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2004-06-21 CC Packeti •A�Ibcrtvillc sma umn Im �&. ALBERTVILLE CITY COUNCIL AGENDA June 21, 2004 7:00 PM 1. CALL TO ORDER ROLL CALL— ADOPT AGENDA 2. MINUTES a. June 7, 2004, City Council Meeting (pg 3-11) 3. CITIZEN FORUM — (10 Minute Limit) 4. CONSENT AGENDA a. Approve payment of claims check number 19852 to 19898 (pgs 12-18) 5. ACTION ON PULLED CONSENT ITEMS 6. PUBLIC HEARINGS (None) 7. DEPARTMENT BUSINESS a. Street & Park Department Report 1. Request to accept the quote from Omann Bros. in the amount of $3,650 to install a blacktop curb around Westwind Park, fix and repair two sections of bituminous trail and install a drain file under two trail sections with funds coming out of the Trail Maintenance account (pg. 19) 2. Request to purchase a Steiner Lawn Sweeper from Greenberg Implement, Inc., Nowthen, Minnesota for $2,675 with funds coming from the Park Equipment budget. (pg.20) 3. Request to accept the 2004 Seal coat bid from Pearson Brothers in the amount of $19,965 with budgeted funds coming from the Seal Coat Expense Account. (pg 21 & 22) b. Water/Sewer Report (None) c. Planning & Zoning 1). Towne Lakes: Request to revisit last meetings requirement to have a minimum of 25% of the building brick, concrete or stone. 2). Karston Cove (See last meeting's packet and enclosed) 3). Phil Morris Concept Plan Review • d. Engineering 1). Towne Lakes Second Reduction in Letter of Credit e. Legal 1). Prairie Run - Request for reduction in letter of credit. f Administration 1. Written Administrative Report (pg 23-25) 2. Sheriff's Report 8. OTHER BUSINESS 9. OTHER MINUTES AND MATERIALS: Finance Report (pg. 26 & 28) 10. ADJOURNMENT 2 City of Albertville Minutes June 7, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Councilmembers LeRoy Berning, Tom Fay, Dorothy Rich, and Ron Klecker, City Engineer Pete Carlson, City Planner Al Brixius, City Attorney Mike Couri, and City Administrator Larry Kruse. Absent: None Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. MINUTES: MOTION BY Councilmember Klecker, seconded by Councilmember Fay to approve the minutes of May 17, 2004. Motion carried unanimously. AGENDA: MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve the agenda adding the following items: • Discussion about quorums at meetings • Olsen long grass issues Motion carried unanimously. CONSENT AGENDA: MOTION BY Councilmember Fay, seconded by Councilmember Berning to approve the following consent agenda pulling the following items for more discussion: Item g, i, j and n: a.Approve payment of claims check numbers 19788 to 19844 b. Approve entering into a contract with S.E.H. for Plans and Specifications for the CSAH 37 Trail at an hourly rate not to exceed $16,000 c. Adopt the Resolution entitled the "Wright County Cities Policy Statement" d. Accept S.E.H. Engineering's recommendation and authorize payment number one (1) to Matt Bullock Contracting Company in the amount of $6,631.00 for the Albert Villas Park e. Accept a donation of gambling funds from the Albertville Lions in the amount of $1,592 and make a donation to the Albertville Queens Committee for $1,592 f. Accept a donation $500 donation from the STMA Youth Hockey Association representing approximately 5% of the concession proceeds in the 2002-2003 season . g. Authorize staff to proceed with legal collection measures against Kenco, Pilot Land Development and Woodside Communities 3 h. Approve S.E.H's recommendation for pay request number 6 to Rolstad Construction and • Hard Drives in the amount of $11,957.80 for 2002 Frontage Road Project i. Approve an application for a Non -Intoxicating Malt Liquor License for Smackdowns on June 11 0' and 12' j. Approve an application for a Non -Intoxicating Malt Liquor License for Geez on June I I'h and 12' k. Accept a $4,000 gambling donation from the Albertville Lions for Albertville Friendly City Days expenses 1. Approve Off -Sale Intoxicating Liquor License for West Side Liquor of Albertville (replaces Albertville Off -Sale Liquor license) m. Approve an application for a Non -Intoxicating Malt Liquor License for the Albertville Lions on June 11 and 126' in the park n. Approve S.E.H.'s recommendation to accept the low bid of Century Fence Co. in the amount of $7,936.00 for the 2004 Primary School Ball Fields Fencing o. Approve the City Administrator purchasing a Laser Fiche Document Imaging System with an amount not to exceed $16,000 with funds coming from the technology budget in the Public Works Facility Bond p. Approve hiring Burlington Northern Santa Fe Railroad to clean railroad ditch east of Main Avenue on June 28t' at an hourly rate not to exceed $10,000 with funds coming from the storm water fund q. Approve Plans and Specifications for the 50'' Street Trail and authorize S.E.H. to bid the project for construction this summer r. Authorize the City Administrator to purchase permanent easements for the 50a' Street Trail at an amount not to exceed $1.38 per square foot s. Approve City Attorney Couri calling for an abstract for the City owned Industrial lots t. Authorize City Engineer to complete a survey of City owned Industrial lots delineating the wetland identifying net useable land Motion carried unanimously. PULL CONSENT ITEMS: Item g: Authorize staff to proceed with legal collection measures against Kenco, Pilot Land Development and Woodside Communities MOTION BY Councilmember Rich, seconded by Councilmember Berning to authorize staff to proceed with legal collection measures against Kenco, Pilot Land Development and Woodside Communities. Motion carried unanimously. Item i & j: Approve an application for a Non -Intoxicating Malt Liquor License for Smackdowns, Geez and the 152 Club on June I Ph and 12fl' MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve an application for a Non -Intoxicating Malt Liquor License for Smackdowns, Geez and the 152 Club on June 11 h and 12t' with the following conditions • 4 1) Double fence 2) Serving must end at 12:00 midnight 3) Licensed security officers at all entrances and exits 4) No live music outside 5) Piped music outside must be within the limits of the noise ordinance. Motion carried unanimously. Item n.: Approve S.E.H.'s recommendation to accept the low bid of Century Fence Comapny in the amount of $7,936.00 for the 2004 Primary School Ball Fields Fencing Staff provided clarification that this was not the `Ball Field" fence, but rather the fence for the Ball Field storm water ponds. MOTION BY Councilmember Berning, seconded by Councilmember Fay to approve S.E.H.'s recommendation to accept the low bid of Century Fence Co. in the amount of $7,936.00 for the 2004 Primary School Ball Fields Fencing. Motion carried unanimously. Item o.: Approve the City Administrator purchasing a Laser Fiche Document Imaging System with an amount not to exceed $16,000 with finances coming from the technology budget in the Public Works Facility Bond • The Council requested clarification and the desire to discuss the purchase again in the future. No action was