8'
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Miscellaneous Items Needed:
Public Telephone
Mail Rack
No Lockers Required
No Time Clock
End of Meeting Notes
Page 6
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Section III
Preliminary Site Analysis
Existing City Hall Site
Zoning Ordinance Review: City of Albertville
Lot Requirements and Setbacks - Section 4850.6, P/I District
Minimum lot size: One (1) Acre - Proposed Lot 1.68 Acres
Setbacks: Front Yards 35' (North and East)
Side Yards 20' ( South and West)
Maximum Lot Coverage - Section 4850.8
40% of lot area - Proposed Lot Coverage 14%.
Proposed Lot Areas - Existing Site
Total lot area - 73,371 sf
Total setback area (Green Space) 28,531 sf
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Paved Area - 27,000 sf (Parking and Drives)
Parking Required: 82 spaces (per Al Brixius, Albertville City Planner)
Auditorium: 200 seats (1 -space /4 seats) = 50 spaces
Office: 6,000 sf, 3 spaces plus one space per 200 sf = 32 spaces
Building Area - 10,522 sf
Sidewalk Area - 3,000 sf
Miscellaneous planting and green space - 4,318 sf
Note: No minimum green space is required under this ordinance
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Page 7
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Section IV
Project Cost Estimate
A. New Facility on Existing Site
1.0 CITY HALL BUILDING
1.1-1.15 Building Cost
$ 160.00/sf (Means & SEH History) 10,522 sfx $160/sf = $1,683,520
Special Construction (Catering Kitchen, Video Rough-in) = $34,000
Building Demolition = $10,200
Total Building Cost: $1,727,720
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1.16 Site Requirements
Site Demo
Concrete Walkways (3,000 sf)
Bituminous Paving (27 ,000 sf)
Concrete Curb and Gutter (l ,200 lin. ft.)
Landscaping (30,000 sf)
Utilities.
Water
Sanitary
Storm
Site Lighting (6-fixtures) @ $2,000 Ea.
Sign
2.0 Project Soft Costs
FFE (furniture, fixtures and loose equipment)
7Y2% +-of building cost
. Information Systems (scanning)
Contingency (lO% of construction)
Soils and materials testing
Permits
Financing (1 % of construction)
Fees (legal, AlE, civil, testing)
15% of construction
.
$ 4,000
$ 9,000
$ 46,980
$ 12,000
$ 15,300
$ 10,000
$ 10,000
$ 16,000
$ 12,000
$ 10,000
Total Site Cost: $145,280
Total Building and Site Costs: $1.873.000
$] 29,579
$ 80,000
$187,300
$ 10,000
$ 15,000
$ 18,730
$280,950
Total Soft Costs: $721,559
Total Construction Costs: $2.594.559
Page 8
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Section IV
Project Cost Estimate
B. Remodel and add to Existing Facility
1.0 CITY HALL BUILDING
1.1-1.15 Building Cost
$lOO.OO/sf(Means & SEH History) 1,700sf= $170,000
$160.00/sf (Means & SEH History) 8,822sf x $ 160/sf = $1 ,411,520
Special Construction (Catering Kitchen, Video Rough-in) = $34,000
Additional Move, Leasing Interim Space and Communications = $60,000
Building Demolition = $10,200
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1.16 Site Requirements
Site Demo
Concrete Walkways (3,000 sf)
Bituminous Paving (27,000 sf)
Concrete Curb and Gutter (l ,200 lin. ft.)
Landscaping (30,000 sf)
Utilities
Water
Sanitary
Storm
Site Lighting (6 fixtures @$2,000 ea.).
