2005-10-03 CC Packet
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ALBERTVILLE CITY COUNCIL
AGENDA
October 3, 2005
7:00 PM
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
3. MINUTES
a. September 19,2005 City Council minutes
b. September 20,2005 City Council Workshop minutes
c. September 26,2005 City Council Workshop minutes
4. CITIZEN FORUM - (10 Minute Limit)
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5. CONSENT AGENDA
a. Approve payment of claims check numbers 021941 to 021983
b. Approve the S.E.H. Engineer's recommendation to reduce the Letter of Credit for
Cedar Creek 5th Addition .
c. Approve SEH's recommendation for Application for Payment No.2 for 2005
CSAH 37 Trail to Omann Brothers, Inc. in the amount of$88,191.37
d. Approve SEH's recommendation for Application for Payment No.6 for 2004
Prairie Run to Dennis Fehn Gravel & Excavating, Inc. in the amount of $64,422.66
6. ACTION ON PULLED CONSENT ITEMS
7. PUBLIC HEARING NOTICE
a. Approve Resolution No. 2005-42 entitled (Setting the Prairie Run Special
Assessment)
8. DEPARTMENT BUSINESS
a. Public Works
1). Monthly Update
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b. Finance
1). Monthly Updates
a). Utility Billing
b). Accounts Receivable
c). 3rd Quarter Budget
AFFIDAVIT OF POSTING
STATE OF MINNESOTA)
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COUNTY OF WRIGHT )
Bridget Miller , being first duly sworn, says that on the 30th day of
September , 2005 Bridget Miller posted the documents as
shown on the reverse side a true copy of each thereof at 2:45 p.m. at the
Albertville City Offices in the window, at the City of Albertville, County of
Wright, State of Minnesota.
Subscribed and sworn to before me this 306 day of ~, 2005.
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Notary Publi
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c. Planning Department
1). Shoppes at Towne Lakes Phase II
a). General Concept Plan
d. Engineering
1). Project Status Update
2). Flood Study Analysis Proposal
3). Comprehensive Storm Sewer Map
e. Legal
1). Set Public Hearing for Hunter's Pass Assessments
2). Purchase of Sujumibo, LLC (potter) Property
f. Administration
1). Approve Resolution No. 2005-44 entitled (Approving Plans & Specs for City
Hall and Authorizing to Advertise for Bids)
2). Approve Phase 3 of Tinklenberg Group lobby proposal. Additional
information to be presented at the meeting
3). Goal Setting Workshop at 6:30 p.m. (need new date)
9. OTHER BUSINESS, MINUTES AND MATERIALS
10. ADJOURNMENT
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AFFIDAVIT OF POSTING
STATE OF MINNESOTA)
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COUNTY OF WRIGHT )
Bridget Miller , being first duly sworn, says that on the 30th day of
September , 2005 Bridget Miller posted the documents as
shown on the reverse side a true copy of each thereof at 2:45 p.m. at the
Albertville City Offices in the window, at the City of Albertville, County of
Wright, State of Minnesota.
Subscribed and sworn to before me this~-P.:.- day of ~~ ,2005.
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ALBERTVILLE CITY COUNCIL
September 19, 2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members John Vetsch, Ron Klecker, LeRoy
Berning, and Tom Fay, City Attorney Mike Couri, City Planner Al Brixius, City Engineer Mark
Kasma, City Administrator Larry Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
ADOPT AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
agenda as amended and on file in the office of the City Clerk. Motion carried unanimously.
Adding the following items:
8.f.4. Taco stand at Ace Hardware
8.f.5. Noise - Major's Bar & Grille
8.f.6. Emergency Preparedness
MINUTES
MOTION BY Council member Klecker, seconded by Council member Fay to approve the
September 6, 2005 regular City Council minutes as presented and on file in the office of the City
Clerk. Motion carried unanimously.
CITIZEN FORUM
Mayor Peterson asked if there was anyone present to address the Council regarding an issue that
is not already on the agenda.
Gerard Robeck of5167 Main Avenue NE and Margaret Zehlke of5201 Main Avenue NE
brought to the Council's attention there is vacant property between their lots. They understand it
is some type of an easement and would like to know what the process is to acquire the property.
They have taken the time to maintain the property for now, but would like to make it part of their
property.
City Attorney Couri informed Mr. Robeck and Ms. Zehlke that the current owner for the piece of
property is Mr. Doug Psyk. City Attorney Couri was not aware of what Mr. Psyk's intentions
were for the piece of property. Mr. Couri went on to explain there may be some type of a
wetland along the side and to the rear of the lots. What the City could do is contact Mr. Psyk
notifying him that the abutting property owners are interested in acquiring the property. Ifhe is
interested in the proposal, it would require a Public Hearing and a fee to record the easement.
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CONSENT AGENDA .
MOTION BY Council member Fay, seconded by Council member Klecker to approve the
consent agenda pulling check numbers 021901, 021887, 021904, and 021922. Motion carried
unanimously.
a. Approve payment of claims check numbers 021883 to 021938
b. Set Monday, December 5, 2005 at 6:30 p.m. for the 2005 Truth In Taxation Hearing;
Reconvene, if necessary, on Monday, December 19,2005 at 7:00 p.m.
c. Accept a Donation of Gambling Funds from the Albertville Lions in the amount of
$2,500 for Parks and Recreation
d. Approve Application to MN Lawful Gambling Permit to Conduct Excluded Bingo at St.
Albert's Catholic Church - XB-32114-05-001 for November 13,2005
e. Approve 2006 Wright Recycling Contract
f. Approve payment for Albertville Fire Relief - State Required Contribution for 2003 in
the amount of $2,820
ACTION ON PULLED CONSENT ITEMS
Council wanted clarification on where the aglime was going.
PW Supervisor Guimont stated the aglime was for the City Park. Every year they need to add
more aglime to the area.
MOTION BY Council member Klecker, seconded by Council member Vetsch to approve check .
number 021901. Motion carried unanimously.
Council wanted more details on check numbers 021887,021904 and 021922.
Check number 021887
Fire Department members present stated there are free standing ladders on a majority of the fire
trucks, which need to be tested. It was not on the actual ladder truck, but the 6-foot or higher
ladders that are loaded on the fire trucks that required testing.
Check number 021904
City Administrator Kruse stated that the reports are at City Hall and will be incorporated in the
process when the applicant submits their request to the City for Preliminary Plat, Site and
Building Plan review.
Check number 021922
City Administrator Kruse informed the Council this is for the advertisement to request for Bids
for the STMA Ice Arena.
MOTION BY Council member Berning, seconded by Council member Berning to approve
check numbers 021887, 021904, and 021922. Motion carried unanimously.
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ALBERT VILLAS - UPDATE
City Administrator Kruse reported that on Monday, September 12,2005 the City received 3.75-
5.5 inches of rain. There were larger amounts reported in the St. Michael and Buffalo areas. The
area within Albertville that was the main problem was the Albert Villas residential development.
There was some minor flooding on Barthel Industrial Drive NE. City staff, Public Works
Department, Wastewater Treatment Department, Fire Department and Building Department did
an excellent job working creatively with people finding solutions and securing large pumps
quickly. I would like to thank the Albertville residents, Boy Scouts and Wright County Reserves
for their help, along with the assistance from St. Michael.
City Administrator Kruse stated there is some things the City could improve on one being
implementing the National Incident Management System (NIMS), which was recently adopted
by the City. Other items would be putting together an organization chart of who's in command;
identify those in command with safety vests or other means, have a central location on site, work
on better ways of communication whether it be via Nextel phones or two-way radios, update the
caU list, and put together an on-call list of volunteers to name a few.
City Administrator Kruse concluded with the fact that the City should work with Wright County
on.implementation of the NIMS, engage the City Engineer to identify cost-effective solutions for
additional flood storage and diversion of water throughout the Albert Villas neighborhood,
development a comprehensive storm sewer map and city staff review the things learned with
each incident, recall what worked and what didn't work, put into place the items that worked and
improve on those areas.
Mayor Peterson asked if there was anyone in the audience that had something to add to this.
Randy Kurtz at 5136 Kahl Avenue NE was glad to hear the City is going to become more
proactive regarding the Albert Villas area. The residents liked the quick response they received
for help or assistance. The residents feel the City should go after the developer for the problems
that appear to keep happening.
City Attorney Couri reported that, to the best of the City Engineer's knowledge, when the
developer came before the City with this development the system that was designed for the area
seemed to be able to handle the water flow. Whether or not what was presented to the City was
actually installed or built to design the City cannot tell.
Charles Larish at 5295 Kahl Avenue NE suggested the possibility to remove some of the
vegetation around the wetland area to allow for more water to flow to the wetlands or dig it out
so it could-hold more water.
City Engineer Kasma did not know if removing the vegetation would allow the wetland to hold
any more water than its present capacity. We also need to take into consideration what the DNR
would allow or not allow.
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Jill Salem at 5193 Kah1 Avenue NE wanted to commend the City on the efforts and quick
response regarding the recent to the situation. She brought to the Council and staff's attention
with even a small amount of rain the pond rises. It is not the amount of rain, but the constant
rainfall that causes the pond or water to rise.
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Council advised staff to continue to send notices to the Albert Villas residents to notify them of
the status of the progress being made.
PURCHASE of MIKE POTTER PROPERTY
City Attorney Couri advised Council to have an environmental study completed prior to the
purchase to have soil borings taken to check for any toxic waste that may be on the site.
City Administrator Kruse suggested that the City Attorney could draw up a purchase agreement
contingent on the results of the soil boring tests.
MOTION BY Council member Fay, seconded by Council member Vetsch to authorize City
staff to proceed with the purchase of the Potter Industrial property described as Lot 14, block 2 to
Barthel Industrial Park for $120,000 contingent soil boring being made and the results do not
indicate or require significant corrective work. Staffis further authorized at the City's expense to
hire Braun Intertec to complete soil borings for evaluation by the City Engineer. If ~oil correction
is needed, staff is to bring it back for council direction. Motion carried unanimously.
DEPARTMENT BUSINESS
WASTEWATERDEPAATMENTUPDATE .
Status Uodate
City Administrator Kruse reported things are moving along at the Wastewater Treatment Plant.
Construction is continuing on the facility and preparation is being made for the expansion of the
PW parking lot.
BUILDING DEPARTMENT
Monthlv Reoort Uodate
City Administrator Kruse stated the Building Department is busy issuing permits and doing their
best to keep up on inspections.
PLANNING DEPARTMENT
Minnesota Liillltinl! and Fireolace - Resolution No. 2005-36
City Planner Brixius informed the Council the background of the proposal for the approval for
the revised screening and landscaping pian for Minnesota Lighting and Firepiace ioeated on lot
3, block 1, Shoppes at Towne Lakes One. He stated that Minnesota Lighting and Fireplace was
in violation of their approved site and building plan due to the placement of the HV AC
equipment in the front yard setback. The applicant was directed to pursue approval of a revised
landscape and screening plan to address this violation. City Planner Brixius thought staff could
handle this administratively, but after seeing the plans and the numerous changes staff did not
feel comfortable approving the changes. City Planner Brixius advised the applicant this would .
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require Planning Commission and City Council approval for the changes to the site and building
plan review.
City Attorney Couri brought to the City Council's attention this would also require a revised
Developer's Agreement to the PUD (Planned Unit Development) for the lot and block.
Council had a concern with the side or front yard setback having the patio encroach on the
drainage.
Council did not approve of the patio to be placed outside in the setback area.
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve Resolution
No. 2005-36 entitled (Minnesota Lighting and Fireplace) Revised Landscape and Screening of
the HV ACequipment only, no patio shall be allowed on the site as amended and on file in the
office of the City Clerk. Motion carried unanimously.
Hunter's Pass - Final Plat - Resolution No. 2005-37
City Planner Brixius reported that Minnesota Development Agency LLC met with staff on
August 30, 2005 to discuss the option of combining lots and shifting property lines. Upon
review, staff recommended that any change to the plat occur prior to recording the current final
plat. Staff informed the Council this would avoid the vacation of easements, provide clean lot
descriptions, and avoid complicated dedication requirements. In review, the lot adjustments do
not impact the street alignments, block configuration, or the engineering plans, and reduces the
lot count. Staff pointed out that the adjusted lot lines expand the building pads to provide greater
flexibility in house location and house size. This amendment must be approved by the City
Council.
Based on staff review, we recommend that the City Council approve the revised final plat with
the following conditions:
1. The City Engineer's review and approval of all drainage and utility easements related to
size and location. Block 6 must provide proper easements for the water main to be
extended under Mud Lake.
2. The applicant provide a revised listing of building setbacks for the final plat outlining
the PUD approved setbacks for each lot in this coved subdivision.
3. The developer enters into a development agreement that outlines all conditions and
. approval ofthe original final plat review.
MOTION BY Council member Vetsch, seconded by Council member Berning to approve
Resolution No. 2005-37 entitled (Hunter's PasS Final Plat - Findings of Fact) as on file in the
office of the City Clerk. Motion carried unanimously.
