2005-04-04 CC Packet
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ALBERTVILLE CITY COUNCIL
AGENDA
April 4, 2005
7:00 PM
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
3. MINUTES
a. March 21, 2005 City Council Minutes (pgs 4-12)
b. Bonestroo March 21, 2005 Council Notes (pgs 13-14)
4. CITIZEN FORUM - (10 Minute Limit)
5. CONSENT AGENDA
a. Approve payment of claims check numbers 021216-0212 (pgs 15-18 )
b. Liquor License Renewals
1). Off Sale Liquor Licenses
a). Holm Holdings Inc. (152 Club)
2). On Sale Liquor Licenses
a). Holm Holdings Inc. (152 Club)
b). Spectators Grille & Bar/Albertville Inc.
3). Special Sunday On Sale Liquor License
a). Holm Holdings Inc. (152 Club)
b). Spectators Grille & Bar/Albertville Inc.
4). On Sale Wine License
a). Hong Thai Inc.
b). Rosetti's Pizza & Pasta Inc.
c). Approve Bonestroo proceeding to have Braun Intertec do soil Borings and
Geotechnical Report for the City Hall Site at a cost not to exceed $3,287
d). Approve Bonestroo completing a topographic and boundary survey for City Hall at a
cost not to exceed $4,645
e). Application for Payment No.4 for 2004 School Pedestrian and Bike Path payable to
Buffalo Bituminous, Inc. in the amount of $12,096.99 (Pg 19)
f). Application for Payment No.3 (FINAL) for 2003 CSAH 37 and 60th Street payable
to Kuechle Underground, Inc. in the amount of $3,366.05 (Pg 20)
g). Approve the Application to Conduct Excluded Bingo for the Catholic Aid
Association at St. Albert Catholic Church Exemption No. X-00752 for
July 17, 2005
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h). Approve an application for a 3.2 Malt Liquor License for the Albertville Lions on .
Saturday, April 9th at the St. Albert Parish Center to raise funds for Community -
Albertville Fire Hall
i). Schedule a Special City Council Meeting for Tuesday, April 5th at 6:00 p.m. to
discuss the City Hall Project
j). Approve the Plans and Specifications for the CSAH 37 Trail and authorize bidding
6. ACTION ON PULLED CONSENT ITEMS
7. KDV 2004 ANNUAL AUDIT REVIEW
8. DEPARTMENT BUSINESS
a. Public Works - Wastewater Treatment Plant
1. Public Works Report (pg 21)
- Purchase six (6) Rubber Coated Picnic Tables
2. Wastewater Written Report (pg 22)
3. Sewer Backup Policy (pgs 23-24)
b. Planning
1. Old Castle Glass Building Expansion (pgsn 25-28)
c. Engineering
1. Monthly Statl,ls Report (pgs 29-30)
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d. Legal
1. Shoppe at Towne Lakes Restaurant Agreement (to be presented at meeting)
e. Finance
1. Written Report (pgs 31-36)
f. Administration
1. Written Report (presented at meeting)
2. Appointment of City Engineer
3. Request for Proposal to prepare a feasibility study to extend Lachman from
57th Street to 60th Street
4. Request for Proposal to update the feasibility study to extend 52nd Street to
Marlowe Avenue
5. Request for Proposal to prepare plans and specifications for extension of the Trunk
Water line under Mud Lake to serve Hunters Pass
6. Request for Proposal to prepare plans and specifications for design of a Lift
Station to serve Hunters Pass
7. Request for Proposal to prepare a feasibility report, plans and specifications to
improve 70th Street from CSAH 19 to MacIver to a 9-ton rural section street
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8. Request for Proposal to prepare a feasibility report to serve the neighborhood east
and north of the Public Works ,Facility with Water and Sewer, and to improve
MacIver to a 10 ton Standard in preparation for a County Building
9. Request for Proposal to prepare Plans and Specifications to install turn lanes and
center median on CASH 19 from Albertville Premium Outlets north to 70th Street,
including extension of the EDA main to 68th Street. Further, to identify how to
serve properties by Otsego Tool with sewer
10. Request for Proposals for 2005 Seal Coating
11. Request for Proposals for 2005 Overlaying
12. Request for Proposals for Design of Winter Park Parking Lots, Ball Fields, Soccer
Field and Trails
13. Authorization to get quotes on a new pickup for the Street and Parks Department
OTHER BUSINESS, MINUTES AND MATERIALS
a. Joint Powers Water Board March 16,2005 Minutes (pgs38-39 )
b. April - May 2005 Upcoming Monthly meeting (pg 40)
c. Local Board of Appeal and Equalization Handbook (addendum)
- Training for Local Boards of Appeal and Equalization; 2003 Legislation session
requires one member at each meeting of a Local Board of Appeal & Equalization
attend a course by January 1,2006
10. ADJOURNMENT
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City of Albertville
City Council Minutes
March 21, 2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning and
John Vetsch, City Attorney Mike Couri, City Planner Al Brixius, Assistant City Engineer Bob
Moberg, City Administrator Larry Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
Agenda as amended. Motion carried unanimously.
Add: g.2. Washington, DC
Move: e. 1. Liquor License Ordinance -
e.2. Liquor License Renewals -
before Planning
before Planning
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MINUTES
MOTION BY Council member Vetsch, seconded by Council member Fay to approve the
March 7, 2005 regular City Council minutes as presented. Motion carried unanimously.
CITIZEN FORUM
Mayor Peterson asked if there was anyone in the audience to discuss items that are not on the
agenda.
No one was present to speak before the council.
CONSENT AGENDA
MOTION BY Council member Klecker, seconded by Council member Fay to approve the consent
agenda pulling check numbers 022159 and 022168. Motion carried unanimously.
a. Approve payment of claims check numbers 021150-021207
c. Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $1,000
and make a donation to the Albertville Queen's Committee for Float Repair in the amount of
$1,000
d. Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $1,000 .
and make a donation to the Roy Simms Library in the amount of $1 ,000
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e. Application for Payment No. 2 (FINAL) for 2004 Seal Coat Improvement payable to
Pearson Bros., Inc. in the amount of $934.63
ACTION ON PULLED CONSENT ITEMS
Council asked for clarification of services or products purchased on check numbers 021159 and
021168.
City Administrator Kruse informed the Council that check number 021159 to CDW-G is for
computer equipment in which there is a state contract for reduced priced computer equipment.
City Administrator Kruse informed the Council that check number 021168 to Engineering America,
Inc. was for the UV lamps at the Wastewater Treatment Plant. WWTF Superintendent Middendorf
informed the Council that the UV lamps last up to 15,000 hours.
MOTION BY Council member Berning, seconded by Council member Klecker to approve check
numbers 022159 and 022168. Motion carried unanimously.
1-94 TINKLENBERG UPDATE
Tinklenberg Group updated the Council stating the re-authorization forms are complete and ready to
be presented. The application has been shared with Kennedy and Wright County.
$1.5 million has been requested in the appropriations bill and $12 million in the Authorization Bill,
which is a 6-year Congressional Bill.
Tinklenberg stated the Authorization Bill will go before Congress on March 29. Then it will go
before the Senate in September 2005.
Tinklenberg informed the Council they will be attending the March 23rd 1-94 Chamber Business
meeting.
CITY HALL CONSTRUCTION - BONESTROO
Mark Forbes with Bonestroo addressed the Council with a rough concept plan of a City Hall plan.
Mr. Forbes was involved in a conference call with City Administrator Kruse and a couple Council
members discussing the option of a 2-story facility. Mr. Forbes wanted clarification from the
Council if the idea was unanimous. Mr. Forbes brought to the Council attention the thought of a
full basement or partial basement. What is the Council's intention of what will be located in the
space? Would it be for the mechanic purposes only or would there be conference rooms? Mr.
Forbes did not take into account in the original concept an elevator if the area would be used for
storage.
Council member Vetsch was under the impression there would be rooms for community functions.
City Planner Brixius asked what the height of the building where the Council Chamber would be
located and then the office area.
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Mr. Forbes stated that the Council Chamber area would be approximately 14' tall and the office .
space would be approximately 12' tall.
City Planner Brixius suggested the second story be placed behind the Council Chamber area for a
better exterior appearance.
Mayor Peterson wanted to know from the Council if they would like to proceed with the option of a
2-story building.
Council member Fay stated why not build the shell of the second floor now.
Council member Vetsch stated it would be the best interest of the City to invest in the second floor
now.
Council member Berning stated that he would look at it.
Council member Klecker stated that since we would go with the partial basement for the mechanics
the second floor would be something to think about.
Mayor Peterson would like to look at the options for the second floor before committing to it.
Mr. Forbes stated he would take the information from the meeting and draft up some basic design
for 1,800 to 2,000 square feet of use able second floor space.
There appeared to be a consensus that this additional area beyond the space outlined in the SEH
Space Needs Study would require increasing the project budget, and that now would be the time to .
add space instead of five years from now.
DEPARTMENT BUSINESS
PUBLIC WORKS
City Administrator Kruse shared that the Public Works Committee will not be meeting in April.