Sign
2.0 Project Soft Costs
FFE (furniture, fixtures, loose equipment)
7Y2% +-of building cost
Information Systems (scanning)
Contingency (10% of construction)
Soils and materials testing
Permits
Financing (l % of construction)
Fees (legal, NE, civil, testing)
15% of construction)
U:V\\albev\040800\nport\.~pace Needs Fonn-021904.doc
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Total Building Cost $1,685,720
$ 4,000
$ 9,000
$ 46,980
$ 12,000
$ 15,300
$ 10,000
$ lO,OOO
$ 16,000
$ 12,000
$ 10,000
Total Site Cost:
$145,280
Total Building and Site Costs: $1.831.000
$126,429
$ 80,000
$183,100
$ 10,000
$ 15,000
$ 18,310
$274,650
Total Soft Costs: $707,489
Total Construction Costs: $2.538.489
Page 9
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March 17, 2004
RE: City of Albertville
City Hall Space/Needs Study
SEH No. AALBEV0408.00 14
Larry Kruse
City Administrator
City of Albertville
5964 Main A venue NE
Albertville, MN 55301
Dear Larry:
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Enclosed are city hall room drawings, including a revised Lobby-Reception Area at the same scale.
These can be duplicated, cut out, and arranged in any assorted layouts.
If we can be of assistance during a work session with the Council, please let us know.
c: Jim Schulz
Pete Carlson
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YMCA of Metropolitan Minneapolis
.
COMMITMENT TO
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of Metrooolitan Minneaoolis
ANew Area YMCA
.
.
.
.
Mission
The mission of the YMCA of Metropolitan Minneapolis is to develop the total person - spirit,
mind and body - through character development programs that build strong kids, strong families
and strong communities.
Four Core Values
--_._~--_.._-
. Caring
. Honesty
. Respect
. Responsibility
Fin' Point, of Fxrdlt.'I1Cl'
1.
2.
3.
4.
5.
Members and Participants First
Quality Services
Professional Staff
Clean and Attractive Facilities
Financial Integrity
2005 Goals
.
Implement the One YMCA Movement
Achieve Financial Integrity/Stewardship
Emphasize Professional and Volunteer Development
Improve Efficiencies and Customer Service
.
.
.
\ i s i 0 11 to r t It t.' F (I t II H'
11 " iIi/lid \tlollg /~ids, SfrtJ/lg /UlIIi/in, "lid strollg ('Ol1l1l1l1l1ifit'\.
02/08/05
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1: YMCA
.
Our History
1866 YMCA of Metropolitan Minneapolis founded
1887 YMCA Branch for students at the University of Minnesota is established
1919 Building opens at 9th & LaSalle
1929 Camp Ihduhapi site chosen on Lake Independence; becomes first completely winterized
camp in the nation
1938 Y's Men Club begins selling Christmas Trees to benefit YMCA camps and campers
1950s Construction of four Community YMCAs: Southtown, Roosevelt, Washburn and Northeast
1960 Blaisdell YMCA Opens
1964 Day Camp Kid Yapi Begins
1966 100th Anniversary Celebrations
1968 YMCA Urban Department formed - Detached Work Program begins
1973 Heritage Club Established
e 1973
Completion of$15 million Capital Campaign (largest of any YMCA at the time) to construct North
Community, Northwest, Southdale and Ridgedale YMCAs
1975 Southdale YMCA Opens
1983 A Commitment to Tomorrow Capital Campaign Raises $20 million
1990 New Downtown YMCA Opens
1993 $21.5 million Capital Campaign (Commitment to Values)
1996 Emma B. Howe Family YMCA (Coon Rapids) Opens
1997 Beacons Program Organized
1998 Minnesota Valley Family YMCA (Bumsville) Opens
2000 New University YMCA Building opens on University Avenue
2002 YMCA sponsored Woodson Institute for Student Excellence (W.I.S.E.) Charter School Opens
2003 YMCA Tri-City Skate Park Opens (Southdale YMCA)
2004 Ground breaking for the Andover YMCA
.
02/08/05
COM~
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Camp Icaghowan
Camp Ihduhapi
Camp Menogyn
Camp Warren
Branches
~._._______m__~____
Blaisdell YMCA
Downtown YMCA
Emma B. Howe Northeast Family YMCA
Emma B. Howe Northtown Family YMCA
Hiawatha YMCA
Minnesota Valley Family YMCA
North Community
Northwest YMCA
Ridgedale YMCA
Southdale YMCA
University YMCA
Dav_CllmpS
Camp Christmas Tree
Camp Guy Robinson
Camp Kici Yapi
Camp Manitou
Camp Streefland
.
