2005-05-02 CC Packet
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ALBERTVILLE CITY COUNCIL
AGENDA
May 2, 2005
7:00 PM
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
3. MINUTES
a. April 18, 2005 Workshop City Council Minutes (pgs. 3-4)
b. April 18, 2005 regular City Council Minutes (pgs. 5-12)
4. CITIZEN FORUM - (10 Minute Limit)
5. NORTH MEMORIAL HOSPITAL FACILITY PRESENTATION (15 minutes)
6. WRIGHT COUNTY SHERIFF REPRESENT A TIVE - JOEL TORKELSON AND
BRITTNEY MCFADDEN - TOBACCO FREE YOUTH RECREATION
(attachment) (15 minutes)
7. CONSENT AGENDA
a. Approve payment of claims check numbers 021343-021384 (pgs.13-17)
b. Approve application for 3.2 Malt Liquor License for the Knights of Columbus for the
Albertville Friendly City Days at City Park on June 10, June II and June 12,2005
c. Approve request from St. Albert's Catholic Church for a Eucharistic procession down
Lambert A venue NE around to Landers A venue NE then back to the Church following
10:00 a.m. mass on Sunday, May 29th
d. Approve SEH's recommendation for Application for Payment No. 10 for Public
Works Facility Design and Construction to Ebert Construction in the amount of
$62,074.48 (pgs. 19-22)
e. Approve Granite City Real Estate's request to extend the deadline to record the final
plat of Shop pes of Prairie Run an additional ninety (90) days and to set June 18,2005
as the deadline (pg 23)
f. Approve the Wright County Assessor's 2006 and 2007 Assessment Contract
(pg. 25-29)
g. Approve Resolution number 2005-12 Establishing Scholarships and Awards to the
Albertville City Royalty beginning 2006 (pg 31)
h. Approve closing streets identified in the Albertville Friendly City Days letter dated
May 1, 2005 (pg 33)
8. ACTION ON PULLED CONSENT ITEMS
9. HACKENMUELLER LIQUOR VIOLATION (Sale to Minor) (pg. 35)
10. DEPARTMENT BUSINESS
a. Public Works - Wastewater Treatment Plant
1. Public Works Written Report (pgs. 37-38)
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b. Planning
1. Old Castle Glass - Vacation of Utility and Drainage Easement (pg. 39)
2. Planning Commission Rules and Guidelines (pgs. 41-47)
c. Engineering
1. S.E.H. Change Order No.4 for 2004 School Pedestrian and Bike Trail (pg. 49-50)
2. S.E.H. Primary School Change Order (pg. 51)
3. S.E.H. Technical Evaluation Panel (TEP) Recommendation for Revised Wetland
Mitigation Plan for Albert Villas (pgs. 53-57)
4. S.E.H. Change Order No.1 for Prairie Run for barn demolition and building pad
compaction testing (pgs. 59-60)
5. S.E.H. Technical Evaluation Panel (TEP) Recommendation for Proposed Hunter's
Pass Estates (pgs. 61-63)
6. S.E.H. Monthly Report (pgs. 65-66)
7. Bolton & Menk request to Advertise for 2005 Seal Coat Bids (review scope at
meeting)
8. Bolton & Menk request to Advertise for Bituminous 2005 Overlay Bids (review
scope to be presented at the meeting)
d. Legal .
1. D. Michael B's Bar & Grille - Grand Opening Celebration
- Noise Ordinance - Outdoor Sale of Alcohol (pg. 67-68)
2. Resolution No. 2005-15 (Liquor License Amending Violations) (pgs. 69-70)
3. Ordinance No. 2005-02 (Interim Ordinance Establishing a Moratorium on the
Platting of Property within 250 feet of Entrance and Exit Ramps / 1-94) (pgs.71-72)
4. Resolution No. 2005-14 (Adopting an Interim Ordinance Establishing a
Moratorium / 1-94) (pgs. 73)
5. Amended Agreement for Waiver of Objection to Special Assessment Associated
with the 2004 Prairie Run Improvement Plans (pgs. 75-77)
e. Finance
1. Written Report (pg. 78-81)
2. GASB 34 Report (pgs. 83-94)
f. Administration
1. Written Report (pg. 95-97)
2. Bonestroo - City Hall Layout (pgs.99-102)
11. OTHER BUSINESS, MINUTES AND MATERIALS
a. STMA Joint April 19, 2005 Minutes (pgs. 103-10~
b. First Quarter Summary Report from Wright County Sheriff's Office (attachment)
12. ADJOURNMENT
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City of Albertville
City Council Workshop Minutes
April 18, 2005
Albertville City Hall
6:00 PM
PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning and
John Vetsch, City Engineer Mark Kasma, City Administrator Larry Kruse, Jaime Sloboden, S.E.H.
Associate, and City Clerk Bridget Miller
S.E.H. Engineer Jaime Sloboden reviewed the 1-94 2C layout earlier approved by the City Council.
Mr. Sloboden reviewed the scope of work remaining as follows:
1. Freeway Study Report
2. Interstate Access Request
3. Environmental Request
Mr. Sloboden estimated 3-4 weeks to complete the information. S.E.H. would get a draft of the
report, along with an updated layout to City Administrator Kruse.
Mr. Sloboden stated they would work with the City of S1. Michael to find out what schedule they
propose for Naber Avenue and 1-94.
At the request of City Administrator Kruse, Mr. Sloboden prepared a proposal to modify 2C to
include a separate express lane separate from 1-94 under CSAH 19 to allow traffic to exit directly to
CSAH 37 and not go through a traffic signal on CSAH 19. Sloboden identified the additional
engineering work would cost $15,000 to complete the traffic modeling, revise report and additional
scope of work. Sloboden stated that the MNDOT staff appeared positive regarding the modification
and stated it was more of a funding issue. Being Albertville was proposing to pay for the additional
$1.5 to $2 million dollar cost, the state was pretty satisfied, as the modification still only contains
one exit from 1-94.
City Council clarified they were in favor of a part of Option 2C and part of Option 2D.
The consensus of the City Council was to include the express lane under CSAH 19 and
acknowledged the additional $1.5 to $2 million dollars associated with the plan.
Mayor Peterson reported on the trip to Washington DC. Mayor Peterson stated that DC was in
favor of our project and widening the bridge.
Mr. Sloboden concluded he would take the information from this meeting, go back to the office and
. design the roadway coming back with what will be called "Option 4" the final drawing.
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City Council added to that getting a study done; get Mark Kasma new City Engineer from Bolton & .
Menk on board with the project so when it is handed off Bolton & Menk has an understanding of
what is going on.
Mr. Sloboden reported the work required includes:
1. A new concept layout
2. An updated cost estimate
3. A new CORSIM Traffic Model submitted to MnDOT for approval
4. An update to the Freeway Study Report
5. An additional meeting with FHW A and MnDOT
6. Bridges at CSAH 37 could be modified
Mr. Sloboden asked the City Council to add to the Council Agenda for April 18, 2005 the approval
of added cost of $15,000 for the extra work.
Meeting adjourned at 6:35 p.m.
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City of Albertville
City Council Minutes
April 18, 2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members John Vetsch, Ron Klecker, LeRoy Berning
and Tom Fay, City Attorney Mike Couri, City Planner Al Brixius, City Engineer Mark Kasma, City
Administrator Larry Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
Agenda as amended. Motion carried unanimously.
9.b.I. Old Mill-located on Main Avenue
9.c.1. Smoking in City Parks
9.c.2. Mosquito Control
9.d.1. Draft Contract - Proposals
9.g.2. 1-94 S.E.H. Approval
MINUTES
MOTION BY Council member Klecker, seconded by Council member Fay to approve the
April 4, 2005 regular City Council minutes and AprilS, 2005 City Council Workshop minutes as
presented. Motion carried unanimously.
CITIZEN FORUM
None
CONSENT AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
consent agenda as presented. Motion carried unanimously.
a. Approve payment of claims check numbers 021279-021329 (pgs. 19-25)
b. Liquor License Renewals
1). 3.2 Malt On Sale Liquor Licenses
a). Hong Thai
b). Rosetti's Pizza & Pasta
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ACTION ON PULLED CONSENT ITEMS
No items were pulled.
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DEPARTMENT BUSINESS
CITY HALL AMENDED CONTRACT - BONESTROO
City Administrator Kruse stated that Bonestroo, Rosene, Anderlik & Associates request the
Council's approve adjusting the design fees for the City Hall building to reflect the size increase
along with two stairwells and an elevator.
At the recent workshop held on Tuesday, April 5,2005, the Council approved the size of the
basement at approximately 2,900 square feet and the second floor at approximately 2,800 square
feet. The Council determined to shell out nearly all the second floor (2,160 square feet). The
restrooms will be the only finished space on the second floor, the remaining will be as unfinished
space.
Due to the increase in building size of approximately 5,700 square feet, the result will be a total
building area of approximately 17,000 square feet. The cost for the added construction work is
reduced by a factor of the normal cost for office build-out ($50/sq. ft.) x 2,160 square feet or
$108,000. The cost of the added construction is reduced from our earlier estimate of $720,000 to
$612,000. By using a factor of9.5% of construction cost, this would correspondingly reduce our
design fee by $10,260. With this letter we are requesting an additional fee amount of$58,140 for
design of the expanded building as modified by the Council at their recent meeting.
Council wanted to ensure that they would have one more chance to look at the design layout.
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City Administrator Kruse confirmed Council would be approving the additional fee for design of
the expanded building as modified at the April 5, 2005 meeting.
MOTION BY Council member Berning, seconded by Council member Klecker to approve the
additional fee of$58,140 for design of the expanded building as modified at the Council's meeting
held on April 5, 2005. Motion carried unanimously.
NORTHLAND SECURITIES - JOINT POWERS BOND ISSUE
City Attorney Couri began explaining back in 1999 the three cities: Albertville, Hanover and St.
Michael, entered into a Joint Powers Board Bond Issue. As you are aware, the Joint Powers Water
Board on March 28, 2005, did adopt a resolution giving final approval to the issuance of $8,430,000
Water Revenue Bonds of 2005. Of this amount, $4,465,000 is the so-called New Money portion
and $3,965,000 is the so-called Refunding portion. The closing date for the bond issue (the date the
JPWB receives the money) is scheduled for April 28, 2005.
What does Albertville need to do? The City Council needs to adopt a motion that authorizes the
appropriate City officials to sign the consent page to the resolution. Resolution Amending the
Resolution Providing for the Issuance of $5,025,000 Water Revenue Bonds, Series 1999 (consisting
ofa $3,015,000 Water Revenue Bond, Series 1999A, A $1,658,250 Water Revenue Bond, Series
1999B and a $351,750 Water Revenue Bond, Series 1999C.
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MOTION BY Mayor Peterson, seconded by Council member Vetsch to approve the Resolution
Amending the Resolution Providing for the Issuance of$5,025,000 Water Revenue Bonds, Series
1999 (consisting ofa $3,015,000 Water Revenue Bond, Series 1999A, A $1,658,250 Water
Revenue Bond, Series 1999B and a $351,750 Water Revenue Bond, Series 1999C. Motion carried
unanimously.
DEPARTMENT BUSINESS
WASTEWATER TREATMENT PLANT - BID RESULTS
City Administrator Kruse reported that on Thursday, April 7,2005 S.E.H. received bids for Phase
Three expansion of Wastewater Treatment Plant. Three (3) bids were received as follows: Gridor
Construction bid $3,705,000; Rice Lake Construction bid $3,981,000; and Madsen Johnson bid
$4,237,000. Kruse noted the MPCA is still taking comments through May 9th, and S.E.H. will be
scheduled to recommend awarding the bid at the May 16th Council meeting for construction this
summer.
BUILDING DEPARTMENT
Albertville Old Mill- located on Main Avenue
Mayor Peterson addressed the Council with a recommendation on how to deal with the Albertville
Old Mill building. Mayor Peterson stated that Curt Gentile, owner of Geez Sports Bar was
interested in purchasing the building but wanted to know how to go about demolition of the
building. Mr. Gentile's intentions would be to use the space as additional parking or in the future as
additional outside seating.
City Planner Brixius brought up the possibility of Tax Increment Financing. The City has
considered three (3) properties in the area. The City could add this to the TIP District.
Council asked if it was considered a public hazard. The building is in fair to poor condition and
shows evidenced of rodent problems.
City Attorney Couri stated it could be a costly and time-consuming process to condemn. The courts
would allow time for the owner to correct any hazardous issues.
City Attorney Couri explained the City could use the funds from the General Fund to pay for a TIF
study. Once the development came forward, the City would use the TIF revenue to re-pay the
General Fund.
City Planner Brixius added there needs to be some construction or demolition done within the first 5
years.
City Administrator Kruse suggested the City proceed to contract with a TIP consultant to initially
identify the potential size of a TIP Redevelopment District. Kruse suggested a phased approach
first identifying which properties would qualify and then a preliminary report on the economic
viability ofthe proposed district. Ifit proved to be a viable option to proceed to a TIF Feasibility
Report. Earlier, the City proposed the property owners escrow $5,000 for this work, however if the
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City wants to expedite the process, the City could fund the study and get reimbursed later if a .
Redevelopment District if formed.
Council would like to survey the businesses to find out who first may qualify and the to see who
might be interested.
MOTION BY Mayor Peterson, seconded by Council member Berning to approve the City
Administrator working with a TIF Consultant to proceed to see if Tax Increment Redevelopment
District is a viable option with a cost not to exceed $5,000. Motion carried unanimously.
Monthly Report
Mayor Peterson asked staff to use discretion when the city shuts off water due to a delinquent utility
bill. He did not want an elderly couple or a family to be without water.
City Administrator Kruse reported that has not been a problem in the past and explained that the
Finance Director works with the resident to avoid shutting off the water.
PLANNING
Smoking in City Parks
Mayor Peterson brought to the Council's attention his desire to ban cigarette smoking in the City
Parks and Recreational areas.
Council directed staff to provide additional information regarding how a no smoking ban can be
enforced and examples of other successful models other cities have used. .
Mosquito Control
Council asked staff to report at the next meeting in regards to the options and cost for spraying for
mosquitoes.
ENGINEERING
City Engineer Kasma stated he was pleased to have been selected as Albertville's City Engineer.
Extension of Lachman A venue NE from 5ih Street NE to 60th Street NE
City Engineer Kasma began with a preliminary report for the extension of Lachman Avenue NE
from sih Street NE to 60th Street NE. Bolton & Menk, Inc. estimated a fee at $6,900; which
includes preparation of a wetland delineation report. An additional cost of $1 ,800 to use Braun
Intertec to obtain three (3) soil borings and prepare a geotechnical report.
MOTION BY Council member Fay, seconded by Council member Klecker to approve Bolton and
Menk's proposal to complete a Preliminary Engineering Feasibility Report and Wetland Delineation
Report for the Extension of Lachman Avenue NE from sih Street NE to 60th Street NE not to
exceed $6,900, further to approve Braun Intertec completing three (3) soil borings and geotechnical
report at a cost not to exceed $1,800. Motion carried unanimously.
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2005 Sealcoat Proiect
City Engineer Kasma reported on the 2005 Sealcoat Project. City Engineer Kasma met with PW
Supervisor Guimont to review which streets will be sealcoated. City Engineer Kasma understood
the City's Budget was approximately $20,000. Bolton & Menk, Inc.'s estimated fee for completing
the report not-to-exceed $2,500. PW Supervisor Guimont will be finalizing the streets to be
sealcoated by the week of April 25th.
Council wanted to make sure staff is careful not to improve streets which will in the near term be
reconstructed. Council directed staff to present a map with the layout of the streets to be sealcoated.
MOTION BY Council member Berning, seconded by Council member Klecker to approve the
Bolton and Menk's 2005 Sealcoat proposal to develop plans, specifications and bid the project with
a cost not to exceed $2,500. Motion carried unanimously.
52nd Street NE Utility and Street Improvements
City Engineer Kasma estimated a cost of$2,500 for the engineering firm to prepare an updated
Feasibility Study and present it to the City Council. City Engineer Kasma proposed to use Braun
Intertec to do three (3) soil borings and prepare a geotechnical report at an additional cost not to
exceed $1,750. City Engineer Kasma anticipated it would require three (3) weeks to complete the
report.
MOTION BY Mayor Peterson, seconded by Council member Berning to approve Bolton and
Menk's proposal to update the Preliminary Engineering Report for the Street and Utility
Improvements on 52nd Street NE at a cost not to exceed $2,500. Motion carried unanimously.
Hunter's Pass Watermain Extension Improvements
City Engineer Kasma prepared an estimated fee of $17,000 to complete the report for the design and
construction of a watermain to be directional drilled beneath Mud Lake to serve the proposed
Hunter's Pass Estates subdivision.
City Administrator Kruse stated that S.E.H. has completed an alignment and geotechnical report for
the proposed trunk watermain under the lake. Council wanted to make sure the developer was still
interested in proceeding with the subdivision and would require an cash escrow to proceed with the
City expending funds in advance of a signed Development Agreement..
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve Bolton and
Menk's proposal to complete the plans and specifications for the Hunter's Pass Estates trunk
watermain extension under Mud Lake at a cost not to exceed a cost of$17,000 with the developer
funding an escrow if the work proceeds in advance of a signed Development Agreement. Motion
carried unanimously.
2005 Street Overlay Improvements
City Engineer Kasma projected a cost not to exceed $8,320 to prepare plans and specifications;
along with construction observation for completing the City's 2005 Street Overlay Improvements.
PW Supervisor Guimont has identified streets to be overlayed. City Engineer Kasma reported the
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final plans and specifications should be ready for bidding within two (2) weeks of notice to proceed .
and proposed construction to begin after Friendly City Days.
MOTION BY Council member Fay, seconded by Council member Berning to approve Bolton and
Menk's proposal to prepare plans, specifications and get bids for the 2005 Overlay Improvements
for 53rd Street NE from Barthel Industrial Drive NE to the end of the cul-de-sac (approximately
1,000 feet); Barthel Industrial Drive NE from 53rd Street NE to 52nd Street NE (approximately 750
feet); 52nd Street NE from Main Avenue NE to Lake Avenue NE (approximately 1,100 feet).
Motion carried unanimously.
