Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2004-10-04 CC Packet
« ti File Copy ALBERTVILLE CITY COUNCIL A - - - GENDA Monday October 4, 2004 6:30 Ordinance Workshop & 7:00 PM Council Meeting Workshop: 6:30 p.m. Building Code Ordinance: Council Meeting: 7:00 p.m. 1. PLEDGE OF ALLEGENCE 2. CALL TO ORDER - ROLL CALL- ADOPT AGENDA 3. MINUTES a. September 20, 2004 City Council Minutes (pgs 3-5) 4. CITIZEN FORUM - (10 Minute Limit) 5. CONSENT AGENDA a. Approve payment of claims check number 20367- 20413 (pgs 6-10) b. Approve the Engineer's recommendation for Change Order Number 1 to connect existing culverts, fill and grade low area between 50`h Street Trails in the amount of $1,537.00. (pgs 11) c Approve the Engineer's recommendation to make final payment to LaTour Construction in the amount of $13,625.25 for the 2002 Northwest Commercial Park. d. Approve the Engineer's recommendation for payment #1 to Dennis Fehn Gravel & Excavating, Inca in the amount of $187,781.68 for the 2004 Prairie Run Project. e. Approve the Engineer's recommendation to make Payment #1 to Universal Enterprises in the amount of $85,431.98 for the 2004 Street Overlay Project. f. Approve the Engineer's recommendation to make Payment #1 to Buffalo Bituminous in the amount of $96,345.66 for the 2004 School Pedestrian and Bike Trail (50th Street). g. Approve the application for non -intoxicating Malt Liquor License for the Albertville Lions for Friday, October 29, 2004 from 4:30 to 11:00 p.m. Proceeds for Lioness Fund. h. Approve Public Works Facility Change Orders as follows: 1). CO# 1- Increase footing size $ 293.00 2). CO#2- Dept of Health rain leader mod $ 886.00 3). CO#3 Additional Electric in tool room $2,482.00 4). CO#4- Stub our power for future gate and Diesel fuel pump $2,307.00 5). CO#5- Roof edge modification $1,809.00 i. Adopt County Road 37 Traffic Signal (pg 12) 1 4 6. ADOPTION OF BUILDING CODE ORDINANCE • 7. ACTION ON PULLED CONSENT ITEMS 8. ORDINANCE ACTIONS (provided in last meetings packet) 9. DEPARTMENT BUSINESS a. Planning & Zoning 1). Shoppes at Towne Lakes One (pgs 13-16) 2). Albertville Crossings 3rd (pgs 17-18) a). Preliminary Plat b). Final Plat 3). Shoppes at Prairie Run (pgs 19-31) a). Preliminary Plat b). Site and Building Plan Review b. Engineering 1). Collector Road Study (Infrastructure fee) (pgs 32-38) 2). 7e Street — Kadler to MacIver Master Transportation Plan (pgs 39-40) c. Legal 1). Woodside Payment Release Letter (pg 41-42) d. Finance 1). Finance Report (pgs 43-45) 2). Health Insurance & Wage Schedule (pgs 46-) 3). Negaard/Eull and Goetsch Elevator Property — TIF (pgs 47-49) e. Administration 1). Written Report (pgs 50-51) 2). Set 6:30 October 18'h prior to the Council meeting for another workshop on ordinances. 