taken. Item p.: Approve hiring Burlington Northern Santa Fa Railroad to clean railroad ditch east of main on June 28t` at an hourly rate not to exceed $10,000 with funds coming from the storm water fund Staff provided clarification and more detail on the work to be performed by the railroad to clean the silt and debris from the ditch west of Main Avenue adjoining the railroad. MOTION BY Councilmember Klecker, seconded by Councilmember Rich to approve hiring Burlington Northern Santa Fe Railroad to clean railroad ditch east of Main Avenue on June 28 h at an hourly rate not to exceed $ 10,000 with finances coming from the storm water fund. Motion carried unanimously.' CITIZEN FORUM: 50t' STREET SPEEDING: Karen Mason, 11580 50'h Street voiced complaints regarding the speed on 50t' Street. The Wright County Deputies Dave Nystuen and Darleen Ford were present and took note of the situation. The Council discussed getting a speed study, but felt the transition from the rural area to the more urban area could mean that the speed may even increase if a study was done. The City Council asked staff to check if there are adequate speed signs and for the Sheriffs department to monitor it better. 5 • CHRISTIAN MUSIC AT ST. ALBERT'S ON THURSDAY JUNE LOTH: Mark Sto k representing Y the Knights of Columbus requested the Council allow them to have outdoor bands from 5:00 p.m. to 9:00 p.m. on Thursday, June l Od'. The Council reviewed the logistics of the event and agreed to give it a try. GOLF COURSE OUTSIDE MUSIC: Dave Hilleran, 10168 53rd Street attended the meeting along with his young children stating the outdoor music changes to the Noise Ordinance can be problematic. Dave stated that he found the music disturbing at night in his home and encouraged it be controlled. The Council stated that if it was a problem again to call the Sheriff's Department and they will enforce the Noise Ordinance. PUBLIC HEARINGS WRIGHT COUNTY STATE AID HIGHWAY 19 IMPROVEMENT ASSESSMENT HEARING: Pursuant to due call and notice thereof, the Public Hearing was called to order by Mayor Peterson. City Attorney Couri reviewed the scope of improvements installed, the assessment process, assessment roll and the Resolution the Council was being asked to approve to adopt the assessments. S.E.H. City Engineer Carlson reported the work had been completed to plans and specifications and the assessment rolls submitted. No one was present and no written or verbal comments were received. Mayor Peterson adjourned the Public Hearing and reconvened the City Council meeting. MOTION BY Councilmember Berning, seconded by Councilmember Klecker to adopt the RESOLUTION ADOPTING ASSESSMENT FOR CSAH 19 IMPROVEMENTS AND ASSESSMENT ROLL as on file in the office of the City Clerk. Motion carried unanimously. RESOLUTION ADOPTING ASSESSMENT FOR SAC CHARGES TO LOT 5, BLOCK 1, SHOPPES AT TOWNE LAKES ONE Pursuant to due call and notice thereof, the Public Hearing was called to order by Mayor Peterson. City Attorney Couri reviewed the Assessment Resolution and the request from the owner to assess Sewer Access Charges (SAC) to Lot 5, Block 1, Shoppes at Towne Lakes One. No one was present and no written or verbal comments were received. Mayor Peterson adjourned the Public Hearing and reconvened the City Council meeting. MOTION BY Councilmember Fay, seconded by Councilmember Klecker to adopt RESOLUTION ADOPTING ASSESSMENT FOR SAC CHARGES TO LOT 5, BLOCK 1, SHOPPES AT TOWNE LAKES ONE. Motion carried unanimously. RESOLUTION ADOPTING ASSESSMENT FOR SAC CHARGES TO LOT 6, BLOCK 1, SHOPPES AT TOWNE LAKES ONE • • Pursuant to due call and notice thereof, the Public Hearing was called to order by Mayor Peterson. City Attorney Couri reviewed the Assessment Resolution and the request from the owner to assess Sewer Access Charges, (SAC) to Lot 6, Block 1, Shoppes at Towne Lakes One. No one was present and no written or verbal comments were received. Mayor Peterson adjourned the Public Hearing and reconvened the City Council Meeting. MOTION BY Councilmember Rich, seconded by Councilmember Klecker to adopt RESOLUTION ADOPTING ASSESSMENT FOR SAC CHARGES TO LOT 6, BLOCK 1, SHOPPES AT TOWNE LAKES ONE. Motion carried unanimously. PRAIRIE RUN IMPROVEMENT PROJECT City Attorney Couri stated the Prairie Run Project is a City Project and the City intends to finance the project through the issuance of an assessment bond. Although the project is a City initiated project, numerous agreements are being agreed to with the owners and developers of the project to insure the assessment bonds are paid and development occurs in a well planned manner. Due notice and public hearings have been held for comment and input. City Attorney Couri outlined that the owners are agreeing to be assessed for 100% of the project with an opportunity for them to appeal if over specified amounts as identified in assessment agreements. MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve the Gold • Key Development Agreement as on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve the Heuring Development Agreement as on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Councilmember Fay, seconded by Councilmember Rich to approve the Heuring Assessment Agreement as on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Councilmember Fay, seconded by Councilmember Rich to approve the Duerrs Watercare Service Assessment Agreement as on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Councilmember Fay, seconded by Councilmember Rich to approve the Gold Key Development Assessment Agreement as on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Councilmember Klecker, seconded by Councilmember Rich to approve purchasing approximately one acre from Heuring for a stormwater pond at an amount not to exceed $4.50 per square foot with amounts to be assessed against benefited properties. Motion carried unanimously. • 7 MOTION BY Councilmember Berning, seconded by Councilmember Rich to approve recording the • final Prairie Run Plat. MOTION BY Councilmember Fay, seconded by Councilmember Klecker to adopt Resolution awarding the Prairie Run Improvement Bid contingent upon all agreements being signed and the following four conditions: 1) 2) 3) 4) STMA ARENA CONSTRUCTION MANAGEMENT AGREEMENT MOTION BY Councilmember Rich, seconded by Councilmember Berning to approve a Construction Management Agreement between STMA Public Schools, City of St. Michael and Albertville subject to approval by other jurisdictions as on file in the office of the City Clerk. Motion carried unanimously. STMA ARENA ARCHITECTURAL CONTRACT MOTION BY Mayor Peterson, seconded by Councilmember Rich to approve an Architectural Proposal and Contract pending jurisdictional approval of joint contract in (a) with S.E.H. at an hourly rate not to • exceed $40,000 pending receipt of $40,000 from the STMA Youth Hockey Association as on file in the office of the City Clerk. Motion carried unanimously. STMA ARENA LAND APPRAISAL MOTION BY Mayor Peterson, seconded by Councilmember Berning authorized the City Administrator