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2004-02-02 CC Packet
FILE COPY (To be signed) A�Ibcr ALBERTVILLE CITY COUNCIL AGENDA February 2, 2004 7:00 PM 1. CALL TO ORDER ROLL CALL ADOPT AGENDA 2. MINUTES a. January 20, 2004, City Council Meeting (p. 3-7) b. January '20, 2004, City Council Workshop Meeting (p. 8) c. January 26,. 2004 City Council/Fire Department Workshop9 d. January. 27, 2004 Albertville — Northeast Wright County Transportation Study Public Hearing held at St.. Albert's Parish Center. (p. 10) 3. 'CITIZEN FORAM — (10 Minute Limit) 4. CONSENT AGENDA • a. Approve payment of claims check number 19281 to 19326 (p. l l y 16) b. Approve application for Non -Intoxicating Malt Liquor License for St. Michael's Church for May 1, 2004, event to be held at the STMA Ice -Arena. c. Approve application for Exempt Permit for Lawful Gambling for St. Michael's Church for May 1, 2004, event to be held at the STMA`Ice Arena. d. 'Approve paying Woodside Communities of Minnesota, Inc. a Trunk Water Main Oversizing Credit in the amount of $6,066.66 as per the recommendation by City Engineer. Pete Carlson. (p.17) e. Approve progress payment #1 and #2 to Dennis Fehn Gravel, Inc. for the2003 Primary School Ball Fields Grading Improvements in the amount of $20,361.45 and $21,77210. (p. 18) £ Approve progress payment #1 to Matt Bullock Contracting Company in the amount of $22,957.70 for the 2003 Albertvillas Park Project. (p.. 19) g. Approve Letter of Credit; reduction for Towne Lakes 3'd Addition (p. 20) h. Approve recording the final plat of Prairie Run setting August I -, 2004 as final date for Bob Huering to -cease fanning and remove animals, farm equipment. (p. 21) i. City of Albertville Board, of Appeal and Equalization Meeting Date set for 6:30 p.m., ` Tuesday May 0, 2004. j. Approve $1,500 and authorize the Mayor and City Administrator to sign'an agreement for a City Hall space needs study with S.E.H. (p. 22) 5. ACTION ON PULLED CONSENT ITEMS 6. ,PUBLIC HEARINGS, a. Towne Lakes Utility Easement Vacation 7. Public Hearing Actions a. Approve Vacation of Towne Lakes Utility Easements. 8. YMCA presentation — Greg Voss 9. DEPARTMENT BUSINESS a. Public Works 1). Wastewater Report (p. 23) b. Planning & Zoning 1). Multi -city Park Dedication Fees Survey Results (FYI, no action at this meeting and Park Dedication Fee discussion will be on the February 17t` agenda.) (p.24) c. Engineering 1). Review Public Works Building Plans — Scheduled for. approval to authorize bid on February 17, 2004. d. Legal 1). Review Administrative Rate Ordinance for Capital Infrastructure (p. 25) 2). Update onKarston Cove Water Bill e. Administration 1). City Hall and Community Facility — Schedule time for Council input on facility amenities.. a 2). Authorize a committee to explore with St. Michael the possibility of a shared full-time Fire Chief and report back to the City Council, prior to June 30, 2004 for consideration • during the 2005 budget process. The committee will be made up of, the City Administrator, City Council Fire Department liaisons, and two Fire Department Officers. 3). Fire Hall Energy Audit Report: Authorization given to install set back thermostats. (see addendum Energy Audit Report) 10. OTHERBUSINESS a. 11. ADJOURNMENT 12. ADDENDUM INFORMATIONS = a. Joint Water Board Minutes (p.26-27) b. P & Z Minutes (p. 28-31) c: S.E.H Public Works Project Minutes (p 32-34) d. Fire Hall Energy Audit (attached) 2 City of Albertville Minutes January 20, 2004 • Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council Members LeRoy Berning, Tom Fay, Dorothy Rich and. Ron Klecker, City Engineer Carlson, City Attorney Mike Couri, City Planner Mike Darrow, and City Administrator Larry Kruse: Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. MINUTES: , MOTION BY Council Member Fay, seconded by Council Member Klecker to approve the minutes of January 5, 2004. Motion carried unanimously. MOTION BY Council Member Berning, seconded by Council Member Fay to approve the minutes of January 14, 2604. Motion carried unanimously.. AGENDA: MOTION BYCouncil Member Fay, seconded by Council Member Klecker to approve the agenda as amended. Motion carried unanimously'. Add: 7. c 3. 5& Street Trail Update 7. c. 4. Otsego Substation Letter • 8. d. Fire Department Workshop 8. e. Committee Meeting Minutes MOTIONHY Council Member Klecker, seconded by Council Member Fay to approve the following consent agenda. Motion carried unanimously. e. Approve payment of claims check number 19215 to,. 19242. f Approve closing out Heuring Meadows Letter of Credit, subject to payment of all fees. g. ; Approve closing out Cedar Creek South 3'd Addition Letter of Credit, subject to payment of all fees. h. Approve closing out CedarCreekNorth 6a' Addition -Letter of Credit, subject to payment of all fees. i. Approve reducing Cedar Creek South 5a' Addition Letter of Credit to $14,825, subject to payment.of all fees. j. A resolution approving a Class B Gambling License for Pull Tab, Tip Card, Paddlewheel and Raffle for the Knights of Columbus #4174 at Smackdown's Sports Bar and Grill. CITIZEN FORUM: ,No comments. PUBLIC HEARINGS: None STREET DEPARTMENT: . Council Member Berning suggested Tim Guimont check to see if it would be cost effective to ,purchase a wood chipper with several cities and share the unit. MOTION BY Council Member Berning, seconded by Council Member Rich to approve the Street Department Report. Motion carried unanimously. PLANNING & ZONING: ALBERTVILLE DENTAL FINAL PLAT Acting City Planner Mike barrow reviewed the Albertville Dental Final Plat Planning Report dated January 13, 2004 and recommended the Council approve the Final Plat based on the findings of fact as follows: Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following Finding ofFact and decision: A. The Planning Report dated November 7, 2003 prepared by NAC is incorporated herein. B. Comments from the City Engineer are. incorporated herein. C. The Final Plat is consistent with the approved Preliminary Plat and in compliance with the design standards of the Albertville Zoning and Subdivision Ordinance.' MOTION BY Council Member Klecker, seconded by Council Member Rich:, that based on the Findings of Fact to approve the Final Plat and Final Stage PUD for Albertville Dental Addition. Motion carried unanimously. Decision: Based on the foregoing considerations and applicable -ordinances, the Final Plat to be known as "Albertville Dental Addition" and Final Stage PUD is approved based on the mosf current plans and information received to date, subject to the following conditions. Final Plat Approval 1. Access approval from Wright County. 2. The full parking allotment shall- be constructed as the phased development occurs. , 3. Demarcation of wetland buffers with permanent markers shall be required and approved by the -City Planner. 4. Any lighting added to the exterior of the building shall be hooded or controlled in some manner so as not to reflect light into adjacent right-of-way or residential property, 5. The applicant shall submit a'comprehensive sign plan for the site that -is to be reviewed and approved by City Staff. 6. Utility an d drainage. easements are subject`to the review and approval of the City Engineer 7. The applicant shall comply with the. City Engineer's recommendations dated October` 27, 2003. 8. All grading, drainage, and utility issues are subject to the review and approval of the City • Engineer. 9. The applicant shall enter into a development agreement with the City and post all required securities and fees upon approval of a final plat. The development contract is subject to review and approval of the City Attorney. 10. Comments of other City Staff. 11. To waive Park Dedication Fees for Outlot A consisting of .44 acres a@ $2,200 per acre and Water and Sewer Trunk Fees on the same amounting to $1,144 for a total of $3,344 with the property deeded to the City. ALBERTVILLE DENTAL DEVELOPMENT AGREEMENT MOTION BY Council Member Klecker, seconded by Council Member Rich to approve the Albertville Dental Addition Development Agreement as on file in the Office of the City Clerk and authorize the Mayor and City Administrator to sign on behalf of the City. Motion carried unanimously. OUTLET MALL FENCE City Planner Mike Darrow reviewed the desire for the Outlet Mall to modify the fence as they thought it was hiding parking opportunities for customers and resulting in less business. The City Council discussed before addressing any changes to the fence, they would like to give them more time to occupy the empty stores. The fence was installed to block headlight glare. No action was taken. ENGINEERING: PRAIRIE RUN FEASIBILITY REPORT City Engineer Pete Carlson presented the Prairie Run Feasibility Report outlining the various costs and assessment rates. The project is, proposed to be constructed by the City and assess back to the property owners -over an approximate five-year period. Some deferments may be considered, however there would be no cost to the City for these deferments. MOTION BY Council Member Fay, seconded by Council Member"Berning to accept the Prairie Run Feasibility Report. Motion carried unanimously. MOTION BY 'Mayor Peterson, seconded by Council . Member Klecker to call for a Prairie Run Public Hearing on the Improvement scheduled for 7:00 pm. Tuesday, February 17d. rMotion carried unanimously. BARTHEL ICE RINK.LAND The council tabled this discussion until City Engineer Pete Carlson could gather historical information on. wetland issues and the most efficient use ofthe land. 50'h STREET TRAIL UPDATE City Engineer Pete Carlson updated the Council that they are having some difficulties with inadequate space for the trail due to county road setbacks, tight slopes and the fence. They will continue to work on resolving issues. 