10. OTHER BUSINESS, MINUTES AND MATERIALS: Kurt Neidermeier noise complaint (Addendum to packet) Joint Powers Water Board Minutes (pgs 52-53) 11. ADJOURNMENT 4-A 1 • ALBERTVILLE CITY COUNCIL City of Albertville Workshop Minutes September 20, 2004 Albertville City Hall 6:30 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Dorothy Rich, Tom Fay, Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Planner Al Brixius and City Administrator Larry Kruse Absent: None Mayor Peterson called the City Council workshop to order at 6:30 p.m. stating the purpose of the workshop was to consider three ordinances as follows: Nuisance Ordinance: After much discussion, the consensus of the Council was to remove the 12 hour requirement for property owners to remove snow and ice from sidewalks and recommend passage. Administrative Penalty Ordinance: The consensus of the Council was to recommend passage. Sump Pump Ordinance: After much discussion, the consensus of the Council was to recommend passage allowing residential air conditioners to drain into the sanitary sewer and to remove the opportunity for residents to get a variance for a hardship, thus under no circumstances can sump pump discharge be drained into the sanitary sewer. At 6:59 p.m., the Mayor adjourned the Council work session to the regular Council meeting, • ALBERTVILLE CITY COUNCIL City of Albertville Minutes September 20, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members LeRoy Berning, Dorothy Rich, Tom Fay, Ron Klecker, City Engineer Pete Carlson, City Attorney Mike Couri, City Planner Al Brixius and City Administrator Larry Kruse Absent: None Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. AGENDA MOTION BY Council member Berning, seconded by Council member Klecker to approve the agenda with the following additions: 1) Social Service Bus 2) Arena Building • 3) Prairie Run — Barn demolition Motion carried unanimously. MINUTES MOTION BY Council member Klecker, seconded by Council member Rich to approve the City Council Minutes of September 7, 2004 as presented. Motion carried unanimously. CITIZEN'S FORUM No comments CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Rich to approve the consent agenda. a. Approve payment of claims check number 20293-20336. b. Approve purchasing the Sterling Plow Truck equipment on the State Bid from J Craft of Kimball for $52,471.49 including sales tax. c. Approve Application for Payment No. 5 to Ebert Construction in the amount of $75,050.00 for progress on the Public Works Facility. d. Approve the Application to Conduct Excluded Bingo for the Catholic Aid Association St. Albert Council 147 for November 14, 2004. • 4 4 4 I ORDINANCE: MOTION BY Mayor Peterson, seconded b Council member NUISANCE ORDINA yo y Berning to adopt the Nuisance Ordinance in its entirety with the exception to remove the 12-hour reference for residents to remove snow and ice after a snow event. Motion carried unanimously. ADMINISTRATIVE PENALTY ORDINANCE: MOTION BY Mayor Peterson, seconded by Council member Berning to adopt the Administrative Penalty Ordinance in its entirety. Motion carried unanimously. SUMP PUMP ORDINANCE: MOTION BY Mayor Peterson, seconded by Council member Berning to adopt the Sump Pump Ordinance in its entirety with the exception to allow residential air conditioners to discharge water into the sanitary sewer and to remove the opportunity for property owners to get a variance for a hardship, thus under no circumstances can sump pump discharge be drained into the sanitary sewer. Motion carried unanimously. DEPARTMENT BUSINESS LEGAL: PRAIRIE RUN BUILDING REMOVAL: MOTION BY Council member Fay, seconded by Council member Rich to authorize the Mayor and City Administrator to sign an amended assessment agreement with Dean Johnson increasing the amount Mr. Johnson (Gold Key) will be assessed by $19,500 to remove the barn, silos and outbuildings, subject to proof of ownership. Motion carried unanimously. • ADMINISTRATIVE: City Administrator Kruse reviewed his written report. COUNCIL: SENIOR BUSING: Council member Klecker requested staff check into the availability of bus service for seniors and handicapped. ARENA LOCKER ROOMS PROJECT: MOTION BY Council member Beming, seconded by Council member Fay to reject the low bid for the Arena Locker Room expansion as it was grossly over budget. Motion carried unanimously. ADJOURNMENT: MOTION BY Council member Rich seconded by Council member Klecker to adjourn the meeting at 7:44 p.m. 5 CITY OF ALBERTVILLE 09/30/040 `Check Detail Register0 e October 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 020367 10/4/2004 ACTION RADIO & COMMUNICATIONS E 101-42000-404 RepaidMaint- Machinery/Equip $40.00 28231 radio repair Total ACTION RADIO & COMMUNICATIONS $40.00 Paid Chk# 020368 10/4/2004 ALEX AIR APPARATUS E 101-42000-404 RepaidMaint - Machinery/Equip $60.00 7113 Compressor repair Total ALEX AIR APPARATUS $60.00 Paid Chk# 020369 10/4/2004 ALPINE HOMES G 101-22800 Landscaping Escrow $2,750.00 Reimb Escrow R# 093459 Total ALPINE HOMES $2,750.00 Paid Chk# 020370 10/4/2004 ARAMARK UNIFORM SERVICES E 101-45100417 Uniform Rentals $19.97 629-5551269 Uniform Sery - Parks Dept E 60149450-417 Uniform Rentals $13.32 629-5551269 Uniform Sery - Sewage Dept. E 101-43100-417 Uniform Rentals $19.98 629-5551269 Uniform Sery -PW Dept. E 602-49400-417 Uniform Rentals $13.32 629-5551269 Uniform Sery - Water Dept Total ARAMARK UNIFORM SERVICES $66.59 - Paid Chk# 020371 10/4/2004 ASSOCIATION OF MN BUILDERS E 101-42400-208 Training and Instruction $175.00 Seminar Total ASSOCIATION OF MN BUILDERS $175.00 Paid Chk# 020372 10/4/2004 BARCO MUNICIPAL PRODUCTS E 101-43100-215 Shop Supplies $45.59 155949 Ez Reacher, Caution tape • Total BARCO MUNICIPAL PRODUCTS $45.59 Paid Chk# 020373 10/4/2004 BICKING, GAYLEN R 601-00000-99999 UNALLOCATED UTILITY $73.37 Reimb. Over pd Wtr Bill Total BICKING, GAYLEN $73.37 Paid Chk# 020374 10/4/2004 BRAAKSMA, MARTY R 601-00000-99999 UNALLOCATED UTILITY $111.01 Reimb Over I'd Wtr Bill Total BRAAKSMA, MARTY $111.01 Paid Chk# 020375 10/4/2004 DAVIES WATER EQUIPMENT CO. E 602-49400-250 Meters for Resale $1,124.96 3254792 Meters for Re -sale Total DAVIES WATER EQUIPMENT CO. $1,124.96 Paid Chk# 020376 10/4/2004 DENNIS FERN GRAVEL & EXCAVATIN E 473-49000-300 Professional Srvs (GENERAL) $187,781.68 Payment # 1 Prairie Run Total DENNIS FEHN GRAVEL & EXCAVATIN $187,781.68 Paid Chk# 020377 10/4/2004 ELAN FINANCIAL SERVICES E 101-41400-200 Office Supplies (GENERAL) $201.66 supplies E 101-41300-331 Travel Expenses $317.48 2004 Conf. LK E 101-41410-300 Professional Srvs (GENERAL) $120.50 Election supplies/judges lunch Total ELAN FINANCIAL SERVICES $639.64 Paid Chk# 020378 10/4/2004 ELECTION SYSTEMS & SOFTWARE E 101-41410-300 Professional Srvs (GENERAL) $28.33 544174 keys