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2004-09-20 CC Packet4 A�Ibertvillc ?abaty Ufa. ALBERTVILLE CITY COUNCIL AGENDA Tuesday, September 20, 2004 6:30 Ordinance Workshop & 7:00 PM Council Meeting 1. PLEDGE OF ALLEGENCE 2. CALL TO ORDER — ROLL CALL — ADOPT AGENDA 3. MINUTES a. September 7, 2004 City Council Minutes (pgs 2-7) 4. CITIZEN FORUM — (10 Minute Limit) 5. CONSENT AGENDA a. Approve payment of claimschecknumber 20293-20336 (pgs 8-12) b. Approve purchasing the Sterling Plow Truck equipment on the State Bid from J Craft of Kimball for $52,471.49 including sales tax. (pg 13) c. Approve Application for Payment No. 5 to Ebert Construction in the amount of $75,050.00 for progress on the Public Works Facility (pg 14) d. Approve the Application to Conduct Excluded Bingo for the Catholic Aid Association St. Albert Council 147 for November 14, 2004 6. ACTION ON PULLED CONSENT ITEMS 7. ORDINANCE ACTIONS (provided in last meetings packet) a. Nuisance Ordinance b. Administrative Penalty Ordinance c. Sump Pump Ordinance 8. DEPARTMENT BUSINESS a. Planning & Zoning b. Engineering • c. Legal d. Administration 1). Written Report (pgs 15-16) 9. OTHER BUSINESS, MINUTES AND MATERIALS: 10. ADJOURNMENT 7:45 p.m. 1 ALBERTVILLE CITY COUNCIL City of Albertville Minutes September 7, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Beming, Tom Fay, Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Planner Al Brixius and City Administrator Larry Kruse Absent: Council member Dorothy Rich Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. . AGENDA MOTION BY Council member Berning, seconded by Council member Fay to approve the agenda with the following additions: 1) Cedar Creek South 7`h Walking Path 2) Heuring Cows and Manure 3) Albertville Crossings — LaCentre Sidewalks . Motion carried unanimously. MINUTES MOTION BY Council member Klecker, seconded by Council member Berning to approve the City Council Minutes of August 16, 23, and 30 2004, and the August 16, 2004 EDA Minutes as presented. Motion carried unanimously. CITIZEN'S FORUM No comments CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Klecker to approve the consent agenda as follows pulling S.E.H. Check 20260 and item o (Fixed Asset Policy) for more discussion. a. Approve payment of claims check number 20215-20274. b. Approve the City Engineers recommendation to pay final payment #3 to Buffalo Bituminous for the 2003 Overlay project in the amount of $2,989.35. c. Approve the City Engineers recommendation to make final payment of $686.70 to Kuechle Underground for the 2003 Main Avenue Storm Sewer Project. 2 Y d. Approve the City Engineers recommendation to make payment # 1 to Minnesota Native Landscapes for the 2003 Primary School Ball Fields seeding in the amount of $9,475.82. e. Approve the City Engineers recommendation to make payment #1 to Pearson Brothers, Inc. for the 2004 Seal Coat Improvement in the amount of $17,757.97. f. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $582.00 to install a temporary bituminous curb for Erosion Control on Kassel Avenue NE. Further to bill Edina Development for this Albert Villas 6th work. g. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $1,440.00 to install drain tile and bill Edina Development. h. Adopt Resolution Amending Resolution No. 2004-21 Appointing Election Judges. i. Approve Resolution certifying the City of Albertville Preliminary Levy. j. Approve amending the 2004 annual budget as per the August 30 Council Workshop. k. Approve the City Administrator purchasing a document scanning system at an amount not to exceed $16,000 and applicable Banyon Data Software for GSAB 34 and server needs. 1. Set Monday, September 27 — from 6:00 — 8:00 p.m. for Sexual Harassment Training General session and from 8:00 — 8:30 p.m. for Supervisors. m. Approve Woodside Community's request to close a small section of 64th Street and delay final lift of bituminous until 2005. n. Set Wednesday, November 3 — from 6:00 — 6:50 p.m. Canvass Board— Election Results. o. Approve City of Albertville Fixed Asset Policy/Guideline for GASB 34. p. Approve St. Michael Catholic Church's application for a Non -Intoxicating Malt Liquor License For May 21, 2005 with hours of operation from 5p.m.-12:00 midnight. Motion carried unanimously. PULLED ITEMS Council member Berning questioned why the City continues to be billed for the Northeast Wright County Transportation Study. City Engineer Carlson stated he would review the bill and respond at the next council meeting. MOTION BY Councilmember Berning, seconded by Council member Klecker to approve check number 20260 to S.E.H. as presented. Motion carried unanimously. ORDINANCE REVIEW The City Council reviewed the following ordinances and made the following comments: a. Sign Ordinance: 1. Temporary and Portable Signs — Amend the number of signs for non -profits from 8 to 3 on page 46. 2. Garage Sale and Open House signs - Seek builder and developer input. • 3 b. Nuisance Ordinance --questioned the 12 hour allowance to remove snow and ice from the • sidewalk. C. Administrative Penalty Ordinance — None. d. Regulating the Discharge of Sump Pump — Questioned non -allowing air conditioning into the sanitary sewer; why provide for a hardship; and add language for existing home to not connect to drain tile. e. Escrow Ordinance — None. f. Building Code Ordinance — Questioned how this would affect existing business that has a change in use. , ASSESSMENT HEARING FOR SAC FOR HEIDI'S CAR WASH MOTION BY Council member Berning, seconded by Council member Klecker to adopt Resolution Number R-2004-28 calling for a hearing on proposed assessments for Sewer Access Charge for Heidi's Market, Inc. for Monday, October 4th at 7:00 p.m. Motion carried unanimously. DEPARTMENT BUSINESS STREET AND PARKS DEPARTMENT: Truck purchase — MOTION BY Council member Klecker, seconded by Mayor Peterson to authorize staff to purchase a 2005 Sterling Cab and Chasis from Boyer Ford for $56,120 plus state sales tax. This bid is under the State of Minnesota purchasing contract. Delivery for the cab and chassis is scheduled for February 2005. The quote for equipment to follow later. Motion carried unanimously. MOTION BY Council Member Klecker, seconded by Mayor Peterson to accept the quote from: Countryside Fence to install a backstop, fencing for $5,400.00 Dennis Fe hn to grade, infield and install a 1' ime for 5, 450.0 g A contactor to install a concrete slab for bleachers and around the backstop for $5,400 Motion carried unanimously. MOTION BY Council member Klecker, seconded by Mayor Peterson to approve a quote from Tristar Electric in the amount of $1,245 for additional lighting and outlets at the City Park Building. Motion carried unanimously. PLANNING AND ZONING TOWNE LAKES ROUND —A -BOUT LANDSCAPING: City Planner Brixius presented CPDC's request to do a water feature in the round —a -bout instead of the clock tower due to soils and the large area would dwarf the clock tower. MOTION BY Council member Peterson, seconded by Council member Fay to approve CDPC working with staff to compete a water feature in the Towne Lakes round —a -bout. Motion carried unanimously. FTTH COMMUNICATIONS LLC CUP/PUD/DRIVEWAY ACCESS: MOTION BY Council member Klecker, seconded by Council member Berning to approve the FTTH Communications LLC CUP/PUD/Driveway access as per the City Planners Report, City i 4 • Council Findings of Fact and Council Decision on file in the office of the City Clerk. Motion carried unanimously. 1 ALBERTVILLE PREMIUM OUTLETS OFF PEAK GENERATOR: After much discussion, the Council consensus was to allow Wright Hennepin to work administratively with the City Administrator and City Planner to site backup generators at the Mall. The Council expressed concerns about locating the generators near CSAH 19 and prefers siting them on the west side of the Mall. ALBERTVILLE CROSSINGS DUMPSTERS AND SCREENING: City Planner Al Brixius presented a letter from H.J. Development regarding the dumpsters and related screening. Brixius stated he would research deeper with City Attorney Couri to identify if approved plans were not followed and what remedies can be applied to correct the situation. MICHAEL POTTER SITE WETLAND TECHNICAL EVALUATION PANEL RECOMMENDATION City Attorney Couri presented a legal background related to Potter's exemption application, a summary of relevant facts, a staff report detailing the issues and relevant events bearing on the application, and proposed findings of fact and decision. Couri reviewed the report and noted that the record shows that City staffs file indicated that all materials necessary to process Potter's application were received by City Staff on June 28, 2004, that on August 2, 2004, the City Council tabled action on a recommendation of the TEP panel, and that on August 260', City staff sent a notice to Potter's attorney extending the time to decide this issue under Minn. Stat. § 15.99 by 60 days. Court noted that the materials to complete the file were actually received by City Staff on June 25d , and that the 60-day extension notice sent on August 26th was sent on the 62" d day, rather than the 58th day as originally thought. Couri indicated that his office found the statute that made § 15.99 applicable to this application on August 26d', and sent the notice out the same day, and that the extension notice would likely not have been sent out any sooner even if the June 25th file completion date had been correctly referenced. As a result, under Minn. Stat. § 15.99, Potter's exemption application appears to have been approved by operation of law on August 241h, the 601h day after the application was complete. However, Couri believed that at the August 2nd meeting, Jack Perry, Potter's Attorney, had asked the -City Council to not decide the exemption issue until Perry could submit proposed findings for the City Council to consider. These proposed findings were received on August 30`h, after the expiration of the 60 day period. Couri stated that if Perry did ask the Council to delay a decision on the matter until Perry could