5 WRIGHT HENNEPIN COUNTY SUB -STATION, OTSEGO LETTER The council discussed a letter from the City of Otsego commenting negatively about the proposed location of the sub -station. Otsego's letter suggested other preferred locations and the Council stated they . are open if Otsego has a preferred site on their side, possibly near the new water tower: Further, the council suggested the two cities talk about land uses on the adjoining boundary. NAC reported Otsego is • updating their comprehensive plan now. City Administrator Kruse asked NAC if we 'could be advised of any public meetings so we could keep abreast of their plans. LEGAL Discussed the house located at 10740 571h Street, which has remained unsided since the tornado a year and a half ago. The City Attorney and Staff were directed to continue to work getting the owner to finish the project. ADMINISTRATION PUBLIC HEARING ON CAPITAL IMPROVEMENT PLAN: Held a lengthy discussion of the timing of a proposed new City Hall/Community Facility and other major capital expenditures. Made several suggested changes in the CIP worksheet, combining the City Hall/Community Facility into one project and decided to wait until SEH completes a space analysis* and put some costs together before hosting a public hearing. Discussed the timing of the CSAH Ramps and - the possibility to seek Federal --Funding or participation from Otsego, as they will be driving the traffic. The thoughts are to delay the proposed February 17'h public hearing one month. FINANCE DIRECTOR'S POSITION Review a job description"for a finance position. Also discussed a 3% Administration Fee which would be charged based on the cost of new infrastructure which the City develops (constructs) or is installed by Developers and later turned over to the City. • The consensus of the council was for City Attorney Mike Couri to develop a draft ordinance for Council consideration at the next meeting. CITY ADMINSITRATOR'S WRITTEN REPORT Reviewed the City. Administrator's written report discussing:, Karston Cove's delinquent water bill, Fund 400 series negative fund balances, 2003 annual audit, full and part time raises, health insurance ' study, Finance, Director's position, and a shared Fire Chief with St. Michael. City Administrator Kruse will be out of the office the week of February-8th to 12''. OTHER BUSINESS PORTABLE SIGN: Discussed the proliferation of portable signs'along CSAH 19 and elsewhere. NAC . will work with staff to complete an inventory and come back with a 'recommendation on options to control signage. PARK DEDICATION FEES: Discussed if Park Dedication fees, which are currently at $2,000 per residential unit, should be raised.. NAC has recently, completed a survey of about 30 cities and will share the result at the next meeting and possible action scheduled for February 17a`. FIRE DEPARTMENT WORKSHOP WAS MONDAY, January 26, 2004: Agenda included: 1) Review` of Standard Operating Guidelines, 2). Review of the Management Report, 3) • Discussion on a joint Fire Chiefs position with St. Michael, 4) Discussion of`getting an ISO study or review: City of Albertville Minutes January 20, 2004 Albertville City Hall 6:00 PM PRESENT: Mayor Don Peterson, Council Members LeRoy Berning,*Torn Fay, Dorothy Rich and Ron Klecker, City Engineer Carlson, City Attorney Mike Couri, City Planner Mike Darrow, and City Administrator Larry Kruse: Mayor Peterson reconvened the City Council meeting from January 14t' at 6:00 p.m. PUBLIC WORKS FACILITY Architect Duane Day from SEH was present to review the plans and specification for the proposed public works facility. Items discussed were: to include a block wall instead of a curtain in the wash bay, install a 12" drain in the floor, remove the vending machine and expand the janitor storage area, change the roof slope from going two ways to one way. SEH to review the number of electrical circuits as the maintenance and employee room may be excessive, and include enough remote door openers with. four buttons in the bid. A discussion was held of the site location and .SEH will come back with a revised layout based on the discussion to mirror one of the proposed plans and to preserve space for one more sewer treatment reed. bed. .-.ADJOURNMENT MOTION BY Council Member Rich, seconded by Council Member Klecker to adjourn at 6:59 p.m. to the regular council meeting at 7:00 p.m. Motion carried. unanimously. Don Peterson, Mayor Larry Kruse,CityAdministrator City of Albertville Minutes January 26, 2004 • Albertville City Hall 6:00 PM PRESENT: Mayor Don Peterson, Council Members LeRoy Berning, Tom Fay, Dorothy Rich and Ron Klecker and City Administrator Larry Kruse. Firemen: Kevin Roden, Chad Cichos Albert Barthel and Bill Valerius. Mayor Peterson called the workshop of the City Council to order at-6:00 p.m. FIRE DEPARTMENT WORKSHOP STANDARD OPERATING GUIDELINE (SOG) REVIEW The Council and Fire Department officers -reviewed the updated draft of. the SOG's noting the following comments and changes: 1. Pursue Sexual Harassment Training for all City Employees, Council and Committees. 2. Fire Department Training Officer to look into and promote some type of management training for Fire Department Officers dealing with people skills and stress management. 3. City Administrator Kruse to check on staff progress towards being certified for fire inspections. 4. City Administrator Kruse to check on the cost for Futrell Fire to conduct additional commercial business inspections. 5. City Attorney Mike Couri to report back on the status of the cities ordinances and authority to enforce fire codes. 6. Include testing ground ladders every five years in' the SOG's. 7. Fire Department is to present the Council with their recommendation for Fire Chief -in December of each year along with a brief resume of current training and qualifications. In the event that two were nominated, to present the same for that individual. 8. To include background checks for new Fire Department members in SOG's 9. To review Mutual Aid Agreements to insure adequacy of the formula allocating costs to service areas. 10. To have the City Attorney review the .5 alcohol tolerance proposed in the SOG's"versus' a zero tolerance policy. 11. To have the ,Fire Department seep information on a good used pumper truck. 12. City Administrator Kruse to seek a cost estimate for an ISO survey to identify areas for improvement in the ISO rating and associated cost savings to property based on an improved rating. 13. Meet with City Council, City Administrator, Fire Department Officers, and Fire Department representatives, to compile and educate decision makers on the need. for a shared full time Fire Chief with St. Michael If indications are positive, discuss in the fall of 2004 budget. ADJOURNMENT MOTION BY Council Member Rich, seconded by Council Member Klecker to adjourn at 9:39 p.m. Motion.carried unanimously. Don Peterson, Mayor, Larry Kruse, City Administrator 9 City of Albertville Minutes January 27, 1004 NE Wright County Transportation Study Public Meeting St. Albert's Parish Center 6:00 PM PRESENT: Mayor Don Peterson, Council Members LeRoy Berning, Tom Fay, Dorothy Rich, Ron Klecker, and City Administrator Larry Kruse. An open house was held from 6:00 p.m. to 7:00 p.m. with representatives from the engineering firm of . S.E.H. displaying large-scale maps of the proposed NE Wright County TransportationPlan. Following - = the open house Mayor Peterson called the Public Hearing to order at 7:00 p.m whereby the City Engineer Pete Carlson made apresentation along with his colleagues from S.E.H. An estimated 75 :people responded to the City's direct mailing invitation to the meeting and public notices in the paper. S.E.H. consulting engineer Jamie Sloboden made anextensive presentation and then Sloboden and Carlson fielded questions from the audience. Numerous comments for and against certain aspects of the'- project were received with the�largest.concern being the potential loss of 1=94 ramps on CSAH 37-at some time in the future.. The Public Hearing ended with the residents invited to request a copy of the NE Wright County Transportation Study in PDF electronic format, or to view the study at the Albertville City Hall. City Administrator Larry Kruse closed -the meeting stating a lot of good comments were received and now the Council must think about those comments and decide on a plan of action. Kruse stated the City would . do its best to keep citizens informed about information as it becomes available and invited residents to contact your council members with further comments and concerns or call him at City Hall. The Public Hearing adjourned at 9:30 p.m. Don Peterson, Mayor Larry Kruse, -City Administrator .s .. _ 10 CITY OF ALBERTVILLE 01/29/04 8 09 AM Page 1 *Check Detail Register© January 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 019281 2/2/2004 AFLAC G 101-21710 Other Deducations $65.36 285743 AFLAC Insurance Prem-Hedquist G 101-21710Other Deducations $16.16 285743 -AFLAC Insurance Prem-Kruse Total AFLAC $81.52 Paid Chk# 019282 2/2/2004 ALLINA MEDICAL CLINIC E 101-42000-305 Medical -Physicals $84.75 '01072004 Rich, Robert E 101-42000-305 Medical- Physicals . $432.75 01072004 Asleson, Damck Total ALLINA MEDICAL CLINIC $517.50 Paid Chk# 019283 2/2/2004 BANYON DATA SYSTEMS E 101-41300-433 Dues and Subscriptions $1,056.06 00011008 Computer, Support Dues E 10141400-433 Dues and Subscriptions $1,056.06 00011008 Computer Support Dues E 10141400-570 Office Equip and Furnishings $527.18 00011051 LIB Bar Code Module Total BANYON DATA SYSTEMS $2,634.30 Paid Chk# 019284 2/2/2004 BARBAROSSA & SONS, INC E 454-49450-310 Other Professional Services $13,420.83. 2004 Pay No 200.1 Savitski Lift Station Total BARBAROSSA & SONS, INC $13,420.93 Paid Chk# 019285 2/2/2004 CARQUEST E 101-45100-404 Repair/Maint - Machinery/Equip ($43.63) C29418. CREDIT MEMO • E IOT 43100-404 Repair/Maint-.Machinery/Equip ($4.26) C29463 CREDIT MEMO E 101-45100404 Repair/Maint- Machinery/Equip ($57.87) C49342 CREDIT MEMO E 10143100404 Repair/Maint - Machinery/Equip $26.34. D245019 maintenance E 101.43100-404 Repair/Maint - Machinery/Equip $10.62 D246440 maintenance E 10143100-404 Repair/Maint - Machinery/Equip $21.94 D246762 maintenance E 601-49450-210 Operating Supplies (GENERAL) $32.79 D247147 supplies E 10143100-404 Repair/Maint - MachinerytEquip $20.87 D247182 maintenance E 101-45100-404 Repair/Maint- Machinery/Equip $57.87 D247591 maintenance E 602-49400-210 Operating Supplies (GENERAL) $18.91 D247638 supplies E 10146100-404 Repair/Maint - Machinery/Equip $43.63 • D247799 maintenance E 101-43100404 Repair/Maint - Machinery/Equip $21.28 D247940 Maintenance E 10143100-404 Repair/Maint- Machinery/Equip . $16.66 D248587 Maintenance E 602-49400-210 Operating Supplies (GENERAL) $7.83 D248622 supplies ✓' E 10145100404 Repair/Maint - Machinery/Equip $61.77 D248986 Maintenance - E 101-43100-404 Repair/Maint -Machinery/Equip $19.31 D249000 maintenance E 101-45100-404 Repair/Maint - Madhinery/Equip $12.50 D249021 Maintenance E 10143100-404 Repair/Maint - Machinery/Equip $14.70 D249054 maintenance E 101-43100-215 Shop Supplies" $5.00 jan 04' Finance charge Total. CARQUEST $285.26 Paid Chk# 019286 2/2/2004 - CHOUINARD OFFICE PRODUCTS E 101-42400-200. Office Supplies (GENERAL) $8.19 53657 Red replacement Ink pad Total CHOUINARD OFFICE PRODUCTS. $8.19 Paid Chk# 019287 ` 202004 CRYSTEEL TRUCK EQUIPMENT E 101, 43100-404 ' Repair/Maint - Machinery/Equip $104.98 FP112227 Repair -89 Chevy Total .CRYSTEEL TRUCK EQUIPMENT $104.98 , Paid Chk# 01,9288 2/2/2004 DAVIDSON,`CHARLES E10143100-404 Repair/Maint-Machinery/Equip $70.00 580113 MAINTENANCE Total DAVIDSON, CHARLES $70.00 Paid Chk# 019289 2/2/2004 DELTA DENTAL E 101-43'100-130 Employer Paid Ins (GENERAL) $28.88' 3515136 Dental Ins - PW/PW-M.Jenkins E 10142400-130 Employer Paid. Ins (GEh1ERAL) $57.75 3515136 . Dental Ins = Bldg inspec CITY OF ALBERTVILLE 01/29/04 8:09 AM Page 2 - *Check Detail Register@. - • January 2004 Check Amt Invoice Comment " E 101-41400-131 Employer Paid Health $57.75 3515136 Dental Ins - B.Miller E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 3515136 Dental Ins - Bldg Tech E 101-45100-130 Employer Paid Ins (GENERAL) $57.75 3515136 Dental Ins - Parks/Parks-T.Gui E 101-43100-130 Employer.Paid Ins (GENERAL) $57.75 3515136 Dental ins - PW/PW-K.Lindsay E 101-41300-131 Employer Paid Health $19.65 3515136 Dental Ins - Admin-L.Kruse E 10141400A31Employer Paid Health $57.75 3515136 Dental Ins .