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2005-11-02 CC Joint MeetingCity of Albertville and City of Otsego Joint Meeting Wednesday, November 2, 2005 Otsego City Hall 7:00 Joint Meeting called to Order by Larry Fournier 1. NEW MACIVER (Cost share discussion) 2. OLD MACIVER 3. CSAH 37 TRAFFIC SIGNAL 4. 70`h STREET IMPROVEMENT PROJECT 5. CSAH 19 & 70th STREET IMPROVEMENTS 6. I-94 STATE AND FEDERAL ACCESS REQUEST a. Status update b. Phasing Plan 7. MASTER TRANSPORTATION AGREEMENT (Items 1-6) 8. STMA SCHOOL SITE & UTILITIES 9. OTSEGO CREEK (Update/set meeting) 10 FIRE CONTRACT (Questions, comments, etc.) 11 70TH STREET CORRIDOR STUDY (Access Points) is 8 • • L� -A SEH TO: FROM: DATE: RE: MEMORANDUM Larry Kruse City Administrator Robert Moberg, PE Project Manager February 1, 2005 Albertville, Minnesota 70th Street Corridor - Construction Cost Options SEH No. A-ALBEV0506.00 14.00 At the request of City staff, I have developed construction cost estimates for installation of a paved roadway in 701h Street between CSAH 19 and Maciver Avenue. Construction cost estimates were prepared for four options. Option 1— Construction of a Two -Lane Rural Roadway on the Existing Gravel Road Width of the bituminous surface would be 36 feet, allowing for two 12-foot travel lanes with 6-foot paved shoulders. A 2-foot gravel shoulder would also be installed on both sides. Typical section would be 4 inches of bituminous on 4 inches of Class 5. Without knowing the thickness of the existing gravel surface, it is estimated an additional 4 inches of Class 5 would be adequate to provide the desired strength for a 7-ton roadway. It is assumed the existing roadbed is wide enough to support a 36-foot wide surface. Option 2 — Construction of a 10-ton Two -Lane Rural Roadway Width of bituminous would be 44 feet, allowing for two 12-foot travel lanes with 10-foot paved shoulders. Typical section would be 6 inches of bituminous on 12 inches of Class 5 on 18 inches of Class 3. To build this section, the existing road core would be removed. Option 3 — Construction of a Two -Lane Urban Roadway with Curb and Gutter to City Standards for a City Street Street width would be 36 feet from curb face to curb face: Typical section would be 5.5 inches of bituminous on 8 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed throughout the corridor. Option 4 — Construction of a Two -Lane Urban Roadway to County Standards Street width would be 44 feet from curb face to curb face. Typical section would be 6 inches of bituminous on 12 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed throughout the corridor. 2 Estimated construction cost for the four options is summarized below. Option Estimated Costal) 1 $422,000 2 $1,114,000 3 $1,336,000 4 $1,471,000 (1) Includes 10% construction contingency. Please call me if you have any questions. tlo c: Pete Carlson, SEH — St. Cloud x:sae\albev\050600\cortespondence*mse020105.doc • • 3 0 DRAFT- November 2, 2005 AGREEMENT BETWEEN THE CITY OF OTSEGO AND THE CITY OF ALBERTVILLE REGARDING IMPROVEMENTS TO 70TH STREET AGREEMENT entered into this day of , 2005 between the City of Otsego ("Otsego'), a municipal corporation organized under the laws of the State of Minnesota, and the City of Albertville ("Albertville"), also a municipal corporation organized under the laws of the State of Minnesota. For purposes of this Agreement, Otsego and Albertville may also be collectively described as "the Cities." Scope of Project. This Agreement shall identify the roles and responsibilities of Otsego and Albertville as they relate to improvements to 70th Street, a rural, two- lane, border street between the two Cities. The proposed project is located on that segment of 70th Street between CSAH 19 and MacIver Avenue. The project involves subgrading and installing asphalt surfacing to be centered on the existing right of way. It is contemplated that this improvement project is an interim improvement and that 70th Street will be entirely reconstructed within five to ten years from the date of execution of this Agreement, at which time the Cities agree to seek funding from County, State or Federal funds for the expansion of 701h Street to a four -lane minor arterial street. (The City of Otsego shall be the lead Government Unit for the ultimate expansion to four (4) lanes.) 