to enter into an agreement with Commercial Appraisal Firm to appraise the 1-5 acre parcel owned by the Barthel's south of the arena at a cost not to exceed $1,000 with finances coming from STMA project. fund. Motion carried unanimously. DEPARTMENT BUSINESS: STREET AND PARK DEPARTMENT: Acknowledged receipt and review of written report. PLANNING: WRIGHT HENNEPIN ELECTRIC SUBSTATION CUP Reviewed City Planner Brixius' Planning Report dated May 5, 2004. MOTION BY Councilmember Fay, seconded by Councilmember Rich to approve the CUP for Wright Hennepin Electric based on the Findings of Fact and Decision report as on file in the office of the City Clerk. Motion carried unanimously. i)WRIGHT HENNEPIN ELECTRIC SUBSTATION ENVIRONMENTAL ASSESSMENT 0 8 aMOTION BY Councilmember Fay, seconded by Councilmember Rich to approve the Environmental Assessment for Wright Hennepin Electric based on the Findings of Fact and Decision report as on file in the office of the City Clerk. Motion carried unanimously. TOWNE LAKES SWIMMING POOL ReviewedCity Planner Brixius' Planning Report dated May 5, 2004 for the Conditional Use Permit for Off -Site Parking and Site Plan Review. MOTION BY Councilmember Fay, seconded by Councilmember Berning to approve the Conditional Use Permit based on the Findings of Fact and Decision on file in the office of the City Clerk. MOTION BY Councilmember Rich, seconded by Councilmember Fay to approve a technical amended to the Development Agreement regarding parking in open spaces on file in the office of the City Clerk. Motion carried unanimously. CITY OF ALBERTVILLE CONDITIONAL USE PERMIT FOR PUBLIC WORKS FACILITY City Planner Brixius' review his planning report dated May 5, 2004. MOTION BY Councilmember Fay, seconded by Councilmember Berning to approve the CUP. for the City of Albertville Public Works Facility based on the Findings of Facts and Decision as on file in the office of the City Clerk. Motion carried. unanimously. KARSTON COVE 3' ADDITION MOTION BY Councilmember Berning, seconded by Councilmember Klecker to table Karston Cove until the next meeting. Motion carried unanimously. ENGINEERING NONE LEGAL INDUSTRIAL PARK PURCHASE AGREEMENT City Attorney Coun reviewed a draft purchase agreement laying out the terms and conditions for sale of City owned Industrial Park lots. MOTION BY Councilmember Berning, seconded by Councilmember Fay to acknowledge this as a draft or foundation when negotiating the sale of City owned lots. Motion carried unanimously. I-94'ACCESS AGREEMENT MOTION BY Mayor Peterson, seconded by Councilmember Klecker to approve the I-94 Access Agreements as amended to remove the words "concurrent" and to set a 30-day review, as on file in the office of the City Clerk. Motion carried with Councilmember Bening voting nay. 50t` STREET TRAIL EASEMENTS i 9 City Attorney Coun requested guidance regarding the City getting mortgage holders to sign off on • permanent easements. Due to the significant length of time involved the consensus was to proceed with securing easements without getting releases from mortgage holders. NOISE ORDINANCE MOTION BY Councilmember Berning seconded by Councilmember Fay to approve the amended Noise Ordinance as on file in the office of the City Clerk. Motion carried with Councilmember Klecker voting nay. LIQUOR SALES Discussed Non -Intoxicating Malt Liquor Licenses and determined that a license would be needed if beverages are served outside of the buildings and that the following conditions are required: 1) Double fence 2) Serving must end at 12:00 midnight 3) Licensed security officers at all entrances and exits 4) No live music , 5) Piped music outside must be within the limits of the noise ordinance MATT OLSEN LONG GRASS & WEEDS Heard an update regarding Matt Olsen's long grass and weed problem stating that the properties are in various states of foreclosure. The City has sent notices regarding ordinance violations and has in some instances mowed the properties with intent to bill for services. ADMINISTRATION ADMINISTRATIVE REPORT: Review and acknowledged receipt of the City Administrator's written report. AUDIT MEETING: MOTION BY Councilmember Klecker seconded by Councilmember Rich to set a special meeting to review the Annual Audit, City Hall and other business in the council chambers from 6:00pm. to 7:00 p.m. June 3e prior to the 7:00 p.m. joint meeting scheduledd with the City of Otsego. Motion carried unanimously. JUNE 22ND MAYOR'S MEETING: City Administrator Kruse invited the councilmembers who would like to meet with the County Board to share views, issues and concerns. Councilmembers are asked to make reservations in advance by June 10, 2004. QUOREM: Councilmember Klecker requested to know if more than two councilmembers could attend a non -council meeting even if they just listened. Councilmember Klecker stated he was referring to the Planning Commission as an example. City Attorney Couri cautioned having more than two councilmembers at a meeting, but suggested that if the Planning Commission meetings were posted, then they could attend. The Council asked that the Planning Commission meetings be posted as City Council meetings. ADJOURNMENT 10 r • MOTION BY Councilmember Berning, seconded by Councilmember Klecker to adjourn the meeting at 11:45 p.m. Motion carried unanimously. • • 11 CITY OF ALBERTVILLE 06/16/0410 *Check Detail Register© June 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 019854 6/21/2004 ALBERTVILLE QUEEN COMMITTEE R 101-36200 Donations $1,592.00 2003-2004 MR Lions Donation to Queen Commit Total ALBERTVILLE QUEEN COMMITTEE $1,592.00 Paid Chk# 019855 6/21/2004 ALLINA MEDICAL CLINIC E 101-42000-305 Medical - Physicals $495.75 06012004 Fire Dept. Physicals Total ALLINA MEDICAL CLINIC $495.75 Paid Chk# 019856 6/21/2004 AMERCIAN TEST CENTER E 101-42000-404 Repair/Maint - Machinery/Equip $400.00 2041776-IN Test & Inspect 6-ground ladder Total AMERCIAN TEST CENTER $400.00 Paid Chk# 019857 6/21/2004 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $79.47 629-5481973 Uniform Sery - PW Dept. Total ARAMARK UNIFORM SERVICES $79.47 Paid Chk# 019858 6/21/2004 BANYON DATA SYSTEMS R 601-37200 Sewer Sales $43.36 00011618-A Balance(taxes) software R 602-37100 Water Bales - City $43.36 00011618-A Balance(taxes) software - Total BANYON DATA SYSTEMS $86.72 Paid Chk# 019859 6/21/2004 CARQUEST E 101-4&100-404 Repair/Maint- Machinery/Equip ($126.57) 31902 credit on account E 101-43100-404 Repair/Maint - Machinery/Equip ($6.09) C30052 credit memo • E 601-49450-404 Repair/Maint- Machinery/Equip $18.51 D253895 oil filter E 101-43100-404 Repair/Maint - Machinery/Equip $23.56 D254168 fuel filter/oil filter E 101-42000-404 Repair/Maint - Machinery/Equip $39.31 D254710 oil - FD E 101-42000-404 Repair/Maint - Machinery/Equip $6.55 D254711 oil - FD E 101-43100-404 Repair/Maint- Machinery/Equip $23.27 D254859 fuel filter/oil filter E 101-43100-404 Repair/Maint - Machinery/Equip $29.36 D254860 fuel filter/oil filter E 101-43100-404 Repair/Maint - Machinery/Equip $11.81 D254863 oil filter E 101-43100-404 