02/08/05
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1: \MCA
. Who We Serve
The YMCA of Metropolitan Minneapolis is a 501(c)(3) not-for-profit charitable organization
that brings together the whole community. Programs are available for youngsters as young as six
months old and run the spectrum to a number of older adult programs. The YMCA serves boys
and girls, men and women, people of all faiths, races, backgrounds, abilities and income.
Target Populations include but are not limited to:
. Children
. Youth
. Teens
. Families
. Adults
. Older Adults
. Minorities
. Immigrants
. Low Income
. Developmentally/Physically Disable
. University students, faculty and future community leaders
. 64,256 people are currently served through YMCA Memberships.
Additionally, 62,190 people are served through YMCA Program Participation.
Total attendance of all programs and activities is over 500,000
.
02/08/05
--
COM~
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\':' \MCA
.
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Collaboration and Partnership Can Build an Area YMCA
For the past several years, the area residents have looked at options for a center that would
provide, social, recreational, educational and wellness opportunities. Within the last two years
talks began with the YMCA of Metropolitan Minneapolis to investigate the possibility of
constructing a new facility within our area. A marketing study was conducted by the YMCA of
the USA it indicated that there was overwhelming support to build and operate a new YMCA.
The proposed YMCA is a collaborative effort engaging the two cities of St. Michael and
Albertville and the YMCA of Metropolitan Minneapolis. Although located within those cities,
the proposed new YMCA will also serve many of the communities located within the area.
The new YMCA will be a full family facility, open to all individuals, families, businesses and
guests within the area. It will be operated as a branch of the YMCA of Metropolitan
Minneapolis a 501(c)(3) nonprofit organization that has been serving youth, families and
businesses with quality programs for over 138 years.
02/08/05
COM~
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.
Statement of Need
.:. The Northwest area in which we live and work serves a large geographical area. Many of
our residents commute to the Twin Cities for employment. This area has grown and
continues to grow quickly with new businesses, homes and families.
.:. Demographics for our area indicate a large percentage of:
. Adults
. Youth
. Young families
. Seniors
.:. At the present time there is a shortage of facilities in our immediate area that encourage
family activities. Recreational, educational and social opportunities today are being sought
outside our communities. Those working and supporting this effort recognize the value of
bringing family members together to maintain and strengthen their relationships.
.:. Construction of the new YMCA will allow for additional recreational, health and social
opportunities for our youth, young adults, families and senior citizens. At present, individual
organizations provide their area of interest and expertise without facilities. As a
collaborative agency, the YMCA will have a positive influence on the health and well being
of all persons and businesses within our community.
.:. The new area YMCA will provide a central meeting place that will bring people, industry,
business and communities together.
02/08/05
1: YMCA
. Plan to meet the need
A full family YMCA facility is proposed to be constructed on land leased to the YMCA of
Metropolitan Minneapolis for a 3D-year period. The YMCA would operate the facility as a
branch and support the following elements with certified programs.
.:. Water Park .:. Fitness Center
. Zero Depth Entry . Exercise Equipment
. Water Slide . Free Weights
. Lazy River . Personal Training
. Play Features
. Family Swim .:. Drop- In Childcare
.:. Warm Water Pool .:. Exercise Areas/Rooms
. Swim Lessons . Aerobic Studios
. Arthritic Programs . Mat Work
. Rehabilitation . Group Fitness
. Exercise
.:. Locker Rooms
.:. Gymnasium . Men's
- . Basketball . Woman's
. Volleyball . Family
. Youth and Adult Leagues
.:. Lobby
.:. Senior/Teen Center
. Social and Educational Activities .:. Vending Area
.:. Kids Gym .:. Administrative Area
. Play Equipment
. Supervised Activities .:. Parking
.:. Meeting! Multi-Purpose Rooms
. Community Rooms
. Teens
. Seniors
. P arti es
-
02/08/05
'OM~
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ttattt
l: YMCA
-
-
.
Impact on the Area
.:. Improve the quality of life for all persons
.:. Encourages new industry and businesses
.:. Encourages young people and families to take advantage of the opportunities within
the area
.:. Provides the ability of one facility to meet the needs of under-served populations such
as seniors, people with disabilities and youth at risk.
.:. Builds collaborations with communities, schools and other organizations that address
social, recreational, educational and health needs of the area.
02/08/05
co~~
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\': YMCA