2. 70th Street Plans and Specifications. Albertville shall be the lead Government Unit for the project, and it shall, through its City Engineer or another Engineer acceptable to both Cities, complete the Plans and Specifications to be used for purposes of bidding the improvement project. The Albertville City Engineer shall provide copies of the completed Plans and Specifications at least fourteen (14) days prior to presentation to both City Councils for approval for purposes of • review and comment. Both Cities shall approve the Plans and Specifications and 4 authorize the bidding for the project prior to the time such advertisement is published. 3. Awarding of Bid. Upon receipt of bids, the Albertville City Engineer shall provide the bids and related calculations to the Otsego City Engineer for review prior to award of bid. In the event that issues are raised by either City relative to responsiveness of a bid or responsibility of a bidder they shall be resolved by mutual agreement prior to awarding of a bid. Albertville and Otsego shall both pass Resolutions Awarding Bid and Authorizing Project to Proceed. Albertville shall be the party who enters into the contract with the lowest responsible bidder. The contract shall provide that Otsego shall be indemnified and held harmless from any claim or cause of action related to the project. Both cities shall provide contractors with access to necessary portions of their respective right of way. 4. Project Management and Oversight. Albertville and its City Engineer shall be responsible for management and oversight of the project and shall coordinate with Otsego staff and the Otsego City Engineer to complete the project. Albertville shall approve and make progress payments to the contractor after consultation with Otsego and its City Engineer. Upon such progress payments to the contractor, Albertville shall invoice Otsego for reimbursement of Otsego's portion of the payments. Otsego shall remit its reimbursement to Albertville within 30 days of Albertville's invoice. The two Cities shall consult and agree on all issues revolving retainage or partial payment of requested progress payments. All reports and correspondence related to contractor payments or disputes shall be copied to Otsego and its City Engineer. 5. Change Orders. Albertville shall coordinate with Otsego regarding major change orders and shall inform and copy Otsego and its City Engineer regarding all change orders. Otsego shall be able to submit comments to Albertville regarding any change order. Albertville shall have unilateral discretion to approve up to two (2) change orders which have an aggregate sum of not more than 5% of the total construction contract. In the event of a change order that exceeds 5% of the total construction cost or more than two such change orders, both Cities must approve the change order(s). In the event of any disagreement between the Cities relative to a proposed change order or change orders, the Cities shall meet as soon as practicable and make all good faith efforts to resolve the dispute in a timely manner so as to not delay or adversely affect the project. 6. Construction Schedule. Construction of the 701h Street project is scheduled to commence during 2005. This Agreement shall remain in effect until December 31, 2006. 7. Project Funding. Otsego and Albertville shall each be responsible for 50% of the total cost of the project. The cost of the project includes all project related engineering costs, including construction observation and plans and • specifications, any project related legal costs, costs of right of way and 5 construction costs. In the event that the project is discontinued for any reason, each City shall be responsible for 50% of project costs incurred up to the date of discontinuance. Each City shall also be responsible for 50% of any costs that are incurred as a result of the discontinuance. 