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2004-09-07 CC Packet
Nbertvillc fUr* ALBERTVILLE CITY COUNCIL AGENDA Tuesday, September 7, 2004 7:00 PM 1. PLEDGE OF ALLEGENCE 2. CALL TO ORDER - ROLL CALL — ADOPT AGENDA 3. MINUTES a. August 16, 23, 30, 2004 City Council Minutes and August 16, 2004 EDA Minutes (pg 3- 14) 4. CITIZEN FORUM (10 Minute Limit) 5. CONSENT AGENDA a. Approve payment of claims check number 20215-20274 (pgs 15-23) b. Approve the City Engineers recommendation to pay final payment #3 to Buffalo • Bituminous for the 2003 Overlay project in the amount of $2,989.35. c. Approve the City Engineers recommendation to make payment #1 to Minnesota Native Landscapes for the 2003 Primary School Ball Fields seeding in the amount of $9,475.82. d. Approve the City Engineers recommendation to make payment #1 to Pearson Brothers, I Inc. for the 2004 Seal Coat Improvement in the amount of $17,757.97, e. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $582.00 to install a temporary bituminous curb for Erosion Control on Kassel Avenue. Further to bill Edina Development for this Albert Villas Oh work. f. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $1,440.00 to install drain tile and bill Edina Development. g. Adopt Resoltution Amending Resolution No. 2004-21 Appointing Election Judges. (pg 24) h. Approve Resolution certifying the City of Albertville Preliminary Levy (pg 25-28) i. Approve amending the 2004 annual budget as per the August 30 Council Workshop (pgs 29 & 30) j. Approve the City Administrator purchasing a document scanning system at an amount not to exceed $16,000 and applicable Banyon Data Software for GSAB 34 and server needs. k. Set Monday, September 27 from 6:00 — 8:00 p.m. for Sexual Harassment Training - Generalsession and from 8:00 — 8:30 p.m. for Supervisors. 1. Approve Woodside Communities request to close a small section of 64a` Street and delay final lift of bituminous until 2005. m. Set Wednesday, November 3 — from 6:00 - 6:50 p.m. Canvass Board Election Results n. Approve City of Albertville Fixed Asset Policy/Guideline for GASB 34 (pgs 31-42) o. Approve St. Michael Catholic Church's application for a Non -Intoxicating Malt Liquor License For May 21, 2005 with hours of operation from 5-12:00 midnight. 6. ACTION ON PULLED CONSENT ITEMS 7. 8:30 p.m. (Time Certain) Michael Potter Site - Technical Evaluation Panel recommendation 8. ORDINANCE ACTIONS a.Amend Sign Ordinance (pgs 43-50) 1). Temporary and Portable Signs 2). Garage Sale and Open House Signs b. ; Nuisance Ordinance (pgs 51-61) c. Administrative Penalty Ordinance (pgs 62-68) d. Regulating the Discharge of Sump Pump (pgs 69-73) e. Escrow Ordinance (pgs 74-76) f. Building Code Ordinance (pgs 77-81) 9. PUBLIC HEARINGS (Heidi's Car Wash SAC Assessment & Resolution (pgs 90-92)) 10. DEPARTMENT BUSINESS a. Street and Park Department Report (pgs 82) b. Planning & Zoning 1). Towne Lakes Round -about landscaping (presented at meeting) 2). FTTH Communications LLC CUP/PUD/Driveway Access (pgs 83-85) 3). Albertville Premium Outlets off peak generator (pgs 85-86) c. Engineering 1). Premium Outlet West Access Road Study (Attached) 2). Collector- Infrastructure Fee Study (Attached) 3). Consider awarding the Ice Arena Locke r room contract. (To be presented at meeting) d. Legal 1). Karston Cove Developer's Agreement (Minor changes to be presented) e. Administration 1). Written Report (pgs 87-89) 11. OTHER BUSINESS 12. OTHER MINUTES AND MATERIALS: a. Joint Water Board Minutes (pgs 93-94) 11. ADJOURNMENT 2 City of Albertville Minutes August 16, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Tom Fay, Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, and City Administrator Larry Kruse Absent: Council member Dorothy Rich Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. AGENDA MOTIONBY Council member Fay, seconded by Council member Klecker to approve the agenda with the following additions: 1) ISO Rating 2) Coborn's Berm 3) Smackdown's request for a One -Day Non -intoxicating Malt Liquor License for September 11, 2004 4) Sexual Harassment Training Motion carried unanimously. MINUTES MOTION BY Council member Klecker, seconded by Council member Berning to approve the minutes of July 27, August 2, and August 11, 2004 meetings as presented. Motion carried unanimously. CITIZEN'S FORUM Doug Birk, School Board candidate introduced himself to the Council and presented his candidate platform. CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Klecker to approve the consent agenda as follows: a. Approve the payment of all claims from check number 20059 to 20179 b. Approve the City Engineer's recommendation to lower the letter of credit on the Shoppes of Towne Lakes from $405,628 to $255,550 c. Approve the City Engineer's recommendation to lower the letter of credit on Towne Lakes 3 from $579,000 to $353,964 • d. Adopt the 2003 Annual Audit completed by KDV e. Michael Potter Site - Technical Evaluation Panel recommendation (request to table until September 7th) 3 f Premium Outlet West Access Road Study (request to table until September 7`t') • g. Collector -Infrastructure Fee Study (request to table until September 7t`) h. Adopt Resolution No. 2004-23 adopting the City of Albertville Investment Policy Motion carried unanimously. DEPARTMENT BUSINESS PUBLIC WORKS FACILITY FINANCING e Bill Fayhe of Northland Securities was present and explained the Revenue Bond process and stated the "average interest rate will be 4.55%, which is very good. Fayhe also explained that Moody's increased the City's General Obligation Bond rating from A3 to A2 and the rating for the Revenue Bond from a BAA to an A3, which will result in a $26,000 to a $36,000 overall interest savings. Fayhe explained that the Albertville Economic Development Authority was issuing a $2,100,000 Bond' and then leasing the facility to the City. Revenue generated from the lease would be used to pay for the bonds. MOTION BY Council member Berning, seconded by Council member Klecker to adopt the Resolution Authorizing the execution and delivery of a Ground Lease and a Lease Purchase Agreement, and approving and authorizing issuance of Public Project Lease Revenue Bonds and execution of related documents. Motion carried unanimously. ENGINEERING HEIDI'S CAR WASH WASTEWATER ACCESS FEE (SAC) AND WATER ACCESS FEE SAC) City Engineer Carlson presented the Council with a memorandum outlining that the last car wash constructed was the Mobil Station on CSAH 19 and CSAH 37. The current Metropolitan Council Manual calculates the WAC and SAC at 100 cars per day of water usage. When the Mobil Station was built, the formula was at 75 cars per day. Rob Nelson requested his fee be based on the same number of cars as his competitor. MOTION BY Council member Fay, seconded by Council member Klecker to set the SAC fee based on the 75-car formula and the WAC will be calculated at the 100 car formula as most of those proceeds go to the Joint Water Board with the detailed calculation available in the office of the City Clerk. Motion carried unanimously. Mr. Nelson requested that the City assess a portion of the cost of the improvement over a three-year period as he had already completed his financing and this added expense was unexpected MOTION BY Council member Fay, seconded by Council member Klecker to authorize entering into an Assessment Agreement with Mr. Nelson to assess the differential between what he had already paid for WAC and SAC and the new amount.. The amount is to be assessed over a three-year period at 6.55% interest as on file in the office of the City Clerk. Motion carried unanimously. _4 • The Council stated in the future they did not want to assess any further WAC and SAC fees and staff should inform future businesses and developers. LEGAL EDINA DEVELOPMENT DEVELOPER FEE AGREEMENT City Attorney Couri reviewed a Developer Fee payment agreement with the Council updating them on efforts to collect delinquent fees. PSYK'S DEVELOPMENT FEE AGREEMENT MOTION BY Council member Berning, seconded by Council member Fay to authorize entering into an agreement with the Psyk's regarding payment of Psyk's 7th Developmentfees in the amount of $11,000. Motion carried unanimously. SPECIAL CENSUS MOTION BY Council member Klecker, seconded by Council member Fay to pay $200 for the Federal Census Bureau to complete an estimate for the cost to do a Special Census so the City qualifies for Municipal State Aid. Motion carried unanimously. • INSURANCE SERVICE ORGANIZATION (ISO) RATING Council member Berning requested more information on the ability of the City to review Albertville ISO rating in contemplation of getting a new pumper truck. SMACKDOWN'S REQUEST FOR NON -INTOXICATING MALT LIQUOR LICENSE FOR SEPTEMBER 11 2004 MOTION BY Council member Berning, seconded by Mayor Peterson to approve a One -Day Non - intoxicating Malt Liquor License for Smackdown's for September 11, 2004, with no band and outside music discontinued at 11:00 p.m. Motion carried unanimously. 50th STREET ALBERTVILLE SIGN AND 30 MILE PER HOUR SPEED SIGNS By consensus the Council requested to install the Albertville City sign at the east edge of Albertville's city limits on 5& Street and further to install a 30 mile per hour speed limit sign on 50th Street at Barthel Industrial Drive. ALBERTVILLE CROSSINGS STORM WATER POND MAINTENANCE AND GARBAGE CONTAINER SCREENING By consensus the council requested staff contact the Albertville Crossings owner and get them to maintain the stormwater pond and berm to an acceptable standard. Further to have the developer screen the garbage containers from the neighborhood. 5 • ADJOURNMENT MOTION BY Council member Klecker, seconded by Council member Fay to adjourn the meeting at 8:35 p.m. Motion carried unanimously. Don Peterson, Mayor Larry Kruse, City Administrator - 6 City of Albertville Economic Development Authority Minutes August 16, 2004 Albertville City Hall 6:30 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Tom Fay, Ron Klecker,City Attorney Mike Couri, and City Administrator Larry Kruse Absent: Council member Dorothy Rich Pursuant to due call and notice thereof, Mayor Peterson called the EDA meeting of the City of Albertville to order at 6:30 p.m. The purpose of the meeting was to authorize the issuance of $2,100,000 of Lease Revenue Bond for the City of Albertville's Public Works Facility. Bill Fayhe of Northland Securities was present and explained the Revenue Bond process and stated the average interest rate will be 4.55%, which is very good. Fayhe also explained that Moody's increased the'City's General Obligation Bond rating from A3 to A2 and the rating for the Revenue Bond from a BAA to an A3, which will result in a $26,000 to a $36,000 overall interest savings. MOTION BY Council member Berning, seconded by Council member Klecker to adopt the Resolution Awarding the Sale of $2,100,000 Public Project Lease Revenue Bonds, Series 2004, Fixing their form and specification; Directing their execution and delivery; and providing for their payment as on file in the office of the City Clerk. Motion carried unanimously. Fayhe then explained the ground lease and the lease purchase portion pertaining to action that the City Council would be taking during their regular meeting at 7:00 ,p.m. MOTION BY Council member Klecker, seconded by Council member Fay to adjourn the Economic Development Meeting at 6:45 p.m. Don Peterson, Mayor Larry Kruse, City Administrator 7 City of Albertville Minutes August 23, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Tom Fay, Ron Klecker,;Dorothy Rich, City Administrator Larry Kruse and Finance Direct Tina Lannes. Absent: None Mayor Peterson called the Council workshop meeting of the City of Albertville to order at 7:00 p.m. City Administrator Kruse and Finance Director Lannes reviewed the proposed budget amendments to the 2004 budget as follows: City Council: Legal publishing increase $11,000 Council attendance at the LMC Conference in October $0. City Administrator Wages and benefits increase of $8,239.00 Conference and Travel increase of $5,100 Operating of $1630 City Clerk Annual Audit increase of $12,000 Recommendation to purchase scanning equipment and amend the clerk equipment budget by $16,000. - Codification $1,630. Finance Department Amend the 2004 budget to include $58,750 for the new department and the balance in 2005. City Engineering Reduce the Engineer fees by $60,000 due to allocation of developer fees to capital project accounts. City Hall Increase the budget for computer upgrades and accounting software to implement Banyon Software modules relating to Fund Accounting, Fixed Assets, GASB 34 items and Point of Sale; System $20,000. Building Department Increase the budget by $25,000 to account for contracting with Inspectron. 8 Summarizing, Finance Director Lanes stated that increases offset decreases in the amended budget. The Council requested these items be presented at the September 7t' Council meeting with staff brining back additional information on Inspectron's contact. 2005 BUDGET REVIEW City Finance Director Lannes first reviewed summary information of revenues and expenses for the General Fund, Water Fund, Sewer Fund and Stormwater Fund. The General Fund projected $158,286 increase in revenues equating to a 6.9% increase. General Fund expense similarly reflected a $174,286 increase equating to a 69% increase, Staff presented a proposed levy of $1,531,427 and a debt service levy of $354,813. Briefly, major increases proposed include; $58,000 for expanded law enforcement $50,000 for a share fire chief $168,000for the lease payment for the new public works facility $33,000 to go from $1,300 to $1,400 per year of service for the fire' relief fund. $14,000 for additional operating expenses for the public works facility $130,000 fora new plow truck $30,000 for a new 4 x 4pickup plow truck $15,000 for pickup Following much discussion the consensus of the council was to hold another meeting on Monday, August 31 in the council chambers and to have staff make the following changes. 1) Shift the proposed fire chief amount to fire relief pensions. 2) Schedule the 4 x 4 pickup for 2006 3) Schedule the pickup for 2007 4) Increase the City Hall building budget from $100,000 to $150,000 5) Reduce the tractor/loader budget from $28,000 to $10,000 shifting the difference to the purchase of the $130,000 snowplow truck. 6) , Meet with Otsego and St. Michael on Fire Contract Other questions raised were; 1) What was purchased in 2003 for $64,412.80 in the Street Machinery category? 2) What are the historical repayments made on the fire truck purchase? 3) What training has Jon Sutherland had regarding fire inspections? Is this something to pursue? The Council expressed concern about keeping the fire department increases reasonable, so as not to excite St. Michael and Otsego. City Administrator Kruse is to meet with the neighboring City 9, Administrator's to review upcoming changes and pursue an Insurance Service Review of operations to . justify the purchase of a new pumper truck. ADJOURNMENT MOTION BY Council member Berning, seconded by Council member Rich to adjourn the meeting at 10:00 p.m. Motion carried unanimously. 10 City of Albertville Minutes August 30, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Torn Fay, Ron Klecker, Dorothy Rich, City Administrator Larry Kruse and Finance Director Tina Lannes. Absent: None Mayor Peterson called the Council workshop meeting of the City of Albertville to order at 7:00 p.m. City Administrator Kruse and Finance Director Lannes reviewed the pro IV budget amendments to the 2004 budget adjusting them for comments received at the August 26 workshop as follows: City Council: Legal publishing increase $11,000 Council attendance at the LMC Conference in October $0. City Administrator • Wages and benefits increase of $8,239.00 Conference and Travel increase of $5,100 Operating of $1630 City Clerk Annual Audit increase of $12,000 Recommendation to purchase scanning equipment and amend the clerk equipment budget by $16,000. Codification $1,630. Finance Department Amend the 2004 budget to include $58,750 for the new department and the balance in 2005. City Engineering Reduce'the Engineer fees by'$60,000 due to allocation of developer fees to capital project accounts. City Hall Increase the budget for computer upgrades and accounting software to implement Banyon Software modules relating to Fund Accounting, Fixed Assets, GASB 34 items and Point of Sale System $20,000. • Building Department Increase the budget by $4,000 to account for contracting with Inspeetron. 11 Fire Department Amend the Administrative fee to $13,078 and Pension Contribution to $37,315 Summarizing, Finance Director Lanes stated that increases offset decreases in the amended budget. It is the consensus of the Council to adopt these budget amendments at the Tuesday, September 7th council meeting. 2005 BUDGET REVIEW City Finance Director Lannes first reviewed summary information of revenues and expenses for the General Fund, Water Fund, Sewer Fund and Stormwater Fund. The General Fund projected a $135,326 increase in revenues equating to a 5.9% increase. General Fund expense similarly reflected a $151,326 increase equating to a 5_9% o increase. Staff presented a proposed levy of $1,522,960 and a debt service levy of $354,813. Briefly, major increases proposed include: $58,000 for expanded law enforcement $50,000 for a share fire chief ` $168,000 for the lease payment for the new public works facility $66,000 to go from $1,300 to $1,500 per year of service for the fire relief fund. $14,000 for additional operating expenses for the public works facility $130,000 for a new plow truck $30,000 for a new 4 x 4 pickup plow truck $15,000 for pickup As per the request from the last council meeting the following items have been adjusted in the proposed budget. 7) Shift the proposed fire chief amount to fire relief pensions. 8) Schedule the 4 x 4 pickup for 2006 9) Schedule the pickup for 2007 10) Increase the City Hall building budget from $100,000 to $150000 11) Reduce the tractor/loader budget from $28,000 to $10,000 shifting the difference to the purchase of the $130,000 snowplow truck. 12) Meet with Otsego and St. Michael on Fire Contract Staff researched and made several changes to the Capital Carryover Worksheet. The $64,412.80 in the Street Machinery category purchased in 2003 was coded improperly and was corrected by moving it into the Street overlay. The historical repayments made on the fire truck purchase were research and as of 2004 there was a negative balance of 84,907. In regards to fire inspections staff presented council with information regarding Jon Sutherland being trained for fire inspections and looked for direction on what to pursue. 12 The Council reviewed the revised fire department budget. City Administrator Kruse presented the Health Care and Market Wage Study commissioned by the City Council earlier this year. HEALTH CARE Greg Roth with the Roth Insurance Agency, long time representative of the City of Albertville sought proposals from Blue Cross Blue Shield, Health Partners and Medica. In an initial analysis of these proposals, it was very evident that BOBS and Medica (our current carrier) was not competitive and as the search for healthcare alternatives progressed, Health Partners was determined to be a responsible provider that would provide significantly reduced rates. Historically, Albertville has been paying a higher than average amount toward the health care insurance, while most wages have tended to be below other comparable positions. Employees with Albertville's family coverage currently contribute $14 per pay period or $378 per year. In evaluating Albertville's future policy regarding the City's contribution toward health insurance, staff proposes three options. First the City continues to pay 100% of a premium policy maintaining the current co -pay of $378 per year. In this instance, by changing health insurance providers it is estimated that the City would save $33,328 annually over what was budgeted in 2004. The second option would be if the City maintained the same premium health care policy and paid 100% of the employee and 50%0 of the remaining family along with an option that the the employee could enroll in a lower cost healthcare policy with a deductable and the City would continue to pay for it's share of the premium policy. Under this scenario, the employee would assume more risks with a deductible and pay a smaller co -pay. Further, the City can initiate a 125 Cafateria Plan whereby the employee can set aside some money to pretax some of their co -pay if the employee so chooses. Under this option the'City could realize a $73,000 annual savings over what was budgeted in 2004. The third options would be to allocate say $750 per employee, thus allowing the employee to choose a premium policy or one with a deductable and allow any remaining unused dollars to be deposited in a deferred compensation plan to fund health insurance transitioning into retirement. It would be suggested that this plan be indexed to overall inflation which has been running 2-3% in recent years compared to double diget inflation in the medical premium area. Or the city could annual adjust it contribution. It is estimated that selecting this option would save the city $36,738 compared to what was budgeted in 2004. MARKET RATE SALARY SURVEY Cities selected for comparison where selected for their geographic proximity to the City of Albertville, or in similar proximity to the metropolitan area. Cities were further selected on the basis of significant Isgrowth and similar activities. Cities included in the study include the Cities of Buffalo, Dayton, Elk River, Forest Lake, Hugo, Lino Lakes, Monticello, Roger, Sartell and St. Michael. In an effort to remove 13 some of the subjectivity of an internal salary review, the decision was made to only use published data, rather than seeking additional phone or written surveys. Published date was taken from the League of Minnesota Cities Annual Salary Survey and the Metropolitan Area Salary Survey. City Administrator Kruse explained the pay step schedule and stated the City of Albertville is fortunate to be able to offset the increased wages with reductions in health care premiums. If the City selects Health Partners city employees will be able to select a premium plan or choose to. assume some additional deductible risk to reduce the amount of their co -pay. At the conclusion of the meeting the City Council stated they were satisfied with the current budget and recommended it be presented at the next meeting. ADJOURNMENT MOTION BY Council member Berning, seconded by Council member Rich to adjourn the meeting at 10:00 p.m. Motion carried unanimously. • 14 CITY OF ALBERTVILLEc Page 1 *Check Detail Register0 September 2004 Check Amt Invoice Comment 1010E Premier Bank Paid Chk# 020215 9/7/2004 ALEX AIR APPARATUS E 101-42000-404Repair/Maint- Machinery/Equip $3,065.75 6887 supplies Total ALEX AIR APPARATUS $3,065.75 Paid Chk# 020216 9/7/2004 ALL STAR CHEMICAL CORP E 101-42000-200 Office Supplies (GENERAL) $308.74 14902 cleaning supplies Total ALL STAR CHEMICAL CORP $308.74 Paid Chk# 020217 9/7/2004 ALLINA HEALTH SYSTEM E 101-42000-108 Medical Training $694.21 1/10001919 Medical Directorship Total ALLINA HEALTH SYSTEM $694.21 Paid Chk# 020218 917/2004 ANDERSON, RAY G 101-22800 Landscaping Escrow 0 refund escrow deposit R# 42058 Total ANDERSON, RAY 0 Paid Chk# 020219 9/7/2004 ARAMARK UNIFORM SERVICES E 601-49450-417 Uniform Rentals $12.66 6295523425 Uniforms - Wtr E 101-43100-417 Uniform Rentals $18.99 6295523425 - Uniforms - PW E 101=45100-417 Uniform Rentals $18.99 6295523425 Uniforms - Park E 602-49400-417 Uniform Rentals $12.66 6295523425 Uniforms - Swr E 101-43100-417 Uniform Rentals $18.78 6295528035 uniforms - PW E 602-49400-417 Uniform Rentals $12.52 6295528035 uniforms - Wtr E 101-45100.417 Uniform Rentals $18.79 6295528035 Uniforms -Parks E 601-49450-417 Uniform Rentals $12.52 6295528035 'uniforms - Swr E 101-45100417 Uniform Rentals $18.78 6295532625 Uniforms - Park E 60249400-417 Uniform Rentals $12.52 6295532625 Uniforms - Wtr E 601-49450-417 Uniforn Rentals $12.52 6295532625 Uniforms - Swr E 101-43100-417 Uniform Rentals $18.79 6295532625 Uniformg - PW Total ARAMARK UNIFORM SERVICES $188.52 Paid Chk# 020220 9/7/2004' ASSOC. OF METRO. MUNICIPALITIE E 101-413004M Dues and Subscriptions $250.00 670 Membership dues Total ASSOC. OF METRO. MUNICIP,'ALRIE $250.00 Paid Chk# 020221 9/7/2004 BENCHMARK' HOMES` G 101-22800 Landscaping Escrow 0 5136 Kahl Ave' NE R#093465 Total BENCHMARK HOMES 0 Paid Chk# 020222 9n/2004 BUFFALO BITUMINOUS INC. E 448-49000-310 Other Professional Services $2,989.35 3rd (Final) Pmt Total BUFFALO BITUMINOUS INC. $2,989.35 Paid Chk# 020223 9/7/2004 BURAND, INC E 601-49450-404 Repak/Maint - Machinery/Equip $69.48 12863 Seal retainer, oil Total BURAND, INC $69.48 Paid Chk# 020224 9/7/2004 CARQUEST E 101-43100-404 Repair/Maint - Machinery/Equip $49.23 D259411 battery, battery core E 101-43100-404 ` Repak/Maint - Machinery/Equip $15.28 D260048 oil E 601-49450-210 Operating Supplies (GENERAL) $15.28 D260868 oil Total CARQUEST $79.79 Pald Chk# 020225 9/7/2004 COURT & MACARTHUR E 473-49000-304 Legal Fees $600.00 083004 Prarie Run Improvements' E 485-49000-304 Legal Fees $90.00 083004 Franklin Rezoning • E 48149000-304 Legal Fees $210.00 083004 Wright Hennepin Electric 15 CITY OF ALBERTVILLE 09/02/04 Page 2 *Check Detail Register© - September 2004 Check Amt Invoice Comment E 480-49000-304 , Legal Fees $120.00 083004 Hunters Cove E 476-49000-304 Legal Fees $909.00 083004 50th Street Trail E 473-49000-304 Legal Fees $780.00 083004 Prairie Run - Gold Key E 471-49060-304 Legal Fees $600.00 083004 Albertville Dental . E 457-49000-304 Legal Fees $630.00 083004 Prade Run - Heuring E 456-49000-304 Legal Fees $2,340.00 083004 Towne Lakes 5 E 456-49000-304 Legal Fees $30.00 083004 Towne takes 5 E 452-49000-304 Legal Fees $240.00 083004 Outlet Expansion E 451-49000-304 Legal Fees $360.00 083004 Mooney's 2nd Addition E 450-49000-304 LegalFees $60.00 083004 Albert Villas 6 E 488-49000-304 LegalFees $30.00 083004 Ice Arena Locker Room E 440-49000-304 Legal Fees $30.00 083004 Parkside Commercial E 438-49000-304 Legal Fees' $788.00 083004 Pilot Litigation E 101-41600-304 Legal Fees $60.00 083004 Heidi's Market E 443-49000-304 Legal Fees $30.00 083004 Karston Cove 3 E 101-41600-304 Legal Fees $3,480.00 083004 General Matters Total COURI & MACARTHUR $11,387.00 Paid Chk# 020226 9/7/2004 DELTA DENTAL E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - PW/PW E 601-49450-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - WWTF E 101-41300-131 Employer Paid Health $19.65 Dental Ins - Admin E 101-41300-133 Employer Paid Dental $19.65 Dental Ins -Admin E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - Bldg