submit findings, Potter may be estopped from now claiming that the City did not decide the issue within the 60-day period required by Minn. Stat. 15.99. Couri stated that the 60-day issue should be decided by the Council first, followed by a decision of the Council on the merits of the exemption application, regardless of how the § 15.99 issues was decided so that there would be a record if anyone appealed. Jack Perry stated that he believed that the 60-day rule had been violated and urged the City Council to find the exemption granted under Minn. Stat. § 15.99. Perry supplied the Council with proposed • findings stating that the exemption was granted by operation of § 15.99. Perry stated that he did not 5 i ask the Council to delay consideration of the TEP's recommendation on August 2nd, but merely • asked to be allowed to submit findings if the City was going to delay its decision. The consensus of the Council was that Perry did not ask the Council to delay the decision, but that the Council delayed the decision because it wanted to hear from a TEP panel representative in persona MOTION BY Council member Berning, seconded by Council member Klecker to accept the findings of fact provided by Perry which granted the exemption by operation of law under § 15.99. All present voted aye; none opposed.Motion carried unanimously. Court explained that the effect of the approval would be to grant an exemption to fill the wetlands on Potter's property to the extent shown in the original grading and drainage plan approved with the preliminary plat submittal by the Frankfort Township Board on June 5, 1989, subject to any Army Corps requirements and any requirements of Minnesota Rules regarding avoidance in exemption situations. - ENGINEERING PREMIUM OUTLET WEST ACCESS ROAD STUDY: S.E.H. Engineer Bob Moberg presented the Mall Access Road Study to the City Council outlining the project cost and the need to mitigate wetlands to accomplish the improvement. The Council discussed the safety issues with the major mall complex only having one entrance and exit. Staff was asked to meet with Mall representatives to seek their cooperation and input into the plan. is MOTION BY Council member Klecker, seconded by Council member Fay to accept the Premium Outlet West Access Road Feasibility Study as on file in the office of the City Clerk. Motion carried unanimously. COLLECTOR —INFRASTRUCTURE FEE STUDY: S.E.H. Engineer Bob Moberg presented the draft report studying collector improvements planned in the next twenty to forty years including 70th Street from Kadler to MacIver, CSAH 19, 50th Street west of CSAH 19 and the I-94 Interchanges. The City Council requested that Street lighting for CSAH 19 be included as well as redevelopment of the downtown area involving Main Avenue, Barthel Industrial Road and CSAH 37. Moberg was directed to update the study reflecting the additional items and report back to the City Council on October 4th ARENA LOCKER ROOM ADDITION: Bids were received on the arena addition as follows: Hunnerberg Construction, $1,279,000; Ebert Construction $1,298,000; Gen -Con Construction $1,364,000 and Nelson Bldg. and Development $1,379,700. City Engineer Carlson stated the bids were much higher than anticipated, and that the donated labor and materials solicited by the Hockey Association did not filter through the bidding process. The • 6 City Council took the bids under advisement and will share the information with the Hockey Association. CEDAR CREEK SOUTH'7TH WALKING PATHS: The City Council expressed concern why the Albertvillas 7 h trail and the Cedar Greek Golf Course trail has not been completed. City Engineer Carlson said he would check it out further and report back to council at the next meeting. LEGAL KARSTON COVE DEVELOPER'S AGREEMENT (Technical changes) City Attorney Couri presented minor technical changes including the ability of the Developer to install deck post in the setback area as per the site plans, which would be attached to the Developer's Agreement. MOTION BY Council member Klecker, seconded by Council member Fay to authorize the City Administrator and City Attorney to modify the Karston Cove Developer's Agreement to reflect the technical changes including allowing deck post in the setback area. Motion carried unanimously. HEURING COWS AND MANURE: The City Council expressed displeasure that Robert Heuring has not moved his cattle and manure piles as per the Developers Agreement. City Attorney Couri stated he would get right on it and serve him notice of the default. Once served he would have 30 days to correct or face further legal action. ALBERTVILLE CROSSINGS SIDEWALKS AT LACENTRE The City Council stated they wanted the sidewalks to be installed yet this fall. CITY ADMINSTRATOR'S REPORT: City Administrator Kruse reviewed his written report and fielded questions about numerous topics. Council member Berning requested that we consider including replacing the clay the sewers in the Capital Improvement Program. ADJOURNMENT MOTION BY Council member Klecker, seconded by Council member Berning to adjourn the meeting at 11:30 p.m. Motion carried unanimously. CITY OF ALBERTVILLE 09/1510* e *Check Detail Register© September 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 020293 9/10/2004 HEIDIS MARKET R 204-37270 SAC Fees $7,872.00 assess to taxes (refund) Total HEIDIS MARKET $7,872.00 Paid Chk# 020294 9/13/2004 POSTMASTER E 602-49400-322 Postage $23.00 non-residental billing E 601-49450-322 Postage $23.00 non-residental billing Total POSTMASTER $46.00 Paid Chk# 020295 9/20/2004 ACCLIVITY INFORMATION TECH E 101-42400-570 Office Equip and Furnishings $150.00 2003 On -site support network connec Total ACCLIVITY INFORMATION TECH $150.00 Paid Chk# 020296 9/20/2004 AFLAC G 101-21710 Other Deducations $16.16 432549 AFLAC Insurance Prem Total AFLAC $16.16 Paid Chk# 020297 9/20/2004 ALERT -ALL CORPORATION R 101-36200 Donations $1,030.00 2596 Fire prevention Materials Total ALERT -ALL CORPORATION $1,030.00 Paid Chk# 020298 9/20/2004 ARAMARK UNIFORM SERVICES E 10145100-417 Uniform Rentals $4.12 Uniform Sery - Parks Dept E 601-49450-417 Uniform Rentals $16.93 629-5537243 Uniform Sery - Sewage Dept. E 602-49400-417 Uniform Rentals $16.93 629-5537243 Uniform Sery - Water Dept E 101-45100-417 Uniform Rentals $25.39 629-5537243 Uniform Sery - Parks Dept E 101-43100-417 Uniform Rentals $25.41 629-5537243 Uniform Sery - PW Dept. E 601-49450-417 Uniform Rentals $18.99 629-5541916 Uniform Sery - Sewage Dept. E 602-49400-417 Uniform Rentals $18.99 629-5541916 Uniform Sery - Water Dept E 101-43100-417 Uniform Rentals $28.46 629-5541916 Uniform Sery - PW Dept. E 101-45100-417 Uniform Rentals $28.50 629-5541916 Uniform Sery - Parks Dept E 601-49450-417 Uniform Rentals $14.61 629-5546629 Uniform Sery - Sewage Dept. E 101-45100417 Uniform Rentals $21.91 629-5546629 Uniform Sery - Parks Dept E 602-49400-417 Uniform Rentals $14.61 629-5546629 Uniform Sery - Water Dept E 101-43100-417 Uniform Rentals $21.91 629-5546629 Uniform Sery - PW Dept. Total ARAMARK UNIFORM SERVICES $256.76 Paid Chk# 020299 9/20/2004 BEST WAY, INC. E 101.43100-400 Repair/Maint - Paved Rd $149.12 048458 Plastic A -Frame Legs Total BEST WAY, INC. $149.12 Paid Chk# 020300 9/20/2004 CARQUEST E 101-42000-404 Repair/Maint - Machinery/Equip $0.69 parts E 10142000-404 Repair/Maint - Machinery/Equip ($3.27) 020137 parts E 101-42000-404 Repair/Maint - Machinery/Equip $49.23 191-259411 parts E 101-42000-404 Repair%Maint -Machinery/Equip $4.13 191-260498 parts E 101-42000-404 Repair/Maint-Machinery/Equip $4.13 191-260499 parts Total CARQUEST $54.91 Paid Chk# 020301 9/20/2004 CATALYST GRAPHICS E 101-42400-203 Printed Forms $155.00 48678 Certificate of Occupancy Total CATALYST GRAPHICS $155.00 Paid Chk# 020302 9/20/2004 CDW-G E 101-42400-570 Office Equip and Furnishings $123.49 OM42022 Back up tapes Total CDW-G $123.49 • Am • CITY OF ALBERTVILLE 09/15/04 1:38 P Page *Check Detail Register© September 2004 Check Amt Invoice Comment Paid Chk# 020303 < 9/20/2004 CEDAR RIDGE G 101-22800 Landscaping Escrow $3,000.00 Escrow ReimbursementR# 093453 Total CEDAR RIDGE- $3,000.00 Paid Chk# 020304 ,9/20/2004 CENTER POINT ENERGY E 101-43100-383 Gas Utilities $14.75 501-000-057-65954 Main Ave PW E 101-42400-383 Gas Utilities $7.26 501-000-057-65954 Main Ave BLDG Dept E'"101-41940-383 Gas Utilities $15.62 501-000-504-95975 Main Ave CH E 101-45100-383 .Gas Utilities $5.33 501-000-640-05801 Lander Ave NE Parks E 101-42000-383 Gas Utilities $19.43 501-001-522-111350 57th FD E 601-49450-383 Gas Utilities $31.50 501-001-906-76440 Maciver Ave Total CENTER POINT ENERGY $93.89 Paid Chk# 020305 9/20/2004 DAVIES WATER EQUIPMENT CO. E 602-49400-250 Meters for Resale ($1,173.82) 3246910 credit for radios E 602-49400-210 Operating Supplies (GENERAL) $27.69 3250498 fastener screw/scotchlok 3 wir E 602-49400-250 Meters for Resale $1,829.29 3250894 meters gskts, flg Total DAVIES WATER EQUIPMENT CO. $683.16 Paid Chk# 020306 9/20/2004 DEHN TREE COMPANY, INC E 101-45100-530 Improvements Other Than Bidgs $276.90 082504 weed elimination Total DEHN TREE COMPANY, INC $276.90 • Paid Chk# 020307 9/20/2004 DELTA DENTAL E 101-41400-133 Employer Paid Dental $57.75 3570074 Dental Ins - BM E 101-45100-130 Employer Paid ins (GENERAL) $57.75 3570074 Dental Ins - MJ E 101-41400-133 Employer Paid Dental $19.65 3570074 Dental Ins - LH E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - JS E 101-41300-133 Employer Paid Dental $19.65 3570074 Dental Ins - LK E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - KL E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - TG E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - TL bidg E 101-41500-133 Employer Paid Dental $57.75 3570074 Dental ins - TL E 602-49400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - SV E 601-49450-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - JM Total DELTA DENTAL $559.05 Paid Chk# 020308 9/20/2004 DON'S AUTO & REPAIR E 101-42000-404 RepairlMaint - Machinery/Equip $452.71 26428 service ladder 1 Total DON'S AUTO & REPAIR $452.71 Paid Chk# 020309 