City Hall- Resolution No. 2005-38 - Rezoninl! - CUP/PUD - Consolidation of Lots
City Planner Brixius reported the City of Albertville has submitted an application for rezoning,
conditional use permit (CUP), planned unit development (PUD), and consolidation of the
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numerous lots. Staffhas reviewed the plans, which have been submitted by Bonestroo. The
Planning Commission met and held a public hearing to consider the City Hall application.
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Upon thereview of staff and the public testimony, the Planning Commission recommended that
the City Council approve the conditional use permit-planned unit development application with
the conditions outlined in the September 8, 2005 planning report and the August 3, 2005
engineer's memo with additional conditions recommended by the Planning Commission.
After the Council heard the public testimony regarding the City Hall application, they advised
staff to hold off on the installation of the fence until construction has begun and a majority of the
project has been completed, at which time staff or Council can address the issue again.
City Engineer Kasma asked Mark Forbes, Architect for Bonestroo, which way the water would
flow off the site.
Mr. Forbes informed the City Engineer a majority of the water would flow out onto Main
Avenue NE as there is only a catch basin located on 60th Street NE and would not be able to
handle the flow. The parking lot will be higher along 60U1 Street NE to direct the water towards
Main Avenue NE. There is a storm sewer system in place along Main Avenue NE that would be
better capable of handling the water flow.
Council advised the City Engineer to review the site and building layout along with the grading
of the lot to ensure the water run off will be properly dispersed.
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MOTION BY Council member Vetsch, seconded by Council member Fay to approve
Resolution No. 2005-38 entitled (City Hall-Rezoning-CUP/PUD-Consolidation-Findings of
Fact) contingent on the City Engineer's review of the site and building layout to meet the grading
and drainage of the site, as amended and on file in the office of the City Clerk. Motion carried
unanimously.
ENGINEERING
Bolton and Menk. Inc. Proiect Status Undate
City Engineer Kasma briefly reviewed the progress report asking if the Council had any
questions or concerns.
~ity Engineer Kasma asked the Council for additional time to study the intersection of 57th Street
NE and CR 19 to better understand what the options are to head off any possible traffic impacts
the additional commercial development will add.
Council asked if any staff members checked out the Otsego Creek area after the rain on
September 13,2005. Council reported the last meeting the Otsego Creek Authority was held
about two (2) years ago. To the best of the Council's understanding it was Otsego's turn to host
- hold the next meeting. Council shared with staff that it doesn't improve anything to have the
Otsego Creek members to inspect the creek. It would be better to have city staff qualified to
walk the creek to identify any concerns or improvements that could be made. Council is .
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concerned, as they have heard Otsego has installed a number of culverts within the creek.
Council advised staff to check and see if there are indeed culverts installed and if they are
possibly blocking the drainage or water flow.
City Administrator Kruse stated the City Engineer and himself would meet with Otsego staff to
review the status of the Otsego Creek and asked when the next meeting will be held.
LEGAL
PreliminarY Assessment Roll for Prairie Run
City Attorney Couri stated that at the last City Council meeting the Council approved to hold a
public hearing to assess Prairie Run. To proceed with the Special Assessment hearing the City
Council needs to set the Preliminary Assessment Role. City Attorney Couri has presented to the
City Council Resolution No. 2005-41 entitled (Prairie Run Preliminary and Shoppes at Prairie
Run Assessment Role). The noticed has been published in the North Crow River news, notices
have been sent to each of the property owners to be assessed with an affidavit of mailing.
MOTION BY Council member Berning, seconded by Council member Klecker to approve
Resolution No. 2005-4 entitled (Prairie Run and Shoppes at Prairie Run Preliminary Assessment
Roll). Motion carried unanimously.
Ootion to Purchase Wrii!ht County Garai!e
City Attorney Couri reported that the County is interesting in selling the Maintenance
Facility/Truck Station located the comer ofCSAH 18 and CR 19. The City is working with
private parties in an effort to redevelop the Maintenance Facility to facilitate its redevelopment
efforts.
Council advised staff to have an environmental study completed prior to the purchase with the
City absorbing the cost for the study.
City Attorney Couri confirmed there is no need for a motion at this time. Staff is looking for
input from the Council if this is the direction to go or not to pursue the purchase of the
Maintenance Facility site.
Council advised staff to proceed with the option to purchase the Wright County garage
contingent on the outcome of the environmental study.
ADMINISTRATION
Written Reoort
City Administrator Kruse stated he included in the packet a draft of an agenda for the Workshop
to be held on Tuesday, September 20, 2005.
City Garai!es on Main Avenue NE and 60th Street NE
City Administrator Kruse reported that staff has been trying to get a hold of the purchases of the
houses the City sold.
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Council recommended $50,000 up front from the STMA Arena Board and $50,000 over the
course of the next five (5) years. Staff suggested obtaining a written contract from each of the
following: the City of St. Michael, STMA Ice Arena Board and the Hockey Association to
ensure payment.
MOTION BY Mayor Peterson, seconded by Council member Berning to award the Bid to KUE
Construction, Inc. for construction oflocker rooms at the STMA Ice Arena at a cost not to
exceed $650,322. Motion carried unanimously.
Taco Stand
Council asked staff about the Taco stand located on DJ's property. Do we allow this within the .
City or not?
Staff stated they would look into the matter and report back at a future meeting.
Noise Problem
Council wanted to know what the City could do regarding the noise coming from Major's Bar &
Grille. Late in the evening or early in the morning you can hear the patrons revving up their
engines or motorcycles. The residents across CR 19 were there prior to the establishment.
City Attorney Couri shared that the City really could not do anything about the one
establishment. The Council would have to set the rules and guidelines for all of the
establishments. The City has set the Public Hearing to discuss the liquor license fees for the
October 17, 2005 Council meeting. Notices have been mailed to all establishments; therefore,
the Council could address the hours of operation and other noise problems to the establishments
at such time.
Council advised staff to research the surrounding communities who have adopted the 2:00 a.m.
closing. Staff should find out if they have had any problems or concerns and to find out if they
would consider retracting the 2:00 a.m. closing. Find out from the State of Minnesota if they are
aware of any concerns with other areas throughout the state.
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. ADoPT RESOLUTION No. 2005-40 ENTITLED (2005B SERIES BONDS - WWTF EXPANSION)
MOTION BY Mayor Peterson, seconded by council member Klecker to approve Resolution No.
2005-40 entitled (2005B Series Bonds - WWTF Expansion) authorizing the sale of Revenue
Bonds as file in the office of the City Clerk. Motion carried unanimously.
RECESS INTO EDA MEETING
Mayor Peterson recessed the regular City Council meeting at 10: 10 p.m. to go into an EDA
meeting.
City Administrator Kruse stated that according to Paul Donna, Vice President of Partner
Northland Securities, the City of Albertville needs to adopt a resolution authorizing the issuance
and sale of bonds to finance the City Hall Project. The projected cost for construction of the City
Hall is estimated at $3,700,000.
Council asked if there were reserves set aside for financial support for the construction of the
City Hall. Council wanted to make sure that we are doing this and allocating the funds
appropriately. Council would like to make some goals as to where the funds are going. Council
advised to do a Status Report Update on the funds.
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ADoPT RESOLUTION No. 2005-39 ENTITLED (2005B SERIES BONDS - CITY BALL)
MOTION BY EDA member Klecker, seconded by EDA member Peterson to approve
Resolution No. 2005-39 entitled (2005B Series Bonds - City Hall) authorizing the sale of Lease
Revenue Bonds as on file in the office of the City Clerk. Motion carried unanimously.
RECONVENE TO CITY COUNCIL MEETING
Mayor Peterson reconvened to the regular City Council meeting at 10:25 p.m.
Council set Monday, September 26, 2005 as a workshop to discuss City Hall and set Monday,
October 10, 2005 at 6:30 p.m. as a goal setting workshop.
ADJOURNMENT
MOTION BY Council member Klecker, seconded by Cou.'lcil member Berning to adjourn at
10:35 p.m. Motion carried unanimously.
Don Peterson, Mayor
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Bridget Miller, City Clerk
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ALBERTVILLE CITY COUNCIL
1-94 Project Workshop Minutes
September 20, 2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Donald Peterson, Council members LeRoy Berning, John Vetsch, Ron
Klecker and Tom Fay, City Engineer Mark Kasma, Assistant City Engineer John Huseby, City
Attorney Mike Couri, Northland Securities-Financial Advisor Paul Donna, Finance Director Tina
Lannes, MnDOT Representative Terry Humbert, Wright Council Engineer Wayne Fingalson,
and City Administrator Larry Kruse.
The goal of the workshop was to gain council consensus on the vision for the future ofI-94
Access at CSAH 19 and CSAH 37 interchanges. A number of interchange alternatives have
been considered and the options have been narrowed to 3 viable alternatives that MNDOT and
FHW A would agree with. Option 3 was selected by the council as the vision for Albertville,
Option 3 is a full C-D road concept that would provide full high speed access to both CSAH 19
and CSAH 37 in both directions on 1-94. Due to the high cost of this option and the current lack
of outside funding sources the council has opted for a phasing plan that would deal with
immediate and near term traffic needs. This would allow the council to pursue other funding
options and reserve funds for future improvements as the City of Albertville grows.
An extensive interactive discussion and calculation of assessments and tax levy impacts was
held. The cost of Option 3 is estimated at $20 million, if the city were to pay for these on their
own the debt burden on the city would be significant and probably equal an amount not
acceptable to the average Albertville resident and business.
1-94 PROJECT UPDATE
1. Jaimison Sloboden from SEH presented the three interchange options that FHW A and
MnDOT concurred with as long-term viable solutions. These options include:
. Option "3" Option 3 is a full Collector-Distributor (C-D) Road System that would
provide the highest speed service to both CSAH 37 and CSAH 19 interchanges in
both directions. The estimated cost for this interchange is $20 million.
. Option "2b" Option 2b is a partial C-D Road System that would provide direct
high-speed service to the CSAH 19 interchange; the CSAH 37 interchange would
have 1-94 access from 1-94 west by going through the CSAH 19 signals. The
estimated cost for this option is $17 million.
. Option "B" Option B is a full interchange with direct access to 1-94 at CSAH 19 and
a half interchange at CSAH 37 (west ramps closed). The estimated cost for this
option is $7 million.
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Option "3"
Full CD
Option "2b"
Full CD at CR 37
Option "B"
Futl19 1/2 CR 37
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$20M
$17M
$7M
2. The no-build option was presented and discussed to reinforce the need for changing the
access configuration of the Albertville Interchanges. The primary failure point would be
the intersection of CSAH 19 and CSAH 37. This is due to the greatest demand occurring
at CSAH 19 to and from 1-94 east. The turning traffic that would occur at the CSAH
19/CSAH 37 intersections would result in the need to expand CSAH 19 to an 8-lane
Road and CSAH 37 would need to be a 5-lane road, the right..of-way impacts would be
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significant to adjacent properties. The No-build option assumed that N~tr AvertJe was
not in place. The traffic demand on the CSAH 37 west ramps was 3,900 vehicles on
each ramp or 7,800 total two-way traffic.
3. The Build options were presented from an ADT perspective; traffic is more balanced on
the local road system. The build ADT's included an access at Naber Avenue. The traffic
demand on CSAH 37 west ramps in Option 2b was 2,000 vehicles on each ramp or 4,000
total two-way traffic. In option B, the demand for CSAH 37 from west 1-94 is served by .
traffic existing on CSAH 19 and and either turning north to 70th Street or south to CSAH
37. Detailed operations modeling indicated that Option B would operate in 2030.
4. In all build scenarios the 1-94 bridges over CSAH 19 would need to be replaced to
accommodate the needed turn lanes for a full interchange at CSAH 19. A phasing
discussion was held; it may be possible to construct Option "B" as the interim project and
work towards Option 3 as funding becomes available.
ENGINEER PEER REVIEW
John Huseby of Bolton and Menk, Inc. provided a memo discussing the peer review of SEH's
work to date. The issues he discussed included:
1. Interstate Access Request (IAR) Process. He discussed the Interstate Access
Request Process and indicated that the Freeway Study Report prepared by SEH was
not an actual IAR it did address the 8 policy items required in IAR.
2. Review and Comment of SED Report.
a. Purpose and Need
b. Report Summaries (graphic and Text)
c. Peak Hour Traffic
d. Technical Review of Model
3. Other Comments
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WRIGHT COUNTY COMMENTS - WAYNE FINGALSON
Wayne Fingalson, County listened to the presentations and agreed the cost of 1-94 Improvements
is significant for a small City. Fingalson stated the County will be hosting a Transportation
meeting soon and Albertville is invited to make a presentation to the County on CSAH 19 and 1-
94 improvements to see if they can be prioritized into the County's five year plan. Fingalson
said the County is financially challenged with a lot of transportation demands. The County Board
has for the first time considered bonding rather than pay as you go. Fingalson thanked the
Council for their work on the North East Wright County Transportation Study and their efforts to
resolve transportation issues.