for election machine E 101-41410-300 Professional Srvs (GENERAL) $9.68 545274 keys for election machine Total ELECTION SYSTEMS & SOFTWARE $38.01 Paid Chk# 020379 10/4/2004 ELK RIVER STAR E 101-41400-433 Dues and Subscriptions $35.00 2004-2005 newspaper Total ELK RIVER STAR $35.00 • 6 e . CITY OF ALBERTVILLE 09/30/0412:11 P Page *Check Detail Register© October 2004 Check Amt Invoice Comment Paid Chk# 020380 10/4/2004 EMERGENCY MEDICAL PRODUCTS E 101-42000-230 Medical Supplies $251.13 INV625650 Gloves & gauze E 101-42000-230 Medical Supplies $6.21 Inv628240 gauze Total EMERGENCY MEDICAL PRODUCTS $257.34 Paid Chk# 020381 - 10/4/2004 ENDRESS + HAUSER E 601-49450-210 Operating Supplies (GENERAL) $147.13 4652051198 membrane caps/plastic ampules Total ENDRESS + HAUSER $147.13 Paid Chk# 020382 10/4/2004FRANCIS PROPERTIES G 101-22800 Landscaping Escrow $3,000.00 reimb escrow R# 93434 Total FRANCIS PROPERTIES $3,000.00 Paid Chk# 020383 10/4/2004 GOPHER STATE ONE -CALL E 601-49450-209 Locates $182.28 4080116 Locates - Sewer Dept E 602-49400-209 Locates $182.27 4080116 Locates - Water Dept Total GOPHER STATE ONE -CALL $364.55 Paid Chk# 020384 10/4/2004 HALLMAN OIL COMPANY -FUEL DIV E 101-43100-404 Repair/Maint - Machinery/Equip $24.50 Grease Total HALLMAN OIL COMPANY -FUEL DIV $24.50 Paid Chk# 020385 10/4/2004 INSPECTRON INC. E 101-42400-300 Professional Srvs (GENERAL) $11,962.50 Service 6/04-8/04 Total INSPECTRON INC. $11,962.50 Paid Chk# 020386 10/4/2004 INTERNAL REVENUE SERVICE E 101-41500-399 Miscellaneous $442.99 Federal Deposits Total INTERNAL REVENUE SERVICE $442.99 Paid Chk# 020387 10/4/2004 INTERNATIONAL CODE COUNCIL E 101-42400-433 Dues and Subscriptions $100.00 Annual Dues Total INTERNATIONAL CODE COUNCIL $100.00 Paid Chk# 020388 10/4/2004 J & L HOMES G 101-22800 Landscaping Escrow $3,000.00 Reimb escrow R# 93474 G 101-22800 Landscaping Escrow $3,000.00 Reimb escrow R# 93462 Total J & L HOMES $6,000.00 Paid Chk# 020389 10/4/2004 JOHN DEERE COMPANY E 101-45100-210 Operating Supplies (GENERAL) $93.84 05193505 nozzle, rotor hunt Total JOHN DEERE COMPANY $93.84 Paid Chk# 020390 10/4/2004 JOINT POWERS BOARD R 601-00000-99999 UNALLOCATED UTILITY $165.31 Shawn Grady Wtr Bill Total JOINT POWERS BOARD $165.31 Paid Chk# 020391 10/4/2004 KNEISZLER CONSTRUCTION G 101-22800 Landscaping Escrow $2,500.00 Reimb Escrow R# 93470 Total KNEISZLER CONSTRUCTION $2,500.00 Paid Chk# 020392 10/4/2004 LARSON PUBLICATIONS E 101-41100-351 Legal Notices Publishing $78.61 01521744001 legal publishing E 101-41100-351 Legal Notices Publishing $78.61 01521744002 legal publishing E 101-41100-351 Legal Notices Publishing $40.68 01521785001 legal publishing E 101-41100-351 Legal Notices Publishing $67.77 01521786001 legal publishing E 101-41100-351 Legal Notices Publishing $45.61 01521787001 legal publishing E 101-41100-351, Legal Notices Publishing $19.80 01521839001 legal publishing CITY OF ALBERTVILLE 09/10/04 *Check Detail Register© e October 2004 Check Amt Invoice' Comment Total LARSON PUBLICATIONS $331.08 Paid Chk# 020393 10/4/2004 MEDICA E 101-45100-130 Employer Paid Ins (GENERAL) $1,077.42 Medical Ins - MJ E 60149450-130 Employer Paid Ins (GENERAL) $1,084.42 Medical