Inspec E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins -Bldg Inspec E 101-41400-131 Employer Paid Health $57.75 Dental Ins = Office ' E 101-41400-131 Employer Paid Health $57.75 Dental Ins - Office - E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - PW/PW E 602-49400-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - Water' E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 Dental Ins - PW/PW Total DELTA DENTAL $559.05 Paid Chk# 020227 9/7/2004 DXS TOTAL HOME CARE CENTER E 101-42000-200 Office Supplies (GENERAL) $3.88 824548 rubber cement & Tire repair ki E 101-42000-200 Office Supplies (GENERAL) $65.74 829015 mop, towels, cleaner E 101-45100-404 Repair/Maint-Machinery/Equip $2.23 831447 hex cap, nuts E 602-49400-445 C/O -Tools $26.61 831491 screwdriver E 101-42400-200 Office Supplies (GENERAL) $9.66"831766 magnet, shelf E 601-49450-404 Repair/Maint - Machinery/Equip $15.43 833855 links E 101-45100-404 Repair/Maint - Machinery/Equip $4.20 834143 hardware, nuts E 101-45100-210 Operating Supplies (GENERAL) $31.95 835193 ppr twl E 601-49450-210 Operating, Supplies (GENERAL) $62.57 835227 hoses, coup[, elbow E 101-43100-215 Shop Supplies $1.68 835281 flat sms E 101-43100-215 Shop Supplies $35.11 838144 nuts, washers, pprtwl E 101-43100-405 Repair/Maint - Buildings $21.16 838696 pcv E 602-49400-210 Operating Supplies (GENERAL) $29.78 839116 red marking spry, bulbs, tape E 101-43100-215 Shop Supplies $13.81 840643 distilled water, wtr can E 101-43100-212 Motor Fuels $83.67 841318 cups, cleaner, hardware, blade Total DXS TOTAL HOME CARE CENTER $407.48 Paid Chk# 020228 9/7/2004 DON'S AUTO & REPAIR E 101-42000-404 Repair/Maint - Machinery/Equip $173.08 26639 Repair Engine 5 Fuel Leak E 101-42000-212 Motor Fuels $25.10 27535 fuel E 101-43100-212 Motor Fuels $15.00 27584 fuel E 101-42000-212' Motor Fuels $51.72 27602 fuel E 101-42000-212 Motor Fuels $16.43 27611 fuel E 101-42000-212 Motor fuels $29.95 27660 fuel E 101-42000-212 Motor Fuels $35.80 27737 fuel • 16 • CITY OF ALBERTVILLE 09/02/044:32 PM Page 3 *Check Detail Register© September 2004 Check Amt Invoice Comment E 101-42000-212 Motor Fuels $27.03 27790 fuel E 101-43100-212 Motor Fuels $8.62 27942 fuel E 101-43100-212 Motor Fuels $8.57 27942 fuel E 101-45100-212 Motor Fuels $9.23 28191 fuel E 101-43100-212 Motor Fuels $51.66 28232 fuel E 101-45100-212 Motor Fuels $39.96 28246 fuel Total DON'S AUTO & REPAIR $492.15 Paid Chk# 020229 9/7/2004 EGGEN'S DIRECT SERVICE, INC. E 602-49400-212 Motor Fuels $44.00 90936 fuel E 601-49450-212Motor Fuels - $48.00 90957 fuel E 602-49400-212 Motor Fuels $75.22 90968 fuel E 601-49450-212 Motor Fuels $44.01 90981 fuel E 602-49400-212 Motor Fuels $65.00 95010 fuel E 101-45100-212 Motor Fuels $8.00 95012 fuel E 601-49450-212 Motor Fuels $44.00 95025 fuel Total EGGEN'S DIRECT SERVICE, INC. $328.23 Paid Chk# 020230 9/7/2004 ELAN FINANCIAL SERVICES y E 101-41300-208 Training and Instruction $935.00 1CMA Conf. E 101-41400-200 Office Supplies (GENERAL) $8.97 Meeting supplies Total ELAN FINANCIAL SERVICES $943.97 Paid Chk# 020231 9/7/2004 FEDERATED CO-OPS, INC. E 101=45100-210 Operating Supplies (GENERAL) $39.61 F14329 Choice Mix 25 LB E 101-45100-210 Operating Supplies (GENERAL) $39.61 F14336 Choice Mix 25 LB Total FEDERATED CO-OPS, INC. $79.22 Paid Chk# 020232 9/7/2004 FRANCIS PROPERTIES G 101-22800 Landscaping Escrow 0 refund escrow 420519 Total FRANCIS PROPERTIES 0 Paid Chk# 020233 9/7/2004 FRONTLINE PLUS FIRE $ RESCUE E 101-42000-417 Uniform Rentals $149.95 9183 boots, trapezoid Total FRONTLINE PLUS FIRE & RESCUE $149.95 Paid Chk# 020234 9/7/2004 GOPHER STATE ONE -CALL E 602-49400-209 Locates $219.07 4070123 Locates - Water Dept E 601-49450-209 Locates $219.08 4070123 Locates - Sewer Dept Total GOPHER STATE ONE -CALL $438.15 Paid Chk# 020235 9/7/2004 HENNEN CONSTRUCTION E 450-49000-310 Other Professional Services $1,254.00 435 Drain Tile 10295 Kali Ave E 450-49000-310 Other Professional Services $582.00 436 Albertvillas Erosion Control K E 433-49000-310 Other Professional Services $1,440.00 443 Drain Tile Total HENNEN CONSTRUCTION $3,276.00 Paid Chk# 020236 9/7/2004 HOMES PLUS G 101-22800 Landscaping Escrow 0 10237 49th St. - R#93440 Total HOMES PLUS 0 Paid Chk# 020237 9/7/2004 HOOVER, JUSTIN G 101-22800 Landscaping Escrow 0 refund escrow R# 93443 Total HOOVER, JUSTIN 0 Paid Chk# 020238 ' 9/7/2004 KENCO ENTERPRISES G 101-22800 landscaping Escrow 0 refund escrow R#420504 G 101-22800' Landscaping Escrow 0 refund escrow R#420476 G 101-22800 Landscaping Escrow 0 refund escrowR#420456 17 e CITY OF ALBERTVILLE 09/02/04 4fage *Check Detail Register© September 2004 Check Amt Invoice Comment G 101-22800 Landscaping Escrow 0 refund escrow R#420459 Total KENCO ENTERPRISES $0 Paid Chk# 020239 9/7/2004 KEYLAND HOMES G 101-22800 Landscaping Escrow 0 5072 Kahl Ave R# 93437 Total KEYLAND HOMES $0 Paid Chk# 020240 9/7/2004 KUECHLE UNDERGROUND, INC. E 101-49300-660 Capital Projects Reserve $686.70 Pmt # 3 (Final) 03 Storm Swr Total KUECHLE UNDERGROUND, INC. $686.70 Paid Chk# 020241 9/7/2004 LARSON PUBLICATIONS E 101-41100-351 Legal Notices Publishing $50.53 01521355-001 CUP Driveway E 101-41100-351 Legal Notices Publishing $128.05 01521526-001 TIF Disclosure Stmts E 101-41100-351 Legal Notices Publishing $35.76 01521641-001 Election Filing E 101-41100-351 Legal Notices Publishing $676.50 07539287-001 Financial Stmts Total LARSON PUBLICATIONS $890.84 Paid Chk# 020242 9/7/2004 MCFOA E 101-41300-433 Dues and Subscriptions $35.00 annual dues LK Total MCFOA $35.00 Paid Chk# 020243 9/7/2004 MEDICA E 101-43100-130 Employer Paid Ins (GENERAL) $1,308.88 09/01/04 Employee Ins. TG E 101-41300-131 Employer Paid Health ($2,617.76) 09/01/04 Employee Ins. TH E 101-42400-130 Employer Paid Ins (GENERAL) $1,090.83 09/01/04 Employee Ins. TL E 601-49450-130 Employer Paid Ins (GENERAL) $1,084.42 09/01/04 Employee Ins. JM E 101-42400-130 Employer Paid Ins (GENERAL) $1,401.87 09/01/04 Employee ins. JS E 602-49400-130 Employer Paid Ins (GENERAL) $1,257.58 09/01/04 Employee Ins. SV E 101-41300-131 Employer Paid Health $1,097.24 09/01/04 Employee Ins. BM E 101-41500-131 Employer Paid Health $635.50 09/01/04 Employee ins. TL E 101-43100-130 Employer Paid Ins (GENERAL) $1,077.42 09/01/04 Employee Ins. MJ E 101-43100-130 Employer Paid Ins (GENERAL) $968.98 09/01/04 Employee Ins. KL E 101-41300-131 Employer Paid Health $632.29 09/01/04 Cobra Ins LH Total MEDICA $7,937.25 Paid Chk# 020244 9/7/2004 MENARDS E 601-49450-210 Operating Supplies (GENERAL) $12.92 Taxes E 601-49450-210 Operating Supplies (GENERAL) $111.88 1235040 AC2 TRT E 601-49450-210 Operating Supplies (GENERAL) $79.60 3652280 PVC Conduit E 601-49450-210 Operating Supplies (GENERAL) $3.54 6891970 PCV Cap E 601-49450-210 Operating Supplies (GENERAL) $3.79 6931115 Primer & Cam Total MENARDS $211.73 Paid Chk# 020245 9/7/2004 METROPOLITAN UNDERGROUND SERV E 101-43100-403 Repair/Maint - Catch Basins $1,368.90 413-04 Replace asphalt, repair catch Total METROPOLITAN UNDERGROUND SERV $1,368.90 Paid Chk# 020246 9/7/2004 MIDWEST ANALYTICAL SERVICES E 601-49450-218 Testing Expenses $139.00 320416 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $211.00 320426 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $139.00 320508 Testing Expense (CBOD-5) Total MIDWEST ANALYTICAL SERVICES $489.00 Paid Chk# 020247 9/7/2004 MILLER, BRIDGET E 101-41400-200 Office Supplies (GENERAL) $26.85 08/22/04 pop city hall Total MILLER, BRIDGET $26.85 Paid Chk# 020248 9/7/2004 MINNESOTA NATIVE LANDSCAPES • 18 • CITY OF ALBERTVILLE 09/02/04 4:32 PM Page 5 *Check Detail Register© September 2004 Check Amt Invoice Comment E 476-49000-300 Professional Srvs (GENERAL) $9,475.82 Pmt # 1 Ball Fields Grading PI Total MINNESOTA NATIVE LANDSCAPES $9,475.82 Paid Chk# 020249 9/7/2004 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $116.00 082004 Animal Control Service Total MONTICELLO ANIMAL CONTROL $116.00 Paid Chk# 020250 9/7/2004 MOODrS INVESTORS SERVICE E 466-49000-300 Professional Srvs (GENERAL) $6,800.00 F1477406-0001-ease Revenue Bonds informatio Total MOODY'S INVESTORS SERVICE $6,800.00 Paid Chk# 020251 ` 9/7/2004 NEWMAN TRAFFIC SIGNS E 101-43100-226 Sign Repair Materials $518.76 TI-0127271 signs Total NEWMAN TRAFFIC SIGNS $518.76 Paid Chk# 020262 9/7/2004 NORTHWOODS SERVICES G 101-22800 Landscaping Escrow 0 10205 49th St. R# 93466 G 101-22800 Landscaping Escrow 0 10269 49th St. R# 93447 Total NORTHWOODS SERVICES 0 Paid Chk# 020253 9/7/2004 OFFICE MAX E 101-42400-200 Office Supplies (GENERAL) $35.07 21326307 correction pen, pens, clipboar E 101-41400-200 Office Supplies (GENERAL) $39.87 21326307 index, cartridge E 101-42400-200 Office Supplies (GENERAL) $15.97 21326307V216 rec. Book E 602-49400-210 Operating Supplies (GENERAL) $47.87 21386627 supplies E 101-41400-200 Office Supplies (GENERAL) $100.62 21386627 cartridges, calendars, binders Total OFFICE MAX $239.40 Paid Chk# 020254 9/7/2004 OMANN BROTHERS E 101-45100-530 Improvements Other Than Bldgs $3,650.00 18595 Curb Install Total OMANN BROTHERS $3,650.00 Paid Chk# 020255 9/7/2004 PARAMOUNT HOMES G 101.22800 Landscaping Escrow 0 10242 49th St. R# 93409 G 101-22800 Landscaping Escrow 0 10170 49th St. R# 93438 Total PARAMOUNT HOMES 0 Paid Chk# 020256 9/7/2004 PAT'S 66 E 101-45100-404 Repair/Maint - Machinery/Equip $29.58 11191 tire repair tractor E 101-43100-212 Motor Fuels $8.76 14594 fuel E 101-43100-212 Motor Fuels $41.81 15653 fuel E 101-42400-212 Motor Fuels $51A4 15657 fuel E 101-45100-212 Motor Fuels $9.24 15726 fuel E 602=49400-212 Motor Fuels $60.00 15749 fuel E 101-43100-212 Motor Fuels $46.39 15801 fuel E 101-42000-212 Motor Fuels $55.59 16005 fuel Total PAT'S 66 $303.21 Paid Chk# 020257 ` 9/7/2004 PEARSON BROTHERS, INC. E 101-43100-223 Seal Coating $17,757.97 2004 Seat Coat Imp Pmf 1 Total PEARSON BROTHERS, INC. $17,757.97 Paid Chk# 020258 9/7/2004 REED BUSINESS INFORMATION E 488-49000-300 Professional Srvs (GENERAL) $135.61 2671894 publishing Ice Arena (bids) Total REED BUSINESS INFORMATION $135.61 Paid Chk# 020259 9/7/2004 RTK, LLC • E 101-43100-410 Rentals (GENERAL) $1,000.00 Rentals (GENERAL) 9/04 19 CITY OF ALBERTVILLE 09/02/04 40 Page 6 *Check Detail Register0 September 2004 Check Amt Invoice Comment Total RTK, LLC $1,000.00 Paid Chk# 020260 9/7/2004 S.E.H. E 460-49000-303 Engineering Fees $3,612.40 106782 RPR Services E 101-42400-300 Professional Srvs (GENERAL) $1,500.00 118375- Lot Surveys E 450-49000-303 Engineering Fees $311.04 118390 2000 Albert Villas 2nd Addn E 456-49000-303 Engineering Fees $80.71 118391 2000 Towne Lakes Development E 450-49000-303 Engineering Fees $192.67 118392 Albert Villas 3rd Addn E 450-49000-303 Engineering Fees $272.90 118393 Albert Villas 4th addn E 469-49000-303 Engineering Fees $345.58 118394 NE Wright Cty Transportation S E 456-49000-303 Engineering Fees $210.79 118395 Towne Lakes Second Addn E 468-49000-303 Engineering Fees $11,970.00 118396 CSAH 19 Ramps E 470-49000-303 Engineering Fees $209.22 118397 CSAG 37/194 Off Ramp Signal E 453-49000-303 Engineering Fees $344.90 118398 Kollville Estates 3rd addn E 101-41700-303 Engineering Fees $4,037.50 118399 General services E 450-49000-303 Engineering Fees $2,090.76 118400 Albert Villas 6th Addition E 448-49000-303 Engineering Fees $1,012.87 118401 CSAH 19 Upgrade E 101-43100-223 Seal Coating $694.68 118402 2004 Street Sealcoat E 456-49000-303 Engineering Fees $2,353.17 118403 Towne Lakes 5th Addn E 101-43100-224 Street Overlayment $678.25 118404 2004 Street Overlay E 456-49000-303 Engineering Fees $9,538.06 118405 Towne lakes Phase III E 101-41700-303 Engineering Fees $7,353.87 118406 General Services E 476-49000-300 Professional Srvs (GENERAL) $899.10 118407 Albertville Primary School Bal E 470-49000-303 Engineering Fees $4,135.33 118438 2004 CSAH 37 Bike Path E 473-49000-303 Engineering Fees $3,284.59 118439 Prairie Run E 476-49000-303 Engineering Fees $4,942.33 118440 School Pedestrian & Bike Trail E 453-49000-303 Engineering Fees $913.66 118441 Karston Cove 3rd Addn E 421-49000-303 Engineering Fees $1,335.28 118442 Barthel Industrial Park E 460-49000-303 Engineering Fees $23,752.00 118765 -Prep Plans WWTP Expansion Total S.E.H. $86,071.66 Paid Chk# 020261 9/7/2004 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint -Buildings $55.65 399706 Alarm Monitoring System ' Total SENTRY SYSTEMS, INC. $55.65 Paid Chk# 020262 9/7/2004 SPRINT- MO E 101-42400-321 Telephone $110.25 Phone - 497-5007 E 101-41940-321 Telephone $50.03 Phone - 497-4182 E 101-41940-321 Telephone $23.10 LDST E 101-42400-321 Telephone $56.98 Phone 497-5106 E 101-41940-321 Telephone $235.85 taxes & surcharges E 101-41940-321 Telephone $193.54 Phone 497-3384 E 601-49450-321 Telephone $26.01 Phone - 497-1888 E 101-42400-321 Telephone $105.25 Phone - 497-3384 E 101-41940-321 Telephone $50.03 Phone 497-3106 E 101-42400-321 Telephone $50.03 Phone - 497-7416 ` E 101-41940-321 Telephone $50.03 Phone - 497-3758 E 101-42000-321 Telephone $41.07 Phone - 497-4836 E 101-42000-321 Telephone $32.12 Phone - 497-7474 E 101-41940-321 Telephone $30.26 Phone 497-3210 E 101-41940-321 Telephone $30.26 Phone - 497-9993 E 101-43100-321 Telephone $30.26 Phone - 497-3145 E 101-43100-321 Telephone $30.26 Phone - 497-0774 E 101-41940-321 Telephone $29.01 Phone - 497-4214 E 101-45100-321 Telephone $26.19 Phone - 497-2215 E 101-42400-321 Telephone $50.03 Phone - 497-7485 Total SPRINT- MO $1,250.56 20 . CITY OF ALBERTVILLE 09/02/04 4:32 PM Page 7 *Check Detail RegisterCO September 2004 Check Amt Invoice Comment Paid Chk# 020263 9/7/2004 , SUTHERLAND, JON E 101-42400-331 Travel Expenses $53.63 mileage from conf. Total SUTHERLAND, JON $53.63 Paid Chk# 020264 917/2004 TOSHIBA AMERICA INFO SYS INC E 101-41400-413 Office Equipment Rental ` $521.32 39854448 Copier Lease Agreement Total TOSHIBA AMERICA INFO SYS INC $521.32 Paid Chk# 020265 9/7/2004 U. S. BANK E 366-47000-620 Fiscal Agent's Fees $250.00 1380798 fee Total U.S. BANK $250.00 Paid Chk# 020266 9/7/2004 UNLIMITED ELECTRIC E 101-42000-405 Repair/Maint - Buildings $173.50 6448 repair cord reel 5th bay Total UNLIMITED ELECTRIC $173.50 Paid Chk# 020267 9/7/2004 ' VERIZON E 101-42000-321 Telephone $15.29 Cell phone Rescue 4 Total VERIZON $15.29 Paid Chk# 020268 9/7/2004 VIKING TROPHIES, INC. E 101.42000-200- Office Supplies.(GENERAL) $160.28 71541 name plates - FD Total VIKING TROPHIES, INC. $160 28 Paid Chk# 020269 9/7/2004 WRIGHT COUNTY HIGHWAY DEPT. E 602-49400-407 R/M - Water Mains $75.00 utility permit Total WRIGHT COUNTY HIGHWAYDEPT. $75.00 Paid Chk# 020270 9/7/2004 WRIGHT CTY AUDITORITREASURER E 101-41100-433 Dues and Subscriptions $40.00 Membership Fees Materials Mgmt Total WRIGHT CTY AUDITORfTREASURER $40.00 Paid Chk# 020271 9/7/2004 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $22,204.00 Patrol-04-9 Sept. 04 contract service Total WRIGHT CTY SHERIFFS PATROL $22,204.00 Paid Chk# 020272 9/7/2004 WRIGHT-HENNEPIN COOPERATIVE E 101-43160-381 Electric Utilities $56.88 Street Lighting - 58-59-60 St. E 101-45100-381 ` Electric Utilities $169.76 Albertville Park E 601-49450-381 Electric Willies $57.08 Towne Lks Lift Station Total WRIGHT-HENNEPIN COOPERATIVE $283.72 Paid Chk# 020273 9/7/2004 XCEL ENERGY E 101-43160-381 Electric Utilities $29.53 008773653422 11060 61st Signal E 101-41940-381 ' Electric Utilities $300.47 008952277021 5975 Main CH E 101-42000-381 Electric Utilities $239.32 063710773621 11350 57th FD E 101-43100-381 Electric Utilities $151.46 086382978921 5964 main PW Garage E 101-45100-381 Electric Utilities $204.08 107722698821 11401 58th E 101-46100-381 ` Electric Utilities $7.53 143022329821 11474 58th P Shelter E 601-49450-381 Electric Utilities $93.40 146542188222 11942 52nd St E 601-49450-381' Electric Utilities $2,277.00 175262088621 6451 Maciver Swr Plant E 601-49450-381 Electric Utilities $264.58 176532988922 11200 60th St E 101-43160-381 Electric Utilities $19.97 184313508121 11750 Cty Rd 37 Signal E 101-45100-381 Electric Utilities $7.60 246237860721 5801 main lions picnic area Total XCEL ENERGY $3,594.94 Paid Chk# 020274 9/7/2004 ZIEGLER G 101-22800 Landscaping Escrow 0 11665 Laketowne View R 93477 21 CITY OF ALBERTVILLE 09/02/0440 _ Page 8 *Check Detail Register© September 2004 Check Amt Invoice Comment Total ZIEGLER 0 Paid Chk# 020275 9/7/2004 ANDERSON, RAY G 101-22800 Landscaping Escrow $2,750.00 Escrow R 42058 Total ANDERSON, RAY $2,750.00 Paid Chk# 020276 9/7/2004 BENCHMARK HOMES G 101-22800 Landscaping Escrow $3,000.00 Escrow - R 93465'5136 Kahl Total BENCHMARK HOMES $3,000.00 Paid Chk# 020277 9/7/2004 FRANCIS PROPERTIES G 101-22800 Landscaping Escrow $3,000.00 Escrow 420519 Total FRANCIS PROPERTIES $3,000.00 Paid Chk# 020278 9/7/2004 HOMES PLUS G 101-22800 Landscaping Escrow $3,000.00 Escrow R 93440 10237 49th St Total HOMES PLUS $3,000.00 Paid Chk# 020279 9/7/2004 HOOVER, JUSTIN G 101-22800 Landscaping Escrow $3,000.00 Escrow R 93443 Total HOOVER, JUSTIN $3,000.00 Paid Chk# 020280 9/7/2004 KENCO ENTERPRISES G 101-22800 Landscaping Escrow $2,750.00 Escrow 420476 G 101-22800 Landscaping Escrow $2,750.00 Escrow 420459' G 101-22800 Landscaping Escrow $2,750.00 Escrow 420456 G 101-22800 Landscaping Escrow $2,750.00 Escrow 42054 Total" KENCO ENTERPRISES $11,000.00 Paid Chk# 020281 9/7/2004 KEYLAND HOMES G 101-22800 Landscaping Escrow $3,000.00 Escrow 93437- Total KEYLAND HOMES $3,000.00 Paid Chk# 020282 9/7/2004 NORTHWOODS SERVICES G 101-22800 Landscaping Escrow $3,000.00 escrow 93447 G 101-22800 Landscaping Escrow $3,000.00 Escrow 93456 Total NORTHWOODS SERVICES $6,000.00 Paid Chk# 020283 9/7/2004 PARAMOUNT HOMES G 101-22800 Landscaping Escrow $3,000.00 Escrow 93409 G 101-22800 Landscaping Escrow $3,000.00 Escrow 93438 Total PARAMOUNT HOMES $6,000.00 Paid Chk# 020284 9/7/2004 ZIEGLER G 101-22800 Landscaping Escrow $2,750.00 Escrow 93477 Total ZIEGLER $2,750.00 10100 Premier Bank $280,224.63 22 • CITY OF ALBERTVILLE OW02/04 4:32 PM Page 9 *Check Detail Register© September 2004 Check Amt Invoice Comment Fund Summary 10100 Premier Bank 101 GENERAL FUND $170,531.39 356 2000 G.O. SEWER REVENUE $250.00 421 B.I.D.i52ND ST $1,335.28 433 COTTAGE OF ALBERTVILLE $1,440.00 438 CEDAR CREEK N & S $788.00 440 PARKSIDE COMMERCIAL $30.00 443 KARSTON COVE $30.00 448 CSAH 19 IMPROVEMENT $4,002.22 450 ALBERT VILLAS $4,763.37 451 MOONEY ADDITION $360.00 452 TRAFFIC LIGHT $240.00 453 KOLLVILLE ESTATES $1,258.56 456 TOWNE LAKES $14,552.73 457 HEURING MEADOWS $630.00 460 2000 WWTF EXPANSION $27,364.40 466 PUBLIC WORKS FACILITY $6,800.00 468 CSAH 19 RAMPS $11,970.00 469 WRIGHT CTY TRANSPORTATION $345.58 470 CSAH 37 $4,344.55 471 ALBERTVILLE DENTAL 473 PRAIRIE RUN $600.00 $4,664.59 476 SCHOOL PEDESTRIAN - BIKE TRAIL $16,226.25 480 HUNTERS COVE DEVELOPMENT $120.00 481 WRIGHT-HENNEPIN SUBSTATION $210.00 485 LeBRUN ELECTRIC $90.00 488 ICE ARENA LOCKER ROOMS $165.61 601 SEWER FUND $5,116.52 602 WATER FUND $1,995.58 $280,224.63 23 CITY OF ALBERTVILLE RESOLUTION NO.2004-27 A RESOLUTION AMENDING RESOLUTION NO.2004-21 FOR THE CITY OF ALBERTVILLE WHEREAS, the Albertville City Council is desirous of appointing election judges to serve in the Primary and General Elections scheduled in 2004; and WHEREAS, the Albertville City Council is appointing election judges to serve the Primary Election to be held on September 14, 2004, and the Presidential Election to be held on November 2, 2004. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville hereby appoints the following persons to serve in the capacity of election judges at an hourly rate of $8.00. Jane Arnoldy Katherine Undlin LaVonne Kolles Raymond Meyer Mike VanDeBerg Sharon Leintz Terri Hobza Dorothy Stoeber Douglas Potter Carolyn Lindsay Shirley Madland Trudy Zachman Lorraine Keske Charles Nelson Elaine Engstrom Norma Casey Judith Roden Diane Dirksen Bernard Westlund Dennis Kueng Beatrice Praught Bonnie Kueng Linda Goeb-Houghton Bridget Miller Bryle Bardell Jeanne Vetsch Denise Beaudry Adopted by the City Council of the City of Albertville this 7th day of September 2004. Mayor Don Peterson City Clerk Bridget Miller 24 • ■ b t er V1- Small Town Uving. Big City Ufs. TO: City Council FROM: Tina L. Lannes DATE August A, 2004 RE: 2005 Preliminary City Budget Attached for your review is the tax levy and budget summary for 2005 that city staff are recommending for preliminary certification to Wright County no later than September 150'. Please keep in mind that this is the preliminary levy. The final levy is not certified until mid December so there is'a still opportunity to review and discuss the 2005 budget and tax levy as needed. The important thing to note is that the final levy can be less than the preliminary levy but it cannot be more. So we don't want to get "locked" into a levy that is inadequate to fund our programs and projects for next year. The budget that staff is proposing for 2005 totals 2.3million, which is 3.2% higher than 2004. The budget includes a General Fund tax levy of $1,461,040 for 2005. This is an increase of $20,118 over last year. The debt service levy has increase from 69% from $209,101 to $354,813. The increase is because of the new Public Works Facility debt. The total levy both general fund and debt service has increased 10% from $1,650,023 in 2004 to $1,815,853 in 2005 and again the majority of this is due to the Pubic Works Facility. CITY COUNCIL ACTION REQUESTED: Resolution Adopting the 2005 Preliminary Tax Levy and 2005 Preliminary Budget • 25 CITY OF ALBERTVILLE COUNTY OF WRIGHT RESOLUTION NO. 2004- A RESOLUTION ADOPTING 2004 TAX LEVY COLLECTIBLE IN 2005 BE IT ROSOLVED BY THE council of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2005, upon taxable property in the City of Albertville for the following purposes: Total levy $1,815,853.00 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 701 day of September 2004. Mayor Don Peterson ATTEST: City Clerk Bridget Miller • 26 be tvi 110� • Small Tic► 01 City UFis. 2005 BUDGET SUMMARY COMPARISON .(Draft) GENERAL FUND Fund Revenue: 2004 Amended Budget 2005 Budget Difference % Inc/Dec Current Ad Valorem Taxes $1,440,922 $1,461,040 $20,118 1.4% Business Licenses & Pennits $26,000 $25,000 $0 0.00/0 Liquor Licenses $15,000 $16,000 $0 0.0% 3.2 Liquor Licenses $250 $250 $0 0.0% Sign Permits 6,500.00 $6,000 -$500 -7.7% Building Permits $538.089 $600,000 -$38,089 -7.1 % Animal Licenses $630 $500 -$130 -20.6% Local Government Aid $0 $0 $0 Police Aid $14,000 $14,000 $0 0.0% Fire Aid r$20,000 $40,000 $20,000 100.0% Other State Aid Grants $0 $0 $0 County Grants & Aids $10,000 $10,000 $0 0.0% Charges for Services $7,500 $8,000 $500 6.7% Lease Payments - City Property $1,000 $1,500 $500 50.0% Administration fees $8,000 $48,400 $40,400 Developer Fees 3% $50,000 $100,000 $50,000 PIDILegal Description Requests $1,500 $1,500 $0 0.0% Title Searches $1,500 $1,500 $0 0.0% Fire Protection Contract Charges $40,000 $68,000 $18,000 45.0% Park Rental Fees $2,000 $2,000 $0 0.0% Fines & Forfeits $100 $100 $0 0.0% Interest Earnings $75,000 $75,000 $0 0.0% Reserves $37,393 Total Revenues $2,294,384 $2,367,790 $73,406 3.2% iGeneral Fund Department Expenditures: 2004 2005 Difference %Inc/Dec 41100 Council $57,731 $49,876 -$7,856 -13.6% 41300 Administrator $112,315 $118,790 $6,475 5.8% 41400 City Clerk $208,997 $179,450 -$29,547 -14.1 % 41440 Elections $6,000 $0 $10,000 -100.0% 41500 Finance $58,750 $93,850 $35,100 41650 City Assessor $21,420 $25,000 $3,580 16.7% 41600 City Atto $30,419 $30,419 $0 0.0% 41700 CityEiVneer $40,419 $40,000 -$419 -1.0% 41800 Economic Development $13,120 $20,700 $7,580 57.8% 41910 Planning & Zoning $31,603 $34,084 $2,481 7.9% 41940 City Hall $141,795 $137,425 -$4,370 -3.1% 42000 Fire Department $274,655 $312,645 $37,990 13.8% 42110 Police $255,920 $263,600 $7,680 3.0% 42110 Additional Police service $0 $58,000 $58,000 42400 Bulkfing Inspection $168,686 $217,452 $48,766 28.9% 42700 Animal Control $3,420 $3,420 $0 0.0% 43100 Public Works - Streets $440,522 $372,181 -$68,341 -15.5% 43160 Street Lighfi2g $45,420 $46,800 $1,380 3.0% 43200 Recycling $37,919 $39,100 $1,181 3.1% 45000 Culture & Recreation $42,670 $27,250 -$15,420 -36.1 % Parks & Recreation $152,183 $147,750 -$4,433 -2.9% lCapital Reserves $150,420 $150,000 -$420 -0.3% Total Expenditures V, 294,384 >>2,367,790 $89,406 3.2% 27 • Levy 2004: 2005 Difference % increase General Fund & EDA $1,440,922.00 $1,461,040.00 Total Tax Levy $1,440,922.00 $1,461,040.00 $20,118.60 1.40% Bonds 92 $8,500.00 $0.00 Bonds 96 $5,715.00 $5,890.00 Bonds 99 $42,077.00 $43,294.00 Bonds 03 PF Lease Rev $80,076.00; $63,001.00 GO Improvement Bond 03 $72,733.00 $74,425.00 PW Facility $168,203.00 Total Debt Service Levy $209,101.00 $354,813.00 $145,712.00 69.68% Total Levy $1,660,023.00 $1,815,853.00 $165,830.00 10.05% City portion only Taxes on home valued $200,000 $714.80 $720.00 less homestead credit 465.00 -$65.00 Taxes paid by homeowner $649.80 $655.00 $5.20 28 i J0 A,lbertVille smoe Town Uving ft City Ufa. TO: City Council FROM: Tina L. Lannes DATE: August 30, 2004 RE: 2004 Budget Amendments In accordance with the State Auditors Office the City of Albertville should amend the 2004 budget due to the large variance in figures. Staff recommends amending the 2004 budget from $2,157,772 to $2,294,384. The amendments are as follows: City Council: Legal publishing increase $11,000 City Administrator Wages and benefits increase of $8,239.00; Conference and Travel increase of $5,100 Operating of $1630 City Clerk Annual Audit increase of $12,000, Recommendation to purchase scanning equipment and amend the clerk equipment budget by $16,000, Codification $12,000, Other $1630. Finance Department Amend the 2004 budget to include $58,750 for the new department and the balance in 2005. City Engineering Reduce the Engineer fees by $60,000 due to allocation of developer fees to capital project accounts. City Hall Increase the budget for computer upgrades and accounting software to implement Banyon Software modules relating to Fund Accounting, Fixed Assets, GASB 34 items and Point of Sale System $20,000. Building Department Increase the budget by $4,000 to account for contracting with Inspectron. 29 Fire Department Add in the 5% Administration fee of $13,078 for 2004 and add in $32,315 for pension. 