8. Disagreements and Contested Issues. In the event of a disagreement or contested issue arising from this Agreement or progress of the project, the Cities agree that every effort will be made to resolve such issues between themselves prior to initiating the involvement of any third -parties. If the matter cannot be resolved between the parties both Cities agree to proceed to mediation in order to resolve the dispute with all mediation related costs split evenly between the parties. In the event that the dispute cannot be resolved through mediation, the two parties will agree upon a third party who will hear all issues involved in the dispute and shall render a decision. Both parties will be bound by this decision and shall equally divide the costs related to the rendering of the decision. If the matter in dispute is more than $50,000.00 the decision may be appealed to District Court. 9. Miscellaneous. a. Any action or inaction of either Otsego or Albertville shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of both Otsego and Albertville's City Council. Either City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. b. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. c. Third parties shall have no recourse against either City under this Agreement. d. Albertville shall hold Otsego its agents, officers and employees harmless from any and all claims or causes of action related to the project, except of claims or causes of action based solely upon the negligence of Otsego, including all costs incurred as a consequence of such claim or cause of action, including professional fees, costs, disbursements and attorney's fees. e. Albertville shall require that any and all contractors or subcontractors working on the project shall have adequate public liability insurance in an amount acceptable to both Cities and with both Cities being named • as an additional insured. C1 f This Agreement shall not be considered as any representation to others, or agreement between the parties that would allow for the stacking of any applicable insurance coverages in relation to any claim or cause of action. g. This written Agreement is the final agreement between the parties and any previous agreements either oral or in writing are merged into this Agreement. h. This Agreement may only be amended or modified by written addendum to this Agreement signed by both parties. 10. Applicable Law. This Agreement shall be construed under the laws of the State of Minnesota. 11. Term of Agreement. This Agreement shall be in effect from the date of execution until December 31, 2006. ADOPTED this day of May, 2006 by the Otsego City Council. IN FAVOR: OPPOSED: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, City Clerk Adopted this _day of May, 2005 by the Albertville City Council. IN FAVOR: h OPPOSED: CITY OF ALBERTVILLE Don Peterson, Mayor Bridget Miller, City Clerk • • 0 CSAH 19 & 70TH STREET PROJECT October 28, 2005 PROJECT SCOPE: To improve CSAH 19 from the Premium Outlet Mall north beyond 70th Street Approximately 1200 feet to a four lane urban designed street, with underground infrastructure to support a future traffic signal. CSAH 19 & 70th Street Preliminary Cost Estimate, September 7, 2005 CSAH 19 CSAH 19 70th Total South of North of Street 70th Street 70th Street East & (Mall north) (1,100 feet) 'West of CSAH 19 (800 feet) Jurisdiction Albertville $560,000 $365,700 $925,700 31.5% Otsego $237,600 $365,700 $603,300 20.5% Wright County $988,000 $422,400 $1,410,400 48.0% $1,548,000 $660,000 $731,400 $2,939,400 100.0% Wright County Payment to Albertville 15 Year Amortization $93,584 Wright County Payment to Otsego 15 Year Amortization 1 $40,010 CSAH 19 designed to a four lane roadway with left and right turn lanes. 