-T.Hedquist E 101745100-136 Employer Paid Ins (GENERAL) $28.87 3515136 Dental Ins - Parks/Parks-M.Jen E 101-41400-131 Employer Paid Health $57.75 3515136 Dental Ins - L.Goeb E'602-49400-130 Employer Paid Ins (GENERAL) $57.75 3515136 Dental Ins - Water-S.Vold E 60149450-130 Employer Paid Ins (GENERAL) $57.75 3515136 Dental Ins - WWTF-J.MiddendorF Total DELTA DENTAL $597.15 Paid Chk# 019290 2/2/2004 EMERGENCY APPARATUS MNTC E101-42000-404 Repair/Maint-Machinery/Equip $1,477.64 16564 Maintenance Total EMERGENCY APPARATUS MNTC $1,477.64 Paid Chk# 019291 2/2/2004 EPA - AUDIO VISUAL, INC. E 101-41300-560 Furniture and Fixtures $82.45 151809 Wall Screen/mat white -Total EPA - AUDIO VISUAL, INC. $82.45 Paid Chk# 019292 2/2/2004 FEW GRAVEL & EXCAVATING R 201-34705 Park Dedication Fees - $21,772.10 2004 Pay No. 2003 Primary School Ballfields R 201-34705 Park Dedication Fees $20,361.45 2004 Pay 2003 Primary School Ballfields Total' FEHN GRAVEL & EXCAVATING $42,133.55 Paid Chk# 019293 2/2/2004 FIRE INSTRUCTOR ASSOCIATION E 101-42000-107 Fire Training $383.40 49330 4-student manual/applications Total FIRE INSTRUCTOR ASSOCIATION $383.40 Paid Chk# 019294 2/2/2004 FRONTLINE PLUS FIRE & RESCUE E 101-42000-584. C/O - Tumout Gear $1,405.75 8919 full suit - A.Barthel • E 10142000-584 C/O - Turnout Gear $593.70 8919 bunker pants - J.Davis Total FRONTLINE PLUS FIRE &RESCUE $1,999.45 Paid Chk# 019295 2/2/2004 GRAINGER - E 101=45100-405 Repair/Maint Buildings $153.80 495-609718-4 floodlight -repair Total GRAINGER $153.80 Paid Chk#- 01,9296 2/2/2004 HAUS; MARIA %E`I01-42400-331 Travel Expenses $25.60 01142004- Permit Tech Seminar -travel exp Total HAUS, MARIA $25.60 Paid Chk# 'D19297 2/212004 HENRY & ASSOCIATES E 602-49400-250 Meters for Resale $117.16 8079 meters supplies E 602-49400-407 R/M - Water Mains _$204.66 8079 maintenance Total HENRY & ASSOCIATES $321.82 Paid Chk#"019298' 2/2/2004 KERN, pEWENTER, & VIERE, LTD E 101-41400-301 Auditing and Accfg Services $1,853.00 39552 Auditing' Services Total -KERN, DEWENTER, &VIERE, LTD $1,853.00 Paid Chk# 019299 2/2/2004 LEAGUE OF MINNESOTA CITIES E 101-41106-208 Training and Instruction $175.00 1-000015654 2004 Experienced Officials tin. E;101-41100-208 Training and instruction $175.00 1-000015654 2004 Experienced Officials tm Total LEAGUE OF MINNESOTA CITIES $350.00 Paid Chk# 019300 2/2/2004 MATRIX GROUP, THE E 1014-1400-570 Office Equip and Fumishings $1,143.94 11390 Office Software E 101-41410-300 Professional Srvs (GENERAL) $720.00 '11301 Annual Website hosting CITY OF ALBERTVILLE 01/29/04 8:09 AM Page 3 ` *Check Detail Register© • January2004 , Check Amt Invoice Comment E 101-41410-300 Professional Srvs (GENERAL) $240.00 11404 Computer website services` E 101-41410-300 Professional Srvs (GENERAL) $150.00 11405 Computer website services' Total MATRIX GROUP, THE $2,253.94 Paid Chk# 019301 2/2/2004 MATT BULLOCK CONTRACTING, INC. R201-34705 Park Dedication Fees $22,957.70 2004 Pay No. 2003 Albert Villas Park Total MATT BULLOCK CONTRACTING; INC. : , $22,957.70 Paid Chk# 019302 2/2/2004 MEDICA E-101-41400-131 Employer Paid Hedtih $63.00 104001 Past Due' E 10142400-130 Employer Paid ins (GENERAL) $1,026.12 104032115311 Medical ins-M.Haus E 101.41400-131 Employer Paid Health $1,090.24 104032115311 Medical ins-B.Miller E 10145100-130 Employer Paid Ins (GENERAL) $1,301.88 104032115311 Medical Ins - T,Guimont E 101-41400-131 Employer Paid Health _ $1,301.88 104032115311 Medical.Ins-T.Hedquist E 101-42400-130 Employer Paid ins.(GENERAL) $1,394.87 104032115311 -Medical,Ins-J.Suthedand E 101-41400-131 Employer Paid Health $625.29 104032115311 - Medical ins-L.Goeb ' E 101-45100-130 Employer Paid iris (GENERAL) $538.71 104032115311 Medical Ins - M.Jenkins ` E 101-43100-430 Employer Paid Ins (GENERAL) - $538.71 104032115311 Medical ins - M.Jenkins " E 602-49400-130 Employer Paid Ins (GENERAL). $1,250.58 104032115311 Medical Ms=S.Vold E,60149450A30`EmployerPaidins(GENERAL) $'1,077.47.,104032115311Medical Ins-J.Middendorf E 101-43100-130 ` Employeii Paid ins (GENERAL) $961.98 104032115311 .: Medical Ins - K.Lindsay Total MEDICA $11,170.68 _ Paid Chk# 010303 2/2/2004 MIDWEST ANALYTICAL SERVICES E 60149450-218 ,Testing Expenses $116.00 318525 Testing Expense (CB06-5) E 601-49450-218 Testing Expenses $116.00 318526 Testing Expense (CROD-5) E 601-494550-218'Testing Expenses $210.00 318598 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $116.00 318658 Testing Expense (CBOD-5) • Total MIDWEST ANALYTICAL SERVICES $558.00 ' Paid Chk# 019304 . 2/2/2004 MINNESOTA COPY SYSTEMS E 101-41400-413 Ofte Equipment Rental $36.47 123587 Copier Maintenance Agreement Total MINNESOTA COPY SYSTEMS $36.47 Paid Chk# 019305 2/2/2004 MINNESOTA MUNICIPAL UTILITIES E 601-49450-433 Dues and Subscriptions $113.85 22960 ` 2004 Membership Dues E 602-49.400-433 - Dues and Subscriptions $113.85 =86 ` 2004 Membership Dues E 101-43100-433 Dues and Subscriptions $13.13 23286 2004 Drug & Alcohol Testing . E 101-45100-433 Dues and Subscriptions $13.12 23286 2004 Drug & Alcohol Testing E 602-49400-433 Dues and Subscriptions $13.13- 23286 2004 Drug & Alcohol Testing E 601-49450-433 Dues and Subscriptions : $13.12 23286 -2004-Drag & Alcohol Testing . Total MINNESOTA MUNICIPAL UTILITIES $280.20 Paid Chk# 019306 V2/2004 MN MOTOR VEMICLE E 101-431'00-433 Dues and Subscriptions $14.50 2004-2006 90 HMDE - Plate #192873 E 101-43100-433 Dues and Subscriptions $14.50 20042806 01 CHEV -Plate #901671 E 101-42400-433,. Dues and Subscriptions ; . $14.50 2004-2006 02 STER - Plate #911804 E 101-43100433 Dues and Subscriptions - $14.50 2004-2006 75•INTL•- Plate #905385 E 101-43100-433 Dues and Subscriptions $14.50 2004-2006. 79 FORD - Plate #138173 E 101=45100-433 Dues and Subscriptions $14.50 2004-2006 89 CHEV - Plate #145888 E 601-49460-433 Dues and Subscriptions $14.50 2004-2006 01 FELL -Plate #198934 E 101-43100-433 Dues and Subscriptions $14.50 2004=2006 98 CHEV - Plate #176420 E 602-49400-433 Dues and Subscriptions $14.50 2004-2006 03 CHEV*- Plate #911823 E 101-43100433- Dues and Subscriptions $14.50 2004-2006 87 FORD - Plate #139652 ' E' 101-43100-433 Dues and Subscriptions $14.50 2004-2006 00 GMC - Plate #172163 Total MN MOTOR VEHICLE $159.50 Paid Chk# 019307 2/2/2004 MONTICELLO ANIMAL CONTROL E 104.42700-309 Animal .Contr9l Contract $20.00 431 Animal Control -Stray Animal 13 CITY OF ALBERTVILLE 01/29104 8 09 AM Page 4 *Check Detail Register0 January 2004 _ Check Amt Invoice Comment Total MONTICELLO ANIMAL CONTROL < $20.00 Paid Chk# 019308 .2/2/2004 MOON MOTORS E 101-45100-588 C/O - Park Mach/Equip _ $644.43 01152004 chainsaw upgrade Total MOON MOTORS $644.43 ` Paid Chk# 019309 2/2/2004 NORTHERN -TOOL& EQUIPMENT E 101-43100-215 Shop Supplies $159.74 09405691 Parts washer - 40 gal ` E 101-45100-404 Repair/Maint - Machinery/Equip $209.73 09405691 Parks maintenance E 101-43100-215, Shop Supplies $117.10 09405691 PW supplies Total NORTHERN TOOL & EQUIPMENT $486.57 Paid Chk# 019310 2/2/2004 PINNACLE PRINTING, INC. E 602-49400-203 Printed Forms $548.48 2687 Printing - Utility Bills Total PINNACLE PRINTING, INC. $548.48 Paid Chk# 019311 2/2/2004 PITNEY BOWES E 101-41400-413 Office Equipment Rental _ $102.00 0787150-JA04Postage Machine Rental Total PITNEY-BOWES $102.00 ' Paid Chk# 019312 2/2/2004 POSTMASTER E 601-49450-322 Postage $71.00.2004 Rental Permit #2 -Annual Fee 'E 602-49400-322 Postage $71.00 2004 Rental Permit#2 - Annual Fee E 101-42000-433 Dues and Subscriptions $28.00 2004 Rental PO Box 56 - Rental E 101-41400-413 Office Equipment Rental $66.00 2004 Rental PO Box 9 - Rentat , Total POSTMASTER $236.00 Paid Chk# 019313 2/2/2004 PURCHASE POWER E 101-41400-413 Office Equipment Rental $417.37 01072004 Postage Machine Rental Total PURCHASE POWER $417.37 Paid Chk# 019314 2/2/2004 SAFETY TRAIN • E 101-45100-433 Dues and Subscriptions $187.50 2004 Safety Training Dues E 601-49450-433' Dues and Subscriptions $187.50 2004 Safety Training Dues E 101-43100-433 Dues and Subscriptions $187.50 2004 Safety Training Dues E .602-49400-433 Dues and Subscriptions $187.50 2004 Safety Training Dues Total SAFETY TRAIN $750.00 Paid Chk# 019315 2/2/2004 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings • $55.65 359374 - Security- Fire Hall Total SENTRY SYSTEMS, INC. $55.65 Paid Chk# 019316 2/2/2004 ST. ALBERT'S PARISH CENTER E 101-41100-300 Professional Srvs (GENERAL) $75.00 01-27-2004 Rental - Building Total ST. ALBERTS PARISH CENTER $75.00 'Paid Chk# 019317 2/2/2004 SUTHERLAND, JON E 101-42400-331 Travel Expenses $78.87 01-6-7-8-2004 Conference- Travel expense Total SUTHERLAND, JON " $78,87 - Paid Chk# 019318 2/2/2004 TOSHIBA AMERICA INFO SYS. INC E 101.41400-413 Office Equipment Rental $521.32 380867:98 Copier Maintenance Agreement Total TOSHIBA AMERICA INFO SYS INC- $521.32 Paid Chk# 019319 2/2/2004 U.S.'BANK CORPORATE TRUST SERV E 355-47000-601 Debt Sry Bond Principal $95,000.00 2004 -1099A 1999A Series Principal E 324-47000-601 Debt Sry Bond Principal $20,000.00 :2004-1993A 1993A GO Bond Principal E 324-47000-611 Bond Interest $1,675.00 2004-1993A..1993A GO Bond Interest E 353-47000-611 Bond Interest $3,585.00 2004-1996A 1996A GO Bond. Interest . 14 CITY OF ALBERTVILLE 01/29/04 8:09 AM Page 5 *Check Detail ,Register© January 2004 Check Amt Invoice Comment E 353-47000-601 Debt Sry Bond Principal $30,000.00 2004-1996A 1996A GO Bond Principal E 355-47000-611 Bond Interest $15,257.50 2004-1999A 1999A Series Interest E 356-47000-611 Bond Interest $46,570.62 2004-2000A 2000A Series Interest E 356-47000-601 Debt Sry Bond Principal $365,000.00 2004-2000A 2000A Series Principal E 354-47000-601 Debt Sry Bond Principal $35,000.00 2004-PIN Bond PW Lease Bond Principal E 354-47000-611 Bond Interest $21,550.00 2004-PW Bond PW Lease Bond Interest Total U.S. BANK CORPORATE TRUST,SERV $633,638.12 Paid Chk# 019320 2/2/2004 UNIVERSITY OF MINNESOTA E 101-42400-208 Training and Instruction ' $195.00 117043--87712 2004 Bldg Conference Total UNIVERSITY OF MINNESOTA $195.00 - Paid Chk# 019321 2/2/2004 UNLIMITED ELECTRIC E 101-42000-405-Repair/Maint - Buildings $641.64 6186 Repair/Maintenance Bldg ' Total UNLIMITED ELECTRIC $541.64 Paid Chk# 019322 - 2/2/2004 VERIZON E 101-42000-321 Telephone $14.21 3622297197 Phone - Fire Dept cellular _ Total VERIZON $14.21 Paid Chk# .019323 . 102004 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees _ $22,204.00 Patrol-04-01 Police Protection Serv, Total WRIGHT CTY SHERIFFS PATROL $22,204.00 Paid Chk# 019324 212/2004 WRIGHT-HENNEPIN COOPERATIVE ` E 601-49450-381 Electric Utilities $67.15 01202004 Electric Towne Lakes-LiftStat E 101-43160-381 Electric Utilities, $5316 01202004 Street Vighting - 58-59-60 St. E `101-45100-381 Electric Utilities'" $121.76 01202004 Electric -Towne Lakes Park Total WRIGHT-HENNEPIN COOPERATIVE $242.07 Paid Chk# 019325 2/2/2004 XCEL ENERGTf E 101-43160-381 Electric Utilities $27.17 008773653401 Electric-CR 19 & 37 Traffic E 101-42000-381 Electric Utilities $328.20 ,063710773600 Electric -Fire Dept E 101-45100-381 Electric Utilities $61.07 107722698800 Electric-58th -Skating/Rink E 601-49450-381 Electric Utilities $59.49 146542188201 Electric-52nd St -Lift Station '. E 601-49450-381 Electric Utilities $179.03 176532988901 Electric-60th St -Lift Station E 101-43160-381 Electric Utilities $28.17 184313508101 Electric-CR37/194 Traffic Total XCEL ENERGY $683.13 Paid Chk#'- 019326 2/2/2004 YMCA OF METROPOLITAN MPLS E 101-41100-399 Miscellaneous $4,000.00 2003 Study 2003 YMCA Viability Study Total YMCA OF METROPOLITAN MPLS $4;000.00 10100 Premier Bank $769,375.89 15 CITY OF, ALBERTVILLE 01/29/04 8:09 AM Page 6 .. *Check Detail'Register© • January 2004 Check Amt Invoice Comment Fund Summary - 10100 Premier Bank 101 GENERAL FUND $52,188.64 201 PARK DEDICATION $65,091.25 3241993A GO REF/IMP $21,675.00 353 T996A GO TIF BOND $33,585.00 . 