Hunter's Pass Lift Station and back-up Generator Improvements
City Engineer Kasma proposed a fee to be $19,000 for the design and construction observation of a
proposed lift station to serve the Hunter's Pass Estates subdivision with an additional expense of
$1,450 for one (1) soil boring and geotechnical report. City Engineer Kasma reported that WWTF
Superintendent Middendorf would like to install a permanent back-up generator.
MOTION BY Council member Berning, seconded by Mayor Peterson to approve Bolton and
Menk's proposal to develop plans and specifications for Hunter's Pass Estates subdivision lift
station and back-up generator improvements at a cost not to exceed $19,000 with an additional cost
not to exceed $1,450 for Braun Intertec to obtain one (1) soil boring and prepare a geotechnical
report with the developer putting a portion into escrow. Motion carried unanimously.
LEGAL
First Amendment to the Master Planned Unit Development/Conditional Use Agreement for the .
Shoppes at Towne Lakes One
City Attorney Couri reported the main change to the First Amendment to the Master Planned Unit
Development/Conditional Use Agreement for the Shoppes at Towne Lakes One was:
Section 2 Addition of Paragraph 1. W. of the Master Agreement - 1. W. ii. One of
such lots shall be of sufficient size to support a building of at least 8,000 square feet in size
and shall be restricted in use a "sit-down" restaurant otherwise permitted in the City's B-
2A zoning district. For purposes ofthis Agreement, a "sit-down" restaurant means a
restaurant in which customers seated at individual tables order and are served food by
waiters and/or waitresses and no more that a total of 15% of food sales are pick-up,
delivery, and carry-out orders which are eaten at off-premise locations.
Section 2 Addition of Paragraph l.W. ofthe Master Agreement - 1. W. iii. The other
of such lots shall be of sufficient size to support a building of at least 4,000 square feet in
size and shall be restricted in use to a restaurant permitted in the City's B-2A zoning
district.
Section 2 Addition of Paragraph l.W. of the Master Agreement - 1. W. iv. The
restaurant building referred to on said lots shall be freestanding, single use buildings (i.e.
each building shall be occupied by no more than one restaurant at any given time).
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Council expressed concern in the area of the parking lot for the 8,000 square foot restaurant.
Council does not care for the shared cross-easement for the parking lot. Since D. Michael B's has
opened, it seems to have insufficient parking. They do not want another situation like this.
City Attorney Couri would re-word Section 2 Addition of Paragraph l.W. of the Master
Agreement - 1. W. ii. to address this issue.
Council was not in favor of the drive-thru proposed on the 8,000 square foot building.
City Attorney Couri noted the changes the Council wanted within this Agreement.
MOTION BY Mayor Peterson, seconded by Council member Berning to approve First Amendment
to the Master Planned Unit Development/Conditional Use Agreement for the Shoppes at Towne
Lakes One with the recommended changes. Motion carried unanimously.
Administration
NEWSLETTER ARTICLES
City Administrator Kruse reminded Council about deadlines to submit information for the
newsletter..
WRITTEN REpORT
City Administrator Kruse let the Council know that the trip to Washington was very successful.
The Tinklenberg Group did a good job of coordinating the busy schedule.
City Administrator Kruse proceeded to report that the Building Department's move was a success
and things are working well. Council asked if the Building Department files could be moved into
one of the vacant offices to open up the meeting space at 5964 Main Avenue. They would also like
to see if the temporary wall in the back of the building could be removed to open that space up once
agam.
City Administrator Kruse reported that a resident has requested a street sign be placed in their
neighborhood for a child with autism. City Administrator Kruse suggested the City allow this and
similar signs to be install if the resident pays for the cost of the sign and installation.
By consensus the Council suggested the City's policy should be that resident pay for the sign and
related materials and city employees do the installation. The sign should be removed when the
condition changes or five years whichever comes first.
City Administrator Kruse went on to notify the Council that Hack's Liquor was in violation
regarding a sale to a minor. City Administrator Kruse stated the owners will be invited to the next
City Council meeting to review this violation.
Council suggested amending the Liquor Ordinance to change the length of violations from 36-
months to 24-months. City Attorney Couri stated this could be accomplished through the
Codification process.
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City Administrator Kruse stated that he will be meeting with a few of the business owners on Main .
Avenue to review signs and banners. Kruse had NAC complete a sign audit of the downtown
businesses and learned that some of the businesses which a wanting to use banners and other non-
approved advertising devices are not taking advantage of the amount of sign space for approved
signage. Staff will attempt to educate and inform those businesses that they have other options to
advertise rather than using the illegal banners.
1-94 APPRovE S.E.H. TO PROCEED
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve amending S.E.H.
contract increasing it by $15,000 to complete the access management request and related work for 1-
94. The new layout is to be called Option 4, which is Option 2C with the expressway under CSAH
19 at a cost not to exceed $15,000. Motion carried unanimously.
Council directed staff to make sure the City's website has an updated proposed layout as soon as it
is available. Council suggested possibly posting an updated layout at City Hall for public viewing.
OTHER BUSINESS, MINUTES AND MATERIALS
JOINT STMA BOARD AGENDA
Mayor Peterson remined the Council about the ~oint meeting with the City of St. Michael and the
STMA School Board set for Tuesday, April19t at 6:00 p.m.
CITY HALL LA YOUT
Council directed staff to look at ways to maximize parking for the new City Hall and have the
architect come back with some layouts. Stormwater retention is also an issue which needs to be .
resolved.
ADJOURNMENT
MOTION BY Council member Fay, seconded by Council member Berning to adjourn at
9: 12 p.m. Motion carried unanimously.
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CITY OF ALBERTVILLE
*Check Detail Register@
04/27/05 1: 17 I
Pag'
May 2005
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 021343 5/2/2005 ACTION RADIO & COMMUNICATIONS
E 101-42000-404 Repair/Maint - $121.94 11458
E 101-42000-404 Repair/Maint- $121.75 28886
Total ACTION RADIO & COMMUNICATIONS $243.69
Paid Chk# 021344 5/2/2005 AFLAC
G 101-21710 Other Deducations
$16.16 728290
Total AFLAC $16.16
Paid Chk# 021345 5/2/2005 ALBERTVILLE BODY SHOP, INC.
E 602-49400-300 Professional Srvs (GENERAL) $3,433.23
Total ALBERTVILLE BODY SHOP, INC. $3,433.23
Paid Chk# 021346 5/2/2005 ALLlNA MEDICAL CLINIC
E 101-42000-305 Medical- Physicals
Total ALLlNA MEDICAL CLINIC
$440.00
$440.00
Paid Chk# 021347 5/2/2005 BEACON ATHLETICS
E 101-45100-530 Improvements Other Than
Total BEACON ATHLETICS
Paid Chk# 021348 5/2/2005 CDW-G
E 101-42050-437 Misc. Donations
$728.83 0362325-IN
$728.83
$1,416.45 RH15136
$1,416.45
Total CDW-G
Paid Chk# 021349 5/2/2005 CICHOS, CHAD
E 101-42000-208 Training and Instruction
Total CICHOS, CHAD
Paid Chk# 021350 5/2/2005 COURI & MACARTHUR
E 476-49000-304 Legal Fees $623.25 0405
E 101-41610-304 Legal Fees $2,099.50 0405
E 468-49000-304 Legal Fees $31.25 0405
G 101-22825 Hunters Cove Escrow $1,187.50 0405
E 101-41610-304 Legal Fees $963.75 0405
E 101-41610-304 Legal Fees $156.25 0405
E 101-41610-304 Legal Fees $125.00 0405
E 101-41610-304 Legal Fees $125.00 0405
E 101-41600-304 Legal Fees $125.00 0405
E 101-41610-304 Legal Fees $93.75 0405
E 101-41600-304 Legal Fees $1,544.96 0405
E 482-49300-304 Legal Fees $93.75 0405
E 101-41610-304 Legal Fees $30.00 0405
E 101-41610-304 Legal Fees $62.50 0405
E 491-49000-304 Legal Fees $500.00 0405
E 101-41610-304 Legal Fees $62.50 0405
E 101-41610-304 Legal Fees $2,593.75 0405
Total COURI & MACARTHUR $10,417.71
Paid Chk# 021351 5/2/2005 CROW RIVER FARM EQUIPMENT
E 101-45100-404 Repair/Maint- $217.61 110318
E 101-45100-404 Repair/Maint - $189.84 110808
Total CROW RIVER FARM EQUIPMENT $407.45
Paid Chk# 021352 5/2/2005 DJ'S TOTAL HOME CARE CENTER
E 101-42000-404 Repair/Maint - $19.47 905359
Total OJ'S TOTAL HOME CARE CENTER $19.47
$381.94
$381.94
Batt Minitor pager, recharge,
Factor serv repair
AFLAC Insurance Prem
repair 2000 GMC K 2500 4X4 HD
Malzahn - FD
bases, paint, anchors
Computers - Donation Acct
State Fire School Leadership t
50th Street Trail
Edina Default
I - 94 Ramps
Hunters Pass
Pilot Litigation
Albertville Dental
Shoppes at Towne Lakes One
Albert Villas 6
70th Street
Lecentre Ave Improvements
liquor license, meetings, bank
City Hall
Mooney's 2nd Addition
Karston Cove 3
WWTF
Albert Villas 3
Towne Lakes 6
pins, bearing. tube, shaft
H R Bar, Shaft
spraypaint, drill bits, fasten
13
CITY OF ALBERTVILLE
*Check Detail Register@
May 2005
Check Amt Invoice Comment
Paid Chk# 021353 5/2/2005 DON'S AUTO & REPAIR
E 101-42000-212 Motor Fuels
E 101-42000-404 Repair/Maint-
E 101-42000-212 Motor Fuels
E 101-42000-212 Motor Fuels
E 101-42000-212 Motor Fuels
E 101-45100-212 Motor Fuels
E 101-42000-212 Motor Fuels
E 101-42000-212 Motor Fuels
E 101-45100-212 Motor Fuels
E 101-42000-212 Motor Fuels
Total DON'S AUTO & REPAIR
Paid Chk# 021354 5/2/2005 EBERT CONSTRUCTION
E 466-49000-300 Professional Srvs (GENERAL) $62,074.48
Total EBERT CONSTRUCTION $62,074.48
Paid Chk# 021355 5/2/2005 ELAN FINANCIAL SERVICES
E 101-41300-200 Office Supplies (GENERAL)
E 101-41400-208 Training and Instruction
Total ELAN FINANCIAL SERVICES
Paid Chk# 021356 5/2/2005 FIREHOUSE MAGAZINE
E 101-42000-433 Dues and Subscriptions $40.00
Total FIREHOUSE MAGAZINE $40.00
Paid Chk# 021357 5/2/2005 FRONTLINE PLUS FIRE & RESCUE
E 101-42000-584 C/O - Turnout Gear $385.90 9450
Total FRONTLINE PLUS FIRE & RESCUE $385.90
Paid Chk# 021358 5/2/2005 GOPHER STATE ONE-CALL
E 602-49400-209 Locates
E 601-49450-209 Locates
Total GOPHER STATE ONE-CALL
Paid Chk# 021359 5/2/2005 KRUSE, LARRY
E 468-49000-331 Travel Expenses
E 468-49000-331 Travel Expenses
E 468-49000-331 Travel Expenses
E 468-49000-331 Travel Expenses
Total KRUSE, LARRY
Paid Chk# 021360 5/2/2005 LANNES, TINA
E 101-41500-331 Travel Expenses $26.94
E 101-41500-208 Training and Instruction $15.00
E 101-41500-335 Education $1,739.12
Total LANNES, TINA $1,781.06
Paid Chk# 021361 5/2/2005 LEAGUE OF MINNESOTA CITIES
E 101-41400-433 Dues and Subscriptions $82.01
Total LEAGUE OF MINNESOTA CITIES $82.01
Paid Chk# 021362 5/2/2005 LEWIS, BRIAN
E 101-42000-404 Repair/Maint-
Total LEWIS, BRIAN
Paid Chk# 021363 5/2/2005 Mil LIFE
E 101-41300-131 Employer Paid Health
$11.56
$454.72 28305
$48.58 31928
$45.97 32013
$42.79 32015
$52.27 32084
$23.50 32207
$21.90 32384
$53.98 32473
$44.79 32486
$800.06
$46.89
$39.69
$86.58
$76.27 5030130
$76.28 5030130
$152.55
$717.58
$717.58
$342.36
$342.36
$2,119.88
$21.29
$21.29
$14.10
Fuel
V belt, rebuild alt
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
pmt # 10 PW Facility
supplies
supplies and pop
annual renewal
hoods, ladder boot
Locates - Water Dept
Locates - Sewer Dept
194 Project DC Larry Travel/rn
I 94 Project DC Don Travel/mea
I 94 Project DC Larry rm
I 94 Project DC Don rm
mileage MNGFOA meeting
MN GFOA Meeting
education
Two MN City Officials Director
repair parts for Rescue
Emp Life Ins
04/27.17 I
ag,
.
.
14
.
.
.
CITY OF ALBERTVILLE
*Check Detail Register@
04/27/05 1: 17 I
Pag-
May 2005
Check Amt Invoice Comment
E 101-41500-131 Employer Paid Health $2.40
E 602-49400-130 Employer Paid Ins $3.90
E 101-43100-130 Employer Paid Ins $18.00
G 101-21710 Other Deducations $7.50
E 101-41400-131 Employer Paid Health $4.80
E 101-45100-130 Employer Paid Ins $3.90
E 101-42400-130 Employer Paid Ins $18.90
E 601-49450-130 Employer Paid Ins $3.90
Total Mil LIFE $77.40
Paid Chk# 021364 5/212005 MINNESOTA STATE TREASURER
G 101-21705 Building Permit Surcharge $3,739.29
Total MINNESOTA STATE TREASURER $3,739.29
Paid Chk# 021365 5/2/2005 MONTICELLO ANIMAL CONTROL
E 101-42700-309 Animal Control Contract $232.00
Total MONTICELLO ANIMAL CONTROL $232.00
Paid Chk# 021366 5/2/2005 NEXTEL COMMUNICATIONS
E 101-41300-321 Telephone $47.79
E 101-43100-323 Nextel Radio Units $40.34
E 101-41400-323 Nextel Radio Units $40.34
E 101-42400-323 Nextel Radio Units $40.34
E 101-43100-323 Nextel Radio Units $40.34
E 101-43100-323 Nextel Radio Units $40.34
E 101-45100-323 Nextel Radio Units $40.34
E 101-41400-323 Nextel Radio Units $40.48
E 101-42400-323 Nextel Radio Units $43.49
E 601-49450-323 Nextel Radio Units $40.34
E 602-49400-323 Nextel Radio Units $40.34
E 101-43100-323 Nextel Radio Units $41.41
Total NEXTEL COMMUNICATIONS $495.89
Paid Chk# 021367 5/2/2005 NORTHERN TOOL & EQUIPMENT
E 101-45100-404 Repair/Maint- $117.14 0191028411 Tine De-thatcher
Total NORTHERN TOOL & EQUIPMENT $117.14
Paid Chk# 021368 5/2/2005 NORTHERN TRAFFIC SUPPLY, INC.
E 101-43100-226 Sign Repair Materials $479.29 24-10382
Total NORTHERN TRAFFIC SUPPLY, INC. $479.29
Paid Chk# 021369 5/2/2005 OFFICE MAX - A BOISE COMPANY
E 101-41400-200 Office Supplies (GENERAL) $108.36 214822
Total OFFICE MAX - A BOISE COMPANY $108.36
Paid Chk# 021370 5/2/2005 OXYGEN SERVICE COMPANY
E 101-43100-215 Shop Supplies
Total OXYGEN SERVICE COMPANY
Paid Chk# 021371 5/2/2005 PITNEY BOWES
E 101-41400-413 Office Equipment Rental $204.00 0787150-APO Postage Machine Rental
E 101-41400-322 Postage $519.00 15176927877 postage
Total PITNEY BOWES $723.00
Paid Chk# 021372 5/2/2005 REED BUSINESS INFORMATION
E 491-49000-300 Professional Srvs (GENERAL) $90.90 2873902
E 470-49000-300 Professional Srvs (GENERAL) $135.34 2880927
Total REED BUSINESS INFORMATION $226.24
$77.75 HW 49291
$77.75
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
Emp Life Ins
1 st Qtr 05 State Surcharge
Animal Control Service
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
Nextel Phones
sidewalk closed, 5 ton axel
paper, fax ink, envelopes, bus
oxygen, argon carbon dioxide
WWTF Publish for bid
CSAH 37 Publish for bid
15
CITY OF ALBERTVILLE
*Check Detail Register@
$55.07
$25.28
Total SPRINT- MO $80.35
Paid Chk# 021376 5/2/2005 T & S TRUCKING OF BUFFALO, INC
E 101-43100-227 Street Sweeping $3,835.00 6
Total T & S TRUCKING OF BUFFALO, INC $3,835.00
Paid Chk# 021377 5/2/2005 TCI TIRE CENTERS #279
E 101-43100-404 Repair/Maint- $70.39 2790029610 split rim, repair flat
Total TCI TIRE CENTERS #279 $70.39
Paid Chk# 021378 5/2/2005 TOSHIBA AMERICA INFO SYS INC
E 101-41400-413 Office Equipment Rental $496.16 41844254
Total TOSHIBA AMERICA INFO SYS INC $496.16
Paid Chk# 021379 5/2/2005 UNIFORMS UNLIMITED INC
E 101-42000-200 Office Supplies (GENERAL)
Total UNIFORMS UNLIMITED INC
Paid Chk# 021380 5/2/2005 VERIZON
E 101-42000-321 Telephone
Paid Chk# 021373 5/2/2005 S.E.H.
E 101-41700-303 Engineering Fees
E 473-49000-303 Engineering Fees
G 101-22825 Hunters Cove Escrow
E 101-41710-303 Engineering Fees
E 101-41710-303 Engineering Fees
E 101-42400-300 Professional Srvs (GENERAL)
E 101-41700-303 Engineering Fees
E 201-45200-303 Engineering Fees
E 101-41710-303 Engineering Fees
E 101-41700-303 Engineering Fees
Total S.E.H.