Repair/Maint - Machinery/Equip $78.47 D254879 rotella E 101-43100-404 Repair/Maint - Machinery/Equip $14.28 D255151 solenoid E 101-43100-404 Repair/Maint- Machinery/Equip $26.37 D255599 hydfluid/oil/supplies E 101-43100-404 Repair/Maint - Machinery/Equip $12.50 D255872 relay Total CARQUEST $151.33 Paid Chk# 019860 6/21/2004 CENTER POINT ENERGY E 101-41940-383 Gas Utilities $18.21 06252004 Gas Utilities -City Hall E 101-45100-383 Gas Utilities $7.90 06252004 Gas Utilities -Park Shelter E 101-42400-383 Gas Utilities $19.42 06252004 Gas Utilities - Bldg Dept E 101-42000-383 Gas Utilities $63.41 06252004 Gas Utilities -Fire Dept E 101-43100-383 Gas Utilities $38.84 06252004 Gas Utilities-PW Garage E 601-49450-383 Gas Utilities $106.52 104808 Gas Utilities -Sewage Plant Total CENTER POINT ENERGY $254.30 Paid Chk# 019861 6/21/2004 CROW RIVER FARM EQUIPMENT E 101-43100-215 Shop Supplies $10.16 shop supplies Total CROW RIVER FARM EQUIPMENT $10.16 Paid Chk# 019862 6/21/2004 DAVIES WATER EQUIPMENT CO. E 602-49400-210 Operating Supplies (GENERAL) $55.33 3231400 marking paint E 601-49450-210 Operating Supplies (GENERAL) $55.34 3231400 marking paint Total DAVIES WATER EQUIPMENT CO. $110.67 Paid Chk# 019863 6/21/2004 DJ'S TOTAL HOME CARE CENTER E 101-43100-215 Shop Supplies ($184.46) Credit on account • 12 • CITY OF ALBERTVILLE 06/16/041:56 PM Page 2 *Check Detail Register© June 2004 Check Amt Invoice Comment E 101-43100-215 Shop Supplies $19.99 shop supplies E 601-49450-210 Operating Supplies (GENERAL.) $90.44 00797989 general supplies E 602-49400-210 Operating Supplies (GENERAL) $90.43 00797989 general supplies E 101-43100-215 Shop Supplies $42.51 00798671 shop supplies E 101-43100-405 Repair/Maint - Buildings $24.75 00800372 general supplies E 101-43100-402 Repair/Maint - Sidewalks $6.07 00800435 repair supplies E 101-45100-210 Operating Supplies (GENERAL) $26.61 00800487 supplies E 101-45100-404 Repair/Maint - Machinery/Equip $63.90 00801231 general supplies E 101-45100-404 Repair/Maint - Machinery/Equip $28.74 00801377 general supplies E 101-41940-210 Operating Supplies (GENERAL) $49.29 00803399 general bathroom supplies E 101-43100-215 Shop Supplies $48.96 00803654 shop supplies E 101-45100-404 Repair/Maint -Machinery/Equip $22.35 00803803 general supplies E 101.43100-215 Shop Supplies $49.46 00804175 shop supplies/washer's E 101-45100-405 Repair/Maint - Buildings $11.13 00804307 repair supplies E 101-43100-215 Shop Supplies $19.14 00804621 shop supplies E 602-49400-210 Operating Supplies (GENERAL) $38.29 00804726 general supplies E 601-49450-210 Operating Supplies (GENERAL) $27.63 00805008 general supplies E-101-43100-404 Repair/Maint - Machinery/Equip $19.79 00806766 filter fum Total DJ'S TOTAL HOME CARE CENTER $495.02 Paid Chk# 019864 6/21/2004 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $30.00 FD - Fuel E 101-45100-404 Repair/Maint - Machinery/Equip $10.00 24084 repair mower fire E 101-42000-404 Repair/Maint - Machinery/Equip $101.11 25807 FD - Oil change 79 Ford E 101-42000-404 Repair/Maint - Machinery/Equip $150.41 25808 FD -Oil Change 85 Chev E 101-42000-404 Repair/Maint - Machinery/Equip $224.84 25809 FD - Oil change 95 tanker E 101-42000-404 Repair/Maint - Machinery/Equip $193.46 25878 FD - Oil change 99 Rescue E 101-43100-212 Motor Fuels $46.79 26376 motor fuel E 101-42000-212 Motor Fuels $99.26 26404 motor fuel - FD E 101-42000-404 Repair/Maint - Machinery/Equip $21.28 26478 FD - Oil E 101-42000-212 Motor Fuels $31.37 26678 motor fuel - FD E 101-42000-212 Motor Fuels $22.32 26692 motor fuel - FD Total DON'S AUTO & REPAIR $930.84 Paid Chk# 019865 6/2l/2004 EBERT CONSTRUCTION E 466-49000-300 Professional Srvs (GENERAL) $303,909.75 Pmt # 2 PW Facility Total EBERT CONSTRUCTION $303,909.75 Paid Chk# 019866 6/21/2004 EGGEN'S DIRECT SERVICE, INC. E 601-49450-212 Motor Fuels $55.00 0090681 motor fuel E 101-43100-212 Motor Fuels $49.58 0090691 motor fuel E 602-49400-212 Motor Fuels $45.00 0090701 motor fuel E101-43100-212, Motor Fuels $65.00 0090702 motor fuel E602-49400-212 Motor Fuels $3.43 0090714 motor fuel E 101-43100-212 Motor Fuels $45.80 0090724 motor fuel E 602-49400-212 Motor Fuels $50.01 0090729 motor fuel E 601-49450-212 Motor Fuels $56.00 0090734 motor fuel E 101-43100-212 Motor Fuels $8.89 0090749 motor fuel E 601-49450-212 Motor Fuels $5.42 0090750 motor fuel E 101-43100-212 Motor Fuels $50.00 0090754 motor fuel E 602-49400-212 Motor Fuels $40.00 0090761 motor fuel E 601-49450-212 Motor Fuels $61.60 0090762 motor fuel E 101-43100-212 Motor Fuels $26.46 0090765 motor fuel Total EGGEN'S DIRECT SERVICE, INC. $562.19 Paid Chk# 019867 6/21/2004 FEDERATED CO-OPS, INC. E 101-45100-530 Improvements Other Than Bidgs $100,73 choice mix E 101-45100-210 Operating Supplies (GENERAL) $79.88 F12896 Tuff Stuff - Fertilizer 13 CITY OF ALBERTVILLE 06/16/041 *Check Detail Register© June 2004 Check Amt Invoice Comment E 101-41940-399 Miscellaneous $28.60 F12944 Misc. - plant food E 101-43100-401 Repair/Maint -Unpaved $19.50 F12977 Barn lime E 101-45100-210 Operating Supplies (GENERAL) $267.32 F13329 Weed control Total FEDERATED CO-OPS, INC. $496.03 Paid Chk# 019868 6/21/2004 FIRE INSTRUCTION & RESCUE EDUC E 101-42000-107 Fire Training $240.00 0481 hazardous materials training Total FIRE INSTRUCTION & RESCUE EDUC $240.00 Paid Chk# 019869 6/21/2004 FUTRELL FIRE CONSULT & DESIGN E 101-42400-300 Professional Srvs (GENERAL) $316.25 17469 site plan reviews Total FUTRELL FIRE CONSULT & DESIGN $316.25 Paid Chk# 019870 6/21/2004 GOPHER STATE ONE -CALL E 601-49450-209 Locates $181.70 4050120 Locates - Sewer Dept E 602-49400-209 Locates $181.70 4050120 Locates - Water Dept Total GOPHER STATE ONE -CALL $363.40 Paid Chk# 019871 _6121/2004 HALLMAN OIL COMPANY -FUEL DIV E 101-43100-212 Motor Fuels $745.84 121620 motor fuel Total HALLMAN OIL COMPANY -FUEL DIV $745.84 Paid Chk# 019872 6/21/2004 HAWKINS CHEMICAL, INC. E 601-49450-216 Chemicals - Alum $2,245.24 619589 Aluminum Sulfate Liquid Total HAWKINS CHEMICAL, INC. $2,245.24 Paid Chk# 019873 6/21/2004 JOINT POWERS BOARD R 602-37165 Water Penalty - JP $448.21 0604 Jan -Jun 2004 R 602-37130 Safe Water Test Fees $1,705.69 0604 Jan -Jun 2004 R 602-37171 WAC - JPB $68,270.89 0604 Jan -Jun 2004 Total JOINT POWERS BOARD $70,424.79 Paid Chk# 019874 6/21/2004 KERN, DEWENTER, & VIERE, LTD E 101-41400-301 Auditing and Acct'g Services $3,100.00 44457 interim billing 2003 audit" Total KERN, DEWENTER, & VIERE, LTD $3,100.00 Paid Chk# 019875 6/21/2004 LANO EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $385.39 78818 repairs E 101-43100-404 Repair/Maint- Machinery/Equip $320.48 78967 repairs Total LANO EQUIPMENT $705.87 Paid Chk# 019876 6/21/2004 MATT BULLOCK CONTRACTING, INC. R 201-34705 Park Dedication Fees $6,631.00 pmt # 2 03 Albertvillas Park Total MATT BULLOCK CONTRACTING, INC. $6,631.00 Paid Chk# 019877 6/21/2004 MIDWEST ANALYTICAL SERVICES E 601-49450-218 Testing Expenses $139.00 319719 testing expense Total MIDWEST ANALYTICAL SERVICES $139.00 Paid Chk# 019878 6/21/2004 MILLER TRUCKING/LANDSCAPING SU E 101-45100-530 Improvements Other Than Bids 171.54 71470 p $ 9 4" Buff 3/ u Limestone Total MILLER TRUCKING/LANDSCAPING SU 171. 