TINKLENBERG GROUP UPDATE - DAN KROM
Dan Krom, of the Tinklenberg Group gave an update on funding stating the City has been
awarded $800,000 in Federal Funds and they are working with Congress on additional
appropriations. Regardless of the outcome of the phasing, Mr. Kromsees the need to continue
lobbying efforts to obtain additional funds. MR. Krom fielded several questions on the federal
outlook on funds.
FINANCIAL ADVISOR COMMENTS - PAUL DONNA
Financial Advisor Paul Donna reviewed the fiscal impact to the City for projects ranging from $7
million to $20 million. Donna shared an interactive worksheet with the council, which showed
the levy impact with various assessment assumptions. Donna stated the 1-94 project is a huge
project for a small city and stressed that it is important for the City to develop a financial plan
which preserves the City's bond rating.
MnDOT COMMENTS- TERRY HUMBERT
Mr. Humbert stated they are agreeable to Option B, Option 2b and Option 3, and that the Option
2b and Option 3 could be phased north and south. Humbert explained that the State would
participate some in replacement of bridges with the amount based on the depreciated value of the
asset. Humbert stated that the Kadler Interchange was not on anyone's radar for the next one or
two decades, as there is a significant amount of local street improvements that would need to be
constructed south in St. Michael and north into Otsego, and possibly including a Mississippi
River bridge crossing.
CITY ADMINISTRATOR KRUSE'S COMMENTS
City Administrator Kruse stated he too understands and supports the council's goal to maintain
full access at both CSAH 19 and CSAH 37. Kruse stated he has felt uncomfortable with project
costs when it topped the $10 million dollar amount, and is very concerned about the fiscal impact
of what may be an even larger project. Kruse remains optimistic about the City's ability to gamer
additional outside funds but cautioned the City Council that it must be willing to levy and fund
the ultimate project, less any assistance the City might receive. Kruse emphasized that if the City
has to pay for the majority of a $20 million dollar projects, the fiscal impact for a small city like
Albertville would be huge.
COUNCIL VIEWS
Mayor Peterson polled each council member to hear the council's preference and concerns of
each option. Mayor Peterson, Council member Fay and Klecker all stated they understand and
15
..
support the desire for the larger more expensive project, however find it necessary to phase it in
- in such a way that it is affordable. All three favored seeking the Federal Access Approval for .
Option B, Option 2b and Option 3, with the latter two being able to be split into two separate
phases (north and south).
Council member Berning favored the more expensive $20 million dollar project (Option 3), with
the ability to split the project north and south and hoped to garner a significant amount of
additional funding from the City of Otsego, County, State and Federal Government.
Council member Vetsch favored none of the above and spoke in favor of a Kadler interchange.
All of the Council agreed Albertville should meet with the City of Otsego to make sure we hear
their concerns and offer them the opportunity to help build the more extensive project thus
achieving their goals to maintain full access at CSAH 37.
The meeting ended with the consensus for S.E.H. to pursue a Federal Access Request for a what
ultimately may be a full collector distributor road (Option 3), with initial phasing to include the
shifting of the westerly ramps on CSAH 37 to the east side of CSAH 19 (Option B).
The Council noted that if adequate funds become available from other partners including
assessments from local developed commercial property, undeveloped commercial property, and
financial participation from the City ofOtsego, Wright County, State of Minnesota and Federal
Transportation Administration the Council's willingness to consider building towards the full
CD system (Option 3) in affordable increments. .
S.E.H. Engineer Jamison Sloboden stated he felt he had adequate direction to continue to work
toward the Federal Access Permit and continued work on the Environmental Worksheet. The
scope of work should be completed in February, 2006.
There being no further comments the meeting was adjourned at 11 :00 p.m.
Donald Peterson, Mayor
Larry R. Kruse, City Administrator
.
16
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.\!~~T!'!iJl€
ALBERTVILLE CITY COUNCIL
City Hall Project Workshop
September 26, 2005
Albertville City Hall
7:00 PM
PRESENT: Acting Mayor LeRoy Berning, Council members John Vetsch and Tom Fay, City
Engineer Mark Kasma, Assistant City Engineer Adam Nafstad and City Administrator Larry
Kruse
OTHERS PRESENT: Mark Forbes, Bonestroo & Associates
1. Mr. Kasma wants to get valley cutter out of drive aisle. Nothing but trouble with
plowing around these.
2. Before Mr. Kasma told Jeff McDowell to not let much water out to 60th Street NE.
Now he wants to pull high point into the SE comer of building sidewalk and let more
water out to 60th Street NE. Make a crown down the middle to let water run both
ways.
Recommends not adding curb on north side of existing City Hall- maybe next
summer.
. 3.
4.
5.
6.
7.
8.
9.
10.
11.
.
Mr. Kasma wants to eliminate the opening between peninsula and sidewalk. Does not
believe it will stay clean during the winter.
Mr. Kasma wants to move the catch basin into the middle of the parking. Let water
come to middle from the south and north.
The catch basin in street is 4 ~ ft. deep. Mr. Kasma. understands that they may only
get the new catch basin to be 3 ~ ft. deep. It's all they have to work with.
Does not want plows to catch on gutter valleys. Believes that the asphalt will move
around and eventually rise or fall making the design to fail.
We discussed dividing the handicap parking at the new City Hall with 2 stalls at the
east entry and 2 at the west entry. I explained that this change has been addressed.
If Jeff McDowell is not getting the slopes he's wanting, he can take the grade up a
hair by the west entrance of the New City Hall.
Mr. Kasma wants B618 curb around the circle drive. Eliminate surmountable curb at
perimeter.
Adam from Bolton and Menk will summarize comments and fax it tomorrow. Mr.
Forbes to give to Jeff McDowell.
17
Larry has called Xcel about putting power line underground. No response back. Mr.
Kasma will call his contact Dave Pearson at Xcel. Larry wants to put power line
underground from 60th to the south side of the tracks.
LeRoy suggested that power go underground all the way to 57th Street NE.
Xcel is not going to pay for it.
Larry is thinking in the future going to ornamental streetlights.
There are 2 power poles with lights currently. One near the old City Hall and the
other is south of the New City Hall.
Mr. Kasma suggested putting conduit in now for running the power under the
sidewalk.
16. The patio was going to be reduced to accommodate two 6'-0" picnic tables with a
decorative rail.
12.
13.
14.
15.
.
· Railroad property may be purchased still. Shape of patio is reflec~ive of south
property line.
· The Council approved two 6' -0" stoop and will eliminate rail. Stoop will have
frost footing.
Mr. Forbes presented Site Plans, Floor Plans and Elevations
17. Recommended that the trash enclosure move NW to touch the property line setback.
This creates aisle in front of trash enclosure.
18. Add surmountable routes for handicap access to public sidewalk at New City Hall.
19. Seat Walls
· Leave the seat wall at east entry as is and eliminate the stairs near the entry door.
· Change seat wall at west exit from Chambers to straight wall, eliminate planter.
· Eliminate seat wall and planter by drive turnaround.
Mr. Forbes presented Basement plan
· Paint basement walls
· Sealer on floor.
Mr. Forbes presented Main Floor Plan
20. Porcelain tile in Hallway/Lobby/Stair B
· Counter at info center.
· Alternate of thin set terrazzo for same area as porcelain tile.
21. Two colors for carpet in Council Chamber, border at perimeter and field color inset
in middle.
22.
23.
.
Add diagonal wall on the platform with single man door.
Kitchen - Quarry tile floor finish with fiberglass reinforced panels on walls. This
meets code.
.
18
Leroy wants to create a niche into the Storage Room for a coffee counter. Provide ~"
water line.
Plastic laminate counter top at service desk with coiling shutler.
Larry saw some toilet partitions hung from the ceiling. He likes the ease of
maintenance. Fears the space will begin to look dirty. Bonestroo to look at cost.
Conference rooms also have a border carpet with a field color insert at the center.
Leroy wants to be able to lock conference room doors to interior office hallway and
make conference rooms available for access after hours from the public hallway.
Bonestroo to look at hardware
29. Wood chair rail around perimeter in Conference Room. Paint throughout (No vinyl
wall fabric). No vinyl wall fabric in the project.
30. Storage_doors typically swing out to maximize floor space within the room.
Mr. Forbes presented the Second Floor Plan
. 3 r. . White pain! on gypsum board and exterior pre-cast wall panels.
32. No ceiling - exposed metal trusses, galvanized metal deck.
33. Base bid will include the build-out oftoilets. The alternate will be to delete the build-
out..
34. If the second floor toilets deduct is taken, the plumbing will be roughed into the floor.
Drainpipes will be roughed in but no walls will be built.
The base bid will include the toilets in the project.
Mr. Forbes presented the exterior elevations
35. Mark presented a list of projects that metal panels have been used on.
36. For exterior signage, we changed the font to Times Roman. This is a ~font.
· The sign on the south may have to be eliminated. The Council is OK with 2 signs.
Mr. Forbes to talk to Al Brixius.
· Maybe eliminate the sign that faces east. The skylight is hidden from view ,but we
could not extend the parapet wall to cover the side of the skylight because we
need drain the skylight.
37. ._ Discussed the. trash enclosure finishes on the pre-cast panel walls.
38. Change the doors on the trash enclosure to plastic lumber.
The 6' -0" high fence was to be cedar per At Hnxius.
· The ordinance requires at least a 4' -0" high screen fence to stop car lights.
· The Council decided that screen fence on the west property line will be N.I.C.
(by Owner).
. 24.
25.
26.
27.
28.
.
.
19
Mark discussed the estimate. Estimate has gone up slightly, but is still very much in
the ballpark.
· Subtotal cost is $3.057 million.
40. Maintained a 7% contingency: $214,047.
41. Overall cost is estimated at $186.16 per sq. ft.
42. Discussed alternate costs.
43. Change the council desk to base bid only no alternate.
44. Bonestroo has not received or coordinated the A.V. work with our drawings yet.
We've had no communication with their consultant, Will Craig from Ebert.
45. Bonestroo has not received the final design from the Kitchen Consultant and has not
coordinated any of their work with our drawings.
46. Trees will be removed by owner. The stumps and roots will be removed by the
construction contract.
39.
We added some cost for insulation because we insulated the parapet walls.
No bollards in project.
No rain garden in project.
Mark explained that to change the clock, we need to charge hourly. Leroy requested
that we go with $1,600 not to exceed.
Mark discussed the emergency generator proposal prepared by Mike Fitzpatrick.
Tom Faye to take charge of emergency generator. Mike Fitzpatrick will call Tom at
(763) 285-1435.
53. No pad for emergency generator will be provided.
The above represents the authors understanding of items discussed and conclusion made. Please
report any discrepancies to the author in a timely manner.
47.
48.
49.
50.
51.
52.
ADJOURNMENT
MOTION BY Council member Klecker, seconded by Council member Berning to adjourn at
10:00 p.m. Motion carried unanimously.
LeRoy Berning, Acting Mayor
Larry R. Kruse, City Administrator
20
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.
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~l?.€Il'!.QlE:
City of Albertville
Check Detail Register
October 3, 2005
Check Amt Invoice Comment
.
10100 Premier Bank
Paid Chk# 021941 10/3/2005 A#1 BATTERY SOURCE
E 601-49450-210 Operating Supplies $27.62 215937
Total A #1 BATTERY SOURCE $27.62
Paid Chk# 021942 10/3/2005 ACTION RADIO & COMMUNICATIONS
E 101-42400-404 RepairlMaint - $125.00 29372
Total ACTION RADIO & COMMUNICATIONS $125.00
Paid Chk# 021943 10/312005 ALEX AIR APPARATUS
E 101-42400-404 RepairlMaint - $30.00 9633
Total ALEX AIR APPARATUS $30.00
Paid Chk# 021944 10/3/2005 AUDIO COMMUNICATIONS
E 602-49400-210 Operating Supplies $21.28
E 602-49400-210 Operating Supplies $21.29
Total AUDIO COMMUNICATIONS $42.57
Paid Chk# 021945 10/312005 CARBONES PIZZERIA ALBERTVILLE
E 101-41400-200 Office Supplies (GENERAL) $102.56 33787
Total CARBONES PIZZERIA ALBERTVILLE $102.56
Paid Chk# 021946 10/3/2005 CARQUEST
E 101-43100-404 RepairlMaint- ($421.92) C32524
E 101-43100-404 RepairlMaint- $625.06 027965
E 101-43100-404 Repair/Maint - $31.93 0279877
E 101-43100-404 Repair/Maint - $15.64 0279971
E 101-43100-404 Repair/Maint- $42.130280058
E 101-43100-404 RepairlMaint- $17.27 0280549
Total CARQUEST $310.11
Paid Chk# 021947 10/3/2005 CHARTER COMMUNICATIONS
E 101-42000-321 Telephone $85.99
Total CHARTER COMMUNICATIONS $85.99
Paid Chk# 021948 10/3/2005 CHOUINARD OFFICE PRODUCTS
E 101-42400-200 Office Supplies (GENERAL) $12.65
Total CHOUINARD OFFICE PRODUCTS $12.65
Paid Chk# 021949 10/3/2005 COBORN'S
E 101-42000-200 Office Supplies (GENERAL) $30.24
E 101-41940-210 Operating Supplies $27.67
Total COBORN'S $57.91
Paid Chk# 021950 10/3/2005 DAVIES WATER EQUIPMENT CO.
