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2004-05-03 CC Packet• A�Ibcrtvillc lTeam llIs. ALBERTVILLE CITY COUNCIL AGENDA May 3, 2004 7:00 PM 1. CALL TO ORDER — ROLL CALL - ADOPT AGENDA 2. < MINUTES a. April 19, 2004, City Council Meeting (pg 3-6) b. April 28, 2004 City Council Meeting (pg. 7-9) 3. CITIZEN FORUM — (10 Minute Limit) 4. CONSENT AGENDA a. Approve payment of claims check number 19677 —19723 (pgs 10-15) b. Approve Application from the Women of Today to conduct Excluded Bingo during Albertville Friendly City Days at St. Albert's Parish Center on June 12, 2004 c. Accept a Gambling Donation from the Albertville Lions in the amount of $1,249 to be . donated to the Paul Heinen Family d. Approve application for Non -intoxicating Malt Liquor License for the Albertville Fire Department for the Albertville Friendly City Days on June 11, June 12 and June 13, 2004 e. Resolution for re-establishing unchanged precincts and establishing new voting location. (pg 16) 5. ACTION ON PULLED CONSENT ITEMS 6. PUBLIC HEARINGS a. None 7. DEPARTMENT BUSINESS a. Street Department Report (pgs 17-20) b. Water/Sewer Report (pgs 21-24) c. Planning & Zoning 1). Concept Plan for Coves of Hunters Lake Residential PUD (D'iago) (Do be presented) 2). Albertville - Karston Cove 3rd Addition Townhomes (pgs 25-28 & Addendum) d. Engineering 1). S.E.H. proposal on Structural Engineering for STMA Hockey Arena (pgs 29-30) 2). 2004 Street Overlay Information (pg 31) • 3). 2004 CSAH 37 Bike Path (See addendum packet) e. Legal 1). Resolution calling for a Public Hearing regarding the Country Road 19 and 57 Traffic Signal. 2). Park Board Information (pg 32-35) 3). Comfort Inn Suites and D. Michael B's Restaurant WAC Assessment f. Administration 1). Written Administrative Report (pg 36) 2). 8. OTHER BUSINESS Partnership — Noel Labine YMCA Update Skate Park Discussion 9. OTHER Resident Letter regarding development of street west of Outlets Mall 10. ADJOURNMENT 2 • City of Albertville Minutes April 19, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Tom Fay, Dorothy Rich and Ron Klecker, City Engineer Pete Carlson, City Planner Al Brixius, City Attorney Mike Couri and City Administrator Larry Kruse. Absent: None Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. MINUTES: MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve the minutes of April 5th Council meeting. Motion carried unanimously. AGENDA: • MOTION BY Councilmember Berning,seconded b Councilmember Klecker to approve y ppro a the agenda adding the following items: • Engineering - Arena, 50th Street Trail, Traffic counts on the ramps • Administration — Wright County Administrative Policies, City Sign Motion carried unanimously. CONSENT AGENDA: MOTION BY Councilmember Berning, seconded by Councilmember Klecker to approve the following consent agenda. a. Approve payment of claims check number 19624 -19669 b. Accept a Gambling Donation from the Albertville Lions in the amount of $700.00 tote donated to the Albertville Villian's Baseball Team c. Accept a Gambling Donation from the Albertville Lions in the amount of $1626.68 to be donated to the Park and Recreation department d. Approve 2002 Northwest Commercial Park Payment No. 11 to.LaTour Construction for this project in the amount of $56,095.83 as per the City Engineer's recommendation reducing the retainage from 5 percent to 1 percent • Motion carried unanimously. 3 PULL CONSENT ITEMS: None PUBLIC HEARINGS: None FIRE DEPARTMENT •I Councilmember Klecker reported that the Committee to review hiring a joint Fire Chief met and shared information on sample job descriptions, draft budget, tax information regarding Albertville including Otsego and St. Michael contract areas. Stated that the Committee has asked City Administrator Kruse and City Administrator Derus to draft a management agreement outlining the terms and conditions of the shared position. This information will be reviewed by the committee again and then a report brought back to each council for consideration. Mayor Peterson and City Administrator Kruse were not able to attend the meeting. STREET DEPARTMENT Requested Tim Guimont check to see if the City Limit sign was in the right place on 50'' Street. PLANNING: None ENGINEERING: S TRAFFIC COUNTS ON I-94 RAMPS City Engineer Pete Carlson reviewed the results of the recent Vehicles Per Day counts for both County Road 19 and County Road 37 ramps. This information will be the baseline as S.E.H. continues the access permit process. 2004 PRAIRIE RUN PROJECT City Engineer Carlson reviewed the Prairie Run Project stating that the Plans and Specifications have been completed and they are ready to advertise the project for bids. To proceed, the City must adopt the Plans and Specifications and authorize bidding. The Council discussed if the developer had signed the agreement assuming responsibility for all costs should the project not proceed as planned and if the Heuring discontinuance of farming agreement had been finalized. City Attorney Couri stated he did not recall the status of the developer agreement on costs. City Administrator Kruse recommended the Council adopt a resolution approving the Plans and Specifications and authorize bidding, contingent upon the Developer signing the agreement to pay all expenses should the project not proceed as planned. MOTION BY Councilmember Klecker, seconded by Councilmember Fay to adopt the Resolution approving the 2004 Prairie Run Project Plans and Specifications and authorize advertising the project for bids contingent upon the Developer signing the agreement stating his responsibility for paying all costs should the project not proceed beyond this stage. Motion carried unanimously. 4 City Attorney Court then outlined that two additional agreements will be needed as follows: 1) the Heuring discontinuance of farming agreement and 2) An Assessment Agreement from the benefited landowners stating they will not object to the assessments. Both of these would need to be signed prior to awarding the project. The council reminded staff that prior to incurring any costs on these capital improvement projects that the City should have an agreement whereby the Developer assumes all costs whether the project goes forward as planned or does not proceed. 2004 CSAH 37 BIKE PATH City Engineer Pete Carlson reported that due to a printing error, the entire report was not ready and the council concurred that they preferred to wait and review the completed report at the next meeting. ARENA PROJECT City Engineer Carlson requested this presentation be postponed until the next meeting and the Council concurred. ARENA LAND The Council directed City Administrator Kruse to pursue getting a purchase option on the 1.6 acres of land south of the arena from the Barthels and further to get an appraisal at an estimated cost of $2,000. 