4 $ 5 Paid Chk# 019879 6/21/2004 MTI DISTRIBUTING, INC. E 101-45100-404 Repair/Maint - Machiner/E uiP $88.11 411068-00 repair parts Total MTI DISTRIBUTING, INC. $88.11 Paid Chk# 019880 6/21/2004 N. A. C. E 432-49000-306 Planning Fees $266.00 13512 Parkside 4th addn amendment 14 • GITY OF ALBERTVILLE 06/16/041:56 PM Page 4 *Check Detail Register© June 2004 Check Amt Invoice Comment E 481-49000-306 Planning Fees $635.07 13512 Wright Hennepin substation cup E 472-49000-306 Planning Fees $84.00 13512 Midland shopping center E 443-49000-306 Planning fees $457.43 13512 Karston Cove final plat E 456-49000-306 Planning Fees $522.71 13512 Towne Lakes swimming pool E 432-49000-306 Planning Fees $718.90 13512 Parkside commercial pud E 101-41910-306 Planning Fees $599.21 13512 Leron electric cup E 101-41910-306 Planning Fees $590.10 13512 Phil Morris concept E 101-41910-306 Planning Fees $84.00 13512 Prairie run final plat E 101-41910-306 Planning Fees $126.00 13512 Finn Daniels Rapid Oil Change E:101-41910-306 Planning Fees $162.45 13512 Heidi's market car wash E 101-41910-306 Planning Fees $350.86 13513 General Services E 466-49000-306 Planning Fees $270.80 13513 Public works bid cup E 101-41910-306 Planning Fees $301.00 13513 Temp Signs E 101-41910-306 Planning Fees $625.00 13514 General Services Total N. A. C. $5,793.53 Paid Chk# 019881 6/21/2004 NORTHERN SAFETY CO., INC. E 101-43100-215 Shop Supplies $71.91 P09193670101 Safety Supplies Total NORTHERN SAFETY CO., INC. $71.91 Paid Chk# 019882 6/21/2004 NORTHERN TOOL & EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $108.61 0108609RP maintenance parts Total NORTHERN TOOL & EQUIPMENT $108.61 Paid Chk# '019883 6/21/2004 OFFICE MAX E 101-42400-200 Office Supplies (GENERAL) $26.61 office supplies E 101-41400-200 Office Supplies (GENERAL) $325.10 office supplies E 101-41400-200 Office Supplies (GENERAL) $5.85 office supplies Total OFFICE MAX $357.56 Paid Chk# 019884 6/21/2004 PATS 66 E 101-43100-212 Motor Fuels $50.03 10166 Motor Fuel - PW E 101-45100-212 Motor Fuels $9.65 10186 Parks motor fuel E 101-45100-212 Motor Fuels $9.40 10385 Parks motor fuel E 101-45100-404 Repair/Maint - Machinery/Equip $9.59 10512 tire repair Toro E 101-45100-404 Repair/Maint - Machinery/Equip $9.59 10536 tire repair Toro E 101-43100-212 Motor Fuels $30.98 10613 Motor Fuel - PW E 101-42400-212 Motor Fuels $62.26 10640 Motor Fuel - BD E 101-45100-212 Motor Fuels $9.00 10649 Parks motor fuel E 601-49450-212 Motor Fuels $31.00 10757 motor fuel E 101-43100-212 Motor Fuels $40.16 10762 Motor Fuel - PW E 101-43100-212 Motor Fuels $37.00 10769 Motor Fuel - PW Total PATS 66 $298.66 Paid Chk# 019885 6/21/2004 PINNACLE PRINTING, INC. E 101-41400-592 Elections $217.79 3224 postcards Total PINNACLE PRINTING, INC. $217.79 Paid Chk# 019886 6/21/2004 POSTMASTER E 601-49450-322 Postage $202.25 Meter Cards E 602-49400-322 Postage $202.25 Meter Cards Total POSTMASTER $404.50 Paid Chk# 019887 6/21/2004 REVS PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $415.35 10045 Rental -Portable Bathrooms Total RED'S PORTABLE TOILETS $415.35 • Paid Chk# 019888 6/21/2004 RODEN, KEVIN 15 CITY OF ALBERTVILLE 06/16/0410 *Check Detail Register© June 2004 Check Amt Invoice Comment E 101-42000-107 fire Training $106.06 Live House Burn -expense Total RODEN, KEVIN $106.06 Paid Chk# 019889 6/21/2004 SCHARBER & SONS E 101-45100-404 Repair/Maint - Machinery/Equip $150.41 01 313137 Repair machinery E 101-43100-404 Repair/Maint - Machinery/Equip $56.45 01 315459 Repair machinery Total SCHARBER & SONS $206.86 Paid Chk# 019890 6/21/2004 SPRINT - IL E 101-41940-321 Telephone $64.63 052504 Phone - long distance service Total SPRINT - IL $64.63 Paid Chk# 019891 6/21/2004 SUN TURF E 101-45100-530 Improvements Other Than Bldgs $115.99 533465 tex-515197; TINE,3/4" Total SUN TURF $115.99 Paid Chk# 019892 6/21/2004 UNLIMITED ELECTRIC E 101-45100-530 Improvements Other Than Bldgs $9,755.00 6344 power installed shelter/score Total UNLIMITED ELECTRIC $9,755.00 Paid Chk# 019893 6/21/2004 WASTE MANAGEMENT E 101-41940-384 Refuse/Garbage Disposal $68.99 082119715934 Refuse Waste Hauler Total WASTE MANAGEMENT $68.99 Paid Chk# 019894 6/21/2004 WRIGHT CTY AUDITORITREASURER E 101-41550-300 Professional Srvs (GENERAL) $11,890.00 055-04-REV 04 assessment contract balance Total WRIGHT CTY AUDITORITREASURER $11,890.00 Paid Chk# 019895 6/21/2004 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $22,204.00 Patrol 04-06 Police Protection Sery Total WRIGHT CTY SHERIFFS PATROL $22,204.00 Paid Chk# 019896 6/21/2004 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,297.00 062504 Recycling Contract Total WRIGHT RECYCLING $3,297.00 Paid Chk# 019897 6/21/2004 WRIGHT-HENNEPIN COOPERATIVE E 101-45100-381 Electric Utilities $152.00 062504 Albertville park E 101-43160-381 Electric Utilities $55.10 062504-50148Street Lighting - 58-59-60 St. E 601-49450-381 Electric Utilities $66.68 062504-50150Townelks lift station Total WRIGHT-HENNEPIN COOPERATIVE $273.78 Paid Chk# 019898 6/21/2004 XCEL ENERGY E 101-41940-381 Electric Utilities $3.14 Electric - Lander Ave E 101-43160-381 Electric Utilities $2.62 008773653413 Electric - 61st Signal E 101-45100-381 Electric Utilities $149.23 008952277012 Electric - CH E 101-41940-381 Electric Utilities $387.89 008952277016 Electric - CH E 601-49450-381 Electric Utilities $24.25 030967680015 Electric - Cty Rd 18 Swr E 101-45100-381 Electric Utilities $23.11 037232619315 Electric - 51st NE E 101-41940-381 Electric Utilities $20.65 057162697415 Electric - Parking Area E 101-42000-381 Electric Utilities $266.88 063710773612 Electric - 57th E 101-42000-381 Electric Utilities $535.53 063710773616 Electric - 57th E 601-49450-381 Electric Utilities $19.26 086028215915 Electric - Kaiser Ave Swr E 101-43100-381 Electric Utilities $120.11 086382978912 Electric - PW E 101-41940-381 Electric Utilities $23.45 098612119914 Electric - Le Beaux Ave Signal E 101-45100-381 Electric Utilities $102.33 107722698816 Electric - 58th E 101-45100-381 Electric Utilities $7.41 143022329812 Electric - 58th NE E 601-49450-381 Electric Utilities $55.37 146542188213 Electric- 52nd NE E 101-41940-381 Electric Utilities $3.77 172341429414 Electric - Kanter Ct • 16 • CITY OF ALBERTVILLE 06/16/041:56 PM Page 6 *Check Detail Register© June 2004 Check Amt Invoice Comment E 601-49450-381 Electric Utilities $1,931.05 175262088613 Electric - Maciver E 601-49450-381 Electric Utilities $178.26 176532988913 Electric - 60th E 101-43160-381 Electric Utilities $1.73 184313508113 Electric - Cty Rd 37 Signal E 101-43160-381 Electric Utilities $4,108.88 239040100215 Electric - Street Lights Total XCEL ENERGY $7,964.92 10100 Premier Bank $458,360.41 Fund Summary 10100 Premier Bank 101 GENERAL FUND $68,096.28 201 PARK DEDICATION $6,631.00 432 PARKSIDE 4TH $984.90 443 KARSTON COVE $457.43 456 TOWNE LAKES $522.71 466 PUBLIC WORKS FACILITY $304,180.55 472 MIDLANDS SHOPPING CENTER $84.00 481 WRIGHT-HENNEPIN