Paid Chk# 021374 5/2/2005 SCHARBER & SONS
E 101-45100-404 Repair/Maint-
E 101-45100-404 Repair/Maint-
Total SCHARBER & SONS
Paid Chk# 021375 5/2/2005 SPRINT. MO
E 601-49450-321 Telephone
E 101-451 00-321 Telephone
Total VERIZON
May 2005
Check Amt Invoice Comment
$229.50 128325
$2,365.56 128771
$149.42 128890
$215.20 128891
$883.60 128892
$450.00 128893
$3,042.50 128961
$1,037.24 128966
$1,482.66 128967
$7,762.50 128968
$17.618.18
Misc. GIS services
Prairie Run
Hunters Cove
Shoppes at Towne Lakes
Albertvilla's 6th Addition
Lot Surveys
70th Street Corridor Study
Cedar Creek Trail Easements
Towne Lakes 6th Addition
Mud Lake water main crossing
$424.08 01 332016
($16.15) 01 332245
$407.93
blade. wheel, operators. pipe
credit memo for pipe
497-1888
497-2215
sweeping 04/05
Copier Maintenance Agreement
$30.70 268144
$30.70
name plates
$24.15 3601585653 FD Cell Phone Rescue 4
$24.15
Paid Chk# 021381 5/2/2005 VIKING TROPHIES. INC.
E 101-42000-200 Office Supplies (GENERAL) $45.05 74260
E 101-42050-437 Misc. Donations $379.24 74771
Total VIKING TROPHIES, INC. $424.29
Paid Chk# 021382 5/2/2005 WRIGHT-HENNEPIN COOPERATIVE
E 101-43160-381 Electric Utilities $54.63 50148552000 Street Lighting - 58-59-60 SI.
E 601-49450-381 Electric Utilities $40.76 50150766000 Towne Lakes Lift Station
E 101-45100-381 Electric Utilities $134.72 50153600000 parks
Total WRIGHT-HENNEPIN COOPERATIVE $230.11
Paid Chk# 021383 5/2/2005 XCEL ENERGY
E 101-45100-381 Electric Utilities
E 101-43100-381 Electric Utilities
E 101-45100-381 Electric Utilities
aluminum plate and set up
plaques for retired members -
$23.12 51457964030 1183051stSt
$355.84 51460281660 6461 Maciver Ave
$34.17 51468978490 5801 Main Ave Picnic Shelter
04/27.0 :171
a9'
.
.
16
.
.
.
CITY OF ALBERTVILLE
04/27/05 117 I
Pag,
*Check Detail Register@
May 2005
Check Amt Invoice Comment
Electric Utilities $218.60 51468978490 5975 Main Ave
Electric Utilities $236.42 51468978490 11350 57th St
Electric Utilities $22.68 51468978500 11750 County Rd 37 Unit Signal
Electric Utilities $40.97 51475240120 6002 Main Ave
Electric Utilities $79.19 514770979705964 Main Ave
Electric Utilities $20.67 51511236300 5998 Labeaux Ave
Electric Utilities $7.43 51538187690 11474 58th St Park Shelter
Electric Utilities $89.42 51545432690 lift station
Electric Utilities $3.16 51556410804 5799 Lander Ave
Electric Utilities $71.82 51580789340 11401 58th St Skating Rink/Bal
Electric Utilities $24.63 51596246090 11060 61 st St Unit Signal
Electric Utilities $211.84 51606534810 11200 60th St Sewer lift stati
Electric Utilities $1,748.25 51636362260 6451 Maciver Ave
Total XCEL ENERGY $3,188.21
Paid Chk# 021384 5/2/2005 YOCUM OIL COMPANY, INC.
E 601-49450-404 Repair/Maint-
Total YOCUM OIL COMPANY, INC.
E 101-41940-381
E 101-42000-381
E 101-43160-381
E 101-41940-381
E 101-42400-381
E 101-41940-381
E 101-45100-381
E 601-49450-381
E 101-41940-381
E 101-45100-381
E 101-43160-381
E 601-49450-381
E 601-49450-381
$392.87 120132
$392.87
mobile gear, mobil SHe
10100 Premier Bank
$118,123.44
Fund Summary
101 GENERAL FUND
201 PARK DEDICATION
466 PUBLIC WORKS FACILITY
468 CSAH 19 RAMPS
470 CSAH 37
473 PRAIRIE RUN
476 SCHOOL PEDESTRIAN - BIKE TRAIL
482 CITY HALL 2004-5
491 WWTF Phase 2
601 SEWER FUND
602 WATER FUND
10100 Premier Bank
$42,839.32
$1,037.24
$62,074.48
$2,151.13
$135.34
$2,365.56
$623.25
$93.75
$590.90
$2,658.73
$3,553.74
$118,123.44
17
.
~
SEH MEMORANDI,JU'
TO:
Larry KI\1se
Albertville City !~.jministrlltot
FROM:
Duane Day, All ,
Pl'Oject Manage .
DATE:
April 13, 2005
RE:
Public Works F lcUty Design and Constroction
Albertville, Mil j"~.ota
SEH No. A-AL dEV0302.01 14
Enclosed plea.se fmd Application 'Ill Payment No. 10 for this project in the amount of $62,074.48.
We reviewed this application lUl j r:lllde changes that we believe will be accurate by the time of the
Council Meeting.
When payment is made, sign all c'ries and distribute as follows:
Ebert Construction
SEH
City of Albertville
.
If you have an)' questions, please leel free to call.
sl
Enclosures
c: Jim Mobetg, SEH
Jim Schultz, SBH
,,"...u....'IlSC2Ol!'.l<a\71.pnI\.,. p'r."''9\' plJIIO.d1lO:
.IIortlElIl.ttH.ndrlc '.....Inc.. 1200 2611l......nu. Soulll. P.O. Box 1717. 91. Cloud. MN 68802.1717
SEH IS an squill opportunity .r . :MG;er 1 _lIl.l..hlnc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 'ale
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Apr,26 2005 8:16AM
No. 3463 F. 2
~
GRANITE CITY REAL ESTATE
58 10'1'''' AVIlNUE SOUTH
WAITE PARK, MN 5..387
PHONl!:: (320) 2.3-0003
FAX: (320) 2S3~oooe
April 25, 2005
City of Albertville
Attention: l,.arry Kruse
5975 Main Ave.
P.O. Box 9
Albertville, ~1N 55301
RE: Shoppes of Prairie RUn
Finken Water. Inc.
Albertville. :MN
Dear Mr. KJuse:
A$ yeu ate aware, the Shoppcs of Prairie Run Development was approved for final plat
October 18, 2004 (minutes attached). Because of some engineering issue we were unable
to getthe final approval from the City Enginccruntil December 21, 2004. (SEH letter
attached). By the lime ~ received approval.tho weather prohibited ClQnsttuctlon. With
out an eminent constructionda1e, we could not obtain consttUetion financing and. thus
were not able to pay the city fees due and execute 'the developers agreement last fall me
ICClOrd the plat.
Therefore, we respectfully request an extension for the plat approval for Shoppes of
Prairie Run. Ifpo!tsible we would desire the item be placed on the consent agendafor the
~.2005 meetin8.
,-5i cerely,
23
-!
.
.
.
Gregory A. Kramber
Wright County Assessor
Wright County Government Center
10 2nd Street NW, Room 240
Buffalo. MN 55313-1183
Phone: (763) 682-7367/(763)682-7368
I (800) 362-3667
FAX: (763) 684-4553
www.co.wright.mn.us
;m/>
., ,.
'..tJ..." '. .... .'.'..... '.'
:!. . ." .. :.--.~:--.
. - . , . - . . .
April 22. 2005
City of Albertville
Larry Kruse
City Administrator
5975 Main Ave NE, PO 9
Albertville, MN 55301
RE: 2006 and 2007 Assessment Contracts
Dear Larry Kruse:
I would personally like to thank you for contracting with the Wright County Assessor's Office for your 2004
and 2005 assessments. We take a great deal of pride in providing a fair and equitable assessment for the
taxpayers of Wright County. Please know that your experience and efforts in helping us continue achieving
this goal is valuable, and we would like to encourage you to contract with us for the 2006 and 2007
assessments.
As we consider the upcoming assessment years,t do understand the budget restraints that the cities and
townships are experiencing because of cuts in state aid, increased costs, etc. Therefore, I am proposing the
same contract rates that Were used for the 2005 assessment for the 2006 and 2007 assessments.
With this letter, lam submitting your 2006 and 2007 assessment contract to you for approval. The only
changes from the 2005 contract would be the dates. Please return your signed contract to us by May 3 1, 2005.
Thank you for considering a renewal of your contract with the Wright County Assessor's Office. Ifyoll have
any questions or concerns, please contact me at your convenience. I may be reached bye-mail at
greg.kramber@co.wright.mn.us or by telephone at (763) 682-7365 or 1-800-362-3667 ext. 7365.
Ill-
Gregory A. Kramber
Wright County Assessor
25
ASSESSMENT SERVICES AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright, a
political subdivision of the State of Minnesota, hereinafterreferred to as the "County" and the
City of Albertville a political subdivision of the State of Minnesota, hereinafter referred to as
"City/Township";
WHEREAS, said City/Township lies either wholly or partially within the County and
constitutes a separate assessment district; and
WHEREAS, under such circumstances the provision of the Minnesota StatuteS, Sections
273.072 and 471.59 permit the County As~essor to provide for the assessment of property; and
WHEREAS, said City/Township desires the County to perform certain assessments on
behalf of said City/Township; and
WHEREAS, the County is willing to cooperate with said CitylTownship by completing
the assessment in a proper manner;
NOW, THEREFORE, in consideration of the mutual covenants contained herein it is
agreed as follows:
1. The County shall perform the 2006 and 2007 property assessment for the
City/Township in accordance with the property assessment procedures and practices established
and observed by the County, the validity and reasonableness of which are hereby acknowledged
and approved by the CitylTownship. The property assessment by the County shall be composed
of those assessment services which are set forth in Exhibit A, attached hereto and made a part
hereof by reference.
.
.
.
26
.
.
2. All information, records, data, reports, and the like that are necessary to allow the
County to carry out its responsibilities under this Agreement shall be furnished to the County
without charge by the CitylTownship and the CitylTownship agrees to cooperate in good faith
with the County in carrying out the work under this Agreement.
3. The City/Township agrees to furnish, without charge, work space, if needed, for an
appraiser to perform such tasks as document review, with such tasks to be performed during
normal business hours for the City/Township.
4. The County agrees to indemnify and hold harmless the City/Township and all of its
agents and employees against any and all claims, demands, actions or causes of action arising out
of or by reason of the performance of work provided for herein to be performed by the County.
It is further agreed that any and all full time employees ofthe County engaged in the
performance of any work or services required or provided for herein shall be considered
employees of the County only and not ofthe CitylTownshipand that any and all claims that may
arise under the Workman's Compensation Act of the State of Minnesota and any and all claims
made by any third parties as a consequence of any act or omission on the part of said County
employees shall be the sole obligation and responsibility of the County.
5. This Agreement shall commence on July 1, 2005 and shall terminate on June 30,2007.
Either party may initiate an extension of this Agreement for a term of two years by giving the
other party written notice of its intent to so extend no less than 120 days prior to the termination
of this Agreement. lfthe party who receives said notice ofintent to extend gives written notice
to the other party of its desire not to extend the Agreement at least 60 days prior to the
termination of this Agreement, this Agreement shall terminate on June 30, 2007.
.
27
6. In consideration of said assessment services, the City/Township agrees to pay the
County a fee of $1 0.50 per parcel for the 2006 and 2007 assessment. In addition, there will be an
additional fee of $25.00 for each new construction residential or commerciallindustrial building
permit with an estimated construction cost of $499,999.00 or less. There will also be an
additional fee of $1 00.00 per parcel for each new construction commerciallindustrial building
pennit with an estimated construction cost of$500,000.00 or more. These additional fees shall
be only applicable in those cities which issue their own building permits.
7. Any notice which may be given or made by a party hereto under the terms of this
Agreement shall be in writing and shall be sent by United States Mail or personally delivered to
the other party addressed as follows:
To City:
City of Albertville
5975 Main Ave NE, PO 9
Albertville, MN 55301
To County: Gregory A. Kramber, Wright County Assessor
Wright County Government Center
10 2nd St. NW, Room 240
Buffalo, MN 55313
8. The Agreement may be amended or modified only by written agreement signed by
authorized representatives of the parties hereto.
.
.
.
28
.
EXHIBIT A
During the term of this Agreement, the COllntysha11:
1. Physically inspect and revalue real property, as required by law.
2. Physically inspect and value all new construction, additions and renovation
3. Conduct valuation reviews prior to Board of Review.
4. Attend Board of Review. Per Board request, make all necessary review appraisals.
5. Keep updated field card file - current values, homestead and classification data.
6. Print, mail and post valuation notices.
7. Respond to taxpayers regarding assessment or appraisal problems or inquiries
periodically.
8.
. 9.
10.
11.
12;
Make divisions and combinations periodically.
Administer the abatement process pursuant to Minn.Stat. ~ 375.192.
Make appraisals for, testify or negotiate all District Court or Tax Court filings.
Post values from appraisal cards to assessment rolls.
Adjust estimated market values on those properties not physically inspected as needed
and per sales analysis.
.
29
.
.
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-12
RESOLUTION ESTABLISHING SCHOLARSHIPS AND
AWARDS TO THE ALBERTVILLE ROYALTY
WHEREAS, the Albertville City Council acknowledges the benefit to the City of being
represented at various functions by the Albertville Royalty; and
WHEREAS, the City Council has budgeted $3,750 in its General Fund for the purpose of
scholarships to Albertville Royalty and awards to members of the Junior Royalty;
NOW, THEREFORE, BE IT RESOLVED BY THE ALBERTVILLE CITY
COUNCIL, WRIGHT COUNTY, MINNESOTA, that scholarships shall be presented to the
Albertville Royalty, upon proof of successful completion of one quarter or semester of post
secondary education, as follows:
Queen
$1,750 Scholarship
Princesses (2)
$1,000 Scholarship each
BE IT FURTHER RESOLVED, that $100 U. S. Savings Bonds shall be presented to each
of the Junior Royalty.
BE IT FURTHER RESOLVED, that the terms of scholarships and awards to the
Albertville Royalty shall remain in effect unless the City Council adopts a resolution that amends or
replaces this resolution.
Approved by the City Council of the City Albertville this 2nd day of May, 2005.
Don Peterson, Mayor
ATTEST:
. Bridget Miller, City Clerk
31
_fit........
.
P.O. Box 162
AlbcrtviDc, MN 55301
May 1,2005
City of Albertville
P.O. Box 9
Albertville, MN 55301
City Council,
The Albertville Friendly City Days committee is requesting permission to close down the following list of streets on the days listed
during Friendly City Days.
Street Date Time Activity
58th Street (Main Avenue to Lander Avenue) June 6-13 All Day Carnival
Lander Avenue (58th Street to Mark Barthel's Driveway) June 6-13 All Day Carnival
Main Avenue (57th Street to 59th Street) June ] 0 6:00 pm-2:30 am Friday Activities
57th Street (Lachman A venue to Coboms) June IO 10:00-] 1:00 pm Fireworks
Barthel Industrial Drive (52od Street to 50ah Street) June 11 1:00 -4:00 pm Soap Box Derby
. Lander Avenue (57th Street to 58th Street) June I I 1:00 -4:00 pm Barta Pedal Pull
Main Avenue (57th Street to 59th Street) June] 1 6:00 pm-2:30 am Saturday Activities
Main Avenue (50th Street to 60th Street) June 12 1 :00 - 4:00 pm Parade
59th Street (Barthel Industrial Drive to Main Street) June 12 I :00 - 4:00 pm Parade
Barthel Industrial Drive (51st Streetto 59th Street) June 12 1:00 - 4:00 pm Parade
515t Street (Barthel Industrial Drive to Main Street) June 12 1:00 - 4:00 pm Parade
60th Street (CSAH 37 to Main Avenue) June 12 ]:00 - 4:00 pm Parade
For your information the committee has submitted applications to Wright County Highway Department for closing CSAH35 (Main
A venue) on June ] O-12th. We have also requested assistance from the Wright County Sheriff's office for security and traffic
disbursement for the entire weekend.
The committee is also requesting pennission to extend the hours in the city park from Thursday, June 9th to 11:00 p.m.: Friday
June 10th and Saturday June 11th to 1:30 aO\ for the Carnival, Softball tourn~ent, and Live Bands.
Sincerely,
Albertville Friendly City Days Committee
.
33
~
. AJ~~t.t'!iJL€
April 18, 2005
Hackenmueller's
Hack's Liquor Store
Attn: Ed Hackenmueller
11850 - 62nd Street NE
Albertville, MN 55301
RE: Failed Alcohol Compliance Check
Dear Mr. Hackenmueller:
On Thursday, March 17, 2005 the Wright County Human Service Agency reported to us that your
business failed the alcohol compliance check. The Albertville City Council will be reviewing the
failed alcohol compliance check and considering civil action under M.S.340A415. The Albertville
City Council hereby requests your attendance at the Monday, May 2, 2005 City Council meeting to
be held at 7:00 p.m. at the Albertville City Chamber located at 5975 Main Avenue NE.
.
The City Council has set the failed alcohol compliance check fee at $500. If you have any
questions, please give me a call at 763-497-3384.
Sincerely,
.ffa/J<1';f fYalOe
Larry R. Kruse
City Administrator
LRK:bm
.
35
~
. ~~~!'!iJL€
City of Albertville
MEMORANDUM
TO: Mayor and City Council
FROM: Tim Guimont, Public Works Supervisor
DATE: April 26, 2005
SUBJECT: Public Works/Parks Maintenance Report
Streets - We have completed most of the crack filling for the year. We may do more as demo tar
kettle become available. We were able to demo one (1) kettle. I am also looking into
subcontracting out some of the crack filling for 2006.
City Engineer Mark Kasma and I have laid out the overlay and sealcoat project for 2005.
.
Parks - The tennis court at Oakside Park is five (5) years old, I would like to get it resurfaced
before it gets to bad, as there is some cracking and popping off of material. I have received two (2)
quotes:
Upper Midwest Athletic Construction
$4,520
C & H Sports Surfaces, Inc.
$4,995
I recommend going with C & H Sports Surfaces, Inc. as we have worked with them in the past.
C & H Sports Surfaces, Inc. does all ofthe school courts and they do a nice job.