E 602-49400-407 RIM - Water Mains $177.94 3312129
E 602-49400-407 RIM - Water Mains $1,294.26 3312288
Total DAVIES WATER EQUIPMENT CO. $1,472.20
Paid Chk# 021951 10/3/2005 DENNIS FEHN GRAVEL & EXCAVATIN
E 473-49000-300 Professional Srvs (GENERAL) $64,422.66
Total DENNIS FEHN GRAVEL & EXCAVATIN $64,422.66
.
WWTF Battery
Pager Repair
SCBA Repair Kit
Holster
Chargers
Villa's flood 9/13
credit memo
Oil Filters, Air filter, Fuel
Highland black mat
Primary Wire, Sharpie Met, Swi
Ball mount, Pull pin,
Synthetic Chamois
Fire hall
Pilot Roller pens
Water for Rescue van
CH
Pro reg Gal Oil, T10 Pro Reg 0
water meter testing, maincase
Prairie Run Pmt # 6
21
Check Detail Register
Paid Chk# 021952 10/3/2005 DJ'S TOTAL HOME CARE CENTER
E 101-43100-215 Shop Supplies $5.24
E 101-43100-215 Shop Supplies $46.31 4323/1
E 101-43100-215 Shop Supplies $16.52 4441/1
E 101-43100-215 Shop Supplies $8.78 4543/1
E 101-43100-215 Shop Supplies $15.97 4579/1
Total OJ'S TOTAL HOME CARE CENTER $92.82
Paid Chk# 021953 10/3/2005 EGGEN'S DIRECT SERVICE, INC.
E 601-49450-212 Motor Fuels $39.39 103617
E 101-42400-212 Motor Fuels $36.00 103653
E 101-43100-212 Motor Fuels $73.00 103656
E 602-49400-212 Motor Fuels $68.00 103659
E 101-43100-212 Motor Fuels $41.84 103674
E 101-45100-212 Motor Fuels $12.89 103675
E 601-49450-212 Motor Fuels $75.00 103684
E 602-49400-212 Motor Fuels $65.00 103695
E 601-49450-212 Motor Fuels $59.00 103697
E 101-42400-212 Motor Fuels $77.90 103698
E 601-49450-212 Motor Fuels $43.00 103700
E 601-49450-212 Motor Fuels $40.01 103702
E 602-49400-212 Motor Fuels $75.00 103703
E 602-49400-212 Motor Fuels $44.00 103707
Total EGGEN'S DIRECT SERVICE, INC. $750.03
Paid Chk# 021954 10/3/2005 ELAN FINANCIAL SERVICES
E 101-45100-530 Improvements
E 101-42400-208 Training and Instruction
E 101-42400-331 Travel Expenses
E 101-41400-200 Office Supplies (GENERAL)
E 101-41400-200 Office Supplies (GENERAL)
Total ELAN FINANCIAL SERVICES
Paid Chk# 021955 10/3/2005 ELK RIVER STAR
E 101-41400-433 Dues and Subscriptions $40.00
Total ELK RIVER STAR $40.00
Paid Chk# 021956 10/3/2005 EMERGENCY APPARATUS MNTC
E 101-42000-404 Repair/Maint - $481.31 23201
Total EMERGENCY APPARATUS MNTC $481.31
Paid Chk# 021957 10/3/2005 FASTENAL COMPANY
E 602-49400-407 RIM - Water Mains
Total FASTENAL COMPANY
Paid Chk# 021958 10/3/2005 FTTH BLDG
E 101-43100-321 Telephone
Total FTTH BLDG
Paid Chk# 021959 10/3/2005 GOPHER STATE ONE-CALL
E 602-49400-209 Locates
E 601-49450-209 Locates
Total GOPHER STATE ONE-CALL
Paid Chk# 021960 10/3/2005 HAWKINS,INC
E 601-49450-216 Chemicals - Alum
Total HAWKINS, INC
$658.20
$425.00
$1,083.30
$118.26
$351.63
$2,636.39
Page 2
.
Finance Charges
Couple Body, Nipple, Tape teft
Hook ladder, Couple 1/4 fpt, H
Vinyl repair patches, kit
Grease Dielectric, Battery alk
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
Fuel
flags
Intern'l code Councillnc, JS
Marriot Detroit, JS National C
Cobom's, River inn, Lo-to, Pe
Supplies, Wtr, etc
.
annual subscription
Ladder 1
$67.18 MNMON2067 Bin 73/8x4
$67.18
$65.92
$65.92
$390.37 5080134
$390.38 5080134
$780.75
$2,856.64 743269
$2,856.64
PW
Net Billable Tickets
Net Billable Tickets
Aluminum Sulfate Liquid
.
22
. Check Detail Register Page 3
Paid Chk# 021961 10/312005 HEALTH PARTNERS
E 101-41400-131 Employer Paid Health $927.16 Emp Health/Dental Ins
E 101-43100-130 Employer Paid Ins $1,376.32 Emp HealthlDentallns
E 101-42400-130 Employer Paid Ins $1,390.42 Emp Health/Dental Ins
G 101-21706 Group Insurance Payable $1,825.40 Emp HealthlDentallns Emp Port
E 601-49450-130 Employer Paid Ins $577.26 Emp HealthlDentallns
E 101-45100-130 Employer Paid Ins $580.96 Emp Health/Dental Ins
E 101-41300-131 Employer Paid Health $377.80 Emp HealthlDentallns
E 101-41500-131 Employer Paid Health $497.26 Emp HealthlDentallns
E 602-49400-130 Employer Paid Ins $629.71 Emp Health/Dental Ins
Total HEALTH PARTNERS $8,182.29
Paid Chk# 021962 10/312005 INSPECTRON INC.
E 101-42400-300 Professional Srvs (GENERAL) $3,600.00 8/05 Services
Total INSPECTRON INC. $3,600.00
Paid Chk# 021963 10/312005 JOINT POWERS BOARD
R 602-00000-37105 Water Sales - JPB $1,876.33 JpDist II Low
R 602-00000-37171 WAC - JPB $33,583.30 WAC JPB
R 602-00000-37105 Water Sales - JPB $883.95 JP Dist Pen
R 602-00000-37105 Water Sales - JPB $69,584.63 JP Dist
R 602-00000-37165 Water Penalty - JP $30.25 Fed WtrTest Pen
R 602-00000-37105 Water Sales - JPB $3.392.36 JPDist Combo
R 602-00000-37105 Water Sales - JPB $14.00 JP Access
R 602-00000-37130 Safe Water Test Fees $1,222.54 Fed WtrTest
Total JOINT POWERS BOARD $110,587.36
Paid Chk# 021964 10/312005 KENNEDY & GRAVEN
E 482-49300-300 Professional Srvs (GENERAL) $36.00 CH
E 468-49000-300 Professional Srvs (GENERAL) $36.00 67703 Phone Conference with P. Donna
. Total KENNEDY & GRAVEN $72.00
Paid Chk# 021965 10/312005 KRESAL, DENNIS
G 101-22800 Landscaping Escrow $500.00 reimb escrow R 784 POS
Total KRESAL, DENNIS $500.00
Paid Chk# 021966 10/3/2005 LANNES, TINA
E 101-41500-331 Travel Expenses $117.26 mileage annual oonf. TlI
Total LANNES, TINA $117.26
Paid Chk# 021967 10/312005 M M HOMES
G 101-22800 Landscaping Escrow $3,000.00 Reimb Escrow R# 93468
Total M M HOMES $3.000.00
Paid Chk# 021968 10/3/2005 MENARDS
E 101-43100-215 Shop Supplies $197.06 SPF Const Lumber/pickslhammers
Total MENARDS $197.06
Paid Chk# 021969 10/3/2005 MILLER, BRIDGET
E 101-41400-331 Travel Expenses $66.05 mileage regional mtg bm
Total MILLER, BRIDGET $66.05
Paid Chk# 021970 . 10/312005 MINNESOTA STATE TREASURER
G 101-21705 Building Permit Surcharge $3,594.08 Quarterly Building Permit Surc
Total MINNESOTA STATE TREASURER $3,594.08
Paid Chk# 021971 10/312005 OFFICE MAX
E 101-41400-200 Office Supplies (GENERAL) $386.17 291244 Highlighter, Marker, envelopes
E 101-41400-200 Office Supplies (GENERAL) ($20.10) 367743 Credit Memo
E 101-41400-200 Office Supplies (GENERAL) $20.20 368051 Pen, Marker sharpie.
Total OFFICE MAX $386.27
Paid Chk# 021972 10/312005 OMANN BROTHERS
E 470-49000-300 Professional Srvs (GENERAL) $88,191.37 2005 CSAH 37 Trail Pmt # 2
. Total OMANN BROTHERS $88,191.37
23
Check Detail Register
Paid Chk# 021973 10/3/2005 PAT'S 66
E 101-42000-212 Motor Fuels
E 101-42000-212 Motor Fuels
E 101-42000-212 Motor Fuels
$42.48 5647
$46.72 5703
$35.41 5827
$124.61
Total PArS 66
Paid Chk# 021974 10/3/2005 PINNACLE PRINTING,INC.
E 101-41400-200 Office Supplies (GENERAL)
Total PINNACLE PRINTING, INC.
Paid Chk# 021975 10/3/2005 PITNEY BOWES
E 101-42400-399 Miscellaneous
E 101-41400-322 Postage
E 101-41400-413 Office Equipment Rental
Total PITNEY BOWES
Paid Chk# 021976 10/3/2005 SENTRY SYSTEMS, INC.
E 101-42000-404 RepairlMaint-
E 101-43100-400 RepairlMaint - Paved Rd
E 101-45100-404 Repair/Maint-
Total SENTRY SYSTEMS, INC.
Paid Chk# 021977 10/3/2005 ST. MICHAEL FLORAL
E 476-49000-300 Professional Srvs (GENERAL) $206.61 20191
Total ST. MICHAEL FLORAL $206.61
Paid Chk# 021978 10/3/2005 TOSHIBA AMERICA INFO SYS INC
E 101-41400-413 Office Equipment Rental $496.16 42970550
Total TOSHIBA AMERICA INFO SYS INC $496.16
Paid Chk# 021979 10/3/2005 WASTE MANAGEMENT
E 101-41940-384 Refuse/Garbage Disposal $50.33
Total WASTE MANAGEMENT $50.33
Paid Chk# 021980 10/3/2005 WRIGHT COUNTY BAG COMPANY
E 101-49300-650 Working Capital Reserves $1,757.25
Total WRIGHT COUNTY BAG COMPANY $1,757.25
Paid Chk# 021981 10/3/2005 WRIGHT CTY AUDITORlTREASURER
E 101-41800-511 Taxes on City Property $141.00
E 101-41800-511 Taxes on City Property $1,297.00
Total WRIGHT CTY AUDITORlTREASURER $1,438.00
Paid Chk# 021982 10/3/2005 WRIGHT-HENNEPIN COOPERATIVE
E 101-45100-381 Electric Utilities $174.08
E 101-43160-381 Electric Utilities $57.96
E 601-49450-381 Electric Utilities $53.59
Total WRIGHT-HENNEPIN COOPERATIVE $285.63
$178.12 4795
$178.12
Gas for trucks
gas for trucks
gas for trucks
Color Copies, Carton of Newsle
Page 4
.
$5.92 Invitations for fire house, po
$511.07 Invitations for Fire house, Po
$199.55 0787150-SPO Postage Machine Rental
$716.54
$31.79 453542
$28.44 453542
$30.16 453542
$90.39
Monitoring Services FD
Monitoring services PW
Monitoring services Pks
50th Trail balloons
Toshiba copier System
Refuse Waste Hauler
Sand Bags
Property Tax
Property Tax
Parks
street lighting
Lift Station
.