SUBSTATION $635.07 601 SEWER FUND $5,593.88 602 WATER FUND $71,174.59 $458,360.41 17 CITY OF ALBERTVILLE 06/16/041 *Check Detail Register0 June 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 019852 6/21/2004 POSTMASTER E 602-49400-322 Postage $224.59 Utility Bills E 601-49450-322 Postage $224.60 Utility Bills Total POSTMASTER $449.19 Paid Chk# 019853 6/21/2004 WRIGHT CTY AUDITORITREASURER R 604-37400 Storm Water Charges $10.53 Assessment 101-045-003010 R 604-37460 Storm Water Penalty $0.42 Assessment 101-045-003010 R 602-37105 Water Sales - JPB $231.08 Assessment 101-045-003010 R 602-37100 Water Sales - City $67.42 Assessment 101-045-003010 R 602-37177 Late Meter Card $20.00 Assessment 101-045-003010 R 602-37165 Water Penalty - JP $4.48 Assessment 101-045-003010 R 602-37130 Safe Water Test Fees $1.95 Assessment 101-045-003010 R 602-37160 Water Penalty - City $1.36 Assessment 101-045-003010 R 601-99999 UNALLOCATED UTILITY $191.27 Assessment 101-045-003010 R 601-37200 Sewer Sales $165.62 Assessment101-045-003010 R 601-37260 Swr Penalty _ $6.54 Assessment 101-045-003010 Total WRIGHT CTY AUDITOR/TREASURER $700.67 10100 Premier Bank $1,149.86 Fund Summary 10100 Premier Bank 601 SEWER FUND $588.03 602 WATER FUND $550.88 604 STORM WATER $10.95 $1,149.86 • 18 • A,lbertvi'lle Stahl Town Living. Big City lifer. TO: City Council FROM: Larry R. Kruse DATE: June 16, 2004 RE: Westwind Park Blacktop Curb BACKGROUND The Westwind Park Playground area was originally filled sand or a very small pea gravel with a board blacktop trail around the perimeter. This pea gravel constantly spills over onto the trail. Further, a portion of the trail is in need of reconstruction because water has flooded over the trail in one area. ISSUES ANALYSIS SInstalling a blacktop curb ,along the trail and a drain file under a couple trail sections provides the following benefits: ➢ Reduced labor costs of constantly sweeping the trail and keeping the pea gravel inside the play area. Reduces the city's liability of someone slipping on the pea gravel. Delineates the play area from the trail. ➢ Drainage COST Adequate funds are available in the Trail Maintenance fund to pay the $3,650 to complete this project. RECOMMENDATION Move to authorize Staff to accept the quote from Omann Bros. In the amount of $3,650 to install a blacktop curb around Westwind Park, fix and repair two sections of bituminous trail and install a drain tile under two trail sections with funds coming out of the Trail Maintenance account. 19 010 • A,lbertviolic Small Town Living. Big City We. TO: City Council FROM: Larry R. Kruse DATE: June 16, 2004 RE: Purchase of Steiner Lawn Sweeper BACKGROUND Historically, the City has manually raked and used a residential lawn sweeper to manage the leaves and hay that results from mowing longer than average grass and weeds. ISSUES ANALYSIS The benefits of purchasing the Steiner Lawn Sweeper are: ➢ Reduced labor costs manually raking and raking with the smaller residential lawn rake, which requires constant dumping. ➢ More timely maintenance and cleaning up of long grass situations, as the new sweeper would save time and labor. Being more convenient would make it more likely these jobs would be completed sooner. ➢ Adds the ability to rake a large area and transport compacted clippings off -site. ➢ Reduce spring and fall leaf clean up. ➢ The Small compact unit can be transported quickly and due to its compact size can be used in and around trees and other obstacles. COST Although not specifically budgeted for in 2004, adequate funds are available in the Park equipment account to fund the $2,675 purchase. RECOMMENDATION Move to authorize the City Administrator to purchase the Steiner Lawn Sweeper from Greenberg Implement, Inc., Nowthen, Minnesota for $2,675 with funds coming from the Park Equipment budget. • 20 • ■ Albertville Small Town Uviing. Blg C11V Ufa. TO: City Council FROM: Larry R. Kruse DATE: June 16, 2004 RE: Seal Coat Bids BACKGROUND For the past decade Albertville has not been a seal coat program. Starting in 2003, the City began budgeting $10,000 per year in an effort to regularly schedule a certain amount of street maintenance each year. In 2003, the City contracted with Allied Blacktop Co. and spent $12,190.56 seal coating city streets. Currently, streets are selected by visual inspection by the City Engineer and Street Superintendent. In 2004 the annual seal coat budget is $10,000. • The Cityof Albertville has reserved/designated ated funds in the past few ears for seal coating. As of � p Y g December 31, 2003 the balance for the reserved/designated seal coating funds was $36,711.74. is ISSUES ANALYSIS The two basic philosophies in maintaining bituminous streets are to apply a seal coat every three or four years, or to plan on a mill and overlay on a ten to fifteen year basis. With either program annual crack sealing is recommended. Both are viable maintenance options and the costs are somewhat comparable over the life of the street. Regardless of the method used, it is important to maintain the street before it deteriorates to a point where neither a seal coat nor overlay will extend the life of the street and the street needs; to be completely rebuilt. Deferring maintenance is really deferring an expense, which will eventually catch up with the City. COST Two bids were received as follows: BIDDER'S NAME Total Bid Allied Blacktop Co, Maple Grove, Minnesota $21,047.50 Pearson Brothers, Loretto, Minnesota $19,965.00 21 RECOMMENDATION Pursuant to City Engineer Pete Carlson's recommendation, move to accept the 2004 Seal coat bid from Pearson Brothers in the amount of $19,965 with budgeted and reserved/designated funds coming from the Seal Coating Expense Account. i 12 Date: June 21, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. ALBERTVILLE FRIENDLY CITY DAYS The celebration went very well and all the volunteers should be congratulated for all their efforts. City Hall received only a couple complaints about some band noise from Spectators and the helicopter noise. Otherwise, things were good! 2. LONG GRASS AND CLEAN-UP LETTERS Numerous letters have gone out regarding unlicensed cars, long grass, weeds and junk. We will continue to follow-up on these things. 3. 400 SERIES NEGATIVE DEVELOPMENT FUND BALANCES: Default letters have been mailed to Pilot, Edina Development, Mooney and Summerfield/Fairfield Developments. Towne Lakes paid $75,000 on their account and plan on paying their remaining balance prior to the July 6t' Council meeting when the City accepts Towne Lakes Phase I and a request for a reduction in their letter of credit for Towne Lakes lI. 4. HEALTH INSURANCE/WAGE SURVEY: Employee survey completed and submitted for proposals. 