50t" STREET TRAIL City Engineer Carlson reported that he received new information that some of the soils along the trail may be bad and looked for direction from the Council on whether to do three or four soil borings at a cost of about $2,000. A councilmember reported that St. Michael may be having difficulty with their land acquisition and didn't want Albertville getting ahead purchasing property or spending money on soil testing if St. Michael was going to be delayed or have a change of plans. The Council directed City Administrator Kruse and City Attorney Couri to secure an option to purchase the easements from the landowners conditioned on St. Michael's acquisition. The Council asked the question if the soils are bad does that influence the price of the easement. The Council requested to know the balances in the Park Dedication fund and Trail fund for the next meeting when this is discussed. City Administrator Kruse is to contact St. Michael's Administrator to see if they are on track. with securing their easements. LEGAL: None ADMINISTRATION: FINANCE DIRECTOR HIRING STATUS: City Administrator Kruse reported that 13 individuals applied for the Finance Director's position and most had good qualifications. Five individuals have been interviewed and three are being considered. Kruse had anticipated having a recommendation for the meeting, but with the death of his mother, things have been delayed. Kruse asked due to the essence of time if the council would be comfortable granting the Personnel Committee of Mayor Peterson and Is Councilmember Fay to meet with Kruse and make an offer to a candidate. The Council concurred and stated they would be fine with that process and authorized them to proceed. 5 WRIGHT COUNTY "CITY" POLICIES • City Administrator Kruse asked the Council if they wanted to take action on the adoption of the policies developed by the 17 cities in Wright as presented earlier on the following topics: annexation, economic development, land use planning, transportation and general government. Some council members expressed concern about the focus on annexation and the benefit for Albertville adopting these policies. Mayor Peterson requested we invite County Commissioner Ike to the next council meeting to get some feedback on this from him. The council concurred and an invitation will be extended. JOINT ALBERTVILLE OTSEGO MEETING SCHEDULED FOR WEDNESDAY APRIL 21. The Council and staff discussed the upcoming joint meeting and tried to identify what outcomes they would like to achieve. Following a lengthy discussion the Council agreed that they would like to identify how they can work with Otsego on boarder roads and contribute in some way, which is fair and equitable, based on traffic generation and benefit to adjoining properties. Perhaps using a similar formula for development along those improvements. The goals would be to contribute a fair amount and also to get Otsego to recognize that Albertville has and will need to incur additional costs along I-94 to accommodate their growth and development. Other items that may be discussed is the Otsego Creek, sludge facility and other items of interest. ELECTION POLLING LOCATION • City Administrator Kruse expressed concern about the Fire Hall not being large enough for the upcoming presidential election and asked the Council if they would consider moving the polling place to the St. Albert's Parish Center. The Council agreed that was a good idea and authorized Kruse to check out the details and report back to the City Council. ALBERTVILLE DOWNTOWN SIGN The Council expressed concern about the downtown business not contracting for the sign leases as per their earlier verbal commitment. City Administrator Kruse stated he had talked to two of the tavern owners and they seemed like they were going to sign the lease agreement, but to date, they have not submitted anything. The Council restated it was their priority to assist the downtown businesses with this sign, and to give them until the first meeting in May when the council will discuss other options should they not want to participate. ADJOURNMENT: MOTION BY Councilmember Rich, seconded by Councilmember Klecker to adjourn the regular Council meeting at 9:45 p.m. Motion carried unanimously. • 6 • City of Albertville Minutes April 28, 2004 Albertville City Hall 6:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Tom Fay, Dorothy Rich and Ron Klecker, and City Administrator Larry Kruse. Absent: None Employees: Bridget Miller, Terri Hedquist, Tim Guimont, Ken Lindsay, Jon Sutherland, and John Middendorf. p Mayor Peterson called the special City g City Council meeting of the Ci of Albertville to order at 6:00 Y p.m. to visit with employees regarding employee benefits. Greg Roth, Albertville's Insurance broker had earlier met with City Administrator Larry Kruse and identified some options for the City Council and Employees to consider in an effort to manage rising health care costs. Roth reviewed the Medica Health Insurance Coverage and recommended the City seek one or two proposals from other providers to see if a lower premium can be achieved. To accomplish this, it would require employees to submit a health survey so the group can be rated. It was the consensus of those present to complete the health survey for Blue Cross Blue Shield and Health Partners. In the final analysis, the City can compare these two with a similar level of coverage from Medica, so three companies can be considered. City Administrator Kruse stated the purpose of the meeting was to review health insurance and concerns that as the City considers increased employee contributions to health insurance, that City also evaluate Albertville's wage scales compared to other communities. Kruse suggested this may be a good time to update the City's wage ranges as there may be some tradeoffs with employees asked to contribute more towards insurance and adjusting wages. Kruse stated that he and the new Finance Director could complete this study or the City could seek an outside consultant to complete the study. Mayor Peterson asked Kruse to get a proposal from a consultant to complete the study and then the Council can make a decision on whether to contract out or do it internally. ADJOURNMENT: MOTION BY Councilmember Rich, seconded by Councilmember Klecker to adjourn the regular Council meeting at 7:00 p.m. Motion carried unanimously. 7 JOINT CITIES WORKSHOP AGENDA CITIES OF ALBERTVILLE and ST. MICHAEL THURSDAY, APRIL 8, 2004 5:30 PM 1. REVIEW OF INFORMATION Albertville Councilmember Ron Klecker called the meeting to order. PRESENT: Albertville Councilmember Ron Klecker, Albertville Fire Chief Kevin Roden, Albertville Assistant Fire Chief Chad Cichos, Albertville City Clerk Bridget Miller, St. Michael Councilmember Drew Scherber, St. Michael Councilmember Joe Hagerty, St. Michael City Administrator Bob Derus a. Albertville Fire District Information St. Michael Councilmember Hagerty asked what duties Fire Chief Roden does and duties Asst. Fire Chief Cichos does? Fire Chief Roden reported that he does a majority of the paperwork besides the normal firefighter duties. Asst. Fire Chief Cichos completes the run call reports. It was agreed that both cities would like to see the Fire Chief do the inspections required by the State of Minnesota. St. Michael Councilmember Scherber asked if the Fire Chief would have enough work to keep them busy. St. Michael City Administrator and Albertville Fire Chief agreed that the new Fire Chief would have plenty to do between the two cities. There was considerable amount of discussion regarding the Medical Response area. It was brought up about the possible ownership of an ambulance service. We would maybe go through legislature to get the area back from Allina Medical. It was asked as to whom would Albertville or St. Michael have to contact to get the position for the Emergency -Response. b. Salary Survey (2003) The members present reviewed the proposed budget for St. Michael/Albertville salary. It was discussed as to where the Fire Chief would set up an office or offices? The logo on a vehicle was questioned. 