Instead the Parks Committee will meet on Monday, April 4th at 6:00 p.m.
MOTION BY Council member Berning, seconded by Mayor Peterson to approve Omann Brothers
low bid for the finishing touches to Albert Villas Park. $68,375 for the small basketball court,
curbing around the playground parking lot and a trail around the park. $39,910 for playground
equipment and installation. Motion carried unanimously.
WWTF - METER RADIO READERS
WWTF Superintendent Middendorf stated that at the previous Council meeting the installation of
radio read units was brought up. WWTF Supt. Middendorf shared with the Council that staff has
put together estimated costs for their review to speed up the installation ofthe radio read units.
Council asked WWTF Supt. Middendorf where the funds to pay for this would come from.
WWTF Supt. Middendorf and City Administrator Kruse stated the funds would come from the SAC
Funds.
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Council member Klecker stated he felt there were many benefits to accelerating the radio read
program including less staff time on billing and better customer satisfaction. Some Council
members expressed concern over spending Sewer Availability Funds (SAC) for this purpose. City
Administrator Kruse reviewed the use of these funds with the City's Auditors and they concurred
that this would be an appropriate use of those funds.
Mayor Peterson stated that when we approved this we understood it would be a 9-year process and
thought the City should continue as planned for 2005 and review it again in 2006. Council member
Fay shared he would give the process another year before pushing it more.
No action was taken on accelerating the radio read installation program.
City Planner Brixius brought up the concern in regards to the plans including the construction of
Linwood Avenue from 70th Street to 68th Street, the extension of 68th Street from LaBeaux Avenue
to Linden Street, and the construction of a portion of Linden Street. The County has made the
determination to only grant a right in/out access to County Road 19 (LaBeaux Avenue) with a
center median constructed from West Laketowne Drive to 70th Street. The access to 70th Street
will be a full intersection initially; however, this intersection will be changed to a right-inlright-out
intersection when 70th Street is upgraded to an urban major collector street. This intersection
change will be mandated to accommodate safe turning movements and stacking at the County Road
19/70th Street intersection.
City Planner Brixius concluded with the recommendations to the proposed design and layout is
generally consistent with the intent of the Phase II PUD and preliminary plat approval for the
Towne Lakes development. As such, our office recommends approval of the Towne Lakes 6th
Addition final plat based on the findings made in this report subject to the following conditions:
1.
The developer must enter into a development contract with the City.
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2.
The developer is on notice that the intersection of Linwood Drive and 70th Street will be
restricted to right-inlright-out when 70th Street is improved to an urban collector street.
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3. The landscape and grading plans be modified to provide a small berm along the north side of
the townhomes, along 70th Street.
4. The developer not install boulevard trees along the commercial properties until local curb
cuts are defined. The developer shall post a landscape escrow to fund the future installation
of the boulevard trees.
5. The detailed signage plan includes:
a. Reflectors and additional traffic signage on the Linwood Drive center island,
additional address signs be located in the internal private drives.
6. All homes shall comply with the approved Preliminary Plat and PUD standards.
7. Additional comments form City Staff, Planning Commission, and City Council.
Assistant City Engineer Moberg reviewed the final plant, grading plans, proposed construction
plans, landscaping plans, construction specifications, and drainage calculations submitted for
Towne Lakes 6th Addition. Assistant City Engineer Moberg had comments for the developer
regarding the plat. Wright County has indicated the extension of 68th Street to LaBeauxAvenue
(CSAH 19) will only be permitted if access is limited to "right-in, right-out". Installation of a .
center median on CSAH 19 will be required to enforce the limited access at 68th Street. The County
does not have a plan or a timetable in place to install the median. Construction of 68th Street should
be delayed until the County establishes a plan and timetable.
Assistant City Engineer Moberg stated that the right-of-way width for Linwood Drive shall have a
uniform width of SO-feet from 70th Street to a point approximately 230 feet southerly of the plat
boundary which have been addressed. Temporary easements for drainage purposes should be
secured for the temporary drainage ponds between Lancaster Way and Linden Street, which has
also been addressed.
Assistant City Engineer Moberg reviewed the concern regarding the grading plan. Wright County
will likely require a right turn lane to access 6Sth Street from northbound CSAH 19, which has been
addressed. There are traffic safety issues, which may require it to be a full access. Assistant City
Engineer Moberg stated that in the future the road might become a right in, right-out only. The
paving of 70th Street between CSAH 19 and Linwood Drive should be considered in conjunction
with construction ofthe development. Assistant City Engineer Moberg stated that staff is working
with the City of Otsego to begin this street project.
Assistant City Engineer Moberg brought to the Council's attention a few areas under the
construction plans; water main is to be looped between Lots 4 and 5 from Linwood Drive to the
private driveway; the City may want to consider extending water main in 6Sth Street from Linwood
Drive to CSAH 19 for looping purposes. At a minimum, looping should be required when .
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development of the commercial lot (Outlot E) occurs. To complete the loop, water main will need
to be extended northerly along CSAH 19 from 67th Street; drain tile shall be extended in both
directions from CSMH-86 and CB-87.
Council addressed the concern with the street light spacing within the development. Council had
concerns with the appearance of the town homes.
Mayor Peterson asked ifthere was anyone in the audience regarding the Towne Lakes 6th Addition.
The applicant asked for the Council's support in the future to keep 70th Street a full access.
DEVELOPER'S AGREEMENT
City Attorney Couri reviewed the Developer's Agreement. City Attorney Couri brought to the
Council attention item K. on page 53 of the packet. It states the developer shall provide the City a
landscape escrow in the amount of $5,600 for the future boulevard landscape plantings along 68th
Street.
City Attorney Couri then reviewed item B. i thru iv on page 56; electrical power supply, to be
provided by Xcel Energy or other such carrier; natural gas supply, to be provided by Reliant Energy
or other such carried; telephone services, to be provided by SprintJUnited Telephone Company or
other such carrier; Cable TV services, to be provided by a local carrier. The developer will ensure
this will be done.
City Attorney Couri discussed item E. on page 57 of the packet regarding the developer shall install
storm water retention/water quality ponds and basins upon the Development as shown on the
Grading, Drainage and Erosion Control Plan. Said ponds and basins shall be dedicated to the City,
and Developer shall provide the City with perpetual drainage easements over such ponds. Said
retention ponds and basins shall be installed prior to the installation of utilities. There will be a
temporary pond located on an outlot in Towne Lakes 3rd Addition once iUs developed.
MOTION BY Council member Berning, seconded by Council member Klecker to approve the
Towne Lakes 6th Addition Final Plat. Mayor Peterson, Council members Berning, Fay, and
Klecker voted aye. Opposed Council member Vetsch. Motion carried.
MOTION BY Council member Fay, seconded by Council member Berning to approve the Towne
Lakes 6th Addition Developer's Agreement. Mayor Peterson, Council members Berning, Fay, and
Klecker voted aye. Opposed Council member Vetsch. Motion carried.
THE SHOPPES AT TOWNE LAKES ONE
City Planner Brixius stated Granite City Real Estate hereby requested a modification ofthe
Conditional Use Agreement for Shoppes at Towne Lakes One dated February 3, 2004. The original
specified use for Lot I was for a Restaurant. The site is a better location for a financial institution.
The City Council expressed concern regarding changing the previously approved plans. After some
discussion of the benefits of relocating the restaurant to the second phase, and discussion about the
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possibility to have the Developer dedicate two larger free standing restaurants, the Council was .
more accepting to looking at a concept plan.
Council asked if the Developer could be held to a Restaurant on Lot I of Shop pes of Towne Lakes
One.
Staff stated it is the Council's choice to leave the Developer's Agreement as approved or amend it
to allow the change. Staff wanted Council to be aware that this item has not gone before the
Planning & Zoning Commission and that Staff was not in support of the second phase Concept Plan
presented.
City Attorney Couri stated that we could amend the Developer's Agreement to require two larger
freestanding restaurant sites in the second phase.
Staffwill bring this back to the next meeting. City Attorney Couri will draft an amendment to the
Developer's Agreement. Mr. Tempel will have more details on sites for the Shoppes at Towne
Lakes One Phase 2 identifYing two (2) sites for restaurants.
Council was in agreement to have Granite City Real Estate attend the April 4, 2005 Council
meeting presenting a Concept Plan.
BUILDING DEPARTMENT
BUILDING PER.VUT REFUND
City Administrator Kruse stated that the builder is requesting a refund for a building permit, which .
has elapsed for more than 180 days. The Council may consider the adoption of a policy of a case-
by-case review after 180 days has expired.
MOTION BY Council member Berning, seconded by Mayor Peterson to approve the Refund of
Permit No. B23-546 in the amount of$7,630.50. Motion carried unanimously.
ENGINEERING
ENGINEERING TRANSITION PLAN
Assistant City Engineer Moberg updated the Council on the status of various projects in the
transition plan.
Staff was looking for direction from Council regarding the 70th Street Corridor Study.
MOTION BY Council member Berning, seconded by Mayor Peterson to proceed with the Corridor
Study and forward to Otsego staff. Council member Fay abstained from voting. Motion carried
unanimously.