Parks & Recreation Committee - At the Parks & Recreation Committee meeting we discussed
turning the hockey rink 1800, blacktopping the area were it will be sitting and get new compost rink
boards. Xcel Energy would install the lights for a monetary fee (ie. what they charge for street
lights.) I estimated the cost of the project to be around $50,000.
I am looking for Council approval to go ahead to get some soil borings of the area and get some
firm numbers to proceed with this project.
Mosquito Control- At the April 18th Council meeting, there was discussion in regards to Mosquito
Control. I spoke with some of the surrounding cities and what I have found out was St. Michael
doesn't do anything, Rogers and Rockford has Metropolitan Mosquito Control come to their cities.
Wright County doesn't do anything either.
.
37
I contacted a company called Professional Mosquito Control out of Clearwater. They suggest
spraying for the adult mosquitoes, if you treat the larva in the standing water they feel that the .
mosquitoes will just fly in from untreated areas. Spraying for the adults consists of driving all of
the streets with a truck-mounted sprayer. The spraying would need to be done everyone to two
weeks at a cost of $995 weekly and $1,195 bi-weekly per application. They would also add a
barrier type spray for our parks at no additional cost.
Another option to consider would be to purchase a portable sprayer at a cost of $4,200. It would
cost about $250 for chemicals per application. A City Employee would have to become licensed to
do the spraying, which I was told is not difficult to do.
TG:bmm
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AJ~~'!'!~L€
ALBERTVILLE
NOTICE OF PUBLIC HEARING
EASEMENT VACATION
NOTICE IS HEREBY GIVEN that the Albertville City Council will hold a public hearing
at 7:00 p.m., or soon there after on Monday, May 2, 2005 at the Albertville City Hall located at
5975 MainAvenue N.E. to take public comment concerning the proposed vacation of utility and
drainage easements described as follows:
That part of the 50 ft. easement in Lot 3, Block 2 and Lot 4, Block 2, as
dedicated in BARTHEL INDUSTRIAL PARK, according to the recorded
plat thereof, which lies southerly of the following described line;
Commencing at the northwest comer of said Lot 3; thence North 79 degrees
51 minutes 32 seconds East, plat bearing, along the northerly line of said Lot
3, a distance of 185.00 feet, to an angle point in the said northerly line of Lot
3; thence South 06 degrees 04 minutes 33 seconds East, a distance of 50.13
feet, to the angle point in the south line of the said 50 ft easement, being the
point of beginning of said described line; then North 81 degrees 58 minutes
51 seconds East, a distance of 154.92 feet; thence South 67 degrees 03
minutes 32 seconds East, a distance of 314.79 feet, more or less, to the
southeasterly line of said Lot 4, and said described line there terminating.
All interested persons are invited to attend the meeting and will be afforded the opportunity to voice
an opinion during the public hearing.
Bridget Miller
Albertville City Clerk
39
.
.
.
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2565 Facsimile: 763.231.2661 planners@nacplanning.com
MEMORANDUM
TO:
Larry Kruse
FROM:
Alan Brixius
DATE:
March 2, 2005
RE:
Albertville - Planning and Zoning Commission Rules
FILE NO:
163.05
At the February 8, 2005 Planning and Zoning Commission meeting, we reviewed the
Planning and Zoning Commission Work Rules that were presented by the Building
Official. Upon review of the draft rules, suggestions were made pertaining to outlining
the following:
1. Composition of the Planning and Zoning Commission
2. Terms to be served by the Planning and Zoning Commission
3. Amendments to the work rules
We have made a number of modifications to the rules in accordance with the directions
of the Planning and Zoning Commission and they are presented in the attached
resolution. Upon review by the Planning and Zoning Commission at their March
meeting, this resolution may be forwarded to the City Council for consideration. If you
have any further questions, please contact me at your convenience.
pc: Mike Couri
Jon Sutherland
41
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
.
RESOLUTION NO. 2005-13
RESOLUTION APPROVING POLICY THAT DEFINES THE
ESTABLISHMENT, COMPOSITION, PURPOSE, ORGANIZATION
AND WORK RULES FOR THE ALBERTVILLE
PLANNING AND ZONING COMMISSION
NOW THEREFORE BE IT RESOLVED that the City Council of
Albertville, Minnesota hereby establishes the following policy:
A. Establishment. The Planning and Zoning Commission hereafter established may be
abolished by a four-fifths vote of the City Council. The Planning and Zoning Commission
shall be appointed by the City Council.
B. Composition.
1.
Number. The Planning and Zoning Commission may consist of up to five members
appointed by the City Council. Before taking office, every appointed Planning and
Zoning Commissioner shall take an oath to faithfully perform the Planning and
Zoning Commission rules.
.
2. Term. Unless sooner removed by four-fifths vote ofthe City Council, Planning and
Zoning Commission members shall serve three year terms, starting in the following
sequence and appointed again in three year cycles:
a. One member position shall be appointed to a three year term beginning in
2006.
b. Two member positions shall be appointed to a three year term beginning in
2007.
c. Two member positions shall be appointed to a three year term beginning in
2008.
Current members shall hold their positions until their appointment date.
.
42
.
.
.
c.
Purpose. The Albertville Planning and Zoning Commission acts as an advisory group to
the Albertville City Council. It is authorized to carryon City planning activities related to
the study, review, and evaluation of:
1. The Albertville Comprehensive Plan.
2. The Albertville Zoning Ordinance text and/or map amendments.
3. Review of development applications including, but not limited to, zoning
amendments, conditional use permits, site and building plan review, and variances.
4. Plat and subdivision review.
5. Community Development Committee.
6. Other City planning activities assigned or requested by the City Council.
D. Organization.
1. Offices. Annually, the Planning and Zoning Commission shall elect a chair person
and vice chair person.
2. Duties of the Officers:
a. Chair.
1)
2)
The Chair shall preside at all meetings ofthe Commission.
The Chair shall preserve order and decorum and shall decide
questions of order
The Chair shall appoint all assignment areas unless otherwise
requested by a majority.
The Chair with the approval ofthe City Administrator may call
special meetings. A posting of the meeting shall be done according to
required Statutes and shall include a statement of the purpose of such
meeting.
The Chair shall be responsible to have the staff report on the status of
previous recommendations made to the Council, stating the Planning
and Zoning Commission's recommendation and Council action.
3)
4)
5)
b. Vice-Chair. The Vice-Chair shall preside at all meetings in the absence of
the Chair.
E.
Work Rules.
1.
The second Tuesday shall be considered regularly scheduled official meeting night.
a. The Planning and Zoning Commission will meet on the second Tuesday of
each month.
b.
In the event that there are more Planning and Zoning Commission cases than
can reasonably be concluded by 11 :00 PM, the Chair and the Planning and
43
Zoning Commission shall be empowered to extend the meeting time or
schedule another meeting during the same month to take care of the overload. .
c. The Chair and/or planning staff shall have prerogative to cancel or postpone
any regularly scheduled meetings.
2. All public hearings shall be held at the City Hall or Officially Noticed location. All
meetings shall be called at 7:00 PM and shall conclude at 11:00 PM unless waived
by the majority. Any business unfinished at the scheduled closing time may be taken
up at a subsequent meeting designated by the Chair.
3. The Commission, at the first regular meeting of the new year, shall elect from its
group, a Chair and a Vice-Chair.
4. A majority of five (5) members shall constitute a quorum. In the absence of a
quorum, the minority shall adjourn any item of business requiring official
Commission action, to a specified time.
5. A member may be excused from an individual meeting for reason of illness, work,
out-of-town trips, or other justifiable reason.
6. In the absence of the Chair and Vice-Chair, the remaining members shall elect a
Temporary Chair for that respective meeting.
7.
The Chair shall call the meeting to order and the Secretary to the Commission shall
call the roll and announce a quorum.
.
8. The order of business shall be as follows unless amended by the Chair:
a. Call to order.
b. Roll call.
c. Approval of the minutes of the previous meeting.
d. Public hearingslboard of appeals.
1) Old business.
2) New business.
e. Other items of concern.
1) Discussion items.
2) Information items.
f. Adjournment.
.
44
.
9.
The following statement shall be printed on all agendas:
"MISSION STATEMENT:
The Planning and Zoning Commission is an advisory body to the City Council. One
of the Commission's functions is to hold public hearings and make recommendations
to the City Council. The City Council makes all final decisions on these matters.
The Planning and Zoning Commission reviews development applications and
evaluates all applications for consistency with Albertville's Comprehensive Plan,
Zoning Guidelines and Development regulations.
City Ordinances require that certain documents and information be included in
applications. The Planning and Zoning Commission may postpone consideration of
an application that is incomplete and may for other reasons postpone final action on
an application.
For each agenda item the Commission will receive reports prepared by the City
Staff, open the hearing to the public if required, and discuss and act on the
application. "
.
10.
All recommendations shall be sent to the Council by means of written minutes, and
shall include the record of the division of votes on each recommendation.
11. Minutes of the meetings shall be recorded and kept by the Planning Staff.
12. All meetings shall be public.
13. Any resolution or motion, except motion to adjourn, postpone, reconsider, table, or
call the previous questions, shall be reduced to writing if requested by the Chair.
14. Any resolution or motion may be withdrawn at any time before action is takenon it.
15. When a question is under debate, no other motion shall be entertained except to
table, or to call for the question, action on the question, postpone, refer to committee,
or amend. Motions shall take precedence in that order and the first two shall be
without debate.
16. All motions shall be carried by a majority vote of the members present, except call
for the question. Any member of the Commission may call for a roll call vote on any
Issue.
17. Only members recognized by the Chair can make motions.
.
45
18.
Speaking without recognition of the Chair shall be cause for another member to call
"point of order" and the member speaking out of turn must relinquish the floor.
.
19. "Call for the question" or "previous question" is a motion and must be seconded. It
is not debatable and must be voted upon immediately. A two-thirds majority is
necessary to call the previous question. If the two-thirds majority is given, the
motion or question on the floor must be immediately put to a vote without debate
except for a motion to table.
20. "Question" is not a motion but only an indication to the Chair that the person making
statement is ready to have the motion or question put to a vote.
21. The Chair may direct that a motion be divided if requested by a member.
22. Members must limit their remarks to the subject matter being discussed and shall not
be repetitious. The speaking order shall be at the discretion of the Chair, however,
all members shall be allowed to speak in their turn.
23. Any member, who shall be absent without leave of absence for two consecutive
unexcused meetings, shall receive a reminder from the clerical secretary assigned by
the City, as directed by the Chair. Upon three consecutive unexcused absences,
he/she may be recommended to the City Council for replacement.
24. Any member having a direct financial and/or direct personal interest or conflict in an .
individual action under consideration by the Commission shall excuse
himself/herself from the Commission and not vote on that particular matter. Said
member will have the same rights as any citizen who has an interest in any action
being considered by the Planning and Zoning Commission.
25. These rules may be repealed or amended by a majority vote of the Albertville City
Council. Amendments to these rules may be initiated by recommendation of the
Albertville Planning and Zoning Commission.
F. Candidate Selection/Interview Procedures.
1. The Planning and Zoning Commission shall interview all applicants and vote
at the same meeting.
2. The applicant is to be advised of the interview at least ten (10) days prior to the date
of the interview.
3. If the applicant is unable to attend the scheduled interview, the Planning and Zoning
Commission may make the recommendation based on the information provided or
reschedule the interview.
.
46
.
.
.
4.
Following the interviews and at the same meeting, a written ballot method of voting
will be used to poll the Planning and Zoning Commission. The secretary will have
the candidates names typed on the form and the form will be sent to Planning and
Zoning Commissioners in their packet. Ballots will be kept in the journal of the
Planning and Zoning Commission containing meeting minutes.
5. The Planning and Zoning Commission shall forward to the City Council, at their
next regular meeting, a list of the candidates and the number of votes they received.
6. Every seated member shall be eligible to vote.
The foregoing resolution was moved by Council Member
Council Member
and seconded by
Don Peterson, Mayor
Bridget Miller, City Clerk
47
. .~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert Moberg, PE
Project Manager
DATE:
April 22, 2005
RE:
2004 School Pedestrian and Bike Trail
Albertville, Minnesota
SEH No. A-ALBEV 0405 14
Please find enclosed Change Order No.4 for this project.
.
This change order is for additional paving on Albertville's portion of the bituminous trail and for an
adjustment in project completion dates. Please note there is no increase in cost for the additional
work.
If you find the document to be in order, we ask you to sign all copies and distribute as follows:
Buffalo Bituminous, Inc.
SEH
City of Albertville
Please call me if you have any questions.
run
Enclosures
c: Jim Schulz, SEH
Russ Bly, SEH
.
49
DOCUMENT 00640
CHANGE ORDER NO.4
.
OWNER
CONTRACTOR
ENGINEER
CITY OF ALBERTVILLE
BUFFALO BITUMINOUS. INC.
SEH
A-ALBEV 0405
DATE
3/3112005
Contract
OWNER's No.
N/A
Project
2004 School Pedestrian and Bike Trail
You are directed to make the following changes in the Contract Documents:
Descri otion:
1. Amend paragraph 3.1 of Arti.cle 3 (Contract Time) of the Standard. Form of Agreement to read as follows;
"The work... completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before
June 30, 2005"
2. Install I inch of additional bituminous wear course pavement on the trail from Station 134+25 to Station 160+75. Estimated tonnage
not to exceed 140 tons. Cost of this additional work (and related work) is incidental.
Reason for Chan2e Order:
Change in completi()n date is by mutual agreement by Owner and Contractor.
Attachments (List of documents supporting change):
.
Original contract price:
INet increase (decrease) from previous Change Order Nos. 1-3:
I Contract price prior to this change order:
Net increase (decrease) of this change order:
iContract rice with all approved change orders:
$339.332;70
$15.544.20
$354.876.90
$0.00
$354.876.90
N/A
N/A
613012005--i
11/2512004
RECOMMENDED:
SEH
PO Box 1717
SI. C~ MN 56302-1717
:: ~t:tfJ~
APPROVED:
City of Albertville
PO Box 9
Albertville. MN 55301-0009
By:
Title:
Date:
ACCEPTED:
Buffalo Bituminous, In .
PO Box 337
Bufi N
By:
Title:
Date:
.
50
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SEH MEMORANDUM
TO:
Larry Krose
Albertville City Administrator
~obert Moberg, PE
Project Manager
FROM:
DATE:
April 27, 2005
RE:
Albertville, MN
Primary School Ballfields
Project Cost Summary
SEH No. A-ALBEV0501.00
At your request, I have prepared a summary of costs associated with construction at the Primary School
ballfields. The summary is as follows:
I. City Costs
Fencing Contract
Seeding Contract
Grading Contract*
Total
$7,717.00
$13,237.41
$67.516.10
$88,470.51
*Includes $9,712.24 for additional aglime
2. School District Costs
Irrigation System
Fertilizer
Backstop
Water Bills through 3/1/05
Total
Please ca11 me at 651.490.2147 if you have questions.
nm
x:\ae\a1bcv\OSO 1 OO\lkruse04210SSummill}.doc
$24,604.00
$950.00
$4,866.00
$2.675.00
$33,095.00
Short Elliott Hendrickson In.c., 3535 Vadnais Center Drive. 51. Paul, MN 55110.5196
SEH is an equal opportunity employer I www...hlnc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
51
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SEH
WETLAND PERMIT APPLICATION REVIEW
TO:
Mr. Larry Kruse
Albertville City Administrator
FROM:
Deric Deuschle
DATE:
April 27, 2005
RE:
Albert Villas Wetland Restoration Order
SEH No. A-ALBEV0307.00 32.40
On February 23,2005 the Minnesota Department of Natural Resources issued a Restoration Order
to Edina Development for non-compliance with the Minnesota Wetland Conservation Act on
multiple phases of the Albert Villas development. This development has a long history of issues
related to the wetland replacement sites, and this Order will serve as a new starting point to get
recognize and resolve these issues.
The Restoration Order specifically identified the following items as being deficient:
Phase 1 and 2:
. Mitigation areas 1m through 5m do not meet the requirements of the approved replacement
plan.
· Deed restrictions and covenants for the mitigation areas have not been filed.
. Additional wetland has been impacted between areas 7f and 8f and requires restoration or
mitigation.
Phase 3, 4, and 6
· A 30-foot buffer was proposed along all wetlands and wetland mitigation sites, and has not
been maintained.
. Signage indicating the boundary of the wetland buffers have not been installed
. Deed restrictions and covenants for the mitigation areas have not been filed.
The Restoration Order provides Edina Development the option to fulfill the conditions of the
original permits that were issued for this development, or to propose an acceptable alternative. Due
to potential legal issues related to the non- filing of the deed of restrictions on the affected
properties, Edina Development has selected to modify the original replacement plan to include both
correction of existing mitigation sites.
53
The following is a summary of the existing mitigation sites, proposed activities, and staff
recommendations:
.
Area 1 m
This area was proposed to be 0.35 acre in size, but has not developed into wetland. It is proposed to
regrade this area to a lower elevation to provide additional hydrology. This site was not secured
with a drainage easement when the plat was recorded. One of the land owners that currently owns a
portion of this property will not allow these corrections to occur, resulting in a mitigation site that
will only be able to be 0.20 acre in size. The shortage of 0.15 acre is proposed to will be provided
by Edina Development as a new wetland mitigation area in Phase 7. This 0.15 acre shortage will be
replaced at a ratio of 4: 1.
Area 2m
This area was intended to be 0.39 acre, but it was altered so that it did not develop wetland
characteristics. In fall of 2004 this site was regraded and reseeded. Review of the site in April 2005
indicated that this regrading was only partially successful, and that additional grading may still be
required. This is most evident on the east side ofthe site, where a paver patio and landscaping are
still located in the designated mitigation area. Previous correspondence acknowledged this area
would need to be relocated. If this cannot be completed, additional mitigation may be required.
Area 3m
This area was proposed to be 0.21 acre in size and appears to have been excavated and created as
proposed. This site, however, was sodded, which is not acceptable in a wetland mitigation area.
During fall 2004 the sod from the fringe of the open water was removed and the site was reseeded. .
Submerged sod was not removed, however. The broadcast seeding in fall 2004 also appears to have
been unsuccessful.
Area 4 m
This area was proposed to be 0.11 acre in size and was regraded and reseeded in fall 2004 to
provide additional hydrology. The grading appears to have been successful, as the site currently has
sufficient wetland hydrology, however, the seeding does not appear to have been successful. There
is also considerable damage to the resident's yard from construction vehicles.