30 • ■ A,,Ibcrtvi Small Town hinting. Big City We. . TO: City Council FROM: Tina L. Lannes DATE: August 11, 2004 RE: GASB 34 Currently the City of Albertville doesn't have a fixed asset policy. In your packet there is a fixed asset policy geared toward GASB 34 implementation. The purpose of this Policy is to establish standards and guidelines for valuing, depreciating and capitalizing the fixed assets of the City. In order to start the implementation of the required GASB 34 the first item is to have a fixed asset policy. CITY COUNCIL ACTION REQUESTED Motion to approve the resolution adopting the fixed asset policy. • 31 CITY � OF ALBERTVILLE • FIXED ASSETS POLICY 32 • INDEX SECTION 1. PURPOSE SECTION 2. DEFINITIONS SECTION 3. CAPITAL ASSESTS AND CAPITALIZATION THRESHOLDS SECTION 4. ACQUISITIONS AND RETIREMENTS SECTION 5. FIXED ASSET INVENTORY VALUATION AND CAPITALIZATION CRITERIA SECTION 6., SALE OF ASSETS SECTION 7. DEPRECIATION • 33 PROCEDURES FOR ESTABLISHING AND MAINTAINING A FIXED ASSET RECORD SYSTEM SECTION 1. PURPOSE These procedures are intended to provide a standard system of control for all fixed assets owned by the City of Albertville. These procedures give directions to City staff regarding the operation and maintenance of the Fixed Asset Control System (FACS). SECTION 2. DEFINITIONS Ancillary Costs Costs, in addition to purchase of construction costs, related to placing a capital asset into its intended use or state of operations. Asset Life This is the standard estimated useful life of an item. To be considered a fixed asset, an item must have a useful life greater than one year. Asset Value This is the value of an item. The value will be based on the invoice plus additional costs of preparing the asset for use. To be considered a fixed asset, an item must have a value greater than $10,000. Buildings A building is a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or movable. For example, a picnic pavilion would be considered a structure although it may have no walls.. A building or structure is a roofed and/or walled structure that is city owned. Certain buildings or structures that are an ancillary part of infrastructure networks such as pumping stations should be reported as infrastructure rather than buildings. A building or structure is a roofed and/or walled structure that is city owned. Building Improvements Capitalized costs that materially extend the useful life of a building or increase the value, or both, beyond one year. Building improvements should not include maintenance and repairs done in the normal course of , business. Capital Assets Under the requirements of GASB 34, capital assets include land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipments, works of art and historical treasures, infrastructure and all other tangible or intangible assets that are used in ` operations and that have initial useful lives extending beyond a single reporting period. 34 • Capitalization Threshold The dollar value at which a government elects to capitalize tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. Depreciation The process of allocating the cost of assets over a period of time,, rather than deducting the cost as an expense in the year of acquisition. Depreciation Method The method used to calculate the allocation (depreciation) of the cost of a capital asset over its estimated useful life. The most commonly used method is straight-line depreciation, which allocates the cost evenly over the life of the asset. Estimated Useful Life An accounting estimate of time period that an asset will be able to be used for the purpose for which it was purchased or constructed. Fixed Asset An item obtained by the city with a value greater than $10,000 and an estimated useful life greater than one year. Full Mouth Convention Under a full month convention, property placed in service at any time during a given month is treated as if it had been placed in service on the first day of that month. This allows depreciation to be taken for the entire month in which the asset is placed in service. If the property is disposed of before the end of the estimated useful life, no depreciation is allowed for the month of disposition. Furniture & Fixtures Assets that are used by people in any city facility that is considered furniture or fixtures. Infrastructure Assets that are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. They are permanent installations with a value greater than $100,000. Examples include water/sewer mains, roads, bridges, tunnels,, drainage systems, etc. Infrastructure Infrastructure improvements are capital costs that Improvements materially extend the useful life or increase the value of the infrastructure, or both. Land Any parcel of land that is city owned whether developed or undeveloped. Include costs for professional fees, demolition,, interest, taxes, commissions, etc. Land Improvement Grading, roads and parking lots on city owned land that will be 0 capitalized. 35 Inexhaustible — Expenditures for improvements that do not require • maintenance or replacement, expenditures to bring land into condition to commence erection of structures, expenditures for improvements not identified with structures, and expenditures for land improvements that do not deteriorate with use or passage of time are additions to the cost of land' and are generally not exhaustible and therefore are not depreciable. Exhaustible — Other improvements that are part of a site, such as parking lots, landscaping and fencing are usually exhaustible and are therefore depreciable. Depreciation of site improvements is necessary if the improvement is exhaustible. Machinery & Equipment Includes motorized and non motorized equipment that has a primary function or use for a city street, park, ice arena, fire fighting or utility maintenance, etc. It includes items such as tractors, mowers, snowplows. Park Improvements Improvements made to a city park that will be capitalized. This category would include items such as playground equipment, back stops, bleachers, flagpoles, etc. Salvage Value The salvage value of an asset is the value it is expected to have when it is no longer useful for its intended purpose. Tools & Other Equipment This category includes small tools and equipment. g rY Vehicles Motorized vehicles owned by the city such as trucks. Vehicle Equipment Equipment that is installed in/on a motor vehicle such as radios, wing plows, sanders, lighting packages and tool boxes. SECTION 3. CAPITAL ASSESTS AND CAPITALIZATION THRESHOLDS A capital asset is real or personal property that has a value equal to or greater than the capitalization threshold for the particular classification of the asset and has an estimated useful life greater than one year. The city reports capital assets in the follow categories: Land/Land Improvements Other Improvements Buildings/Building Improvements Machinery and Equipment Vehicles Infrastructure i For financial statement purposes only, a capitalization threshold is established for each capital asset category as follows: Land/Land Improvements $10,000 Other Improvements $25,000 Buildings _ $25,000 Building Improvements $25,000 Machinery and Equipment $5,000 Vehicles $5,000 Infrastructure $100,000 Other assets $5,000 Capital assets should be recorded and reported at their historical costs, which include the vendor's invoice (plus the value of any trade-in or allowance, if reflected on the invoice) plus sales tax, initial installation cost (excluding in house labor), modifications, attachments, accessories or apparatus necessary to make the asset usable and render into service. Historical costs also include ancillary charges such as freight and transportation charges; site preparation costs, and professional fees. Capital asset improvement costs should be capitalized if the costs exceed the capitalization threshold and either the value of the asset or estimated life is increased by 25% of the original cost, or the cost results in an increase in the capacity of the asset, or the efficiency of the asset is increased by more than 10% . SECTION 4. ACQUISITIONS AND RETIREMENTS When a department acquires a new asset, the department head is responsible for completing an "Asset Acquisition Form" and providing the Finance Director with the Original. (An example of this form is attached.) Noted on the Asset Acquisition Forms should be the following. 1. Description: The description should clearly describe the asset, keeping in mind that this description will be used to help identify the asset in the future, without being to lengthy. 2. Expenditure Account: This is the expenditure account that the invoice for the asset is coded to. 3. Location: This is the intended location in which the asset will be stored. 4. Acquisition Code: This is the code which describes the funding source of the asset. This code will be assigned by the Finance Officer and may be left blank by the purchaser. 37 1 5. Activity Code: 6. Function Code: 7. Vendor: 8.. Acquisition Date: 9. Manufacturer: 10. Model Number: 11. Serial Number: This is the code which describes which department purchased the asset. This code will be assigned by the Finance Officer and may be left blank by the purchaser. This is the code which describes the function of the department that owns the asset. Examples include general government, public works andL fire department. This code will be assigned by the Finance Officer and may be left blank by the purchaser. This is the name of the vendor from whom the asset was purchased. This is the date the asset was acquired. This is the name of the manufacturer of the asset, if applicable. This is the model number assigned to the asset by the manufacturer, if applicable. This is the serial number assigned to the asset by the manufacturer, if applicable. 12. Invoice Number: This is the vendor's invoice number for the asset. 13. Cost: This is the cost of the item. Cost will be based on the invoice plus additional costs of preparing the asset for use. Trade-in values will not be used to reduce the carrying cost of the new asset. 14. Estimated Useful Life: This is the estimated useful life of the itembased on the chart Section 7. The acquisition form should be signed by the department head. The Finance Director should input asset acquisition forms monthly. Assets to be capitalized will be coded to 16100-16700. Assets under the capitalization value will be coded as an expense. The Finance Director is responsible for recording completed construction projects in the year completed. When a department retires or transfers out an asset, the department head is responsible for completion of an "Asset Retirement/Transfer Form". The Finance Director must receive the original. (An example of this form is attached.) The Fixed Asset Retirement/Transfer form should include the following information: 1 Asset Description: The description should be detailed and should include the year, model, model number, color, make, type and other pertinent information relating to the asset. 2. Department: This line refers to the department retiring or otherwise changing the asset. 38 • 3. Date of Change: This is the date the change took place. 4. Type of Change: The department head should state whether the asset was sold, transferred, destroyed or traded in. If SOLD the amount of the sale and copy of receipt of cash should be attached. If TRANSFERRED the name of the department receiving the asset and its new location. If TRADE IN the amount of the trade in allowance received on a new item. Description of new item that trade was applied towards. If DESTROYED the amount of compensation received from insurance, if the asset was destroyed as a result of an accident. A copy of the cash receipt should be attached. If the asset was destroyed please note how it was destroyed, examples would include junked, totaled in an accident, stolen, etc. The Asset Retirement/Transfer Farm should be signed by the department head. The Finance Officer should input Asset Retirement/Transfer Form information monthly. Trade in value will be coded as a credit to the account; the gross cost will be coded as a debit to the account. SECTION 5. FIXED ASSET INVENTORY VALUATION AND CAPITALIZATION CRITERIA Fixed assets that are purchased, cost will be based on the invoice plus additional costs of preparing the asset for use. Trade-in values will not be used to reduce the carrying cost of the new asset. Assets purchased under a lease or installment method should be valued at the discounted present value of total payments. Additional costs will include those necessary so the asset may be ready for use. Assets acquired by donation, cost will be fair value on date of gift and any costs of preparing asset for use. Property acquired under eminent domain will have a cost determined by the court plus any additional attorney fees, or costs associated with preparing land for intended use Assets acquired by forfeiture/seizure are based on the fair value on date of forfeiture/seizure and additional costs associated with preparing the asset for intended use. • For all fixed assets the additional costs of preparing the asset for intended use includes, but is not limited to, the following: . 39 1. Land: Legal fees, appraisal and negotiation fees, surveying fees, site preparations costs, demolition of unwanted structures and damage payments. 2. Buildings & Improvements: Architect fees, legal fees, engineering fee, appraisers, other professional services needed, costs of fixtures, damage claims, insurance premiums, interest and related construction costs. 3. Machinery, Equipment & Furniture: Transportation charges, installation costs. 4. Motor Vehicles: Transportation charges, painting and installation of additional equipment. 5. Street Lighting: street lights acquired through a city installed project will be valued at either the contractors' costs plus a prorated share of all other project costs, or the contractor costs plus 35%. Street lights acquired through a developer installed project will be valued at the contractor costs plus 35%, or current fair market value (based on an engineering estimate) plus 35%. 6. Park Improvements: Physical improvements to park land that are not removable or do not increase the value of the land will not be capitalized, including trails, parking area, grading, aglimed surfaces, drainage pipes, etc. Removable, replaceable fixtures or buildings such as fencing, play equipment, and picnic shelters will be capitalized. It will be the responsibility of the department head to inform the Finance Officer of any additional costs associated with an asset. SECTION 6. SALE OF ASSETS No assets owned by the city shall be sold to an officer or employee of the city unless the sale conforms to Minnesota Statue,15.054. Property, except real property, may be sold to an employee after reasonable public notice at a public auction or by sealed bid, if the employee is the highest bidder and is not directly involved in the auction sealed bid process. SECTION 7. DEPRECIATION Depreciation will be calculated using the straight line method over the estimated useful lives of assets. To avoid the complications of depreciating each asset from the specific date on which it was placed in service, GAAP supports guidelines that assume various assets are placed in service or disposed of at designated dates though out the year. Governmental entities are generally recommended to use the fall - month convention. (Unless the asset is fully depreciated). The total amount depreciated can never exceed the asset's historic cost less salvage value. At the end of the asset's estimated life, the salvage value will remain. Standard estimated useful life guidelines are as follows: • Buildings 1540 years 40 Buildings Foundation/Frame/Structure 40 years Buildings -Temporary 25 years Plazas and Pavilions 40 years HVAC Systems (a/c heating) 20 years Roof 20 years Electrical 20-30 years Plumbing 20-30 years Sprinkler System 20 years Security/Fire Alarm System 10 yearn Cabling 10 years Floor Covering (other than carpet) 15 years Carpeting 7 years Interior Construction 15 years Interior Renovation 10 years Fire Alarm System 10 years Telephone Equipment 10 years Machinery, Equipment, Radio 3-20 years Water Meters (networks) 10-20 years Business/Office Equipment 7-10 years Athletic Equipment 10 years Audio Visual Equipment 7 years Radio Communications 10-20 years Fire Department Equipment 10 years Furniture 15 years Grounds Equipment - Mowers 10 years Kitchen Equipment - Appliances 10-12 years Outdoor Equipment — Playgrounds 15 years Custodial Equipment 10 years Photocopiers 5 years Mounted Equip w/Truck Chassis 8 years Vehicles 3-15 years Cars & Light Trucks 3-8 years Heavy trucks (more than 13,000lbs) 8-10 years Fire Trucks 15 years Heavy Equipment -Loaders, Graders 5-15 years Boat 10 years Land Not Depreciable Infrastructure 15-50 years 41 Sewer Mains, Lift Stations 50 years Water Mains 50 years Street Lights 30 years Wells & Pump Houses 25 years Roads & Highways 15-40 (includes curb & gutter) Paved 40 years Asphalt (Rural) 40 years Asphalt (Urban) 20 years Non -Paved 50 years Public Parking Lots 15 years Sidewalks 16-20 years Sewer System (Storm & Sanitary) 20-40 years Water System _ 20-40 years Bridges (Pedestrian) 30 years Land Improvements 5-30 years _ Fencing, Gates 20 Years Landscaping, Ball Park 10-30 years Parking Lots 15 years Outside Sprinkler Systems 20 years Athletic Fields, Bleachers 10-15 years Paths and Trails 20 years Tennis & Basketball Courts 20 years Retaining Walls 20 years Outdoor Lighting 20 years Outdoor Equipment - 20 years Benches, Swings, Slides 5 years Boat Facility, Piers, Ramps 25 years 42 1SSOCIATED CONSULTANTS, INC. if Highway. Suite 202, Golden :Valley, MN 55422 MEMORANDUM TO: Honorable Mayor Peterson City Council Members Larry Kruse, City Administrator FROM: Michael Darrow / Alan Brixius DATE: September 1, 2004 RE: Albertville- Sign Ordinance Update NAC FILE: 163.05-04.05 • BACKGROUND A public hearing regarding amending the sign ordinance was held by the Planning Commission in July of 2004. Based upon comments and concerns regarding the proliferation of signage within the City of Albertville, the following changes have been made pertaining to garage and open house signs as well as temporary and portable signs. Garage and Open House Signs Changes to Section 9, Subd. 16, regarding garage and open house signs . include limitations of the placement of signs, sign size, and the amount of signs allowed within the City of Albertville. The amendment includes the following: Off -premise signs. Off -premise signs are not allowed within the street right-of-way, public lands, easements, or right-of-way. Garage sale signs. Garage sale signs are limited in size (4 square feet) and shall be allowed to advertise sales within the City of Albertville only. All signs must be set back 10 feet from the street curb or street surface. • Model Home signs. No more than 4 model home signs per subdivision may be displayed at any one time. Said signs shall be spaced at least 300 feet apart. 43 Temporary Signs Changes to Section 9, Subd, 15 include permits required, sign duration requirements, and sign placement. The following are highlighted items within the Section. Temporary and portable signs shall not be permitted without a permit. Applications for a permit and non-refundable fee must be submitted to the City Building Official ten (10) days prior to the special event. All permits issued hereunder shall be for a maximum duration of fourteen (14) calendar days and shall automatically expire after said period. Upon permit expiration, the applicant shall cease to display any and all signage permitted by the permit unless the applicant has received a new permit for said signage: No more than six (6) permits yearly shall be issued to any one property. Shopping centers and multiple tenant buildings shall be counted as one property. If two (2) permits are obtained in succession by any applicant, both permits shall be counted for the purpose of determining the yearly limitations of this subsection. Sign must be located on property of business with special event and advertising message must only relate to business conducted on that premise, except that non-profit or charitable organizations as defined by Internal Revenue Code 501 (0) may have off -premise signs for their fundraising activities provided that they obtain permissions from the property owner. Limited to no more than six (6) per year. Signs from non-profit organizations shall not be counted as one of the six (6) permits allowed to the property owner. Non-profit organizations shall be limited to eight (8) signs per event. 44 CITY OF ALBERTVH LE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING ORDINANCE 1987-3, THE ALBERTVILLE SIGN ORDIIANCE WITH RESPECT TO TEMPORARY AND PORTABLE SIGNS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1 Section 9, Subd. 15, Temporary and Portable -Signs of Ordinance 1987-3, shall be amended to read as follows: Subd. 15. Temporary and Portable Signs. In all districts, temporary and portable signs may be permitted subject to the following: (a) Permit Ap lip cation. Temporary and portable signs shall not be permitted without a permit. Applications for a permit and non-refundable fee must be submitted to the City Building Official ten (10) days prior to the special event. (b) Permit Duration. All permits issued hereunder shall be for a maximum duration of fourteen (14) calendar days and shall automatically expire after said period. Upon permit expiration, the applicant shall cease to display any and all signage permitted by the permit unless the applicant has received a new permit for said signage: (c) Limitation on Permits. No more than six (6) permits yearly shall be issued to any one property. Shopping centers and multiple tenant buildings shall be counted as one property. If two (2) permits are obtained in succession by any applicant, both permits shall be counted for the purpose of determining the yearly limitations of this subsection. (d) Maximum -sign size shall be limited to thirty-two (32) square feet if the adjacent roadway has a posted speed of forty-four (44) miles per hour or less, or sixty-four (64) square feet if the adjacent roadway has a posted speed of forty-five (45) miles per hour or more. (e) Sign must be located on property of business with special event and advertising message must only relate to business conducted on that premise, except that non-profit or charitable organizations as defined by Internal Revenue Code 501 (0) may have off -premise signs for their fund raising activities provided that they obtain permissions from the property owner. Limited to no more than six (6) in a year. Signs from non-profit 45 organizations shall not be counted as one of the six (6) permits allowed to the property owner. Non-profit organizations shall be limited to eight (8) signs per event. (f) Signs may not be placed in the right-of-way and must be set back a minimum of ten (10) feet from all property lines. Where multiple signs have been located a minimum of one hundred (100) feet apart. (g) Signs must not be unsafe or dangerous, they must be securely anchored. Section 2. Enactment. This ordinance shall be in full force and effect upon its passage and publication. ADOPTED this day of 2004. CITY OF ALBERTVILLE By: Don Peterson, Mayor ATTEST: By: Bridget Miller, City Clerk i 46 • CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING ORDINANCE 1987-3, THE ALBERTVILLE SIGN ORDINANCE WITH RESPECT TO GARAGE SALE AND OPEN HOUSE SIGNS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1. Section 2, Definitions of Ordinance 1987-3: is hereby amended to read: Subd. 10A."Garage Sale Sign shall mean a temporary removable sign displayed with the intention of identifying the address, directions, and date of a' sale of household items at a private residence. Subd. _ "Model Home Sigel' shall mean a temporary removal sign displayed with the intention; of identifying address, direction, and date of showing for model homes as part of an approved subdivision in Albertville. Subd. 18A "Open House Sign" shall mean a temporary removable sign display with the intention of identifying an address, direction, and date of an open house showing of a single family house or dwelling unit that is for sale. Section 2. Section 9, Subd. 16, Off -Premise Advertising Signs of Ordinance 1987-3, is hereby amended to read as follows: Subd. 16. Off Premise Signs. (a) Except for government signs and signs identified in Section 9, Subd. 17 Subd. 18, and Subd. 19, no signs may be erected or temporarily placed within a street right-of-way, public lands, easements, or rights -of -way. (b) The following off -premise advertising signs are permitted: (1) Signs regulated by Section 8 of this Ordinance. (2) Off -premise advertising signs shall be permitted within ballparks or stadiums provided they are not visible from the perimeter of the property. • 47 (3) Off -premise temporary and portable signs of non-profit or charitable organizations per Section 9, Subd. 15.(e) of this Ordinance. Section 3. Section 9, Subd. 17, Garage Sale Signs, is hereby amended to read as follows: Subd. 17. Garage Sale Signs. In all districts, garage sale signs shall be permitted subject to the following: (a) Such signs shall not exceed four (4) square feet in area or a height of three (3) feet. (b) Such signs shall clearly show the dates of the event and the address of the event. Off premise garage sale signs shall be permitted to advertise only those garage sales for homes within the City of Albertville (c) Such signs shall be set back a minimum of ten (10) feet from the.back of street curb or street surface. (d) Such signs shall not be located on public municipal property or upon property owned by the School District. (e) No signs shall be posted on utility poles, fences, or trees. (f) No signs shall be posted on vehicles or trailers located within the street right-of-way. (g) ` , Posting of garage sale signs shall be permitted five (5) days prior to the sale and such signs shall be removed one (1) day after the garage sale is completed. (h) Any sign in violation of these criteria may be removed and disposed of by the City. Section 4. Section 9 is amended to add Subd. 18, Open House Signs, to read as follows: Subd. 18. Open House Signs. Open house signs shall be permitted subject to the following conditions: (a) Such signs shall not exceed four (4) square feet in area or three (3) feet in height. 48 (b) Such signs shall be set back a minimum of ten (10) feet from the back of curb or street surface. (c) Such signs shall not be located on municipal property or upon property owned by the School District. (d) No signs shall be posted on utility poles, fences, or trees. (e) No signs shall be posted on vehicles or trailers located within the street right-of-way. (f) Open house signs may be posted only during the open house event and shall be removed upon completion of the open house. Off premise open house signs shall be permitted to advertise homes for sale within the City of Albertville only. (g) Any sign said to be in violation of this criteria may be removed and disposed of by the City. (h) The City may hold open house signs and charge a fee established by City resolution to the sign owner for its return. Section 5. Section 9 is amended to add Subd. 19, Model Home Directional Signs, and to read as follows: Subd. 19. Model Home Directional Signs. ' Model home directional signs shall be permitted subject to the following conditions: (a) The model home directional sign is limited to advertising model homes in an approved residential subdivision in Albertville. (b) Such signs shall not exceed four (4) square feet in area or three (3) feet in height. (c) Such signs shall be set back a minimum of ten (10) feet from the back of curb or street surface. (d) No signs shall be posted on utility poles, fences, or trees. (e) ` No signs shall be posted on vehicles or trailers located within the street right-of-way. (f) Model home directional signs may only be posted during the hours when • the model homes are open for showing. 