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LEGAL
LIQUOR LICENSE ORDINANCE
City Attorney Couri reviewed the amendment to the Liquor Ordinance addressing the noise
concern. City Attorney Couri recommended adding a section dealing with a maximum decibel level
the noise can be maintained.
Council asked how strict our current Noise Ordinance is in comparison to the amendment to the
Liquor Ordinance.
City Attorney Couri stated that our current Noise Ordinance is stricter in comparison to the
amendment. City Attorney Couri informed the Council it is more criminal whereas with the
amendment it would be a violation of the Liquor License.
Mayor Peterson asked if there was anyone in the audience regarding the amendment to the Liquor
License Ordinance.
Deb Holm from the 152 Club brought to the Council's attention there is no restriction on the hours.
Gary Vetsch representingSmackdown's informed the Council that a Wright County Sheriff did
report the previous incident.
City Administrator Kruse stated that there is a report on file with the Wright County Sheriffs
Department, but the Sheriffs Department is unsure how to report the citation.
Ms. Holm commented that a number of other abutting neighbors do not have an issue with the
nOIse.
MOTION BY Mayor Peterson, seconded by Council member Klecker to deny the amendment to
Liquor License. Motion carried unanimously.
LIQUOR LICENSE
MOTION BY Council member Klecker, seconded by Council member Fay to approve the 2005
Liquor Licenses as follows: Liquor License Renewals: Off Sale Liquor License for - Westside
Liquor, Inc., C.L. Gentile Inc., Hackenmueller's Inc., and Vetsch, Gary E.; On Sale Liquor License
for - C. L. Gentile Inc., D. Michael's B's II Inc., Vetsch, Gary E., and Cedar Creek Golf; Special
Sunday On Sale Liquor License for C. L. Gentile Inc., D. Michael B's II Inc., Vetsch, Gary E.,
and Cedar Creek Golf; Off Sale 3.2 Malt Beverage for JTS Auto Service, Inc. Motion carried
unanimously.
FINANCE
None.
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ADMINISTRATION
WRITTEN REpORT
City Administrator Kruse updated the Council on the status of various projects or items in progress.
WASHINGTON, DC
City Administrator Kruse asked if there were any other Coundl members interested in going to
Washington, DC to lobby for 1-94 funds. There were no volunteers.
ADJOURN TO CLOSED SESSION REGARDING SETTLEMENT OF PILOT LAND
DEVELOPMENT LAWSUIT
Mayor Peterson closed the public meeting at 9:45 p.m.
Mayor Peterson reconvened the public meeting at 10:00 p.m.
Council directed staff to precede with the settlement as outlined in the abbreviated settlement
agreement.
OTHER BUSINESS. MINUTES AND MATERIALS
PARKS COMMITTEE MEMBER APPOINTMENTS
ADJOURNMENT
MOTION BY Council member Fay, seconded by Council member Berning to adjourn at
10:05 p.m. Motion carried unanimously.
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ALBERTVILLE CITY HALL
ALBERTVILLE, MINNESOTA
MEETING NOTES
March 28, 2005
File No. 1028-05-100
The following is a summary (by Mark Forbes) of the his presentation and discussion before the City
Council on March 21, 2005:
Mayor - Don Peterson
Tom Fay
Ron Klecker
LeRoy Berning
John Vetsch,
City Administrator - Larry Kruse.
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The purpose of the presentation and discussion was to obtain decisions on two topics which emerged at
the workshop meeting with the City Council on March 2,2005. The first topic was to decide on the
addition of a basement space to the building program. Mark provided a cost estimate for basement space
highlighting the cost difference between one-story building with perimeter frost footings and a one-story
building with a basement. The second topic was to decide whether the building should be a one or two-
story design. Mark made a presentation of schematic floor plan options comparing a one-story scenario
to a two-story.
The cost for a basement was approximately $35 additional dollars per square foot over a one-story
building with frost footings. It was pointed out that a building with a basement beneath the entire
footprint would be extremely expensive. The Council approved a basement and determined that the
space would be sized to accommodate the mechanical room and additional storage space. An elevator is
not required to serve a basement with only mechanical and storage however; Leroy recommended that
we position an elevator within the building to serve the basement space. Only one stair is required to
access the basement. Mark explained that addition of a basement space will be contingent upon the soils
report indicating no problems.
The one-story design option demonstrated that the entire building program could fit on the site with
space to spare next to the building, to the west. A large storage area was added to the plan at the west
end of the building in response to discussions at the March 2nd meeting.
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The two-story design was similar to the one-story with some of the office space moved to the second .
floor. The question discussed was, how much of the programmed space should go up to the second
floor? Mark maintained that nearly 75% of the programmed building space should be located on the first
floor for good inter-office communication and orderly workflow in the day-to-day office operations. The
remaining spaces that seem more independent could be located at the second floor. A concern was
expressed over creating a small second floor that appears to be no more than a "bump" on the roof.
Mark explained that developing a second floor with a visual impact, due to its size and proportion, is an
important part of the "Significant Architecture" we are striving for on this project.
As an alternative, the building could easily be designed with structural provision for a second floor to be
added in the future to alleviate the need for more land for the addition. The stairs and elevator could be
installed in pre-designated spaces which convert at the time ofthe addition. This second floor addition
process is a bit messy due to the requirement of a roof tear-off however; it's been done successfully
many times.
Because the entire building program fit on the first floor, the discussion moved to the idea of adding
additional space at the second floor. Concern was expressed by the Council over continually rising
construction costs that would be encountered in a future addition scenario. It was initially discussed that
space could be shelled out only but was decided that the space would be finished with a meeting type
room and elevator access. The Council approved a two-story design with approximately 1,800 to 2,000
square feet (usable) new space at the second floor with future expansion capability.
The cost of the constructing the basement space, the stairs, and the elevator are items that were not .
identified in the SEH Building Program and Estimate and will add additional cost to the project. Adding
the second floor space will also add additional cost to project. The following estimate is a summary of
probable costs for the added basement and second floor spaces. The areas for the new spaces were taken
from revised floor plans emailed to Larry on 3/24/05:
Basement $75/ square foot x 2,888 s.f.
Second Floor$160 / square foot x 2808 s.f.
New Elevator
Total
$216,000
$449,280
$55.000
$720,280
An earlier discussion with Al Brixius revealed that required parking spaces need not provide for a
worse-case scenario; with the Council Room filled at the same time the office spaces are fully occupied.
Most of the uses of the Council Room will occur in the evenings and on weekends. Ron requested that
Mark look at an alternative parking entry/exit off Main nearer the existing City Hall building.
The above represents the author's understanding of items discussed and conclusions made. Please report
any discrepancies to the author in a timely manner.
cc: all attendees, file, Mike Woehrle - NRA
GFU, MTR, JJM, MEL, JPC, PJC, SLA
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CITY OF ALBERTVILLE
03/31/05 1 :52 P
Page
*Check Detail Register@)
April 2005
Check Amt Invoice Comment
Total AFLAC
Paid Chk# 021217 4/4/2005 ALLlNA MEDICAL CLINIC
E 101-42000-305 Medical- Physicals
Total ALLlNA MEDICAL CLINIC
Paid Chk# 021218 4/4/2005 BUFFALO BITUMINOUS INC.
E 476-49000-300 Professional Srvs (GENERAL) $19,096.99
Total BUFFALO BITUMINOUS INC. $19,096.99
Paid Chk# 021219 4/4/2005 CARQUEST
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
E 101-43100-404 Repair/Maint-
E 101-43100-215 Shop Supplies
E 101-43100-215 Shop Supplies
E 101-45100-404 Repair/Maint-
Total CARQUEST
Paid Chk# 021220 4/4/2005 CENTER POINT ENERGY
E 601-49450-383 Gas Utilities
Total CENTER POINT ENERGY
Paid Chk# 021221 4/4/2005 CHARTER COMMUNICATIONS
E 101-42000-405 Repair/Maint - Buildings $262.35 83523051801 internet hook up & service
Total CHARTER COMMUNICATIONS $262.35
Paid Chk# 021222 4/4/2005 DENNY'S SMALL ENGINE/CHAIN SAW
E 101-45100-404 Repair/Maint - $21.52
Total DENNY'S SMALL ENGINE/CHAIN SAW $21.52
Paid Chk# 021223 4/4/2005 ELAN FINANCIAL SERVICES
E 101-41400-200 Office Supplies (GENERAL)
Total ELAN FINANCIAL SERVICES
Paid Chk# 021224 4/4/2005 GUPTIL CONTRACTING
R 601-00000-99999 UNALLOCATEO UTILITY
Total GUPTIL CONTRACTING
Paid Chk# 021225 4/4/2005 KRUSE, LARRY
E 468-49000-300 Professional Srvs (GENERAL) $1,208.80
Total KRUSE, LARRY $1,208.80
Paid Chk# 021226 4/4/2005 KUECHLE UNDERGROUND, INC.