Area 5m
This area was proposed to be 0.08 acre in size, but has been completely filled in by the current
owner. This owner is also unwilling to allow the site to be restored as intended. For this reason,
Edina Development is proposing to replace this 0.08 acre at a 4:1 ratio.
Wetland Area between 7f and Sf
A wetland area that was planned to be avoided has been determined to have been impacted and is
no longer present. Edina Development has agreed to provide wetland mitigation for this area. As
this wetland was not a mitigation area, it is proposed to be replaced at a 2:1 ratio.
30-foot buffer on Phases 3, 4, and 6
Buffer areas proposed in these phases have been altered and do not perform as intended. Edina
Development has not proposed corrective action for these impacts. .
54
.
.
.
Summary
Edina Development proposes to restore the existing mitigation areas whenever feasible. Areas that
cannot be restored will be mitigated at a 4:1 ratio. The new impact that was identified between 7f
and 8f will be replaced at a 2: 1 ratio. This will require a total of 1.10 acres of credit to be created as
outlined below.
Deficiency of Area 1m:
Deficiency of Area 5m:
Additional impact at 7f/8f:
0.15 acre x 4 = 0.60 acre
0.08 acre x 4 = 0.32 acre
0.09 acre x 2 = 0.18 acre
Total 1.1 0 acres
Wetland Mitigation
Edina Development proposes to create three new wetland mitigation sites. Wetland Area A will be
0.26 acre in size and will be located just north of 49th Court. Wetland Area B will be 0.63 acre in
size and will be located north of the storm water pond along the east side of County Ditch No.9.
Wetland Area C will be 0.18 acre in size and will be located on the south side ofthe storm water
pond, also along the east side of County Ditch No.9. Total new wetland areas will equal1.07 acres.
Buffers of25 feet in width are proposed around all of the sites. The buffer areas will total 0.57 acre.
These values are sufficient to provide the required replacement area for the impacts. The mitigation
areas also comply with the design requirements of the Minnesota Wetland Conservation Act.
It was noted during the April 2005 field visit that the area proposed for Wetland C is already graded
and is becoming a Type 3 wetland. This area was not previously identified as wetland, but an
explanation as to why it currently has these features is requested.
Conservation Easements
Edina Development has agreed to record deed of restrictions using the Board of Water and Soil
Resources form for all areas they have legal control over. It is unknown if there are protections
available for the original mitigation areas no longer owned by Edina Development. It is likely,
however, that enforcement of the utility easement and the City of Albertville's wetland buffer
ordinance would be sufficient.
Signage
Edina Development proposes to place signs along lot lines that would identify wetland and wetland
mitigation areas. Signs would state "This area is a protected wetland mitigation area. No mowing
or disturbance beyond this point. Please report any disturbances to the City of Albertville". The
signs would be placed on 4"x4" wooden posts.
Monitoring
Edina Development proposes to complete the required wetland monitoring for the wetland
mitigation areas and will continue monitoring of the previously created basins.
55
Recommendations
Overall, the proposed Replacement Plan appears to be a reasonable attempt at resolving the .
outstanding issues related to the Albert Villas development. The proposed plan to comply with the
Restoration Order is feasible, but will require additional action to repair/restore the original
mitigation area (lm - 5m). Additional conditions on the new mitigation sites may also be required to
ensure compliance and avoid the problems that have occurred on the initial phases.
Removal of the Restoration Order will occur once the proposed work has been completed, and will
only occur if all aspects of the project are satisfactory to both the City of Albertville and the Wright
County Soil and Water Conservation District. It is my opinion that there are still outstanding issues
that need to be addressed. I have listed my recommendations below, which will help clarify any
remaining requirements that may still exist. It is also my opinion that the designs of the proposed
new mitigation areas are acceptable, and construction on those sites may commence prior to final
resolution. Let it be noted, however, that final designs may still require modification pending the
response to my additional questions and recommendations.
Listed below are the outstanding issues and requests for additional information that will be required
before recommending final approval.
· Surveys of Areas 1 m through 4m be completed to verify areas and locations. If deficiencies
are still present and cannot be resolved, additional mitigation may be required.
. Areas 1m through 4m must be reseeded and have clean straw mulch disk anchored in-place
where practicable.
. The area between mitigation areas 3m and 4m is currently upland, but appears to have been
wetland. To confirm that this area is not also filled wetland, and subject to additional
mitigation, the original wetland boundary shall be staked. Ifthe wetland in this area has been
filled, it shall be restored similar to areas 3m and 4m.
· Area 3m shall have the sod removed from the bottom of the open water area. Temporary
dewatering of the pond to access the sodded area would be acceptable, and could be done
without additional permitting.
· Damage to yards from construction vehicles used to restore the mitigation areas shall be
restored.
.
· Wording on signs be shortened. Suggestions include "Protected Area: No activity beyond
this point" or "Wetland Buffer" with the city's logo. Metal posts are also acceptable. The
coordinates of the signs should be provided to the City of Albertville along with additional
placards so that relocated or removed signs can be detected and replaced.
· Provide an explanation as to why replacement Area C is already graded and developing into
a Type 3 wetland.
· The City of Albertville shall receive evidence of title and proof of recording of the deed of
restrictions and covenants for all wetland mitigation areas and adjacent buffers prior to any
lot sales.
.
56
.
.
.
· The wetland monitoring for areas 1m through 4m shall be reset to Year 1 status. Monitoring
reports for all of the sites would be due by December 31, 2005.
· The City of Albertville should consideration the requirement of a performance bond, cash
escrow, or letter of credit for the new wetland mitigation areas. These are typically issued at
28,000 per acre of replacement, plus additional fees to cover monitoring costs.
Please feel free to contact me for additional information on these topics. I can be reached at
651.490.2114 or at ddeuschle@sehinc.com.
c: Rick Lewandowski, Edina Development
Scott Thelan, Pinnacle Engineering
Mike Couri, City Attorney
Bob Moberg, SEH
57
.
.
.
~
SEH
RE: Albertville, Minnesota
2004 Prairie Run
Change Order No.1
SEH No. A-ALBEV0409.00
April 26, 2005
Mr. Larry Kruse
City of Albertville
PO Box 9
Albertville, MN 55301-9776
Dear Mr. Kruse:
Enclosed for your consideration is Change Order No. 1 modifying the referenced contract to
incorporate the following changes:
Building demolitions necessary to complete site grading. Conduct compaction testing for
building pad sites in residential areas for issuance of building permits.
This change order represents an increase to the contract of$28,105.00, and a revised contract total
of$1,603,838.53.
Costs associated with the work on the enclosed change order will be added to the next application
for payment upon approval. We recommend approval of Change Order No.1, with payment to be
incorporated with the next application for payment.
Please don't hesitate to contact me with any questions. Thank you.
Sincerely,
Robert L. Moberg, PE
Project Manager
nm
Enclosures
59
DOCUMENT 00640
CHANGE ORDER NO.1
OWNER
CONTRACTOR
ENGINEER
City of Albertville
DA TE April 26, 2005
.
Dennis Fehn Gravel & Excavating, Inc.
SEH
OWNER's No. N/A
ENGINEER'S No. A-ALBEV0409.00
Project
2004 Prairie Run
Contract Date
August 2, 2004
You are directed to make the following changes in the Contract Documents:
Description:
Perform building demolitions consisting of I barn, 2 silos, and I outbuilding, and conduct hazardous materials inspection.
Conduct compaction testing for building pad sites in residential area.
I I , I
ITEM iDESCRIPTION UNIT I UNIT COST QUANTITY i AMOUNT
__0..- ________ I ..--------_._------------
104 Buildin_~<:IeE1olitions ___ L.S. I $19,500.00 1 i $19,500.00
105 i Compaction Testing L.S. I $8,605.00 1 i----n--m -
I $8,605.00
TOTAL I $28,105.00
Reason for Change Order:
Building demolitions are necessary to complete site grading.
Compaction testing for building pads is required for issuance of building permits.
Attachments(List of documents supporting change):
.
I _Ui ..~......I
i
ITEM _. .._-----J
Onliinal contr_~_t_P'!"l~: f
]\jet increa~e(d~c2:ea~e~!t~ previo
_gontractpr.i~:l'~r~~he change 0
1'J:t in_cr~~~:.Jdecrease) of this chan
Contract pric: wiQI_ all_appr()v~_~_~
. --r-- ------
I
CHANGE IN CONTRACT TIMES
I
i
CHANGE IN I
I CONTRACT Substantial
I PRICE Completion Ready for Fina_
I $1,575,733.53
us Change Orders: N/A -----J N/A
rder: J $1,575,733.53, I --._---
--_.-,..
~~1~~~::~3-- - ---- __.E.~1 05.0[____ N/A --1="~==::..~=~ N/A
-
$1,603,83 8.53________._..__._L_____________ 00 _
l~aym~l!t__
RECOMMENDED:
SEH
3535 Vadnais Center Drive
SI. Paul, MN 55110
By:__
Title: Proiect Manager
Date:
APPROVED:
City of Albertville
PO Box 9
Albertville, MN 55301-0009
By:
Title:
Date:
ACCEPTED:
Dennis Fehn Gravel & Excavating, Inc.
PO Box 256
Albertville, MN 55301-0256
By:
Title:
Date:
.
60
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.
.
~
SEH
WETLAND PERMIT APPLICATION REVIEW
TO:
Mr. Larry Kruse
Albertville City Administrator
FROM:
Deric Deuschle
DATE:
April 27, 2005
RE:
Hunters Pass Estates Development
SEH No. A-ALBEV0416.00 32.40
Proiect Overview: Minnesota Land Development is proposing to construct the Hunters Pass
Estates development on 76.6 acres ofland in the northeast comer ofthe City of Albertville. The
development is along the north side of Mud Lake and is bordered by 70th Street on the north and
McIver Avenue on the east. All or part of six wetlands are present on the property, including Mud
Lake. The project proposes to fill 1.81 acres of wetland as part of the development, and will create
1.81 acres of new wetland and 1.81 acres of adjacent upland buffer for replacement.
Applicant: Matt Froelich - Minnesota Development Agency
A2ent: Mike DeRuyter, Kjolhaug Environmental Services Company
Exhibits:
1. Wetland Delineation Report prepared by Kelly Dlouhy of Kjolhaug Environmental dated
July 1,2004.
2. Wetland Permit Application prepared by Mike DeRuyter of Kjolhaug Environmental dated
December 20,2004 and submitted on January 26,2005.
3. Notice of Wetland Conservation Act Application for Impacts >10,000 Square Feet
distributed by Todd Udvig (SEH) on January 4,2005.
4. Convening of Technical Evaluation Panel on January 18,2005.
5. Letter from Todd Udvig to Mike DeRuyter noticing extension of review period for an
additional 60 days beyond the original expiration date of March 5, 2005. Letter dated
January 19, 2005.
6. Response to TEP comments and revised permit application dated February 8, 2005.
7. Phone calls and discussions from Deric Deuschle (SEH) to Mike DeRuyter, Colleen Allen
(Wright County SWCD), Mike North (MNDNR) and Tim Fell (US ACE) to address final
TEP comments and concerns, March 2005.
61
Fin din 2;S:
1. Wetland delineation was completed by Kelly Dlouhy of Kjolhaug Environmental on April
21, 2004. This delineation was field reviewed and approved by Todd Udvig from SEH on
May 18, 2004.
2. Project proposes alternative designs that will have reduced wetland impacts. The alternatives
are all identified as unfeasible, primarily due to spacing requirements and access to adjacent
streets and are beyond the ability of the applicant to control.
1. Wetland mitigation is proposed to occur through the creation of five wetland mitigation sites
adjacent to Mud Lake (aka Wetland 1). These basins will total 1.81 acres in size, and will
have a 30-foot buffer. Additional buffers will also be placed around existing wetlands. Total
buffer areas will equal 1.81 acres of eligible credit, and will be used to satisfy the minimum
2: 1 replacement ratio.
2. The wetland mitigation areas will be seeded with a MnlDOT wetland seed mixture and will
follow MnJDOT seeding and maintenance guidelines. MnJDOT Mixture 2SB, as indicated in
the permit application, is acceptable, as are the updated equivalents. BWSR-recommended
wetland mixes that are equivalent to the MnJDOT mixes may be substituted without prior
approval.
3. Monitoring of the replacement wetlands will be initiated following final construction of the
mitigation sites. Monitoring will be the responsibility of the applicant and reports must be
submitted annually to the City of Albertville and to the U.S. Army Corps of Engineers.
4. Deed restrictions for the wetland replacement areas and upland buffers have been proposed .
to be filed prior to construction.
5. Signage informing subsequent land owners of the upland buffer and of restrictions on land-
use within them will be posted at all significant lot corners. Examples of the signage have
not been provided, but should be approved by the City of Albertville prior to installation.
.
Recommendations:
Review ofthis wetland permit application by staff from SEH, acting on behalf of the City of
Albertville, and the members of the Technical Evaluation Panel, have agreed that this project meets
the standards of the Minnesota Wetland Conservation Act. For this reason it is recommended that
the City of Albertville approve the wetland replacement plan, and authorize staff from SEH to
submit the Notice of Decision.
It is further recommended that the following conditions be met prior to start of construction.
1. City receives evidence oftitle and proof of recording of the deed of restrictions and
covenants for all wetland mitigation areas and adjacent buffers.
2. Maps or property descriptions that clearly identify the wetland boundaries, buffer areas, or
mitigation sites be prepared for all future building contractors, realtors, and home owners so
that they are aware of the property restrictions prior to purchase.
.
62
.
.
.
3. The applicant must submit proposed wetland buffer signage language, specifications, and
locations for approval prior to installation. It is further recommended that once installed, the
coordinates of the signs be provided to the City of Albertville to assist with regulatory
compliance.
4. Receipt of performance bond, cash escrow, or letter of credit for an amount equal to $50,680
($28,000 per acre of wetland credit created) plus an additional $5,000 for monitoring, or a
total of $55,680. These accounts will be drawn upon if the mitigation sites or wetland
monitoring are unsuccessful and the applicant/developer does not willfully undertake
corrective action. The monitoring escrow can be returned at $1,000 annually, until final
approval by the TEP. Upon final approval, all funds will be returned and/or access to letter
of credit terminated.
Please feel free to contact me for additional information on these topics. I can be reached at
651.490.2114 or at ddeuschle@sehinc.com.
c: Mike DeRuyter, Kjolhaug Environmental
Mark Kasma, Bolton and Menk
Dwight Gunnarson, Meyer-RoWin
Mike Couri, City Attorney
Bob Moberg, SEH
63
. ~
SEH MEMORANDUM
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert Moberg, PE
Proj ect Manager
DATE:
April 27, 2005
RE:
Albertville, MN
Engineering Transition Plan
Monthly Status Report
SEH No. A-ALBEV0501.00
At your request, I have prepared a summary of activities for the various projects identified in the
engineering transition plan for SEH. The summary is as follows:
.
1. 50th Street Pedestrian Trail- We have negotiated a change order with the contractor to
install 1 inch of additional blacktop on Albertville's portion of the trail. Change order
#4 will be presented for Council approval on May 2nd. All construction work is to be
completed by June 30, 2005.
2. 2004 Prairie Run - We are negotiating a change order with the contractor to complete
building demolition and compaction testing for building pads. Cost of this work will be
assessed to Dean Johnson. City attorney Couri is developing an amended assessment
agreement with Dean Johnson to cover the cost ofthe additional work indicated in the
change order. We anticipate the change order and amended assessment agreement will
be presented for Council approval on May 2nd.
3. Public Works Building - Application for payment #10 will be presented for Council
approval on May 2nd. Approximately 95% of the punch list items on the interior of the
building have been completed. Exterior items will be completed when the outdoor
construction season resumes.
4. 2003 CSAH 19 Upgrade -The contractor is working on a proposed solution for the seal
coat failure. Once received, we will review it with the County prior to approval.
.
65
5. Frontage Avenue (LaC entre Avenue) Improvements - The contractor will be installing a .
6- foot wide concrete sidewalk on the west side of the street beginning the week of May
2nd. Once the sidewalk is installed, the contractor can then install the pavement
markings and complete the remaining punch list items
6. Wastewater Treatment Facility - Bids were opened on April 7th. We anticipate award
of a construction contract after the 30-day public comment period on the MPCA permit
modification notice expires on May 9th. A preconstruction meeting is scheduled for the
week of May 9th.
7. CSAH 37 Pedestrian Trail- Bids will be opened on May 3rd. An easement description
and exhibit are being prepared for one property where a permanent trail easement is
required. Rights-of-entry agreements are being processed for those properties where
temporary access is needed.
8. 1-94 Ramps Access Study - A draft Freeway Study Report (FSR) wil be submitted for
City review the week of May 2nd. A preliminary layout and cost estimate for Option 4
will also be submitted for City review the week of May 2nd. The FSR will also be
submitted to the City of St. Michael, as their input is needed for the future interchange at
Naber Avenue. The Interstate Access Request (JAR) and the Environmental Assessment
(EA) will be submitted for agency review and approval once the FSR is approved and
one option is selected.
9. 70th Street Corridor Study - We are waiting for the City of Otsego to complete their .
portion of the study. Once completed, the study will be submitted to both cities for
approval.
10. Other Proiects-
a. Soil borings, lab results, and a preliminary alignment and profile for the Mud
Lake water main crossing have been forwarded to the City. Our work on the
project is now completed.
b. We are waiting on final paperwork from the contractor for the 1-94/ CSAH 37
Traffic Signal project.
c. We have received a letter from the contractor for the 2003 Seal Coat project
acknowledging their responsibility for some warranty work. The warranty work
will be completed as soon as weather allows.
Please call me at 651.490.2147 if you have questions.
nm
.
66
~
. A!~~!'!,iJL€
April 21, 2005
D. Michael B's
Attn: Deb Cole
6550 Lamplight Drive NE
Albertville, MN 55301
Dear Ms. Cole:
On Tuesday, April 19th you inquired about the guidelines for having ajoint "Grand Opening
Celebration" with Country Inn & Suites, Minnesota Lighting & Fireplace, and Seasonal Concepts
from May 19th to May 22nd.
.
The Albertville City Council will be reviewing your request at the Monday, May 2,2005 City
Council meeting to be held in the Albertville Council Chamber located at 5975 Main A venue NE.