0 is 8 I• A secretarial support was noted on the budget information. Where would this person set up office at? c. Review of sample job description The members looked over the job description distributed before them. The question was asked if they would have to advertise? St. Michael City Administrator Derus answered "not necessarily". But I would strongly suggest advertising to keep an open policy. d. Budget Review It was a concern as to what percent each city would be responsible for. Would it be a 60 / 40 split? or something else? 2. DISCUSSION - Future actions and time schedules St. Michael City Administrator Derus asked the time frame. This meeting is a start in the right direction. We discussed the position, sharing the Fire Chief, went over the budget issues. Albertville would like some kind of a report by June 2004. St. Michael would bring Charlie and ask his opinion. Albertville Councilmember Klecker would like to keep the identity of city's separate at the beginning — until sometime in the distant future when the city's some day would blend better. There was talk of an open house when the new Fire Chief is on board. Possibly put some publication out in each individual City Newsletter. Maybe the article could be titled "Fire Chief s Corner". 3. ADJOURN Meeting adjourned at 6:40 p.m. 9 CITY OF ALBERTVILLE 04/29/0430 *Check Detail Register© April 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 019677 5/3/2004 ACTION RADIO & COMMUNICATIONS E 101-42000-404 Repair/Maint - Machinery/Equip $125.00 27647 Repair radio equipment Total ACTION RADIO & COMMUNICATIONS $125.00 Paid Chk# 019678 5/3/2004 AFLAC G 101-21710 Other Deducations $16.16 072771 AFLAC Insurance Prem Total AFLAC $16.16 Paid Chk# 019679 5/3/2004 BARCO MUNICIPAL PRODUCTS E 101-43100-582-_C/O - Misc. Equipment $146.44 152704 Right oAv Barricade - Total BARCO MUNICIPAL PRODUCTS $146.44 Paid Chk# 019680 5/3/2004 BARCO PRODUCTS COMPANY E 101-45100-530 Improvements Other Than Bldgs $598.00 040400473 6' STD. PARK BENCH Total BARCO PRODUCTS COMPANY $598.00 Paid Chk# 019681 5/3/2004 BURLINGTON NORTHERN SANTA FE E 101-41940-530 improvements Other Than Bldgs $4,429.22 404021293 Maintenance - Railroad Total BURLINGTON NORTHERN SANTA FE $4,429.22 Paid Chk# 019682 5/3/2004 COUNTRYSIDE FENCE E 101-45000-598 Pledges & Contributions $2,500.00 04132004 Work @ Ballfield (donations fr Total COUNTRYSIDE FENCE $2,500.00 Paid Chk# 019683 5/3/2004 COURI & MACARTHUR E 479-49000-304 Legal Fees $30.00 04282004 Flooring America E 466-49000-304 Legal Fees $420.00 04282004 PW Facility E 468-49000-304 Legal Fees $180.00 04282004 1-94 Ramps E 471-49000-304 Legal Fees $30.00 04282004 Albertville Dental E 473-49000-304 Legal Fees $270.00 04282004 Prairie Run E 450-49000-304 Legal Fees $30.00 04282004 AV 7 E 450-49000-304 Legal Fees $30.00 04282004 AV 6 E 421-49000-304 Legal Fees $90.00 04282004 52nd Street E 48149000-304 Legal Fees $90.00 04282004 Wright -Hennepin Substation E 476-49000-304 Legal Fees $30.00 04282004 50th Street E 10141600-304 Legal Fees $1,855.00 04282004 General Services E 446-49000-304 Legal Fees $30.00 04282004 Fire Dept E 445-49000-304 Legal Fees $780.00 04282004 LaCentre Avenue Total COURT & MACARTHUR $3,865.00 Paid Chk# 019684 5/3/2004 CROSS NURSERIES INC. E 101-45000-598 Pledges & Contributions $143.77 015989 57th Street Imp (Lions Donato Total CROSS NURSERIES INC. $143.77 Paid Chk# 019685 5/3/2004 CROW RIVER NEWS NORTH E 101-42400-433 Dues and Subscriptions $34.00 ABLT-B2-BD 1-year Subscription E 10141400-433 Dues and Subscriptions $50.00 ALBT-BI-CH 2-year Subscription Total CROW RIVER NEWS NORTH $84.00 Paid Chk# 019686 5/3/2004 CROW RIVER RENTAL, INC. E 101-43100-400 Repair/Maint- Paved Rd $515.13 04122004-136Rental items -crack sealing Total CROW RIVER RENTAL, INC. $515.13 Paid Chk# 019687 5/3/2004 DAVIES WATER EQUIPMENT CO. E 602-49400-250 Meters for Resale $1,753.42 3219302 Water Dept Meter Equipment E 602-49400-250 Meters for Resale $23,934.81 3219361 Water Dept Radio Read Equip Total DAVIES WATER EQUIPMENT CO. $25,688.23 • 10 CITY OF ALBERTVILLE 04/29/04 3:11 PM Page 2 *Check Detail Register© April 2004 Check Amt Invoice Comment Paid Chk# 019688 5/3/2004 ELAN FINANCIAL SERVICES E 101-41100-200 Office Supplies (GENERAL) $52.60 1257 Floral Arrangement -Funeral E 101-41400-331 Travel Expenses $275.94 4315 Travel -Conference Expense E 101-41400-200 Office Supplies (GENERAL) $5.99 5311 Meeting Expense -rolls Total ELAN FINANCIAL SERVICES $334.53 Paid Chk# 019689 5/3/2004 ELITE SANITATION E 101-45100-415 Other Equipment Rentals $38.41 13473 Rental -Portable Bathrooms Total ELITE SANITATION $38.41 Paid Chk# 019690 5/3/2004 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $1,442.03 17673 Repair Engine #5 E 101-42000-404 Repair/Maint - Machinery/Equip $3,251.22 17674 Repair Engine #6 Total EMERGENCY APPARATUS MNTC $4,693.25 Paid Chk# 019691 5/3/2004 ENGINEERING AMERICA, INC E 601-49450-404 Repair/Maint-Machinery/Equip $1,844.69 5252 Repair/Mntc Equip -Total ENGINEERING AMERICA, INC $1,844.69 Paid Chk# 019692 5/3/2004 ESS BROTHERS & SONS, INC. E 101-43100-403 Repair/Maint-Catch Basins $116.09 GG1376 Maintenance -Grate -catch basin Total ESS BROTHERS & SONS, INC. $116.09 Paid Chk# 019693 • 5/3/2004 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) ($13.86) F12101 All purpose mix E 101-45100-210 Operating Supplies (GENERAL) $184.72 F12536 Tuff Stuff - Fertilizer E 101-45100-210 Operating Supplies (GENERAL) $121.50 F12539 Fertilizer -blend Total FEDERATED CO-OPS, INC. $292.36 Paid Chk# 019694 5/3/2004 FRANKLIN OUTDOOR SIGN CO. E 101-41800-399 Miscellaneous $20,515.00 INVO02240 Second Payment for Reader Sign Total FRANKLIN OUTDOOR SIGN CO. $20,515.00 Paid Chk# 019695 5/3/2004 G.R. MECHANICAL PLBG & HTG INC E 601-49450-405 Repair/Maint -Buildings $349.42 5680 Maintenance-WWTF (old bldg) E 101-42000-405 Repair/Maint -Buildings $515.48 5681 Maintenance Fire Hall Total G.R. MECHANICAL PLBG & HTG INC $864.90 Paid Chk# 019696 5/3/2004 HEINEN, PAUL E 101-42000-490 Donations to Civic Org's $1,249.00 04172004-01 Paul Heinen Benefit Total HEINEN, PAUL $1,249.00 Paid Chk# 019697 5/3/2004 LARSON PUBLICATIONS E 10141100-351 Legal Notices Publishing $313.50 04232004 Bldg Dept Tech E 101-41100-351 Legal Notices Publishing $238.43 04232004 Public Hearing Notices E 101-42000-340 Advertising $111.60 04232004 Fire Dept-Misc Advertising Total LARSON PUBLICATIONS $663.53 Paid Chk# 019698 5/3/2004 M M HOMES G 101-22800 Landscaping Escrow $3,000.00 495933 10606 - 50th Court Total M M HOMES $3,000.00 Paid Chk# 019699 5/3/2004 MENARDS E 101-45000-598 Pledges & Contributions $826.45 51272 57th Street (Lions Donation) E 10145000-598 Pledges & Contributions $256.23 55671 57th Street (Lions Donation) Total MENARDS $1,082.68 Paid Chk# 019700 5/3/2004 METRO FIRE E 101-42000-490 Donations to Civic Org's $912.48 17468 Flashlights (Weber Donation) I CITY OF ALBERTVILLE 0412910430 *Check Detail Register© April 2004 Check Amt Invoice Comment Total METRO FIRE $912.48 Paid Chk# 019701 5/3/2004 MILLER TRUCKING/LANDSCAPING SU E 101-45100-530 Improvements Other Than Bldgs $90.32 04212004 granite -parks E 101-45100-530 Improvements Other Than Bldgs $41.73 04222004 granite -parks Total MILLER TRUCKINGILANDSCAPING SU $132.05 Paid Chk# 019702 5/3/2004 MILLER, BRIDGET E 101-41400-200 Office Supplies (GENERAL) $73.86 04262004 pop, coffee, cups, pens, mics E 101-41400-200 Office Supplies (GENERAL) $96.29 04262004 Coffee maker Total MILLER, BRIDGET $170.15 Paid Chk# 019703 5/3/2004 MN DEPT. OF PUBLIC SAFETY E 601-49450-210 Operating Supplies (GENERAL) $25.00 86005000903M Hazardous -training Total MN DEPT. OF PUBLIC SAFETY $25.00 Paid Chk# 019704 5/3/2004 MN FIRE SERVICE CERTIFICATION E 101-42000-208 Training and Instruction $15.00 2400-042004 Brian Lewis -Certification E 101-42000-208 Training and Instruction $15.00 2400-042004 Amy Gibson -Certification E 101-42000-208 Training and Instruction $15.00 2400-042004 Bob Marquette -Certification E 101-42000-208 Training and Instruction $15.00 2400-042004 Chris Gaulrapp-Certification E 101-42000-208 Training and Instruction $15.00 2400-042004 John Gergen-Certification E 101-42000-208 Training and Instruction $15.00 2400-042004 Arin Davis Certification' Total MN FIRE SERVICE CERTIFICATION $90.00 Paid Chk# 019705 5/3/2004 NEXTEL COMMUNICATIONS E 101-41400-323 Nextel Radio Units $47.52 Two-way Cell-bmiller E 101-42400-321 Telephone $48.97 718183318-02Two-way Cell-bldgtech E 101-42400-321 Telephone $48.97 718183318-02Two-way Cell - jsutherland E 602-49400-323 Nextel Radio Units $48.97 718183318-02Two-way Cell - svold E 101-45100-323 Nextel Radio Units $48.97 718183318-02Two-way Cell - mjenkins E 101-41300-321 Telephone $57.47 718183318-02Two-way Cell-Ikruse E 101-41400-323 Nextel Radio Units $48.97 718183318-02Two-way Cell-thedquist E 101-41400-323 Nextel Radio Units $48.97 718183318-02Two-way Cell-Eng Inspec E 101-45100-323 Nextel Radio Units $48.97 718183318-02Two-way Cell-tguimont E 101-43100-323 Nextel Radio Units $48.97 718183318-02Two-way Cell - klindsay E 601-49450-323 Nextel Radio Units $48.97 718183318-02Two-way Cell-jmiddendorf E 101-43100-323 Nextel Radio Units $48.97 718183318-02Two-way Cell - Pwspare Total NEXTEL COMMUNICATIONS $594.69 Paid Chk# 019706 5/3/2004 NORTHERN TRAFFIC SUPPLY, INC. E 101-45100-210 Operating Supplies (GENERAL) $302.99 23-8379 Orange mesh safety vest Total NORTHERN TRAFFIC SUPPLY, INC. $302.99 Paid Chk# 019707 5/3/2004 OFFICE MAX E 101-41400-200 Office Supplies (GENERAL) $242.31 05092004-01 General Office Supplies E 101-42400-200 Office Supplies (GENERAL) $125.65 05092004-01 Bldg Dept Office Supplies Total OFFICE MAX $367.96 Paid Chk# 019708 5/3/2004 PITNEY BOWES E 101-41400-413 Office Equipment Rental $102.00 0787150-AP04 Postage Machine Rental Total PITNEY BOWES $102.00 Paid Chk# 019709 5/3/2004 PREMIER 94 TRUCK SERVICES E 101-43100-404 Repair/Maint - Machinery/Equip $65.00 0062278-IN Tractor Inspect - Unit 64 Total PREMIER 94 TRUCK SERVICES $65.00 Paid Chk# 019710 5/3/2004 S.E.H. E 482-49300-303 Engineering Fees $1,500.00 0112801 City Hall Space Needs • 12 • CITY OF ALBERTVILLE 04/29/04 3:11 PM Page 4 *Check Detail Register0 April 2004 Check Amt Invoice Comment E 466-49000-303 Engineering Fees $17,085.18 0112802 PW 2003-4 Facility E 470-49000-303 Engineering Fees $1,100.71 0112922 2004 CSAH 37 bike path E 476-49000-303 Engineering Fees $2,974.17 0112923 School Pedestrian/Bike Trail E 443-49000-303 Engineering Fees $162.60 0112924 Karston Cove 3rd Addn E 473-49000-303 Engineering Fees $13,010.01 0113054 Prairie Run 2003 E 101-41700-303 Engineering Fees $3,457.00 0113055 General Engineering E 468-49000-303 Engineering Fees $27,360.00 0113056 CSAH 19 Ramps E 456-49000-303 Engineering Fees' $1,839.11 0113057 TL Second Add E 448-49000-303 Engineering Fees $587.26 0113058 CSAH 19 upgrade E 469-49000-303 Engineering Fees $4,305.48 0113059 NW Wright Cty Study E 450-49000-303 Engineering Fees $405.36 0113060 AV 6th E 453-49000-303 Engineering Fees $140.90 0113061 Kollville Estates 2nd E 101-42400-300 Professional Srvs (GENERAL) $1,200.00 0113062 Lot Surveys E 450-49000-303 Engineering Fees $528.56 0113063 AV 4th - misc E 456-49000-303 Engineering Fees $264.28 0113064 2000 TL development E 460-49000-303 Engineering Fees $20,783.00 0113236 WWTP Phase 2 Total S.E.H. $96,703.62 Paid Chk# 019711 5/3/2004 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings $55.65 04202004-04 Security - Fire Hall Total SENTRY SYSTEMS, INC. $55.65 Paid Chk# 019712 5/3/2004 SPRINT- MO E 101-43100-321 Telephone $30.26 04212004-04 Phone - PW Garage main E 101-41940-321 Telephone $50.03 04212004-04 Phone - CH 4th line E 101-41940-321 Telephone $28.86 04212004-04 Phone - CH private line E 101-41940-321 Telephone $30.26 04212004-04 Phone - CH Fax line E 101-41940-321 Telephone $30.26 04212004-04 Phone - CH Internet Sery E 101-42400-321 Telephone $105.25 04212004-04 Phone - Bldg Dept E 601-49450-321 Telephone $25.73 04212004-04 Phone- Sewer Plant E 101-41940-321 Telephone $231.41 04212004-04 Phone - tax/surcharges E 101-41940-321 Telephone $50.03 04212004-04 Phone - CH 2nd line E 101-42400-321 Telephone $110.25 04212004-04 Phone - Bldg Dept E 101-43100-321 Telephone $30.26 04212004-04 Phone - Sewer/Water fax E 101-42400-321 Telephone $56.98 04212004-04 Phone - Bldg Dept E 101-41940-321 Telephone $50.03 04212004-04 Phone - CH 3rd line E 101-42400-321 Telephone $50.03 04212004-04 Phone - Bldg Dept E 101-42400-321 Telephone $50.03 04212004-04 Phone - Bldg Dept E 101-42000-321 Telephone $41.07 04212004-04 Phone - Fire Dept line E 101-41940-321 Telephone $39.09 04212004-04 Phone - charges E 101-42000-321 Telephone $32.12 04212004-04 Phone - Fire Dept fax E 101-41940-321 Telephone $187.08 04212004-04 Phone - CH main line Total SPRINT- MO $1,229.03 Paid Chk# 019713 5/3/2004 TOSHIBA AMERICA INFO SYS INC E 101-41400-413 Office Equipment Rental $521.32 38869428 Copier tease Payment Total TOSHIBA AMERICA INFO SYS INC $521.32 Paid Chk# 019714 5/3/2004 TRUEMAN WELTERS E 601-49450-404 Repair/Maint - Machinery/Equip $90.33 IB1660 Parts -PM Total TRUEMAN WELTERS $90.33 Paid Chk# 019715 5/3/2004 UNLIMITED ELECTRIC E 101-42000-405 Repair/Maint -Buildings $354.18 6301 Motion Detector switches Total UNLIMITED ELECTRIC $354.18 Paid Chk# 019716 5/3/2004 VANCE BROS INC. E 101-43100-400 Repair/Maint - Paved Rd $2,731.73 M 27415 crack filler 13 CITY OF ALBERTVILLE *Check Detail Register© April 2004 Check Amt Invoice Comment Total VANCE BROS INC. $2,731.73 Paid Chk# 019717 5/3/2004 VERIZON E 101-42000-321 Telephone $16.70 3533357050 Phone - Fire Dept cell Total VERIZON $16.70 Paid Chk# 019718 ` 5/3/2004 WOODSIDE COMMUNITIES G 101-22800 Landscaping Escrow $2,750.00 420436-2 6241 Karston Drive G 101-22800 Landscaping Escrow $2,750.00 420443-1 6246 Karston Drive Total WOODSIDE COMMUNITIES $5,500.00 04/29/04 30 Paid Chk# 019719 5/3/2004 WRIGHT COUNTY HIGHWAY DEPT. ' E 101-43100-226 Sign Repair Materials $167.29 4150 24-7' posts Total WRIGHT COUNTY HIGHWAY DEPT. $167.29 Paid Chk# 019720 5/3/2004 WRIGHT CTY AUDITOR/TREASURER E 101-41800-511 Taxes on City Property $39.00 05152004-01 Taxes - E 101-41800-511 Taxes on City Property $138.00 1106-1 Taxes - 364100 E 101-41800-511 Taxes on City Property $32.00 1110-1 Taxes - 364303 E 101-41800-511 Taxes on City Property $32.00 158-1 Taxes - 000010 E 101-41800-511 Taxes on City Property $270.00 169-1 Taxes - 002090 E 101-41800-511 Taxes on City Property $372.00 171-1 Taxes - 002100 E 101-41800-511 Taxes on City Property $203.00 172-1 Taxes -002110 E 101-41800-511 Taxes on City Property $360.00 258-1 Taxes - 010010 E 101-41800-511 Taxes on City Property $238.00 259-1 Taxes - 010020 E 101-41800-511 Taxes on City Property $520.00 261-1 Taxes - 010040 E 101-41800-511 Taxes on City Property $39.00 425-1 Taxes - 000010 E 101-41800-511 Taxes on City Property $2.00 45982-1 Taxes - 000050 E 101-41800-511 Taxes on City Property $349.00 47360-1 Taxes - 000030 E 101-41800-511 Taxes on City Property $32.00 49219-1 Taxes - 001010 E 101-41800-511 Taxes on City Property $1,026.00 52289-1 Taxes - 000020 E 101-41800-511 Taxes on City Property $301.00 53584-1 Taxes - 000010 E 101-41800-511 Taxes on City Property $30.00 53585-1 Taxes - 000020 E 101-41800-511 Taxes on City Property $624.00 57546-1 Taxes - 000010 E 101-41800-511 Taxes on City Property $269.00 57547-1 Taxes - 000020 E 101-41800-511 Taxes on City Property $59.00 57548-1 Taxes - 000030 E 101-41800-511 Taxes on City Property $133.00 57549-1 Taxes - 000040 E 101-41800-511 Taxes on City Property $20.00 58561-1 Taxes - 000010 E 101-41800-511 Taxes on City Property $34.00 59005-1 Taxes-000010 E 101-41800-511 Taxes on City Property $50.00 59006-1 Taxes - 000020 E 101-41800-511 Taxes on City Property $32.00 879-1 Taxes - 011208 E 101-41800-511 Taxes