E 101-49300-660 Capital Projects Reserve $3,366.05
Total KUECHLE UNDERGROUND, INC. $3,366.05
Paid Chk# 021227 4/4/2005 LARSON PUBLICATIONS
E 101-42000-340 Advertising $88.20 06554643.00 smoking 2 X 6
E 101-42000-340 Advertising $102.90 06555552-00 heating 2 x 7
Total LARSON PUBLICATIONS $191.10
Paid Chk# 021228 4/4/2005 LEAGUE OF MINNESOTA CITIES
E 101-41300-208 Training and Instruction $40.00 1-000020698 conference LCW 05 TG KL
10100 Premier Bank
Paid Chk# 021216 4/4/2005 AFLAC
G 101-21710 Other Oeducations
$16.16 501386
$16.16
$721.25 1110002595
$721.25
$10.95 0269951
$72.03 0270133
$121.11 0270277
$21.29 0270285
$25.91 0270540
$15.71 0270691
$59.24 0270750
$3.08 0270818
$329.32
AFLAC Insurance Prem
medical training qtrly billing
04 School Ped Trail final pmt
hard shell paste wax
crimp fittings, hyd hose
hyd hose, crimp fittings, hyd
hyd fluid
battery
socket, metric skt, sharpie me
tie down, strap on, deep creep
lamp lens
$593.13 50100190670 6440 Maciver Ave
$593.13
$81.33
$81.33
$37.68
$37.68
chain and parts
supplies
refund utility bill overpd
I 94 Funding Washington
pmt 3 03 CSAH 37 & 60th St Fin
15
CITY OF ALBERTVILLE
*Check Detail Register@
April 2005
Check Amt Invoice Comment
E 101-41300-208 Training and Instruction
Total LEAGUE OF MINNESOTA CITIES
Paid Chk# 021229 4/4/2005 MIDDENDORF, JOHN
E 601-49450-210 Operating Supplies
Total MIDDENDORF, JOHN
Paid Chk# 021230 4/4/2005 Mil LIFE
E 101-45100-130 Employer Paid Ins
E 101-41500-131 Employer Paid Health
E 101-41300-133 Employer Paid Dental
E 101-43100-130 Employer Paid Ins
E 101-42400-130 Employer Paid Ins
G 101-21710 Other Deducations
E 601-49450-130 Employer Paid Ins
E 101-41500-131 Employer Paid Health
E 602-49400-130 Employer Paid Ins
Total Mil LIFE
Paid Chk# 021231 4/4/2005 MILLER, BRIDGET
E 101-41400-331 Travel Expenses
Total MILLER, BRIDGET
Paid Chk# 021232 4/4/2005 NEXTEL COMMUNICATIONS
E 101-43100-323 Nextel Radio Units
E 602-49400-323 Nextel Radio Units
E 101-41300-321 Telephone
E 101-43100-323 Nextel Radio Units
E 101-45100-323 Nextel Radio Units
E 101-43100-323 Nextel Radio Units
E 101-42400-323 Nextel Radio Units
E 101-41400-323 Nextel Radio Units
E 101-42400-323 Nextel Radio Units
E 101-41400-323 Nextel Radio Units
E 601-49450-323 Nextel Radio Units
E 101-43100-323 Nextel Radio Units
Total NEXTEL COMMUNICATIONS
Paid Chk# 021233 4/4/2005 NORTHERN 405
E 101-43100-215 Shop Supplies $64.46 204275
Total NORTHERN 405 $64.46
Paid Chk# 021234 4/4/2005 NORTHERN TOOL & EQUIPMENT
E 101-45100-404 Repair/Maint - $127.76 0191020536
E 101-43100-404 Repair/Maint - $67.08 0191022533
E 101-45100-404 Repair/Maint - $57.46 0195005364
Total NORTHERN TOOL & EQUIPMENT $252.30
Paid Chk# 021235 4/4/2005 NSRMAA
E 101-42000-433 Dues and Subscriptions $150.00
Total NSRMAA $150.00
Paid Chk# 021236 4/4/2005 OFFICE MAX - A BOISE COMPANY
E 101-42400-200 Office Supplies (GENERAL) $102.78 374211
E 101-41400-200 Office Supplies (GENERAL) $10.29 374678
E 101-41400-200 Office Supplies (GENERAL) $146.26 603344
E 101-41400-200 Office Supplies (GENERAL) $8.16 604619
Total OFFICE MAX - A BOISE COMPANY $267.49
$75.00 1-000020786 conference reg 05 state of cit
$115.00
$20.00
$20.00
$3.90
$2.40
$8.70
$18.00
$18.90
$7.50
$3.90
$4.80
$3.90
$72.00
$91.03
$91.03
$40.36 718183318-0
$40.33 718183318-0
$47.78 718183318-0
$44.21 718183318-0
$40.33 718183318-0
$40.33 718183318-0
$40.33 718183318-0
$40.33 718183318-0
$44.22 718183318-0
$40.33 718183318-0
$42.55 718183318-0
$40.33 718183318-0
$501.43
Reimb. Wright Co. Soils CD
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins Emp Port
Emp Life Ins
Emp Life Ins
Emp Life Ins
Annual Clerk Conference
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
NHY acme nut, leadscrew
parts, Cylinder, grinding weel
square tube T/w Plaine
parts
annual dues Fire Dept
pens, paper, files
pens
deskjet ink, emv, cd's, clk, t
elk
03/31/0.:
.
.
16
.
CITY OF ALBERTVILLE
*Check Detail Register@)
03/31/05 1 :52 P
Page
April 2005
Check Amt Invoice Comment
Paid Chk# 021237 4/4/2005 PITNEY BOWES
E 101-41400-413 Office Equipment Rental $204.00 0787150-MRO Postage Machine Rental
Total PITNEY BOWES $204.00
Paid Chk# 021238 4/4/2005 REED BUSINESS INFORMATION
E 491-49000-300 Professional Srvs (GENERAL) $90.90 2850246
Total REED BUSINESS INFORMATION $90.90
Paid Chk# 021239 4/4/2005 SCHARBER & SONS
E 101-45100-404 Repair/Maint-
Total SCHARBER & SONS
Paid Chk# 021240 4/4/2005 SPRINT. MO
E 101-41940-321 Telephone
E 101-42000-321 Telephone
E 101-45100-321 Telephone
E 101-41940-321 Telephone
E 101-42400-321 Telephone
E 101-42400-321 Telephone
E 101-42400-321 Telephone
E 101-41940-321 Telephone
E 101-42400-321 Telephone
E 101-42400-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 101-42000-321 Telephone
E 101-43100-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 101-41940-321 Telephone
E 601-49450-321 Telephone
E 101-41940-321 Telephone
$59.88 01330610
$59.88
.
$29.01 0305
$41.44 0305
$25.65 0305
$178.57 0305
$109.17 0305
$104.17 0305
$55.73 0305
$50.23 0305
$48.78 0305
$48.78 0305
($26.82) 0305
$48.78 0305
$237.56 0305
$39.95 0305
$39.95 0305
$31.04 0305
$30.00 0305
$30.00 0305
$29.71 0305
$29.18 0305
$54.19 0305
$48.78 0305
Total SPRINT- MO $1,283.85
Paid Chk# 021241 4/4/2005 STEFFENS BROS. MEATS, INC.
E 101-41400-200 Office Supplies (GENERAL) $25.00
Total STEFFENS BROS. MEATS, INC. $25.00
Paid Chk# 021242 4/4/2005 TCI TIRE CENTERS #279
E 101-43100-404 Repair/Maint - $68.06 2790028975
Total TCI TIRE CENTERS #279 $68.06
Paid Chk# 021243 4/4/2005 TOSHIBA AMERICA INFO SYS INC
E 101-41400-413 Office Equipment Rental $496.16 41621267
Total TOSHIBA AMERICA INFO SYS INC $496.16
Paid Chk# 021244 4/4/2005 WOODSIDE COMMUNITIES
R 101-00000-32210 Building Permits
R 101-00000-32210 Building Permits
R 101-00000-32210 Building Permits
R 101-00000-32210 Building Permits
R 101-00000-32210 Building Permits
R 602-00000-37171 WAC - JPB
R 602-00000-37170 WAC - City
R 204-00000-37270 SAC Fees
.
$50.00 B23-546
$100.00 B23-546
$100.00 B23-546
$100.00 B23-546
$880.50 B23-546
$1,450.00 B23-546
$550.00 B23-546
$4,200.00 B23-546
Ad WWTP
fitting, hyd tip, elbow fift,
497-4214
497-4836
497-2215
497-3384
497-5007
497-2068
497-5106
497-3758
497-7485
497-7416
adjustment
497-3106
taxes & surcharge
497-3145
497-0179
497-7485
497-0774
497-0452
Idst
497-3210
497-1888
497-4182
gift certif. Jody
mount & dismount Truck, wheels
Copier Maintenance Agreement
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
Refund Bldg Permit
17
CITY OF ALBERTVILLE
*Check Detail Register@
April 2005
Check Amt Invoice Comment
R 604-00000-37450 Storm Wtr Connection $200.00 B23-546
Total WOODSIDE COMMUNITIES $7,630.50
Paid Chk# 021245 4/4/2005 WRIGHT-HENNEPIN COOPERATIVE
E 101-45100-381 Electric Utilities $155.68 parks
E 101-43160-381 Electric Utilities $53.04 50148552000 Street Lighting - 58-59-60 St.