The meeting begins at 7:00 p.m.
Please note the Section and Subdivision of an Ordinance, which Council reviewed in 2004
pertaining to your request for Sale of Liquor and Consumption of Intoxicating Liquor and
demonstrate on a diagram of how you plan to control the area.
We look forward to seeing you on Monday, May 2nd at the City Council meeting.
Sincerely,
Bridget Miller
City Clerk
.
67
MEMORANDUM
.
TO: Mayor and City Council members
FROM:
Bridget Miller, City Clerk
DATE:
April 25, 2005
RE:
D. Michael B's Grand Opening Celebration
BACKGROUND
Deb Cole with D.Michael B's Bar and Grille contacted the City regarding the guidelines to having a
joint "Grand Opening Celebration" with surrounding business owners. The dates of the celebration
are May 19th to May 22nd.
The more restrictive celebration activities would consist of: a tent near the rear of the building,
selling food and beer outdoors, and live music outdoors.
Recommendations
Requires City Council approval for the following:
1. D. Michael B's present a diagram noting the area designated for the dispensing and
consuming of intoxicating liquor shall be enclosed by a fence with access into the
designated area allowed only via the principal building located on the property, unless a
different controlled access is approved by the City. .
2. No live musical performances shall be allowed in the designated areas without specific
approval by the City.
3. The music or other entertainment in the designated area shall cease at 11 :59 p.m. on Friday
and Saturday and 10:00 p.m. on all other nights.
4. The permit applicant must demonstrate that there will be adequate security at the location of
the live outdoor musical performance.
5. The permit applicant must have sufficient on and off street parking.
6. The live outdoor musical performance must not interfere with other commercial and
governmental activities or with the quiet enjoyment of residential property.
7. The location of the live outdoor musical performance must be at least 400 feet from any
residence located in a residential zoning district.
8. The live outdoor musical performance shall only occur on the dates and during the hours
designated by the City Council.
9. The volume of the live outdoor musical performance must be reasonable.
.
68
.
.
.
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-15
RESOLUTION ESTABLISHING GUIDELINES FOR THE IMPOSITION OF
CIVIL SANCTIONS AGAINST CITY LIQUOR LICENSEES FOR VIOLATIONS
OF THE CITY LIQUOR ORDINANCE OR ANY OTHER APPLICABLE STATUTE,
RULE OR ORDINANCE RELATING TO ALCOHOLIC BEVERAGES
WHEREAS, The City Council of the City of Albertville finds that the enforcement of its liquor
ordinance and other applicable liquor laws constitute a high priority policy for the City in
furtherance of health, safety and the public welfare; and
WHEREAS, in furtherance of that policy the City Council intends to establish non-binding
guidelines for the imposition of civil sanctions against City Liquor Licensees for violations of the
City Liquor Ordinance or any other applicable statute, rule or ordinance relating to alcoholic
beverages; and
WHEREAS, it is the City Council's intent that these guidelines be non-binding and are only
intended to suggest a schedule of civil sanctions pursuant to the City's Liquor Ordinance.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ALBERTVILLE:
1. Upon a finding that a licensee of any license granted pursuant to the City's Liquor
Ordinance has failed to comply with any provision of that Ordinance or any applicable State
law, or other regulation or ordinance relating to alcoholic beverages, the City Council
pursuant to the enforcement provisions of the City's Liquor Ordinance may either suspend
the license for a period of up to sixty (60) days, revoke any liquor license, or impose a civil
fine on the licensee not to exceed $2,000, for each violation.
2. The civil penalty and/or suspension and revocation imposed pursuant to the City's Liquor
Ordinance may in the City Council's discretion be based on the following guidelines related
to the licensees total number of violations at the specific location, at which the violation
occurred, within the proceeding 24-month period as follows:
First Violation: $ 500.00
Second Violation $1,000.00
Third Violation $1,500.00, plus two (2) day suspension of license
Fourth violation $2,000,00, plus a suspension of not less than five
(5) days but no more than sixty (60) days or revocation as determined by the City Council
69
3. The above referenced schedule is non-binding and is only intended as a guide to the City .
Council for the imposition of appropriate sanctions pursuant to the City's Liquor Ordinance.
The City Council in its discretion may depart from this schedule for any reason it deems
appropriate.
4. Any suspension and/or revocation imposed by the City Council shall be pursuant to the
relevant provisions of the City's Liquor Ordinance including any hearing requirements.
5. Nothing in this resolution is intended to prohibit the City, County or other authorized entity
from seeking criminal prosecution for violations of the City's Liquor Ordinance or other
laws related to alcoholic beverages.
Adopted by the City Council of the City of Albertville this 2nd day of May 2005.
Don Peterson, Mayor
Bridget Miller, City clerk
.
.
70
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CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2005-02
AN INTERIM ORDINANCE ESTABLISHING A MORATORIUM ON
THE PLATTING OF PROPERTY WITHIN 250 FT OF ENTRANCE AND
EXIT RAMPS FROM WRIGHT COUNTY HIGHWAYS ABUTTING
INTERSTATE 94 WITHIN THE CITY OF ALBERTVILLE
The City Council of the City Of Albertville Ordains as follows:
Section 1. Intent. It is the intent of this Interim Ordinance to allow the City of Albertville to complete
review of the presently existing Comprehensive Plan and Ordinances in relation to the location of
entrance and exit ramps from Wright County Highways 37 and 19 to Interstate 94, and to make
appropriate changes in the same in order to protect the value of properties within the City of
. Albertville, to insure proper land use controls, and to facilitate compatibility between such property and
the surrounding property.
Section 2. Authority and Purpose. The City Council is empowered by Minn. Stat. 462.355, Subd. 4
to pass an interim ordinance, applicable to all or a portion of its jurisdiction, for the purpose of
protecting the planning process and the health, safety, and welfare of its citizens.
Section 3. Temporary Prohibition. For one year after the effective date of this ordinance, or until
such earlier time as the Albertville City Council determines by resolution that the reasons for the
moratorium no longer exist, no subdivisions or plats shall be issued for property that is within 250 feet
of the right of way of any entrance or exit ramps from a Wright County Highway abutting Interstate 94,
nor shall the City receive, consider, and/or approve, any application, of any type, which proposes to
subdivide or plat property that is within 250 feet of the right of way of any entrance or exit ramps from
Wright County Highway abutting Interstate 94. Applications in process by the City at the time ofthe
passage ofthis interim ordinance by the City Council shall not be subject to this temporary prohibition,
provided that the City Planning Commission has held a public hearing on said application prior to the
time of the passage ofthis interim ordinance by the City Council. Amendments to said applications
shall also be exempt from said temporary prohibition, provided said amendments do not alter the
original application in such a manner as to require an additional public hearing before the Planning
Commission or City Council.
Section 4. Misdemeanor. Any person, persons, firm or corporation violating any provisions ofthis
ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished pursuant to
Minn. Stat. 609.02, Subd. 3, or as subsequently amended, plus costs of prosecution.
Section 5. Injunctive Relief. In the event of a violation of this ordinance, the City may institute
appropriate actions or proceedings, including requesting injunctive reliefto prevent, restrain, correct, or
abate such violations.
71
Section 6. Separability. It is hereby declared to be the intention that the several provisions of this .
ordinance are separable in accordance with the following: if any court of competent jurisdiction shall
adjudge any provision of this ordinance to be invalid, such judgment shall not affect any other
provisions of this ordinance not specifically included in said judgment.
Section 7. Effective Date. This ordinance shall take effect from and after its passage and publication,
and shall remain in effect until one year after the effective date, unless a shorter period of time is
approved by proper resolution of the Albertville City Council.
Adopted by the City Council of the City of Albertville this 2nd day of May, 2005.
Don Peterson, Mayor
Bridget Miller, City Clerk
.
.
72
.
.
.
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-14
RESOLUTION ADOPTING AN INTERIM ORDINANCE ESTABLISHING
A MORATORIUM ON THE PLATTING OF PROPERTY WITHIN 250 FEET
OF ENTRANCE AND EXIT RAMPS FROM WRIGHT COUNTY HIGHWAYS
ABUTTING INTERSTATE 94 WITHIN THE CITY OF ALBERTVILLE
WHEREAS, the Albertville City Council believes that changes may be warranted in the types of land
usage, including proposed transportation corridors allowed on the property located at the entrance and
exit ramps from Wright County Highways 37 and 19 to Interstate 94; and
WHEREAS, the Albertville City Council has determined that in order to protect the planning process
and insure the health, safety, and welfare of the citizens of Albertville that the presently existing
ordinances and controls need to be reevaluated to determine what, if any, changes should be made to
the type of land usage permitted for property located at the entrance and exit ramps from Wright
County Highways 37 and 19 to Interstate 94; and
WHEREAS, the City Council desires that the City Planning commission and City Council study the
City's current permissible land usage and potential transportation corridors at the location of entrance
and exit ramps from Wright County Highways 37 and 19 to Interstate 94 and report to the City Council
regarding any proposals for change in local controls that the Planning Commission might arrive at with
regard to the land located at the entrance and exit ramps from Wright County Highways 37 and 19 to
Interstate 94; and
WHEREAS, the City needs a period of time within which to conduct these studies and to implement
any needed changes;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ALBERTVILLE:
1. The attached Interim Ordinance Establishing A Moratorium On The Platting Of Property Located
At The Entrance And Exit Ramps From Wright County Highways 37 And 19 To Interstate 94
Within The City Of Albertville is hereby adopted.
ADOPTED this 2nd day of May, 2005.
Don Peterson, Mayor
Bridget Miller, City Clerk
73
.
.
.
AMENDED AGREEMENT FOR WAIVER OF OBJECTION TO
SPECIAL ASSESSMENT ASSOCIATED WITH
THE 2004 PRAIRIE RUN IMPROVEMENT PLANS
WHEREAS, the Albertville City Council ("City") has previously entered into an Agreement
for Waiver of Objection to Special Assessment Associated with the 2004 Prairie Run Improvements
dated , 2004 ("Assessment Agreement") with Gold Key Development, Inc., a
Minnesota corporation ("Developer") in which Developer waived its right to appeal from the special
assessment of its property, consisting of Lots 1-15, Block 1, Lots 1-38, Block 2, and Outlot A of the
Plat of Prairie Run on file in the office of the Wright County Recorder ("Property") for the cost of a
portion of the 2004 Prairie Run Improvements; and
WHEREAS, Developer has requested that the City augment the 2004 Prairie Run
Improvements by demolishing dilapidated buildings on Developer's Property, perform soil tests on
future building pads on the Property, install silt fencing on the Property, and install street lighting in the
streets serving the Property (collectively, "Additional Improvements"); and
WHEREAS, the Developer has requested that the fees and costs incurred by the City in
performing the Additional Improvements be specially assessed against the Property.
WHEREAS, the Developer has agreed to waive its right to appeal the special assessment of
the costs of performing the Additional Improvements against the Property; and
NOW, THEREFORE, the City of Albertville and Developer agree as follows:
1.
The City shall perform the following Additional Improvements:
A. Demolish existing farm structures on Lot 15, Block 1 of the plat of Prairie Run at an
estimated cost of$21,500.00;
B. Perform soil tests on future building pads on the Property at an estimated cost of $9,500.00;
C. Install street lighting in the residential portion of the Prairie Run plat and at the intersection
of Kyler Avenue and at an estimated cost of$40,000;
D. Install silt fencing behind the curbs in the residential portion of the Prairie Run plat at an
estimated cost of $10,200.00.
2. Developer agrees that the City may increase the special assessment against the Property for the
Additional Improvements by $83,636.00 ($81,200.00 plus a 3% administrative fee of
$2,436.00) over the Property's proportion of the costs to be special assessed against the
Property in the Assessment Agreement.
3.
Developer hereby knowingly and voluntarily waives any objection to the special assessment
agreed to in the Assessment Agreement and the special assessment of an additional $83,636.00
against the Property pursuant to this agreement. Specifically, Property Owners acknowledge
that the 2004 Prairie Run improvements and the Additional Improvements will specially
benefit the Property in an amount at least equal to the Property's share of the special
assessment agreed to in the Assessment Agreement and the special assessment of an additional
75
$83,636.00 against the Property pursuant to this agreement and Developer hereby waives any .
right to appeal or challenge an assessment in such amount pursuant to Minn. Stat. 9429.081, or
any other statutory, common law, or Constitutional provision. The City shall not specially
assess an amount more than the Property's share of the actual cost of the 2004 Prairie Run
Improvements and the Additional Improvements (including administrative fees).
3. In the event that the special assessments levied against the Property exceed the Property's
portion of the special assessments agreed to in the Assessment Agreement plus $83,636.00,
Developer shall have the right to appeal from the difference of this sum and the actual
assessment amount levied against the Property.
4. This Agreement shall be binding upon and extend to the representatives, heirs, successors and
assigns of the parties hereto.
Dated: , 2005
CITY OF ALBERTVILLE
PROPERTY OWNERS
.
Donald Peterson
Mayor
Gold Key Development, Inc.
By: Dean R. Johnson
Its: President
Bridget Miller
City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this _ day of
2005, by Don Peterson as Mayor of the City of Albertville, a Minnesota municipal corporation, on
behalf of the city and pursuant to the authority of the City Council.
Notary Public
.
76
.
.
.
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this _ day of
2005, by Bridget Miller, as Clerk of the City of Albertville, a Minnesota municipal corporation, on
behalf of the city and pursuant to the authority ofthe City Council.
Notary Public
STATEOFMINNESOTA )
) S.s.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
2005, by Dean R. Johnson as President of Gold Key Development, Inc.
SIGNATURE OF NOTARY
This instrument was drafted by:
Couri, MacArthur & Ruppe, P.L.L.P.
705 Central Ave. East
P.O. Box 369
St. Michael, MN 55376
(763) 497-1930
77
~
A!~!:!:!xUl~
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
April 25, 2005
Accounts Receivable Update
Total accounts receivable billed through April 25, 2005 since the City of Albertville has set up the
billinglinvoicing system software is $1,539,997.63. Of that amount, staff has collected $786,748.15
as of April 25, 2005. The remaining amount outstanding is $753,249.48.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
30-60 days outstanding
60-90 days outstanding
Over 90 days outstanding
$12,350.96
$15,077.86
$14,093.59
$711,727.07
2%
2%
2%
94%
The main outstanding receivables that are overdue are Pilot Land Company, Edina Development,
Kent Roessler plus WAC charges that were calculated incorrectly for Spectators, Coborn' sand
H.J. Development. These issues are currently being worked on to date along with Shoppes at
Prairie Run and Shoppes at Towne Lakes. Please see attached spreadsheet for details.
.
Most vendors and developers are paying in a timely manner and are charged interest/penalty for late
payments. Staff is happy to report that minus the issues stated above with the few developers, the
total amount outstanding for more than 30 days is $31,320.71, which is 5%.
.
78
~~...~:.!..'!.UL€
Vender Mn.nt Billed Arro..nt [)Je ().3) O:lys 3().00 clays 00-00 clays 00 clays & ~
Ria- Billing Invdceing System $312,989.68 $0.00 $0.00 $0.00 $0.00 $0.00
152 QLB $9X>.00 $9X>.00 $9X>.00 $0.00 $0.00 $0.00
ACE PR<FERlY rv\6NAGBvENf $1,525.30 $0.00 $0.00 $0.00 $0.00 $0.00
~~ ,. vlLLEAUTOBCDY $1,00100 $900.00 $900.00 $0.00 $0.00 :po. 00
ALBERT\t1LLE CENTAl... $2,474.87 $724.20 $0.00 $0.00 :po. 00
ALBERMLLE CRTHCXX:NTlCS $193.00 $193.00 $0.00 $0.00 $193.00 $0.00
ALBERMLLE PLAZA $008.00 $008.00 $0.00 $0.00 $008.00 $0.00
AlJJNA.I\IE[]~ CENTER $50.00 :jj5O.00 $0.00 $50.00 $0.00 $0.00
ALsro.JSE PRCFERT1ES $!:e1.00 $110.00 $0.00 $0.00 $0.00 $110.00
~S1GNS $29.17 :ti< .17 $29.17
BEST $384.46 J.OO $0.00 $0.00 $0.00 $0.00
BLUE SKY I-O\iES $12,693.19 100 $0.00 $0.00 $0.00 $0.00
BlFFALO B1TlMI\CU3II\C. $100.00 $0.00 $0.00 $0.00 $0.00 $0.00
C70 BUL..I:ERS $1,979.88 $0.00 $0.00 $0.00 $0.00 :po. 00
CASCAl:E II !.AN) a::J..PPN( $14,167.85 $.1100 $0.00 $0.00 $3).00 $0.00
CEJ)AR mEEK oo..F :po.OO $0.00 $0.00 $0.00 $0.00
Q-LlWl.ER ~ N3 $214.81 $0.00 $0.00 $0.00 $0.00 $0.00
~S $11,487.26 $10,007.26 $0.00 $0.00 $0.00 $10,007.26 WAC
TEN LLC ~94 $0.00 $0.00 $0.00 3'l).00 3'l).00
CPG PARThERS $2,001.00 $378.00 $55.00 $323.00 $0.00 $0.00
OARI<EI\N\AI... REAL ESTATE ~125.00 $2,125.00 $2,125.00
EDINA. CBIEL<FM:NT $322, 111.75 $283,397.00 $1,379.55 $2,424.55 $7,044.30 $272,278.56 EDINA
FRlEI\D.. Y aTY DA.YS c:x:l\,MTTEE $199.71 $97.31 $97.31 $0.00 $0.00 $0.00
FTTH CCMltt.NC'AllCN3 $59.55 $0.00 $0.00 $0.00 $0.00 $0.00
GEEZ SPCRTS B6R & GRILL $900.00 :jiO.oo
H.J. CEVELCFrvENT $10,175.29 $5,700.00 $0.00 $0.00 $0.00 $5,700.50 WAC
H80S MARKET $329.26 liO.oo $0.00 $0.00 3'l).00 $0.00
I-O..M I-O..C4I'l3S $1,600.00 :t>1,0I lJ.oo $1,600.00
I HC:N:3lHAJ $700.00 :ii1 lJ.oo $100.00 $0.00 3'l).00 :po. 00
HCUSEHCl.D FINAJ\ClAL $100.00 $100.00 $0.00 $0.00 $0.00 $100.00
JOINT PCMiERS ~ $610.00 $0.00 $0.00 $0.00 $0.00 $0.00
KAY rv\ARIE&~S ~ $900.00 :po. 00
KENT RCESSLER, LLC $2,233.30 $2,233.30 $0.00 $0.00 $0.00 $2,233.30 Pilot
KlKO, WALTER $114.85 $114.85 $0.00 $0.00 $0.00 $114.85
KCJPPENaRl\ YER, SCOTT ~~11 $54.11
lEE, FQ\X3A1\DSlLVlA $100.00 $100.00 $0.00 $0.00 $0.00 $100.00
LEUER-M.N3TERTEIGER 'VI .... $1,271.91 $0.00 $0.00 $0.00 $0.00 $0.00
fIMRX. f3ERNA,R[) :t)35.oo 0.00 $0.00 $0.00 3'l).00 :po. 00
tvf\J n;.\/FI $9,475.43 0.00 $0.00 $0.00 $0.00 $0.00
tv03I L $500.00 0.00
CEVELOJM:NT ~4&l.00 0.00
79
Page 2 of2
OLDCASTLE GLASS ALBERTVILLE $4,442.00 $0.00 $0.00 $0.00 $0.00 $0.00 .