49 (g) No more than four (4) model home signs per subdivision may be displayed . at any one time. Said signs shall be spaced at least 300 feet apart. (h) Any sign said to be in violation of this criteria may be removed and disposed of by the City. (i) The City may hold open house signs and charge a fee established by City resolution to the sign owner for its return. Section 6. Enactment. This ordinance shall be in full force and effect upon its passage and publication. ADOPTED this day of 2004. CITY OF ALBERTVILLE By: Don Peterson Mayor or X ATTEST: By: Bridget Miller, City Clerk 50 MEMORANDUM TO: LARRY KRUSE, CITY ADMINISTRATOR FROM: MIKE COURT, CITY ATTORNEY SUBJECT: NUISANCE ORDINANCE DATE:AUGUST 11,2004 Problem Statement: The,City's current nuisance ordinance is old, deals mainly with littering, and does not cover many other nuisance -type offenses. Options to Correct the Problem: 1) Supplement the current ordinance; 2)`Prepare a new ordinance based on the League of Minnesota Cities' Model Ordinance; or 3) Keep the current ordinance. Recommendation: Pass the attached new ordinance (based on the League's ordinance). Pros • Many additional nuisances are now prohibited. • Most of the language in the new ordinance is from the Model ordinance, much of which has already been tested in court. • The prohibited nuisances are more specifically described. •` Enforcement may be implemented by administrative fine once the administrative fine ordinance is passed. • Using the Model ordinance as a base is easier, cheaper and faster than trying to greatly modify our current ordinance to cover the same things the Model ordinance covers. Cons: • More nuisances for the City to enforce, which in turn will cost more if any of the enforcement actions proceed to court. Cast to Implement: Likely to be small as many of the violations will likely be corrected via the administrative fine ordinance. • 51 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE DEFINING NUISANCES, PROHIBITING THEIR CREATION OR MAINTENANCE AND PROVIDING FOR ABATEMENT AND PENALTIES FOR VIOLATION THEREOF. The City Council of the City of Albertville Ordains as follows: Section 1. Purpose. The purpose of this ordinance is to protect the general, health, safety and welfare of the citizens of the City of Albertville by prohibiting the occurrence and maintenance of public nuisances and eliminating junk and blight within the City. The ordinance allows for the abatement of public nuisances and provides penalties for and remedies against those causing or maintaining a public nuisance. Section 2. Public Nuisance Defined. A public nuisance is a thing, act or use of property which: A. Maintains or permits a condition which unreasonably annoys, injures, or endangers the safety, health, morals, comfort, or repose of any considerable numbers of the public; or B. Interferes with, obstructs, or renders dangerous for passage, any public highway or right-of-way, or waters used by the public; or C. Any other act or omission declared by law or this ordinance to be a - public nuisance. Section 3. Public Nuisance Affecting Health. The following are hereby declared to be nuisances affecting health: A. Exposed accumulation of decayed or unwholesome food or vegetable matter; B. All animals running at large; C. All ponds or pools of stagnant water; 52 D. Carcasses of animals not buried or destroyed within 24 hou rs urs after death; E. Accumulations of manure, refuse, or other debris; F. The discharge, disposal, accumulation, or collection of sewage or industrial waste without proper permit or approval; G. Garbage cans or other refuse containers which are not rodent -free or fly -tight or which are so maintained as to constitute a health hazard or to emit foul and disagreeable odors and which waste is not removed at least once a week; H. The pollution of any public well or cistern, stream or lake, canal or other body of water by sewage, industrial waste, or any other substances; I. All noxious weeds, as defined in Minnesota Rules 1505.0730, and other rank growths of vegetation, upon public or private property. J. Bunning in violation of City of Albertville Ordinance titled An Ordinance Regulating Open Burning and Adopting Minnesota Pollution Control Agency Air Pollution Control Regulation No. 8 by Reference, passed May 4, 1987; K. Dense smoke, noxious fumes, gas and soot, or cinders, in unreasonable quantities; L. All public exposure of persons having a contagious disease; M. Any offensive trade or business as defined by either ordinance or State Statute which is not operating under local license, or such trade or business whose operation constitutes a clear and present danger to the health of the public in general. N. Depositing garbage, rubbish, litter or refuse on any public property, including streets, sidewalks, and parks, except in public receptacles and in such a manner that the garbage, rubbish or litter will be prevented from being carried or deposited by the elements upon any part of the park or upon any street or other public place. Section 4. Public Nuisances Affecting Morals and Decency. The follo wing owing are hereby declared to be nuisances affecting public morals and decency: 53 A. Any gambling device not authorized by State Law and not properly permitted by the appropriate jurisdiction, including, but not limited to, slot machines and punch boards; B. Betting, or bookmaking, not allowed by State Law, and all apparatus used in such operations; C. All houses kept for the purpose of prostitution or promiscuous sexual intercourse, gambling houses, houses of ill fame, and bawdy houses; D. All places where intoxicating liquor or illegal drugs are manufactured, dispensed or disposed of in violation of law or where, in violation of law, persons are permitted for the purpose of drinking intoxicating liquor or ingesting or otherwise using illegal drugs, or where intoxicating liquor or illegal drugs are kept for sale or other disposition in violation of law, and all liquor, illegal drugs, and other property used for maintaining such places; E. Any vehicle used for the illegal transportation of intoxicating liquor and/or illegal drugs, or for prostitution and/or other immoral or illegal purpose: Section 5. Public Nuisances Affecting Peace and Safety. The following are declared to be nuisances affecting public peace and safety: A. All snow and ice not removed from public sidewalks within 12 hours after the snow or other precipitation causing the condition has ceased to fall; B. Depositing, or causing to be deposited, any snow or ice on or against any fire hydrant or on any sidewalk or roadway; C. All trees, hedges, billboards, or other obstructions which prevent persons from having a clear view of all traffic approaching an intersection; D. All wires and limbs of trees which are so close to the surface of a sidewalk or street as to constitute a danger to pedestrians or vehicles; E. Obstructions and excavations affecting the ordinary use by the public of streets, alleys, sidewalks, or public grounds except under 54 • such conditions as are permitted by t3' Ci Ordinances or other applicable law; F. Placing or storing on any street, sidewalk, alley or public right-of- way any boxes, goods, wares, merchandise, building materials, machinery, business or trade article except for the purpose of immediately transferring the same to some other proper place; G. Any tree, shrub, bush, or other vegetation located on private property which obstructs use or travel on any public right-of-way; H. Radio aerials or television antennae erected or maintained in a dangerous manner; I. Any use of property abutting a public street or sidewalk or any use of a public street or sidewalk which causes large crowds of peopleto gather, obstructing traffic and the free use of the street or sidewalk and which activity is conducted without a permit, license or other permission duly granted by the City; J. All hanging signs, awnings, and other similar structures over streets and sidewalks, or so situated so as to endanger public safety, or not constructed and maintained as provided by ordinance; K. The allowing of rain water, ice, snow to fall from any building or structure upon any street or sidewalk or to flow across any sidewalk; L. Any electric or barbed wire fencing strung lower then six feet in height and within three feet of a public sidewalk or way, except when used in conjunction with agricultural uses in an area zoned for such use; M. All dangerous, unguarded machinery in any public place, or so situated or operated on private property as to attract the public; N. Waste water cast upon or permitted to flow upon streets or other public property; O. Accumulations in the open of broken or unused metal, wood, lumber, cement, electrical fixtures, plumbing fixtures, building materials (but excluding building materials awaiting -use and stored for a reasonable period of time for an improvement presently in progress on the same premises), discarded or unused machinery, 55 household appliances, automobile bodies, trash, debris, rubbish or other material, in a manner conducive to the harboring of rats, mice, snakes, or vermin, or the rank growth of vegetation among the items so accumulated, or items accumulated in a manner creating fire, health, or safety hazards; P. Any well, hole, or similar excavation which is left open or uncovered or in such other condition as to constitute a danger to any child or other person coming on the premises where it is located; Q. Obstruction of the free flow of water in a natural waterway, a public street drain, storm sewer, gutter, or ditch with trash or other materials; R Digging excavations, placing culverts, placing dams, or doing any act which may alter or affect the drainage of public property, streets, alleys or sidewalks; or affect flows of the public storm sewer and drainage ditch system, without authorization by the city; S. The placing or throwing on any street, sidewalk, or other public property of any glass, tacks, nails, bottles, or other substance which may injure any person or animal or damage any pneumatic tire when passing over such substance; T. The deposition of garbage of refuse on a public right-of-way or on adjacent private property; U. Throwing, placing, or depositing dirt, rocks, sand, leaves, trash, lawn clippings, weeds, grass, or other materials in the streets, sidewalks, ditches or other public ways and the gutters thereof; V. Permitting dirt, rocks or mud from construction or landscaping activities to be carried or deposited onto nearby streets, storm sewers, sidewalks, ditches or other public ways and the gutters thereof; W. All other conditions or things which are likely to cause injury to the person or property of anyone; X. The keeping of any used refrigerator, ice box, or freezer in a location or manner accessible to children which is not in service and which has the door latch intact; 56 • Section 6. Storage of Personalty. A. Unsheltered storage of unused, stripped, junked, and other automobiles, recreational vehicles, motorcycles, watercraft or any other motor vehicle, not in good and safe operating condition and bearing a current State of Minnesota License or Registration for that type of vehicle, and of any other vehicles, machinery, implements, and/or equipment and personal property of any kind which is no longer safely usable for the purposes for which it was manufactured, all of which is hereinafter described as "said personalty", for any period of thirty days or more within any given year (except in licensed junkyards) within the corporate limits of the City of Albertville is hereby declared to be a nuisance and dangerous to the public safety. B. For purposes of this ordinance unshelteredstorage means said personalty which is not stored in a permitted building complying with the then existing and controlling City ordinances.The period of one year for purposes of considering whether or not a continuing violation exists commences upon the date of notice of the violation. In the event that any violation is corrected but a same or similar act occurs within the one year time period set forth above it shall be considered a continuation of the original violation and each day that said violation exists may be considered a separate violation as well as a continuation of the original violation. C. Abatement by Owners. The owner, owners, tenants, lessees and/or occupants of any lot within the corporate limits of the City of Albertville upon which such above prohibited storage or any other violation of this ordinance is made, and also the owner, owners, and/or lessees of said personalty involved in such storage or any other material constituting a violation of this ordinance, all of whom are hereinafter collectively referred to as "owners", shall jointly and severally abate said nuisance by the prompt removal of said personalty or materials into completely enclosed buildings authorized to be used for such purposes, or to a licensed junkyard or waste facility, or remove it to a location outside the corporate limits of the City of Albertville. D. Abatement by the Citv. Whenever said owners fail to abate such nuisances the City shall remove the said personalty or materials to a location of its selection. Abatement of such nuisance by the City shall be in accordance with Section l l of this ordinance. Costs 57 incurred by the City during said abatement, including the cost of storage or disposal, shall be recoverable from the said owners, jointly and severally, in accordance with Section 12 of this ordinance or in a suit at law. E. Disposal of'Pmperty After Abatement by the City. When said personalty or materials have been removed and placed in storage by the City, as provided for herein, said personalty shall be sold by the City after the lapse of such time as is provided for by law. If the proceeds of such sales are insufficient to pay the costs of abatement and storage said owners shall be liable to the City for the balance of the costs. If the proceeds are in excess of the costs, including storage, the balance shall be paid to said owners or deposited in the City Treasury for their use. Section 7. Adoption by Reference. The "Hazardous Building Law, " Minnesota Statutes 463.15 through 463.261, is adopted by reference. Any hazardous building or dangerous excavation may be abated in accordance with the provisions of that law. Section 8. Responsibility. The owner and tenant of any premises on which a • violation of this ordinance occurs shall make every reasonable effort to see that the violation ceases. Violations of this ordinance shall be deemed the act of both the person committing the act and the person in possession, control, custody, or having charge of the premises who allows or permits the violation to take place. Violations of this ordinance shall also be deemed the act of a nonresident landlord., provided he or she has received written notice from the city of the violation and has failed to make every reasonable effort to see that the violation ceases. Section 9 Public Drinking. A. Consumption. No person shall consume intoxicating liquor or non - intoxicating malt liquor on any public sidewalk or street, or in a vehicle upon a public street. No person shall consume intoxicating liquor or non -intoxicating malt liquor in any public parking lot or in any park without City authorization. B. Possession. No person shall have in possession intoxicating liquor' or non -intoxicating malt liquor in an open container on any public sidewalk or street or in a vehicle upon a public street. Section 10. Enforcement. 58 v A. Officers. The City Council shall have the duty of enforcing the provisions of this Ordinance. In addition, any law enforcement agency with which the City Council has contracted for law enforcement services shall have the authority to enforce the provisions of this Ordinance. The City Council may, by resolution, delegate to other officers or agencies power to enforce particular provisions of this Ordinance, including the power to inspect private premises, and the officers charged with enforcement of this Ordinance shall take all reasonable precautions to prevent the commission and maintenance of public nuisances. Section 11. Abatement. A. General. Whenever the officer charged with enforcement determines that a public nuisance is being maintained or exists on premises in the city, the officer shall notify in writing the owner or occupant of the premises of such fact and order that such nuisance be terminated or abated. The notice shall be served in person -or by certified or registered mail. If the premises are not occupied and the owner is unknown, the notice may be served by posting it on the premises. The notice shall specify the steps to be taken to abate the nuisance and the4ime, not exceeding thirty (30) days, within which the nuisance is to be abated. If the notice is not complied with within the time specified, the enforcing officer shall cause personal service of a notice of hearing upon the owner or occupant of the property at least seven (7) days prior to a scheduled hearing by the City Council. In the event that personal service cannot be made, mailed and posted notice may be used provided that it is posted and mailed at least seven (7) days prior to` the date of the hearing. Thereafter, the Council may, after notice to the owner or occupant and an opportunity to be heard, provide for abating the nuisance by the City. The City Council may by resolution adopt a Notice of Abatement, which shall set forth the nuisance to be abated and shall indicate a date and time on which the City will enter onto the property and abate the nuisance. The notice shall also notify the property owner that the costs of abatement will be billed to the property owner and if not paid will be assessed against the property. The Notice of Abatement shall be served upon the owner and/or occupant in person or by certified or registered mail at least seven (7) days prior to the proposed date for the City to abate the nuisance. If the premises is unoccupied or the owner and/or occupant cannot be served, notice may be posted upon the premises at least seven (7) days prior to the proposed abatement. 59 B. Emergency Abatement. When the officer charged with enforcement determines that a nuisance constitutes a serious and eminent danger to the public safety or health, the officer may summarily abate the nuisance after a reasonable attempt to notify the owner or occupant of the property. The officer shall immediately thereafter notify in writing the owner or occupant of the premises of the action taken. The notice shall be served in person or by registered or certified mail. Section 12. Recovery of Cost. A. Personal Liability. The owner of the premises on which a nuisance has been abated by the City shall be personally liable for the cost to the City of the abatement, including legal and administrative costs. As soon as the work has been completed and the costs determined, the clerk or other official designated by the Council shall prepare a bill for the cost and mail it to the owner. Thereupon, the amount shall be immediately due and payable at the Office of the Clerk. B. Assessment. If the nuisance is a public health or safety hazard on private property or the accumulation of snow and ice on public sidewalks, the Clerk may, on or before November l5th, next following abatement of the nuisance, list the total unpaid charges (including all applicable legal and administrative costs) along with all other such charges as well as other charges for current services to be assessed under Minnesota Statutes, Section 429.101, against each separate lot or parcel to which the charges are attributable. The Council may then spread the charges against such property under that statute and other pertinent statutes for certification to the County Auditor and collection along with current and following year taxes, or in annual installments, not exceeding ten, as the Council may determine in each case. Section 13. Penalty. Any person violating any provision of this ordinance shall, upon conviction be guilty of a misdemeanor and shall be punished pursuant to applicable State Statute regarding misdemeanor penalties, as amended, plus the costs of prosecution. Each day a nuisance continues to exist is deemed a separate punishable offense under this ordinance. The City may, in its discretion, seek any civil remedies available to it as well, including but not limited to injunctive relief or abatement. Each right or remedy accruing to the City under this ordinance or at • law is separate and distinct and may, in the City's discretion, be exercised independently or simultaneously with any other right or remedy.' 60 Section 14. Administrative Fine. The City may enforce this ordinance via an administrative fine imposed pursuant to City Ordinance authorizing the imposition of such fines. Section 15. Separability. Every section, provision or part of this ordinance is declared separable from every other section, provision or part; and if any section, provision or part thereof shall be held invalid by a court of competent jurisdiction, it shall not affect any other section, provision, or part. Section 16. Effective Date. This Ordinance is effective upon its passage and publication according to law. Section 17. Repealer. City of Albertville Ordinance No. 1989-8 titled "An Ordinance Prohibiting Public Nuisances, Unwholesome and Unhealthy Litter, and Providing a Penalty for Violations thereof' is hereby repealed. Passed this day of 2004. Mayor, City of Albertville ATTEST: Albertville City Clerk 61 MEMORANDUM TO: CITY COUNCIL FROM: LARRY R. KRUSE, CITY ADMINISTRATOR SUBJECT: ADMINISTRATIVE PENALTY ORDINANCE DATE: SEPTEMBER 1, 2004 PROBLEM STATEMENT: The length of time once a code violation is identified until it gets resolved is lengthy, sometimes expensive involving outside parties and may burden the current legal system. Currently when we encounter a problem, staff generally writes the parry a letter and gives the individual or business a period of time to correct the situation. If the parry remains noncompliant, staff visits with the party, other times the issue is sometimes referred to the City Attorney, who again writes a letter seeking cooperation with a time period to correct the situation. If the party does not cooperate, the City Attorney seeks court action to require corrective action. This long and arduous process stymies city staff efforts to get timely resolution of problems. Staff Consensus: Collectively the City Administrator, City Attorney, City Engineer, City -Planner, City Clerk, Finance Director, Street and Park Superintendent and Wastewater Superintendent agree we should pursue an Administrative Enforcement Ordinance. This ordinance gives us another tool in our toolbox to fix certain code violations, while preserving the traditional route. Having a (speeding ticket) methodology where a penalty is attached for non-compliance with increased penalties for further non-compliance should be effective. The Administrative enforcement procedures would provide the City of Albertville with an informal, cost-effective and more efficient alternative to criminal prosecution or civil litigation for certain violations of the adopted City Code. The City would retain the right, at its sole discretion, to enforce provisions of this Code by bringing criminal charges or commencing civil litigation in any case where the City determines it is appropriate or necessary, but finds that an administrative process is beneficial to the residents of the City and further finds that that such a process is a legitimate and necessary alternative method of enforcing Code violations. Cost to Implement: As code enforcement increases, likewise the amount of time and money will increase. When comparing the traditional method of enforcement to the Administrative Penalty, we see no more cost, and possibly less cost. Hopefully, additional code enforcement can be offset with the proposed administrative penalties. • Recommendation: Proceed to adopt the Ordinance to Provide for Administrative Enforcement of Code and adopt the Administrative Enforcement Ordinance. 62 • CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE TO PROVIDE FOR ADMINISTRATIVE ENFORCEMENT OF CODE REGULATIONS The City Council of the City of Albertville ordains as follows: SECTION 1. Administrative Enforcement of Code and Ordinance Regulations. Subd.1. Purpose and Intent. The Administrative enforcement procedures established within this Ordinance are intended to provide the City of Albertville with an informal, cost-effective and more efficient alternative to criminal prosecution or civil litigation for certain violations of the adopted City Code and City Ordinances. The City of Albertville retains the right, at its sole discretion, to enforce provisions of its Code and Ordinances by bringing criminal charges or commencing civil litigation in any case where the City determines it is appropriate or necessary, but finds that an administrative process is beneficial to the residents of the City and further finds that that such a process is a legitimate and necessary alternative method of enforcing Code or Ordinance violations. Subd. 2 Definitions. A. Code Compliance Officer. Is any officer of the Wright County Sheriff's Department, any employee of the City of Albertville, or any person or company contracted to provide code enforcement services who has received official authority by the Albertville City Council to enforce the City Code and Ordinances. There maybe more than one person designated as Code Compliance Officer at any given time. B. Code Offense. Is a violation of any section, subdivision, paragraph or provision of the Albertville City Code or any Albertville City Ordinance and is subject to a civil penalty determined according to a schedule adopted by Resolution of the Albertville City Council from time to time and payable directly to the City Treasurer. Each day the violation exists constitutes a separate Code Offense. G. Owner. Is an individual, association, syndicate, partnership, corporation, limited liability company, trust or any other legal entity holding an equitable or legal ownership interest in land, buildings, structures, dwelling unit(s) or other property. 