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Check Detail Register
Page 5
Paid Chk# 021983 10/3/2005 XCEL ENERGY
E 101-45100-381 Electric Utilities
E 101-43100-381 Electric Utilities
E 101-42000-381 Eiectric Utilities
E 101-41940-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 101-43160-381 Electric Utilities
E 101-41940-381 Electric Utilities
E101-42400-381 Electric Utilities
E 101-41940-381 Electric Utilities
E 101-45100-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 101-41940-381 ElectricUtllitles
E 101-43160-381 Electric Utilities
E 601-49450-381 Electric Utilities
E 601-49450-381 Electric Utilities
Total XCEL ENERGY
$24.63 51457964031 11830 51st
$399.05 51460281661 6461 Maciver
$272.34 51468978491 FD
$568.22 51468978491 CH
$36.19 51468978491 Picnic Shelter
$29.04 51468978501 11750 County Rd 37 Signal
$55.85 51475240121 6002 Main Ave
$50.61 51477097971 5964 Main Ave
$23.05 51511236301 5998 Labeaux Ave
$7.43 51538187691 1147458th Park Shelter
$122.81 51545432691 lift station
$3.16 51555641081 5799 Lander Ave
$32.83 51596246091 11060 61stSignal
$264.68 51606534811 11200 60th Sewer Lift Station
$3,172.57 51636362261 6451 Maciver
$5,062.46
$303,360.15
10100 Premier Bank
Fund Summary
101 GENERAL FUND
468 CSAH 19 RAMPSII 94 Project
470 CSAH 37
473 PRAIRIE RUN
476 SCHOOL PEDESTRIAN - BIKE TRAIL
482 CITY HALL 2004-5
601 SEWER FUND
. 602 WATER FUND
10100 Premier Bank
$29,304.17
$36.00
$88,191.37
$64,422.66
$206.61
$36.00
$7,721.95
$113,441.39
$303,360.15
25
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. SEH Memorandum
TO:
Larry Kruse
Albertville City Administrator"
FROM:
Robert Moberg, PE
Project Manager
DATE:
September 26, 2005
RE:
Albertville, MN
Cedar Creek South 5th Addition
Release of Letter of Credit
SEH No. A-ALBEV0213.00
.
I have reviewed the request made by Woodside Communities (dated September 19,2005) to
have the Letter of Credit released for the subject project. The current amount of the Letter of
Credit is $14,825. The curb repair work that was identified previously has been completed. At
the City's request, the developer has sent a check to the City of Albertville in the amount of
$6000 to cover the cost of seal coating the street in the development (Karston Court) with a
future City project.
SEH recommends the Letter of Credit be released and all public improvements constructed with
the development be accepted by the City.
Please call me at 651.490.2147 if you have questions.
nm
c: Mike Couri, City Attorney
Tina Lannes, City Finance Director
David Pattberg, Woodside Communities of Minnesota
.
27
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SEH Memorandum
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert Moberg, PE
Project Manager
DATE:
September 21, 2005
RE:
2005 CSAH 37 Trail
Albertville, Minnesota
SEHNo. A-ALBEV041 0.00
Enclosed please find Application for Payment No.2 for this project in the amount of$88,191.37.
Contract balance is currently at $109,020.25.
We reviewed this application and it appears to be in order. When payment is made, sign all
. copies and distribute as follows:
Omann Brothers, Inc.
SEH
City of Albertville
If you have any questions, please feel free to call us.
nm
Enclosures
c: Russ Bly, SEH
.
29
.
.
.
~
SEH Memorandum
TO:
Larry Kruse
Albertville City Administrator
FROM:
Robert L. Moberg, PE
Project Manager
DATE:
September 21,2005
RE:
2004 Prairie Run
Albertville, Minnesota
SEH No. A-ALBEV 0409.00
Enclosed, please find Application for Payment No.6 for this project in the amount of
$64,422.66. As noted on the application, partial payment for Change Order 1 is being included at
this time.
With this payment, the total amount paid to date is $1,354,538.11, the retainage amount is
$71,291.48, and the estimated balance for remaining work is $178,008.95.
We reviewed this application and it appears to be in order. When payment is made, sign all
copies and distribute as follows:
Dennis F eOO Gravel & Excavating, Inc.
SEH
City of Albertville
If you have any questions, please feel free to call us.
nm
Enclosures
c: Russ Bly, SEH
31
.
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-42
RESOLUTION ADOPTING ASSESSMENT FOR MUNICIPAL IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Albertville City Council
has met and heard and passed upon all objections to the proposed assessment for the improvement
of the following:
The installation of street, curb, gutter, municipal water, sanitary sewer, storm sewer,
ponding and related municipal improvements to the plats of Prairie Run and Shoppes at
Prairie Run.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
. improvement in the amount of the assessment levied against it.
2. The assessment levied by this resolution shall be payable in equal annual principal
installments extending over a period of 4 years, the first of the installments to be payable on
or before the first Monday of January, 2006, and shall bear interest at a rate of 6.5% per
annum from the date of this resolution until December 31,2006. To each subsequent
installment when due shall be added interest for one year on all unpaid installments. The last
such payment shall be payable in the year 2009.
3. The owner of any property so assessed may, at anytime prior to the certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged
if the entire assessment is paid within thirty (30) days from the adoption of this Resolution; and
he may, at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be charged through
December 31 of the next succeeding year.
4. The Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be
collected and paid over in the same manner as other taxes.
.
ADOPTED by the City Council this 3rd day of October, 2005.
33
Property ID
Legal Description
Taxpayer Name
Proposed
Assessment
Amount
.
101-103-001010
101-103-001020
101-103-001030
10F103-001040
101-103-001050
101-103-001060
101-103-001070
101-103-001080
101-1O3~001O90
101-103...001100
101-103-001110
101-103-001120
101-103-001130
101-103..001140
101-103-001
101-103-002030
101-103-002040
101-103-002050
Lt. 1, Blkl~ Prairie
Run
Lt. 2, Blk. 1, Prairie
Run
Lt. 3, Blk. 1, Prairie
Run
Lt. 4, Blk. 1
Run
Lt. 5, Blk.
Run
Lt. 6, Blk.
Run
Lt.?, Blk. 1, Prairie
Run
Lt. 8, Blk. 1, Prairie
Run
Lt. 9, Prairie
Run
Lt. 10, , Prairie
Run
Lt. 11, Blk. 1, Prairie
Run
Lt. 12, Blk. 1, Prairie
Run
Lt. 13, Blk. 1, Prairie
Run
Lt. 14,
Run
Lt. 15, Blk.
Run
Lt. 3, Blk. 2, Prairie
Run
Lt. 4, Blk. 2, Prairie
Run
Lt. 5, Blk. 2, Prairie
Run
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key.Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key DevelopmenUnc.
Gold Key Development Inc.
Gold Key DevelopIl}ent Inc.
Gold Key Development Inc.
Gold Key Deyel<>pment Inc.
Gold Key Development Inc.
Gold Key Development Inc.
<JJold Key Dev~lopthent
,
, old Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
$ 21,'7'60.46
$ 21,760.46
$ 21,760.46
$ 21,760.46
.
21,760.46
$ 21,760.46
$ 21,760.46
$ 21,760.46
,760.46
$ 21,760.46
$
21,760.46
$ 21,760.46
,760.46
.
34
.
Property ID
101-103-002060
10g103-002070
10 1-1 03-002080
101-103-002090
101-103-002100
101-103-002110
101-'103-002120
101-103-002130
101-103-002160
.
101-103-002170
101-103-002190
101-103-002200
101-103-002230
101-103-002240
101-103-002250
101-103-002260
101"103-002270
.101-103-002290
101-103-002300
101-103-002310
.
101-103-002320
Legal Description
Lt. 6, Blk. 2,
Prairie Run
Lt. 7, Blk. 2,
Prairie Run
Lt.8,Blk. 2,
Prairie Run
Lt. 9, Blk. 2,
Prairie Run . .
Lt. .10, Blk. 2,
Prairie Run
Lt.ll, Blk. 2,
Prairie Run
Lt. 12, Blk. 2,
Prairie Run
Lt. 13, Blk. 2,
Prairie Run
Lt. 16, Blk. 2,
Prairie Roo
Lt. 17, Blk. 2,
Prairie Run
Lt. 19, Blk.2,
.Prairie Run
Lt. 20, Blk. 2,
Prairie Run
Lt. 23, Blk. 2,
Prairie Run
Lt. 24, Blk. 2,
Prairie Run
Lt. 25, Blk. 2,
Prairie Run
LL26, Blk. 2,
Prairie Run
Lt. 27, ~Uk. 2,
Prairie Run
Lt.29, Blk. 2,
Prairie Run
Lt.30, Blk. 2,
Prairie Run
Lt. 31, Blk. 2,
Prairie Roo
Lt. 32, Blk. 2,
Prairie Run
Taxpayer Name
Gold Key Development Inc.
GoldI{ey Development Inc.
Gold Key DevelopmentInC.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
G~ldlr~y Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Development Inc.
Gold Key Developmentlnc.
Gold Key Developmertt Inc.
Gold Key Development Inc.
Geld'Key Development Inc.
Gold Key Development Inc.
Proposed
Assessment
Amount
21,760.46
21,760.46
21,760.46
$ 21,760.46
21,760.46
28,610.27
$ 28,610.27
$ 28,610.27
$ 28,610.27
$ 28,610.27
$ 28,610.27
28,610.27
28,610.27
35
Proposed .
Property ID Legal Description Taxpayer Name Assessment
Amount
101-103-002330 Lt. 33, Blk. 2, Gold Key Development Inc.
Prairie Run $ 28610.27
101-103-002340 Lt. 34, Blk. 2, Gold Key Development Inc.
Prairie Run $ 28,610.27
101-103-002350 Lt. 35, Blk. 2, Gold Key Development Inc.
Prairie Run $ 28,610.27
101-103-002360 Lt. 36, Blk. 2, Gold Key Development Inc.
Prairie Run $ 28,610.27
101-103-002370 Lt. 37, Blk. 2, Gold Key Development Inc.
Prairie Run $ 28,610~27
101-103-002380 Lt. 38, Blk. 2, Gold Key Development Inc.
Prairie Run
101-103-002010 Lt. 1, Blk. 2,
Prairie Run
101-103-002020 Lt. 2, Blk. 2,
Prairie Run
36
.
.
.
.
.
TO:
FROM:
DATE:
City Council
Tim Guimont
September 28, 2005
Public Works - Parks Update
RE:
Street Maintenance Department
The City has had several complaints on gravel driveways that spill gravel onto the sidewalk and
streets. It is somewhat of a maintenance issue with having to clean the sidewalks, streets and
storm sewers.
Majority of the gravel driveways are located on Main Avenue NE, with some on 50th Street and a
few others scattered around in the older part of Albertville. To the best of the PW Department
there are about sixteen (16) driveways that have gravel driveways.
The City Park and Lions Shelter have a gravel parking lot, which is another area to consider
Storm Sewer Department
The City has a storm water pipe, which is failing along 57th Street NE just east of Main Avenue
NE. Part or the entire pipe, which crosses 57th Street NE, will have to be replaced and both catch
basins require repair. Adam Nafstad, Bolton & Menk, Inc. and Tim Guimont met with
Metropolitan Underground, a local contractor, who has repaired storm sewer and catch basins in
the past and do excellent work. It is difficult to acquire an exact quote because we are unsure of
the entire scope of work to be completed.
Metropolitan Underground gave us an estimated quote of $6,958.09, as a worse case scenario to
repair and replace everything.
Recommendation
Motion to approve Metropolitan Underground to repair and replace the storm sewer and
catch basins along 57th Street NE east of Main Avenue NE at a cost not to exceed $6,958.09
before winter to avoid dealing with the frost.
TG:bmm
37
.
.
.
TO:
FROM:
DATE:
City Council
Tina L. Lannes
September 28, 2005
Utility Billing Update
RE:
The City of Albertville in the past has just certified delinquent water bills to taxes instead of
proactively collecting them. To collect the delinquent utility bills the City of Albertville has, in
the ordinance, that service can be disconnected for non-payment. The City of Albertville, by
doing so, can collect the monies owed in a reasonable time frame rather than waiting over a year
for collection with property taxes.
On September 16, 2005 staff sent out 163 disconnection notices for non-payment on accounts to
be paid in full by September 23,2005 otherwise disconnection would apply. Disconnection of
Services was scheduled for Thursday September 29,2005. Staff tagged doors with notices of
shut off due to non-payment for 68 accounts on Tuesday September 27,2005.
Of the 163 the total dollars outstanding was over $51,000 and as of September 28,2005 all but
34 accounts have either paid or set up a payment plan with $10,800 outstanding.
39
.
.
.
TO:
FROM:
DATE:
City Council
Tina L. Lannes
September 28, 2005
Accounts Receivable Update
RE:
Total accounts receivable billed through September 23,2005 since the City of Albertville has set
up the billing/invoicing system software in the fall of 2004 is $1,939,833.98. Of that amount,
staff has collected $1,447,573.02 as of September 26, 2005. The remaining amount outstanding
. is $492,260.96. ~_.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
30-60 days outstanding
60-90 days outstanding
Over 90 days outstanding
$165,098.9
$15,804.97
$3,898.44
$307,229.25
33.55%
3.21%
.79%
62.44%
The majority of the current amount due is from the Towne Lakes 3rd Developers Agreement that
requires a payment of $ 144,474 for 70th Street to be made to the city when the 161st lot was
platted. This was platted in Towne Lakes 5th Addition and is expected to be paid in 30 days or
less.