3541999 LEASE/REVENUE $56,550.00 3551999A GO IMPROVEMENT $1"10,257.50 356 2000 G.O. SEWER REVENUE $411570.62 454 SW LIFT STATION $13,420.93 601 SEWER FUND $2,431.60 602 WATER FUND ' $2,605.35 $769,375.89 MEMORANDUM • .1200 25th Avenue South, P.O. Sox 1717, St. Cloud, MN 56302-1717 320.229.4300 800.572.0617 320.229.4301 FAX TO: Larry Kruse City of Albertville FROM: Jim Schulz, PE DATE: December 23,2003' RE: 2003 Karston Cove 3rd Addition Albertville, Minnesota SEH No. A-ALBEV 0404 14 Enclosed find a letter from Woodside Communities of Minnesota, Inc. requesting a Trunk Water Main. Oversizing Credit in the amount of $6,066.66.. We have reviewed the calculation summaryanfi, based on bide received from Kuechle Underground, Inc., found the amount to.be correct and reasonable. It has been City policy to allow a credit to a developer for installing utilities sized to serve a larger area than the proposed development. The developer has requested the credit be applied to reduce the water area charges for the site. If you have any questions, please contact me at'320.229.4343. tJw Enclosure c: Mike Couri,'City Attorney Donald Jensen, Woodside Communities Pete Carlson, SEH Jason McCarty, Westwood Engineering uha\albevWO4W\ w\mycism-l:t2303.&c 17 SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: James A. Schulz, PE Project Engineer DATE: January 27, 2oo4 RE: 2003 Primary School Ball Fields Grading Plan Improvements Albertville, Minnesota SEH No. A-ALBEV 0403 14 Application,for`Payment Nos. 1 and 2 for'this project were sent on January-27, 2004 under separate cover. Note we did not process these applications for payment until we� received the Performance and Payment Bonds. We are sending the Performance and Payment bonds under a separate cover. 4 We reviewed these applications and they appear to be in order. We recommend payment in the amount of $20,361.45 for s Application for Payment No. 1 and $21,772.10 for Application for Payment No. 2. When payment is made, sign all copies and distribute as follows: Dennis Fehn Gravel, Inc. SEH City of Albertville If you have any questions, please feel free to call us. dJg Enclosures uAa\a1bev\040300\specs\ap1-o Am - 18 SEH - . MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Peter J. Carlson, .PE . Albertville City Engineer DATE: January 29, 2004 RE: Towne Lakes 3rd Addition Letter of Credit Reduction -Albertville, Minnesota SEH No. A-ALBEV 0310 14 & 7 I reviewed the work completed to date.- The work has been completed in accordance with City Standards, and I recommend the letter of credit be reduced to less than $579,000. djg c: Mike Coun, City Attorney Dave Hempel, CPDC Fran Hagen, Westwood Professional Services Jim Schulz, SEH _- Russ Biy, SEH uAa\albev\031000\c9a�m-city Iona of credit-012904.doc 20 MEMORANDUM 1 J Sf.,Cloud, MN 56302-1717 320.229.4300 ' 800.572.0617 320.229,4301 FAX • TO: Larry Kruse Albertville City Administrator FROM: Peter J. Carlson, PE Albertville City Engineer DATE: ' ; January 27, 2004 RE 2004 Prairie Run Addition SEH No. A-ALBEV0409.00 14 On Tuesday, January 27, 20041 met with the following people to discuss_ the above referenced project and potential assessments: Bob Heuring, Land Owner Tom Fink Land (honer Dean Johnson, Developer Kevin Conway, Land Owner Representative ` We discussed the project and the costs. Everyone was comfortable with what was being proposed in the'January 13, 2004 Feasibility Report and with the conditions of the preliminary plat review. There was one issue that requires review by the city •council That issue is related to when the farming operations will cease. The council has indicated the farming operations must _ cease when the property is final platted. Bob Heuring has agreed that the farming operations will cease but has said it will take some time for him to move his equipment, farm animals, etc. Bob is requesting the city council consider August 1, 2004 as the date for when farm operations will ease. Please add this item to the.February 2, 2004 agenda for discussion by the city council. c: Mike Couri, City Attorney Alan Brixius, City Attorney Kevin Conway t:\scmW\pubfic\prairic m.&c • ry 21 Jan: AdOW RE: City of Albertville City Hall Study SEH No. P-ALBEV0408.01 • Larry Kruse City Administrator City of Albertville 5975 Main Street NE, POB 009 Albertville, MN 55301-0009 Dear Mr. Kruse: Short Elliott Hendrickson Inc. ® (SEH) is pleased to submit this proposal for a Space/Needs Study for the above -referenced project. SEH is a full -service, multidiscipline engineering and architecture firm. We have been fortunate to work with Albertville for the last ten years. The Space/Needs Study will provide the City with the estimated building sizes required by the different functions, as well as an idea of the construction costs. Itwill be'broken down by spaces such as reception area, offices, council chambers, conference' rooms, public meeting rooms, kitchen; storage space,.etc._ Included will be typical plans of each of these functions. Once a building size has been determined, we will also be able to provide input regarding the site, such as size -of parking lot. We will also'include a relationship plan, which could be used to develop a schematic concept. . To achieve the above deliverables; we will plan to interview the users of the.building and site. This will include the Mayor and council members who want to take part, the City Administrator, support staff, and other people who will use the building. It might even be a good idea to solicit input from the public. We will do the above tasks on an hourly basis, not to exceed $1,500.Our schedule of rates is attached. • Again, thank you for this opportunity. Sincerely, Accepted by Pete Carlson, Principal 'Don Peterson, Mayor Duane Day, Project Manager Larry Kruse, City Administrator ,- mdh u:a\a1bev\�040800 roposal.doc>' 22 PARK DEDICATION FEE MATRIX as of September 2003 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF rAINNESOTA • ORDINANCE NO. B. AN ORDINANCE ESTABLISHING AN AMENDMENT TO THE ALBERTVILLE SUBDIVISION ORDINANCE TO ADD AN ADMINISTRATIVE FEE THE CITY COUNCIL OF THE:CITY OF ALBERTVILLE ORDAINS: Section 1. Section A-900*7 (Fees, Charges and Expenses) is hereby amended by adding the following language identified with underlined text deleting language shown with a line through the text then renumbering the subsequent sections: (c) Administrative Fee. Prior to the release of a final plat, the applicant shall "pay an administrative fee equal to 3% of the cost of all municipal improvements installed in or on the plat as required by this Subdivision Ordinance. Municipal improvements shall include streets, curb, gutter, sidewalk, sanitary sewer, storm sewer, water main, storm water ponding and:other such items which will'be dedicated to the City after their installation.. This administrative fee' shall be in addition to out-of-pocket costs incurred by the City such as engineering, planning and attorney fees. The City may from time to time by resolution change the amount of the administrative fee set out herein. (e)(d) These fees shall be in addition to Sewer Access Charges, Water Access Charges, Sewer and Water Trunk Charges, Building Permit Fees, Inspection Fees, Subdivision Fees, Charges, and Expenses, and other such fees, charges, and expenses . currently' required by Ordinance or which may be established by Ordinance in the future. Section 2., Effective Date. This amendment shall be in full force and effect immediately following its passage and publication. Passed by the Albertville City Council this day of , 20CW: Donald Peterson, Mayor. ATTEST: Bridget Miller, City Clerk. MINUTES JOINT WATER BOARD REGULAR MEETING of December 22, 2003 6:00 PM Joint Powers Water Treatment Plant Board. Room 6:00 PM Call to Order by Chaiperson Paullin. Board Members Present: , Joyce Paullin, Wayne Kessler, Don Peterson, Gerhardt Kettke, Tom Hagerty, Tom Fay Board Members Absent: None Staff Present: Chris Catlin; HR Green; Kelly Browning, USFilter Staff Absent: Linda Braunwarth MOTION BY HAGERTY, SECOND BY KOTTKE, TO ADOPT THE AGENDA AS PRESENTED. MOTION CARRIED UNANIMOUSLY. There was no one present under Citizen Forum. MOTION BY HAGERTY, SECOND BY PETERSON TO APPROVE THE MINUTES OF THE NOVEMBER 24TH REGULAR MEETING. MOTION CARRIED UNANIMOUSLY. MOTION BY KESSLER, SECOND BY FAY, TO -APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIEIE UNANIMOUSLY. Under Unfinished Business, discussion continued regarding the request by Shirley and Jerome Barthel to review- record/documents related to pre -paid connection fees from 1978. The Barthels, in a letter dated September 19`t, had requested the Board's assistance in looking at historical records for some evidence that they had paid the $100 water connection fee that was offered in 1978. The Joint Powers Board, at their last meeting, had directed Kessler to speak with Shirley Barthel to see if she could look into the possibility of fording some old bank records. Tom Hagerty, Kelly Browning, and Carol Bealle had already researched the files at City Hall and the Joint Powers offices and found no evidence that the fee had ever been paid. Wayne stated that he did speak with Shirley and found out that their old savings and loan had gone out of business many years ago. Hagerty asked Browning if this is the first case like this that has come up, and Browning stated that it is. The concerns echoed from most ofthe Board members were that of setting a precedence and the fact that there would be no to'condition . a waiver in this case. All agreed that they felt that they did not doubt the Barthels belief that they paid the fee, but nobody was comfortable with the fact that there was no documentation whatsoever on either side to support the claim. Wayne suggested' calling Meyer-Rohlin, the Joint Powers Board's engineer from that time period, to see if they -had any related records or notes from, 1978. Browning stated that she would check. It was then the consensus of the Board that they, regretfully, could take no action on this matter at this time and wanted to inform the.Barthels that staff had looked into every possibility of finding documentation. There was no New -Business to report. Under the Engineer's Report, Catlin recommended payment of Pay Request #5 for Well #6, in the amount of $11,672.65, to ' JR Ferche. MOTION BY PETERSON, SECOND,BY KESSLER, TO APPROVE PAY REQUEST #5 TO JR FERCHE IN_ . THE AMOUNT OF $11,672.65. MOTION CARRIED UNANIMOUSLY. Under List of Claims, Browning stated that she saw that