63 D. Person. Means a natural person of either sex, a firm, partnership, corporation, limited liability company, any other association of people, and includes the manager or agent of that person or organization. Subd.3 Procedure. A. Administrative Notice. A Code Compliance Officer may issue, either in person or by United States first class mail, an Administrative Notice to a person suspected or known to have committed a Code Offense and/or to be the owner of property upon which a Code Offense is being committed. The Administrative Notice shall identify the Code Offense, the location upon which the Code Offense occurred or is occurring, and the recommended corrective action for the Code Offense. The Administrative Notice may also state that the alleged violator has, at the discretion of the Code Compliance Officer, up to fifteen (15) days to correct or abate the Code Offense. If the alleged violator and/or owner of property upon which a Code Offense is being committed is unable to correct or abate the Code Offense within the prescribed time, that person may request in writing an extension of no more than 30 additional days from the Code Compliance Officer. Any extension granted by the Code Compliance Officer shall be in writing and shall specifically state the date of expiration. If the Code Offense is not corrected or abated, as outlined in the Administrative Notice, within the prescribed time or any extension thereto, the Code Compliance Officer may issue a citation, as provided below. B. Citation. A Code Compliance Officer is authorized to issue a citation upon the belief that a Code Offense has occurred, whether or not an Administrative Notice has first been issued in regard to said Code Offense. The citation shall be given to the person responsible for the violation and/or to the owner of the property upon which the violation has occurred, either by personal service or by United States first class mail. Said citation shall state the nature of the Code Offense, the time and date said Code Offense occurred, the civil penalty applicable to that Code Offense as set forth in a schedule of civil penalties which shall be adopted by Resolution of the City Council from time to time, and the manner for paying the civil penalty or requesting a hearing before a Hearing Officer to contest the citation. C. Responding to a Citation / Payment. Once a citation is issued, the alleged violator and/or the owner of the property upon which the violation has occurred shall, within fifteen (15) days of the time of issuance of the citation either pay the civil penalty set forth in the citation or request a hearing in writing according to the procedure set forth in this Section. The civil penalty maybe paid either in person at City Hall, or by United States first class mail, postage prepaid and postmarked within said prescribed fifteen (15) days. Payment of the civil penalty shall be deemed to be an admission of the Code Offense. Subd. 4 Appeal to Hearing Officer. 64 r A. Requesting a Hearing. Any person contesting a citation issued pursuant to this Chapter may, within fifteen (15) days of the time of issuance of the citation, request a hearing before a Hearing Officer. Any request for a hearing before a Hearing Officer shall be made in writing on a form provided by the City for such a request and either delivered personally to the City at City Hall or mailed to the City by United States first class mail, postage prepaid and postmarked within said prescribed fifteen (15) days. The hearing shall be held at City Hall within thirty (30) days of the date the City received a timely written notice that a hearing has been requested. Failure to attend the hearing constitutes a waiver of the violator's rights to an administrative hearing and an admission of the violation. A hearing officer may waive this result upon good cause shown. A determination of good cause shall be made by the Hearing Officer, but does specifically not include forgetfulness or intentional delay. B. Hearing Officer. The City Council shall by Resolution from time to time appoint a list of persons authorized to act as a Hearing Officer. The Hearing Officer is authorized to conduct an informal hearing to determine if a Code Offense has occurred. The Hearing officer may be compensated by the City for such hearings and related findings. The Hearing Officer shall have the authority to uphold or dismiss the citation or reduce, stay or waive the civil penalty imposed upon such terms and conditions as the Hearing Officer shall determine. The Hearing Officer's decision shall be made in writing on a form provided by the City for such purpose. A copy of the Hearing Officer's decision shall be served by United States first class mail upon the person requesting the hearing. The Hearing Officer's decision is final, except for appeal of the Hearing Officer's decision in limited cases to the City Council, as forth below. C. Conduct of Hearing. At the hearing, the parties will have the opportunity to present testimony, documents and exhibits and question witnesses. The Hearing Officer shall tape record the proceedings and receive testimony and exhibits. Strict rules of evidence will not apply. The Hearing Officer must receive and give weight to evidence, including hearsay evidence, that possesses probative value commonly accepted by reasonable and prudent persons in the conduct of their affairs. Subd. 5 Appeal of Hearing Officer Decision. A. The Hearing Officer's decision shall be appealable to the City Council only for the following matters: 1. an alleged failure to obtain a required permit, license, or other approval from the City Council as required by the City Code; 65 2. an alleged violation of a permit, license, or other approval, or the • conditions attached to the permit, license or approval, that was issued by the City Council; or 3. an alleged violation of regulations governing a person or entity who has received a license issued by the City Council. B. An appeal to the City Council of the Hearing Officer's decision must be made in writing on a form provided by the city for such an appeal and must be served on the City Clerk by United States first class mail, postage prepaid, within ten (10) days after the date of the Hearing Officer's decision. C. A timely appeal will be heard by the City Council after a notice of hearing is served by the City upon the appellant in person or by certified mail at lease ten (10) days in advance of the date of the hearing. The parties to the hearing will have an opportunity to present oral or written arguments regarding the Hearing Officer's decision. D. The City Council shall consider the record, the Hearing Officer's decision, and any additional arguments before making a determination. The City Council is not bound by the Hearing Officer's decision, but may adopt all or part of the Hearing Officer's decision. The City Council's decision may be voted upon and given at the hearing or may be given in writing within fifteen (15) days of the hearing. E. The failure of the appellant to appear in front of the City Council or participate in ` the appeal constitutes a waiver of the violator's right of appeal and an admission of the violation. The Council may waive the result upon good cause shown. The determination of a showing of good cause shown shall be made solely at the discretion of the City Council but does not include forgetfulness and intentional delay. Subd. 6 Failure to Pay. A. In the event a person charged with a Code Offense fails to pay the civil penalty and correct or abate the Code Offense for which a citation was issued within the prescribed time, a late charge of fifteen percent (15%) shall be imposed thereon for each seven (7) days the civil penalty remains unpaid and the Code Offense remains uncorrected or unabated beyond the due date. B. An unpaid civil penalty and accrued late charges will constitute a personal obligation of the person(s)to whom the citation was issued and the City shall have the right to collect such unpaid civil penalty and accrued late charges, together with the City's costs and reasonable attorney's fees, in criminal or civil proceedings. 66 y D. Pursuant to Minn. Stat. Chapter 429.101., Minn. Stat. Chapter 514.67 and other applicable law, a lien in the amount of the civil penalty and any accrued late charges may be assessed against the property where the Code Offense occurred and collected in the same manner as taxes. Any such assessment shall not preclude the City from issuing additional citations for a continuing Code Offense, nor shall it preclude the City from making additional assessments against the same property resulting from a continuing or new Code Offense. E. The City may suspend or revoke a license or permit or other approval associated with the Code Offense if the civil penalty and accrued late charges are not timely paid. Subd. 7 Subsequent Violations. If a second citation fora Code Offense is issued by the City to the alleged violator and/or owner of the property upon which the violation has occurred within twenty four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 25% over the scheduled civil penalty amount. If a third citation for a Code Offense is issued by the City to the alleged violator and/or the owner of the property upon which the violation has occurred within twenty four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 50% over the scheduled civil penalty amount. If a fourth citation for a Code Offense is issued by the City to the alleged violator and/or the owner of the property upon which the violation has occurred within twenty-four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 100% over the scheduled civil penalty amount. SECTION 2: This Ordinance shall take effect upon its passage and publication according to law. ADOPTED by the City Council of the City of Albertville, Wright County, Minnesota this day of June, 2004. CITY OF ALBERTVILLE Bridget Miller, City Clerk lie Don Peterson, Mayor 67 ADMINISTRATIVE ENFORCEMENT CIVIL PENALTY SCHEDULE • CLASS A OFFENSES: $50.00 Violations of Animal Regulations CLASS B OFFENSES: $200.00 Violations of Zoning Regulations CLASS C OFFENSES: $200.00 All Nuisances Violations Violations of the Sign Ordinance Violation of Building Regulations SUBSEQUENT VIOLATIONS If a second citation for a Code Offense is issued by the City to the alleged violator and/or owner of the property upon which the violation has occurred within twenty-four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 25% over the scheduled civil penalty amount. If a third citation for a Code Offense is issued by the City to the alleged violator and/or owner of the property upon which the violation has occurred within twenty-four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 50% over the scheduled civil penalty amount. If a fourth citation for Code Offense is issued by the City to the alleged violator and/or owner of the property upon which the violation has occurred within twenty-four (24) months of the issuance of a previous citation for the same Code Offense, the civil penalty shall increase by 100% over the scheduled civil penalty amount. • 68 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE REGULATING THE DISCHARGE OF SUMP PUMPS Repealing Ordinance 2002-18B Repealing Ordinance 2003-14 Subtitle 1 Purpose: The City Council .finds that the discharge of water from roof, surface, groundwater sump pump, footing tile or swimming pool or other natural - precipitation into the City sanitary sewage system will, and has on numerous occasions in the past, flooded and overloaded the sanitary sewage system to such an extent as to cause significant and grave damage to the waste treatment plant and sanitary sewer trunk system. Such damage is caused by the backup of sewage into the plant, private properties, and pressure damage to trunk lines. The City -Council, therefore, finds it essential to the minimization of damage to property and to meet Minnesota Pollution Control Agency and Albertville City Code requirements that the provisions of this Ordinance be strictly enforced to avoid emergencies in the ,future. Subtitle 2 Storm Water Not Permitted in Sanitary Sewer System: It shall be unlawful for any owner, occupant, or user of any premises to direct into or allow any storm water, surface water, ground water, or water from air conditioning systems to drain into the sanitary sewer system of the City. This includes: water from any roof, surface or ground sump pump, foundation drain, or swimming pool. Dwellings and other buildings and structures which require a sump pump system to discharge excess water shall have a permanently -installed discharge line which shall not an any time discharge water into the sanitary sewer system except as provided herein. A permanent installation shall be one which provides for year -around discharge capability to either the outside of the dwelling, building or structure, or is connected to the City storm sewer system or discharges to the street. It shall consist of a rigid discharge line without valuing or quick connections for altering the path of discharge and include a check valve if connected to the City storm sewer line, 69 (A) Inspection. Every person owning improved real estate that • discharges into the City sanitary sewer system shall allow an employee of the City or their designated representative to inspect the buildings to confirm that there is no sump pump or other prohibited discharge into the sanitary sewer system. Properties found to be in compliance will receive a certificate of compliance at the time of inspection. (B) Non -Compliance. Within 30 days of initial inspection, any person, firm, or corporation having a roof, surface, ground, sump pump, foundation drain, or swimming pool and/or discharging into the sanitary sewer system shall disconnect and/or remove same. Any disconnects or openings in the sanitary sewer shall be closed or repaired in an effective and workmanlike manner as approved by the wastewater superintendent or superintendents designated agent Any person refusing to allow their property to be inspected shall immediately become subject to the surcharge hereinafter provided for. Any property found to violate the ordinance shall make the necessary changes to comply with the ordinance within thirty (30) days of the initial inspection. (C) Future inspections. At any future time, the City may conduct random inspections if the City has reason to suspect that an illegal connection exists on a property to ensure compliance with this ordinance. (D) New Construction. A sump pump and rigid pipe discharge connection to the outside shall be required on all new construction within the City where a ground water drainage system is part of the construction plans. (E) Conveyance of sump pump discharge waters. No residence shall be issued an occupancy permit without first having installed a discharge pipe from the sump pump discharge point at the exterior of the structure to a drain the located in a utility easement located on the property or, if a storm water pond or wetland is located on the property, to an at -grade discharge point located no closer than ten feet to such pond or wetland provided the ground is contoured such that the sump pump waters are conveyed directly overland to 70 ithe pond or wetland. Such discharge pipe shall be installed at least twelve inches below ground except that such discharge pipe may be less than twelve inches below ground where necessary in order for such pipe to discharge at grade. (F) Escrow. In those circumstances where installation of a discharge pipe as required by this ordinance is not reasonably possible due to the presence of frost in the ground, no occupancy permit shall be issued unless the entity to which the building permit was issued posts an escrow with the City in accordance with the requirements of the City of Albertville. (G) Temporar,Winter Variance (November 1 through March 1). The City.Council shall have the power and duty of hearing and deciding requests for temporary variances from the applicability of the provisions of thisportion_of the ordinance where strict enforcement would cause undue hardship because of the circumstances unique to the individual property or cause a safety problem. This does not apply to monetary hardship. Application for a temporary waiver should be addressed in writing to the City Council. The applications shall identify the property for which the variance is being applied for, the name of the property owner/applicant, and describe in detail what characteristics of the subject property create undue hardship or concern. Within 30 days after application, the City shall make their order deciding on the matter and serve a copy of such order upon the applicant by mail. Upon receipt of an application for variance, the City will allow the property owner to temporarily discharge directly into the sanitary sewer system. Employees of the City will divert the discharge and seal the connection of the discharge to the sanitary sewer using a meter seal. The cost for the connection to the sanitary sewer and subsequent removal will be (see appendix) per occurrence. Additionally, the applicant will be responsible for the cost to transport and treat the added flow to the sanitary sewer at the established City rate. The total flow for the period of the variance will be monitored by the City. (H) Property Unit Surcharge. A surcharge of (see appendix) per • month is hereby imposed and added to every sewer billing to property owners who are not in compliance with this ordinance 71 within 30 days of initial inspection. This surcharge is in addition to any other penalties that may be incurred under this ordinance. Should a single-family unit property owner found to be in compliance with this ordinance and during a subsequent inspection found to have reconnected an illegal source to the sanitary shall immediately become subjected to this surcharge. 72 ■ Albertville Small Town laving. Blg City We. TO: City Council FROM: Tina L. Lannes DATE: August 31, 2004 RE: Escrow Ordinance Currently the City of Albertville does have an escrow ordinance, but it needed some changes and clarification. The changes in the ordinance adding the fees to a per item basis instead of a flat fee (such as $ per tree, $ for sod, etc.) since some require two trees and some require one tree, the addition of other environmental issues where an escrow should be required and to just straighten out the language of the ordinance to make it more clear. CITY COUNCIL ACTION REQUESTED Motion to approve the Escrow Ordinance. 74 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE 2004- API ORDINANCE REQUIRING THE ESTABLISHMENT OF AN ESCROW TO SECURE THE INSTALLATION OF REQUIRED IMPROVEMENTS FOR NEW RESIDENTIAL CONSTRUCTION The City Council of the City of Albertville, Minnesota, hereby ordains as follows: 1.Prior to the issuance of a final certificate of occupancy for any newly -constructed residential dwelling, the person or entity requesting the certificate of occupancy shall have complied with one of the following requirements: a. Installed all improvements to the property upon which the dwelling is located as required by City of Albertville Zoning Ordinance Sections 1000.7(b) and 1200.4(h), the Residential Development Standards as on file with the City Administrator's Office, all; individual lot requirements contained in any applicable Developer's Agreement, and the requirements of City of Albertville Ordinance No. 2004 (Sump Pump Discharge Ordinance); or b. i) Provides the City with a cash escrow in accordance with the fee schedule; and ii) enters into an escrow agreement with the City to install the improvements required in paragraph 1 a. of this Ordinance by a date certain as specified by the City Engineer or Building Official, which agreement provides the City with the authority to enter upon the properly, to install said improvements using the money placed in escrow in the event the improvements are not installed by the date determined by the City Engineer or Building Official; and iii) provides and maintains adequate erosion control measures as determined by CityEngineer or Building Official until such time as all improvements required of the property pursuant to paragraph la of this ordinance have been installed. Said escrow amount may be modified from time to time by City Council resolution. 2. The building permit applicant shall provide the city with an as -built survey to be reviewed by the City Engineer, unless otherwise determined by the City that the City Engineer, at a fee reflected in the Appendix, shall perform the survey. 3. Within thirty days of certification by the City that all required improvements have been satisfactorily installed, said escrow amount shall be refunded without interest to the person or company depositing such escrow with the City. 4. All persons or entities requesting a certificate of occupancy pursuant to paragraph lb.of this ordinance shall pay the City a non-refundable inspection compliance fee in the appendix for the processing of the escrow and escrow agreement, for one compliance inspection, and for the cost of reviewing the "as -built" survey by the City Engineer. If a second compliance inspection is required, the person or entity requesting the certificate of occupancy shall pay re -inspection fees in accordance with the fee schedule prior to the performance of the second "compliance inspection. If a second "as -built" survey is required, the person or entity requesting the certificate of occupancy shall pay a resurvey fee in the appendix prior to the performance of the second "as -built" survey. Said inspection compliance fee, re -inspection fees and resurvey fee may be modified from time to time by resolution of the City Council. 5. This ordinance shall apply to all residential dwelling units with the City, which have not received • a final certificate of occupancy at the time this ordinance becomes effective. 75 6. The City requires that the Developer post a cash escrow to pay for the City's costs of processing the Developer's proposed plat and environmental review and permit the City to draw upon said escrow to pay for said processing expenses as stated in the Escrow Agreement. 7. Ordinance No. 2003-15 and 2003-27 (Escrow) are hereby repealed. This ordinance shall be effective upon its passage and publication in the, official newspaper of the City. Passed this day of, 2004. Mayor ATTEST: City Clerk Appendix Escrow Fees Fee per Tree 250 Fee for Sod 2500 Fee for Administration of Escrow 75 Compliance fee Engineer does survey 275 Compliance fee Engineer reviews survey 175 Re -inspection fee 50 Survey/Resurvey Fee 200 Landscape reinspection fee 25 Survey Review Fee 100 Fees to be escrowed are Fee for Sod, Trees, Admin of escrow. Compliance fees and reinspection fees are due with permit. 76 A�Ibcrtvijje Building. Department 5964 Main Avenue NE • P.O. Box 9 • Albertville MN sou Town uw�. ag , Ufa.55301 Phone: 763-497-5106 • Fax: 763-497-2068 MEMORANDUM DATE: August 30, 2004 TO: Honorable Mayor, City Council, and Staff FROM: Jon Sutherland, Building Official SUBJECT: PROPOSED BUILDING CODE ADOPTION Attached is a Memo from the City Attorneys office with attachments regarding the Adoption of the New State Building Code (SBC). The adoption of the code is required by statute and is mandatory. I have suggested adoption of optional provisions regarding Fire Sprinkler Systems for certain New Buildings (1306). Application of these regulations applies to New Buildings Only and I have attached a clarification of the application by the State Building Code Division. I had suggested adoption of special grading provisions which I will withdraw this portion until a later date. Pros: To the optional adoption of the Sprinkler regulations are: - safer . buildings, reduced insurance costs for owners, and a higher fire rating by Insurance Service Organization (ISO), the insurance underwriter. Cons: Cost to the owner to install the sprinkler system however the cost should be offset by reduced insurance costs. . Staff Recommendation: Staff recommends adoption of the SBC including the optional provision for Fire Sprinklers for New Buildings Only Attachment 77 • CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE 2004- AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA, AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS CITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. THIS ORDINANCE SHALL PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE BUILDING CODE WITH THE EXCEPTION OF THE OPTIONAL' APPENDIX CHAPTERS. OPTIONAL APPENDIX CHAPTERS SHALL NOT APPLY UNLESS SPECIFICALLY ADOPTED. This City of Albertville does ordain as follows: Section 1. Codes Adopted by Reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter 16B.59 to 16B.75, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional - chapters, unless specifically adopted in this ordinance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. Section 2. Application, Administration and Enforcement. The application, administration, and enforcement of the code shall be in accordance with Minnesota State Building Code. The code enforcement agency of this City is called the Building Official. 79 This code shall be enforced by the Minnesota Certified Building Official • designated by this City to administer the code (Minnesota Statute 16B.65, subdivision 1). Section 3. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, 16B.62, subdivision 1. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the City by resolution. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 16B.70. Section 4.- Violations and Penalties. A violation of the code is a misdemeanor and violators shall be punished pursuant to the applicable State Statute regarding misdemeanor penalties as may be amended from time to time, plus the costs of prosecution. (Minnesota Statutes 16B.69; 609.02 subdivision 3). Section 5. Building Code Optional Chapters. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75 allows the City to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional provisions identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for this City. 1. Section 1306, 1306.0020, Subpart 3, 1306.0030 E(2) Section 6. Effective Date of Ordinance. This ordinance shall be effective upon its passage and publication in the official newspaper of the City. Passed this day of , 2004. Mayor ATTEST: 80 • Mayor and City Council FROM: Tim Guimont, Public Works Supervisor DATE: September 2, 2004 SUBJECT: Public Works/Parks Maintenance Report It has been a busy summer. We are still maintaining the ballfields twice a week and the grass continues to grow in all of the parks. I have been spending a good deal of my time chasing weed violators. We have begun repairing the sidewalks on Main Avenue. I talked to some of the homeowners along the south side of 57fl' Street about the proposed sidewalk most of them didn't like the idea. 5e STREET SIGNS - between Main Avenue and Barthel Industrial Drive there are three (3) "30 mph' speed limit signs heading east and three (3) heading west. PARKS - I have received one (1) quote for outside lighting and additional outlets at the City Park Shelter. I am waiting for another quote. The Loins and the KC's have agreed to contribute to this. TG:bmm 82 CITE Off' ALBERTVILLE City Council Findings of Fact & Decision Albertville- FTTH Communications Conditional Use Permit — Planned Unit Development and Site and Building Review Applicant's Names FTTH Communications, LLC Request: FTTH Communications, LLC has requested the following applications: 1. Conditional Use Permit - Planned Unit Development 2. Site and Building Plan Review The expressed intention of this application is for the installation of a prefabricated stone aggregate utility building to house fiber optic cable switching gear. Planning Commission Public Hearing Date: August 10, '2004 City Council Meeting Date: September 7, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The parcel is located at 6400 Maclver Avenue. B. The Planning Report dated August 3, 2004 from Northwest Associated Consultants was prepared for the application and presented to the Planning Commission. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to proposed plans. F. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. 83 G. The proposed development will be compatible with present and future • land uses of the area. H. The proposed use conforms to all applicable Zoning Ordinance performance standards. 1. , The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances,_ the City Council APPROVES the Conditional Use Permit — Planned Unit Development and Site and Building Plan based on the most current plans and information received to date subject to the following conditions: Conditional Use - Planned Unit Development and Site and Building Plan Approval 1. Access to the easement shall be from the existing gravel drive and not directly from Maclver Avenue. The driveway from the gravel access drive may be gravel. 2. The landscaping plan shall be revised to substantially screen the buildings and telephone but from Maclver Avenue. . 3. The grading and drainage plan shall be submitted and approved by the City Engineer. 4. Lighting details shall be submitted for City review and approval. Adopted by the Albertville City Council this of September, 2004. City of Albertville • 84 ■ September 1, 2004 Mr. Alan Brixius City Planner City of Albertville 5975 Main Avenue Northeast Albertville, MN 55301 Dear Mr. Brixius: Thank you for meeting with Bob Miller and me yesterday on such short notice. As we discussed, Energy Alternatives is proposing a generator project for Wright -Hennepin Electric (W-H). The generators would be owned by W-H and would be located on the site of the Albertville Outlet Mall. Rod Nikula, Vice President of Power Supply for W-H, will be sending you a separate letter that explains the benefits to W-H, Albertville Mall, and all of W-H's customers, including many residents of Albertville. Energy Alternatives specializes in installing generation. We handle all aspects of the projects, including working with the host cities to meet their requirements for setbacks, visual screening, sound attenuation, etc. We are the ones that come in before the project begins and asks for permission... not forgiveness after the fact. The drawing I gave to you yesterday is a'rough draft but gives a feel for the scale and location of the equipment. We will work with you to choose the best location for setbacks, egress, screening, etc. We have been very effective in working with other cities. We have a long list of City planners from Plymouth, Maple Grove, Blaine, Burnsville, Eagan, Apple Valley, Lakeville, etc. that we could give as references if you would like to verify that we will install a quality project that meets all City requirements. You requested specific information on the generators that are being proposed for this site. We are proposing the installation of (2) 2,000 kW generators, (2) transformers and the switchgear to operate them. The generators have a self-contained double -walled fuel tank in their base. The tank is monitored 24/7 for leaks and is registered with the Minnesota Pollution Control Agency. All permits and registrations necessary for MPCA are handled by Energy Alternatives. The sound from the generators is attenuated to 75 dBA at 50'. This is basically the same as we have installed at 75 other sites in the metro area. For a comparison, this is similar to a semi truck idling. Standard conversation level is 65 dBA. We would be more than happy to take you to other generator sites we have installed so you can get a feel for the size, look and sound. 85 The generator enclosures are approximately 12' tall, 10' wide and 40' long. This is • similar to the trash compactors on the back side of the building. However, the generator enclosures are smooth sided and painted a light gray color to match the building exterior. The silencers are mounted on top of the enclosure. To ensure we meet screening requirements, we are including a painted screen around the silencers to match the enclosure. See the attached picture of the proposed generator. We are also proposing to install a landscape berm between the generators and the neighboring property. The berm would be over 100' long and planted with evergreen trees. We propose to use some of the dirt that is currently being stored on the west end of the mall. The landscape berm would help screen the generators as well as some of the existing trash compactors and dumpsters. DEADLINE: Unfortunately, W-H has been given a deadline by its power supplier, Great River Energy, of December 31, 2004 to have new generators online. After 12/31/04, the financial incentive that makes this project viable will be substantially reduced. I don't see this project moving forward if the project is not complete by 12/31/04. We ask for your expeditious review and approval of this project, and apologize for the pressure and _ inconvenience this deadline creates. We understand there are some outstanding issues between the Mall and the City from a past project. Please consider this project separate from past projects, especially since W- H will be the owner of the generators. In order for us to meet the deadline, we ask that you consider and approve this project at the staff level, as all of our previous 75 projects have been. Please call me if you would like to arrange a tour of other sites, would like to speak with any of our City Planner references, or have any other questions. Sincerely, Phil Kairis Vice President Energy Alternatives 651-341-2244 Cc Larry Kruse, City Administrator 86 MEMORANDUM Date: September 7, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. JOINT BOARDER ROAD AGREEMENT AND MASTER PLAN: The City Attorney Court and I have developed a very preliminary Boarder Road Agreement. On Tuesday, City Engineer Bob Moberg, City Planner Al Brixius and I met with Otsego City Administrator and engineer to identify street interconnects, full and partial intersections and various planning components that will be used to master plan boarder streets. We reviewed the draft board road agreement with them and will continue to refine it for your consideration later this fall. 2. PRAIRIE RUN/ CSAH 19 TRAIL: City Engineer Carlson stated the plan is to construct the trail along CSAH 19 from 53 to 50'h Street yet this fall. Depending on the weather it will be paved or at a minimum graded and usable as a gravel trail. I have stated our expectation is that we want it paved. 3. FIRE DEPARTMENT INSURANCE SERVICE OFFICE (ISO) RATING::I have requested from the Insurance Service Office a written copy of our Class Details and Improvement Statement which will outline the details of our current rating and suggested improvements. 4. ALBERTVILLE PREMIUM OUTLETS DIRT PILE AND FENCE: No dirt has been removed from the spoil pile but the fence has been reinstalled. 5. 50'h STREET SPEED SIGNS: Two additional speed limit signs were installed on 50a' Street. We are coordinating the installation of the "City" entrance sign with trail construction. Likely the sign will be install simultaneously with completion of the trail. 6. YMCA: The President of the Metropolitan YMCA has requested a meeting with me, which is scheduled for 2:00 on Monday, September 13'h. " I understand he will also be meeting with the City Administrators of Rogers and St. Michael. 7. ARENA LAND: I met with the Barthel Family last week and reviewed the appraisal. Since then I followed up with a call and Betty Barthel stated they thought the acreages was misstated and questioned the price. I have our City 87 Engineer rechecking the acreage and am trying to set up a meeting with the appraiser to answer any questions regarding how the value was determined. 8. PUBLIC WORKS FACILITY: Cement is now being installed in the Public Works Facility roof starting with the maintenance shop and then the larger area. I was scheduled to meet with Duane Day and the Contractor to negotiate change orders, however that meeting has been delayed. 9. 50th STREET TRAILS Buffalo Bituminous finally showed up to begin work on the trail. We ran into some wet soil conditions on the school property and are working with the school to move the trail slightly to the south. This will require additional right of way, which appears to not be a problem. 10. CITY HALL RECEPTIONISUSECREARY POSITION: I will continue to re-evaluate the position for a while. In the mean time filling the position with part-time help. 11. CODIFICATION: Staff continues to meet and discussed modifications and improvements to the ordinances. The Codifier reported making significant progress and hopes to submit a draft sometime in October if all goes well. In your council packet you will find several ordinances for your consideration as follows: Revised sign ordinance, general nuisance ordinance, administrative penalty ordinance, building code ordinance, sump pump ordinance and escrow ordinance. Once again, we will be making recommendations to add and improve a number of ordinances in the next couple months. Once the codified version is received, and then an intense staff review will be completed prior to presenting a draft for your consideration. 12. FALL ELECTIONS: As of Wednesday, September 1, Mayor Peterson has filed for re-election for the Mayor. Council member Klecker filed for the two-year term Council member. Council member Rich, John Vetsch and Kyle Brendefur filed for the four-year term Council member. 13 PLANNING COMMISSION: Preliminary Plat of Hunter's Pass, which is the same as Coves of Hunter's Lake or Hunter's Cove, Plan has 98 residential homes coming before the Planning Commission. Shoppes at Prairie Run commercial land north of the Wright County Garage- no building site plans submitted: Albertville Crossings 3'd Bank CR19 & 57' Street. 14. SPECIAL CENSUS: Discovered from the State Demographer that the only way to increase our census is if we have additional population due to annexation. Being that is not possible; suggest forgoing effort to obtain a special census. 88 15. DELINQUENT DEVELOPER BILLINGS: Received final payment from Doug Psyk on the 7 h and 8'h Additions. The City Engineer and I have met with Edina Development and are working on collection of the remaining amount and an agreement should be forthcoming in the next month. A meeting is schedule with Kent Roessler of Pilot in the next couple weeks on their billing. Progress collecting continues to go well. 89 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2004- RESOLUTION SETTING HEARING ON PROPOSED ASSESSMENT WHEREAS, the City of Albertville has agreed to specially assess one-half of the sewer access charges ("SAC") that were due upon the issuance of a building permit for that building known as Heidi's Market located on the corner of CSAH 37 and 62"a Street in the City of Albertville; and WHEREAS, the City Administrator has notified the City Council that a preliminary special assessment roll has been prepared. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE THE CITY OF ALBERTVILLE, MINNESOTA: 1. The City Council hereby accepts the preliminary assessment roll as prepared. 2. A hearing shall be held on the 4t' day of October, 2004, in the Albertville City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 3. The portion of the cost of such SAC charge to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $37,500.00 4. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 5. The owner of any property so assessed may, at anytime prior to certification of the assessment to the county auditor pay the whole of the assessment on such • property, with interest accrued to the date of payment, to the City Clerk except 90 • that no interests shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay the Town Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (except in the year of the assessment) or interest will be charged through December 31 of the succeeding year. Adopted by the Albertville City Council this 7th day of September, 2004. Mayor ATTEST: City Clerk • 91 ASSESSMENT ROLL PID # Property Owner Assessment Amt. Heidi's Market $37,500.00 92 • JOINT POWERS, WATER BOARD MINUTES Regular Meeting of August 23, 2004 6:00 PM JPWT Plant Board Room 6:00 PM Call to Order by Chairperson, Don Peterson Board Members Present: Joyce Paullin, Wayne Kessler, Tom Hagerty, Gerhardt Kottke, Tom Fay. Board Members Absent: None , Staff Present: Chris Catlin, H.R. Green, Kelly Browning, VIt' ater NA; Shelly Keyes, Veolia Water NA Staff Absent: None Chairperson Peterson added a discussion of curr '; $ WAC charges to the a under New Business. MOTION BY HAGERTY, ST BY K+QTTKE TO AD 'HE REVISED AGENDA. MOTION CARRIED UN OU Y �a There was no one present under the -tizen Forum. MOTION BY PAULLIN, SECOND APPROV E 'MINUTES OF THE JULY 26, 2004 REGULAR MEETING3viO ED ANIMOUSLY. SO \ g MOTION BY KESS OND BY P,IN TO TROVE THE CONSENT AGENDA AS PTION CRIED UNANIMOUSLY. There was no nfin @ Bus ss. Under s G ilertso rthland Securities discussed the possible refinadbing of 1 Obligation Water Revenue Bond. Eilertson ex� '"" ed that No ecurt assisted with the refinancing of the original 1978 bon 1999 which s ist as tenue bonds. New bonds were also issued in 1999 throw City of St. „ ael, Ao had the best bond rating for obtaining maximum interest, oint Pow e ember cities each pledging to guarantee a portion based on system conn \ ,ns. The: 9 bonds have a call date of February 1, 2009 when they may be pre -paid or Eilertson suggested a one-time advance refunding, which locks current low interes for future savings which average $20359 per year beginning in 2010. The refundii would achieve a net present value savings percentage of 4.86 and would once again flow through St Michael, with a 2022 final maturity, the same as the 1999 bonds. The Board consensus is to have each city administration review the financial information with a member of Northland Securities. Board Members will make a determination regarding refinancing after input from each city. In other New Business, Browning presented a request from Schulte's Green House for a reduction on their water bill. Browning explained the current tiered water rates were 93 created for residential usage and promotes water conservation by charging more as additional water is used. Tiered rates are required to encourage water conservation which is required to be demonstrated for DNR appropriation approvals when new wells are proposed. Browning noted some cities do offer a flat commercial rate for water usage and the Board may want to consider the option at year end when setting next year's rates. Browning offered to gather further information and suggested the engineers for each city may want to discuss the topic at their upcoming meeting. Board Members agreed to discuss the commercial rate again when setting the yearly rate changes. In additional New Business, Chairperson Peterson discussed the concern City of Albertville has with the current Met Council formula used to determine WACfees. Peterson explained the current WAC fees discourage new business from moving into the area and suggested a revision. Catlin remarked that the water rates were set to cover operation and WAC fees cover new wells and towers. If the WAC fee is lowered, the rates would have to be increased to collect the same amount of money. Kessler questioned if other local towns use the Met Council formula and Catlin responded that he knows Elk River does and there are many other small towns that follow Met Council guidelines. Browning noted the engineers from each city would be meeting soon and could consider options or revised formulas. Peterson agreed and suggested a master list of certain businesses the revised formula could be applied to. Board Members will wait for further information following the upcoming engineer meeting. Under Engineering, Catlin recommended payment of Pay Request Number One for $56,620.00 to Traut Wells for Well 7. MOTION BY PAULLIN, SECOND BY KESSLER TO APPROVE PAYMENT TO TRAUT WELLS FOR WELL 7. MOTION CARRIED UNANIMOUSLY. Catlin also recommended payment of Pay Request Number One for $15,841.25 to J.R. Freche for Well 7 Valve Station. MOTION BY PAULLIN, SECOND BY FAY TO APPROVE PAYMENT TO J.R. FRECHE FOR WELL 7 VALVE STATION. MOTION CARRIED UNANIMOUSLY. Catlin discussed a change order increase of $8,165.00 for Well 7 Valve Station to exchange the packaged HVAC unit for a split unit, additional ductwork` and electrical outlets. MOTION BY KESSLER, SECOND BY PAULLIN TO APPROVE THE CHANGE ORDER FOR WELL 7 VALVE STATION. MOTION CARRIED UNANIMOUSLY. Catlin recommended advertising for bids on the water plant expansion. MOTION BY PAULLIN, SECOND BY HAGERTY TO ADVERTISE BIDS FOR THE WATER PLANT EXPANSION. MOTION CARRIED UNANIMOUSLY. Catlin updated Board Members on the land purchase for Tower 3. A five acre parcel of the Hoffinan property will be appraised within the next couple of weeks. The parcel is 94 adjacent to land already owned by Joint Powers and would be suitable for a tank, tower and additional wells. No action is required by Board Members at this time. Under Operations/Office, Keyes provided an update on the 2003 audit. Abdo, Eick & Meyers field staff members are finishing up depreciation schedules, after which time partner Steve McDonald will review the audit. Keyes was confident the audit would be ready for the next meeting. Browning discussed the Joint Powers website and asked Board Members what personal information they would like to provide customers. Kessler suggested each member's name along their corresponding city hall phone number and the other Board Members agreed. Browning also requested Board Members stay after adjournment for website photo: Browning presented the Vorderbruggen bill and credit request for the Board's review. The customer's second quarter bill was about double what it normally was even though he had been out of town for most of the quarter. The meter had been tested and came back fine. Field staff had checked for leaks and could not find any. The customer's bill' history showed normal usage between 15,000 and 25,000 with only the last quarter's usage as 54,350. Browning noted the customer has already paid the bill, but wanted Board Members to evaluate the situation. Fay suggested the Board wait for third quarter billing to see what usage is billed before deciding and the other Board Members agreed.' No action taken at this time. MOTION BY PAULLIN, SECOND BY HAGERTY TO APPROVE THE LIST OF CLAIMS. MOTION CARRIED UNANIMOUSLY. MOTION BY FAY, SECOND BY HAGERTY TO ADJOURN 6:58 P.M. MOTION CARRIED UNANIMOUSLY. Recording Secretary 95 -A � SEH MEMORANDUM TO: boryKhtse Albertville City Administrator FROM: James A. Schulz, PE Project Engineer DATE: August 25, 2004 RE: 2003 Main Avenue Storm Sewer Improvements Albertville, Minnesota SEH No. A-ALBEV 0402 B Enclosed please find Application for Payment No. 3 (FINAL) for this project in the amount of $686.70. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Kuechle Underground, Inc. SEH City of Albertville Also enclosed is the following final paperwork for your files: • Final Statement • IC-134 • Lien Waivers If you have any questions, please feel free to call us. djg Enclosures c: Pete Carlson, SEH Bob Moberg, SEH uAa\a1beA040200\b main ave storm sewerkapl-o memo.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com 1 320.229.4300 1 800.572.0617 1 320.229.4301 fax m Cl) V O O z O � 0 OWCTO L r U)w > U > O Cc n. z� x 0 W c•') N CO G W x M a m w2 LL x oU W Y V O cc F- LU W V Q tOi O O O O O O O Cl)On M M M M M M I (p � N - CM 1 M 1� .CM 1- CM N M N O 00 CM Q T r T r T _M T D E o COa)Ccl ^+ x 0 a> o T^'`► o E co W a i eo V O O O O C7 y= W W W 0 o N Q 0 ca 0 0 O 0 T �o M rl- Cl)2 v a Z D J Ana J Q 0 F' Z Q Z U LL W� z cc Cl)Z O Z CO 2 W C:\, w Z ` Z W C) -j w W 2 Q = m im W W m C m d a m p Q Q `1 w W M W O w M F- m Z O cc Z O o[ O Q F- U) a ��a U) LU a oZz H a aOV O O N co 7 co E N O _ O O 5 U C. o co uo m E � � o rn i � m a o �� C s C n N L y a) T O i m OCD v s >, T a v o L a as v m U c� 0 3 N L as a�i i O U CO. A � N Q O. C N O s y (D i > U (ti ._ LO 450 `o T cc$_ n a U N o iZ � aa) E C o U 3 cca Y H U Z O 0 r O � 0, Ox o T o J co ce)J_ LO9 1 LO LO co > z p Z z CZ z r Lij m J W ln� J T� Qp>> 0-1 11 Umw Umm W _ m Y(Y �dU) Z-)CL a W G W w E= 0 U G w O cc IL tocc a \ \/ o� �Z\\ §§_o z R F-w w0 /E z p .0 . �w o r� m . \ $ � x A U.� \ . 20 0 cc W 44I 0 0 <6 W\ z z0 C.)cc zM 2 w 222 z 0 /w % �E/ \/} § L § z Ir o k LUUJ} w < �k� z LU & U) _ e ia § a k \ ƒ a 2 (L 2 D -j i m @ U / 0 U 8 8 S S S%� r� § § \ p CO 2 CO) CO e e e to G a & a40 k ° 0 Co■ E 2 Cl 2 \ e o k c § — < a 0 g (D 2 � \ > 0 o e 0 2— k k k co \ E 8 pt co a � I N 1 \It § c k \ m k e . § k � { k B (D� 2 . _ $ ƒ f \ m m ca 0 _ / 0 = J > \ 0 a)0. (D co / k k I�tk @ § § 0)� o a o 9 k 5\ w 2 z= 3 = 0 7 2 5 § § E g $ $-1 g G U « / o 2 E G ® § \t \ kom \ / °°p.@ wSm /}fa) LU I§\ /kU eou . _CD Ica =02 (L�e wow n(L@ o(< a § § § o w ■ 0 � uj IL l SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: James A. Schulz, PE Project Engineer DATE: August 17, 2004 RE: 2003 Street Overlay Albertville, Minnesota SEH No. A-ALBEV 0320 14 Enclosed please find Application for Payment No. 3 (FINAL) for this project in the amount of $4,592.57. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Buffalo Bituminous, Inc. SEH City of Albertville Also enclosed for your files is the following final paperwork for this project: • Final Statement • Consent of Surety Company to Final Payment •IC-134 State Withholding Forms • Lien Waivers- If you have any questions, please feel free to call us. djg- Enclosures - c: Pete Carlson, SEH Bob Moberg, SEH uAa\a1bev\032000\specs\ap1-o memo.doc t Short Elliott Hendrickson Ina:, n7 _- SEH is an equal opportunity employer I www �o>rD617 1 320.229.4301 fax = cM It w 0 0 Z g W 0 0 f- LLI LU Z cc 0 F. Co D c,) O 2 0 N F 1 0 ¢U O Z Q Z W D LIL ZO CO Z Z O �j Z N W H MO J m uZI >�0 mac¢ J W �- CC ¢¢m LL Z 0 O Z V WWc a. Z IL cc o 4 a. 0 0 o O co M 0 O 0 O 0 O 0 00 0 O 0 Lq 0 ti 0 U o o m Of r O Lco co O N LO N O 00 O CV ((DD It N (D co O 0000 f� 0 O o 0 O O o o O 0 0o 0 O LOO O o I� O Un I` T O r CM CA O ti r- O N I- r O co N OD r N MNLOC LO C7 ,- O O O O o O o O O O to O O O O O o O O o O O 0 0 0 0 o c o Co 0 0 0 O 0 O O O O O O O O O o O O O O O O O O O O O O O O tO o 0 LU o Ln o LO O o r EA N O 0 N O co o co O 1,- co d I- N LO co N r LO N 00 In 6% ffl EH O O O O O O O O O 0 0 O O O O O O O O O O o .- O O O 0 Un Lt) O U) O O 0 T 0) 0 C9 000 0 d' Cl) d' N LO O C0 r r r- O O O O O O O O O UQ r d' CV LO Lt) t C7 I,-r r N3 N3 EH 1- 0} lea ) dT N 69 E!� Efl J J Q a J H 1 IZ W W 0 W m W m ¢ m 2 < > U > Z H -I ¢ n. a C'3 > o LU Ir n Z Z W O Z Z O co �W m N W =O W m .I 0 W m co V) O J m p m p h- W=) r N Cl) LO (D Q LU W C) d }} W Z F- N cc C'3 m ¢} V _G cc D IL � cr P m O UJG >> j �mo Ooo�-F vi CC Z ZI- Zg m C)g m ZCo D w Lac �m Dw a F- U OD Co U EDU) m0 • DOCUMENT 00680 FINAL STATEMENT DATE OF ISSUANCE May 27, 2004 OWNER CONTRACTOR Project Location Project Description Owner's Contract No. Agreement Date Date Punch List Corrected City of Albertville Buffalo Bituminous, Inc. Albertville, MN 2003 Street Overlay N/A ENGINEER'S Project No. A-ALBEV 0320 07/07/03 Notice to Proceed Date 07/28/03 N/A Expiration Date of Vegetation Maintenance Period Substantial Completion Date 05/30/04 09/26/03 Contractor's Statement: To the best of my knowledge and belief: • 1. the above information is true and correct as indicated; 2. all items of work have been completed in accordance with the Contract Documents; 3. all progress payments received from the Owner for work under this Contract have been applied to discharge in full all obligations of the Contractor incurred in connection with said work; and 4. title to all materials and equipment incorporated in said work will pass to the Owner at the time of final payment free and clear of all liens, claims, security interests, and encumbrances. (Authorized Signatures) RECOMMENDED SEH By: 6.1 � d— &L Title: Pect Engineer Date: 05/27/04 UAW\a1beA032000\specs\fma1 stmt.doc 0 ACCEPTED Buffalo By: Title: Date: • DOCUMENT 00680 FINAL STATEMENT DATE OF ISSUANCE May 27, 2004 OWNER City of Albertville CONTRACTOR Buffalo Bituminous, Inc. Project Location Albertville, MN Project Description 2003 Street Overlay Owner's Contract No. N/A ENGINEER'S Project No. A-ALBEV 0320 Agreement Date 07/07/03 Notice to Proceed Date 07/28/03 Date Punch List Corrected N/A Substantial Completion Date 09/26/03 Expiration Date of Vegetation Maintenance Period 05/30/04 Contractor's Statement: To the best of my knowledge and belief: 1. the above information is true and correct as indicated; 2. all items of work have been completed in accordance with the Contract Documents; 3. all progress payments received from the Owner for work under this Contract have been applied to discharge in full all obligations of the Contractor incurred in connection with said work; and 4. title to all materials and equipment incorporated in said work will pass to the Owner at the time of final payment free and clear of all liens, claims, security interests, and encumbrances. [Authorized Signatures] RECOMMENDED SEH By: // Title -/ Project Engineer Date: 05/27/04 U:W\9bev\032000\sp=sTma1 stmt.doc ACCEPTED Buffalo By: Title: Date: IM, Jut NE • MINNESOTA• REWNUE IC134 Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the state of Minnesota or any of its subdivisions can make final payment to contractors. Please type or print clearly. This will be your mailing label for retuning the completed form. .'