The main outstanding receivables that are overdue are Edina Development which is $187,027.96
41
YeftdDr Amount Due 0-30 DevsI 30-80 days 60-90 days 90 davs & av.
ALBERTVIlLE 0RTH000NllCS M7I.2I .,78.28
BREIlEUER ANNE S100.81 1100.83
BURGER I<JING $394.11 $78.88 $315.25
CASCACE II LAND DEVElOPMENT .. .... .. 11.409.90 $1~.
COBORN'SlHJ I'll .11: ... II IS 83.83
CfIIG PARTNERS &707.. S508.5O 131.25 aU..7"
DAHLEN TOM $80.00 S80.00
EDINA DEVELOPMENT "41i1'li~ "'03.10 $11.246.57 sa 530.55 $287.228.48
FRANCIS PROPERTIES $ID.OO $50.00
FRANKLIN OUTDOOR SIGN $2.810.00 $2..810.00
HOFMASTER. Tat $1OA2 $50...&2
HOLM HOLDINGS 1'1.100.00 11.800.00
KlKO. 'lI'IaL TER Ii.... $128.88
LMMR COMPANIES $300.00 1300.00
LEUEFWlUNSTERTElGER PROPER" Hi". S518.38
IUoLCC1M. EDVIoIII.RD $11.00 $50.00
IUoNCIESTER II LlC U75.00 1275.00
..r.-.eSOTA DEVEl..OPMENT AGaI '1.201.10 11.208.50
UORTGt\GE ELECTRONIC &100.81 1100.83
NEGUlRD ENTERPRISES U01.'" $201.87
OMEN l'HCMAS P M87.1O $687.50
OLDCASTLE GLASS A1.BERTVlLLE $1..32&.M 193.75 $1.234.81
PETEIiLIllt'W JOSH 1'1.711.07 &1 711.07
PREMIER BANKS 123L8I $238.83
PREMIER DEVElOPMENT GROUP SU7S.2'1 $312.50 1788..15 $1.501.27 $3.0'78.49
PROPERTY VISION. INC Ii "M $109.58
SHOPPES AT PRAIRIE RUN. FINKE M37.1O M37.5O
SHOPPES AT~ l...AKES 14.722.8'1 S522JM 1281.88 $500.17 $3.A17.SA
SMACtIDO\MII BAR &. GRIll ,..oU"M 1578A4 M85.50
ST. MllCHAEL, ALBERTVIllE DtST $5JJ82.01 $5.CJ82.03
ST. MllCHAEL, CITY OF 172.A4 172.44
BRIAN 13L2t 138.29
TaME LAKES 11,,(& &.....00 11 AS.381.37 1511.02 1208." $490.17
VIOODsmE COUMUNmes sao.32 M30.32
YEARWOOD DEVELOPMENT 1'1..110.22 1138.88 $1.551.38
Total ...... ft31.51 1..1&118.10 1"5,804.17 a....M $187...221.21
Total 81led ( I nrouah 9Q3I(5) 11.939.833.98
Total Collected I h 1J23I05) 11 "7.802.42
CumH'lt 0-30 days 1165.098.90 33.55%
30-80 davs $15~97 3.21~
80-90 dafft 13.888-" 0."
0IN!lI'" 90 dav $307.229.25 62MCMi
Total outst8ftdlna less EdIna $187.027.98 38.01CMi
Total outsanclnd less Edlin.
more than 30 davs $38.708.18 8.07'M.
.
.
.
42
.
.
.
TO:
FROM:
DATE:
RE:
City Council
Tina L. Lannes
September 28, 2005
Budget Update
BACKGROUND
This report is. an un-audited 3fd Quarter 2005 General Fund summary of revenues and
expenditures through September 23,2005. Revenues and Expenditures should be at
approximately 75%.
REVENUES
The City of Albertville is currently at 55.9% of its annual budgeted revenue for the General
Fund, which is normal due to the fact the City of Albertville doesn't receive 2nd half of the tax
settlements until December.
EXPENSES
The City of Albertville is currently at 52.0% of its annual budgeted expenses in the General
Fund.
VARIANCES
Tax Settlement is received in December
Police and Fire Aid first half is usually received until fall last quarter
Lease revenue is mostly the agreements for payment on the reader board sign
Administrative fees journal entry done in December for second half of the year
Fire Protection second half due December
Interest is allocated annually by a journal entry to allocate from investments
Assessor expenses increased, Engineering increased due to the city having two engineering firms
during the transition period.
43
31010
32100
32110
32120
321M
32210
32:NO
33CJ'I
33405
~
33422:
33GO
a4DGO
3410'1
34CiCi t
34CiI!IO
341M
34107
34302:
:M78O
:MIOOO
38210
..1.00
..1300
"1~
..1..10
..1 !!DO
..1_
411800
411700
..1800
..1910
..UIIiIIO
42000
42110
42~
42700
Gtoo
01i1O
G200
45000
.-.00
.oIHOO
~1?~~_t,!i_ll~
2005 Council UpcIa"
OENERALFUND
0......1 Fbftd """'u.: :H05
2005 A.....-I
~
"',SD2
28.3117
'..7aa
3114
2,G117
G? .223
40D
- .
C4.1lII8II'It lid 'v-...,. T_
~ ~ .p.rmlt5
-iauar ~
b.2 UQuar u--.
!in Pwnb
....na "'-mlh
"-I u...-.
LIlIClIIII 0-..._.-'11: Aid
PDao. Aid
fIirw, Aid
ttt-- ats.. Aid G....
G..,. a Aids
'-ra_fIw ~
L__ p,..,....nia .
Adin*lhiIm1ktn ,,_
Dnw~r 11'_ 3'"
pt~.. .......
'..... ..O<<l
2I5..0a0
'I5.COO
.2S0
..COO
1!IDO,CICiCi
aDD
...,coo
.-a.coo
to.COO
1I!i,GOl)
taDD
48AOCi
100 ,CICiCi
t .<<10
t.aDD
U,CICiCi
2.COO
too
715 ,CICiCi
7,821&
'1I,8Q2
15_
24.200
.1,2M
,.
480
27 .M7
2.~
-
.aD
s._.......
fIirw, ............... ea.....Cha_
Pan ......, ~
..... . ......Ils
I...,...
III_~
Total Revell... $ 2,367,78G $ 1,323,,9..
o.n.n.I Fund Expenditures
:H05
IIudget
48,47$
1 '11.780
178 AlIlCI
:H05 AcbMI
ttI23I2JDOI.
215'-
..tJa4
1M 331
Cauncil
lIidImin.........
Oh Clark
1!"1lIIiDns
.....11ICliII& Ad.......... R
..-
215.000
30,.41.
.-a.coo
207QQ
34 014
137 ,42l!I
3'12.....
321 ,eoo
2t7' ,4152
3I,GO
372 1111
4S.8Q:l
_.11X1
27'.21!1C1
l.u' .71!lO
180.000
48.027
28.....
....,..
78.7'76
3.~.
,.,.
,...-
ao,Gll1
24-1,002
111!!UD2
1.'.
241....
31.031
2:8;78D
20.273
..07'&
15,&2'7
~..1IOr
~ En......
l!aanamia 0-..10-
Pt.nnina .. Zo....
CbH..
fIirw, o.c-rlrlnlInI
PDao.
....na 1~aticH1
~I CanlrDll
PubJIiD ",*,,*-. ~
-.
III
c..u... . III.--tkwi
Anll." R-..tian
.... .Tv.s
Total Expendltu.... . 2,3&7,7'" $" ,23't,," _ I
~
.
%af
Buda_
.a.me.
U3..,.,
,24....
'1157....
34.Mli
87.......
....DIII.
0..0..
0..0..
0..0..
O.DIII.
'N..3t&
2:.-.."'
33&.me.
I!IOJ:rIli
.1 ..3t&
...3t&
32.D111.
4a.2Wo
12.0..me.
fIlIO.me.
0....
.
""9%
%af
Budget
151....
_.21&
112.'"
o.ow.
112.21&
n..",
:2la.Mll.
........
16."'
~
17.......
.....
7'6....
D.'.
>>....
.......
8S..3t&
_.IftI.
............
44.DW.
3..n&
.
.2..8%1 i
1
.
.
.
NOR T H W E 5T A 55 0 C I AT E D CON 5 U L TAN T 5, I N C .
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com
PLANNING REPORT
TO: Larry Kruse
FROM: Michael Darrow / Alan Brixius
DATE: September 7, 2005
RE: Albertville -Shoppes of Towne Lakes Phase 11- Concept Plan Review
NAC FILE: 163.06 - 05.15
BACKGROUND
Grant City Real Estate, LLC has submitted an application for Concept Plan for the development
of Shop pes of Towne Lakes Phase II. The site is located east of County Road 19, north of West
Laketowne Drive, and east of Linwood Drive. The development plan proposes five buildings
with a mix of restaurants, commercial, and retail space. The site area is 7.3 acres.
In order to proceed with the development, the following development applications will need to
be approved:
1) Preliminary Plat / Planned Unit Development. A CUP/PUD is necessary due to multiple
commercial uses and shared accesses throughout the site.
2) Final Plat.
3) Site and Building Plan Review.
Below is a review of the submitted plans dated August 1,2005.
Attached for reference:
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Overall Site Plan
Pedestrian and Truck Circulation Plan
Landscaping Plan
City Engineer's Comments
45
ISSUES ANALYSIS
.
Conceptual Review. The plan will be processed as a PUD with a base zoning ofB-2A. The
proposed multi-tenant retail use is permitted within the B-2A District. The proposed plan will
include five lots and one outlot. The lots are intended to be accessed via a private drive system
that will run north-south via West Laketowne Drive in the south, 68th Street NE in the north. An
eastern access is located along Linwood Drive.
The development of the Shoppes of Towne Lakes Phase II is intended to be an extension of the
development plan which occurred during Phase I. The overall site includes a mix of restaurants,
retail and commercial. During Phase I, the City sought that in exchange for the bank located in
the northwestern portion of the site, plans for Phase II would require two restaurants. In review
of the concept plan, we offer the following comments:
Site Design. There are five lots and one outlot associated with the site area. The B-2A District
requires the following minimum setbacks:
Front yard:
Side yard:
Rear yard:
35 feet
10 feet or 35 feet when abutting an R District or adjacent to a public street
20 feet or 35 feet when abutting an R District or adjacent public street
The applicant is seeking flexibility from the B-2A setback requirements of the Ordinance. The
proposed site plan illustrates a 25- foot setback off of County Road 19 and a 20- foot setback off .
of all other public and private streets. These reduced setbacks are consistent with approvals given
in the Phase I PUD.
The buildings of Lot C, Lot D and Lot F are located within 10, 16 and 20 feet of the private
drive, respectively. Our office would recommend that buildings be setback a minimum of 20
feet from the private drive to ensure that the streetscape treatments, traffic visibility and uniform
setbacks are upheld.
Lots. Many of the lots within the site area are irregularly shaped. As a condition of approval,
the applicant will be required to plat the lots to meet the lot requirements of the Ordinance as
irregularly shaped lots will be prohibited. Below is a table of the proposed lot sizes within the
development.
,--_.-.-------- ..,..----
B-2A Requirements Lot A LotB LotC LotE LotF
Lot Area 1 acre 1.38 acres 1.11 acres 1.22 acres .52 acres .88 acres
Lot 150 feet 220 feet 255 feet 280 feet 240 feet 180 feet
Width
According to the Ordinance, the maximum site coverage allowed is 80%. The maximum
coverage of the site will be calculated using the total site area. The maximum site coverage is
approximately 78%. Because of the area of Outlot A, the site appears to meet the maximum lot
requirement however, a more detailed calculation will occur during the preliminary plat stage. .
46
.
.
.
Outlot A. This lot is intended to be a pond for Phase II and Phase III. The outlot was expanded
to accommodate the treatment of these two areas. The City Engineer should comment on the
stormwater capacity for both phases as well as issues related to easements and maintenance.
Additionally, the City Engineer should comment on additional right-of-way needed for a left-
turn / right-turn lane on West Laketowne Drive.
Lot B. This lot is located in the northeastern portion of the site. The total site area is 44,421
square feet. A 4,000 square foot restaurant is proposed in this location. The building's locatiQn
will take advantage of County Road 19 exposure. A drive-through is proposed in the northern
portion of the site. Access to the restaurant will occur via the private drive. At the time of
preliminary plat, the developer will be required to demonstrate that the site has sufficient room
for stacking space as 120 feet will be required. Staff also recommends that the drive-through be
a minimum of 18 feet in width (the applicant is proposing 15 feet) to accommodate a service and
escape lane. The drive lane must be setback a minimum of 15 feet from the property line.