5. CITY MAIN STREET SIGNS: One space remains available on the sign. 6. CODIFICATION: A chronological "Ordinance List" has been developed showing ordinances in the 1992 City Code through Ordinance 2004-03. A "Proposed Table of Contents" has been presented for staff review. CodeWork is ongoing. Starting on June 24, 2004, staff is going to meet bi-weekly for a while to review the adequacy of existing ordinances to see if some additional ordinances need to be added; some others deleted or replaced with better ones. Now is the time to make changes so they can be incorporated into the new code. 7. YMCA MEETING: Survey results are expected soon. City Administrator Bob Derus and I have been discussing some funding options for the proposed YMCA. As we progress, these concepts will be shared possibly at a joint meeting. 8. 2003 ANNUAL AUDIT: Brian Block, KDV Auditor is planning to review 2003 findings at the June 30th�, 6:00 p.m. special meeting (prior to the 7:00 Otsego Meeting). The report will be • presented at the meeting. Auditor Block will review the report and answer questions that you 23 may have. Then, Auditor Block is open to meeting again to follow-up with other questions that • you may have at a later date. 9 CITY HALL COMMUNITY FACILITES• On Friday, June I Ith, Mayor Peterson and Councilmember Klecker toured the City of Delano, City of Long Lake and City of Hugo City Halls and Community Centers. On Tuesday, June 15`", Council Member Berning and Fay tour Delano and Hugo's facilities with Council Member Rich to tour in the near future. Assuming the Council wants to see construction in 2005, we continue towards engaging an architect for the project possibly in July. I have scheduled this as an agenda item following our meeting with the City of Otsego on Wednesday, June 30`t`. Keep in mind that there is still an opportunity to finance both the Public Works and the City Hall project together in one bond issue 10. FINANCIAL REPORTS: Included in this agenda packet is the beginning of regular council financial reporting. Finance Director Lannes and I will over the next few months refine the reports. In the near future, Finance Director Lannes and I will be presenting the council with an amended budget recommendation for a number of things approved by the council such as the codification, establishment of the finance department, etc. Further, I will also be making a request for some additional accounting software to manage account receivable, point of sale receipting and fixed assets. To compliment this, if the scanning software is approved, we will begin scanning financial documents for electronic retrieval and retention. 11. PUBLIC WORKS FACILITY: The Public Works Facility continues to be on schedule. Delivery of concrete sidewalls began the week of June 14th, and we anticipate the delivery of the steel for the roof earlier than expect, possibly yet in June. You will begin to see a significant amount of progress as the building takes shape. The project is proceeding as planned with the only change order being a concrete conduit (pipe), in which we are negotiating with Ebert on the amount. To date we have made two payments to the Ebert totally $444,984.75 of the total $1,685,600 project. 12. STMA ARENA Albertville's Management Agreement has been presented to the STMA Arena Board and sent to both School District 885 and St. Michael for approval. S.E.H. has started to work on the project, but we have not received the $40,000 from the Youth Hockey Association, and have not signed an architectural contract with S.E.H. yet. I assume this will be done shortly. City Engineer Pete Carlson has reported that he plans on completing plans and specifications prior to the Tuesday, July 6 h Council meeting and will be asking for authorization to bid the project. I still need to get a management letter from our City Engineer outlining how donations of material and labor will be handled so everyone is very clear on this issue. Youth Hockey reported getting a $20,000 donation from the Grace Corporation, which is a big boost to their fund raising campaign. Once bids are received, the City will not proceed with awarding the bid until sufficient funds are deposited with the City to cover construction and contingency. Youth Hockey is very confident that they will have raised those funds. Our goal remains to complete construction before year- end. 24 13.501h STREET TRAIL We continue to work on getting temporary and permanent easements. 14. JOINT MEETING WITH THE CITY OF OTSECO The Joint meeting with Otsego is scheduled for Wednesday, June 30,b 7:00 p.m. in Albertville. City Engineer Carlson and I met with Otsego City Administrator Mike Robertson and their City Engineer Thursday June 3'd and discussed Magiver, 7e Street; Cedar Creek and a joint water connect for emergency use. Magiver: Came to the consensus that Otsego will put some numbers together on what the cost will be to improve Magiver to a four lane in hopes that the two cities can come to an agreement of what Albertville would contribute in the future (10 years ?) for their share of the project. 7e Street: Came to the consensus that Otsego will put together some draft language for an agreement for development of 70th street possibly as early as 2005 construction. Otsego Creek: The two city engineers will review the Creek Agreement to identify the amount of flow allowed and where that is measured. Fire Department: City Administrator Kruse will follow up on the report that Albertville is responding to Otsego properties faster than Monticello. Kruse will compile a service area map outlining those areas so the City of Otsego can consider modification of the service area. 15. INDUSTRIAL PARK STREET IMPROVEMENT The City Council reviewed and by consensus approved the draft of a Purchase Agreement. City Engineer Carlson has been asked to compile and update the buildable lot area net of wetland prior to advertising the lots. 16. CITY HALL RECEPTIONIST/SECREARY POSITION I will continue to re-evaluate the position for a while. In the mean time filling the position with part-time help. 25 • jloo� ■ A,.1bertville - Small Town Wing. Big City We. TO: City Council FROM: Tina L. Lannes DATE: June 17, 2004 RE: 2na Quarter Budget Update BACKGROUND This report is an un-audited Second Quarter 2004 General Fund summary of revenues and expenditures through June 17, 2004. Revenues and Expenditures should be at approximately 50%. REVENUES The City of Albertville is currently at 13.3% of its annual budgeted revenue for the General Fund. The General Fund is low due to the first tax payment from the county is not distributed until usually mid July. EXPENSES The City of Albertville is currently at 3 7. 