OTSEGO, CllY OF $23,611.22 $0.00 $0.00 $0.00 $0.00 $0.00
PETERSON, JOSH $1,654.63 $1,654.63 $854.76 $0.00 $0.00 $799.87
PILOT LAND DEVELOPMENT $407,590.19 $407,590.19 $650.00 $125.00 $2,822.50 $403,992.69 Pilot
PRAUGHT, STEVEN & MICHELLE $200.00 $150.00 $0.00 $0.00 $0.00 $150.00
PROPERlY VISION, INC $100.00 $100.00 . $0.00 $0.00 $0.00 $100.00
ROSETTIS PIZZA $700.00 $200.00 :!l0.00 :j)O.OO $0.00
R I K, LLc $480.00 $U.OO $0.00 $0.00 $0.00 $0.00
S.E.H. $1,030.42 $0.00 $0.00 $0.00 $0.00 $0.00
SHOPPES AT PRAIRIE RUN - FINKE $6,300.61 $0.00 $0.00 $0.00 $0.00 $0.00
SHOPPES AT TOWN LAKES $5,550.38 $4,210.30 $0.00 $813.07 $2,842.69 $554.54
SHOPPES AT TOWNE LAKES ONE $14,071.50 $30.00 $0.00 $0.00 $0.00 $30.00
SMACKDOVVN BAR & GRI LL $4,100.00 $2,500.00 $900.00 $1,600.00 $0.00 $0.00
SPECTATOR'S GRILLE & BAR $14,817.50 $14,317.50 $0.00 $30.00 $0.00 $14,287.50 WAC
ST. MICHAEL, CITY OF $202,260.05 $11,100.37 $1,388.13 $9,712.24 $0.00 $0.00
STRANG, BRIAN $35.10 $35.10 $35.10 $0.00 $0.00 $0.00
TOWNE LAKES $53,492.42 $2,416.88 $2,416.88 $0.00 $0.00 $0.00
WASHINGTON MUTUAL $75.00 $0.00 $0.00 $0.00 $0.00 $0.00
WOODSIDE COMMUNITIES $55,261.54 $155.06 $155.06 $0.00 $0.00 $0.00
WooDSTONE BUILDERS, INC. $2,780.20 $165.00 $165.00 $0.00 $0.00 $0.00
WRIGHT COUNTY HIGHWAY DEPT. $11,000.00 $0.00 $0.00 $0.00 $0.00 $0.00
WRIGHT-HENNEPIN ELECTRIC $1,447.30 $0.00 $0.00 $0.00 $0.00 $0.00
YEARWOOD DEVELOPMENT $1,767.90 $262.50 $0.00 $0.00 $172.50 $90.00
Total $1,539,997.63 $754,297.89 $12,350.96 $15,077.86 $14,093.59 $711,727.07
Total Billed (Throuqh 3/26/05) $1,539,997.63
Total Collected (Throuqh 6/26/05) $786,748.15
Current 0-30 days $12,350.96
30-60 days $15,077.86
60-90 days $14,093.59
over 90 day $711,727.07
Total outstanding less Edina
& Pilot $75,793.34
Total outstanding less Edina
& Pilot & WAC issues $44,720.08
Total outsandind less Edina
& Pilot & WAC more than 30
days $31,320.71
.
80
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~~~!!xtl]~
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
August 11, 2004
Amend GASB 34 Fixed Asset Policy
Currently the City of Albertville has a fixed asset policy for GASB 34. The purpose of this Policy
is to establish standards and guidelines for valuing, depreciating and capitalizing the fixed assets of
the City. In your packet are the requested changes to the policy that the Auditors requested revised
after the City of Albertville's 2004 Audit.
The changes are as follows:
1. Page 4 under infrastructure to include a reduced value for roads
2. Page 6 again addition ofthe reduced value to capitalize for roads
3. Page 10 Section 7 change monthly to full year deprecation and refer to the schedule as a
guideline
4. Pages 11-12 add a range of years for depreciation on assets
.
This is to allow the City of Albertville to have more flexibility for the GASB 34 Values and
Deprecation in the future.
City Council Action Requested
Motion to approve the resolution adopting the amended fixed asset policy.
.
82
.
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A!~~~!~Ul~
CITY OF ALBERTVILLE
FIXED ASSETS POLICY
.
.
83
INDEX
SECTION 1. PURPOSE
SECTION 2. DEFINITIONS
SECTION 3. CAPITAL ASSESTS AND CAPITALIZATION THRESHOLDS
SECTION 4. ACQUISITIONS AND RETIREMENTS
SECTION 5. FIXED ASSET INVENTORY VALUATION AND CAPITALIZATION
CRITERIA
SECTION 6. SALE OF ASSETS
SECTION 7. DEPRECIATION
.
.
.
84
.
.
.
PROCEDURES FOR ESTABLISHING AND MAINTAINING A FIXED
ASSET RECORD SYSTEM
SECTION 1.
PURPOSE
These procedures are intended to provide a standard system of control for all fixed assets owned by
the City of Albertville. These procedures give directions to City staff regarding the operation and
maintenance of the Fixed Asset Control System (FACS).
SECTION 2.
DEFINITIONS
Ancillary Costs
Costs, in addition to purchase of construction costs, related to placing
a capital asset into its intended use or state of operations.
Asset Life
This is the standard estimated useful life of an item. To be considered
a fixed asset, an item must have a useful life greater than one year.
Asset Value
This is the value of an item. The value will be based on the invoice
plus additional costs of preparing the asset for use. To be considered
a fixed asset, an item must have a value greater than $10,000.
Buildings
A building is a structure that is permanently attached to the land, has a
roof, is partially or completely enclosed by walls, and is not intended
to be transportable or movable. For example, a picnic pavilion would
be considered a structure although it may have no walls. . A building
or structure is a roofed and/or walled structure that is city owned.
Certain buildings or structures that are an ancillary part of
infrastructure networks such as pumping stations should be reported
as infrastructure rather than buildings. A building or structure is a
roofed and/or walled structure that is city owned.
Building Improvements
Capitalized costs that materially extend the useful life of a building or
increase the value, or both, beyond one year. Building improvements
should not include maintenance and repairs done in the normal course
ofbusiness.
Capital Assets
Under the requirements ofGASB 34, capital assets include land,
improvements to land, easements, buildings, building improvements,
vehicles, machinery, equipments, works of art and historical treasures,
infrastructure and all other tangible or intangible assets that are used
in operations and that have initial useful lives extending beyond a
single reporting period.
85
Capitalization Threshold The dollar value at which a government elects to capitalize tangible or .
intangible assets that are used in operations and that have initial useful
lives extending beyond a single reporting period.
Depreciation
Depreciation Method
Estimated Useful Life
Fixed Asset
Full Month Convention
Furniture & Fixtures
Infrastructure
Infrastructure
Improvements
Land
Land Improvement
The process of allocating the cost of assets over a period oftime,
rather than deducting the cost as an expense in the year of acquisition.
The method used to calculate the allocation (depreciation) of the cost
of a capital asset over its estimated useful life. The most commonly
used method is straight-line depreciation, which allocates the cost
evenly over the life of the asset.
An accounting estimate oftime period that an asset will be able to be
used for the purpose for which it was purchased or constructed.
An item obtained by the city with a value greater than $10,000 and an
estimated useful life greater than one year.
Under a full month convention, property placed in service at any time
during a given month is treated as if it had been placed in service on
the first day of that month. This allows depreciation to be taken for
the entire month in which the asset is placed in service. If the
property is disposed of before the end of the estimated useful life, no .
depreciation is allowed for the month of disposition.
Assets that are used by people in any city facility that is considered
furniture or fixtures.
Assets that are long-lived capital assets that normally are stationary in
nature and can be preserved for a significantly greater number of
years than most capital assets. They are permanent installations with
a value greater than $100,000, or roads with a value )!reater than
$25.000. Examples include water/sewer mains, roads, bridges,
tunnels, drainage systems, etc.
Infrastructure improvements are capital costs that
materially extend the useful life or increase the value of the
infrastructure, or both.
Any parcel ofland that is city owned whether developed or
undeveloped. Include costs for professional fees, demolition, interest,
taxes, commissions, etc.
Grading, roads and parking lots on city owned land that will be
capitalized.
.
86
.
.
.
Inexhaustible - Expenditures for improvements that do not require
maintenance or replacement, expenditures to bring land into condition
to commence erection of structures, expenditures for improvements
not identified with structures, and expenditures for land improvements
that do not deteriorate with use or passage of time are additions to the
cost ofland and are generally not exhaustible and therefore are not
depreciable.
Exhaustible - Other improvements that are part of a site, such as
parking lots, landscaping and fencing are usually exhaustible and are
therefore depreciable. Depreciation of site improvements is
necessary if the improvement is exhaustible.
Machinery & Equipment Includes motorized and non motorized equipment that has a primary
function or use for a city street, park, ice arena, fire fighting or utility
maintenance, etc. It includes items such as tractors, mowers, snow
plows.
Park Improvements Improvements made to a city park that will be capitalized. This
category would include items such as playground equipment, back
stops, bleachers, flagpoles, etc.
Salvage Value
The salvage value of an asset is the value it is expected to have when
it is no longer useful for its intended purpose.
Tools & Other Equipment This category includes small tools and equipment.
Vehicles Motorized vehicles owned by the city such as trucks.
Vehicle Equipment Equipment that is installed inion a motor vehicle such as radios, wing
plows, sanders, lighting packages and tool boxes.
SECTION 3. CAPITAL ASSESTS AND CAPITALIZATION THRESHOLDS
A capital asset is real or personal property that has a value equal to or greater than the
capitalization threshold for the particular classification of the asset and has an estimated
useful life greater than one year. The city reports capital assets in the follow categories:
Land/Land Improvements
Other Improvements
Buildings/Building Improvements
Machinery and Equipment
Vehicles
87
Infrastructure
For financial statement purposes only, a capitalization threshold is established for each capital asset
category as follows:
.
Land/Land Improvements
Other Improvements
Buildings
Building Improvements
Machinery and Equipment
Vehicles
Infrastructure
Roads
Other assets
$10,000
$25,000
$25,000
$25,000
$5,000
$5,000
$100,000
$25.000
$5,000
Capital assets should be recorded and reported at their historical costs, which include the vendor's
invoice (plus the value of any trade-in or allowance, if reflected on the invoice) plus sales tax, initial
installation cost (excluding in house labor), modifications, attachments, accessories or apparatus
necessary to make the asset usable and render into service. Historical costs also include ancillary
charges such as freight and transportation charges; site preparation costs, and professional fees.
Capital asset improvement costs should be capitalized if the costs exceed the capitalization
threshold and either the value of the asset or estimated life is increased by 25% ofthe original cost,
or the cost results in an increase in the capacity of the asset, or the efficiency of the asset is .
increased by more than 10%.
SECTION 4.
ACQUISITIONS AND RETIREMENTS
When a department acquires a new asset, the department head is responsible for
completing an "Asset Acquisition Form" and providing the Finance Director with the
Original. (An example of this form is attached.)
Noted on the Asset Acquisition Forms should be the following:
1. Description:
2. Expenditure Account:
3. Location:
The description should clearly describe the asset, keeping in mind that
this description will be used to help identify the asset in the future,
without being to lengthy.
This is the expenditure account that the invoice for the asset is coded
to.
This is the intended location in which the asset will be stored.
.
88
.
.
4. Acquisition Code:
This is the code which describes the funding source of the asset. This
code will be assigned by the Finance Officer and may be left blank by
the purchaser.
5. Activity Code:
This is the code which describes which department purchased the
asset. This code will be assigned by the Finance Officer and may be
left blank by the purchaser.
6. Function Code:
This is the code which describes the function of the department that
owns the asset. Examples include general government, public works
and fire department. This code will be assigned by the Finance
Officer and may be left blank by the purchaser.
7. Vendor:
This is the name of the vendor from whom the asset was purchased.
8. Acquisition Date:
This is the date the asset was acquired.
9. Manufacturer:
This is the name of the manufacturer of the asset, if applicable.
10. Model Number:
This is the model number assigned to the asset by the manufacturer, if
applicable.
11. Serial Number:
This is the serial number assigned to the asset by the manufacturer, if
applicable.
12. Invoice Number: This is the vendor's invoice number for the asset.
13. Cost: This is the cost of the item. Cost will be based on the invoice plus
additional costs of preparing the asset for use. Trade-in values will
not be used to reduce the carrying cost of the new asset.
14. Estimated Useful Life: This is the estimated useful life of the item based on the chart Section
7.
The acquisition form should be signed by the department head. The Finance Director
should input asset acquisition forms monthly. Assets to be capitalized will be coded to
16100-16700. Assets under the capitalization value will be coded as an expense.
The Finance Director is responsible for recording completed construction projects in the year
completed.
When a department retires or transfers out an asset, the department head is responsible for
completion of an "Asset Retirement/Transfer Form", The Finance Director must receive the
original. (An example of this form is attached.)
. The Fixed Asset Retirement/Transfer form should include the following information:
89
1. Asset Description:
The description should be detailed and should include the year,
model, model number, color, make, type and other pertinent
information relating to the asset.
.
2. Department:
This line refers to the department retiring or otherwise changing the
asset.
3. Date of Change:
This is the date the change took place.
4. Type of Change:
The department head should state whether the asset was sold,
transferred, destroyed or traded in.
If SOLD the amount of the sale and copy of receipt of cash should
be attached.
If TRANSFERRED the name of the department receiving the
asset and its new location.
If TRADE IN the amount of the trade in allowance received on a
new item. Description of new item that trade was applied
towards.
If DESTROYED the amount of compensation received from .
insurance, if the asset was destroyed as a result of an accident. A
copy of the cash receipt should be attached. If the asset was
destroyed please note how it was destroyed, examples would
include junked, totaled in an accident, stolen, etc.
The Asset Retirement/Transfer Form should be signed by the department head. The Finance
Officer should input Asset Retirement/Transfer Form information monthly. Trade in value will be
coded as a credit to the account; the gross cost will be coded as a debit to the account.
SECTION 5. FIXED ASSET INVENTORY VALUATION AND CAPITALIZATION
CRITERIA
Fixed assets that are purchased, cost will be based on the invoice plus additional costs of preparing
the asset for use. Trade-in values will not be used to reduce the carrying cost ofthe new asset.
Assets purchased under a lease or installment method should be valued at the discounted present
value of total payments. Additional costs will include those necessary so the asset may be ready for
use.
Assets acquired by donation, cost will be fair value on date of gift and any costs of preparing asset
for use.
.
90
.
.
.
Property acquired under eminent domain will have a cost determined by the court plus any
additional attorney fees, or costs associated with preparing land for intended use.
Assets acquired by forfeiture/seizure are based on the fair value on date of forfeiture/seizure and
additional costs associated with preparing the asset for intended use.
For all fixed assets the additional costs of preparing the asset for intended use includes, but is not
limited to, the following:
1. Land:
Legal fees, appraisal and negotiation fees, surveying fees, site
preparations costs, demolition of unwanted structures and damage payments.
2. Buildings & Improvements:
Architect fees, legal fees, engineering fee, appraisers, other
professional services needed, costs of fixtures, damage
claims, insurance premiums, interest and related construction
costs.
3. Machinery, Equipment & Furniture:
Transportation charges, installation costs.
4. Motor Vehicles: Transportation charges, painting and installation of additional equipment.
5. Street Lighting: street lights acquired through a city installed project will be valued at either
the contractors' costs plus a prorated share of all other project costs, or the
contractor costs plus 35%. Street lights acquired through a developer
installed project will be valued at the contractor costs plus 35%, or current
fair market value (based on an engineering estimate) plus 35%.
6. Park Improvements:
Physical improvements to park land that are not removable or do not
increase the value of the land will not be capitalized, including trails,
parking area, grading, aglimed surfaces, drainage pipes, etc.
Removable, replaceable fixtures or buildings such as fencing, play
equipment, and picnic shelters will be capitalized.
It will be the responsibility of the department head to inform the Finance Officer of any additional
costs associated with an asset.
SECTION 6.
SALE OF ASSETS
No assets owned by the city shall be sold to an officer or employee of the city unless the sale
conforms to Minnesota Statue 15.054. Property, except real property, may be sold to an employee
after reasonable public notice at a public auction or by sealed bid, if the employee is the highest
bidder and is not directly involved in the auction sealed bid process.
SECTION 7.