on City Property $32.00 927-1 Taxes - 012109 E 101-41800-511 Taxes on City Property $8.00 928-1 Taxes - 012110 E 101.41800-511 Taxes on City Property $246.00 929-1 Taxes - 012111 E 101-41800-511 Taxes on City Property $420.00 930-1 Taxes - 012112 E 101-41800-511 Taxes on City Property $32.00 933-1 Taxes - 012116 E 101-41800-511 Taxes on City Property $14.00 934-1 Taxes- 012117 E 101-41800-511 Taxes on City Property $8.00 943-1 Taxes - 012126 E 101-41800-511 Taxes on City Property $32.00 945-1 Taxes -012128 Total WRIGHT CTY AUDITOR/TREASURER $5,996.00 Paid Chk# 019721 5/3/2004 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $22,204.00 Patrol-04-5 Police Protection Sery Total WRIGHT CTY SHERIFFS PATROL $22,204.00 Paid Chk# 019722 5/3/2004 WRIGHT-HENNEPIN COOPERATIVE E 101-43160-381 Electric Utilities $58.81 05092004-05 Street Lighting- 58-59-60 St. E 101-45100-381 Electric Utilities $152.00 05092004-05 Electric - Towne Lakes Park 14 • CITY OF ALBERTVILLE 04/29/04 3:11 PM Page 6 *Check Detail Register© April 2004 Check Amt Invoice Comment E 601-49450-381 Electric Utilities $68.33 05092004-05 Electric -Towne Lakes -Lift Stat Total WRIGHT-HENNEPIN COOPERATIVE $279.14 Paid Chk# 019723 5/3/2004 XCEL ENERGY E 101-45100-381 Electric Utilities $7.42 06072004-05 Electric-58th St-P.Shelter E 101-42400-381 Electric Utilities $40.37 05072004-05 Electric -Bldg Dept. E 101-43100-381 Electric Utilities $80.74 05072004-05 Electric-PW Garage E 101-45100-381 Electric Utilities $228.88 05072004-05 Electric-58th -Skating/Rink E 601-49450-381 Electric Utilities $54.09 05072004-05 Electrc-52nd St -Lift Station Total XCEL ENERGY $411.50 10100 Premier Bank $211,828.20 Fund Summary 10100 Premier Bank 101 GENERAL FUND $89,527.82 421 B.I.D./52ND ST $90.00 443 KARSTON COVE $162.60 445 ALBERTVILLE CROSSINGS $780.00 446 FIRE HALL $30.00 448 CSAH 19 IMPROVEMENT $587.26 450 ALBERT VILLAS $993.92 453 KOLLEVILLE ESTATES $140.90 TOWNE LAKES $2,103.39 •456 460 2000 WWCF EXPANSION $20,783.00 466 PUBLIC WORKS FACILITY $17,505.18 468 CSAH 19 RAMPS $27,540.00 469 WRIGHT CTY TRANSPORTATION $4,305.48 470 CSAH 37 $1,100.71 471 ALBERTVILLE DENTAL $30.00 473 PRAIRIE RUN $13,280.01 476 SCHOOL PEDESTRIAN- BIKE TRAIL $3,004.17 479 FLOORING AMERICA $30.00 481 WRIGHT-HENNEPIN SUBSTATION $90.00 482 CITY HALL 2004.5 $1,500.00 601 SEWER FUND $2,506.56 602 WATER FUND $25,737.20 $211,828.20 - 15 City of Albertville WRIGHT COUNTY RESOLUTION NO.2004-12 RESOLUTION FOR RE-ESTABLISHING UNCHANGED PRECINCTS AND ESTABLISHES NEW VOTING LOCATION Be it resolved, by the Albertville City Council, (1) Whereas the boundaries of the Precinct 0005, which consists of the territory of the City of Albertville remain unchanged following state legislative redistricting, the Albertville City Council hereby reestablishes this precinct with those boundaries as required by Minnesota Statutes 204B.14, subdivision3C. (2) Whereas the polling place for Precinct 0005 changes to St. Albert's Parish Center, 5700 Main Avenue NE, the Albertville City Council hereby establishes this location as the , designated polling place for this precinct in accordance with Minnesota Statutes 204B.16. Approved by the City Council of the City Albertville this Yd day of May, 2004. Donald Peterson, Mayor Larry Kruse, City Administrator 16 City of Albertville MEMORANDUM TO: Mayor and City Council FROM: Tim Guimont, Public Works Supervisor DATE: April 30, 2004 SUBJECT: Public Works/Parks Maintenance Report PUBLIC WORKS Streets - We have completed the crack filing for the year 2004. Snowplow Truck — I will have the price for the new plow truck at the meeting. It will be close to $100,000. We have decided on a single axel truck with a 12' box as opposed to a 10' box on the last truck. PARKS The skateboard park continues to be a problem with trash, vandalism and bad behavior. We have aerated and fertilized some of the ball fields. We have repaired the lawn mowers and began mowing. I have included a quote from Unlimited Electric for the trenching and installing power to the dugouts, new gazebo, and scoreboards at the softball fields. There is a quote from Unlimited Electric for the lighting on the new softball and baseball field. This is a FYI item for the future. OTHER Signs Signs - everywhere a sign. We have picked up several signs and have them stored behind the Public Works building. How long do you want us to wait before we dispose of them? In other words how long do you want us to store them? If there is a phone number available do you want us to notify them to pick their signs up? Could we charge them to bring the signs back to their office? tg/bm is 17 IrkUNLIMITED ELECTRIC, INC. 4346 25th Shut NW Buffalo $3313 PH+C NE (320) 963.4312 ITEM DESWUPTION A*10 BILE MICE ulew ll F .Ism P6 By mum* U00ft IF" Clam L404* 10 40 VOW W..Ay i 163 Fir F'WUn (38) ( owl) Estimate T PfWAc SET 10 DAVS LWaing 9wvW F d 1 ary TOTAL, 1 1 1 9,454,06 • 30DAYSl KXAWCALLWUWlTHANV Ott . I YCA) TOTAL '3I3I a HAVE (612) 337 I.Is a e my OWN mbfam (.ft *Ili## rm so t , 18 UNLEWTED .ELECTW C, INC. Estimate 4346 25th get NW BuffMN 55313 DATE ESTIMATE W. PHONE (320) 9634312 517 .. TERMS CT le i' 1* DAYS po . lbw ITEM VESCRFTION OTY TOTAL A"10 "Top"1 67 .111 ii T i Pn L. by mosom 1. , 36 FooWsoolla InW 20 Pow Outfield 6 Poks 16 to V. W sto PC, Fsam (t tom ) 1 4,564.00 Quous,k"WWZ. DA'YSI PLFASE CALL MWF WMI AWQIMUONSYM RAVE (fit 2)237 1 TOTAL WinaiNd Elocuk,t .1s for ("Aims WW" Ws to PWW OpNO to wipes. -d. - ......................... .......... ......................... ................ ._:_............. .._.................... _.... .._................. _.......................... _ .................... ...................... .............................. ......_.................._.................... • 19 UNLIMITED ELECTRIC, INC. p 4346 23th Svftt NW Buffalo MN 55313 . PHONE (32Q) 963.4312 ITEM DESC1tPTION BM ROPECTONA D AFRDAVITRE 19 M Ada " To ftk $Wax Lca wire SvWwd By City A f16 1 wW 1 k up tkdw Gmund Sgrvve Far Sww A9418 T 1 powet in doW am fray .A9016 1 0400 for $PMWI FicW out A9010 Prig Par iih 2 ON Ckviks f 71t SbdW ++-'^+ NM Pr c Pa x canammg 2 C ) Un ` FIMMOlac. is mwmWk fitaU kwam fwpublk WOW, chy *fAtbWvi0e wtfi be uspwAk fnrall priv fat (Xa Bjt ) • Estimate We MMAW P*, 5 Nff 10 DAV9.. OTY 1 125.E 1 1•,fIM1�4 11AV11db12)25?-48A1 TOTAL tfachmiw Bcdm 1d .1s an`bklade (ax . R w not w and * co&, tnm w4w, and, or 1 ..........................................._.._.._............................ _........................... .................................... .... ............ ......... ............................. ..... ....... ............................. ................................................. ..................................... ...... ....................... .................................... _.................. 20 City of Albertville MEMORANDUM TO: Mayor and City Council FROM: John Middendorf, Wastewater Department DATE: April 30, 2004 SUBJECT: Wastewater Treatment Facility Report WASTEWATER REPORT I had an Intern working with Sean and myself for the past two weeks. This is the Third year we have done this. I would like the approval to purchase aTruck Crane for the 2003 One -Ton. The truck is set up for one. I already have it reinforced and out riggers for a crane. There is $11,500 in the Sewer C/O Other Equipment Fund. There is a small crane on the old Water Dept truck, which we have out grown. Included are the two (2) bids I have received for the Truck Crane. 