E 601-49450-381 Electric Utilities $51.50 50150766000 Towne Lakes Lift Station
Total WRIGHT-HENNEPIN COOPERATIVE $260.22
Paid Chk# 021246 4/4/2005 XCEL ENERGY
E 101-42000-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 601-49450-381 Electric Utilities
Total XCEL ENERGY
Refund Bldg Permit
$258.01 51468978490 11350 57th St
$34.37 51468978490 5801 Main Ave
$242.74 51468978490 5975 Main Ave
$83.21 51545432690 5900 Co Rd Swr & 11942 52nd St
$618.33
10100 Premier Bank
$38,196.29
Fund Summary
101 GENERAL FUND
204 SEWER ACCESS
468 CSAH 19 RAMPS
476 SCHOOL PEDESTRIAN - BIKE TRAIL
491 WWTF Phase 2
601 SEWER FUND
602 WATER FUND
604 STORM WATER
10100 Premier Bank
$10,469.21
$4,200.00
$1,208.80
$19,096.99
$90.90
$886.16
$2,044.23
$200.00
$38,196.29
03/31/05.
.
.
18
.~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Bob Moberg, PE
Project Engineer
DATE:
March 24, 2005
RE:
2004 School Pedestrian and Bike Path
Albertville, Minnesota
SEH No. A-ALBEV 0405
Enclosed please find Application for Payment No.4 for this project in the amount of$19,096.99.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows:
.
Buffalo Bituminous, Inc.
SEH
City of Albertville
If you have any questions, please feel free to call us.
nm
Enclosures
c: Russ Bly, SEH
.
19
Jt..
SEH MEMORANDUM
.
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert L. Moberg, PE
Project Manager
DATE:
March 28, 2005
2003 CSAH 37 and 60th Street
Albertville, Minnesota
SEH No. A-ALBEV 0410
RE:
Enclosed please find Application for Payment No.3 (FINAL) for this project in the amount of
$3,366.05. With this payment, the final contract amount is $47,941.00.
We reviewed this application and it appears to be in order. When payment is made, sign all copies
and distribute as follows:
.
Kuechle Underground, Inc.
SEH
City of Albertville
The following final paperwork documents are also enclosed for your files:
Final Statement
Consent of Surety to Final Payment
IC-134 State Withholding Affidavit for Contractors forms
Receipt and Waiver of Mechanic's Lien Rights forms
If you have any questions, please feel free to call me at 651.490.2147.
nm
Enclosures
x:\ae\,albev\041 OOO\coIT\afp3fnl~ city.doc
c: Russ Bly, SEH
File
.
20
. City of Albertville
MEMORANDUM
.
.
TO: Mayor and City Council
FROM: Tim Guimont, Public Works Supervisor
DATE: March 30,2005
SUBJECT: Public Works/Parks Maintenance Report
STREETS
By the end of the week all the streets will have been swept. After the streets have been swept,
weather permitting, we will begin crack filling. I am trying to set up some demos on new tar kettles
during this time.
PARKS
We have been removing dead trees and brush from Winter Park. We have made lots of progress
there, but there is still a lot to do.
We installed the tennis nets and are doing playground inspections. Weare getting the parks ready
for spring and summer.
I would like to purchase six (6) rubber coated perforated steel picnic tables to replace some of the
wooden tables at various parks. The price is $584.25 each (includes tax and shipping) for a total
cost of $4.341. This would not replace all of the old tables. We will need to add more table in the
future.
TG:bmm
21
City of Albertville
MEMORANDUM
.
TO: Mayor and City Council
FROM: John Middendorf, Wastewater Department
DATE: March 30, 2005
SUBJECT: Wastewater Treatment Facility Report
Wastewater Department
1. ACCIDENT: On March 16th I was involved in an automobile accident with the 2000 GMC
Pickup.
I was on 1-94 traveling south toward Rogers. The traffic started slowing down, the truck
behind me could not stop in time rear-ending me, which pushed me into the car ahead of
me. Repairs are being done at Albertville Body Shop and should be completed by
Monda~ '
April 41 .
2. SEWER BACKUP: The City had a sewer backup at 5498 Main A venue. The plug was in the
City's sewer main line and was caused by a hairball plugging the line. The homeowner had 4
to 6 inches of sewage in the basement. This was the only home affected. The City's insurance
company will not cover it because the City was not negligent and did its due diligence
maintaining the sewer system. The homeowner's insurance will not cover it because they did
not have sewer backup insurance. Staff is evaluating the following three options and will bring
this issue back to the City Council for further discussions.
.
1. Continue to have homeowners rely on their home owners insurance for sewer backup.
2. Consider having the City purchase "No fault" sewer backup coverage, which would pay
up to $10,000 after the homeowner's insurance coverage is used up. Insurance premiums
would come out of our sewer operating fund. City Administrator Kruse is getting a cost of
the premium, but it is estimated to be several thousand dollars per year. Note that this
policy does provide coverage for 100 year storm events.
3. Adopt a "no fault" sewer backup policy, whereby the City would cover up to $2,000
beyond the homeowners home insurance coverage.
SLUDGE REMOVAL: We need to haul sludge this fall and must permit more land. The
fields that we used last time can't be used as Kenny Fehn is planning to plant alfalfa and does
not want it tom up. I would like to have Fergus Power Pump come back and do this work for
us at a cost of $70/hour, not to exceed $2,500, plus cost of the testing. They permitted the land
we used last time and did a good job.
JM:bm
.
22
. ~
. ~l?.~!l'!UL€
Albertville Sanitary Sewer Maintenance Policy
Purpose
The purpose of this policy is to provide the City of Albertville with procedures for maintaining its
sanitary sewer system. These procedures are necessary to prevent sewer backups into homes and
businesses and the natural environment. Maintenance also protects and extends the life of the
City's sanitary sewer system. The City will provide such maintenance in a safe and cost effective
manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use
City employees, equipment and/or private contractors to conduct this maintenance.
Routine Maintenance and Inspection
Sanitary Sewer Lines
1. Scope of City's Responsibility - The City will maintain the City's sanitary sewer lines.
Private property owners are responsible for the maintenance ofthe private lines from the city's
main line to any buildings.
2. Schedule - The City will clean every City sanitary sewer line every three years.
.
3. Problem Area - This is defined as an area that has had a sewer backup, blockage or a known
problem such as grease accumulation or shallow slope. This area will be cleaned once a year.
Ifthere are no further problems in five years it will be back on the three-year rotation.
4. Equipment - Lines will be cleaned with a jetter machine. The depth of cleaning depends upon
the location, type of line and if there are any known problems.
5. Television inspection - Any lines that are located on a street where a street maintenance
project is planned will be inspected prior to those projects. The City will also use the camera
to inspect any sewer lines in a new development before the City accepts those lines as City
lines. Camera inspection will also be available to inspect lines where there are possible
problems.
Sanitary Sewer Lift Stations
1. Schedule - The City will maintain the lift stations annually using specific maintenance that is
reasonable and recommended. That maintenance is reflected in the checklists developed for
each lift station.
2. Hour Meters - The hour meters at the lift stations will be checked on a daily basis to ensure
that the lift stations are working properly and to detect any problems in the system.
3. Emergency Response
.
23
A. Definition - An emergency response occurs in response to a call from citizens, fellow .
employees, or an alarm that indicates that there is a possible problem in the sanitary
sewer system.
B. Response - After receiving notice of a possible problem, an employee will respond and
determine ifthere is a problem in the City's system. Ifthere is, he or she will remedy it
based on accepted procedures. If necessary, the City employee will obtain assistance
from other City employees or outside contractors such as electricians or engineers.
4. Inflow/Infiltration
A. Definitions: Inflow is where storm water is misdirected into the sanitary sewer system
through intentional connections such as sump pumps and roof leaders. Infiltration is
where storm and ground water get into the sanitary sewer system through cracks or leaks
in the sewer pipes or manholes. Inflow and infiltration can lead to backups, overflows,
and unnecessary and expensive treatment of storm water.
B. Inflow: To reduce inflow, the City has developed a program to eliminate illegal
connections to the sanitary sewer system. This includes enforc~ment of the ordinance
banning such connections and public education to encourage voluntary compliance.
C. Infiltration: to reduce infiltration, the sewer lines are maintained and inspected pursuant
to Section 2 of this policy.
5. Training
.
The City will provide training on a regular basis to employees that will be involved in the
routine maintenance and the emergency response on the procedures to follow and then on how
to use the proper equipment.
6. Work Schedule for City Employees
City employees will be expected to work eight-hour shifts. In emergencies, employees
sometimes have to work in excess of eight-hour shifts. However, because of budget and
safety concerns employees may be limited in how long they work.
7. Weather Conditions
Sewer maintenance operations will be conducted only when weather conditions do not
endanger the safety of City employees and equipment. Factors that may delay sewer
maintenance operations include: severe cold, flooding, rain, snow and wind.