9/20/2004 EAGLE DISTRIBUTING CO R 101-36200 Donations $98.00 2596 fire protection, finders w/s-c Total EAGLE DISTRIBUTING CO $98.00 Paid Chk# 020310 9/20/2004 FRONTLINE PLUS FIRE & RESCUE E 101-42000-584 C/O - Turnout Gear $235.60 9193 misc. Helmet parts turn out ge Total FRONTLINE PLUS FIRE & RESCUE $235.60 Paid Chk# 020311 9/20/2004 HAWKINS, INC - E 601-49450-216 Chemicals - Alum $2,428.28 646413 aluminum sulfate Iqd Total HAWKINS, INC $2,428.28 Paid Chk# 020312 9/20/2004 HEWLETT-PACKARD COMPANY E 101-42400-200 Office Supplies (GENERAL) $42.60 36612447 print cartridges Total HEWLETT-PACKARD COMPANY $42.60 Paid Chk# 020313 9/20/2004 JOINT POWERS BOARD 9 CITY OF ALBERTVILLE 09/15/010 e *Check Detail Register© September 2004 Check Amt Invoice Comment R 602-37165 Water Penalty - JP $560.76 pmt - JPB penalties collected R 602-37130 Safe Water Test Fees $2,270.29 pmt - JPB safe wtr fees collec R 602-37171 WAC - JPB $46,500.00 pmt - JPG WAC fees collected R 602-37105 Water Sales - JPB $119,673.81 pmt - JPB wtr fees collected Total JOINT POWERS BOARD $169,004.86 Paid Chk# 020314 9/20/2004 KEYLAND HOMES G 101-22800 Landscaping Escrow $3,000.00 escrow reimb. R # 093458 Total KEYLAND HOMES $3,000.00 Paid Chk# 020315 9/20/2004 KNISLEY CONSTRUCTION G 101-22800 Landscaping Escrow $3,000.00 escrow reimb. R # 420492 Total KNISLEY CONSTRUCTION $3,000.00 Paid Chk# 020316 9/20/2004, LANNES, TINA E 101-41500-335 Education $1,739.12 Metropolitan State University Total LANNES, TINA $1,739.12 Paid Chk# 020317 9/20/2004 LARSON ALLEN WEISHAIR & CO E 101-42000-301 Auditing and Accfg Services $65.00 pension calc. Total LARSON ALLEN WEISHAIR & CO $65.00 Paid Chk#"020318- 9/20/2004 LATOUR CONSTRUCTION, INC. E 463-49000-310 Other Professional Services $13,625.25 Pmt # 12 Final (02 NW Comm Par Total LATOUR CONSTRUCTION, INC. ' $13,625.25 Paid Chk# 020319 9/20/2004 LEAGUE OF MINNESOTA CITIES E 101-41100-433 Dues and Subscriptions $3,791.00 annual league dues 2004-05 Total LEAGUE OF MINNESOTA CITIES $3,791.00 Paid Chk# 020320 9/20/2004 M M HOMES G 101-22800 Landscaping Escrow $3,000.00 escrow reimb R # 093467 G 101-22800 Landscaping Escrow $3,000.00 escrow reimb R # 093466 Total M M HOMES $6,000.00 Paid Chk# 020321 9/20/2004 MIDWEST E 101-45100-530 Improvements Other Than Bldgs $5,071.53 2289 rock blocks Total MIDWEST $5,071.53 Paid Chk# 020322 9/20/2004 MINNESOTA COPY SYSTEMS E 101-41400-413 Office Equipment Rental $555.58 129690 maintenance contract copier Total MINNESOTA COPY SYSTEMS $555.58 Paid Chk# 020323 9/20/2004 MINNESOTA MAYORS ASSOCIATION E 101-41100-433 Dues and Subscriptions $20.00 annual membership dues 04-05 ' Total MINNESOTA MAYORS ASSOCIATION $20.00 Paid Chk# 020324 9/20/2004 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $40.00 484 two dogs picked up Total MONTICELLO ANIMAL CONTROL $40.00 Paid Chk# 020325 9/20/2004 N. A. C. E 101-41910-306 Planning Fees $370.80 13728 High Wtr Elevation Review E 101-41910-306 Planning Fees $247.95 13728 Ordinance Codification E 101-41910-306 Planning Fees $287.20 13728 Temp signs E 101-41910-306 Planning Fees $334.05 13728 General Matters E 101-41910-306 Planning Fees $165.94 13729 FTTH Communications E 481-49000-306 Planning Fees $31.50 13729 Wright Hennepin Substation E 480-49000-306 Planning Fees $453.99 13729 Hunters Pass Estates 10 • CITY OF ALBERTVILLE 09/15/041:38 P Page *Check Detail Register© September 2004 Check Amt Invoice Comment E 484-49300-306 Planning Fees $105.00 13729 Phil Moms Concept E 475-49000-306 Planning Fees $350.58 13729 Shoppes at Towne Lakes Retail E 445-49000-306 Planning Fees' $470.96 13729 Albertville Crossings 3rd E 475-49000-306 Planning Fees $189.00 13729 Shoppes at Towne Lakes Sign PI E 475-49000-306 Planning Fees $126.00 13729 D. Michael B's E 473-49000-306 Planning Fees $693.88 13729 Shoppes at Prairie Run E 456-49000-306 Planning Fees $21.00 13729 Seasonal Concepts E 456-49000-306 Planning Fees $266.00 13729 Towne Lakes Swimming Pool E 443-49000-306 Planning Fees $2.00 13729 Karston Cove Final Plat E 101-41910-306 Planning Fees $500.00 13730 meetings attended general matt Total N. A. C. $4,615.85 Paid Chk# 020326 9/20/2004 NEXTEL COMMUNICATIONS E 101-45100-323 Nextel Radio Units $17.86 718183318-03Two-way Cell- Mjenk E 101-43100-323 Nextel Radio Units $17.86 718183318-03Two-way Cell - Mjenkins E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - BM E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - JS E 101-43100-323 Nextel Radio Units _ $35.75 718183318-03Two-way Cell -KL E 101-41300-321 Telephone $35.75 718183318-03Two-way Cell - LK E 101-43100-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - PW Dept E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - SEH E 101-42400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - TL Bldg E 602-49400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - SV E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - UB E 601-49450-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - JM Total NEXTEL COMMUNICATIONS $393.22 Paid Chk# 020327 9/20/2004 PAT'S 66 E 101-42400-212 Motor Fuels $60.40 11855 fuel E 101-42000-212 Motor Fuels $83.22 11863 fuel E 101-45100-212 Motor Fuels $7.56 12031 fuel E 101-43100-212 'Motor Fuels $65.00 12112 fuel E 101-43100-212 Motor Fuels $54.34 12192 fuel E 101-43100-212 Motor Fuels $51.76 12221 fuel E 101-43100-212 Motor Fuels $5.32 2155 FC Total PAT'S 66 $317.60 Paid Chk# 020328 9/20/2004 PITNEY BOWES E 101-41400-433 Dues and Subscriptions $35.00 800090000195 acct access annual fee E 101-41400-322 Postage $734.00 800090000195 Postage Total PITNEY BOWES $769.00 Paid Chk# 020329 9/20/2004 PONDAROSA PROPERTIES R 601-99999 UNALLOCATED UTILITY $150.45 refund dup pmt wtr bill 60-231 Total PONDAROSA PROPERTIES $150.45 Paid Chk# 020330 9/20/2004 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $484.58 10111 Rental -Portable Bathrooms Total RED'S PORTABLE TOILETS $484.58 Paid Chk# 020331 9/20/2004 RUSSELL SECURITY RESOURCE INC. E 101-41400-200 Office Supplies (GENERAL) $23.96 A7156 keys made Total RUSSELL SECURITY RESOURCE INC. $23.96 Paid Chk# 020332 9/20/2004 SCHARBER & SONS E 101-43100-404 Repair/Maint - Machinery/Equip $1,306.90 8136 hydro leak, wire broke on fuel Total SCHARBER & SONS $1,306.90 11 CITY OF ALBERTVILLE 09/15/0& *Check Detail Register© e September 2004 Check Amt Invoice Comment Paid Chk# 020333 9/20/2004 SPRINT - IL E 101-41940-321 Telephone $54.48 830383141 Idst Total SPRINT - IL $54.48 Paid Chk# 020334 9/20/2004 WASTE MANAGEMENT E 101-41940-384 Refuse/Garbage Disposal $158.46 088360015932 Refuse Waste Hauler E 101-41940-384 Refuse/Garbage Disposal $61.27 088768215936 Refuse Waste Hauler Total WASTE MANAGEMENT $219.73 Paid Chk# 020335 9/20/2004 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,297.00 083104 August service Total WRIGHT RECYCLING $3,297.00 Paid Chk# 020336 9/20/2004 XCEL ENERGY E 101-43160-381 Electric Utilities $28.22 008773653425 11060 61st St Signal E 101-41940-381 Electric Utilities $247.64 008952277025 5975 Main Ave CH E 601-49450-381 Electric Utilities $0.96 030967680024 5900 Coutny Rd 18 Swr E 101-45100-381 Electric Utilities $0.23 037232619324 11830 51st St E 101-43160-381 Electric Utilities $0.42 057162697424 5998 Labeaux Ave Parking Area E 10142000-381 Electric Utilities $236.72 063710773625 11350 57th St E 601-49450-381 Electric Utilities $1.11 086028215924 4940 Kaiser Ave Swr E 101-43100-381 Electric Utilities $145.09 086382978925 5964 Main Ave PW Garage E 101-45100-381 Electric Utilities $195.84 107722698825 11401 58th St NE E 101-41940-381 Electric Utilities $233.24 113379826912 6002 Main Ave Sign E 10145100-381 Electric Utilities $7.43 143022329825 11474 58th St Park Shelter E 60149450-381 Electric Utilities $2,041.98 175262088624 6451 Maciver Ave E 60149450-381 Electric Utilities $259.01 176532988925 11200 60st swr lift station E 101-43160-381 Electric Utilities $21.11 184313508124 11750 County Rd 37 Signal E 101-43160-381 Electric Utilities $4,192.30 239040100224 Street Lighting - 58-69-60 St. E 101-45100-381 Electric Utilities $7.43 246237860425 5801 Main Ave Picnic Shelter Total XCEL ENERGY $7,618.73 10100 Premier Bank $242,887.47 Fund Summary 10100 Premier Bank 101 GENERAL FUND $43,744.94 204 SEWER ACCESS $7,872.00 443 KARSTON COVE $2.00 445 ALBERTVILLE CROSSINGS $470.96 456 TOWNE LAKES $287.00 463 NW COMMERCIAL PARK $13,625.25 473 PRAIRIE RUN $693.88 475 TOWNE LAKES COMMERCIAL $665.58 480 HUNTERS COVE DEVELOPMENT $453.99 481 WRIGHT-HENNEPIN SUBSTATION $31.50 484 PHIL MORRIS $105.00 601 SEWER FUND $5,080.32 602 WATER FUND $169,855.05 $242,887.47 12 • PUBLIC WORKS DATE: September 15, 2004 TO: City Council FROM: Larry Kruse, City Administrator & Tim Guimont, Street & Parks Superintendent RE: Equipment Price for Plow Truck box, hoist and plow equipment The 2005 Stearling Plow Truck can be purchased under the State Bid from J Craft of Kimball for $52,471.49 including tax. This price includes: Falls Plow and Wing 12' Dump Body Hoist Sander • Strobe Light Package All hydraulics and other incidentals The total price Truck with sales tax is $59,707.84 Equipment is $52,471.49 Total $112,239.29. Our 2005 Budget had $130,000 for the plow truck and it looks like we can accomplish the purchase for almost $18,000 less than planned. We are getting the 2004 price on the truck and the additional 2005 equipment is estimated to cost an additional $4,000 over the 2004 price. • 13 SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Duane Day, AIA Project Manager DATE: September 15, 2004 RE: Public Works Facility Albertville, Minnesota SEH No. A-ALBEV 0302.01 14 Enclosed please find Application for Payment No. 5 for this project in the amount of $75,050.00. We reviewed this application and modified it to delete Change Orders that have not yet been approved by the City Council. When payment is made, sign all copies and distribute as follows: Ebert Construction SEH City of Albertville Also enclosed is the current status report for the Public Works Facility and five Change Orders for which SEH recommends approval. These are: Change Order Number 1: Because of soil conditions, we were able to decrease the width of 100 feet of footing by 6 inches. At the same the structural engineer recommended that the width of 150 feet of footing be increased by 6 inches. Change Order Number 2: Revisions are required because of Department of Health requirements and the relocation of a rainleader. Change Order Number3: Addition of electrical items in the tool room. Change Order Number 4: Stub out power for future gate operator and diesel fuel pump. Change Order Number 5: Increase the thickness of the roof edge blocking to qualify for manufacturer's warranty. If you have any questions, please feel free to call us. djg Enclosures c: Pete Carlson, SEH Bob Moberg, SEH u:\a\albev\030200\I-gc¢I\14-cort\apl-pay_09I504 memo.doc 14 MEMORANDUM Date: September 20, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. PRAIRIE RUN/ CSAH 19 TRAIL: Notice of default under the Developers Agreement sent to Heuring for livestock on the premise. 