Linda had left an invoice for annual payment of the 1999 Bond Refunding that was due Jan: 1, 2004; and was asking for this claim to be pre -approved for payment on it's due date. The bond payment is in the ilmount of $166,358.75. MOTION BY KESSLER, SECOND BY PETERSON, TO APPROVE THE BOND PAYMENT IN ADDITION TO THE LIST OF CLAIMS AS PRESENTED. MOTION CARRIED UNANIMOUSLY. Under Other Business, -Hagerty wanted to let the Board know that St. Michael's City Engineer still had significant "heartburn" s over the cost and need of the Vulnerability Assessment that was approved at the previous Board Meeting. He stated that'he . ` was not requesting that the decision to be reversed, however he'wanted it known that there was concern by their engineer in regards to this. Browningstated that she had no incentive whatsoever for her to recommend USFilter to do this Assessment, other than the fact that she would like to see it done well. Browning also stated that she fried to be clear at the last meeting Bot's feelings on this, as she had assured him that she would do this: Paullin, Fay, and Peterson stated that their City engineers had not expressed any concerns about it. ` Browning also stated that she understood their concerns wholeheartedly and would be 26 sure to let all the Board Members know when Mr. Beering was scheduled to be here to do the Assessment so that they would have the opportunity to meet with him to discuss it. She would also be eager to show them the results of the Assessment and Emergency Response Plan in hopes that they would see the work that goes into it, as well as the benefit. Hagerty stated that he knows that USFilter has their reputation at stake in this, in that it could show negatively on USFilter and'the Cities' faith in their firm, so he knows that Browning would not take this lightly. Kessler asked haw Catlin was coming with the plans for the next well and plant expansion. Catlin stated that Albertville had agreed to let it move forward and that there would not be any special variance or waiver necessary in regards to the setbacks to the wetland. MOTION BY FAY, SECOND BY KESSLER, TO ADJOURN THE MEETING AT 7:45 PM. MOTION CARRIED UNANIMOUSLY. Recording Secretary 27 A�Ibc tville Small Town Uving. Big City Uft. - PLANNING & ZONING COMMISSION UNApproved December 9, 2003 1. CALL TO ORDER ROLL CALL - ADOPT AGENDA Chair Leintz called the regular meeting to order. _PRESENT: Chair Sharon Leintz, Dan Wagner, Scott Dorenbush, Frank Kocon, Council Liaison LeRoy Berning, City Planner Al Brixius, Zoning Administrator Jon Sutherland, and City Clerk Bridget Miller. Add item 3.b. James Franklin Re -zoning Property Wagner made a motion to approve the agenda. Dorenbush seconded the motion. All voted aye. 2. MINUTES November 12, 2003 regular meeting - Dorenbush made a motion to approve the amended regular minutes. Wagner seconded the motion. All voted aye. 3. - NEW BUSINESS Midlands.Retail Center — Chair Leintz turned it over to the City Planner Brixius to go over the. Site and Building Plan before the commission. CP Brixius did share that he recently heard from HJ ' Development and they are no longer interested in the shared access and cross 'easement: The applicant, Midlands Development, has requested site and building plan review for a single story. multi -tenant retail building to be located on Albertville Crossings Second Addition, lot 3, block 1. CP Brixius explained that after review of the applicant's submittal there are 14 items of recommendation from the staff level. Add item no. 15 requiring an easement to the property to the south. Dave Roudine, from the architect's office, had samples of the exterior materials for the building. He went over the flow of the site - how the trucks and vehicles would circulate through the, site. He touched on the snow removal procedure"that Would be put into place. CP Brixius requested that the snow removal procedure be put in writing. He also commented about the trash enclosures on the site. The applicant will need to address that issue in the future as well. . 28 Chair Leintz asked if there were any other questions or comments from the audience or commission. Wagner made a motion to approve the Site and Building Plan with the 15 recommendations of staff. Kocon seconded the motion. All voted aye. Jim Franklin Rezoning Property City Planner Brixius shared with the commission that he had . been contacted by a number of prospective owner's wishing to re -zone his property from I-1 to Commercial Based on the criteria found in Section 300 of the Albertville Zoning Ordinance, we believe that there is opportunity to consider a change in land use for the property located at 5720 Barthel Drive. Site inspection reveals that the site does have some limitations related to lot configuration and wetland concerns. The current buildings on the'site appear to be in very good condition; however, they are not conducive to the restaurant, hotel, or professional offices that have been suggested by Mr. Franklin. b In conclusion; we offer three (3) options for the Planning & Zoning Commission's consideration, Wayne Elam has been involved'with James Franklin. Hewould concur with City Planner Brixius' recommendation to ask for are -zone to B-W. What we would do is come before the commission to see what you could see it's uses. He had a picture of what they would envision on the site: Dorenbush asked about how much of the site is wetland. City Planner Brixius commented that at a quick eyeballing it would involve a lot. Wayne Elam-had,an aerial picture showing a better view of how much wetland is on the site. It would go before the January 13, 2004 meeting date. We would need plans by December29 or 30, 2001 The applicant is now aware of the time .frame if they wish to continue. The Planning and Zoning Commission would like to see what is going to go on the site before they proceed on re- zoning the property.': Chair Leintz inquired what the buildings used for. Was it offices? Warehouse? Wayne showed her what is on the site. It is an office building used for their previous -business and a garage. 4. PUBLIC HEARINGS a) Cory Christiansen Cory Christiansen sent a letter requesting that his applications be withdrawn at this time. b) Ordinance Amendments Outdoor Storage Chair Leintz opened the public hearing at 801 p.m-., There was discussion on the length ofmotor home and trailers.. The commission proceeded to discuss the remainder of the Ordinance. City Planner Brixius was making notes on his copy of the ordinance. 29 CP Brixius asked the audience if they had any questions or concerns with the changes made to the ordinance for outdoor storage. There were no comments. Closed the public hearing at 8:17 p.m. Dorenbush made a motion to approve the Ordinance Amendment for Outdoor Storage with the additional changes made tonight. Wagner seconded the motion. All voted aye. • Permitted Encroachments Chair Leintz opened the public hearing at 8:18 p.m. The commission reviewed the Ordinance amending the Permitted Encroachments. City Planner Brixius listened to the commission and made notation of the changes necessary to amend the ordinance. Chair Leintz asked if there were any comments from the audience. There were no comments. Closed the public hearing at 8:26 p.m. Wagner made a motion to adopt the ordinance with the amendments made tonight. Kocon seconded the motion. ' All voted aye. • Wetland System Overlay District Chair Leintz opened the public hearing at 8:27 p.m. . City Planner Brixius commented that the City Engineer Carlson has not had an opportunity to review the wetland system overlay district. He explained how he would like the commission to look at the amendment. Chair Leintz asked for a motion to continue the public hearing to the January 13, 2004 meeting. That would allow the City Engineer Carlson time to review the overlay district once he is back from his leave of absence. Doreenbush made a: motion to continue the public hearing. Wagner seconded; the motion. All voted aye. • Shoreland Overlay District Chair Leintz opened the public hearing at 8:43 p.m. City Planner Brixius pointed out the areas of concern on the City of Albertville zoning map. He commented that he met with Patty Fowler, the Area Hydrologist for the DNR covering, the Albertville area. Chair Leintz asked if there were any questions or comments. There.were no additional comments from the audience. Closed the public hearing at 8:45 pm. 30 PS.E.H. Project Meeting Minutes RE: Public Works Facility Date of Meetings: January 15, 2004 City of Albertville January 20, 2004 Project Manager: Duane Day SEH No.: ALBEV0302.01 Location of Public Works Building- Meetings: City. Hall Attendees: Mayor Don Peterson, Council Persons LeRoy Berning, Tom Fay, Ron Klecker, Dorothy Rich, Administrator Larry Kruse, Public Works Superintendent Tim Guimont, Jim Schulz, Pete Carlson, Duane Day The following items were discussed at the above -referenced meetings: Building Location and Orientation. Move the location of the building from the north side (rear) of the Wastewater Treatment Facility -to .the east side of the Wastewater Treatment Facility. This will allow the Public Works Building to help shield the reed beds of the Treatment Facility. This will allow better access to the Public Works Facility. This will allow greater security for the Wastewater Treatment Facility. Rotate the structure. .. Site width is restrictive in'the East—West direction temporarily.. Mirror and Relocate the Office/Maintenance Bays. Parking is brought to the front of the site. Expansion of Vehicle Storage and Vehicle Maintenance can be in the same direction, requiring less space. The public entrance is located now at the more frequently occupied spaces, while the employee entrance . will remain adjacent to the locker and work areas of the building. Time. The above changes will require extra time and work. Vehicle Storage Changes Wash Bay:: Move the wash bay to the new north end of the building. This will require only one interior wall for the wash bay. Eliminate the new pressure washer, but rough-iri for future pressure washer. The City will continue to use their existing washer. Tim G. restated his preference for a solid wall rather than a curtain. Be sure to - have electrical for future pressure washer. Include a hose , bib ; and a water supply for the pressure washer. -Include a double laundry tray'in this -area. Locate the Wash Bay trench drain approximately 10'-0" from the CMU wall. Can the CMU wall be designed so that it could be removed if the building is expanded and the wash bay is moved? Trench Drain. All trench drains should be reduced to 12 inches wide. Be sure -grate is heavy enough to support loaded truck's. There should be 7 a sand trap for both of the .trench drains, '(Is it possible, that each trench drain could use the same sand trap?) Rooms in Vehicle Storage. Eliminate Sign Storage and Wash Equipment and the mezzanine they support. Move. the air compressor to the mezzanine above the tool crib. Eliminate the unit heater in the tool crib. - 32 Rotate the precast plank above the tool rpom 90 degrees. This will allow the (new) eastwall of the