1. Crysteel Track Equipment for $8,687.76 2. ABM Equipment and Supply for $8,759.00 I recommend accepting the bid from Crysteel Truck. Equipment WATER DEPARTMENT REPORT I have ordered the Radio Read hardware. The meters and radio units are here. I have been installing radio units on new homes. JM:bm 21 • CRYSME. TRUE x 3TNM 67W IM �� LY,Ait SW2 PAX 763- 71 9a ,ZQUTPMZNT AVW21.2M JftNdddvvW City of a le 5975 MM Avwm NE $5301 fiW'8`-I$ boo,, Dew Jobw Om (1) L % 3200 ib apedWat 3 mat 12 VDC pjmwtwy rjNm vd; All 0 #Eof% it C*f °per - is I feet 23 fixg *fBWWW able 3 POW of vrwo - J30 Meow uwt Powa r RaNden and Power Bam EkvWm I0,11ec womsku so i [ fm -madal I I to is fm z q4 IWWW a N Mp Wv 4p Equommt aastl hkskbtkA S$157M T41 •� Nor T+e .t if° give m e's 4 , st 22 I• Above prig dqM mchWo Was tex Thank you fat comddeting ABM Eqaoamut A SWly, bw i hope the above inknuidoa wild business&Ww you to plact this wish tuL ShouW you bave any qwmdm or need addidowd i do no bwiuft to contm mda. S' yr, .» Ron Zisnnar R" atiue 23 0 ■. • ' NORTHWEST ASSOCIATED CONSULTANTS INC. 10 VW5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 plannersGnacplanning.com MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: April 28, 2004 RE: Albertville — Karston Cove 3'd Addition Townhomes FILE NO: 163.06 — 04.12 Karston Cove townhome preliminary plat and amended PUD is coming to the City Council meeting on May 5, 2004. The findings of fact are attached and are reflective of the Planning Commission's recommendations. In staff review of the submitted preliminary plat and drawings, it appeared that the townhomes were compliant with the R-5 standards and were ready for approval with the conditions outlined by the Planning Commission. On April 21, 2004, we received a fax transmission from Roger Fink of Woodside Communities LLC. He indicated that he would like to revisit the need for 480 square foot minimum garage sizes for Karston Cove and would like to have some consideration for a rear yard setback variance for the southerly most building in the plat. This requested consideration is a result of a change in unit style. The preliminary plat drawings show a townhome that is 32 feet deep. Woodside Communities is now asking for a change in unit style that would result in a townhome that is 44 feet deep, resulting in a 12 foot encroachment in the required setback. Beyond a phone discussion with Mr. Fink, we have not resolved the issue as far as unit type or any setback variance. We offer these comments as a`means of notifying the City Council that there are outstanding issues related to this plat and that, while the plat may proceed to the Council for consideration, they may also wish to delay any action on this plat as a means of resolving the outstanding issues related to setback and garage size. 25 CITY OF ALBERTVILLE Applicant's Name: Woodside Communities LLC 4-28-04 • City Council Findings of Fact & Decision Preliminary Plat/PUD Amendment Request: The applicant is requesting an amendment to a previously approved preliminary plat from 1998 for Karston Cove 3'd Addition. The applicant has submitted plans for subdivision of 43 townhome units on 8.43 gross acres. The site is located south of CSAH 37 in the western City limits abutting Cedar Creek North development. The purpose of the application for preliminary plat/PUD amendment is to allow a change in the housing type from back to back townhomes to all row style townhomes for the site. Planning Commission Public Hearing Date: April 13, 2004 City Council Meeting Date: May 3, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The planning report, dated April 7, 2004, prepared by NAC is incorporated herein. B. The Planning Commission recommended approval of the application for preliminary plat/PUD amendment with the following findings: 40 1. The Albertville Comprehensive Plan contemplates medium density residential development for the site. 2. The site is currently zoned R-5, Medium Density Multiple Family which allows the proposed uses and the density being requested by the applicant. 3. The applicant is proposing an amendment to a previously approved 1998 Karston Cove plat of which the number of units has not changed and the proposed grading plan is consistent with the previously approved grading plan. 4. The Planning Commission recommendation from their April 13, 2004 meeting is incorporated herein. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the Karston Cove P preliminary plat based on plans dated 3/09/04 and subsequent revisions received to date subject to the following conditions: 1. The open off-street parking stalls located north of 64'h Street between the townhomes and the street shall be relocated to the north side of the townhomes in Block 1. 2. The northerly most two parking stalls located south of W Street along the eastern access drive shall be eliminated. 0 26 • 3. Two additional stalls shall be located along the southern private drive more central to the townhome development for a broader distribution of off -site parking. 4. No parking shall be allowed on the private streets. The applicant shall be responsible for providing and posting "no parking„ signs near and along all private drives. 5. The turning radii of the street intersections shall be subject to review and approval by the City Fire Chief 6. The applicant shall show snow storage areas on the site plan that will be implemented during the plowing of all private streets. 7. The applicant shall provide revised landscape plans that include the following: a. All plantings shall be relocated from the traffic visibility triangles where private streets enter 65s' Street. b. Additional overstory deciduous trees shall be planted along both sides of 64'h Street. C. The applicant shall provide a landscape and berm screen between the townhomes and the parking area for Winter Park. Said landscape plan shall be submitted for review and approval by City staff. d. Additional landscaping shall be placed in the northeast portion of the PUD to provide screening between existing townhomes in Kollville Estates and the proposed Karston Cove townhomes. 8. All signs proposed for the site shall require sign permits. The applicant shall be responsible for the installation and payment of all street signs and traffic control signs. 9. The applicant shall submit a photometric plan and 'provide details on all light fixtures for review and approval by City staff. All lighting shall be hooded and with a 90 degree cutoff to prevent glare for adjoining properties. The Planning Commission also recommended additional lighting to be located at all guest parking locations. 10. Grading, drainage and utility plans are subject to review and approval of the City Engineer. 11. Lots 1, 2, and 10, Block 1 and Lots 7, 8, and 9, Block 2 shall be revised to allow for a 20 foot buffer along the wetlands per 1998 approvals 12. Buffer areas shall be maintained with native planting materials. 13. The applicant shall submit revised building elevations that illustrate a minimum of 25 percent of all walls having exterior finishes of brick or stone. 14. The applicant shall enter into a development agreement with the City. 15. The applicant shall submit homeowners association documents for review and approval by the City Attorney. Said documents must specifically outline the maintenance responsibilities for private streets and common areas owned by the association. 16. The applicant will provide a sidewalk along the south side of 60 Street. 