70th Street is designed as a two lane with left and right turn lanes. Traffic signal would be planned for sometime in the future, with underground installed now. [I BO L.TON 8L M B N K, I NC_ Consulting Engineers & Surveyors 2638 Shadow Lane, Suite 200 • Chaska, MN 55318 Phone (952) 448-8838 • FAX (952) 448-8805 May 20, 2005 Larry R. Kruse, City Administrator City of Albertville P.O. Box 9 5975 Main Avenue NE Albertville, Minnesota 55301 Re: Avenue — Preliminary Cost -Estimate Street & Utility Improvements City of Albertville BMI Project No. T15.21660 isDear Mr. Kruse: is Based on your request, we have prepared a preliminary cost -estimate for street and utility improvements on Avenue from the former entrance to the wastewater treatment facility (WWTF) to the existing north/south Avenue (previously improved by the City of Otsego). We estimate the total cost of the improvements to be approximately $585,000 (see attached). Our estimate includes 10% for contingencies, 20% for engineering, and 10% for legal, fiscal and administrative. For the basis of our estimate, we assumed that the street improvements would be consistent with the City's typical section for Commercial/Industrial roadways as identified on Standard Detail Plate STR-8. This detail assumes a 9-ton design. We also assumed that we would continue a street width of 36' (measured back of curb to back of curb). This street width presently exists on Avenue from 62"d Street to the entrance to the former WWTF. The total length of improvements is approximately 1,510'. We have also assumed a 6' wide bituminous trail along the north side of the roadway. 10 • • Prope * Existing Otsego Wright City of Improvement Total Cost Businesses Property County Albertville 600' (900') (420') (1,080' Street & Restoration $77,178 $115,767 $54,025 $138,930 $385,900 Sanitary Sewer $18,660 $0.00 $13,062 $33,578 $65,300 Watermain $17,742 $0.00 $12,419 $31,939 $62,100 Storm Sewer $14,340 $21,510 $10,038 $25,812 $71,700 Total $127,920 $137,277 $89,544 $230,259 $585,000 *Note: Approximate front footages. Street & Restoration Cost/LF - $128.63 (3,000 LF Assessable) Sanitary Sewer Cost/LF - $31.10 (2,100 LF Assessable) Watermain Cost/LF - $29.57 (2,100 LF Assessable) Storm Sewer Cost/LF - $23.90 (3,000 LF Assessable) Based upon the above assumptions, the following would be the totals for street and utility assessments: Existing Business $127,920 Otsego Property $137,277 Wright County $89,544 City of Albertville $230,259 Total $585,000 Please call me at 612-817-2446 once you have had time to review this information Sincerely, BOLTON & MENK, INC. Mark D. Kasma, P.E. Albertville City Engineer 11 A I T, i Council Workshop 9-20-05 SEH ISlide 2 • • 13 Slide 3 9 • 14 Slide 5 • • 15 Possible Phasing Scenario Given Financial Impacts } Build CR full CR 19 interchange and Close CR 37 West Ramps 2} Build Westbound CC} Road System 3} Build Westbound CD road System (option 3 complete) -D ruz�+ 5 7�>, Cq6, 2006 FIRE PROTECTION AGREEMENT WITH THE CITY OF OTSEGO This agreement made and entered into by and between the City of Albertville, a municipal corporation of the County of Wright in the State of Minnesota, and the City of Otsego, in the County of Wright in the State of Minnesota. WHEREAS, Otsego desires the services of the fire department of Albertville in case of fires occurring in Otsego, as well as the emergency medical services of Albertville in case of a medical emergency, and WHEREAS, Albertville maintains a volunteer fire department with emergency medical response capability, which department is available to provide fire protection and emergency medical response services to properties located in Otsego, and THEREFORE, it is agreed by and between said parties as follows: 1. Albertville, through its fire department, shall provide fire protection and emergency medical response services to those properties in Otsego. Such fire protection and emergency medical response services shall be provided from January 1 through December 31, 2006. 2. Otsego shall agree to pay Albertville $35,227.10 in exchange for the provision of fire protection and emergency medical response services as described above. Payment due for the year 2006 shall be made in two installments of $17,613.55 on or before July 1, 2006, and $17,613.55 on or before December 31, 2006. 