tool crib to be eliminated, allowing more air circulation into the tool crib. The vending area will, be eliminated and the space will be included in the custodial closet. Overhead Doors: Add a second row of glass above the first row. Eliminate the heat in the apron and stoop. The overhead ,door operators should have a 4-button remote control (one for each overhead door). Tim will get the number of controls needed. Daylighting: Add another set of translucent panels to the wall opposite the first set of panels to increase the amount of daylight. Roof Slope: , Slope the roof the vehicle storage in one direction eliminating the need for roof drains from this portion of the building. Curb Ramp: The curb ramp will be eliminated with a step at the curb. A ramp along one wall will be provided to ,allowwheeled access. -Other than at the doorway to the office, the curb will be eliminated and replaced with a painted stripe. The door into the office will be moved in line with the structural wall separating the Office 'from the Vehicle Storage. Vehicle Maintenance: Overhead Doors: Add a second row of glass above the first row. Increase the width of the overhead doors to 16',0'. Hold Downs: Eliminate the first, second, forth and seventh rows from the overhead doors. Bridge Crane: This will be an add alternate, but the joist capacity and the electrical supply to the disconnect should be included in the base bid. If it does not increase the size of the roof joists, increase the capacity of the bridge crane from 2 ton to 3 ton. Vehicle Lift: This will be an add alternate, but the electrical supply to the disconnect should be included in the base bid. We should have one Alternate for a light vehicle lift, and one Alternate fora heavy vehicle lift. Roofing: The standing seam metal roofing at the Vehicle Maintenance will be deleted. Fully adhered EPDM roofing will be substituted as the base bid. Office Flooring: The Restrooms will have ceramic tile.' The Training Room will have carpet. The remainder of the Office area will have epoxy resin flooring; Itestroom Wall Covering: If the Department of Public Health will allow it, we are to delete the .ceramic tile on the walls and just use •epoxy paint in the restrooms: The showers will continue to be ceramic 41e. Window: Include a window between Room 113 Office and the Vehicle Storage. 33 This window is in a rated wall. Drinking Fountain: The "high" drinking fountain should be moved back into the Vehicle storage. The "low" drinking fountain should be at its present location. Systems Questions: Mechanical: It was emphasized that there will be absolutely no mechanical work done in Vehicle Storage. Do we need continual air exchanges except when the CO detectors trigger the .exhaust system? This building is already designed not to have any air exchanges except as triggered by the CO detectors Electrical: Do we need as much emergency lighting in Vehicle Storage and Vehicle Maintenance as indicated? SEH has provided the lighting to meet code requirements What, type of exterior wall and parking lot lighting. do we have? We will be using High Pressure Sodium. Do we need as many electrical circuits as indicated in the Training Room? We can reduce the number of circuits by one. Do we need as many electrical circuits as indicated in the Vehicle Maintenance? SEH recommends that we keep this=number of circuits Is there a conflict with the location of the Main'Panel and the Hazardous Materials door lintel? Due to, .the relocation of the building, the main panel location will be adjusted. End of Meeting Minutes SEH believes that this document accurately reflects the business transacted during the meeting. If any attendee believes that there are any inconsistencies, omissions, or errors in the minutes, they should notify the writer at once. Unless objections are raised within seven (7) days, we will consider this account accurate and acceptable to all. c: Don Peterson, Mayor Ron Klecker Larry Kruse, Administrator Dorothy Rich Tim Guimont, Public works Superintendent Jim Schulz, SEH LeRoy Berning Pete Carlson, SEH Tom Fay Duane Day, SEH s1 uaa\aYxv\030200\I-genl\16-meet\dtymeetuip_012104.doc 34 EXECUTIVE SUMMARY CenterPoint Energy Minnegasco is committed to providing reliable natural gas service at a competitive price. At the same time, CenterPoint Energy Minnegasco strives to reduce costs for the consumer by more efficient energy use. The first step for customers is an energy analysis that evaluates their energy use. Customers benefit because they discover how to reduce their energy costs, which can decrease their cost ,of doing business. The Custom { Energy Analysis was performed by Eden Engineering to measure and analyze the natural gas energy usage for your building. The energy analysis compares the 'energy efficiency of existing systems with new equipment. The study represents the first phase in an effort to identify energy savings opportunities that ! can be achieved through the retrofit or replacement of existing equipment in your building. The study includes specific recommendations for upgrades of building, heating and process equipment, along with cost savings estimates that are provided for budgeting purposes. The second phase would be to obtain pricing from qualified contractors for the installation of improvements. The third and final phase will be to install' recommended systems and equipment in your building to improve comfort, provide savings and increase reliability. Currently, you are spending $3,771 annually on your natural gas bills. The recommendations to provide savings on your natural gas" bills include: service rooftop units, weather-strip doors, programmable thermostats, cycle air conditioners, weather-strip overhead 'doors and occupancy sensors. These recommendations will save approximately $1,239 per year, based on the average price of natural gas at $0.81 per Therm and electricity at $0.031 per kilowatt- hour. At an installation cost of $1,695, the recommendations will have a combined payback period of about 1-1/2 years. Table 1 in Section 3 summarizes the financialinformation for the recommendations. Detailed discussion of each recommendation is found in Section 6. CenterPoinlrM Energy Minnegasco - j -; , ,jj j. ;. �._ 7.. -_�. -:t P J m Q: F-- i ENERGY CONSUMPTION HISTORY NATURAL GAS CenterPoint Energy Minnegasco provides one natural gas meter for the building on a firm contract basis. The natural gas is metered in cubic feet for billing purposes. - One CCF or 100 - cubic feet of natural gas is approximately 100,000 BTUs or one Therm. Table 2 shows the billing history for natural gas, which is highly dependent on outside temperatures with highest consumption during the coldest months. Heating degree-days are usually used as a measurement of cold temperatures and vary from year to year. Annual consumption for the past 12 months was 4,676 Therms and annual costs were $3,771 for natural gas, which averages $0.81 per Therm. Chart 1 shows the end -use categories for natural gas in the facility. About 94% of the natural gas consumed each year is for space heating the building, 6% for domestic hot water, 0% for kitchen cooking and 1 % for laundry machines. �Y Chart 2 shows the annual space heating requirements for the building. The building has 8,400 square feet of usable area and uses 4,373 Therms of natural gas per year for space heating. The heating requirements are about 0.52 Therms, per square foot per year. Comparable buildings with energy efficient walls and infrequent occupancy use 0.50 Therms per square foot per year, or about 96% of the energy usage of your building. Centerftintrm Energy Minnegasco OO ITtn CoLOMrn�- rn' r wtl- r vv0m01-1-(o 00 4) ci I IT IT (Y) cO 1 0 V-: 00 0 G t H U) O U 6c> 6c> } (f? EFl 6ci cfl 69 694 ffl 160 l6fl ER " r 0) to to .- cD - (0 t0 OD CO M tD (D I(69EiidifflEAd9b9fuwc. Oo�OO1`OOOr-7ti(O 'It N 00 00 00 O O OD- d v- O c- M v- (ANC- � N N- 1 - 00 00 LO I— Vto - R 4 9 ov M _ tt! � O 1— LOLOt!) OOo q 0NtnN N 00 to O N M w r- w t` cD © OOO -O0000000 O cc Z H E O CAc0r O�OtoRe-a-000MM H Q tl? r-tn00 mmoLor-"Non 9+0)M NCOOd tnMpp W N d V I � N L ui 0 � p to[I-Cd'c0w 0ODr-t`Nd wP- Z 0 y 0.-- MMNT- M r--W Q W totO Di W z CD O li F=- W W CDui Z %- J =� co N N O .- MNMMMMNNNNMM OONr- MO a)OOCVOMO tDM W M Wp 10 o g , to R � m J M m J N � p LO r• e- M M M M M M M M M M M N _ 0 0 0 0 0 0 0 0 0 0 0 0 �t d tf) c0 to N d W U) r` c0 N N N N N N rOOOr-COtn"TMN N L• G V-r-OOOOOOOOO- N N C 't7 d cm d U 3 L. C H� to v G y '� p> .�C co a W OC Li J J _ IT(0 �00 � O W v Q CL N tm p CU 0 () : c - -ia Z C W Q Cn cu J .-� Y p t-- N 0 O co O C.) LU co Z ~ Q W LL L- W J N N M M O N W E CD ti? D L, to to •i■+ N � N N v (n toCo L � U U G W t-- cr (n U Q X W x W BUILDING AND HEATING DESCRIPTION The 'Albertville Fire and Rescue Station was built in, 2000 and services the Albertville community. The station is owned and managed by the City of Albertville. Weekly training and organizational meetings are held each Thursday evening for the volunteers who make up the emergency response team. In addition, the building is utilized during and after emergencies,, as well as other times. The building is a slab -on -grade structure with precast _concrete walls and a mechanically fastened rubber roof. The south end of the facility has two levels. The lower level contains a training room, kitchen, washrooms and some office space. The upper level is unfinished and it is currently primarily used for storage. The garage area has five bays with emergency vehicles. The overall interior height is approximately 24 feet. Several fixed -glass, insulated windows are located " in the office and training room. Numerous service doors are located around the perimeter of the building. The front of the building, facing east, has five large energy efficient i overhead doors. The south end of the building is heated and cooled by two rooftop units, one for the main level and one for the upper level. Six infrared units controlled by two thermostats heat the garage. A direct -fired make up air unit is manually operated along with two exhaust fans to provide makeup and exhaust air when ventilation of vehicle fumes is needed. Two washrooms and a shower room have exhaust fans controlled by the light switch. A gas - fired water heater provides hot water. The building has a washer and gas dryer to service the infrequent laundry needs of the fire and rescue team. l The building is built well and it appears to be well maintained. However, the existing heating and cooling controls must be manually set to raise or lower the temperature when the building is used, resulting in inefficient energy management. ,I CenterPointrm Energy Minnegasco c ' 0 ° O O O cco� �I ` y ;g :9 0 0 0 c c E ° Ci L y L i 1- N iA M T (D v T M I - I ¢y act V N to H `I CD O O. OTO CCD O - ` d Ll'3 f0 - LL� - � _ - N � TCli IQ co fl- co N N m " o o o o •> O co N v N D o 00. c o o _ uj LO Ln w o m wI U. 0 o 0 co O) cp O O O O st O O T c� O O T (V d ++O O O m � N � 0 T M to 2 O �+ O O O O CD O O G T I CM 0) ^ N W ml � W ■ Z M t z W Z LL W p W ++ CO) o N <( m W W C N N . C'f o U) ECCY 3� vQ ° (D a� ° �•- o d0 2 tm`—° 3 °� (� Q 2 N m v 0 oa0000 o o O c 0 � E N rn Vi v, v, u, y GU ci t n 0 00 .. - .tom 04 N n0 (D O _ S O to O) M O 0)� Cl) �YI - 10 N (O to (o (O co �O �pp co tO 0 p M M (O (`D Go V, v C a v v _ Go Go N O r O O C V O r r - M tMV 0 o LO tQ N O to -. N N O N - LL Go co Go GO O O OD GD. co 0 ^ � U.) M N N to NM O W ui • co co O coo 00 GO O O lLI M 0) 0) a) tom 0) 0) 0)I a S O. N N O N O N O OL N r r N N r. tV _ OD r (O O Go O Go (O (o U M N O O (o (O O N o) !.... Q 3' Z H C p O 00 0 Lo (b h0l Fa- U) 0 C) p (p . W SI M M W. N N M r r... CO N 0) � Q v W Z z Uj J W LL .I C O N c0 C c n .