8. Documentation
The City will document all of its maintenance and emergency responses for its sanitary
sewer system. The City will also document any circumstances where something has
occurred that limits it ability to comply with this policy. These records will be kept in
accordance with the City's record retention schedule.
.
24
.
.
.
CITY OF ALBERTVILLE
City Council
Findings of Fact
& Decision
Albertville- Oldcastle Glass
Variance & Site Plan Review
Applicant's Name: Oldcastle Glass
Request: This application is to allow for a variance from the building side yard setback, a variance
from the parking stall quantity required, and a variance from the impervious surface requirement.
The request calls for the following:
1. Variance
2. Site and Building Plan Review
Planning Commission Public Hearing Date:
March 8, 2005
City Council Meeting Date: March 21, 2005.
Findings of Fact: Based on review of the application and evidence received, the City Council now
makes the following finding of fact and decision:
A. The property is located at 5334 Barthel Drive within the City of Albertville.
B. The Planning Report dated March 3,2005 from Northwest Associated Consultants and
memorandum from SEH dated March 2, 2005 was prepared for the request and reviewed
during the March 8, 2005 Planning Commission meeting.
C. The proposed use can be accommodated with existing public services and will not
overburden the City's service capacity.
D. Traffic generated by the proposed use is within capabilities of streets serving the
property as proposed..
E. The requirements of the Albertville Zoning Ordinance have been reviewed in
relation to proposed plans.
F. The proposed actions have been considered in relation to the specific policies and
provisions of and have been found to be consistent with the Comprehensive
Plan.
G. The proposed development will be compatible with present and future land uses
of the area.
25
H. The proposed use conforms to all applicable Zoning Ordinance performance .
standards.
I. The proposed use will not tend to or actually depreciate the area in which it is
proposed.
Decision: Based on the foregoing information and applicable ordinances, the City Council
APPROVES the Variance and Site and Building Plan applications based on the most current plans
and information received to date subject to the following finding of fact and conditions:
Variance
1. The expansion of the proposed industrial use will aid in the retention of this long time
community business and will expand Albertville's industrial tax base.
2. The applicant has demonstrated that the company's actual parking demand is less than the
supply required by the Albertville Zoning Ordinance due to the company's machine-
intensive operation and different work shifts.
3. The triangle shape of the east end of the lot creates physical hardship that complicates the
site's design.
4.
The reduced building setback matches the existing building setback at the southeast comer.
.
Site and Building Plan
1. The applicant shall construct a total of 126 parking stalls within the site. No off-street
parking shall be allowed.
2. The applicant shall be required to place a deed restriction on the future sale ofthe property
limiting it to warehouse uses or uses with similar parking demands as the existing building.
3. The location of snow storage shall be identified within the site plan. The location of snow
storage shall be subject to the review and approval of the City.
4. The overall grading and drainage plan shall be subject to the review and approval of the
City Engineer.
5. The applicant shall submit a landscaping plan for review and approval.
6. The applicant shall submit a lighting and photometric plan.
7.
If additional signage is proposed for the site, the applicant shall be required to obtain a sign
permi 1.
.
26
.
.
.
8.
All roof equipment shall be properly screened and shall be in conformance with the Zoning
Ordinance.
9. Outdoor storage within the site shall be prohibited.
10. The partial vacation of the utility easement shall be subject to the review of the City
Engineer.
11. Proposed curb grades (or elevations) along the north side of the site must be shown.
12. There is an existing power pole on the north side of the property that will interfere with
proposed curb construction.
13. Proposed curbing on the southwest comer of the property will trap drainage.
14. Parking lot drainage on the north side of the property will be trapped in the vicinity of the
westerly roof drain outlet.
15. Parking lot drainage on the south side of the building will be trapped along the west end of
the lot.
16.
The existing driveway entrance on 53rd Street is 160 feet in width. Separate entrances
should be established to access the south and east parking lots. Additional curbing should
be installed to define the entrances and to protect the existing hydrant.
17. Roof drains must be routed to the proposed pond on the east end of the property.
18. Slopes in the vicinity of the drainage swale on the north side of the property shall not exceed
4:1.
19. A catch basin should be installed on the northwest comer of the proposed entrance to 53rd
Street. The catch basin is to discharge directly to the storm water pond.
20. Proposed sanitary sewer grades are not consistent with existing sewer grades.
21. A temporary sanitary sewer bypass will be required when the sewer main relocation is
performed. Existing sanitary sewer and manholes are to be removed when relocation is
completed.
22. Sanitary sewer construction will require the use of a trench box or sheeting to protect the
existing storm sewer main.
23. Minimum setback for parking lot areas is 5 feet. The west lot does not meet setback
requirements.
27
24.
An additional hydrant is required in the vicinity of the northeast corner ofthe proposed
addition. A 6 inch water main must be extended from the hydrant to the existing 10 inch
main in 53rd Street. 53rd Street must be restored to its original section once the water main
connection is made.
.
25. The existing 50 foot drainage and utility easement along the north side of the property will
be encroached upon by proposed building and parking lot construction.
26. Drainage calculations:
a. Proposer shall verify that placement of improvements in the existing drainage swale
on the north side of the property will not adversely impact adjacent properties.
b. A drainage map for the entire property must be submitted.
c. The storm water pond appears to haye been sized only for the additional parking lot
area. The additional building area must also be accounted for. Use of roof storage
and underground storage should be considered.
d. The emergency overflow elevation (EOF) for the Keep-It-Safe Storage property is
950.9. Proposer shall verify this elevation is not compromised by filling of the
drainage swale.
e.
The stage storage relationship for the pond must be shown.
.
f. Proposer shall verify how runoff rates can decrease with an increase in impervious
surface area.
1. The drainage report submitted is not clear on the size of the drainage area being
routed to the proposed pond.
Adopted by the Albertville City Council this 4th day of April 2005.
City of Albertville
By:
Don Peterson, Mayor
Attest:
By:
Bridget Miller, City Clerk
.
28
.
.
.
~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert Moberg, PE
Project Manager
DATE:
March 29, 2005
RE:
Albertville, MN
Engineering Transition Plan
Monthly Status Report
SEH No. A-ALBEV0501.00
At your request, I have prepared a summary of activities for the various projects identified in the
engineering transition plan for SEH. The summary is as follows:
1. 50th Street Pedestrian Trail - SEH and City staff met with the contractor on March 15 to
resolve the issue ofliquidated damages. In lieu ofliquidated damages, the contractor
has proposed to install one inch of additional blacktop on Albertville's section of the
trail. If the additional paving is done, the section in Albertville will match the section in
St. Michael. We will be presenting a change order for this work to the Council for its
consideration in the near future. AFP #4 will be submitted for Council approval on
April 4.
2. 2004 Prairie Run - We are working through some design and long-term maintenance
issues for the streetlights. Xcel Energy has prepared a plan for the site and has provided
an estimate of the installation cost for the system. We are exploring the option of
contracting with another vendor to install the street lighting system at a substantially
reduced cost. We are currently negotiating with the contractor and developer to
implement a change order for building demolition on the Heuring property and for
completion of soil compaction testing in the building pad areas.
3. Public Works Building - A project walkthrough was conducted on March 9. There are a
couple of interior punch list items that remain to be finalized, as well as some exterior
items to be addressed.
4. 2003 CSAH 19 Upgrade - SEH met with the contractor on March 3 to attempt to resolve
the outstanding punch list items. The contractor is working on a proposed solution for
the seal coat failure. Once received, we will review it with the County prior to approval.
29
5. Frontage Avenue (LaCentre Avenue) Improvements - On March 22, we met with the
contractor and a representative from the bonding company to discuss finishing the
project. The contractor is requesting another opportunity to complete the work.
.
6. Wastewater Treatment Facility - Bid opening is scheduled for April 7. As of today,
there are 20 plan holders that have requested plans and specifications.
7. CSAH 37 Pedestrian Trail- A neighborhood open house was conducted on March 24.
Unfortunately, none of the residents came to the open house. Easement descriptions and
exhibits are being prepared. We will be seeking Council approval ofthe plans and specs
on April 4. Bid opening date will be set accordingly.
8. 1-94 Ramps Access Study - We are currently working on a Freeway Study Report
(FSR), which explains how the number of options has been narrowed down to the two
being considered. The FSR will be submitted for City, MnlDOT, and FHWA review
and approval on April 12. Assuming the preferred interchange option is accepted, the
Interstate Access Request (IAR) will be submitted for agency review and approval on
May 13. The Environmental Assessment (EA) is tentatiyely scheduled for submittal on
May 27. These dates are subject to change, depending on the pace of agency review and
approval.
9. 70th Street Corridor Study - We are waiting for the City ofOtsego to complete their
portion ofthe study. Once completed, the study will be submitted to both cities for
approval.
.