Lot C. A 10,000 square foot commercial and retail building is proposed for Lot C. As a
condition of approval, the developer should revise the plan to show a minimum 20 foot setback
off of the private drive. The access point should align with Lot B to ensure access ease within the
site. Because of the location nearest to residential uses in the east, as a condition of approval, the
building's design should be of a higher standard.
Lot D. An 8,000 square foot restaurant and retail building is proposed for Lot D. The
building's location will take advantage of County Road 19 exposure. The building should be
setback a minimum of20 feet off the private drive to ensure a uniform setback within the site
area.
Lot E. A 5,000 square foot commercial and retail building is proposed for Lot E. The access
point should align with Lot D to ensure access ease within the site. Because of the location
nearest to residential uses in the east, as a condition of approval, the building's design should be
of a higher standard.
Lot F. A 5,000 square foot commercial and retail building is proposed within this lot. As a
condition of approval, the building should be setback a minimum of 20 feet from the private
drive. Because of the location nearest to residential uses in the east, as a condition of approval,
the building's design should be of a higher standard.
Parking. Below is a review of the parking requirements proposed for the site.
..
LotB LotC LotD LotE LotF
Proposed 70 stalls 50 stalls 135 stalls 28 stalls 28 stalls
Required 75 stalls 45 stalls 150 stalls 23 stalls 23 stalls
Difference -5 stalls +5 -15 stalls +5 +5
Parking calculations are based upon restaurants having 2/3 seating area and 1/3 kitchen spaces.
Retail and commercial building calculations are based upon the building's square footage
47
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divided by 200. A 10% building reduction was also calculated for each building. Based upon
these calculations, the site is under parked by five parking stalls. The Planning Commission and .
City Council should direct the applicant regarding the need for additional parking if there is a
concern about being below the minimum parking requirements. A detailed parking calculation
will occur as building plans are submitted for review during the preliminary plat stage.
The City has allowed reductions in parking provided that it can be demonstrated that the
anticipated parking demand will not impede or disrupt pedestrian or vehicle traffic throughout
the total site area. In this case, the developer has prepared comprehensive pedestrian and traffic
plans within the site area.
To assist in the overall flow of traffic throughout the site, access points for the individual lots
should align to provide full intersections along the private drives where applicable. The 28 foot
private drive width is acceptable, provided there is no parking allowed on any of the streets. The
applicant will be required to provided no-parking signage for these areas.
_ The applicant will be required to submit shared access and parking agreements that will run
. - ~across all lots to allow for common use of parking in the event of overflow parking need. All
parking must be setback a minimum of 15 feet from the property line. The drive aisle of Lot B
should be revised to accommodate this setback.
Traffic Circulation and Loading. The applicant has identified a pedestrian and truck
circulation plan. The overall traffic circulation plan is catered to an automobile development.
While the pedestrian plan is acceptable as a means of moving people within individual lots, the .
overall lot layout isolates adjoining buildings and discourages pedestrian movement between
buildings without first crossing parking lots or streets. The applicant has provided sidewalks and
crosswalks as part of the overall plan, however.
The overall truck circulation plan is acceptable and loading areas are identified within the site
plan. Because of the limited amount of space for loading as well as the need for parking, loading
hours will be limited to early morning or non-peak business hours to mitigate traffic and parking
space issues. The applicant shall be required to provide a narrative to the City indicating the
anticipated hours of loading operations for the site.
Lighting. The applicant will be required to submit a photometric plan as part of the overall
application. The lighting scheme should duplicate that of the Shoppes of Towne Lakes Phase I.
The photometric plan must meet the requirements of the Albertville Zoning Ordinance.
According to Section 1000.10 of the Zoning Ordinance, any light or combination of lights, which
cast light on a public street, shall not exceed one (1) foot candle (meter reading) as measured
from the centerline of said street.
The applicant will be required to submit details regarding all lighting fixtures, including pole
height for all fixtures as part of approval of the site and building plan review. The pole fixtures
and lighting fixtures should be provided for review and approval of the City.
.
48
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Landscaping. The applicant has submitted a preliminary landscaping plan for review. The plan
includes a mix of deciduous trees, evergreens, shrubs, and perennial flowers. The overall site is
well landscaped, however, additional landscaping should occur at the periphery of Outlot A.
Larger plantings should replace the spirea around the loading and trash enclosure areas. Staff
would also recommend that the applicant follow the same planting design from Phase I. This
must include intensifying the plantings along private drives while maintaining site lines into the
various buildings. It should also include plantings at the periphery of the site adjacent to the
residential uses to the east.
All landscaped areas will be irrigated. All areas not covered with shrubs or trees will be sodded.
The revised landscaping plan and related species will be reviewed during the preliminary plat
stage.
Grading, Drainage and Utility Plan. The applicant will be required to submit a grading,
drainage, and utility plan for review. Those plans are subject to the review and approval of the
City Engineer.
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Building Design. No specific building plans have been proposed as part of the concept plan.
As part of PUD approval however, the applicant will be required to provide for higher
architectural designs within each building. The City discussed the need for higher degrees of
brick and stone during Phase I. The buildings of Phase II should be of the highest quality, using
a combination of stone and brick throughout each building. The applicant will be required to
submit PUD architectural standards during the preliminary plat stage. The same architectural
standards will also be required for all monument signage within the site.
At the time of preliminary plat, the applicant will be required to submit color building elevations
for the review and approval of the Planning Commission. The Planning Commission should
comment on the acceptability of the exterior treatments and colors. All air condition units and
mechanical equipment shall be stored on the roof of all buildings and must be properly screened.
Ifhipped or cross-hipped roofs are proposed, the applicant will be required to identify the
heating and air conditioning units within the site. Additional screening of these areas will be
required.
Trash Enclosures. Trash enclosures are located outside of each building. As a condition of
approval, exterior finishes of the trash enclosure shall be compatible with the exterior
architectural features of the principal building. Additional screening will be required around each
enclosure.
Outdoor Display. No outdoor display will be allowed within the site.
Snow Removal. Because of the level of impervious surface within the site area, snow storage
and snow removal will be an issue. As a condition of approval, the applicant must submit a
detailed snow storage plan. Snow storage may not impede the traffic circulation plan or reduce
the overall parking stall count within the site.
. Fire Protection. The overall plan shall be subject to the review and approval of the City.
49
Signage. The applicant has identified three monument signs located at each entrance and a .
pylon sign located along County Road 19. The monument sign located off of 68th Street and
west of Linwood Drive must be setback a minimum of 10 feet from the property line. A separate
comprehensive sign plan will be required as part of the overall site. Detailed information related
to sign size, lighting, and additional locations within the site shall be submitted and reviewed as a
separate application.
CONCLUSION
The purpose of the concept plan is to allow for discussion between staff, City Officials, and the
applicant. Approval of the Concept Plan does not constitute development rights for the site. A
separate public hearing will be required during the preliminary plat stage.
Our office finds the Concept Plan for Shoppes of Towne Lakes Phase II acceptable. The overall
plan includes a mix of retail, commercial, and restaurants within the Towne Lakes area.
Additionally, the applicant is proposing a comprehensive landscaping plan that is similar with
previous plans within this area. In order to proceed with the development plan, the applicant will
be required to submit an application for the following:
1) Preliminary Plat I Planned Unit Development. A PUD is necessary due to multiple
commercial uses and shared accesses throughout the site.
2) Final Plat.
.
3) Site and Building Plan Review.
Based upon the submitted concept plan, our office would recommend the following:
A. Lots. Setbacks, and Site Area
1. As a condition of approval, the applicant will be required to plat the lots to meet the
minimum lot requirements of the Ordinance, as irregularly shaped lots will be
prohibited.
2. All buildings must be setback a minimum of 20 feet from public and private streets
to ensure street and streetscape treatments, traffic visibility and uniform setbacks
are upheld.
3. At the time of preliminary plat, the developer will be required to demonstrate that
Lot B has sufficient room for stacking space. Staff would also recommend that the
drive-through be a minimum of 18 feet in width to accommodate higher demands of
traffic, loading, and snow-storage.
4. No outdoor display areas shall be allowed.
.
50
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B.
Grading and Drainage
1. The City Engineer should comment on the stormwater capacity of Outlot A for both
phases as well as issues related to easements and maintenance.
c. Streets
1. To assist in the overall flow of traffic throughout the site, access points for the
individual lots should align to provide full intersections along the private drives
where applicable.
2. All buildings should be setback a minimum of 20 feet from public and private
streets to ensure that the streetscape treatments, traffic visibility and uniform
setbacks are upheld.
3. The 28-foot private drive width is acceptable, provided there is no parking allowed
on any of the streets. The applicant will be responsible for an no-parking signage
within the site area.
4. The applicant will be required to submit shared access and parking agreements that
will run across all lots to allow for common use of parking in the event of overflow
need.
5. All parking and drive aisles must be setback a minimum of 15 feet from the
property line. The drive aisle of Lot B should be revised to accommodate this
setback.
6. Because of the limited amount of space for loading as well as the need for parking,
loading hours will be limited to early morning or non-peak business hours to
mitigate traffic and parking space issues. The applicant shall be required to provide
a narrative to the City indicating the anticipated hours of loading operations for the
site.
7. The City Engineer should comment on additional r-o-w needed for a left-turn /
right-turn lane on West Laketowne Drive.
8. A snow sterage plan shall be prepared and submitted at the time of preliminary plat.
D. Lighting
1. The applicant will be required to submit a photometric plan as part of the overall
application.
2. The applicant will be required to submit details regarding all lighting fixtures,
including pole height for all fixtures as part of approval of the site and building plan
reVIew.
51
E.
Landscaping
.
1. The applicant should follow the same planting design from Phase I. This must
include intensifying the plantings along private drives, while maintaining site lines
into the various buildings. It should also include plantings at the periphery of the
site adjacent to the residential uses to the east.
2. Additional landscaping should occur at the periphery of Outlot.
3. Larger plantings should replace the spirea around the loading and trash enclosure
areas.
F. Building Design
1. The buildings of Phase II should be of the highest quality using a combination of
stone and brick throughout each building. The same architectural standards will
also be required for all monument signage within the site.
2. The applicant must submit color building elevations for the review and approval of
the Planning Commission at the time of preliminary plat. The Planning
Commission should comment on the acceptability of the exterior treatments and
colors.
3. The exterior finishes of the trash enclosure shall be compatible with the exterior
architectural features of the principal building. Additional screening will be
required around each enclosure.
.
4. Ifhipped or cross-hipped roofs are proposed, the applicant will be required to
identify the heating and air conditioning units within the site. Additional screening
of these areas will be required.
5. The applicant will be required to submit PUD architectural standards during the
preliminary plat stage.
G. Signage
1. All monument signs must be setback a minimum of 10 feet from each property line.
2. A separate comprehensive sign pian will be required as part ofthe overaii site.
Detailed information related to sign size, lighting, and additional locations within the
site shall be submitted and reviewed as a separate application.
3. Additional comments from staff, Planning Commission, or City Council.
.
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EIOL-~& ~Ef'JK, I,,-,e~
Consulting Engineers & SUlYeyo... .
2838 Shadow lan., Suite 200 · ChaSka. MN 55318
Pho~ (952) 448-8838 · FAX (152) 448-8805
MEMORANDUM
DUe; Sept....".2885
To: AI........~ at,.......
Cc: Larrf""-- AIIHlrmIe at, ~
FraIII: MarkD, 'IC_-, P.E.t ~CIty........
.......... ...
Subject: .... .,,...... LdieI-.....n (CMCept.-)
u,..r 1iINmiIe,~11.ota
BMI Project No.. T1Ul661
n.efbllcMma are our 0Qft~"'" Oft die abow u:....~ CCMaCcpt pIaa ..... by 6oCotoGrvap
..... J1a1y 22. 2005.
1. Dc widdl of*' JIOIth/touda CCIn'ik ill CIIideaI. 'D.IiI conidor 1boaId. be ClliI'IIIInac:t .. wide
at ~ to help willi.. inMraaJ. uaftic......., IDddtose08 WtIIt ~:DItfe .
_.. s.reatN.B.
2. the SIOIICMdydri*YaY --eti. to w.-I.abtowac ~ -..14 inchuIe a.dabt'&umJaae.
3. The ~_nll" .bLatB shtaWd bo,,~ fbr .....t~~ ful~.
4. The reJbs6'~,.. ...the 'OOOS.'. .........1ba8ld be~....... to it
should be .....
5. The 5.000 U. COIIJ~l""l1ladd be lIdft8cl"IIId6e~_1offofW_
Ltbtowac DdYe UoDkIhwi4rrrT~
6. COMider "---.60 eutIweIt RJldwaytln1be WCICCd,,.......IoI...~......two
dritowa)"l juIt 1OUdl. oftbe eurIwesI.....,.. ne IOUdIMIIt ClCXDCI' Clfflle pIdriaa Iat will
haw to be Ifiahtly ~pmd ibr1llil mriIiaD.
fa IIIIDIMI)', we ~...., cmraJI..... ....... II1II dri'NWaY 1a)'OI1t M Auther
diJeaued .. a.......... wiIIl6e cJcWl10per to""" improve tIae .....