� O U V.. .2 EO - t0 t y a 3 w `. m m o 8�(� mN� O ; Y Of C U J J X X m N o d m =_ d d d m 3 3 in E ad tma Y Ytmto O d � Q A 0 ,F... U N. M L co l` Go oI RECOMMENDATIONS The following energy conservation measures are recommended for implementation to 'help reduce utility bills. Calculated energy cost savings are based on rates of $9.26 per kW for f peak electric demand, $0.031 per kWh for electric energy and the average price of $081 per therm for natural gas. Installation costs are estimates only and quoted prices need to be obtained from vendors and contractors. Additional information, equipment lists and energy savings calculationscan be found in the .Sections 5 and 7 of the report. 1. Rooftop unit tune-ups The two packaged rooftop units should be serviced and maintained on a regular basis. The heat exchangers should be cleaned out annually with compressed air and inspected for possible cracks. Gas valves, pilot lights and burners should be checked for safe and correct " operation. The bearings for the fans and motors should be lubricated at least once a year. It ` is recommended that the filters are changed on a monthly basis, or quarterly at a minimum. The fan belts should also be checked at least quarterly. The "bearings for the fans and motors should be lubricated at least once a year. The condenser coils should be power washed every spring and refrigerant levels checked. Preventive maintenance will extend the service life of the equipment, reduce breakdowns and repair costs, provide better comfort and save energy through improved operation. Preventive'maintenance will extend the service life of the equipment, reduce breakdowns and repair costs, provide better comfort and save energy through improved operation. It is estimated a regular service program can save up to 20% of energy costs per year for each unit. For the rooftop units and makeup air unit for your building, because they are fairly new, and because city staff already provides filter servicing, the annual energy savings would be $143 . Assuming this equipment can be cleaned and tuned -up for $400, the payback period is about 3 years. 2. Weather-strip exterior doors. t. The existing weather-stripping for several entrance doors for the building have some gaps and allows cold air to infiltrate into the building from the outside. This infiltration of outdoor CenterPoint- Energy Minnegasco . air causes the heating systems to run more often. Replacement of weather-stripping and/or bottom sweeps for exterior doors would be an inexpensive investment to reduce the heat loss and have a quick payback period on energy savings. The weather' -:stripping .will provide about $61 in savings on your natural gas bills each year. With an estimated -installation cost of $140, the project will have a payback period of about 2 years. 3 3. Install programmable thermostats to control heating and air conditioning. 3 Presently, the building has two rooftop units that provide heating, ventilating and air l conditioning, and six infrared units to heat the garage area. ` Each rooftop unit has its own thermostat to control space temperature and two thermostats are used to control the infrared "1 units. Presently, the thermostats are set at between 45' and 65°F, and are manually changed ff� when meetings are held. Raising the temperatures when the spaces are occupied, and then Ij reducing them at night and other times can achieve significant energy savings. tares be set back to 50°F at night during the heating It is recommended that the space tempera g g g season, and set up to "85°F during the cooling season for unoccupied periods. ` The new thermostats can be ro rammed according to user schedules. The spaces can be pre -cooled P g g or pre -heated automatically, before anyone arrives. In addition, if someone comes in during non -regular hours, the thermostat settings can be overridden. The infrared thermostats may require an additional transformer and relay. In addition, it will be advantageous to request a thermostat that will automatically revert back to the original programming after a period of 3-4 hours when the thermostat is manually overridden. Consult with your heating contractor for specific installation needs. The programmable thermostats will provide about $735 per year savings on heating and cooling costs. Using a cost of $510 for programmable thermostats, the installation will have a payback period of less than 1 year. 4. Cycle air conditioners. Some electric utility companies offer a rate discount program on energy management controlled operation of air conditioners. ,The program can ±give you a credit of up to $5 per CenterPointrM_Energy Minnegasco �j i Pi ton of air conditioning on _your summer electric bills (4 months). During peak demand periods, the utility company cycles the compressors on these units, while the fans continue to ventilate the spaces in the building. Usually, this cycling does not affect adversely space ■ temperatures, if the air conditioners are sized properly. Installation of the controls is usually free.Be sure to check on this program to determine if it is for you. Based on 10 tons of air oil I conditioning, your annual savings could be $200. �1 5. Weather-strip dock doors. The overhead doors in the garage area do not have weather-stripping on the top edge. This allows cold air to infiltrate into the building from the outside. This infiltration of outdoor air n causes the heating systems to run more often. Installation of top weather-stripping for the overhead doors will provide about $72 in savings on your natural ;gas bills each year. With an estimated installation cost ,of $375, the project will have a payback period of about 5 years. 1, b. _Install occupancy sensors for washrooms. The washrooms in the building have exhaust fans that are controlled by the light switches and operate on a continuous basis when lights are left on. While this air is exhausted, air enters the building from the outside through doors and other gaps. This air must be heated !` during the winter andairconditioned in the summer. However, the air from the outside 1 I entering the building helps to improve indoor air quality in the building. Ventilation codes { require 50 CFM intermittent exhaust per toilet for washrooms. It is unknown if the switch for the fan and lights is left on after the washroom is empty. If this happens, it is recommended that occupancy sensors be installed to turn them on and off automatically. The costs for occupancy sensors to replace existing wall switches are estimated to be about $270, The energy savings for natural gas and electricity are calculated to be $29 per year for a payback period of about 9 years. If the 'lights/fans are frequently left on, the payback will be sooner. CenterPoint- Energy Minnegasco Other comments. • Inspect overhead doors to verify they are closing tightly at the bottom before the start of each heating season. It may be necessary to adjust the door opener to ensure there is no gap. In addition, the bottom seal may become worn or torn, at which time it should be replaced • The door between the south entrance and the training room should be kept closed to minimize heat loss. This will result in a cooler entryway, but will conserve energy. • The make-up air unit in the garage area has a temperature control knob built into the wall -mounted switch that determines the temperature of the discharge air when the system is on. Because this is a direct -fired make-up air unit, it is the most efficient` way to heat the make-up air for the garage. Currently the temperature setting ' is below 50°F (well. below the thermostat set point of the infrared heating units). Consider setting this at or slightly above the desired temperature of the space to maximize the heat value when the system is operated. f One final note: The cost savings are shown individually for each measure, so you can decide which ones look financially attractive. However, if all measures are implemented, each measure has diminishing returns, which reduces total savings. Thus, the total savings for all measures are i not necessarily cumulative. CenterPointrm Energy Minnegasco 4 SERVICE ROOFTOP UNITS Recommendation: change filters every month lubricate bearings 4 times a year check belts & tighten or -replace every month or 2 clean condenser coils -power wash annually -spring check refrigerant levels annually -spring Equipment: office 5 ton RTU upper level 5 ton RTU Total 10 tons total Average cost Qf Firm B natural gas = $ 0.810 per therm Current cost of electricity= $ 0.031 per KWH $ 9.26 per KW Rule of thumb savings: maintenance heating savings cooling savings monthly 20% savings 20% savings 4 times a year 15°k : 15% twice a year 1 % 10% annually % 5% Savinas Calculations: HEATING COOLING - est. annual gas= 1117 Therms annual gas cost= $ 905 est. annual electric= -16,877 KWH annual electric cost= $ 523 savings= 10% 10°!0 energy savings= 112 Therms 1,688 KWH cost savings= $ 90 per year $ 52 per year maintenance costs= $ 400 payback period= 2.8 years WEATHERSTRIP DOORS RECOMMENDATION: Weatherstrip exterior door's as needed. ASSUMPTIONS: Average cost of Finn B natural gas = $ 0.810 per therm Average winter indoor temperature= 64 degrees F Average winter outdoor temperature= 29.3 degrees F Average heating season duration= 31 weeks Number of exterior doors= 4 Size of standard door= 3.00 Feet x 6.5 Feet Total square feet per door= 19.50 SF Total linear feet of crack per door= 19.00 feet Average Heating efficiency= 86% REFERENCE: Business Energy Tune-up Procedures Manua! INFILTRATIONGUIDELINES CFM per linear foot DOORS wood or metal non -weather weatherstrip difference average fit small gaps 1/16" 0.760 0.250 0.510 loose fit large gaps 3/32" 1.520 0.760 0.760 CALCULATIONS: Existing infiltration.