Ins - JM E 101-42400-130 Employer Paid Ins (GENERAL) $1,401.87 Medical Ins - JS E 60249400-130 Employer Paid Ins (GENERAL) $1,257.58 Medical Ins - SV E 101-43100-130 Employer Paid Ins (GENERAL) $1,308.88 Medical Ins - TG E 101-42400-130 Employer Paid Ins (GENERAL) $1,090.83 Medical Ins -TL Bldg E 101-41500-131 Employer Paid Health $635.50 Medical Ins - TL E 101-41400-131 Employer Paid Health $632.29 Medical Ins - LH E 101-43100-130 Employer Paid ins (GENERAL) $968.98 Medical Ins - KL E 101-41400-131 Employer Paid Health $1,097.24 Medical Ins - BM Total MEDICA $10,555.01 Paid Chk# 020394 10/4/2004 MIDWEST ANALYTICAL SERVICES E 601-49450-218 Testing Expenses $139.00 320684 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $139.00 320689 Testing Expense (CBOD-5) E 60149450-218 Testing Expenses $139.00 320699 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $583.00 320731 Testing Expense (CBOD-5) E 601-49450-218 Testing Expenses $139.00 320830 Testing Expense (CBOD-5) Total MIDWEST ANALYTICAL SERVICES $1,139.00 Paid Chk# 020395 10/4/2004 MINNESOTA COPY SYSTEMS . E 101-41400-413 Office Equipment Rental $143.78 130340 Surge Protector Copier Total MINNESOTA COPY SYSTEMS $143.78 Paid Chk# 020396 10/4/2004 NCL OF WISCONSIN E 601-49450-210 Operating Supplies (GENERAL) $192.38 172807 wastewater buffer solution, Ph Total NCL OF WISCONSIN $192.38 Paid Chk# 020397 10/4/2004 OFFICE MAX E 101-41400-200 Office Supplies (GENERAL) $111.77 office supplies Total OFFICE MAX $111.77 Paid Chk# 020398 10/4/2004 OMANN BROTHERS E 101-43100-402 Repair/Maint - Sidewalks $30.04 6255 fine mix Total OMANN BROTHERS $30.04 Paid Chk# 020399 10/4/2004 OMANN SHINGLE RECYCLING E 101-43100-402 Repair/Maint - Sidewalks $7.46 437 crushed asphalt E 101-43100-402 Repair/Maint- Sidewalks $7.46 445 crushed asphalt Total OMANN SHINGLE RECYCLING $14.92 Paid Chk# 020400 10/4/2004 ONYX FCR LANDFILL, INC E 601-49450-210 Operating Supplies (GENERAL) $64.00 006115 Materials Total ONYX FCR LANDFILL, INC $64.00 Paid Chk# 020401 10/4/2004 PINNACLE PRINTING, INC. E 101-41100-200 Office Supplies (GENERAL) $85.00 3567 name badges E 101-42400-200 Office Supplies (GENERAL) $29.65 3567 notary stamp TL bldg E 101-42400-200 Office Supplies (GENERAL) $14.74 3567 tax on forms E 101-41500-200 Office Supplies (GENERAL) $29.65 3567 notary stamp TL E 101-42400-203 Printed Forms $82.50 3567 inspection notices Total PINNACLE PRINTING, INC. $241.54 Paid Chk# 020402 10/4/2004 PREMIER 94 TRUCK SERVICES E 101-43100-404 Repair/Maint - Machinery/Equip $68.25 0065498-In tractor dot inspection 8 t CITY OF ALBERTVILLE 09/30/0412:11 P Page *Check Detail Register© October 2004 Check Amt Invoice Comment Total PREMIER 94 TRUCK SERVICES $68.25 Paid Chk# 020403 10/4/2004 REED BUSINESS INFORMATION E 48841000-300 Professional Srvs (GENERAL) $135.61 2675284 arena legal bid Total REED BUSINESS INFORMATION $135.61 Paid Chk# 020404 10/4/2004 S.E.H. E 46049000-303 Engineering Fees $1,339.02 107438 WWTP E 10142400-300 Professional Srvs (GENERAL) $1,350.00 119571 Lot Surveys E 468-49000-303 Engineering Fees $20,520.00 119572 CSAH 19 Ramps E 101-41700-303 Engineering Fees $7,713.19 119573 General Matters E 456-49000-303 