2. ALBERTVILLE CROSSING ISSUES: Al Brixius reported the Developer completed his work screening the garbage containers as per the plans and specifications. In hindsight, the requirements could have been stronger, however as the trees and vegetation grows, it will improve. Maintenance issues on the pond continue to be worked on. 3. FIRE DEPARTMENT INSURANCE SERVICE OFFICE (ISO) RATING: Attached is the ISO rating information for your review. I have contacted an experienced Fire Chief to submit a proposal to assist us in reviewing the ISO situation and to assist us in our 10-15 year plan with the City of Otsego. I anticipate hearing back within 30 days and that will give us a starting point or some guidance on where we go from here. 4. ALBERTVILLE PREMIUM OUTLETS DIRT PILE AND FENCE: No dirt has been removed from the spoil pile but the fence has been reinstalled. 5. YMCA: I met with Harold Mezile, President of the Metropolitan YMCA and he on September 13, 2004 and he presented me with their Request for Proposals on a local YMCA. Our response is due by October 24, 2004. 6. ARENA LAND: Still trying to facilitate a meeting between the appraiser and the Barthel family to better understand how the value was determined. 7. PUBLIC WORKS FACILITY: The cement floor is being poured and completion is still scheduled for October. 8. 50th STREET TRAIL: Buffalo Bituminous has been doing grading and hopefully by the time you read this the section in front of the school will have been paved. 9. CITY HALL RECEPTIONIST/SECRETARY POSITION: I will continue to re-evaluate the position for a while. In the mean time filling the position with part-time help. 15 10. CODIFICATION: Staff continues to meet and discussed modifications and improvements to the ordinances. The Codifier reported making significant progress and hopes to submit a draft sometime in October if all goes well. 11. FALL ELECTIONS: The primary election went well with 110 voting. I learned when I voted that the St. Albert Parish Center is not handicapped accessible as it has a small step. I am researching a solution prior to the November election. 12. ALBERTVILLE BUSINESS COUNCIL: On Thursday, I met with the Business Council and reviewed the 1-94 interchange stating we will be working on it more in November. I also review the sign ordinance changes with them and received little feedback. 13. REALITOR, BUILDER. DEVELOPER MEETING: We sent out invitations to these parties inviting them to come learn about the pending sign ordinance changes on Wednesday, September 22nd at 12:45 p.m. at City Hall. We are planning on sharing the proposed ordinance and soliciting their comments. 111 NORTH CANAL STREET SUITE 950 CHICAGO, IL 60606-7270 TEL: (312) 930-0070 (800) 444-4554 FAX: (312) 930-0017 August 27, 2004 Larry Kruse, Administrator City of Albertville P.O. Box 9 Albertville, MN 55301 RE: Public Fire Protection Dear Mr. Kruse: We are enclosing Classification Details and Improvement Statements in response to your recent request. These details and statements cover the items which are reviewed in our Fire Suppression Rating Schedule, and which are of importance in determining your fire insurance classification iThese Classification Details and Improvement Statements were developed using the information obtained during our 1996 survey, and considers that the other conditions in your town have remained the same. They refer only to the fire insurance classification of your town, which may be used in the calculation of property insurance premiums and are not for property loss prevention or the purpose of life safety. The town classification applies to properties with a needed fire flow of 3500 gpm or less. The private and public protection at properties with larger needed fire flows are individually evaluated, and may vary from the town classification. Please contact us if you have any questions concerning the enclosed material. Very truly yours, Public Protection Department 312-930-0070 FAX 500-711-6431 encl. • 111 NORTH CANAL STREET SUITE 950 CHICAGO, IL 60606.7270 TEL: (312) 930-0070 (600) W-4554 FAX: (312) 930-0017 PUBLIC PROTECTION CLASSIFICATIONS IMPROVEMENT STATEMENTS FOR ALBERTVILLE WRIGHT COUNTY, MINNESOTA Prepared by INSURANCE SERVICES OFFICE, INC. 111 North Canal St., Ste 950, Chicago, IL 60606 312-930-0070 FAX 800-711-6431 The following statements are based upon the criteria contained in our Fire Suppression Rating Schedule and upon conditions in Albertville in May, 1996. They indicate the performance needed to receive full credit for the specific item in the Schedule, and the quantity you have provided. Partial improvement will result in receiving a partial increase in the credit. These statements relate only to the fire insurance classification of your town. They are not for property doss prevention or life safety purposes and no life safety or property loss prevention recommendations are made. RECEIVING AND HANDLING FIRE ALARMS Credit For Telephone Service (Item 414). Actual = 1.80%; Maximum = 2.00% For maximum credit in the Schedule, both the number to report a fire and the fire department business number should be listed under "Fire Department" in the white pages directory. Your fire number is not listed and your business number is not listed under "Fire Department". For maximum credit in the Schedule, both the number to report a fire and the fire department business number should be listed under the name of the town in the white pages directory. Your fire number is not listed and your business number is not listed under the name of the town. Credit For Operators (Item 422). Actual = 1.59%; Maximum = 3.00% For maximum credit in the Schedule, 5 operators are needed on duty at all times. You have an average of 2.67 operators on duty. Credit For Dispatch Circuits (Item 432). Actual = 3.50%; Maximum = 5.00% Improvement Statements Page 2 i For maximum credit in the Schedule, the radio alarm dispatch circuit should be supervised in accordance with National Fire Protection Association Standard, 1221. Total credit for Receiving and Handling Fire Alarms (Item 440) Actual = 6.89%; Maximum = 10.00% FIRE DEPARTMENT Credit For Engine Companies (Item 513). Actual = 0.97%; Maximum = 10.00% For maximum credit in the Schedule, 2 engine companies are needed in your town. This is calculated as follows: 2 for the Basic Fire Flow of 2500 gpm. . You have 1 engine company in service. This is calculated as follows: 38.5 percent for Engine 5 because of insufficient equipment, 2.5" hose, pump tests and hose tests. For maximum credit in the Schedule, at least 2 engine companies should respond for all first alarms for fires in building. The credit for engine companies has be reduced by 50 percent due to the lack of adequate response to part of the town. Credit For Reserve Pumpers (Item 523). Actual = 0.16%; Maximum = 1.00% For maximum credit in the Schedule, 1 fully -equipped reserve pumper is needed. You have 1 reserve pumper. This is calculated as follows: 32.7 percent, for Engine 6 because finsufficient equipment, 2.5 hose, pump tests and hose tests. Credit For Pump Capacity (Item 532). Actual = 3.50%; Maximum = 5.00% For maximum credit in the Schedule, at least 2500 gpm in fire department pump capacity is needed. You have 1750 gpm in creditable pump capacity. Improvement Statements ' Page 3 Credit For Ladder Service (Item 549). Actual = 1.78%; Maximum = 5.00% For maximum credit in the Schedule, 1 service company is needed in your town. This is calculated as follows: 1 service company due to method of operation. You have 1 service company. This is calculated as follows: 35.5 percent for Engine -Service* 5 because of insufficient equipment. Credit For Reserve Ladder Service (Item 553). Actual = 0.00%; Maximum = 1.00% For maximum credit in the Schedule, 1 fully -equipped reserve service truck is needed. You have 0 reserve service trucks. Credit For Distribution (Item 561), Actual = 2.06%; Maximum = 4.00% For maximum credit in the Schedule, all sections of the town with hydrant protection should be within 1'/2 miles of an adequately -equipped engine company and 2'/z miles of an adequately - equipped ladder, service, engine -ladder or engine -service company. The distance to be measured along all-weather roads. Credit For Company Personnel (Item 571). Actual = 5.56%; Maximum = 15.00% An increase in the response of fire department members by one person will increase the fire department credit by 0.55 points. Credit For Training (Item 581). Actual = 2.34%; Maximum = 9.00% For maximum credit in the Schedule, the training program should be improved and complete facilities provided. You received26 percent credit for the current training program and the use of facilities. is Improvement Statements Page 4 For maximum credit in the Schedule, pre -fire planning inspections of each commercial, industrial institutional and other similar -type building should be made twice a year by company members. Records of the inspections should include complete and up-to-date notes and sketches. Total credit for Fire Department (Item 590) Actual = 16.37%; Maximum = 50.00% WATER SUPPLY