= number of doors x crack length x CFM/foot 4 x 19.00 x 0.760 = 57.76 CFM Proposed infiltration= number of doors x crack length x CFM/foot 4 x 19.00 x 0.250 19.00 CFM Reduced infiltration= Difference between existing - proposed = 51.76 _ 19.00 = 38.76 CFM BTUH = 1.08 x CFM x (average temperature difference) = 1.08 x 38.76 x ( 64 - 29.3 ) = 1,453 BTUH BTLINEAR = 1,453 x 31 weeks x 168 flours/week _ 7,564,983 BTU/YEAR Therms _ 7,564,983 / 100,000 BTU/Therm 7 86% furnace efficiency - 76 Cost Saved= 76 therms x $ 0.81000 - per therm $ 61.28 Cost to install= $ 140.00 J Payback_period= 2.3 Years PROGRAMMABLE THERMOSTATS Recommendation: Install programmable thermostats for air conditioning and heating units. Setback temperatures 15 degrees at night. Equipment: 5 tons 5 tons Total 10 tons HEATING COOLING Average cost of Firm B natural gas = $ 0.810 per therm Current cost of electricity= $ 0.031 per KWH $ 9.26 ,per KW Assumptions: Number of thermostats= 3 Number of RTU/infrared units= 4 Average Daytime space temperature= 70 F 80 F New Daytime space temperature= 70 F 85 F Original Night time space temperature= 64 F 80 F offices = 62 degrees htg garage = 66 degrees htg New Nighttime space temperature= 50 F 85 F Rule of thumb savings: setback period setback amount heating savings cooling savings for 7 days per week 8 hours 5 deg F 5% savings 5% savings 10 9%... ga/o 15 11% 11% 20 13%_ 13% 16 hours 5 deg F 11% 11% 10 18% 18% 15 21% 21% 20 24% 24% 24 hours 5 deg F 16% - 16% 10 27% 27% 15 32% 32% 20 37% 37% Reference: ASHRAE Journal September 1978 Savings Calculations: HEATING COOLING est. annual gas= 4373 Therms' annual gas cost= $ 3,542 est. annual electric= 16,877 KWH annual electric cost= $ 523 setback savings= 20% 5% energy savings= 875 Therms 844 KWH cost savings= $ 708 per year $ 26 per year thermostat costs= $ 510 payback period= 0.7 years i� CYCLE AIR CONDITIONERS Recommendation: Install energy management controls on your air conditioners. annual tons tons kW description quantity diversity hours each totaltotal upper level RTU 1 25% 3024 5.00 5.00 6 lower level RTU 1 25% 3024 5.00 5.00 6 TOTAL 2 10.00 10.00 12 * Note: Check with your electric utility for availability of this program, sometimes called the Saver's Switch. Total tons months rate/ton/mo. annual savings 10.00 4 $ 5.00 $ 200.00 WEATHERSTRIP' DOCK DOORS RECOMMENDATION: Weatherstrip top edge of overhead garage doors. ASSUMPTIONS: ' Average cost of Firm B natural gas = $ 0.810 per therm Average winter indoor temperature= 64 degrees F Average winter outdoor temperature= 29.3 degrees F Average heating season duration= 31 weeks ' Number of exterior doors= 5 Size of standard door= 12.00 Feet x 14 Feet Total square feet per doo- 168.00 SF Total linear feet of crack per door= 12.00 feet Heating efficiency= 92% REFERENCE: Business Energy Tune-up Procedures Manual INFILTRATION GUIDELINES CFM per linear foot DOORS wood or metal non -weather weatherstrip difference average fit ; small gaps 1/16" 0.760 0.250 0.510 loose fit large gaps 3132" 1.520 0.760 0.760 poor large gaps 1/2" 3.060. 0.900 2.160 - poor large gaps V 5.820 1.500 4.320 CALCULATIONS: , Existing infiltration= number of doors x crack length x CFM/foot 5 x 12.00 x 1.520 91.20 CFM Proposed infiltration= number of doors x crack length x CFM/foot = 5 x 12.00 x 0.760 = 45.60 CFM Reduced infiltration= Difference between existing - proposed = 91.20 - 45.60 = 45.60 CFM BTUH = 1.08 x CFM x (average temperature difference) = 1.08 x 45.60 x ( 64 - 29.3 ) _ - 1,709 BTUH BTUNEAR = 1,709 x 31 weeks x 168 hours/week = 8,899,980 BTU/YEAR Therms = 8,899,980 / 100,000 BTU/Therm / 92% furnace. efficiency 89 Cost Saved= 89 therms x $ 0.81000 per therm $ 72.09 Cost to install= $ 375.00 Payback period= 5.20 - Years a OCCUPANCY SENSORS Recommendation: Install occupancy sensors in washrooms. These will turn off lights and exhaust fans automatically. Assumptions: Average indoorlemperature= 64 degrees F Average outdoor temperature= 29.3 degrees F Average heating season duration- 31 weeks Total exhaust air flow-- 100 " CFM Number of PRV fans= 2 Fare horsepower- 0.10 hp Existing hours of operation= 25 hours per week Proposed hours of operation= 8 hours per week Proposed reduction in operation- 68% Heating efficiency = 80% Average cost of Firm B natural gas = $ ' 0.810 per therm Current cost of electricity= $ 0.031 per KWH Ventilation code requirements: Washrooms w/o windows 50 CFM/toilet x 2 toilets= 100 CFM intermittent Actual ventilation: exhaust 2 PRVs x 100 CFM/ PRV = 200 CFM continuous Average seasonal heat loss rate: BTUH 1.08 x CFM x (average temperature difference) = 1.08x 100 x ( 64 29.3 ) = 3,748 BTUH C BTU/YEAR = 3,748 x 31 weeks x 25 hours/week _ 2.904,390 BTU/YEAR Therms = 2,904,390 / 100,000 BTU/Therm / 80% furnace efficiency _ 29 , Average fan motor operation: Watts = 746 x 0.10 hp x 2 fans = 149.20 KW= 149.20 watts / 1000 _ i 0.15 KW KWH/Year = 0.15 KW x 25 hours /week x 52 weeks/year = 194 KWH LigMing Watts = 85 watts each x 2 fixtures = 170.00 watts Watts = 29 watts each x 2 fixtures = 58.00 watts KW= 228.00 watts / 1000 i = 0.23 KW KWH/Year = 0.23 KW x 25 hours tweek x 52 weeks/year 296 KWH Air conditioning: Cooling BTUs = 10,950,357 BTUs/1000 CFM/cooling season x 100 CFM / 1000 I 1,095,036 BTU / 10 BTU/watt-hour / 1000 Cooling annual electric = 110 kWh 1 Energy savings j Gas Savings= 29 Therms x 68% reduction in hours = 20 Therms Electric savings= 600 KWH x 68% reduction in hours' _ 408 KWH Gas Cost savings= 20 Therms x $ 0.81000 cost of natural gas " _ $ 16.00 per year Electric Cost savings= 408 KWH x $ 0.03100 per KWH _ $ 12.65 per year Install cost= S 270.00 Rebate= $ Payback Period = 9.4 years L I TERMINOLOGY AFUE: Annual Fuel Utilization Efficiency, calculated which is for furnaces. The total heat delivered to a space divided by the total fuel energy used over the heating season, or heating output (BTU) divided by fuel input (BTU) Boiler: Mechanical equipment that bums natural gas, propane or oil to produce steam or hot water for heating a building. British Thermal Unit: The amount of heat energy required to raise the temperature of one pound of water one degree Fahrenheit. CCF: An abbreviation for 100 cubic feet of natural gas. Typically, one CCF of natural gas contains one Therm of heat. j CFCs: C1oroFluoroCarbons the type of refrigerants used in air conditioning systems linked to the depletion of the ozone layer in the atmosphere. Usually designated by refrigerant numbers such as R-11, R-12 and R-22. i i Condenser: A coil that is used to cool and to condense a refrigerant into a liquid for an air conditioning system. Condensers can be air-cooled or water-cooled. Cooling Load: The rate at which heat must be extracted from a space to maintain a desired room condition. This is used to determine the proper size of air conditioning equipment. Cooling Tower: Mechanical equipment that uses water and fans to condense refrigerants in cooling systems. COP: Coefficient of Performance, which is calculated for heat pumps. The heat delivered to a space divided by the energy input required to operate a heat pump, or heating output (BTU) divided by work input (BTU). Degree -Day: A term used to express the intensity or duration of the heating season. It is the difference between a base temperature of 65°F and the daily average temperature. The sum of these differences every day is the total heating degree-days for the year. The higher the number, the colder the weather. Dehumidification: The removal of water vapor or moisture from the air stream for a space. Desiccant: An absorbent or adsorbent, liquid or solid, which removes water or water vapor from air. Direct Fired Unit: Natural gas is burned directly in the heated air steam that goes into the space. The efficiency of a direct -fired heater is almost 100%. An example is awake -up air unit._ EER: Energy Efficiency Ratio, which is calculated for air conditioners. The total heat (BTU) removed from a space divided by the total electrical input (Watts) required to run the air conditioner at a given set of conditions. Evaporator: Sometimes called the cooling coil, this is the device where the refrigerant evaporates and removes heat from the air and does the cooling. The evaporator coil is located in the furnace or air -handling unit.' e Furnace: Mechanical equipment that burns natural gas, propane or oil to heat the air for heating a building. Heat Exchanger: The device that transfers heat from one medium to another through a metal barrier. In a furnace, the heat exchanger transfers heat from the combustion gases to the air used to heat the building. Heat Gain: The rate at which heat is added .to or generated within a space. This is generally considered the cooling load of the space. Sunlight, people, equipment and high outdoor temperatures contribute to the heat - gain. CenterPointrm Energy Minnegasco Heat Load: The heat energy that changes the temperature but not the moisture' content of a substance of air in a space. This is sometimes called sensible load. Heat Loss: The amount of BTUs lost per hour from the space to the outdoors ' based on, the temperature difference, the size of the space and the materials of construction. Humidification: The addition of water vapor or moisture to the air stream for a space. HVAC: The abbreviation used for heating, ventilating and air conditioning. Hydronics: The practice of heating or cooling with a liquid such as water. Commonly called hot water heating. Indirect Fired Unit: Typically, boilers and furnaces are indirect fired, meaning that the air is heated indirectly through a heat exchanger and combustion gases, are exhausted out of the space. Infiltration: The movement of outdoor air into a building through leaks through cracks in'walls, doors or windows. Lamp: The lighting industry term that is used for incandescent light bulbs or fluorescent light tubes. Kilowatt (KW): The amount of instantaneous electric power. One KW equals 1,000 watts of power. For example, a 100-watt light bulb is equal to 0.1 KW; so ten 100-watt light bulbs equal 1 KW. Kilowatt -Hour (KWH):, The measurement of electric energy usage over a period of time. KWH equals the number of kilowatts of power times the number of hours used. One'100-watt light bulb used 10 hours is 1 KWH (0.1 KW times 10 hours equals 1 KWH). Latent Load: This is the cooling load attributed to reducing the humidity or moisture of the air in a room. Cooling capacity must be increased to remove moisture even if the temperature does not change. Packaged Rooftop Unit: A mechanical unit on the roof that heats, cools and ventilates a space in a building.. Refrigerant: The fluid.used for heat transfer in a refrigeration or air conditioning system. Refrigeration Ton: The heat required to melt one ton of 32-degree ice in 24 hours. One ton equals: 12,000 British thermal units. R-Value: This value refers to an insulating material's resistance to heat flow. The higher the R-value, the better the insulating material Typically, an R-value of 19 is used for wall insulation and R-30 is used for ceiling insulation. SEER: Seasonal Energy Efficiency Ratio, which is calculated for air conditioners. The total heat (BTU) removed from a space divided by the total electrical input (Watts) required to run the air conditioner over a cooling season. Therm: A unit used to measure quantity of heat that equals 100,000 British thermal units. Thermostat: A device that controls the indoor space temperature by regulating the operation of a furnace or air conditioner. Transmission The term for the heat transferred per unit of time into a space through walls, doors or windows. Ventilation: Refers to the, movement of air into or out of a space usually with a fan system. ,Zone: A space or group of spaces within a building with similar heating or cooling requirements, and usually served by a single heating, ventilating and air conditioning device. CenterPoint- Energy Minnegasco