17. The applicant shall include in all sales material for the Karston Cove 3rd Addition townhomes a map that depicts the location and the intended use for the parking area in Winter Park. Adopted by the Albertville City Council this 3rd day of May 2004. City of Albertville 27 • By: Don Peterson, Mayor Attest: By: Bridget Miller, City Clerk i 28 • SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Peter J. Carlson, PE Albertville City Engineer DATE: April 26, 2004 RE: Structural Engineering Fee STMA Hockey Arena SEH No. P-ALBEV0411.00 14 Attached is a memo from Paul Steward, SEH Structural Engineer, in which he briefly outlines two options for the locker room addition and our associated fee for structural engineering. If option 1 is chosen, we would complete the work at our hourly rates not to exceed$10,500. If option 2 is chose, we would complete the work at our hourly rates not to exceed $7,325.00. Please add this item to the May 3, 2004 agenda for consideration by the city council. Peter J.,Carlson, PE Principal Authorized Signature Larry Kruse Date Albertville City Administrator jmw Enclosure uAa\a1bev\041100\W=eW\m-kruw-042304.doc 29 1 • SEH MEMORANDUM TO: Peter J. Carlson, PE Client Service Manager FROM: Paul E. Steward, PE Sr. Structural Engineer DATE: April 20, 2004 RE: Albertville Ice Arena Structural Budget SEH No. P-ALBEV0411.00 0.00 After visiting the site and reviewing the requirements for modifying the structure, we have identified two options and budgets for the modification of the ice arena. Option 1 is the architect's conceptual design, while Option 2 would involve extending the roof at the same slope over the new locker room area. During our site visit the hockey coach indicated that Option 2 was favorable to him. Both options and the corresponding structural design budgets are detailed in the following paragraphs. Option 1, the architect's design, consists of modifying the existing frames to attach new roof members for the new addition • Analyzing the existing frames and determining the necessary framing for the new roof would be require a significant effort. We have estimated that this option would require 5 plan sheets to convey the necessary information. The construction cost for this option would be significantly higher than Option 2 due to the removal of portions of the roof and the more detailed roof and larger amount of building supplies. We have estimated that this option would require 57 hours for structural design, 65 hours for structural technician and 9 hours of QA/QC time. The cost of those hours would be $10,050.00, Option 2, the roof extension design, consists of extending the roof line to the South by attaching a lean-to structure to the side of the building. Some analysis of the existing frames would need to be completed, but it would not be as extensive because the roof itself would not be modified. We have estimated that this option would require 3 plan sheets to convey the necessary information. The cost of construction of this option would be less than Option 1 because the quantities of steel and other materials would be considerably less and there would be little impact to the existing roof. An additional benefit of this option would be that this option would cause only minor or no disruptions to ice time. We have estimated that this option would require 25 hours for structural design, 50 hours for structural technician and 6 hours of QA/QC time. The cost of those hours would be $7,325.00. Please feel free to contact me at 651.490.2170 if you have any questions. 30 • l SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Peter J. Carlson, PE Albertville City Engineer DATE: April 26, 2004 RE: 2004 Street Overlay Cost Estimates Albertville, Minnesota SEH No. A-ALBEV 0412 14 Enclosed is a map indicating recommended street overlays and seal coat for 2004. The map also shows the pervious overlay projects and a recommendation for street overlays in 2005. The work on 50 Street would be undertaken by the City of St. Michael. Albertville would be responsible for half the cost. As in past projects, miscellaneous street patching and concrete curb replacement would be completed with the overlay project. The cost for 2004 is estimated as follows: Street Overlays $65,000 5& Street Overlay $12,000 Miscellaneous Patching $ 5,000 Miscellaneous Curb Repair $ 7,500 Street Seal Coat $20,000 djg Enclosures c: Tim Guimont, City of Albertville (w/enclosures) Jim Schulz, City of Albertville (w/enclosures) Russ Bly, SEH (w/enclosures) u:\a\albev\041200\corr\m-city-042604.doc 31 To: Albertville City Council From: Robert Ruppe CC: Larry Kruse Date: 7/20/2004 Re: Establishment of a Park Board The City of Albertville currently has a Parks Committee that advises the City Council with regard to issues relating to parks and recreation. The Council is considering establishing a park board. A. ESTABLISHMENT OF THE PARK BOARD. The council of any city of more than 1,000 population may, by ordinance, establish a park board. The board shall consist of three, five, seven or nine members as determined by resolution or ordinance. The mayor, with council approval, appoints the board members. Members serve three-year overlapping terms and may be removed by the mayor, with the council's consent, for cause after a hearing. Board members receive no compensation, unless the council authorizes compensation. The board may be dissolved by a unanimous vote of the council. See Minn. Stat. §412.501. B. DUTIES OF THE PARK BOARD. The statutory duties of the park board are laid out in Minn. Stat. §412.521. In short the park board has the duty to maintain, beautify, and care for park property and perform all other acts necessary to carry out its statutory powers. The board must make quarterly reports of its activities to the council, and file an annual statement of receipts and disbursements with the city . clerk. 32 I • • 1. Powers of the Park board. Pursuant to Minn. Stat §412.521 the park board, if established, shall have the following powers to carry out its "full, absolute and exclusive control over all property set aside for park purposes": a. Employment. The park board may employ necessary personnel and fix their compensation. b. Construction; contracts. The park board may construct roadways, paths, buildings, fountains, docks, boathouses, bathhouses, refreshment booths, amusement halls, pavilions, and other necessary structures and improvements in parks. The board may, with the consent of the council, make contracts and leases for the construction and operation of these facilities for terms not exceeding ten years. Every such contract and lease shall provide that the structure shall be operated for the public use and convenience, and that the charges shall be reasonable and it shall reserve to the park board power to prescribe reasonable rules and regulations from time to time for the conduct of the privilege. c. Purchase of supplies; equipment, and services. The park board may purchase all necessary materials, supplies, equipment, and services. d. Maintenance. The park board shall maintain, beautify and care for park property. e. Permit club to use navigable waters; limitations. The park board may lease to private clubs the privilege of occupying limited areas in the bed of any navigable lake adjacent to a park for clubhouse purposes for not more than ten years. No clubhouse shall be so located as to interfere with navigation. Every such lease shall reserve to the board full power and authority to make from time to time reasonable rules and regulations with respect to the use of the leased property. The lessee shall have power to retain the clubhouse for the use of its own members and guests. f. Entertainment. The park board may provide musical and free entertainment for the general public. g. Ice. The park board may regulate the taking of ice from any pond, lake or other body of water in any parka 33 h. Additional powers. The park board may perform whatever other acts are • reasonable, necessary and proper to carry out the powers granted in section 412.511. 