Credit For the Water Supply (Item 616). Actual = 33.88%; Maximum = 35.00% For maximum credit in the Schedule, the needed fire flows should be available at each location in the town. Needed fire flows of 2500 gpm and less should be available for 2 hours, 3000 and 3500 gpm for 3 hours and all others for 4 hours. See the attached table for an evaluation of fire flow tests made at representative locations in your town. All AWWA standard hydrants within 1000 feet of a building, measured as hose can be laid by Y g apparatus, are credited; 1000 gpm for hydrants within 300 feet; 670 gpm for 301 to 600 feet; and 250 gpm for 601 to 1000 feet. Credit is reduced when hydrants lack a pumper outlet, and is further reduced when they only have only a single 2'/s-inch outlet. Credit For 621 Item Hydrants . y � ) Actual = 2.00%; Maximum = 2.00% For maximum credit in the Schedule, all hydrants should have a pumper outlet, 6-inch or larger branch connection, uniform size operating nut and should operate in a uniform direction. Credit For Inspection and Condition of Hydrants (Item 631). Actual = 1.99%; Maximum = 3.00% For maximum credit in the Schedule, all hydrants should be inspected twice a year, the inspection should includeoperation and a test at domestic pressure. Records should be kept of the inspections. Hydrants should be conspicuous, well located for use by a pumper, and in good condition. Total credit for Water Supply (Item 640) Actual = 37.87%; Maximum = 40.00% Improvement Statements Page 5 FIRE FLOW TESTS Albertville, MN Tests Made in 05/96 Test No. Needed Fire Flow* gpm Limited By Supply Works Limited By Distribution Mains Limited By Hydrant Spacing 1 1000 2 4000 x 2a 3000 3 3500 4 1500 5 2250 G 2500 x 7 2500 7a 750 8 1000 9 750 *Needed fire flows exceeding 3500 gpm are not considered in determining the classification of the municipality INSURANCE SERVICES OFFICE, INC. I I I N. CANAL SIREEr SU1rE 950 CIIICAGO, NIWOIS 60606-7270 (312) 930.0070 (W 444.4554 FAX: (312) 930-0017 CLASSIFICATION DETAILS Municipality: ' Albertville State: Minnesota Population: 1,957 Date Surveyed: May 01,1996 Total Credit: 48.74 Class: 6 RECEIVING AND HANDLING FIRE ALARMS " This section of the Fire Suppression Rating Schedule reviews the facilities provided for the general public to report fires, and for the operator on duty at the communication center to dispatch fire department companies to the fires. Credit Actual Maximum 1. Credit for Telephone Service (Item 414) This item reviews the facilities provided for the public to report fires, including the listing of fire and business numbers in the telephone directory. 1.80 2.00 2. Credit for Operators (Item 422) This item reviews the number of operators on -duty at the communication center to handle fire calls. 1.59 3.00 3. Credit for Dispatch Circuits (Item 432) This item reviews the dispatch circuit facilities used to transmit alarms to fire department members. 3.50 5.00 4. Total Credit for, Receiving and Handling Fire Alarms: 6.89 10.00 Page 1 CLASSIFICATION DETAILS Municipality: Albertville State: Minnesota Population: 1,957 Date Surveyed: May 01,1996 Total Credit: 48.74 Class: 6 FIRE DEPARTMENT This section of the Fire Suppression Rating Schedule reviews the engine and ladder -service companies, equipment carried, response to fires, training and available fire fighters. Credit Actual Maximum 1. Credit for Engine Companies (Item 513) This item reviews the number of engine companies and the hose equipment carried. 0.97 10.00 2. Credit for Reserve Pumpers (Item 523) This item reviews the number of reserve pumpers, their pump capacity and the hose equipment carried 1 0.16 1.00 3. Credit for Pump Capacity (Item 532) This item reviews the total available pump capacity. 3.50 5.00 4. Credit for Ladder -Service Companies (Item 549) This item reviews the number of ladder and service companies and the equipment carried. 1.78 5.00 5. 'Credit for Reserve Ladder -Service Companies (Item 553) This item reviews the number of reserve ladder and service trucks, and the equipment carried. 0.00 1.00 . Page 2 • CLASSIFICATION DETAILS Municipality: Albertville State: Minnesota Population: 1,957 Date Surveyed: May 01,1996 Total Credit: 48.74 Class: 6 FIRE DEPARTMENT (continued Credit Actual Maximum - 6. Credit for Distribution (Item 561) This item reviews the percent of the built -upon area of the city which has an adequately -equipped, responding first -due engine company within 1.5 miles and an adequately -equipped, responding ladder -service company within 2.5 miles. 2.06 4•00 • 7. Credit for Company Personnel (Item 571) This item reviews the average number of equivalent fire fighters and company officers on fluty with existing companies. 5.56 15.00+ 8. Credit for Training (Item 581) This item reviews the training facilities and their use. 2.34 9.00 9. Total Credit for Fire Department: 16.37 50.00+ + This indicates that credit for manning is open-ended, with no maximum credit for this item. • Page 3 CLASSIFICATION DETAILS Municipality: Albertville State: Minnesota Population: 1,957 Date Surveyed: May 01, 1996 Total Credit: 48.74 Class: 6 WATER SUPPLY This section of the Fire Suppression Rating Schedule reviews the water supply system that is available for fire suppression in the city. Credit Actual Maximum 1. Credit for the Water System (Item 616) This item reviews the supply works, the main capacity and hydrant distribution. 33.88 35.00 2. Credit for Hydrants (Item 621) This item reviews the type of hydrants, and method of installation. 2.00 2.00 3. Credit for Inspection and Condition of Hydrants (Item 631) - This item reviews the frequency of inspections of hydrants and their condition 1.99 3.00 4. Total Credit for Water Supply: 37.87 40.00 Page 4 i Grading Sheet For: Albertville, Minnesota Public Protection Class: 6 Surveyed: May 01, 1996 Credit Maximum Feature Assigned Credit Receiving and Handling Fire Alarms 6.89% 10.00% Fire Department 16.37% 50.00% Water Supply 37.87% 40.00% *Divergence 12.39% Total Credit 48.74% 100.00% The Public Protection Class is based on the total percentage credit as follows: Class 1 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69.99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19.99 10 0 to 9.99 *Divergence is a reduction in credit to reflect a difference in the relative credits for Fire Department and Water Supply. *The above Classification has been developed for fire insurance rating purposes only. • Page 5 Albertville S I To : {1b. ALBERTVILLE CITY COUNCIL AGENDA Tuesday, September 20, 2004 6:30 Ordinance Workshop & 7:00 PM Council Meeting 1. PLEDGE OF ALLEGENCE 2. CALL TO ORDER- ROLL CALL — ADOPT AGENDA 3. MINUTES a. September 7, 2004 City Council Minutes (pgs 2-7) 4. CITIZEN FORUM — (10 Minute Limit) 5. CONSENT AGENDA a. Approve payment of claims check number 20293-20336 (pgs 8-12) b. Approve purchasing the Sterling Plow Truck equipment on the State Bid from J Craft of Kimball for $52,471.49 including sales tax. (pg 13) c. Approve Application for Payment No. 5 to Ebert Construction in the amount of $75,050.00 for progress on the Public Works Facility (pg 14) d. Approve the Application to Conduct Excluded Bingo for the Catholic Aid Association St. Albert Council 147 for November 14, 2004 6. ACTION ON PULLED CONSENT ITEMS 7. ORDINANCE ACTIONS (provided in last meetings packet) a. Nuisance Ordinance b. Administrative Penalty Ordinance c. Sump Pump Ordinance 8. DEPARTMENT BUSINESS a. Planning & Zoning b. Engineering c. Legal d. Administration 1). - Written Report (pgs 15-16) 9. OTHER BUSINESS, MINUTES AND MATERIALS: 10. ADJOURNMENT 7:45 p.m. 1 ALBERTVILLE CITY COUNCIL City of Albertville Minutes September 7, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Tom Fay, Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Planner Al Brixius and City Administrator Larry Kruse Absent: Council member Dorothy Rich Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. AGENDA MOTION BY Council member Berning, seconded by Council member Fay to approve the agenda with the following additions: 1) Cedar Creek South 7 h Walking Path 2) Heuring Cows and Manure 3) Albertville Crossings — LaCentre Sidewalks Motion carried unanimously. MINUTES MOTION BY Council member Klecker, seconded by Council member Berning to approve the City Council Minutes of August 16, 23, and 30 2004, and the August 16, 2004 EDA Minutes as presented. Motion carried unanimously. CITIZEN'S FORUM No comments CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Klecker to approve the consent agenda as follows pulling S.E.H. Check 20260 and item o (Fixed Asset Policy) for more discussion. a. Approve payment of claims check number 20215-20274. b. Approve the City Engineers recommendation to pay final payment #3 to Buffalo Bituminous for the 2003 Overlay project in the amount of $2,989.35. c. Approve the City Engineers recommendation to make final payment of $686.70 to Kuechle Underground for the 2003 Main Avenue Storm Sewer Project. 2 d. Approve the City Engineers recommendation to make payment #1 to Minnesota Native Landscapes for the 2003 Primary School Ball Fields seeding in the amount of $9,475.82. e. Approve the City Engineers recommendation to make payment #1 to Pearson Brothers, Inc. for the 2004 Seal Coat Improvement in the amount of $17,757.97.. f. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $582.00 to install a temporary bituminous curb for Erosion Control on Kassel Avenue NE. Further to bill Edina Development for this Albert Villas 6a' work. g. Approve the City Engineers recommendation to make payment to Hennen Construction in the amount of $1,440.00 to install drain tile and bill Edina Development. h. Adopt Resolution Amending Resolution No. 2004-21 Appointing Election Judges. i. 'Approve Resolution certifying the City of Albertville Preliminary Levy. j. Approve amending the 2004 annual budget as per the August 30 Council Workshop. k. Approve the City Administrator purchasing a document scanning system at an amount not to exceed $16,000 and applicable Banyon Data Software for GSAB 34 and server needs. 