10. Other Proiects -
a. Final payment for the CSAH 37/ 60th Street Storm Sewer project will be
presented for Council approval on April 4.
b. Soil borings and lab results have been completed for the Mud Lake water main
crossing project. In the near future, we will be forwarding a package of
documents for the City's use in completing the design.
c. We are waiting on final paperwork from the contractor for the 1-94 / CSAH 37
Traffic Signal project.
d. We have received a letter from the contractor for the 2003 Seal Coat project
acknowledging their responsibility for some warranty work. The warranty work
will be completed as soon as weather allows.
Please call me at 651.490.2147 if you have questions.
nm
x.: \ae\albev\050 IOO\lkruse032905Status.doc
.
30
.
.
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
March 29, 2005
Accounts Receivable Update
Total accounts receivable billed through March 26, 2005 since the City of Albertville has setup the
billing/invoicing system software is $1,523,827.67. Of that amount, staffhas collected $599,606.39
as of March 26, 2005. The remaining amount outstanding is $924,221.28.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
30-60 days outstanding
60-90 days outstanding
Over 90 days outstanding
$190,261.31
$15,013.59
$6,261.15
$711,077.53
21%
2%
1%
76%
The main outstanding receivables that are overdue are Pilot Land Company, Edina Development,
Kent Roessler plus WAC charges that were calculated incorrectly for Spectators, Cobom's and H.J.
Development. These issues are currently being worked on to date along with Shoppes at Prairie
Run and Shoppes at Towne Lakes. Please see attached spreadsheet for details.
Most vendors and developers are paying in a timely manner and are charged interest/penalty for late
payments. Staff is happy to report that minus the issues stated above with the few developers, the
total amount outstanding for more than 30 days is $22,884.46, which is 3%.
31
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
March 29,2005
Budget Update
BACKGROUND
This report is an un-audited 1 st Quarter 2005 General Fund summary of revenues and expenditures
through March 25, 2005. Revenues and Expenditures should be at approximately 25%.
REVENUES
The City of Albertville is currently at 7% of its annual budgeted revenue for the General Fund,
which is normal due to the fact the City of Albertville doesn't receive tax settlements until July.
EXPENSES .
The City of Albertville is currently at 13% of its annual budgeted expenses in the General Fund.
VARIANCES
The Business Licenses are at their budgeted amount because we receive the annual franchise
payment each March ($20,000).
Liquor Licenses are close to their budgeted amount because they expire in April of each year and
must be renewed.
.
32
.
.
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
March 29,2005
Utility Bills
The City of Albertville in the past has just certified delinquent water bills to taxes instead of
proactively collecting them. To collect the delinquent utility bills the City of Albertville has, in the
ordinance, that service can be disconnected for non-payment. the City of Albertville, by doing so,
can collect the monies owed in a reasonable time frame rather than waiting over a year for
collection with property taxes.
On March 7, 2005 staff sent out 121 disconnection notices for non-payment on accounts to be paid
in full by March 28, 2005 otherwise disconnection would apply. Disconnection of Services was
scheduled for Thursday March 31, 2005. Staff tagged doors with notices of shut off due to non-
payment for 39 accounts on Tuesday March 29,2005.
Of the 121 the total dollars outstanding were $18,963.85 and as of March 29, 200524 accounts
have not paid ($4,798.54) and 10 accounts set up payment plans ($1,295.71). Therefore, staff has
collected $12,869.60.
33
lb€rtvill€
Small Town Uvin
Ufe.
2005 Council Update
GENERAL FUND
General Fund Revenue: 2005 2005 Actual %of
Budaet 3/25/2005 Budaet
31010 Current Ad Valorem Taxes 1,461,040 - 0,0%
32100 Business Licenses & Permits 25,000 25,892 103.6%
32110 Liauor Licenses 15,000 16,725 111.5%
32120 3.2 Liauor Licenses 250 214 85.6%
32150 Sian Permits 6,000 1,112 18.5%
32210 Buildina Permits 500,000 119,711 23.9%
32240 Animal Licenses 500 165 33.0%
33401 Local Government Aid - - 0.0%
33405 Police Aid 14,000 - 0.0%
33406 Fire Aid 40,000 - 0.0%
33422 Other State Aid Grants - - 0.0%
33620 County Grants & Aids 10,000 2,090 20.9%
34000 Charaes for Services 8,000 2,407 30.1%
34101 Lease Payments - City Property 1,500 - 0.0%
34001 Administration Fees 48,400 - 0.0%
34050 Developer Fees 3% 100,000 - 0.0%
34106 PID/Leaal Description Requests 1,500 80 5.3%
34107 Title Searches 1,500 240 16.0%
34302 Fire Protection Contract Charaes 58,000 - 0.0%
34780 Park Rental Fees 2,000 725 36.3%
35000 Fines & Forfeits 100 - 0.0%
36210 Interest Earninas 75,000 25 0.0%
Reserves
.
.
.
34
.
.
.
$
Total Revenues 2,367,790
$
169,385
7.2%
General Fund Expenditures 2005 2005 Actual 0/0 of
Budget 3/25/2005 Budget
41100 Council 49,875 6,369 12.8%
41300 Adm inistrator 118,790 24,258 20.4%
41400 City Clerk 179.450 39,655 22.1%
41410 Elections - - 0.0%
41500 Financial Administration 93,850 16,583 17.7%
41550 City Assessor 25,000 0.0%
41600 City Attornev 30,419 1,594 5.2%
41700 City Engineer 40,000 7,225 18.1%
41800 Economic Development 20.700 - 0.0%
41910 Plannino & Zonino 34,084 2,856 8.4%
41940 City Hall 137.425 6,950 5.1%
42000 Fire Deoartment 312,645 10.007 3.2%
42110 Police 321,600 69.715 21.7%
42400 Suildino Insoection 217.452 29.069 13.4%
42700 Animal Control 3,420 312 9.1%
43100 Public Works. Streets 372,181 64,660 17.4%
43160 Street Liohtino 46,800 8,548 18.3%
43200 Recycling 39,100 6,594 16.9%
45000 Culture & Recreation 27,250 . . 0.0%
45100 Parks & Recreation 147,750 13,497 9.1%
49300 Capital Reserves 150,000 - 0.0%
$ $
Total Expenditures 2,367,791 307,892 13.0%
35
.. .. 30.60 days I 90 days 8 Over I
. Vendor Amount Billett Amount Due 0-30 Days 60-90 days
Prior Bmino Invo;ceina System $312,98968 $000 $0.00 $0001 $0.00 $0.001
ACE PROPERTY MANAGEMENT $1 ,52530 $0.00 $0.00 $0001 $0.00 $0001
ALBERTV1LL AUTO BOC Y 5 00.00 $0.00 50.00 $0001 $0 .00
ALBERTVLL 0 N AL $2,414.87 5 24~ $724.20 $0001 $0.00 $0001
ALBERTV1LLE ORTHODONTICS $193.60 5193.60 $0.00 $193.60 $000 $0.00
ALBERTVILLE PLAZA $998 00 $988.00 50.00 $998.00 $0.00 $0.00
ALLlNA MEDICAL CENTER 5""Wl ~5000 $ 100 SO 00 50.00 $000
ALSHOUSE PROPERTIES $59100 $110.00 $0.00 $0.00 $110.00 :~~
BEST ASSETS $364,4 $0.00 50.00 $0.0 $0.00
BLUE SKY H MES $1 ,6.3.1 SO.OO SO 00 5000 50.uU
BUFFALO BITUMINOUS INe. Sl00.00 SI 00.00 S100.00 SO.OO SO.OO soool
C70 BUILDERS $1 ,97908 SO.OO SCO 5000 $0.00 SO 001
CASCADE R LAND COMPANY S14 ,167 .85 $30.00 $0.00 $30.00 SO.OO $0001
CEDAR CRE K GOLF CURSE ,"W.W DO 5000 50.00 SO.Ol 50.00 1
CHANDLER ONTRACT illiG $214.81 SIllRi $0.00 50.00 $0.00 $0.001
COBORN'S SII.467.26 $10,987.26 SO.OO SO 00 SO.OO 510,98726 WAC
. COM-TEN LLc $ 2.'" 50.00 500l $0.00
CPG PARTNERS S2.80690 $32300 5323.00 $000 50.00 $000
. EDINA DEVELOPMENT $320,73220 $262.017 .51 S2 424.55 57,044.30 5000 $272,278.56 EDINA
FRlENDl Y CI Y DAYS COMMI $1024 S102.40 5102.4 5000 50.00 $0.001