3. Albertville's obligation to provide fire protection service and emergency medical response shall be subject to the following: a. If road and weather conditions at the time of the call are such that the fire/medical run cannot be made with reasonable safety to men and equipment, and the decision of the Fire Chief or his Deputy in charge shall be final in such matter, no obligation arises under this agreement on the part of the City of Albertville to answer such call. b. In the event that a sufficient amount of the fire fighting/medical equipment and the number of volunteer firemen, or both, are committed at the time of the fire call, in sole judgment of the Fire Chief or his Deputy, to fighting pre-existing fires or attending pre- existing medical emergencies, so as to render the available equipment and manpower inadequate to answer a fire or medical call from Otsego, no obligation shall arise under this agreement to answer such call, and no person or party shall have recourse against isthe City of Albertville for refusal to answer such call. A pre-existing fire/medical MAPublic DataTire DepartmentTire Service Contract06 - Otsego.doc I emergency to which the fire department of Albertville is called previous to receiving the call from Otsego and which fire is still being fought or medical emergency is still being attended to by the Albertville Fire Department at the time the call from Otsego is received. c. In the event a fire call by Otsego is answered by Albertville, but before the fire in question is extinguished, the fire fighting equipment or volunteer firemen, or both, are needed to fight a fire in Albertville or protect property in Albertville from a fire, the Chief or his Deputy without liability therefore to any person or to Otsego under this agreement, may in their judgement recall the fire equipment and firemen to Albertville for the purpose of fighting the fire in Albertville. The judgement of the Fire Chief or his Deputy shall be final and no person or party shall have recourse against the City of Albertville for any damages or losses resulting from such action or decision. 4. The parties acknowledge the fact that Albertville may enter into similar contracts with other municipalities, and acknowledge that Albertville has entered into mutual aid contracts with other fire departments in other municipalities, and that a fire call under any such contract preceding a call in Otsego could be a valid and reasonable basis for the decision of the Fire Chief or his Deputy in refusing to answer a fire call in Otsego. 5. Because the City of Albertville has heretofore entered into mutual assistance fire fighting agreements with other municipalities possessing fire fighting equipment and firemen, which equipment and firemen could be called by the Chief or his Deputy to a fire in Otsego, the City of Otsego agrees to pay such additional cost as may be incurred thereby if in the sole judgement of the Chief or his Deputy, such additional fire fighting equipment and firemen are needed to fight a fire in Otsego and are in fact called to such fire by the Chief or his Deputy. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this By: day of 92005. CITY OF ALBERTVILLE Don Peterson, Mayor ATTEST: Larry Kruse City Administrator CITY OF OTSEGO By: Larry Fournier, Mayor Michael Robertson City Administrator MAPublic DataTire DepartmentTire Service Contract06 - Otsego.doc 19 9 With All Eauiament & Fire Hall Dearecation 2005 FD Budget 312,645.00 2004 Fire Aid 40,000.00 Depreciation 42,369.44 315,014.44 Otsego 693,732.00 0.100506129 31,660.88 St. Michael 531,873.00 0.077056409 24,273.88 Albertville 5,676,780.00 0.822437462 259,079.68 Total 902.00 1.00 315 014.44 Fire Tax Capacity05 19' • • 70th STREET CORRIDOR sm • City of Albertville and City of Otsego Joint Meeting Wednesday, November 2, 2005 Otsego City Hall 6:00 City Council to meet at Albertville City Hall to discuss and get organized for 7:00 meeting in Otsego. 7:00 Joint Meeting called to Order by Larry Fournier 1. NEW MACIVER (Cost share discussion) 2. OLD MACIVER 3. CSAH 37 TRAFFIC SIGNAL 4. 