—• — — — — — — — — _.. — — — — — — — � Co in name Buffalo 1 Daytime phone Minnesota tax ID number Bituminous, Inc. h53) 682-1271 9131771 1 Address Total contract amount Montwyear work began PO Box 337 $ $59,785.96 06/01 ' city state Zip code I Amount still due Month/year work ended `Buffalo— — — - — — MN — 55313 _ — — J $ $2,989.35 06103 Project number Project location 2329 Albertville, MN Project owner city State Zip code City of St. Michael PO Box 337 St. Michael MN Did you have employees work on this project? Over ❑No If no, who did the work? Check the box that describes your involvement in the project and fit/ in aff information requested. sole contractor ❑ Subcontractor Name of contractor who' hired you Address [�✓ Prime contractor —If you subcontracted out any work on this project, all of your subcontractors must file their own IC134 affidavits and have them certified,by-the.Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the crmation below and attach a copy of each subcontractor's certified IC134. if you need more space, attach a separace sheet. Business name Address Owner/Officer Ace Blacktop 7280 Dickman Tr. Inver Grove Height, MN 55076 French Lake Curb Co. PO Box 127 Kimball, MN 55353 y i declare that all information 1 have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Revenue to disclose pertinent information relating to this project including sending copies of this form, to the prime contractor if 1 am a subcontractor, x and to any subcontractors if I am a prime contractor, and to the contracting agency. C on tractor's signature Title Date ` AIAWAA a Ifllail #o: Minnesota Revenue, Mail Station 6610, St. Paul, MN 55146-6610 „ . Certificate Cornpiiance Based on records of tfie Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Department of Revenue approval Date Stock No. 5000134 (Rev 2/03) NIUgNE5QTA,. Department of Fzvvenue Wdhholding Affidavit for Contractors IC-134 � 4 Tina affidavit ,nust be approved by the Minnesob � of Arwwwe► Won the slate of Minnemva or MY of its SuMvisi" can make final payment to eontraetars, - How Mw o't dWdmirty. M wil be yw maftkW far n" An WVPW 6M. cwyhway name .� ......� �...— ..._ —.._ ......_ _ , � AAinnAkovkIiIaMilfte I! 1 iotat entrust ggwwd Motith/Yovr -9i* bs I' $ ...rat cs. R � 3eatea Zip Cc& Amm sty dw h< ►/"w wodt.ta9ed �.c.. ii hmecr GWnW c;ly Sk& 7jp axic OW YOU hIM WipbYM work 0 POIKO , ' es 0 No R tea, wba dw the works Check the box theme deserfbw )roar irrvc"nent in the, pra je j nod 9 in all Mkirmasont requested. ❑ ' saie earactor 0'4"166nm Ociar noy 49OW1040 (� PewrM COWN. -if youu-subcontrocted W any work on Ode projut, all of your subcontrflctors must R6 their own • iC-134 dfiidce►rita Void hceve them tertlfieu# by the Dep+a"Ment of Revenue beWe you can file your it, For each subcontroctpr you had; ,81 in the infarmation below and ©ttach a copy of each subcontractor's milftod IC-i 34. I you need more space, attoch a separates aheet. s Rom* Ad�ra,�� Gwnetl{?FfYr ! chckm aloe a/t it ov t tie in on thfs kegs is tree and cormpkde to the boo ci m 6mvIft* and bslirf. T cutbaT�s & t of Uvmucurd Iola e b su6cvmtroce * if I ant a to INS s nyt 0*" , b the prase wnnator if t on+ a AAWOftOW, nY prime bwftiGt�r, and s cmievaing o9wicy. CcM=j!QnOhnLYX 00* MA tees MNDW. of Rsveews, Withholding Mision, Mai) Station 6610. St. Paul, A& 351 A6.661 t) Ce Mficcte Of Cilmpfiance Based on re=cls of the Minnesda Deporimmi of Revenues, I certify that the Contractor who hies signed this Certificate has fvlWd aid she requirsments of MkMaxot r 5tem m 290.92 and 290.97 concerning the wwithhokliV of Minnesota Income tax from vvo }RS paid to a mplayees mkOng to con#oct services wfih the state of M rinm oia and/or its subdivisions. Nt •. l r,+0et Mood an p�i .oM•v wA 14m p**gw&ww wam udag ,.j4n,4 WA. Ctt�� dOjMIV'Iq RDv L20802VT ill YYd MIT taGSIST/Lo JUL-14-04 87:39 AM FRENCH.LAKE.CURD - 320 398 e3@0 P.04 20014 f"7-3M' O UrrALC OITLJM14OVj 3iNNE T.A Deparment of Revenue ge �ih�for IC-lu • JUL TAu aJ�Fdci! mud ,,� by tea Mln�MritW p.,snt of fasnnv t�fcua !ha uahn t+! t�� L �tnRasCfb wcry �,f its avi�Gvtarants ron r�alra �t oQy�n� �j reanMo�t�ra. 4"wpwawe, N.4Aw. mw ft 1bbA'k+rrmfwoj MNAW#yr• c 'r1+ wr AgWINI titl y0rr � M1dt+ e� wars 61 *4 t"M1rJc sir filar that dr &mm jiff tnmk ma"I in Ow project am NP it ar, i4h r+' -fi ►n rsryl►wmd #+ WfftnKftr raeisr N1m� of eMRwww'O k** iroC ... „_.--.,-_--- ru YOU >n40nbas,`1ad taut cny work. an th•r prsf auet, 30iad yew st►beoMtartors meat iila their o.,�- ! Kr13A AdWis and " them 6aMbad by 60 ¢1,Or wn, of Revimms }.>laro you can his yoln Adowlt: ForO"N !r�IsnMo you hcdr 6A in the btiartte�lion bo'ow and uftnch a con nt apsheeM►ssctor's eatitial iC•13#. If yL11 Ite-W rrors space,. Bch a snpawh shw. "".�"'_�---'.`...�,,...----�•...........«..-..........--_-. ._..M.—i--.�.,s ....,.,,,.,,.ram,-.,,.,�,...�,,.,, INWA* to } dna4rirtFeu atti+ ,rrnvpert ! "Odin!" Ohl kM It s" WW M#hl % n % aa� d pay irrjaet �n�1 sf. f nurJwr rt. js awe ' of r#tcbls prrNnrarl + Alr crr �riolfrtp pp t with y� anpYts afr+a�Fam. #a rM p�t+r canM.t uA i10 f! an. a ssl cs 4rwcru. ,�.�. rbp rqW►+ 1 d wtlllrm�v m, �117�W1�1 '. 1It pas, mS 5 at �,. ..... � _ .._..-- CarNfiNrft of CoRtOlC111C0 1t OATi on tac+ordt of tha trlinn9svtq t3daZttthrayt at Rsvaiwr: I our+NNffyythrs! dsd+ren cr v`I,,, herw a' d the ► i;A�rrd aH the roq.rit$tncros of h►k►n$scto 5�tvha►'#40 42 drd 1QOAT cGtKlrgt"1 r witMholdin Min eso►o 1t�! �1 ix From w*Wd p,std -0 ampl*ybas r+rl:atku to tsn Wrfkat WA tow Nat$ of tAnncrnat an6/or 1!a:•�bdiv:!I�r, JUL 2 awry K. t,M 114 111a. tiMa Mi+ay o.,�kdpyr;*. wl� tC'ONrN►rrr�• vresrYdiw If7F1V1�L� ' i a DOCUMENT 00660 S RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS 1 This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co -partnerships. 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, etc. 4. NO ERASURES OR ALTERATIONS MUST BE MADE. DATE: 5— Ii 0 The undersigned hereby acknowledges receipt of the sum of S CHECK ONLY ONE 1) ❑ as partial payment for labor, skill, and material furnished or to be furnished 2) 0 as payment for all labor, skill, and material furnished or to be furnished or to be famished (except the sum of $� Q3 CJ� retainage or holdback) 3) as full and final payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name) 10 and for value received hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill, or material furnished to said real property (only for the amount paid if Box 1 is checked, and except for retainage shown in Box 2 is checked). The undersigned affirms that all material famished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT: V-4 M-a In lAd (Address) RECEIPT AND WAIVER OF N ECHAtiICS LIEN RIGHTS Dated: Z_ c.t t' �r of , 0a,30 ')'lie undersigned acknowledges receipt of the sumof !q IV, CMCK ONLY ONE 1) as partial payment for labor, skill and material furnished. 2) as payment for all labor, skill and aiate l-f tw, .sbrd or to be furnished. (except the sum of S /d/. retainage for holdback) ;) as full and final payment for all labor, skill and material furnished of to be furnished to the following described real property (legal description, street address or project name), and for value received hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if Box l is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in &U, EXCEPT: ...... Title: him_ r zoom d0MV1I9 a0v L50600T£9 M TZ: TT tOOZIST1L0 JUL-14-04 07:38 AM FRENCH.LAKE.CURS 320 398 $300 P- 03 TO• JJL i;. ��� 1.�"I f 1Q1, WL0 01kJM1 :'T�u]41�a �• E O Mkw- '3J am►: f'.:�ff'_ Lim t� 5j f �Ctt1l81f� �Aiin ! RECEIPT AND wAmm of amzcC IC'� inN RiGHTs. ! , Thi m is it LzGA L DOTRUMM aad moat be executadmord Iy by v# to e a i y 1 2. It is im *mdt &9 ALL Ow blaakrbo Mated acid the AMO PAID 8E woww. 3. A receipt *ftilar to Oda oar legal waivu of ` Um d NIB tie rcqtdm4 for all pluiobiM hostiM 4. ;VOA VJWVW OR ALTZ"TIONS MUSS RL MADE. DAM The Uud&&Wle4 hmby RJR! mud : rmipt of do au off ; COWL tNt I 1 , Pal p VftW$* ' W", still, +mod va"M f vW vMd r to k f%mrj fed 2) sIdll, and rnatorial lt:rnushod or to furnished oe rt+ be (g- Pa3�x far all labor. , �.c sum of $,- rale aSe or holdbadk)1 3 } arc lx�h mod. AW PV=w4 hr ail laboro, AkW, ad nmarial fivnI&W onto be Awnished i , to the fob d+raori# rest d ...: P�tY� ilk .asa:oA ftt" ss« of pmact nam+c} and far valve r.cm d hzir.Dy Mks all nlMscquiread �y N undazi ` d cb fiIt 6r wCard ladeb a's;ice► Agau�sc d i+rat p%p y hoc 3�bor, akllt� or ttyttarittl futSa�iatlsecl to add prc►�erty � Y for dw atmoW Paid if &3K 1 is *.ack , ow a pt ibt mebloago down in bm $ is ). MW uWatsinned to All Na dal run how boo 4W (a by Us bmW ft, &M all s as cm "I*yW by IN mdealmdMaw i •i l { ----r �;-�-� OWNER OF SURETY ARCHITECT L CONSENT FINAL PAYMENT cTOR TO suRF.TYURETYTRA _ ALA Document G707 OTHER — on reverse side) (Instructions PROJECT NO.: TO OWNER: - .ARCHITECT'S Liberty Bond No. 190-012-252 (Natttearatadckes) CI.TY.OF ALBERTVILLE Travelers Bond -No.. 104009397 CONTRACTFOR: Bit. Milling, Overlay, Bit. 5975 Main Avenue NE 55301-0009 Patching, etc. Albertville, MN CONTRACT DATED: July 7, 2003 PROJECT: (Na,neand addre o') 2003 Street Overlay Albertville, MN the Contract between the Owner and the Contractor as indicated above, the In accordance with the provisions of _ and ackb—iOfSt(MV) TRAVELERS CASUALTY AND SURET COMPANY prc,�rttrume LIBERTY MUTUAL INSURANCE COMPANY - - OF AMERICA 450 Plymouth Road, Ste. #400 and One Tower Square, 13CZ Plymouth Meeting, PA 19462 Hartford, CT 06183 SURETY. on bond of ((mwrt name and ackir-S Qf Cottlractor) BUFFALO BITUMINOUS, IN C Ube P.O. BOx 337 -' Buffalo, MN 55313 ,CONTRACTOR. i not relieve the Surety of to the Contractor, and agrees that final payment to the Contractor shall hereby approves of the final payment any of its obligations to :d (Ins, r haute atu! crrlrlrea� ofott•,ter) CITY OF ALBERTVILLE 5975 Main Avenue NE 55301-0009 Albertville, MN OtiFR. C +r. 'C as set forth in said Surety's bond. set its hand on this date: July 14, 2004 X IN WITNESSWITNESS WHEREOF, the Surety has hereunto in te•rititttj the tt:orit0011otred hu the ttttttter(c ckue anc(i�r+t) MUTUAL INSURANCE COMPOF RAVELERS (Gr+en LIBERTY CASUALTY AND SURETY C ERICA (5ttreh') B ri . ofaillbariz-1 ,Xpn,�WiltalitY) N. Telander, Attorney -in -Fact Bruce Attest: /pr(�tted nctn,e and tire) (Seal): • 'ALA Ic)ALA DOCUMENT C'707 • CONSENT OF SURK[Y TO FINAL. PAY`tENT • Av + I:E. NW. H' AMERICAN LNSTI n CE OF /V2CHiTECTS, tph toCO NFWY RK Ing violates U.S. COPY' ng C707--1994 ©199, • THE �293 ' WARNLNG: Unlicensed photoeoPY • tNGTON. D.C. ?/> right laws and wNl subject the violator to Iega! proseeuUon. ` TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY Hartford, Connecticut 06183-9062 POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEY(S)-IN-FACT KNOW ALL PERSONS BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, corporations duly organized under the laws of the State of Connecticut, and having their principal offices in the City of :Hartford, County of Hartford, State of�Connecticut, (hereinafter the "Companies") hath made, constituted and appointed, and do by these presents make, constituteand appoint Bruce N. Telander, Donald R. Olson, Gary S. Soderberg, John E. Tauer, John P. Martinsen, Linda K. French, Mary L. Charles, R Scott Egginton, R W. Frank, of Minneapolis, Minnesota, their true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred to sign, execute and acknowledge,; at any place within the United States, the following instrument(s): by his/her sole signature and act, any and all bonds, recognizances, contracts of indemnity, and o tier writings obligatory in the nature of a bond, recognizance, or conditional undertaking and any and all consents incident thereto and to bind the Companies, thereby as fully and to the same extent as if the same were signed by the duly authorized officers of the Companies, and all the acts of said Attomey(s)-in-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This appointment is made under and by authority of the following Standing Resolutions of said Companies, which Resolutions are now in full force and effect: VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attomeys-in-Fact and Agents to act for and on behalf of the company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her. VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vire President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary. VOTED: That any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary, or (b) dully executed (under seal, if required) by one or more Attomeys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority. This Power of Attorney and Certificate of Authority is signed and sealed by facsimile (mechanical or printed)' under and by authority of the following Standing Resolution voted by the Boards of Directors of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, which Resolution is now in full force and effect: VOTED: That the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified b y s uch facsimile s ignature a nd facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached. 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WIIS'VD NORMIINUVA PUg ANVJIVOJ hM't M QW At-fffjW3 SHTMAVIU `VJI-d3WV AO AAIVJWOJ A.L3WaS WIN A.L'IVfISVJ SUR laAVIU `AOHH HM SSXI a M III: August 30, 2004 RE: Roadway Infrastructure Study Albertville, Minnesota SEH No. A-ALBEV0505.00 Honorable Mayor and City Council City of Albertville 5975 Main Avenue NE Albertville, MN 55301-9776 Attn: Larry Kruse, City Administrator Dear Mayor and Council Members: Please find enclosed a summary report of findings related to construction of several major roadway improvement projects in the City. This report addresses the estimated cost of roadway, storm sewer, and street lighting improvements for 70" Street, MacIver Avenue, 50'h Street, and CSAH 19. This report also identifies the amount of undeveloped acreage in the City and the potential cost per acre for the proposed roadway improvements. I will be available at the September 7, 2004 Council meeting to answer questions. Sincerely; Robert L. Moberg, PE Project Manager x:\w\atbev\050500\reports&cspecsVxtwymftasstdy. doc Roadway Infrastructure Study Albertville, Minnesota SEH No. A-ALBEV0505.00 August 30, 2004 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. i Robert-L. Moberg, PE Date: August 30, 2004 Lic. No.: 23334 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Introduction............................................................ ..... .... ..... 1 2.0 Existing Conditions and Proposed Improvements.............................................2 2.1 70th Street..................................................................................................... 2 2.1.1 Existing Conditions........................................................................... 2 2.1.2 Proposed Improvements.................................................................. 2 2.2 Maclver Avenue............................................................................................ 3 2.2.1 Existing Conditions............................................................................3 2.2.2 Proposed Improvements...................................................................... 3 2.3 50th Street........................................................................................................ 3 2.3.1 Existing Conditions ....... 3 2.3.2 Proposed Improvements....................................................................... 4 2.4 CSAH 19......................................................................................................... 4 2.4.1 Existing Conditions.............................................................................. 4 2.4.2 Proposed Improvements...................................................................... 5 3.0 Estimated Costs.... .................................................5 4.0 Potential Financing........................................................................................... 6 5.0 Conclusions and Recommendations................................................................... 8 List of Figures Figure 1 - Location Map Figure 2 — Typical Sections Figure 3 — Typical Sections Figure 4 — Typical Sections Figure 5 — Developable Areas List of Appendices Appendix A Cost Estimates SEH is a registered trademark of Short Elliott Hendrickson Inc. Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville Page i August 30, 2004 Roadway Infrastructure Study Prepared for the City of Albertville 1.0 Introduction On July 30, 2004, the City of Albertville authorized SEH to develop an estimate of potential construction costs for roadway improvements on several major roadways in the City (see Figure 1). Roadways to be evaluated include the following: 1. 70`h Street from Kadler Avenue to MacIver Avenue 2. MacIver Avenue from M" Street to existing City limits 3. 50`h Street from CSAH 19 to the eastern City boundary 4. CSAH 19 from 70`h Street to 671h Street 5. CSAH 19 from 57" Street to 50`h Street The City has also requested that costs of potential freeway interchange modifications be included in the evaluation. The City also authorized SEH to estimate the amount of undeveloped acreage remaining in the City, for the purpose of developing a potential funding mechanism for future roadway improvements. Wright County has recently adopted a report, entitled "Northeast Wright County Sub -Area Transportation Study", which identifies future transportation needs for major and minor roadway corridors within communities in the northeastern area of the County. The report was used as a basis for the findings in this study for the City of Albertville. , A-ALBEV0505.00 Page 1 2.0 Existing Conditions and Proposed Improvements 2.1 70a' Street 2.1.1 Existing Conditions 70fl' Street between Kadler Avenue and CSAH 19 is a 2-lane rural roadway with a bituminous surface. The length of this roadway segment is approximately 5,300 linear feet. 70'' Street between CSAH 19 and MacIver Avenue is a 2-lane rural roadway with a gravel surface. The length of this roadway segment is approximately 5,200 linear feet. 2.1.2 Proposed Improvements The Wright County transportation study classifies 70t' Street as "a future minor arterial with estimated traffic volumes in the year 2040 of 15,000- 33,000 vehicles per day. As a minor arterial roadway, the future typical section recommended by the County is a 4-lane divided urban roadway with turn lanes at all intersections and bituminous trails on both sides of the street (see Figure 2). For the purpose of this report, a structural section consisting of 6 inches of bituminous pavement on 6 inches of Class 5 aggregate base on 18 inches of Class 3 aggregate base was used. Traffic signals are included at the CSAH 19 intersection and at the MaeIver Avenue intersection. Street lighting and storm sewer systems have also been included for estimating purposes. Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville Page 2 2.2 ' Madver Avenue 2.2.1 Existing Conditions MacIver Avenue between 7& Street and CSAH 37 is currently being reconstructed by the City of Otsego. When completed, the street will be a 2- lane urban roadway with 10-foot shoulders and will have a bituminous trail on the east side of the road. The length of roadway within the City of Albertville is approximately 4,400 linear feet. 2.2.2 " Proposed Improvements MacIver Avenue will be widened to a 4-lane undivided roadway that is 52 - feet in width. Existing curbs will be replaced to accommodate the widening (see Figure 3). Areas of widening will have a structural section consisting of 4 %a inches of bituminous pavement on 6 inches of Class 5 aggregate base on 18 inches of Class 3 aggregate base. 2.3 50"' Street 2.3.1 " Existing Conditions 50t' Street between CSAH 19 and Main Avenue (CSAH 18) is a 2-lane rural roadway with paved shoulders. An 8-foot wide bituminous trail is currently being constructed along the south side of the street. Length of this segment is approximately 2,600 feet. 50d' Street between Main Avenue and Lansing Avenue is a 2-lane urban roadway with a concrete sidewalk on the north -side of the street. The sidewalk is currently being widened to six feet. Length of this segment is approximately 1,900 feet. 506' Street between Lansing Avenue and the easterly City limit near Mayelin Avenue is a 2-lane rural roadway. The City of St. Michael recently installed a Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville Page 3 bituminous overlay on 50'b Street east of Barthel Industrial Drive. An 8-foot wide bituminous trail is currently being constructed along the north side of the street. Length of this roadway segment is approximately 3,400 feet. 2.3.2 Proposed Improvements The Wright County transportation study classified 50d' Street as a future minor arterial with estimated traffic volumes in the year 2040 of 18,000 vehicles per day. As is the case with 70"' Street, the future typical section will - be a 4-lane divided urban roadway with turn lanes at all intersections. A bituminous trail will be installed on both sides of the road (see Figure,3). Traffic signals are proposed at CSAH 19 and at Barthel Industrial Drive. Street lighting and storm sewer systems have also been included for estimating purposes. 2.4 CSAH 19 2.4.1 Existing Conditions CSAH 19 between 70'h Street and the Outlet Mall entrance south of 67`h Street is a 2-lane rural roadway with paved shoulders. Length of this segment is approximately 2,700 feet. CSAH 19 between 57d' Street and 50t` Street is a 2-lane bituminous roadway. The intersection at 57'h Street was upgraded in 2003 to a signalized intersection with medians and turn lanes. Curb and gutter was extended approximately 1,000 feet south of the intersection. _Overall length of this segment is approximately 3,600 feet. • Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville Page 4 2A.2 Proposed Improvements The Wright County transportation study classifies CSAH 19 as a future minor arterial with estimated traffic volumes in the year 2040 of 27,000 vehicles per day. A 4-lane divided urban roadway with turn lanes at all intersectionsand bituminous trails on both sides of the road is proposed. For the segment between 67fl' Street and 7e Street, the existing roadway will be widened to provide the additional through lanes and turn lanes. A raised concrete median will be installed to improve traffic safety. The existing bituminous surface will be milled and overlaid where allowable. Storm sewer will be added (see Figure 4). Between 57d' Street and 50t' Street, CSAH 19 will be reconstructed to the County's proposed configuration for a 4-lane divided urban roadway. Existing improvements near 57"' Street (i.e.,' medians and curbs) would be preserved to the extent possible. Bituminous trails and storm sewer will also be installed (see Figure 4). 3.0 Estimated Costs Estimated costs for the various roadway segments are outlined below. Total costs include construction, 10 percent for contingencies,; and 30 percent for engineering, administrative, legal, and fiscal costs. Land acquisition costs are outside the scope of this study and have not been included. Readway infrastructure Study A-ALBEV0505.00 City of Albertville Page 5 Roadway Segment Estimated Cost Freeway Interchange(s) $10,000,000 70'h Street (Kadler to MacIver) $7,024,200 MacIver Avenue (70'h to South Limit) 779,100 50" Street (CSAH 19 to East Limit) 5,445,300 CSAH 19 (67 h to 70'h) 873,900 CSAH 19 57f' to 50'h 1,685,900 Total $25,808,400 (1) City of Otsego would be responsible for 50% of cost. 4.0 Potential Financing Wright County has identified the reconstruction of CSAH 19 south of 57d' Street in its 5-year Capital Improvements Plan (CIP) and submitted an application for federal funds to assist with the cost of improvements. If the application is successful, it is anticipated the City's share of the project costs would be significantly reduced. Once the City reaches a population of 5,000 people, it will become eligible for Municipal State Aid (MSA) funding. MSA funding could be used to finance a portion of the work on 50'h Street and MacIver Avenue, if the City elects to have the roads designated as MSA routes. 70'h Street has been identified by Wright County as a future County State Aid Highway and will likely become CSAH 37. If 70'h Street becomes a County road, a portion of the improvement costs could be borne by the County. It is anticipated the local share of the improvement costs would be divided equally between the City of Albertville and the City of Otsego. Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville Page 6 A map depicting the remaining developable area in the City has been prepared and is included as Figure 5. A summary of the undeveloped areas is as follows: Current ZoninglLnnd Use Unplatied Acres Platted Acres Commercial 247 0 Industrial 242 0 Medium Density Residential 5 12 Low Dimity Residential 204 368 Totals 698 380 Using the estimated costs identified in this report (total cost = $25,808,400), deducting Otsego's share of 70d' Street improvements ($3,512,100), and dividing the resulting total by the number of developable acres remaining in the City, an approximate cost per developable acre can be determined. The cost per acre is estimated to be: $25,808,400 - 3,512,100 = $22,296,300 (Albertville costs) $22,296,300 - (698 + 380) = $20,680/acre In the platted areas, some building permits and certificates of occupancy may have already been issued, limiting the ability of the City to collect additional fees for infrastructure costs. If all of the platted acres are deducted to account for areas., that have already developed, the cost per acre for the roadway improvements is estimated to be $31,940/acre. Roadway Infrastructure Study A-At.BEV€1505.00 City of AlbertvillePage 7 5.0 Conclusions and Recommendations It is concluded the roadway improvements proposed for 70"' Street, Maciver Avenue, 50th Street, and CSAH 19 will be necessary to support the growth in and around the City of Albertville that is anticipated in the foreseeablefixture. It is recommended the City of Albertville implement an additional funding mechanism to pay for at least a portion of the cost associated with future major roadway improvements. The funding mechanism should be implemented as soon as possible to spread the cost of the improvements over a wider area. Roadway Infrastructure Study A-ALBEV0505.00 City of Albertville page 8 List of Figures Figure 1 — Location Map Figure 2 - Typical Sections Figure 3 — Typical Sections Figure 4 - TypicalSections Figure 5 — Developable Areas . J FILE NO. FIGURE PHONE: (651) 4W-20oo ALBEV0505.0 VAONAIS aNlM DR. TYPICAL SECTIONS NO. SEH ST. PAUL, MN 55110 DATE 08/26/04 2 2' BITUMINOUS WEAR COURSE 2 1/2" BITUMINOUS WEAR COURSE 6' CLASS 5 AGGREGATE BASE 18' CLASS 3 AGGREGATE BASE DETAIL A - PROPOSED WIDENING SE FILE NO. FlGiJ:F— VADNASC,TR TYPICAL SECTIONS ALBEV0505.0 NO. a SEN PAUL MN ssno E 08/2604 3 x:�AE�A�eEv\asosoo�l .owc , ' OAIE: OB-31-04 11AIE USER: ABONA xREM � 9 Z - c�M ZU (n >Z op o z r" 0 o C to T ii m 5 Z m m� cn -i 0 D trtt 8 mi! ocyl co N 8 v o D o me o M C � co n rn o me S D r CD n O z CD OD W�1 \p mr ND pm pm 0p O W 0 D r D FN N O O o C . 