Pkwe.u _It 612417-2446 it,. "'1Bf~.
MANKATO. MN . FAJRMONT. MN · SlEEPY EYE. MN ., BUR~ MN · 'WH.I.MArt MN . .
CHASKA. MN . AMES.IA
M"""~""" EXHIBIT D
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Date:
To:
Cc:
From:
Subject:
E9C)L. ~ & "" E:I'J K. , 11'Jc::.
Consulting EDgin.... & Surveyors
2638 Shadow lane,.Sulte 200 ., Chaska. MN 55318
Pho~ (962) 448-8838 · FAX (952)448-8806
September 26, 2005
The Honorable Mayor and City Council
Larry Kruse, Albertville City Administrator
Mark D. Kasma, P.E., Albertville City Engineer
Bolton & Menk, Inc.
Project Status Update
The follbwing is a brief project status update:
1. Lachman Avenue
With the final plat for Labeaux Station having been approved, construction of the
southern portion of Lachman Avenue should commence in the near future. Further
discussions with the Barthel family regarding the northern portion are still needed.
2. Hunter's Pass Estates - Lift Station
Currently waiting on pumps and controls.
3. Lot Survey Reviews. As-Built Survey Reviews & Right-Of-Way Reviews
Weare presently reviewing between 5 and 10 Lot Surveys, As-built Surveys, and
Right-Of-Way Applications per week for Jon Sutherland, the Building Official.
4. Towne Lakes 6th Addition - Trunk Sanitary Sewer & Watermain Extension
The trunk sanitary sewer installation is underway. This trunk sewer will provide
sanitary sewer service to Hunter's Pass Estates. JeffGretsfeld of Bolton & Menk,
Inc. is serving as the on-site observer.
5. Towne Lakes 6th Addition
Construction is scheduled to begin October 300. JeffGretsfeld, the construction
observer for the trunk extension project, will be observing this project as well.
6. Hunter's Pass Estates
Currently, the sanitary sewer and watermain for the development are being installed
and multiple underground crews are on-site. Jeff Evens of Bolton & Menk, Inc. is
serving as the on-site observer.
7. September 13th & 24th Flooding
At the request of City Council, a proposal to analyze SEH's June 23, 2004 Flood
Study Report has been prepared. Included in the analysis will be a fresh look at
solutions to the continuing problem.
8. 70th Street
Bolton & Menk is prepared to complete the traffic study for 70th Street. We will need
a final intersection layout agreed upon by the City and Otsego as well as the traffic
data from the two (2) consultants. Once we receive this, we should be able to
complete the study within approximately two (2) weeks.
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EBC)L~ 8. ~e.:r--JI<., Il'Jc::.
Con8ultlngEnglneers & Surveyors
2838 ShadoW lane, Suite 200 .. Chaska, MN 55318
Pho~ (852) 448-8838 -FAX (952) ~805
September 28, 2005
Mr. Larry Kruse
City Administrator
City of Albertville
5975 Main Ave. NE
P.O. Box 9
Albertville, MN 55301
RE: Proposed Engineering Services
~ County Ditch 9 Storm Water Report
Albertville, Minnesota
Dear Mr.~Kruse:
This report will study the County Ditch 9 Watershed. This Watershed is identified in Figure No.
3 in S.E.H.'s report dated June 2004 (see attached). In the future the City may desire to prepare
a Surface Water Management Plan (SWMP) that would cover the entire City. This study will be
written such that the information provided can be easily inserted into a future SWMP.
Attached is Bolton & Menk's project scope of work and proposed fees. We have seperated our
proposed scope of services into six (6) tasks. A description of each task and the associated fee is
included. All work will be completed on an hourly basis with a not-to-exceed the total fee of
$53,150. We will begin work immediately upon notice to proceed.
Thank you for the continued opportunity to present this proposal for engineering services in
Albertville. If you have any questions, please do not hesitate to call.
Sincerely,
BOLTON & MENK, INC.
.
Mark D. Kasma, P.E.
City Engineer
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COUNTY DITCH 9 FLOOD STUDY
SCOPE OF WORK
We have separated our proposed scope of services into six (6) tasks. The tasks and subtasks are
presented in the following paragraphs:
TASK 1 - KICK OFF MEETING
Subtask 1.1 - Bolton & Menk proposes to meet with City staff to discuss
data collection and surveying needs, preliminary design
considerations, staff input on storm damage and strategies
for public involvement (including the gathering of
information on private property) .............................................................$400
TASK 2 - OBTAIN TOPOGRAPHICAL DATA
Subtask 2.1 - Secure all existing model information available .................................$1,250
Bolton & Menk will gather all available existing information related to the
storm sewer system, record drawings,. past studies and other available
information to ensure that the existing and proposed models consider all data
available and design alternatives previously proposed.
Bolton & Menk has researched the available information and found that the
City has already paid for 2-foot contour mapping. This information will be
extremely helpful in reviewing the internal watershed boundaries and flood
storage capacities of the existing ponds. We have also spoken to the City of
St. Michael and they are willing to share 2-foot contour mapping of their
City. As you know, a large subwatershed exists in St. Michael directly west
of the Albert Villas Subdivision.
Subtask 2.2 - Collect field survey data of critical low floor elevations,
culvert inverts, road low point cross-sections, County
Ditch 9 cross-sections, and verify wetland contours and
normal pond elevations. ... ........................................ ...........................$15,000
In rt:gard to contours, 2-fooi atrial contour mapping is typically accurate to
within 1 foot of the actual elevations. Also, aerial contour mapping in the
vicinity of wetlands has been even less accurate. Bolton & Menk will
perform additional surveys to augment the available data and verify the
accuracy of the ultimate hydrologic modeling. The survey collection
includes critical culvert inverts, road low point cross-sections, County Ditch
9 cross-sections, wetland contours and normal pond elevations. Critical floor
elevations will also be surveyed so that our models can determine the impact
61
of the various proposed improvements on the probability of flooding key
properties known to be impacted by the recent rainfalls. For purposes of this .
proposal, the number of basement floor elevations has been limited to
approximately 20 homes. The surveys performed here include only the key
areas of hydrologic concern and potential construction locations. The detail
will not be sufficient for preparing final construction plans.
Subtask 2.3 - Bolton & Menk will conduct a field review with City staff.
This task will be completed once all maps and field data
has been obtained. ......... ..... ... ...... ..................................................... ......$1,100
TASK 3 - HYDRAULIC MODELING
Subtask 3.1 - Model existing watershed conditions .................................................$15,200
The Hydro CAD software program will be used to model the existing
watershed. Included in this task will be calibration of the model relative to
field observations by City staff.
Subtask 3.2 - XPSWMM model review ......................................................................$3,100
The existing model previously prepared as a result of the 2003 flood event
will be reviewed and compared to the Hydro CAD model for accuracy. This
subtask will be performed simultaneously with Subtask 3.1 to ensure
efficiency in the modeling process. .
Subtask 3.3 - Model alternative design solutions .......................................................$7,100
Evaluate multiple design solutions as determined in the preliminary staff and
field review meetings using the Hydro CAD model to develop improvements
capable of handling the design storm event.
TASK 4 - FORMULATE PROBABLE COSTS OF ALTERNATIVES
Subtask 4.1 - Opinions of Probable cost will be prepared for each
alternative
developed ....... ..................... ... ...... ............... ............................................$4,500
Probable costs will be prepared for all design solutions.
TASK 5 - MEET WITH CITY STAFF TO DISCUSS RECOMMENDED
AL TERNA TIVES
Subtask 5.1 - Bolton & Menk will meet with City staff to discuss recommended
alternatives and the pros and cons of each design .................................$400
.
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TASK 6 - PREPARE STORM WATER STUDY REPORT ...........................................$5,100
Subtask 6.1 - Bolton & Menk will prepare a fmal study report that will include a
narrative of the background of the study, the various alternatives
considered, the design details, assumptions, modeling data, figures
depicting the existing and proposed conditions, the fmal alternatives
presented and recommendations.
TOTAL PROPOSED ENGINEERING SERVICES (TASKS 1- 6).............................$53,150
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CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-43
A RESOLUTION SETTING PUBLIC HEARING
ON PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the City Council on October 3, 2005, the City Clerk was
directed to prepare a proposed assessment of the cost of improving Street
NE between line of Street NE and the Street NE by
AND WHEREAS, the clerk has notified the council that such proposed assessment has been
completed and filed in the office of the city cl~k fo'public inspection,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, County
of Wright, State of Minnesota:
1. A hearing shall be held on the day of , 2005, in the Albertville City
Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and the clerk shall state in the notice the total cost of the improvement. The clerk
shall also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the , except that no interest shall
be charged if the entire assessment is paid within 30 days from the adoption of the
assessment. Hemay at any time thereafter, pay to the the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding year.
Adopted by the Albertville City Council this 3rd day of October, 2005.
65
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SOIL TESTING ADDENDUM
Addendum to Purchase Agreement between the City of Albertville as Buyer and Sujumibo, LLC
as Seller.
Buyer shall have the right to enter the Property for purposes of conducting soil tests. If the soil
test results demonstrate that the soils are not suitable for building and parking lot construction
without significant soils correction (as determined by the City Engineer), the Buyer may cancel
this Purchase Agreement and Seller shall refund all of Buyer's earnest money.
BUYER
SELLER
Don Peterson, Mayor
Bridget Miller, Clerk
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CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2005-44
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR CITY HALL
CONSTRUCTION AND AUTHORIZING ADVERTISEMENT FORBIDS
WHEREAS, plans and specifications for construction of City Hall have been prepared by
Bonestroo;
WHEREAS, the City Council reviewed said plans and specifications as presented at the October
3,2005, regular Council meeting;
NOW, THEREFORE, BE ITtaSOLV.ED BY THE ALBERTVILLE CITY COUNCtL,
WRIGHT COUNTY, MINNESOTA:
1. Such plans and specifications, copies of which are on file with the City Administrator, are
hereby approved.
2.
The City Administrator is hereby authorized to proceed with advertisement for bids,
according to state law.
ADOPTED by the City Council this 3rd day of October, 2005.
Don Peterson, Mayor
ArrEST TO:
Bridget Miller, City Clerk
69
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To:
Mayor and City Council
From:
Dan Krom, Tinklenberg Group
Date:
September 2005
Subject:
Albertville- 1-94 Interchange Project Federal Funding Update
Authorization Funding
The federal transportation authorization legislation (SAFETEA_LU) signed into law last month
identified $800,000 in High Priority Project (HPP) for the 1-94 interchange project in Albertville.
The funding will be available during the remaining five years of the authorization period.
Mn/DOT will be the agency that distributes the funds for these projects. Since HPP funds
"reprioritize" MN/DOT projects identified in the State Transportation Investment Plan (STIP),
they have not made the decision on which projects will receive their funding and the time frame.
In the past, Mn/DOT has "advanced" the funds for projects that are ready to proceed early
during the authorization period and back filled from those that are ready during the final years of
the act Mn/DOT is expected to identify how the funding wilt be distributed by this November.
The Tinklenberg Group will continue to monitor information from Mn/DOT and develop the plan
to access the funding (Le., STIP amendment, process forms and address project funding
issues, etc.,) during the remainder of 2005.
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FFY'06 Annual transportation Appropriations
The City submitted an appropriations request for $1.5 million for FFY'06. This funding would be
in addition to the $800,000 in HPP funds already identified. The annual transportation
legislation was passed out of the House Transportation Appropriations Committee in August
and is at least a few weeks away from being considered by the Senate. Typically the House and
Senate do not identify specific projects in their versions of the bill. When the legislation goes to
a House-Senate Conference Committee projects are identified. We continue to work with our
congressional offices on securing an appropriations for the project.
With only two of twelve regular appropriations bills so far enacted into law, a "Continuing
Resolution" (CR) will be necessary in order to maintain government funding beyond the Oct. 1
beginning of the new fiscal year. The House is expected to adopt a CR that will keep agencies
running through November 18. In recent years a series of CRs have been necessary well into
the next calendar year.
Identifying and communicating the future funding requests with elected officials is essential to
increasing the federal share of the project and reduce the financial impact on the city and local
residents. The Tinklenberg Group will work with City staff in developing a strategy for ongoing
funding requests in preparation for the next appropriations cycle that begins early next year.
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Ongoing Communication Activities
In addition to tracking funding issues, the Tinklenberg Group will assist the City in
communications with elected officials related to the status of the project. A summary of project
activities, the staging plan approved by the City Council, concurrence with the staging approach
are among the issues that will be part of an update we will prepare for state and federal elected
officials. The materials will be available to be included on the City's web site, City newsletter or
any other citywide communication outlet. At the direction of the City, we will work with staff to
71
plan a dialogue with local business interests, developers and neighboring communitie related
to the project. These activities wm begin at the direction of the City and will be com leted by .
the end of December.
72
.
.
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