70'h STREET IMPROVEMENT PROJECT 5. CSAH 19 & 70'h STREET IMPROVEMENTS 6. I-94 STATE AND FEDERAL ACCESS REQUEST a. Statusupdate b. Phasing Plan 7. MASTER TRANSPORTATION AGREEMENT (Items'1-6) 8. STMA SCHOOL SITE & UTILITIES 9. OTSEGO CREEK (Update/set meeting) 10 FIRE CONTRACT (Questions, comments, etc.) 11 70TH STREET CORRIDOR STUDY (Access Points) • 1 TO: City Council FROM: Tina L. Lannes DATE: July 13, 2005 RE: Project Update Council requested an update on outstanding project status. Below are the contracted projects with amounts paid to date as of June 30,2005: Project Total Contract Paid to Date Difference 2004 School Pedestrian Trail Bituminous $353,876.90 $285,078.78 $68,798.12 2004 School Pedestrian Trail $2,415.00 $1,950.00 $465.00 2004 Prairie Run $1,595,233.53 $1,183,067.48 $412,166.05 2004 Seal Coat Improvement $19,965.00 $18,692.60 $1,272.40 2004 Street Overlay $98,070.00 $89,978.40 $8,091.60 Public Works Building $1,714,020.00 $1,599,211.00 $114,809.00 2003 CSAH 19 Upgrade $1,446,496.70 $1,340,629.92 $105,866.78 2003 Seal Coat Improvement $10,421.00 $10,061.62 $359.38 Frontage Avenue Improvements $313,719.00 $248,255.72 $65,463.28 Water Main Change Order $32,394.00 $30,288.00 $2,106.00 CSAH 37 / 60th Street Storm Sewer $49,983.00 $47,941.00 $2,042.00 Total $5,636,594.13 $4,855,154.52 $781,439.61 36.14% Other Projects with amounts paid to date as of June 30, 2005: Project Paid to Date WWTF Expansion $355,270.60 194 Project $191,000.04 City Hall $34,790.02 Total $581,060.66 C = Construction R = Retainage C&R R C&R R R C&R C&R R C&R R R CADocuments and Settings\tlannes.CITYOFALBERTVIL\Desktop\council\project.doc • • 0 lbertville 2005 Council Update GENERALFUND General Fund Revenue: 2005 2005 Actual % of Budget 6/30/2005 Budget 31010 Current Ad Valorem Taxes 1,461,040 - 0.0% 32100 Business Licenses & Permits 25,000 27,302 109.2% 32110 Liquor Licenses 15,000 19,702 131.3% 32120 3.2 Liquor Licenses 250 394 157.6% 32150 Sign Permits 6,000 1,612 26.9% 32210 Building Permits 500,000 253,074 50.6% 32240 lAnimal Licenses 500 350 70.0% 33401 Local Government Aid - - 0.0% 33405 Police Aid 14,000 0.0% 33406 Fire Aid 40,000 0.0% 33422 Other State Aid Grants - - 0.0% 33620 County Grants & Aids 10,000 5,630 56.3% 34000 lCharges for Services 8,000 4,303 53.8% 34101 Lease Payments - City Property 1,500 3,285 219.0% 34001 Administration Fees 48,400 - 0.0% 34050 Developer Fees 3% 100,000 30 0.0% 34106 PID/Legal Description Requests 1,500 140 9.3% 34107 Title Searches 1,500 440 29.3% 34302 Fire Protection Contract Charges 58,000 15,830 27.3% 34780 Park Rental Fees 2,000 2,250 112.5% 35000 Fines & Forfeits 100 500 500.0% 36210 Interest Earnings 75,000 430 0.6% Reserves Total Revenues $ 2,367,790 $ 335,272 14.2% General Fund Expenditures 2005 2005 Actual % of Budget 6/30/2005 Budget 41100 Council 49,875 12,823 25.7% 41300 Administrator 118,790 45,250 38.1% 41400 City Clerk 179,450 59,983 33.4% 41410 Elections - - 0.0% 41500 Financial Administration 93,850 34,509 36.8% 41550 City Assessor 25,000 29,944 119.8% 41600 City Attorney 30,419 3,925 12.9% 41700 City Engineer 40,000 31,147 77.9% 41800 Economic Development 20,700 1,781 8.6% 41910 Planning & Zoning 34,084 11,918 35.0% 41940 City Hall 137,425 18,571 13.5% 42000 Fire Department 312,645 43,772 14.0% 42110 Police 321,600 139,4 00 43.4% 42400 Building Inspection 217,452 70,946 32.6% 42700 Animal Control 3,420 544 15.9% 43100 Public Works - Streets 372,181 110,980 29.8% 43160 Street Lighting 46,800 17,412 37.2% 43200 Recycling 39,100 16,485 42.2% 45000 Culture & Recreation 27,250 230 0.8% 45100 Parks & Recreation 147,750 30,395 20.6% 49300 1 Capital Reserves 150,000 - 0.0% Total Expenditures $ 2,367,791 $ 680,044 28.7% data$/Public Data / Finance / Budget/Fin - 2nd budget update.xls ALBERTVILLE REDEVELOPMENT DISCUSSION August 10, 2005 A. Introduction to Redevelopment: 1. Easy to avoid. 2. Easy to delay. 3. Easy to put -off until tomorrow. 4. Easier to "take a nap" and allow the urge to pass. B. Critical Components for Successful Redevelopment: 1. "N" - Need. 2. "A" - Authority. 3. "P" - Plan. 0 4. "T" - Trust. 5. "I" - Imagination. 6.66M99 - Money. 7. "E" - Energy. C. Next Steps: 1. Reflection/Naptime — continue or not? 2. Develop list of needs, opportunities and conceptual plan alternatives. 3. Reflection/Naptime — continue or not? 10 Community Partners, Inc. — Dave Maroney — (507) 334-4120