Engineering Fees $1,373.02 119586 Towne Lakes 5th E 101-43100-224 Street Overlayment $5,311.37 119587 2004 Street Overlay E 101-43100-223 Seal Coating $138.76 119588 2004 Seal Coat E 443-49000-303 Engineering Fees $175.37 119589 Karston Kove 3rd E 476-49000-303 Engineering Fees $460.40 119590 Albertville Primary School Bal E 456-49000-303 Engineering Fees $4,941.02 119591 Towne Lakes Phase III E 456-49000-303 Engineering Fees $660.70 119592 Towne Lakes 2nd E 450-49000-303 Engineering Fees $218.32 119593 Albert Villas 6th E 450-49000-303 Engineering Fees $904.93 119594 Albert Villas 4th E 450-49000-303 Engineering Fees $898.42 119595 Albert Villas 3rd E 456-49000-303 Engineering Fees $742.36 119596 2000 Towne Lakes Development E 47049000-303 Engineering Fees $1,375.38 119615 2004 CSAH 37 Bike Path E 473-49000-303 Engineering Fees $10,094.46 119616 Prairie Run E 476-49000-303 Engineering Fees $10,882.79 119617 school/pedestrian & bike trail E 443-49000-303 Engineering Fees $1,119.83 119618 Karston Cove 3rd E 46649000-303 Engineering Fees $14,436.82 119619 PW facility E 460-49000-303 Engineering Fees $23,752.00 119808 WWTP Expansion Phase 2 E 48941000-303 Engineering Fees $3,178.70 120411 Mall W. Street Extention E 101-41700-303 Engineering Fees $3,006.90 120412 Roadway Infrastructure Funding Total S.E.H. $114,593.76 Paid Chk# 020405 10/4/2004 SENTRY SYSTEMS, INC. E 101-45100-405 Repair/Maint -Buildings $84.09 405875 Security - Park Shelter E 101-42000-405 Repair/Maint -Buildings $55.65 406306 Security - Fire Hall Total SENTRY SYSTEMS, INC. $139.74 Paid Chk# 020406 10/4/2004 SPRINT- MO E 101-41940-321 Telephone $30.26 497-9993 E 101-42400-321 Telephone $56.98 497-5106 E 601-49450-321 Telephone $26.90 497-1888 E 101-41940-321 Telephone $235.85 taxes and surcharges E 10141940-321 Telephone $193.54 497-3384 E 101-43100-321 Telephone $30.26 497-3145 E 10142400-321 Telephone $105.25 497-3384 E 10145100-321 Telephone $26.94 497-2215 E 101-41940-321 Telephone $50.98 497-3758 E 10142400-321 Telephone $50.03 497-7485 E 10142400-321 Telephone $50.03 497-7416 E 101-41940-321 Telephone $50.03 497-3106 E 101-42000-321 Telephone $41.07 497-4836 E 10142000-321 Telephone $32.12 497-7474 E 101-41940-321 Telephone $29.01 497-4214 E 101-41940-321 Telephone $30.26 497-3210 E 101-43100-321 Telephone $30.26 497-0774 E 101-41940-321 Telephone $30.00 Idst E 101-41940-321 Telephone $50.03 497-4182 • E 101-42400-321 Telephone $110.25 497-5007 9 CITY OF ALBERTVILLE 09/10/040 e *Check Detail Register© October 2004 Check Amt Invoice Comment Total SPRINT- MO $1,260.05 Paid Chk# 020407 10/4/2004 TOSHIBA AMERICA INFO SYS INC E 101-41400-413 Office Equipment Rental $521.32 40111720 Copier Lease Agreement Total TOSHIBA AMERICA INFO SYS INC $521.32 Paid Chk# 020408 10/4/2004 UNIVERSAL ENTERPRISES E 101-43100-224 Street Overlayment $85,431.98 Pmt #1 2004 Street overlay Total UNIVERSAL ENTERPRISES $85,431.98 Paid Chk# 020409 10/4/2004 VIKING SEWER & DRAIN CLEANING E 602-49400-407 R/M - Water Mains $235.00 repairs Total VIKING SEWER & DRAIN CLEANING $235.00 Paid Chk# 020410 10/4/2004 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $22,204.00 Patrol-04-10 Contract services 10/04 