1. Set Monday, September 27 - from 6:00 — 8:00 p.m. for Sexual Harassment Training - General session and from 8:00 — 8:30 p.m. for Supervisors. m. Approve Woodside Community's request to close a small section of 60 Street and delay final lift of bituminous until 2005. n. Set Wednesday, November 3 — from 6:00 — 6:50 p.m. Canvass Board — Election . Results. o. Approve City of Albertville Fixed Asset Policy/Guideline for GASB 34. p. Approve St. Michael Catholic Church's application for a Non -Intoxicating Malt Liquor License For May 21, 2005 with hours of operation from 5p.m.-12:00 midnight. Motion carried unanimously. PULLED ITEMS Council member Berning questioned why the City continues to be billed for the Northeast Wright County Transportation Study. City Engineer Carlson stated he would review the bill and respond at the next council meeting: MOTION BY Councilmember Berning, seconded by Council member Klecker to approve check number 20260 to S.E.H. as presented. Motion carried unanimously. ORDINANCE REVIEW The City Council reviewed the following ordinances and made the following comments: a. Sign Ordinance: l . Temporary and Portable Signs — Amend the number of signs for non -profits from 8 to 3 on page 46. 2. Garage Sale and Open House signs - Seek builder and developer input. 3 b. Nuisance Ordinance --questioned the 12 hour allowance to remove snow and ice from the i sidewalk. C. Administrative Penalty Ordinance — None. d. Regulating the Discharge of Sump Pump — Questioned non -allowing air conditioning into the sanitary sewer; why provide for a hardship; and add language for existing home to not connect to drain tile. e. Escrow Ordinance — None. f. Building Code Ordinance — Questioned how this would affect existing business that has a change in use. ASSESSMENT HEARING FOR SAC FOR HEIDI'S CAR WASH MOTION BY Council member Berning, seconded by Council member Klecker to adopt Resolution Number R-2004-28 calling for a hearing on proposed assessments for Sewer Access Charge for Heidi's Market, Inc. for Monday, October 4th at 7:00 p.m. Motion carried unanimously. DEPARTMENT BUSINESS STREET AND PARKS DEPARTMENT: Truck purchase — MOTION BY Council member Klecker, seconded by Mayor Peterson to authorize staff to purchase a 2005 Sterling Cab and Chasis from Boyer Ford for $56,120 plus state sales tax. This bid is under the State of Minnesota purchasing contract. Delivery for the cab and chassis is scheduled for February 2005. The quote for equipment to follow later. Motion carried unanimously. MOTION BY Council Member Klecker, seconded by Mayor Peterson to accept the quote from: Countryside Fence to install a backstop, fencing for $5,400.00 Dennis Fehn to grade, infield and install aglime for $5,450.00 A contactor to install a concrete slab for bleachers and around the backstop for $5,400 Motion carried unanimously. MOTION BY Council member Klecker, seconded by Mayor Peterson to approve a quote from Tristar Electric in the amount of $1,245 for additional lighting and outlets at the City Park Building. Motion carried unanimously. PLANNING AND ZONING TOWNE LAKES ROUND -A -BOUT LANDSCAPING: City Planner Brixius presented CPDC's request to do a water feature in the round —a -bout instead of the clock tower due to soils and the large area would dwarf the clock tower. MOTION BY Council member Peterson, seconded by Council member Fay to approve CDPC working with staff to compete a water feature in the Towne Lakes round —a -bout. Motion carried unanimously. FTTH COMMUNICATIONS LLC CUP/PUD/DRIVEWAY ACCESS: MOTION BY Council member Klecker, seconded by Council member Berning to approve the FTTH Communications LLC CUP/PUD/Driveway access as per the City Planners Report, City 4 Council Findings of Fact and Council Decision on file in the office of the City Clerk. Motion i carried unanimously. ALBERTVILLE PREMIUM OUTLETS OFF PEAK GENERATOR: After much discussion, the Council consensus was to allow Wright Hennepin to work administratively with the City Administrator and City Planner to site backup generators at the Mall. The Council expressed concerns about locating the generators near CSAH 19 and prefers siting them on the west side of the Mall. ALBERTVILLE CROSSINGS DUMPSTERS AND SCREENING: City Planner Al Brixius presented a letter from H.J. Development regarding the dumpsters and related screening. Brixius stated he would research deeper with City Attorney Couri to identify if approved plans were not followed and what remedies can be applied to correct the situation. MICHAEL POTTER SITE WETLAND TECHNICAL EVALUATION PANEL RECOMMENDATION City Attorney Couri presented a legal background related to Potter's exemption application, a summary of relevant facts, a staff report detailing the issues and relevant events bearing on the application, and proposed findings of fact and decision. Couri reviewed the report and noted that the record shows that City staffs file indicated that all materials necessary to process Potter's application were received by City Staff on June 28, 2004, that on August 2, 2004, the City Council tabled action on a recommendation of the TEP panel, and that on August 26 b, City staff sent a notice to Potter's attorney extending the time to decide this issue under Minn. Stat. § 15.99 by 60 days. Couri noted that the materials to complete the file were actually received by City Staff on June 25"', and that the 60-day extension notice sent on August 26t' was sent on the 62nd day, rather than the 58t' day as originally thought. Court indicated that his office found the statute that made § 15.99 applicable to this application on August 26 h, and sent the notice out the same day, and that the extension notice would likely not have been sent out any sooner even if the June 25d' file completion date had been correctly referenced. As a result, under Minn. Stat. § 15.99, Potter's exemption application appears to have been approved by operation of law on August 24d', the 60d' day after the application was complete. However, Couri believed that at the August 2nd meeting, Jack Perry, Potter's Attorney, had asked the City Council to not decide the exemption issue until Perry could submit proposed findings for the City Council to consider. These proposed findings were received on August 3&, after the expiration of the 60 day period. Couri stated that if Perry did ask the Council to delay a decision on the matter until Perry could submit findings, Potter may be estopped from now claiming that the City did not decide the issue within the 60-day period required by Minn. Stat. 15.99. Couri stated that the 60-day issue should be decided by the Council first, followed by a decision of the Council on the merits of the exemption application, regardless of how the § 15.99 issues was decided so that there would be a record if anyone appealed. Jack Perry stated that he believed that the 60-day rule had been violated and urged the City Council to find the exemption granted under Minn. Stat. § 15.99. Perry supplied the Council with proposed findings stating that the exemption was granted by operation of § 15.99. Perry stated that he did not 5 ask the Council to delay consideration of the TEP's recommendation on August 2nd, but merely • asked to be allowed to submit findings if the City was going to delay its decision. The consensus of the Council was that Perry did not ask the Council to delay the decision, but that the Council delayed the decision because it wanted to hear from a TEP panel representative in person. MOTION BY Council member Berning, seconded by Council member Klecker to accept the findings of fact provided by Perry which granted the exemption by operation of law under § 15.99. All present voted aye; none opposed.Motion carried unanimously. Court explained that the effect of the approval would be to grant an exemption to fill the wetlands on Potter's property to the extent shown in the original grading and drainage plan approved with the preliminary plat submittal by the Frankfort Township Board on June 5, 1989, subject to any Army Corps requirements and any requirements of Minnesota Rules regarding avoidance in exemption situations. ENGINEERING PREMIUM OUTLET WEST ACCESS ROAD STUDY: S.E.H. Engineer Bob Moberg presented the Mall Access Road Study to the City Council outlining the project cost and the need to mitigate wetlands to accomplish the improvement. The Council discussed the safety issues with the major mall complex only having one entrance and exit. Staff was asked to meet with Mall representatives to seek their cooperation and input into the plan. • MOTION BY Council member Klecker, seconded by Council member Fay to accept the Premium Outlet West Access Road Feasibility Study as on file in the office of the City Clerk. Motion carried unanimously. COLLECTOR —INFRASTRUCTURE FEE STUDY: S.E.H. Engineer Bob Moberg presented the draft report studying collector improvements planned in the next twenty to forty years including 7& Street from Kadler to MacIver, CSAH 19, 50'h Street west of CSAH 19 and the I-94 Interchanges. The City Council requested that Street lighting for CSAH 19 be included as well as redevelopment of the downtown area involving Main Avenue, Barthel Industrial Road and CSAH 37. Moberg was directed to update the study reflecting the additional items and report back to the City Council on October &h. ARENA LOCKER ROOM ADDITION: Bids were received on the arena addition as follows: Hunnerberg Construction, $1,279,000; Ebert Construction $1,298,000; Gen -Con Construction $1,364,000 and Nelson Bldg. and Development $1,379,700. City Engineer Carlson stated the bids were much higher than anticipated, and that the donated labor and materials solicited by the Hockey Association did not filter through the bidding process. The 6 City Council took the bids under advisement and will share the information with the Hockey iAssociation. CEDAR CREEK SOUTH 7TH WALKING PATHS: The City Council expressed concern why the Albertvillas 7a' trail and the Cedar Greek Golf Course trail has not been completed. City Engineer Carlson said he would check it out