. FTTH CONMUNCA TIC NS S59.5 SOO 5102.4 50.00 50.00 $0.001
H.J. DEVELOPMENT SI0,175.29 S5,798.50 SO.OO $000 $110.00 55,6B850IWAC
HEfDlS MARKt: SJ29 .26 soon ~.OO -1000 SO\J\J 5U.001
HONG THAI S50000 SO 00 50DD 5000 5000 $0001
HOUSEHOLD FINANCIAL '100.00 $10000 SO.OO '000 $0.00 S10000
JOINT POINERS BOARD S610.00 S110.00 '110.00 so 00 SO 00 so 00
KENT ROESSLER, LLC $2,23330 $2.233.30 $000 $0.00 SO.oo $2,233.30 Pilot
KIKO, WALTER $114,85 $11485 SO.OO $0.00 $0.00 $114.85
LEE, FONG AND SILVIA $1 00.00 $100 00 $0.00 $0.00 SOOO $100.00
LEUER.MUNSTERTEIGER PROPERTI '1,271.91 SO.OO SO.OO SO.OO $0.00 SO.OO
MARX, BE NARD S35.00 00 SOOl SO.oo $0.001
MN DEVELOP MEN AGEN Y $9.47543 ~3.41 .24 53,419. 4 $0.0l $OOC $0.001
MOBIL $5OU .00 $0.00
MOONEY DEVELOPMENT $9,450.60 $000
OLDCASTLE GLASS ALBERTVILLE S2 ,242.00 SO .00 $000 SO 00 $0.00 $0.00
OTSEGO. CI Y Of S23.611.22 SO.OO $000 5000 $000 $0.00
PETERSON. JOSH $795 .87 S795 67 SO.OO $0.00 $0.00 $795.87
PILOT LAND DEVELOPMENT S406,94019 5406,940.19 S125.00 S2,822.50 $0.00 $403 992.69 Pilot
PRAUGHT. STEVEN 8 MICHELLE $20000 S15000 $0.00 $0.00 $0.00 S2OO.00
PROPERTY VISION, INC $10000 $100.00 $0.00 SO.OO $000 ST 00.00
ROSETTIS PIZZA $500.00 50.00 $0.00 $0.0{ $000 $000
RTK, LLC $460 .00 0 $]1/1 10.00 50.00 SO.OO
SEH $1,03042 50.00 SO.OO $000 SO.OO $0.00
SHOPPES AT PRAIRIE RUN. FINKE S6 ,300 .61 S6,256.61 $44.00 $770.00 S5.48661 $000
SHOPPES AT TOWN LAKES $5,55036 $4,210.30 $613.D7 $2,842.69 $55454 SO.OO
SHOPPES AT TOWNE LAKES ONE $14,071 .50 $30.00 SO.OO $0.00 SO.oo S30.00
SMACKOOWN BAR & GRILL $3,200.00 $1 .60000
SPEC! A TOR'S GRILLE 8 BAR $14,817.50 $14,317.50 $0.00 S30 00 SOOO $14,267.50 WAC
ST MICHAEL, CI Y 0 $200,871.92 '19,11266 Sl7g,ln~ A6 $0.00 'ODD ,
STUROS, SUE '120.00 $120.00 SO.OO S12000 SO.OO $0.00
TOWNE LAKES S51 .290 .65 'I ,694 62 SI ,694.62 '000 '0.00 so 00
WASHINGTON MUTUAL $7500 SO.OO SO.OO So 00 So 00 S75.00
VVOOO~OECOMMU~T~S S55,106.46 S92497 '924.97 50.00 So 00 $0.00
VVOODSTONE BUILDERS, INC '2,615.20 SO.OO SO 00 SO 00 SOOO $0.00
WRIGHT COUNTY HIGHWAY DEPT SI 1 ,ODD .00 SO.OO SO.OO $0.00 SO.OO 50.00
WRIGHT -HENNEPIN ELECTRIC $1,447 -30 SO 00 $0.00 so 00 $0.00 $0.00
YEARINOOD DEVELOPMENT $1.76790 $262.50 $0.00 $172.50 $0.00 $90.00
Total $1,523.82767 $924.221 28 $190.261 31 $15.01359 $6.26115 $711.07753
Totai Billed (Throuah 3/26/05) $1,523,827.67
Total Colleded (Throuah 6/26/051 $599.60639
Current 0-30 days $190.26131
30-60 davs $15,01359
60-90 davs $6.26115
over 90 day $711.077.53
Total outsh,ndlng less
Edina 8. Pilot $245.71673
Total outstanding less
Edina 8. Pilot 8. WAC issues $214.75347
Total outsandlnd less
Edina 8. Pilot 8. WAC more
than 30 days $22.88446
.
.
.
36
JOINT POWERS WATER BOARD MINUTES
Special Meeting of
March 16, 2005
6:00 PM JPWT Plant Board Room
.
6:00 PM Call to Order by Jerry Zachman
Board Members Present: Joyce Paullin, Joe Hagerty (6:10 pm), Gerhardt Kottke, Jerry Zachman,
John Vetsch
Board Members Absent: none
Staff Present: Chris Catlin, H.R. Green, Kelly Browning,
WaterNA
Staff Absent: None
MOTION BY PETERSON, SECOND BY P AULLI
PRESENTED. MOTION CARRIED UNANIMOUSL
/~
George Eilertson and Dick Asleson of Northland Securitiel:::~ented an overview of the 2005
Bond issuance. Eilertson explained two things will be accompli*~td with the bond package:
refinancing the 1999 bond through the City of St.Michael and boiT9~iIlg approximately $4 million
additional money for new projects. The combinedto~alofthe bond package will be approximately
$8.5 million. The bond is scheduled for issue upon approv~lpytheBoard Members at the regular .
March meeting. The bond packag~is currently being reviewed by Moody's to obtain a credit rating
and bond insurance based JPWB\ urrent and historical financial data.
Dick Asleson discussed th~fillancial.~~~uments provided to Board Members and explained the
market has not chanpe? much iIl~e past}Y:~~~~.2the current data provided would be used for the
bond issuance.(}sle~opr~p(inded~t::mbers.th.atwhen the 1999 bond was issued a reserve account
was set up which included?9yenant~.~hat will need to be addressed since the new bond is a
crossover~Ilaecing package.IIlparticul~,Jhe paragraph regarding parity bonds, which had
maturity dates of January 1 st an4July 1 st, will legally be changed to February 1 st and August 1 sl due
to the timing of the new bond issuance. The language discussing the reserve accounts for the 1999
bond will also be addressed by th~ legal department so that additional reserve amounts will not be
required for the refunding portion of the new bond. Each city will have the legal and administrative
departments review the documents before the bond issuance. Asleson stressed the changes are
necessary to present an accurate picture to the bond rating agency and prospective bond buyers.
MOTION BY PETERSON, SECOND BY PAULLIN TO ADOPT A RESOLUTION AMENDING
THE RESOLUTION PROVIDING FOR THE ISSUANCE OF $5,025,000 WATER REVENUE
BONDS, SERIES 1999 (CONSISTING OF A $3,015,000 WATER REVENUE BOND, SERIES
1999A, A $1,658,250 WATER REVENUE BOND, SERIES 1999B AND A $351,750 WATER
REVENUE BOND, SERIES 1999C). MOTION CARRIED UNANIMOUSLY.
Other business involved the discussion of the pre-marketing strategies which Northland Securities .
uses to generate interest in the sale of the bonds when they become available. Asleson remarked that
38
.
.
.
Board Members may be contacted and that there is no conflict of interest should they choose to
purchase the bonds as a personal investment.
MOTION BY PAULLIN, SECOND BY PETERSON TO ADJOURN AT 6:24 PM. MOTION
CARRIED UNANIMOUSLY.
Recording Secretary
39
Dayl
Sun., Apr. 3 2:00 AM Daylight Savings - set clocks ahead your household
Mon., Apr. 4 6:00 PM Parks Committee meeting City Hall
Mon., Apr. 4 7:00 PM City Council meeting Council Chamber
Tues., Apr. 5 9:00 AM Consultant-Develop Review Staff mtg Conf. Room
Tues., Apr. 5 6:00 PM City Council Workshop - tentative Council Chamber
Mon., Apr. 11 6:00 PM S TMA Ice Arena Board meeting HS Board Room
Tues., Apr. 12 7:00 PM Planning & Zoning Commission mtg Council Chamber
Mon., Apr. 18 7:00 PM City Council meeting Council Chamber
Tues., Apr. 19 9:00 AM Consultant-Develop Review Staffmtg Conf. Room
Thurs., Apr. 21 9:00 AM 1-94 West Chamber meeting vanes
Mon., Apr. 25 6:00 PM Joint Powers Water Board mtg Joint Powers Office
Upcoming City Council Meetings or Evellts
.
Keep in mind additional meetings may be added as the month progresses.
.
Mon., May 2 6:00 PM Parks Committee meeting (?) City Hall Conf. Room
Mon., May 2 7:00 PM City Council meeting Council Chamber
Tues., May 3 9:00 AM Consultant-Develop Review Staffmtg Conf. Room
Tues., May 3 6:30 PM Board of Appeal and Equalization Council Chamber
Mon., May 9 6:00 PM STMA Ice Arena Board meeting HS Board Room
Tues., May 10 7:00 PM Planning & Zoning Commission mtg Council Chamber
Mon., May 16 7:00 PM City Council meeting Council Chamber
Tues., May 17 9:00 AM Consultant-Develop Review Staffmtg Conf. Room
Thurs., May 19 9:00 AM 1-94 West Chamber meeting vanes
Mon., May 23 6:00 PM Joint Powers Water Board mtg Joint Powers Office
Mon., May 30 ALL DAY Memorial Day (observed) City Offices Closed
Keep in mind additional meetings may be added as the month progresses. .
40