DEPRECIATION
91
Depreciation will be calculated using the straight line method over the estimated useful lives of .
assets. To avoid the complications of depreciating each asset from the specific date on which it was
placed in service, GAAP supports guidelines that assume various assets are placed in service or
disposed of at designated dates though out the year. Governmental entities are generally
recommended to use the full-vear convention. (Unless the asset is fully depreciated). The total
amount depreciated can never exceed the asset's historic cost less salvage value. At the end of the
asset's estimated life, the salvage value will remain. Standard estimated useful life flUidelines are
as follows:
Buildings
15-40 years
Buildings Foundation/Frame/Structure
Bui1dings- Temporary
Plazas and Pavilions
HV AC Systems (alc heating)
Roof
Electrical
Plumbing
Sprinkler System
Security/Fire Alarm System
Cabling
Floor Covering (other than carpet)
Carpeting
Interior Construction
Interior Renovation
Fire Alarm System
Telephone Equipment
15-40
15-25
15-40
15-20
15-20
20-30
20-30
15-20
10
10
15
7
15
10
10
10
Machinery, Equipment, Radio
3-20 years
Water Meters (networks)
Business/Office Equipment
Athletic Equipment
Audio Visual Equipment
Radio Communications
Fire Department Equipment
Furniture
Grounds Equipment - Mowers
Kitchen Equipment - Appliances
Outdoor Equipment - Playgrounds
Custodial Equipment
Photocopiers
Mounted Equip w/Truck Chassis
10-20
7-10
3-10
3-7
10-20
3-10
3-15
3-10
10-12
3-15
3-10
3-5
3-8
years
years
years
years
years
years
years
years
years
years
years
years
years
years
years
years
.
years
years
years
years
years
years
years
years
years
years
years
years
years
.
92
. Vehicles 3-15 years
Cars & Light Trucks J-8 years
Heavy trucks (more than 13,OOOlbs) 8-10 years
Fire Trucks 3-15 years
Heavy Equipment-Loaders, Graders 5-15 years
Boat 3-10 years
Land Not Depreciable
Infrastructure 15-50 years
Sewer Mains, Lift Stations 15-50 years
Water Mains 15-50 years
Street Lights 15-30 years
Wells & Pump Houses 15-25 years
Roads & Highways (includes curb & gutter) 15-40
Paved 15-40 years
Asphalt (Rural) 15-40 years
Asphalt (Urban) 15-20 years
Non-Paved 15-50 years
. Public Parking Lots 15 years
Sidewalks 16-20 years
Sewer System (Storm & Sanitary) 20-40 years
Water System 20-40 years
Bridges (Pedestrian) 15-30 years
Land Improvements 5-30 years
Fencing, Gates 5-20 Years
Landscaping, Ball Park 10-30 years
Parking Lots 5-15 years
Outside Sprinkler Systems 5-20 years
Athletic Fields, Bleachers 10-15 years
Paths and Trails 5-20 years
Tennis & Basketball Courts 5-20 years
Retaining Walls 5-20 years
Outdoor Lighting 5-20 years
Outdoor Equipment 5-20 years
Benches, Swings, Slides 5 years
Boat Facility, Piers, Ramps 5-25 years
.
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Date:
May 2, 2005
To:
City Council
From:
Larry R. Kruse, City Administrator
Re:
General Update
1) OTSEGO JOINT CITY MEETING: Otsego asked to postpone our meeting scheduled for
last Wednesday. I think they have a lot of issues on their plate and didn't see the need yet for
another meeting. City Administrator Mike Robertson and I continue to fine tune the 70th
Street Construction Agreement, which I hope to bring to Council on May 16th. Basically, I
hope to secure an agreement whereby both cities simply pay 50% of the cost of 70th, and not
deal with MacIver or any other issues.
2) S.E.H./BOL TON AND MENK: The working relationship between Bob Moberg, Mark
Kasma and others in their firms has been going very well. Besides the items identified in the
transition plan, I am working with Bob on the following items: 1) An update of the bench
marks or survey points; 2) Updating the base map of the City, which requires coordination
with Wright County Surveys Office to incorporate their data and including updates to the
Water, Sewer, Storm Sewer, Zoning and Wetland layers of our GIS system. This effort
actually started last November and should be completed in another month or so; 3) Updated
maps for the City.
.
I continue to work with Bob on transitional issues such as updating maps and electronic files
as the record drawings for current projects are completed. For example, Towne Lakes and
Prairie Run project construction is not completed yet and record drawings will be developed
after construction. Those items will then be updated on our system.
S.E.H. has provided us with a copy of the electronic plans for all City projects since 1992,
and we have also received an electronic copy of all of our recorded plats from Wright
County . We have imported these items into our Laserfische system, which is great. We still
need to find a way to get an electronic version of our developer engineered project as-built
plans. Although the effort to collect this valuable information is challenging when things are
so busy, it will prove to be goad for the City in the long run.
In early May, I have Bob submitting a workplan for finishing up many of the projects in the
transition plan and other miscellaneous work. I anticipate that by mid-July many of the
transition projects will be completed. S.E.H.'s inspector will most likely work full time on .
Prairie Run, Towne Lakes, CSAH 37 Trail and other closeout projects in the transition plan.
94
.
.
.
Obviously, the waste treatment project and a few other items will continue through to
completion.
Mark Kasma is doing very well and has a number of project design efforts in the works.
Other near term projects for Bolton and Menk will include CSAH 19 improvements and the
70th Street project amongst other things.
I do appreciate the professionalism of everyone involved during this transition.
3) OLD CITY HALLIBUILDING DEPARTMENT SPACE: We are doing a records
retention survey and purging unnecessary records across the street. We will be hiring a
shredding company to destroy those documents once we complete the purging effort. We
have placed a notice in our newsletter for homeowners to pick up their original home plan if
they so choose. Otherwise we will be purging them from our files starting June 1 st. I
anticipate that by June 10th we should have consolidated the files into a smaller area and the
temporary wall removed so the building can be used for public purposes.
4) BUILDING DEPARTMENT RELOCATION: I compliment the Council on your support
for bringing the Building Department over to City Hall. It is much more efficient and
customer service has improved.
5) SILT FENCE: We have served a number of developers/land owners with a request to
remove old silt fence within 10 days of the notice. This is an effort we will continue to work
on as time permits.
6) SIGNS: I met with the Albertville Business Council and we discussed the sign situation.
Jerry Hertel was there promoting another City reader board sign on CSAH 19. After much
discussion, they seemed to agree that this type of sign may not be the answer to their
advertising dilemma. It appears they will be meeting to develop a more focused marketing
plan such as promotion of restaurants to the Albertville Premium Outlet customers. Most of
the downtown business owners commented that they do not see any benefits from the City's
sign and this may have discouraged CSAH 19 businesses from wanting one. The
Downtown businesses seem to agree with our efforts to manage banners. It was a very good
meeting.
7) CITY MANAGERS CONFERENCE: I will be out of the office to attending the ICMA
conference at Cragun's Conference Center in Brainerd on May 11, 12 and 13.
8) PARKS SURVEY: The Parks Committee wanted to include a survey in the May City
Newsletter. I was not able to spend any time on this yet, so we can either do a separate
mailing or wait until the next newsletter. Good surveys have measurable results and should
be tested on a small group to see if the right questions are being asked and results
meaningful. Does the Council have any interest in surveying any other issues or topics
besides parks? Please think about this.
95
9) 2005 OTSEGO AND ST. MICHAEL FIRE CONTRACTS: Finance Director Lannes and
I will be meeting with Mike Robertson and Bob Derus to review the fire contracts. .
Administrator Robertson indicated that Otsego may want Albertville to cover the balance of
an area currently covered by Monticello. Wright County will be providing us with market
values in the next week or so. Finance Director Lannes and I are pursuing a perpetual
agreement with an adequate time allowance should either party wants to terminate the
contract.
10) WRIGHT COUNTY ASSESSMENT CONTRACT: I would like to recommend that we
continue to use the County for our assessment. Enclosed in your packet is a proposal for
2006 -2007. The County is not increasing the per unit cost to do our assessing and they have
been upgrading their records to include a picture inventory and making some of this
information available on the web. I have been very satisfied with their work.
11) PRIMARY SCHOOL PARK PROJECT: I met last week with Superintendent Ziegler,
Terry Zerwas Director Buildings and Grounds, Albertville Primary School Principal Bernard
Burke, City Engineer Pete Carlson and Assistant City Engineer Bob Moberg regarding the
agri-1ime expense and some drainage issues. After much discussion, I learned that there are
some very different views or expectations from many ofthe parties. Enclosed in your packet
is a summary of the construction costs and it is obvious that the City has contributed a
significant amount of cost for the project. After listening to the discussion, it is my
recommendation that the City and School split the remaining bill and use this as a learning
experience that we need to have a clear understanding of all the parties in writing before we
do future projects together. I believe the school staff is willing to make this recommendation .
too. Albeit we encountered some bumps on this project, in years to come, I'm sure the
investment will be appreciated. I suggest we document the City's ongoing responsibility for
pond maintenance and the schools ongoing responsibility for the balance of the
maintenance.
.
96
~ Bonestroo
_ _ Rosene
~ Anderlil< &
. \J. Associates
Engineers &. Architects
.
April 25, 2005
Larry,
Attached are an enlarged plan of the Council Dais and a revised table and chair plan for the
Chambers and the Expansion space.
The goal was to efficiently design the dais to occupy a minimum of floor space and to provide a
movable partition to cordon the space off during non-meeting functions. I've shown a large fixed
council desk on the dais and a mobile desk on the floor next to the dais. Both could be designed
with the same materials, finishes, and details.
The fixed council desk is shown with 6 chair positions and the mobile desk is shown with 3
positions. When not in use the mobile desk could be rolled up the ramp and stored on the dais. The .
mobile desk could be set up with quick-connect cable fittings to strategically placed floor jacks for
data. As a less expensive alternative the mobile desk could be eliminated in lieu of a standard 3' x
8' table.
The table and chair seating shown on the email sent to you on 4/21/05 indicated a banquet type
setup. With additional space gained from refining the dais design and a "pancake breakfast" setup
(with tables placed end-to-end) we can accommodate approximately 156 guests. Another 16 guests
could also be seated in the large conference room on the west end of the Expansion space totaling
approximately 172.
After you review we can talk to discuss your thoughts.
Thanks,
Mark C. Forbes, A.I.A.
Bonestroo, Rosene, and Anderlik & Assoc.
2335 Highway 36 West
St. Paul, MN 55113
(651) 604-4852
.
98
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101
St. Michael-Albertville School District 885
School Board Meeting Minutes
April 19, 2005 - 7:00 pm - Joint Meeting
Cities of Albertville and St. Michael
Board Room - Senior High School
St. Michael Albertville School District
7:00 PM
PRESENT: Mayor Don Peterson, Council members Ron Klecker, LeRoy Berning and Tom Fay
City Administrator Larry Kruse, STMA School Board and St. Michael City Council.
The St. Michael-Albertville School Board, along with Superintendent Ziegler, met with officials
from the City of Albertville and City of St. Michael on April 19, 2005, at 6:00 p.m. in the senior
high boardroom.
School Board Members Present: Helgeson, Lefebvre, Scherber, and Weber; Representing the City
of Albertville: Mayor Peterson, Berning, Klecker, Fay, and City Administrator Larry Kruse;
Representing the City of St. Michael: Eggert, Hagerty, Weston, Marx, Mayor Zachman, City
Administrator Robert Derus, Community Development Director Marc Weigle and City Engineer
Steve Bot. Also present were Superintendent Ziegler, Bob Rego of Abendroth, Rego & Youngquist,
St. Michael City Clerk Carol Beall, and Aaron Brom from the Press and News. School Board
Director Holland; and Albertville Councilor Vetsch were absent. School Board Chair Helgeson
called the meeting to order with recitation of the Pledge of Allegiance.
Representative Tom Emmer - House of Representatives - 19B.
Representative Tom Emmer was not present.
Status of the Middle SchoollBie: Woods Shelter Buildine:
S1. Michael Community Development Director Weigle reported he had met with Earl Bauman and a
couple of students who are working on drafting a design for a proposed shelter building., Bauman
was unable to get something back to Weigle prior to this meeting, but the proposed project is
progressing. Weigle said a meeting will be set up to tweak the design to make sure it meets code.
There was discussion on timing and financing. It is expected the cost may be more than originally
considered, perhaps in excess of $100,000. Albertville Mayor Peterson said the City of Albertville
was committed to, and budgeted, $25,000, but that is their total commitment. There was discussion
on possible fund raising by the Soccer or Baseball Associations and other potential for offsetting
some costs. In a somewhat related matter, Helgeson discussed the possible under-utilization of the
Arena Manager during the summer months, and whether a plan might be devised to better utilize
him in the summer time, incorporating that position into what the cities might need for scheduling
and managing fields and other activities, thus having his time evened out somewhat. Weigle said St.
Michael might be interested in exploring that possibility.
Superintendent Ziegler also announced the soccer group has requested lights and other things, and
football is looking for more bleachers. These requests came to the School Board, but could not be
included in capital requests. Ziegler said it was likely the cities would be approached as well.
Albertville Mayor Peterson said his City could not include items that were not addressed at the time
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of budgeting. He said requests in the middle of the fiscal year cannot be added to the already
approved budget. There was discussion on the high school varsity soccer program, soccer fields
available, which fields are full size, and field use.
Location for Future Schools - Expansion Committee Update
Superintendent Ziegler said the district has been working a lot on the location for future schools.
She said she and Chuck Lefebvre were well received when they recently visited with the Otsego
Council, since a part School District 885 is located in the City of Otsego. Lefebvre said the District
recently sent our RFP's for a land acquisition consultant and interviewed three firms. A decision has
not been made on hiring such a firm, as the board will need to look at the costs. However, Lefebvre
asked to reconfirm if a possible site were located south of the freeway in Otsego, contiguous to
Albertville, that Albertville would consider extending services to the site for a school. The
Albertville Mayor and Councilors questioned if service would be just for the school and whether
annexation would be considered. Annexation had not been discussed, but the service would be
requested only for any site the School District would own. Mayor Peterson had some concerns, but
Councilor Berning said he thought it was a viable option. Administrator Kruse said he would need
to check capacity. Lefebvre reiterated they are researching any and all.possibilities for a large parcel
ofland (120-160 acres). He said after the last meeting he had thought a site in Otsego with service
from Albertville was a reasonable option, and he hoped everyone would keep an open mind.
Lefebvre also indicated it is too early to say for certain what kind of school would next be built.
Architect Bob Rego will work with Krause on what capacity could be needed. The committee
believes the next parcel should be large enough for multiple schools, but finding a large parcel with
sewer, water and adequate roads is challenging. There was additional discussion about the 92-acre
parcel now owned by the district, current requirements for building, building up rather than out,
possibly changing the use of existing buildings, what fields and green space are needed, whether
areas for schools might be incorporated into a comprehensive plan, State guidelines for each type of
school, and other considerations. Schools will continue to need to be built, but should certainly
include room for expansion.
Lefebvre confirmed, if the district were to hire a land acquisition consultant, that Marc Weigle of St.
Michael and Larry Kruse of Albertville would be the staff contact persons as liaison to the Board.
Weigle said St. Michael was hoping to have their Comprehensive Plan updated by June or July,
including phasing information. He also suggested before hiring a land acquisition specialist, the
district might want to check with their attorney concerning a new law which may allow for a closed
session when considering land acquisition transactions. Derus asked about selling, as well as
purchasing, and was told if the specialist were hired, he/she would deal with both. Derus said St.
Michael's Council had recently approved the one-way pair for 241/35 in the downtown area of the
City. Questions were answered on how this concept would work with the elementary school,
including bus transportation and walkers. Weigle said the City is in the process of putting together
an RFP for engineering services for the project, which will help to define grades, constructions
limits and other elements. (Joe Hagerty left at 7: 10 p.m.)
Update on Options for Community Center in the City of St. Michael
St. Michael's City Administrator Derus said a group of Senior residents, as well as Bernie Burke
representing the Library, came to the last St. Michael Council meeting to express their interest in
being included in any plans for a community center in the City. Derus said the City is trying to
check out proposals from Syntregy and the Y, as well as another interested participant, to see if any
will make proposals similar to the other. The Y gave the City a laundry list of things they are
103
willing to put in; however, the square footage is essential for comparisons. Derus said the Council is .
in the interesting position of trying to weigh out the options. Albertville Mayor Peterson asked
where the Y was in all of this because Albertville's partnership offer of $500,000 was only for a Y
as per the proposal. He said if that changes, Albertville's offer would be withdrawn. Peterson asked
that Albertville be kept in the loop with regard to a Y, and suggested Administrator Krause be kept
in that loop, as Albertville has a lot of interest from their residents. Derus discussed timing, what the
City is looking for, and the desire any community center component be managed by a nonprofit or
someone other than the City. What Albertville presently has available for seniors was briefly
discussed as well, and Council Member Ron Klecker shared what he and some of the residents in
the Senior Cottages have been involved with. He said there is a need for Senior planned activities,
and he discussed his view of the difference between fitness centers, such as what Albertville already
has, and what a Y offers for programming for both youth and seniors, as well as what costs might be
involved. He said he understood Y membership was not free to Seniors. Councilor Eggert felt
Seniors had been misled about the benefits they would receive from a Y and the costs. Derus said
these are some of the things the City is trying to clarify. Derus also asked the School Board about
any potential partnership with the school if a swimming pool was part of a facility. Superintendent
Ziegler said with the pool at the middle school, the district was not interested in the swimming pool
component at this time, and a swimming pool would not likely be part of any future new school
plans. She did say gym space is needed. Helgeson announced the School Board had another meeting
scheduled at 7:30 so needed to look at wrapping up this meeting. (Joe Hagerty returned at
approximately 7:25 p.m.) Mayor Zachman said his concern was what the City's involvement would
be with building a YMCA if the Y does not come up with the needed funding. Derus said getting
the numbers is important before a decision can be made.
Tour of Andover or Woodbury YMCA. There was not time for Administrator Derus to discuss a .
possible joint tour of either the Andover or Woodbury YMCA.
TH-241 Proiect - Businl! and Other Issues.
Superintendent Ziegler asked for a very brief report on TH-241. Weigle told just a little of the plans
and what impacts might be for bussing with detour options. He went through the expected
construction schedule, indicating any impacts probably would not be until the fall of 06 or Spring of
07. Whether there would be a temporary light on CR 19 @ 50th Street was questioned. Weigle said
MnDOT probably has not looked that far yet, but it was something to consider.
Adiournment
No future joint meeting was scheduled at this time. It was announced a meeting at 7:30 p.m. in the
High School Lecture Hall was scheduled with the Finance Directors under two different Minnesota
Governors. All were invited to attend. Weigle announced the St. Michael City Council would
continue this public meeting in the boardroom.
The joint meeting adjourned at 7:35 pm.
Don R. Peterson, Albertville Mayor
Larry R. Kruse, City Administrator
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