further and report back to council at the next meeting. LEGAL KARSTON COVE DEVELOPER'S AGREEMENT (Technical changes) City Attorney Couri presented minor technical changes including the ability of the Developer to install deck post in the setback area as per the site plans, which would be attached to the Developer's Agreement. MOTION BY Council member Klecker, seconded by Council member Fay to authorize the City Administrator and City Attorney to modify the Karston Cove Developer's Agreement to reflect the technical changes including allowing deck post in the setback area. Motion carried unanimously. HEURING COWS AND MANURE: The City Council expressed displeasure that Robert Heuring has not moved his cattle and manure piles as per the Developers Agreement. City Attorney Couri stated he would get right on it and serve him notice of the default. Once served he would have 30 days to correct or face further legal action. ALBERTVILLE CROSSINGS SIDEWALKS AT LACENTRE The City Council stated they wanted the sidewalks to be installed yet this fall. CITY ADMINSTRATOR'S REPORT: City Administrator Kruse reviewed his written report and fielded questions about numerous topics. Council member Berning requested that we consider including replacing the clay tile sewers in the Capital Improvement Program. ADJOURNMENT MOTION BY Council member Klecker, seconded by Council member Berning to adjourn the meeting at 11:30 p.m. Motion carried unanimously. • 7 CITY OF ALBERTVILLE 09/151041:38 P Page *Check Detail Register0 September 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 020293 9/10/2004 HEIDIS MARKET R 204-37270 SAC Fees $7,872.00 assess to taxes (refund) Total HEIDIS MARKET $7,872.00 Paid Chk# 020294 9/13/2004 POSTMASTER E 602-49400-322 Postage $23.00 non-residental billing E 601-49450-322 Postage $23.00 non-residental billing Total POSTMASTER $46.00 Paid Chk# 020295 9/20/2004 ACCLIVITY INFORMATION TECH E 101-42400-570 Office Equip and Furnishings $150.00 2003 On -site support network connec Total ACCLIVITY INFORMATION TECH $150.00 Paid Chk# 020296 9/20/2004 AFLAC G 101-21710 Other Deducations $16.16 432549 AFLAC Insurance Prem Total AFLAC $16.16 Paid Chk# 020297 9/20/2004 ALERT -ALL CORPORATION - R 101-36200 Donations $1,030.00 2596 Fire prevention Materials Total ALERT -ALL CORPORATION $1,030.00 Paid Chk# 020298 9/20/2004 ARAMARK UNIFORM SERVICES E 101-45100-417 Uniform Rentals $4.12 Uniform Sery - Parks Dept E 601-49450-417 Uniform Rentals $16.93 629-5537243 Uniform Sery - Sewage Dept. E 602-49400-417 Uniform Rentals $16.93 629-5537243 Uniform Sery - Water Dept E 101-45100-417 Uniform Rentals $25.39 629-5537243 Uniform Sery - Parks Dept E 101-43100-417 Uniform Rentals $25.41 629-5537243 Uniform Sery - PW Dept. E 601-49450-417 Uniform Rentals $18.99 629-5541916 Uniform Sery - Sewage Dept. - E 602-49400-417 Uniform Rentals $18.99 629-5541916 Uniform Sery - Water Dept E 101-43100-417 Uniform Rentals $28.46 629-5541916 Uniform Sery - PW Dept. E 101-45100-417 Uniform Rentals $28.50 629-5541916 Uniform Sery - Parks Dept E 601-49450-417 Uniform Rentals $14.61 629-5546629 Uniform Sery - Sewage Dept. E 101-45100-417 Uniform Rentals $21.91 629-5546629 Uniform Sery - Parks Dept E 602-49400-417 Uniform Rentals $14.61 629-5546629 Uniform Sery - Water Dept E 101-43100-417 Uniform Rentals $21.91 .629-5546629 Uniform Sery - PW Dept. Total ARAMARK UNIFORM SERVICES $256.76 Paid Chk# 020299 9/20/2004 BEST WAY, INC. E 101-43100-400 Repair/Maint - Paved Rd $149.12 048458 Plastic A -Frame Legs Total BEST WAY, INC. $149.12 Paid Chk# 020300-9/20/2004 CARQUEST E 101-42000-404 Repair/Maint - Machinery/Equip $0.69 parts E 101-42000-404 Repair/Maint - Machinery/Equip ($3.27) 020137 pails E 101-42000-404 Repair/Maint - Machinery/Equip $49.23 191-259411 parts E 101-42000-404 Repair/Maint - Machinery/Equip $4.13 191-260498 parts E 101-42000-404 Repair/Maint - Machinery/Equip $4.13 191-260499 parts Total CARQUEST $54.91 Paid Chk# 020301 9/20/2004 CATALYST GRAPHICS E 101-42400-203 Printed Forms $155.00 48678 Certificate of Occupancy Total CATALYST GRAPHICS $155.00 Paid Chk# 020302 9/20/2004 CDW-G E 101-42400-570 Office Equip and Furnishings $123.49 OM42022 Back up tapes Total CDW-G $123.49 r 8 CITY OF ALBERTVILLE 09/15/041:38 P Page *Check Detail Register© September 2004 Check Amt Invoice Comment Paid Chk# 020303 9/20/2004 CEDAR RIDGE G 101-22800 Landscaping Escrow $3,000.00 Escrow Reimbursement R# 093453 Total CEDAR RIDGE $3,000.00 Paid Chk# 020304 9/20/2004 CENTER POINT ENERGY E 101-43100-383 Gas Utilities $14.75 501-000-057-65954 Main Ave PW E 101-42400-383 Gas Utilities $7.26 501-000-057-65954 Main Ave BLDG Dept E 101-41940-383 Gas Utilities $15.62 501-000-504-95975 Main Ave CH E 101-45100-383Gas Utilities $5.33 501-000-640-05801 dander Ave NE Parks E 101-42000-383 Gas Utilities $19.43 501-001-522-111350 57th FD E 601-49450-383 Gas Utilities $31.50 501-001-906-76440 Maciver Ave Total CENTER POINT ENERGY $93.89 Paid Chk# 020305 9/20/2004 DAVIES WATER EQUIPMENT CO. E 602-49400-250 Meters for Resale ($1,173.82) 3246910 credit for radios E 602-49400-210 Operating Supplies (GENERAL) $27.69 3250498 fastener screw/scotchlok 3 wir E 602-49400-250 Meters for Resale $1,829.29 32508944 meters gskts, fig Total DAVIES WATER EQUIPMENT CO. $683.16 Paid Chk# 020306 9/20/2004 DEHN TREE COMPANY, INC E 101-45100-530 Improvements Other Than Bldgs $276.90 082504 weed elimination Total DEHN TREE COMPANY, INC $276.90 Paid Chk# 020307 9/20/2004 DELTA DENTAL E 101-41400-133 Employer Paid Dental $57.75 3570074 Dental Ins - BM E 101-45100-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - MJ E 101-41400-133 Employer Paid Dental $19.65 3570074 Dental Ins - LH E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - JS E 101-41300-133 Employer Paid Dental $19.65 3570074 Dental Ins - LK E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - KL E 101-43100-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - TG E 101-42400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - TL bidg E 101-41500-133 Employer Paid Dental $57.75 3570074 Dental Ins - TL E 602-49400-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - SV E 601-49450-130 Employer Paid Ins (GENERAL) $57.75 3570074 Dental Ins - JM Total DELTA DENTAL $559.05 Paid Chk# 020308 9/20/2004 DON'S AUTO & REPAIR E 101-42000-404 Repair/Maint - Machinery/Equip $452.71 26428 service ladder 1 Total DON'S AUTO & REPAIR $452.71 Paid Chk# 020309 9/20/2004 EAGLE DISTRIBUTING CO R 101-36200 Donations $98.00 2596 fire protection, finders w/s-c Total EAGLE DISTRIBUTING CO $98.00 Paid Chk# 020310 9/20/2004 FRONTLINE PLUS FIRE & RESCUE E 101-42000-584 C/O - Tumout Gear $235.60 9193 misc. Helmet parts turn out ge Total FRONTLINE PLUS FIRE & RESCUE $235.60 Paid Chk# 020311 9/20/2004 HAWKINS, INC E 601-49450-216 Chemicals -Alum $2,428.28 646413 aluminum sulfate Iqd Total HAWKINS, INC $2,428.28 Paid Chk# 020312 9/20/2004 HEWLETT-PACKARD COMPANY E 101-42400-200 Office Supplies (GENERAL) $42.60 36612447 print cartridges Total HEWLETT-PACKARD COMPANY $42.60 Paid Chk# 020313 9/20/2004 JOINT POWERS BOARD M CITY OF ALBERTVILLE 09/15/041:38 P Page *Check Detail Register© September 2004 Check Amt Invoice Comment R 602-37165 Water Penalty - JP $560.76 pmt - JPB penalties collected R 602-37130 Safe Water Test Fees $2,270.29 pmt - JPB safe wtr fees collec R 602-37171 WAC - JPB $46,500.00 pmt - JPG WAC fees collected R 602-37105 Water Sales - JPB $119,673.81 pmt - JPB wtr fees collected Total JOINT POWERS BOARD $169,004.86 Paid Chk# 020314 9/20/2004 KEYLAND HOMES G 101-22800 Landscaping Escrow $3,000.00 escrow reimb. R # 093458 Total KEYLAND HOMES $3,000.00 Paid Chk# 020315 9/20/2004 KNISLEY CONSTRUCTION G 101-22800 Landscaping Escrow $3,000.00 escrow reimb. R# 420492 Total KNISLEY CONSTRUCTION $3,000.00 Paid Chk# 020316 9/20/2004, LANNES, TINA E 101-41500-335 Education $1,739.12 Metropolitan State University Total LANNES, TINA $1,739.12 Paid Chk# 020317 9/20/2004 LARSON ALLEN WEISHAIR & CO E 101-42000-301 Auditing and Acct'g Services $65.00 pension calc. Total LARSON ALLEN WEISHAIR & CO $65.00 Paid Chk# 020318 9/20/2004 LATOUR CONSTRUCTION, INC. E 463-49000-310 Other Professional Services $13,625.25 Pmt # 12 Final (02 NW Comm Par Total LATOUR CONSTRUCTION, INC. $13,625.25 Paid Chk# 020319 9/20/2004 LEAGUE OF MINNESOTA CITIES E 101-41100-433 Dues and Subscriptions $3,791.00 annual league dues 2004-05 Total LEAGUE OF MINNESOTA CITIES $3,791.00 Paid Chk# 020320 9/20/2004 M M HOMES G 101-22800 Landscaping Escrow $3,000.00 escrow reimb R # 093467 G 101-22800 Landscaping Escrow $3,000.00 escrow reimb R # 093466 Total M M HOMES $6,000.00 Paid Chk# 020321 9/20/2004 MIDWEST E 101-45100-530 Improvements Other Than Bldgs $5,071.53 2289 rock blocks Total MIDWEST $5,071.53 Paid Chk# 020322 9/20/2004 MINNESOTA COPY SYSTEMS E 101-41400-413 Office Equipment Rental $555.58 129690 maintenance contract copier Total MINNESOTA COPY SYSTEMS $555.58 Paid Chk# 020323-9/20/2004 MINNESOTA MAYORS ASSOCIATION E 101-41100-433 Dues and Subscriptions $20.00 annual membership dues 04-05 Total MINNESOTA MAYORS ASSOCIATION $20.00 Paid Chk# 020324 9/20/2004 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $40.00 484 two dogs picked up Total MONTICELLO ANIMAL CONTROL $40.00 Paid Chk# 020325 9/20/2004 N. A. C. E 101-41910-306 Planning Fees $370.80 13728 High Wtr Elevation Review E 101-41910-306 Planning Fees $247.95 13728 Ordinance Codification E 101-41910-306 Planning Fees $287.20 13728 Temp signs E 101-41910-306 Planning Fees $334.05 13728 General Matters E 101-41910-306 Planning Fees $165.94 13729 FTTH Communications E 481-49000-306 Planning Fees $31.50 13729 Wright Hennepin Substation E 480-49000-306 Planning Fees $453.99 13729 Hunters Pass Estates 10 CITY OF ALBERTVILLE 09/15/04 1:38 P Page *Check Detail Register© September 2004 Check Amt Invoice Comment E 484-49300-306 Planning Fees $105.00 13729 Phil Morris Concept E 475-49000-306 Planning Fees $350.58 13729 Shoppes at Towne Lakes Retail E 445-49000-306 Planning Fees $470.96 13729 Albertville Crossings 3rd E 475-49000-306 Planning Fees $189.00 13729 Shoppes at Towne Lakes Sign PI E 475-49000-306 Planning Fees $126.00 13729 D. Michael B's E 473-49000-306 Planning Fees $693.88 13729 Shoppes at Prairie Run E 456-49000-306 Planning Fees $21.00 13729 Seasonal Concepts E 456-49000-306 Planning Fees $266.00 13729 Towne Lakes Swimming Poor E 443-49000-306 Planning Fees $2.00 13729 Karston Cove Final Plat E 101-41910-306 Planning Fees $500.00 13730 meetings attended general matt Total N. A. C. $4,615.85 Paid Chk# 020326 9/20/2004 NEXTEL COMMUNICATIONS E 101-45100-323 Nextel Radio Units $17.86 718183318-03Two-way Cell- Mjenk E 101-43100-323 Nextel Radio Units $17.86 718183318-03Two-way Cell - Mjenkins E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - BM E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - JS E 101-43100-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - KL E 101-41300-321 Telephone $35.75 718183318-03Two-way Cell - LK ` E 101-43100-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - PW Dept E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - SEH E 101-42400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - TL Bldg E 602-49400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - SV E 101-41400-323 Nextel Radio Units $35.75 718183318-03Two-way Cell -UB E 601-49450-323 Nextel Radio Units $35.75 718183318-03Two-way Cell - JM Total NEXTEL COMMUNICATIONS $393.22 Paid Chk# 020327 9/20/2004 PATS 66 E 101-42400-212 Motor Fuels $50.40 11855 fuel E 101-42000-212 Motor Fuels $83.22 11863 fuel E 101-45100-212 Motor Fuels $7.56 12031 fuel E 101-43100-212 Motor Fuels $65.00 12112 fuel E 101-43100-212 Motor Fuels $54.34 12192 fuel E 101-43100-212 Motor Fuels $51.76 12221 fuel E 101-43100-212 Motor Fuels $5.32 2155 FC Total PATS 66 $317.60 Paid Chk# 020328 9/20/2004 PITNEY BOWES E 101-41400-433 Dues and Subscriptions $35.00 800090000195 acct access annual fee E 101-41400-322 Postage $734.00 800090000195 Postage Total PITNEY BOWES $769.00 Paid Chk# 020329 9/20/2004 PONDAROSA PROPERTIES R 601-99999 UNALLOCATED UTILITY $150.45 refund dup pmt wtr bill 60-231 Total PONDAROSA PROPERTIES $150.45 Paid Chk# 020330 9/20/2004 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $484.58 10111 Rental -Portable Bathrooms Total RED'S PORTABLE TOILETS $484.58 Paid Chk# 020331 9/20/2004 RUSSELL SECURITY RESOURCE INC. E 101-41400-200 Office Supplies (GENERAL) $23.96 A7156 keys made Total RUSSELL SECURITY RESOURCE INC. $23.96 Paid Chk# 020332 9/20/2004 ' SCHARBER & SONS E 101-43100-404 Repair/Maint - Machinery/Equip $1,306.90 8136 hydro leak, wire broke on fuel Total SCHARBER S SONS $1,306.90 11 • � 0 CITY OF ALBERTVILLE 09/15/041:38 P Page ' *Check Detail Register© September 2004 Check Amt Invoice Comment Paid Chk# 020333 9/20/2004 SPRINT - IL E 101-41940-321 Telephone $54.48 830383141 Idst Total SPRINT - IL $54.48 Paid Chk# 020334 9/20/2004 WASTE MANAGEMENT E 101-41940-384 Refuse/Garbage Disposal $158.46 088360015932 Refuse Waste Hauler E 101-41940-384 Refuse/Garbage Disposal $61.27 088768215936 Refuse Waste Hauler Total WASTE MANAGEMENT $219.73 Paid Chk# 020335 9/20/2004 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,297.00 083104 August service Total WRIGHT RECYCLING $3,297.00 Paid Chk# 020336 9/20/2004 XCEL ENERGY E 101-43160-381 Electric Utilities $28.22 008773653425 11060 61st St Signal E 101-41940-381 Electric Utilities $247.64 008952277025 5975 Main Ave CH E 601-49450-381 Electric Utilities $0.96 030967680024 5900 Coutny Rd 18 Swr E 101-45100-381 Electric Utilities $0.23 037232619324 11830 51st St E 101-43160-381 Electric Utilities $0.42 057162697424 5998 Labeaux Ave Parking Area E 101-42000-381 Electric Utilities $236.72 063710773625 11350 57th St E 601-49450-381 Electric Utilities $1.11 086028215924 4940 Kaiser Ave Swr E 101-43100-381 Electric Utilities $145.09 086382978925 5964 Main Ave PW Garage E 101-45100-381 Electric Utilities $195.84 107722698825 11401 58th St NE E 101-41940-381 Electric Utilities $233.24 113379826912 6002 Main Ave Sign E 101-45100-381 Electric Utilities $7.43 143022329825 11474 58th St Park Shelter E 601-49450-381 Electric Utilities $2,041.98 175262088624 6451 Maciver Ave E 601-49450-381 Electric Utilities $259.01 176532988925 11200 60st swr lift station E 101-43160-381 Electric Utilities $21.11 184313508124 11750 County Rd 37 Signal E 101-43160-381 Electric Utilities $4,192.30 239040100224 Street Lighting - 58-59-60 St. E 101-45100-381 Electric Utilities $7.43 246237860425 5801 Main Ave Picnic Shelter Total XCEL ENERGY $7,618.73 10100 Premier Bank $242,887.47 Fund Summary 10100 Premier Bank 101 GENERAL FUND $43,744.94 204 SEWER ACCESS $7,872.00 443 KARSTON COVE $2.00 445 ALBERTVILLE CROSSINGS $470.96 456 TOWNE LAKES $287.00 463 NW COMMERCIAL PARK $13,625.25 473 PRAIRIE RUN $693.88 475 TOWNE LAKES COMMERCIAL $665.58 480 HUNTERS COVE DEVELOPMENT $453.99 481 WRIGHT-HENNEPIN SUBSTATION $31.50 484 PHIL MORRIS $105.00 601 SEWER FUND $5,080.32 602 WATER FUND $169,855.05 $242,887.47 12 PUBLIC WORKS DATE: September 15, 2004 TO: City Council FROM: Larry Kruse, City Administrator & Tim Guimont, Street & Parks Superintendent RE: Equipment Price for Plow Truck box, hoist and plow equipment The 2005 Stearling Plow Truck can be purchased under the State Bid from J Craft of Kimball for $52,471.49 including tax. This price includes: Falls Plow and Wing 12' Dump Body Hoist Sander Strobe Light Package All hydraulics and other incidentals The total price Truck with sales tax is $59,707.80 Equipment is $52,471.49 Total $112,239.29. Our 2005 Budget had $130,000 for the plow truck and it looks like we can accomplish the purchase for almost $18,000 less than planned. We are getting the 2004 price on the truck and the additional 2005 equipment is estimated to cost an additional $4,000 over the 2004 price. • 13 SE H MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Duane Day, AIA Project Manager DATE: September 15, 2004 RE: Public Works Facility Albertville, Minnesota SEH No. A-ALBEV 0302.01 14 Enclosed please find Application for Payment No. 5 for this project in the amount of $75,050.00. We reviewed this application and modified it to delete Change Orders that have not yet been approved by the City Council. When payment is made, sign all copies and distribute as follows: Ebert Construction SEH City of Albertville Also enclosed is the currentstatusreport for the Public Works Facility and five Change Orders for which SEH recommends approval. These are: Change Order Number 1: Because of soil conditions, we were able to decrease the width of 100 feet of footing by 6 inches. At the same the structural engineer recommended that the width of 150 feet of footing be increased by 6 inches. Change Order Number 2: Revisions are required because of Department of Health requirements and the relocation of a rainleader. Change Order Number3 Addition of electrical items in the tool room. Change Order Number 4 Stub out power for future gate operator and diesel fuel pump.; Change Order Number 5: Increase the thickness of the roof edge blocking to qualify for manufacturer's warranty. If you have any questions, please feel free to call us. djg Enclosures c: Pete Carlson, SEH Bob Moberg, SEH u:\a\albev\030200\I-gcnl\14-cors\apl-pay_091504 memo.&& 14 MEMORANDUM Date: September 20, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. PRAIRIE RUN/ CSAH 19 TRAIL: Notice of default under the Developers Agreement sent to Heuring for livestock on the premise. 2. ALBERTVILLE CROSSING ISSUES: Al Brixius reported the Developer completed his work screening the garbage containers as per the plans and specifications. In hindsight, the requirements could have been stronger, however as the trees and vegetation grows, it will improve. Maintenance issues on the pond continue to be worked on. 3. FIRE DEPARTMENT INSURANCE SERVICE OFFICE (ISO) RATING: Attached is the ISO rating information for your review. I have contacted an experienced Fire Chief to submit a proposal to assist us in reviewing the ISO situation and to assist us in our 10-15 year plan with the City of Otsego. I anticipate hearing back within 30 days and that will give us a starting point or some guidance on where we go from here. 4. ` ALBERTVILLE PREMIUM OUTLETS DIRT PILE AND FENCE: No dirt has been removed from the spoil pile but the fence has been reinstalled. 5. YMCA: I met with Harold Mezile, President of the Metropolitan YMCA and he on September 13, 2004 and he presented me with their Request for Proposals on a local YMCA. Our response is due by October 24, 2004. 6. ARENA LAND: Still trying to facilitate a meeting between the appraiser and the Barthel family to better understand how the value was determined. 7. PUBLIC WORKS FACILITY: The cement floor is being poured and completion is still scheduled for October. 8. 501h STREET TRAIL: Buffalo Bituminous has been doing grading and hopefully by the time you read this the section in front of the school will have been paved. 9. CITY HALL RECEPTIONIST/SECRETARY POSITION: I will continue to re-evaluate the position for a while. In the mean time filling the position with part-time help. 15 10. CODIFICATION: Staff continues to meet and discussed modifications and improvements to the ordinances. The Codifier reported making significant progress and hopes to submit a draft sometime in October if all goes well. 11. FALL ELECTIONS: The primary election went well with 110 voting. I learned when I voted that the St. Albert Parish Center is not handicapped accessible as it has a small step. I am researching a solution prior to the November election. 12. ALBERTVILLE BUSINESS COUNCIL: On Thursday, I met with the Business Council and reviewed the 1-94 interchange stating we will be working on it more in November. I also review the sign ordinance changes with them and received little feedback. 13. REALITO& BUILDER, DEVELOPER MEETING: We sent out invitations to these parties inviting them to come learn about the pending sign ordinance changes on Wednesday, September 22nd at 12:45 p.m. at City Hall. We are planning on sharing the proposed ordinance and soliciting their comments. i - 16