1 % of its annual budgeted expenses in the General Fund. • 26 2nd Quarter 2004 Council Update GENERAL FUND General Fund Revenue: 2004 Budget 2004 Actual % of 6/18/2004 Budget Current Ad Valorem Taxes 1,440,922 6,789 0.5% Business Licenses & Permits 25,000 4,908 19.6% Liquor Licenses 15,000 12,050 80.3% .2 Liquor Licenses 250 120 48.0% i n Permits 3,500 5,925 169.3% Building Permits 500,000 239,878 48.0% nimal Licenses 500 450 90.0% Local Govemment Aid Police Aid 14,000 - 0.0% Fire Aid 20,000 - 0.0% Other State Aid Grants - County Grants & Aids 10,000 0.0% har es for Services 7,500 1,826 24.3% Lease Payments - City Property 1,000 0.0% �ID/Legal Description Requests 1,500 200 13.3% itle Searches 1,500 480 32.0% Fire Protection Contract Charges 40,000 0.0% Park Rental Fees 2,000 700 35.0% Ines & Forfeits 100 0.0% Interest Eamin s 75,000 14,080 18.8% Total Revenu $ 2,157,772 $ 287,405 1 13.3% 0 ALBERTVILLE CITY COUNCIL • City of Albertville Minutes June 30, 2004 Albertville City Hall 6:00 PM PRESENT: Acting Mayor LeRoy Berning, Councihnernbers Tom Fay, Ron Klecker, Dorothy Rich, and City Administrator Larry Kruse. Absent: Mayor Don Peterson Acting Mayor Berning called the City Council meeting of the City of Albertville to order at 6:00 p.m. 2003 AUDIT REVIEW KDV Auditor Brian Bloch reviewed the 2003 Annual Audit Report and Management letter in detail responded to questions. The City Council was asked to study the document and Mr. Bloch and staff would be available to answer questions. MOTION BY Councilmember Fay, seconded by Councilmember Klecker to temporarily adjourn the workshop meeting to meet jointly with the City of Otsego. (7:00 p.m.) MOTION BY Councilmember Fay, seconded by Councilmember Klecker to reconvene the workshop meeting. WRIGHT HENNIPINN ADMINISTRATIVE SUBDIVISION MOTION BY Council member Klecker, seconded by Councilmember Rich to approve the Development Agreement for the Wright Hennepin Administrative Subdivision and authorize the Acting Mayor Berning to sign on behalf of the City. Motion carried unanimously. CITY HALL FACILITY City Administrator Kruse reported that most of the City Council members had an opportunity to tour several new city halls in the area including Delano, Hugo and Long Lake. City Administrator Kruse reported that in order to bid the project this winter and proceed with spring 2005 construction, the City must engage an architect to design plans, specifications and lead the council through the process of deciding just what the project includes: The Council discussed that maybe this project should be held off until after the January 1, 2005 as the new council members may want to do something different. The council expressed concerns about all of the large projects currently under way including the I-94 ramps, the Public Works Facility and the issue with developer billings. City Administrator Kruse outlined the timelines involved stating that if the decision is delayed, it would possibly put off occupancy until January of 2007 or 2008 rather than January of 2006. Knowing the significant amount of time, other interim staff options may need to be pursued such as hosting council and planning commission meetings at another location freeing the council MAPublic Data\City Council\Council Minutes\2004 Minutes\M 06-30-04.doc Albertville City Council Minutes June 30, 2004 Page 2 of 2 • chamber space for staff. Other suggestions were made to use the conference room for the building department. By consensus the council directed putting the project on hold and to study other options for interim space for staff and rental of the old public works building once vacated. ADJOURNMENT MOTION BY Councilmember . Fay, seconded by Councilmember Klecker to adjourn the meeting at 8:45 p.m. Motion carried unanimously. LeRoy Bering, Acting Mayor _ Larry Kruse, City Administrator • • • CITY OF ALBERTVILLE CITY OF OTSEGO JOINT CITY COUNCIL WORKSHOP Joint Minutes June 30, 2004 Albertville City Hall 7:00 PM Pursuant to due notice and call thereof the City of Albertville and City of Otsego called a joint meeting to order at 7:00 p.m. in the Albertville City Hall. PRESENT: Albertville: Acting Mayor LeRoy Berning, Council members Tom Fay, Ron Klecker, Dorothy Rich, and City Administrator Larry Kruse. Otsego: Mayor Fournier, Council members Vern Heidneer, Virginia Wendel, Jerry Struthers, Dan Scharber and City Administrator Mike Robertson. ALBERTVILLE FIRE DISTRICT: The fire district discussion was prompted by some discussion that the City of Albertville was responding sooner than the Monticello Fire Department to a number of fires in Otsego within the Monticello Fire District. Fire Chief Kevin Roden and Captain Chad Cichos were invitedto share information about possible changes in boundaries. Chief Roden stated that straight north of Albertville and on some of the immediate boundary areas, Albertville was in many cases getting there first, although it is sometimes difficult to compare, as Albertville also responds to medical emergencies. In many cases it is a push either way and the response times are similar. Representatives from the City of Otsego stated it might require further discussion and information from Monticello. In the past Otsego residents were asked which fire service they preferred and possibly that is an option Otsego may want to pursue. No action was taken. 70ta STREET DEVELOPMENT AGREEMENT Both the Albertville and Otsego council learned that Dave Hempel, Towne Lakes Developerhadmet with staff and representatives of Wright County earlier in the week and requested improvements to CSAH 19, which may include widening, turn lanes and a center median to control cross traffic. In June, the City Engineers and City Administrators from Albertville and Otsego met and discussed 7& Street and MacIver. It appears that both cities see 70t' Street being improved sooner than later and a funding mechanism may be available depending on City of Albertville City of Otsego June 30, 2004 Joint City Council Minutes Page 2 of 2 abutting developments. Both cities agreed it made sense to develop an agreement, which would outline the timing, and funding for the project. Both City Councils agreed that the City Administrators should get together and draft an agreement, which will be brought back to each council for comments and possible adoption. Further the City Administrators should get one or more proposals to complete a feasibility study, again for council consideration to preplan the joint effort. By consensus the two City Administrators were asked to continue working on the joint effort and report back to the councils as necessary. JOINT EMERGENCY WATER CONNECTION During the joint meeting of Albertville and Otsego's Engineers and Administrators, it was mentioned that an emergency water connect would be a good thing for both communities. Following up on this, City Administrator Kruse stated he had mentioned it at a Joint Water Meeting with Bob Derus, St. Michael City Administrator and Kristen Carr, Hanover City Administrator and both thought it would be a good thing to do. Joint Powers Water Board Manager Kelly Browning stated she would suggest this to the board. Albertville would not be the approving authority, however, Albertville can work with Otsego to plan and configure opportunities for these connections. Again by consensus the two Administrators were asked to continue working on the joint effort and report back to the councils as necessary. OTHER BUSINESS: None By consensus the meeting was adjourned at 8:00 p.m. Absent: Mayor Peterson - Acting Mayor Berning called the City Council meeting of the City of Albertville to order at 6:00 p.m, i M:\Public Data\City CounciWouncil Minutes\2004 Minutes\M 06-30-04Joint.doc