2. A park fund will need to be established and used for the purpose of carrying out the powers of the park board. For the purpose of carrying out the powers of the park board there shall be established in the city treasury a special fund to be called a "park fund." No later than September i of each year the park board is obligated by statute to present to the council its estimate of the financial needs of the board for the ensuing fiscal year. In response to this request, the council may transfer to the park fund the money it deems necessary for park purposes. See Minn. Stat. §412.531. Although Minnesota statutes do not specifically state that the park board controls the funds allotted by the city council, such control can be inferred. For example, Minn. Stat. §412.511 states that: Either the park board or the council may acquire land for park purposes but the park board shall have full, absolute and exclusive control over all property set aside for park purposes. Further, Minn. Stat. § 412.531 provides that the Park board and not the Council shall pay S any expenses necessary to carry out the powers granted in Minn. Stat. §412.51. Minn. Stat. §412.531 provides as follows: The park board shall, in the same manner as the council under section 412.271, subdivision 1, and to the same extent, audit claims to be paid from the park fund. The secretary of the board shall draw an order upon the treasurer for the proper amount allowed by the board. Upon counter signature by the president of the commission and presentation, orders shall be paid by the treasurer. C. CREATION OF AN ADVISORY PARK BOARD. Cities may also create advisory park boards and commissions under Minn. Stat. §412.111 which provides in relevant part as follows: The council may create departments and advisory boards and appoint officers, employees, and agents for the city as deemed necessary for the proper management and operation of city affairs. The council may prescribe the duties and fix the compensation of all officers, both appointive and elective, employees, and agents, when not otherwise prescribed by law. 34 . With the creation of an advisory Park board, the Board may exercise only those duties the council has legally assigned to them. They can have authority to conduct investigations and to make recommendations. The Board, however, may not make decisions on behalf of the council. The Board would be subject to the same rules as the full council under the open meeting law. In many cities, it is routine for the council to approve a Board's recommendations if it has done a thorough and competent job. It is important, however, for all council members to be aware of their independent obligation to the city as a whole when considering whether to adopt an advisory board's recommendation. It is only the council's final decision, and not the board's recommendation, that can bind the city. D. CONCLUSION Should the city establish a statutory park board, versus an advisory park board, the park board and not the council would have the ultimate authority over the city's parks and the funds used to operate and maintain the parks. The council would have to place its trust in the members appointed to the park board to carry out their obligations to the city. • • 35 • Date: April 30, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. 400 Series Negative Development Fund Balances: I continue to work with City Attorney Couri and City Engineer Carlson to collect past developer billings. Recently we collected $49,042.33 from Towne Lakes and expect the remainder of their billings within 30 days; Leuer Munsterteiger Properties have paid $44,666.00 for Heuring Meadows; $31,494.39 for Kollville Estates and $15,937.88 for Kollville 2nd Addition. We continue to make progress on most fronts answering questions and meeting with Developers to clarify billings. 2. Health Insurance/WageBenefits: Following Wednesday's meeting health survey information is being disseminated to employees in order to get two or three offers from insurance providers. 3. City Main Street Sign: Another letter and contract was mailed out to all downtown businesses encouraging their participation. To date we have the City displayed sign. Smackdowns and Kay Marie & Carols Dance Studio' responded to our letter signing contracts and the faceplates are being made. Three slots remain to be filled. 4. Codification Project: On -going. 5. House Moving: Viet Construction needed an asbestos inspection before they would agree to remove the basement • of the remaining house at a cost of $500. The house movers are on site as of April 28, 2004. 6. YMCA Meeting: Currently 169 telephone surveys have been made and they are scheduled to complete data collection on May 19d'. About 60 people attended the information meeting at the school on April 156', with about 20 Albertville residents attending. We anticipate some feedback in late June or early July. 7. Finance Director Position: Tina Kneip has accepted the Finance Director's position and will be able to start Monday, May 24, 2004. Enclosed in the addendum of the packet is Tina's resume. 8. 2003 Annual Audit: Brian Block, KDV Auditor completed the remainder of his audit work this past week. I anticipate scheduling Brian to review 2003 findings at the June 7'h council meeting. 9. Public Works Facility: The contractor is proceeding with site work for the Public Works Facility and is now installing underground utilities. I am holding off working on the financing until mid May. 10. Wright Hennipin Administrative Subdivision: We continue to work with Wright Hennipin. The ball is in their court and we are waiting to hear back from the Rodens. 11. Albertville Newsletter: Scheduled to go out the week of May 1 Od' and will have information about the YMCA and Albertville Friendly City Days. Please submit any items you may have. 36 Dear Mr. Kruse, • This letter is in regard to the need for a new road exiting the Albertville Outlet Mall from the west end. A new road would run between the mall and our property just west of the mall, and would inersect 67th Street N.E., which connects Co.Rd.'19 and our store on Keystone Ave. N.E. This new road is very necessary to help eliminate the congestion at the Mall's entrance on Co. Rd. 19. Currently all customer vehicles as well as large trucks must use the eastern entrance and exit. In case of emergency this could be disastrous. Many of our customers also enter the mall at this entrance believing, they can reach our store through the mall, causingadditional congestion. A new road on the west end would provide a needed escape valve in times of emergency, and would also provide shoppers an alternative exit. Shoppers could easily move from the mall to our store and visa versa. This will be even more important; as development continues around the mall, and more shoppers and truckers seek access to the properties west and north of the mall. An added benefit to this new road would be to eliminate the large mounds of dirt left over from the original mall excavation that block the view of our store from Co. Rd. 19. These mounds are not only unsightly, but they constantly erode onto our property. Also, The city has to periodically dredge the eroding dirt on the mall's side to maintain proper drainage. We have seen plans drawn up for this road which demonstrate the viability of the project. We think the benefits of this road would far exceed the costs in terms of encouraging further commercial development in the near future and increasing the value of existing development. Please call me at 763-497-7800 anytime to discuss this further or to notify us when this might be put on the agenda for a city council meeting. Sincerely, Wes Wiley • 38