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A70 TIC a ch m z m o A n ma O _ 0.•1 N `a O am - �71 � zv ..1 ch O m A m r-4 _ 0 O mC JP 2 0 MC a C m L a r- CA m n O 2 C D � L�U T1 W> <!r7 �M V'Z O IN O O O m 4 M i�C D; m O PO' N I m O rl „ 1, ,l „ „ r, rr „ 11 II 11 11 11 „ 11 11 �i m 11 1] ,1 „ 10 rl rn Sl 11 11 n II In x j1 X I i= I x OC I < I 11 � OZ1 ' 1 I , mr_ _ n ' a ' u 11 ' n u ' Il 2 m 11 rl � ,1 ii 2 :0 N - 11 I 11 rq 11 u 11 11 11 111 `14 -4 PI` m ;o r r m - 'l O 1 1 y < C I a I Z~ S _ I a r- _ , D to mo M n ! < 1 I a � r x ® T y , r - 1 rn rl'1 A I p I , i ' r - a Z m � r D = Ij I' ZI N r,Dy rr is ii /I V,-1m - r, < 4C I a p2i: 11 rnr II z i(m m II N , lip I12 (*1 � m j I, r II II 11 11 n m _ n „ 11 m y 11 � 11 11 u a 11 11 II 11 II u u ,I u 11 u 11 „ 11 It 11 II u It II u u it a 11 n ILJ Albertville, Minnesota Roadway Infrastructure Funding Study A-ALBEVL0505.00 PRELIMINARY ESTIMATE Total Item No. Description EiijQuantity Estimated Unit Price I Total 70TH STREET (Kadler Avenue to Maclver Avenue) 1 Mobilization - LS 1 $230,000.00 $230,000.00 2 Traffic Control LS 1 $20,000.00 $20,000.00 3 Common Excavation CY 79,600 $5.00 $398,060.00 4 Geotextile Fabric, Type V SY 70,000 $1.00 $70,000.00 5 ` Aggregate Base, Class 3 T 97,100 $7.00 $679,700.00 6 Aggregate Base, Class 5 T 39,500 $9.00 $355,500.00 7 Type LV Non -wearing Course Mixture T 17,900 $32.00 $572,800.00 8 Type LV Wearing Course Mixture T 8,950 $35.00 $313,250.00 9 Bituminous Material for, Tack Coat GAL 4,000 $1.80 $7,200.00 10 B618 Concrete Curb and Gutter LF 42,000 $8.00 $336,000.00 11 Concrete Median SF 91,200 $2.25 $205,200.00 12 Bituminous Trail T 2,350 $40.00 $94,000.00 13 Storm Sewer - Main LF 6,300 $40.00 $252,000.00 14 Storm Sewer - Structures EA 115 $2,000.00 $230,000.00 15 Storm Sewer -Laterals LF 2,875 $25.00 $71,875.00 16 Full -Actuated Traffic Signal (Permanent) ' LS 2 $250,000.00 $500,000.00 17 Street Lighting - EA 105 $3,000.00 $315,000.00 18 F&I Sign Panels, Type C SF 3,500 $28.50 - $99,750.00 19 4" Solid White or Yellow Pavement Marking - Epoxy LF 10,500 $0.50 $5,250.00 20 Pavement Message- Left Arrow - Epoxy EA 25 $120.00 $3,000.00 21 Pavement Message - Right Arrow- Epoxy EA _ 25 $120.00 $3,000.00 22 Silt Fence LF 15,000 $2.50 $37,500.00 23 Sodding, Incl. 4" Topsoil ' SY 40,000 $2.75 $110,000.00 24 Seeding, incl. Seed, Mulch and Disk Anchor AC 2.00 $1,500.00 $3,000.00 Subtotal Construction Cost $4,912,025.00 + 10 % Construction Contingency $491,202.50 Estimated Construction Cost $5,403,227.50 + 30% Eng., Legal, Admin. $1,620,968.25 TOTAL ESTIMATED PROJECT COST $7,024,195.75 8/28/04 Roadway Construction Cost Summary Page 1 of 1 Albertville, Minnesota Roadway Infrastructure Funding Study A-ALBEV0505.00 PRELIMINARY ESTIMATE Total Item No. Description Estimated Unit Unit Quantity Price Total MACIVER AVENUE (70th Street to South Limit) 1 Mobilization LS 1 $25,000.00 $25,000.00 2 Traffic Control LS 1 $7,500.00 $7,500.00 3 Common Excavation CY 11,900 $5.00 $59,500.00 4 Remove Curb & Gutter LF 8,800 $3.00 $26,400.00 5 Aggregate Base, Class 3 T 12,970 $7.00 $90,790.00 6 Aggregate Base, Class 5 T 4,320 $9.00 . $38,880.00 7 Type LV Non -wearing Course Mixture T 1,720 $32.00 $55,040.00, 8 Type LV Wearing Course Mixture T 1,380 $35.00 $48,300.00 9 Bituminous Material for Tack Coat GAL 650 $1.80 $1,170.00 10 B618 Concrete Curb and Gutter LF 8,800 $8.00 $70,400.00 11 Storm Sewer - Main LF 0 $40.00 $0.00 12 Storm Sewer-- Structures EA 20 $2,000.00 $40,000.00 13 Storm Sewer - Laterals LF 200 $25.00 $5,000.00 14 F&I Sign Panels, Type C SF 400 $28.50 $11,400.00 15 4" Solid White or Yellow Pavement Marking - Epoxy LF 3,200 $0.50 $1,600.00 16 Pavement Message - Left Arrow - Epoxy EA 10 $120.00 $1,200.00 17 Pavement Message - Right Arrow - Epoxy EA 10 ` $120.00 $1,200.00 18 Silt Fence LF 7,500 $2.50 $18,750.00 19 Sodding, Incl. 4" Topsoil SY 14,700 $2.75 $40,425.00 20 Seeding,. incl. Seed, Mulch and Disk Anchor AC 1.50 $1,500.00 $2,250.00 Subtotal Construction Cost $544,805.00 + 10 % Construction Contingency $54,480.50 Estimated Construction Cost $599,285.50 + 30% Eng., Legal, Admin. $179,785.65 TOTAL ESTIMATED PROJECT COST $779,071.15 8/28/04 Roadway Construction Cost Summary Page 1 of 1 s Albertville, Minnesota Roadway Infrastructure funding Study A-ALBEV0505.00 PRELIMINARY ESTIMATE Total Item No. I Description Estimated Unit Unit Quantity I Price Total 50TH STREET (CSAH 19 to East Limitl 1 Mobilization LS 1 $180,000.00 $180,000.00 2 Traffic Control LS 1 $20,000.00 $20,000.00 3 Common Excavation CY 54,500 $5.00 $272,500.00 4 Geotextile Fabric, Type V SY 52,700 $1.00 $52,700.00 5 Aggregate Base, Class 3 T 71,400 $7.00 $499,800.00 6 Aggregate Base, Class 5 T 29,700 $9.00 $267,300.00 7 Type LV Non -wearing Course Mixture T 13,100 $32.00 $419,200.00 8 Type LV Wearing Course Mixture T 6,550 $35.00 $229,250.00 9 Bituminous Material for Tack Coat GAL 2,850 $1.80 $5,130.00 10 B618 Concrete Curb and Gutter LF 31,600 $8.00 $252,800.00 11 Concrete Median SF 78,800 $2.25 $177,300.00 12 - Bituminous Trail T 1,785 $40.00 $71,400.00 13 Storm Sewer - Main LF 4,740 $40.00 $189,600.00 14 Storm Sewer - Structures EA 90 $2,000.00 $180,000.00 15 Storm Sewer - Laterals LF 2,250 $25.00 $56,250.00 16 Full -Actuated Traffic Signal (Permanent) LS 2 $250,000.00 $500,000.00 17 Street Lighting EA 80 $3,000.00 $240,000.00 18 F&l Sign Panels, Type C SF 2,500 $28.50 $71,250.00 19 4" Solid White or Yellow Pavement Marking - Epoxy LF 8,000 $0.50 $4,000.00 20 Pavement Message - Left Arrow - Epoxy EA 15 $120.00 $1,800.00 21 Pavement Message - Right Arrow - Epoxy EA 15 $120.00 $1,800.00 22 Silt Fence LF 12,000 $2.50 $30,000.00 23 Sodding,'Incl. 4" Topsoil SY 30,400 $2.75 $83,600.00 24 Seeding, incl. Seed, Mulch and Disk Anchor AC 1.50 $1,500.00 $2,250.00 Subtotal Construction Cost $3,807,930.00 + 10 % Construction Contingency $380,793.00 Estimated Construction Cost $4,188,723.00 + 30% Eng., Legal, Admin. $1,256,616.90 TOTAL ESTIMATED PROJECT COST $5,445,339.90 8/31 /04 Roadway Construction Cost Summary 1 of 1 Albertville, Minnesota Y Roadway Infrastructure Funding Study A-ALBEV0505.00 PRELIMINARY ESTIMATE otal CSAH 19 (70th Street to 67th Street) 1 Mobilization LS 1 $29,000.00 ' $29,000.00 2 Traffic Control LS 1 $2,000.00 $2,000.00 3 Remove Bituminous SY 4,400 $1.25 $5,500.00 4 Mill Bituminous SY 4,600 $0.75 $3,450.00 5 Common Excavation CY 1,300 $5.00 $6,500.00 6 Aggregate Base, Class 3 T 4,985 . $7.00 $34,895.00 7 Aggregate,Base, Class 5 T 5,375 $9.00 $48,375.00 8 Type LV Non. -Wearing Course Mixture T 3,500 $32.00 $112,000.00 9 Type LV Wearing Course Mixture T 1,885 $35.00 $65975.00 10 Bituminous Material for Tack Coat GAL 1,780 $1.80 $3,204.00 11 B618 Concrete Curb and Gutter LF 10,300 ` $8.00 $82,400.00 12 Concrete Median SF 11,150 $2.25 $25,087.50 13 Bituminous Trail T 490 $40.00 $19,600.00 14 Storm Sewer -'Main LF 1,500 ' $40.00 $60,000.00 15 Storm Sewer - Structures EA 20 $2,000.00 $40,000.00 16 Storm Sewer - Laterals LF 1,600 $25.00 $40,000.00 17 Full -Actuated Traffic Signal (Permanent) LS 0 $250,000.00 $0.00 18 Street Lighting EA 0 $3,000.00 $0.00 19 F&I Sign Panels, Type C SF 500 $28.50 $14,250.00 20 4" Solid White or Yellow Pavement Marking - Epoxy LF 12,500 $0.50 $6,250.00 21 Pavement Message - Left Arrow - Epoxy EA 8 $120.00 $960.00 22 Pavement Message - Right Arrow - Epoxy EA 8 $120.00 $960.00 23' Silt Fence LF 2,500 $2.50 $6,250.00 24 Sodding, Incl. 4" Topsoil SY 0 $2.75 $0.00 25 Seeding, incl. Seed, Mulch and Disk Anchor AC 3.00 $1,500.00 $4,500.00 Subtotal Construction Cost $611,156.50 + 10 % Construction Contingency $61,115.65 Estimated Construction Cost $672,272.15 + 30% Eng., Legal, Admin. $201,681.65 TOTAL ESTIMATED PROJECT COST $873,953.80 8/28/04 Roadway Construction Cost Summary i of 2 _r Albertville, Minnesota Roadway infrastructure Funding Study A-ALBEV0505.00 PRELIMINARY ESTIMATE Total Item Na Description - Estimated Unit Unit Quantity Price Total CSAH 19 (57th Street to 50th Street) 1 Mobilization LS 1 $55,000.00 $55,000.00 2 Traffic Control LS 1 $5,000.00 $5,000.00 3 Remove Bituminous SY 12,000 $1.25 $15,000.00 4 Common Excavation CY 21,300 $5.00 $106,500.00 5 Geotextile Fabric, Type V SY 25,600 $1.00 $25,600.00 6 Aggregate Base, Class 3 T 27,900 $7.00 $195,300.00 7 Aggregate Base, Class 5 T 12,200 $9.00 $109,800.00 8 Type LV Non -wearing Course Mixture T 4,990 $32.00 $159,680.00 9 Type LV Wearing Course Mixture T 2,495 ' $35.00 $87,325.00 10 Bituminous Material for Tack Coat GAL 1,080 $1.80 $1,944.00 11 B618 Concrete Curb and Gutter LF 12,950 $8.00 $103,600.00 12 Concrete Median SF 17,400 $2.25 $39,150.00 13 Bituminous Trail T 880 $40.00 $35,200.00 14 Storm Sewer - Main LF 2,160 $40.00 $86,400.00 15- Storm Sewer - Structures EA 40 $2,000.00 $80,000.00 16 Storm Sewer - Laterals " LF 1,000 $25.00 $25,000.00 17 Full -Actuated Traffic Signal (Permanent) LS 0 $250,000.00 $0.00 18 Street Lighting EA 0 $3,000.00 $0.00 19 F&1 Sign Panels, Type C' SF 1,000 $28.50 $28,500.00 20 " 4" Solid White or Yellow Pavement Marking - Epoxy LF 7,000 $0.50 $3,500.00 21 Pavement Message -Left Arrow - Epoxy EA 4 $120.00 $480.00 22 Pavement Message - Right Arrow - Epoxy EA 4 $120.00 $480.00 23 Silt Fence LF 5,000 $2.50 $12,500.00 24 Sodding, Incl. 4" Topsoil SY 0 $2.75 $0.00 25 Seeding, incl. Seed, Mulch and Disk Anchor AC 2.00 $1,500.00 $3,000.00 Subtotal Construction Cost $1,178,959.00 + 10 %;Construction Contingency $117,895.90 Estimated Construction Cost $1,296,854.90 + 30% Eng., Legal, Admin. $389,056.47 TOTAL ESTIMATED PROJECT COST $1,685,911.37 8/28/04 Roadway Construction Cost Summary 2of2 A,lbertville Small Town Uvin9 9 Bi Qry We. Commercial Property Access Road Feasibility Report Albertville, Minnesota SEH No. A-ALBEV0504.00 August 30, 2004 August 30, 2004 RE: Commercial Property Access Road Feasibility Report Albertville, Minnesota SEH No. A-ALBEV0504.00 Honorable Mayor and City Council City of Albertville 5975 Main Avenue NE Albertville, MN 55301-9776 Attn: Larry Kruse, City Administrator - Dear Mayor and Council Members: Short Elliott Hendrickson Inc. (SEH)is pleased to submit the enclosed feasibility report for an access road along Interstate 94 connecting the Albertville Outlet Mall to the Northwest Commercial Park. This report addresses completion of the street and drainage improvements and associated wetland impacts. Estimated costs of the proposed improvements have also been provided. Funding for the project is proposed through special assessments to the benefiting properties. We have determined that the project is technically feasible and is necessary to support proposed future development and ;increased traffic volumes in the project area. We respectfully request that the City Council review the recommendations set forth herein and order an improvement hearing for the project. Sincerely, Robert L. Moberg, PE Project Manager nm x:\ae\albev1050400keports&specskomnlpmptya=s"feas.doc _ Commercial Property Access Road Feasibility Report Albertville, Minnesota SEH No. A-ALBEV0504.00 August 30, 2004 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Robert L. Moberg, PE Date: August 30, 2004 Lic. No.: 23334 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 M Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Project History/Background.............................................................................1 1.1 Location.........................................................................................................1 1.2 Feasibility Report Initiation.............................................................................1 2.0 Description of Construction Elements.......:.....................................................1 2.1 Roadway....................................................................................................1 2.1.1 Existing Conditions............................................................................1 2.1.2 Proposed Improvements....................................._................................ 2 2.1.3 Alternatives........................................................................................ 2 2.2 Storm Sewer......,.........................................................................................3 2.2.1 Existing Conditions............................................................................3 2.2.2 Proposed Improvements.................................................................... 3 2.3 Wetland Mitigation........................................................................................3 2.4 Project Constraints....................................................................................4 3.0 Maintenance Impacts .......................... ...................... ...... .......... ...4 4.0 Estimated Costs...............................................................................................4 5.0 Right -of -Way and Easements..............................................................................5 6.0 Permits.............................................................................................................5 7.0 Financing...........................................................................................................5 8.0 Project Timetable ...................... ...................... .................. .. ......5 9.0 Non -petitioning Properties Affected..................................................................6 10.0 Controversial Aspects...................................................................................... 6 11.0 Conclusions and Recommendations..................................................................7 List of Figures Figure 1 — Project Location Figure 2 - Proposed Street Alignment Figure 3 - Typical Section List of Appendices Appendix A Detailed Cost Estimate SEH is a registered trademark of Short Elliott Hendrickson Inc. Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page i August30, 2004 Commercial Property Access Road Feasibility Report Prepared for the City of Albertville 1.0 Project History/Background 1.1 Location The project study area is located in the northwesterly area of the City and is bounded by Interstate 94 (I-94) to the south, the Albertville Outlet Mall to the east, and the Northwest Commercial Park on the north and west (see Northwest Commercial Park has Figure 1). Development in the created a need for improved roadway access and safety for the area. 1.2 Feasibility Report Initiation The City Council authorized preparation of this report at its regular meeting held July 19, 2004. 2.0 Description of Construction Elements 2.1 Roadway 2.1.1 Existing Conditions The Albertville Outlet Mall is served by a private access off CSAH 19 that extends through the mall property. Keystone Avenue currently provides access to Welcome Furniture, as well as two other undeveloped properties in the Northwest Commercial Park. A direct roadway connection between Keystone Avenue and the Outlet Mall access road does not exist. A-ALBEV0504.00 Page 1 The westerly end of the Outlet Mall property contains a wetland area that was created as a mitigation site when the Outlet Mall was built. In the same general location, there is a spoil pile that was left when construction of the Outlet Mall was completed. A freeway sign for the Outlet Mall is located between the Outlet Mall and the Welcome Furniture property. 2.1.2 Proposed Improvements The proposed roadway connection extends approximately 1600 feet southeasterly of the Keystone Avenue cul-de-sac as shown on Figure 2. The street will be built in accordance with City standards for a 32-foot wide commercial road with concrete curb and gutter and a 9-ton design bituminous pavement. The proposed roadway structural section is 5.5 inches of bituminous pavement on 8 inches of aggregate base, with 18 inches of granular subbase. This section is shown in Figure 3. The connection of the Albertville Outlet Mall access road and Keystone Avenue is necessary to improve roadway safety and access in the area as development continues and traffic volumes increase. 2.1.3 Alternatives The routing of the connection road directly east to the existing service road behind the Outlet Mall was considered. The proximity of an existing wetland along the west side of the Outlet Mall limits the amount of available space for a street connection. In addition, parking and delivery vehicle access along the back side of the Outlet Mall would be compromised. Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 2 2.2 Storm Sewer 2.2.1 Existing Conditions Existing storm sewer facilities within the project area consist of two 42-inch RCP culverts which provide the outlet for the wetland to the west of the OutletMall. The flow from these culverts drains to a wetland complex between the Outlet Mall and I-94. 2.2.2 Proposed Improvements Proposed storm sewer improvements consist of installation of piping and catch basins in, the proposed road. This system will outlet into an existing storm water pond on the west side of the Keystone Avenue cul-de-sac. The existing 42-inch RCP culverts will be extended to the north to accommodate extension of the roadway improvements. Catch basins will be installed in this portion of the road and connected to one of the culverts. The improvements will be designed to convey runoff generated by a 10-year frequency rainfall event from the roadway and adjacent frontages. 2.3 Wetland Mitigation A small area (0.07 acre) will be impacted within the existing wetland on the west side of the Outlet Mall. This is a wetland which was created as a mitigation area and which will have to be replaced at a 4:1 ratio. Another wetland area would be impacted on the north side of the proposed street. This area of impact is approximately 0.40 acres and would need to be replaced at a 2:1 ratio. Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 3 The proposed wetland mitigation area is where the existing spoil pile is located. Once the spoil pile is removed, a wetland area can be created at the site. 2.4 Project Constraints The route of the proposed alignment was chosen in order to minimize the impacts upon the existing wetlands. The location of the Outlet Mall building, the I-94 right-of-way, and the Welcome Furniture building and parking lot dictates an alignment that impacts the wetlands as shown on Figure 3. The sign located within the proposed alignment is unavoidable and will need to be relocated. It is proposed to be moved approximately 70 feet to the northwest. 3.0 Maintenance Impacts Maintenance impacts resulting from this project should not change significantly within the area. Periodic cleaning of the storm sewer improvements is within the scope of present maintenance activities for the area. 4.0 Estimated Costs A detailed project cost estimate can be found in Appendix A of this report. A summary of various components of the project is as follows: Project Element Estimated Cost Removal of Spoil Pile $126,800 Street Improvements 402,500 Storm Sewer Improvements 94,300_ Wetland Excavation and Mitigation 70,200 Sign Relocation 71,500 Total $765,300 Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 4 5.0 Right -of -Way and Easements At this time it is anticipated that a 60-foot right-of-way will be dedicated to the City for construction of the street. Also, a 40-foot wide drainage easement will be necessary through Lot 1, Block 4 of the Northwest Commercial Park for installation and maintenance of the storm sewer outlet into the pond on the property. 6.0 Permits The following permits are anticipated: ■ Wetland Conservation Act (WCA) permit for wetland excavation and mitigation ■ Army Corps of Engineers permit for work in protected wetlands • NPDES permit for general grading activities 7.0 Financing It is anticipated that this project would be financed primarily through assessments to the benefiting property owners. 8.0 Project Timetable A proposed timetable for implementing the improvements identified in this report is outlined below: ■ City Council Receives Feasibility Report and Calls for Public Improvement Hearing ..................... September 7, 2004 ■ Publish Notice of Public Hearing ................................ September 2004 Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 5 ■ Public Tmprovement Hearing... .................. ...... ,....... October 18, 2004 ■ Council Orders Preparation of Plans and Specifications ...................................................... October 18, 2004 ■ Council Approves Plans & Specifications and Orders Advertisement for Bids ...................................December 2004 Bids Received ............................................... ................... January 2005 ■ Council Awards Bid........................................................... February2005 ■ Project Construction......................................................... April -July 2005 ■ Final Assessment Hearing ................................................... October 2005 9.0 Non -petitioning Properties Affected The affected properties have not petitioned the City for the proposed roadway improvements. 10.0 Controversial Aspects Proposed assessments may be controversial, as the improvements were not petitioned for by existing property owners. Controversy may arise out of impacts upon the existing wetlands in the project area. Controversy may also arise out of the relocation of a business sign that would interfere with the proposed roadway. (See Figure 2) The sign is a substantial Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 6 structure which would require an access point for maintenance and would require adequate sight lines to be maintained in its new location. 11,0 Conclusions and Recommendations It is concluded that the project is feasible from an engineering standpoint. The proposed street improvements will effectively address the traffic flow problems found in the area, will allow for better access for emergency vehicles, and will provide better access to local businesses. It is recommended that the City Council order a public hearing for this improvement project. Commercial Property Access Road A-ALBEV0504.00 City of Albertville Page 7 List of Figures Figure 1 — Project Location Figure 2 — Proposed Street Alignment Figure 3 — Typical Section • 0' 0 A:x LA 1 D8VWU5U4UU*9PWAL I UNMLN I. OOn 8/30/2004 8:42:10 PM ' f t ff f f tr � f , f f s t f / rt f�, f tI f fs r n O Ezo o �. r)A _ } m �m } m.. ..vim pft` X PC Z rn -114,17NO f s f t f NE Arrl VfN� f i` t; f • ! ;t CITI—ayi s m t y d tt v'X . 1 � Z t �^ n'1 1 i t.4 m 1 f , < i is CZ i Kg9r. / l � z tr r f C ,4F k(� it i O y4 f 7 r ' • t 1 t / N r sr r v. C" P v ti 41,r a 7 M � �E- V1 . m O f ffz l r g t fME j m t fr f s LAI / o z m d ; csio r � f� TT T W / i V. ; o r:.x r, r� 7•.„._ •/"rr.�",,ram'}., `^` w,h f t._ ... v x;: ..._ _ r 1 GaSC. f D ... M.. .......,. $ _z n __ m� _ s. mA -� "'^' _ - 'A en r / r Z "\ _......... .. -.- } .. _... _ "n 7 25 O C Nm C o d NOTE: ALL ORGANIC OR OTHER UNSUITABLE MATERIAL SHALL BE REMOVED FROM Q BENEATH THE ROADWAY. Ij a IJ 0 0 Lo R/W ! ' R/W 30' ' ' 30' '. Q 16' TO BACK 16' TO BACK Q B618 CONCRETE CURB AND GUTTER t 6„ CROWN SOD. 2' WIDE t3% MIN) ' 2% - 5% � 2 70 —5i ' 1 -1 /2" - 2331, TYPE 41 A DRAIN TILE BITUMINOUS WEAR COURSE 1 —1 /2" - 2331, TYPE 41 A BITUMINOUS BINDER COURSE 2-1 /2" - 2331. TYPE 316 BITUMINOUS BASE COURSE 8 CLASS 5 AGGREGATE BASE. 100% CRUSHED LIMESTONE QUARRY ROCK 18" SELECT GRANULAR BORROW MNDOT 3149.2B2 GEOTEXTILE — MIRAFI 50OX OR ACCEPTED EQUAL COMPACTED SUBGRADE Z 0 w J MINIMUM 100' DRAIN TILE AT ALL STREET LOW SPOTS. LONGER LENGTHS MAY BE DETERMINED BY THE, CITY a ENGINEER. 0 o 1 / FILE NO. ALBERTVILLE MINNESOTA l PHDNE: t651) 490-200o 3535 VADNAIS CENTER DR. AALBEV0504.00 COMMERCIAL -INDUSTRIAL FIGURE N�. 3 Sr� ST. PAUL. ► N 55110 DATE: 9-TON DESIGN TYPICAL SECTION X cc 9/01/04 Detailed Cost Estimate Albertville, MN Commercial Property Access Road SEH No. A-ALBEV0504.00 Total Estimated Cost Item No. Item Description Unit Unit Price ffi 1 Mobilization Is $20,000.00$20,000.00 2 Remove Bituminous Pavement s $2.00 2,900 $5,800.00 3 Bituminous Sawing (Full Depth) if $2.50 400 $1,000.00 4 Remove Concrete Curb and Gutter if $2.50 1,500 $3,750.00 5 Relocate Sign ea $50,000.00 1 $50,000.00 6 Topsoil Borrow (CV) c $10.00 1,100 $11,000.00 7 Select Granular Borrow (CV) c $7.00 3,500 $24,500.00 8 Common Excavation Roadway c $4.50 7,300 $32,850.00 9 Common Excavation Remove Spoil Pile c $4.50 19,700 $88,650.00 10 Muck Excavation c $8.00 1,000 $8,000.00 11 Aggregate Base Class 5, 100% Crushed ton $9.50 3,200 $30,400.00 12 Bituminous Wear Course ton $37.00 550 $20,350.00 13 Bituminous Binder Course ton $34.00 550 $18,700.00 14 Bituminous Base Course ton $32.00 900 $28,800.00 15 Bituminous Material for Tack Coat gal $2.00 100 $200.00 16 Concrete Curb & Gutter, Design B618 if $8.50 3,900 $33,150.00 17 Geotextile Fabric, Type IV s $1.50 7,200 $10,800.00 18 Silt Fence if $2.50 2,000 $5,000.00 19 Sod - Lawn Type s $2.75 9,900 $27,225.00 20 Common Excavation - Wetland Mitigation c $4.50 10,300 $46,350.00 21 Wetland Seeding ac $2,500.00 1.10 $2,750.00 22 15" RCP, Cl. V, Des.3006 if $27.00 943 $25,461.00 23 42" RCP, Cl. III, Des.3006 if $75.00 160 $12,000.00 24 15" RCP Apron w/ Trash Guard each $1,500.00 1 $1,500.00 25 Salvage & Reinstall 42" RCP Apron w/ Trash Guard each $1,000.00 2 $2,000.00 26 Construct Drainage Structure, Type X CB w/ casting each $1,300.00 3 $3,900.00 27 Construct Drainage Structure, Type Y CBMH w/ casting each $1,500.00 3 $4,500.00 28 Construct Drainage Structure, Type Y MH w/ casting each $2,000.00 2 $4,000.00 29 Draintile if $3.00 500 $1,500.00 30 Random Ri 'ra , Class IV c $94.50 100 $9,450.00 31 Connect to Existing Storm Sewer Structure each $800.00 2 $1,600.00 Subtotal Estimated Construction Cost +10% Contingencies Total Estimated Construction Cost +30% Indirect Costs Total Estimated Project Cost $535,186 $53,519 $588,700 $176,600 $765,300 c t S 7.0 Financing It is anticipated that this project would be financed primarily through assessments to the benefiting property owners. The proposed method of assessing the costs of the project is as follows: • The Outlet Mall would be assessed the full cost ($126800) of removing the Spoil Pile. • One half of the remainder of the construction costs ($319,250) would be assessed to Lots 1-4 in the Northwest Commercial Park and prorated according to acreage. The other half of the remaining project costs ($319,250) would be assessed to the Outlet Mall. According to this allocation, the assessments would be as follows: • Albertville Outlet Mall $446,050 • Lot 1 (Welcome Furniture) $104,710 • Lot 2 $60,340 • Lot 3 $47,250 • Lot 4 $106,950 Total $765,300