Total WRIGHT CTY SHERIFFS PATROL $22,204.00 Paid Chk# 020411 1014/2004 WRIGHT-HENNEPIN COOPERATIVE E 101-45100-381 Electric Utilities $185.76 Parks E 601-49450-381 Electric Utilities $60.04 50-1507-66001 Towne Lakes Lift Station E 101-43160-381 Electric Utilities $62.82 5014855200 Street Lighting - 58-59-60 St Total WRIGHT-HENNEPIN COOPERATIVE $308.62 Paid Chk# 020412 10/4/2004 XCEL ENERGY E 601-49450-381 Electric Utilities $86.09 146542188225 lift station 52nd st • Total XCEL ENERGY $86.09 Paid Chk# 020413 10/4/2004 ZIEGLER CUSTOM HOMES G 101-22800 Landscaping Escrow $2,750.00 Reimb Escrow R# 93479 Total ZIEGLER CUSTOM HOMES $2,750.00 10100 Premier Bank $458,556.95 Fund Summary 10100 Premier Bank 101 GENERAL FUND $167,407.74 443 KARSTON COVE $1,295.20 450"ALBERT VILLAS $2,021.67 456 TOWNE LAKES $7,717.10 460 2000 WWTF EXPANSION $25,091.02 466 PUBLIC WORKS FACILITY $14,436.82 468 CSAH 19 RAMPS $20,520.00 470 CSAH 37 $1,375.38 473 PRAIRIE RUN $197,876.14 476 SCHOOL PEDESTRIAN - BIKE TRAIL $11,343.19 488 ICE ARENA LOCKER ROOMS $135.61 489 Prem. Outlot W. St. Extention $3,178.70 601 SEWER FUND $3,345.25 602 WATER FUND $2,813.13 $458,556.95 10 501h Street Trail — Change Order Date: September 24, 2004 To: City Council & Steve Bott From: Bob Moberg, SHE At the request of the School District, we added some storm sewer at the intersection of 50th Street and CSAH 19 to eliminate an open ditch section between an existing culvert under CSAH 19 and a culvert installed under the trail. In the original bid for the project, we had a pay item to salvage and install a chain link fence on the school property. Cost of the work would have been about $4900. The school district opted to use their own contractor for taking care of the fence at a cost of about $3200. The school will invoice the City for the work. The resulting savings in cost will more than offset the cost for the additional storm sewer work. Let me know if you have any questions. I II 11 • CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-XX A RESOLUTION COUNTY ROAD 37 TRAFFIC SIGNAL BE IT RESOLVED that the City of Albertville enter into an agreement with the State of Minnesota, Department of. Transportation for the following purposes, to wit: To install a new traffic control signal with street lights, emergency vehicle pre- emption and signing on County State Aid Highway No. 19 (LaBeaux Avenue Northeast) at County State Aid Highway No. 37 (651h Street Northeast) in accordance with the terms and conditions set forth and contained in Agreement No. 79964R, a copy of which was before the Council. BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such agreement and any amendments, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. CERTIFICATION State of Minnesota County of Wright City of Albertville I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Albertville at a duly authorized meeting thereof held on the day of , 2004, as shown by the minutes of said meeting in my possession. City Clerk (seal) • 12 • • NORTHWEST ASSOCIATED CONSULTANTS, INC. pw4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 783.231.2561 planners@nacpianning.com MEMORANDUM TO: Honorable Mayor Peterson Albertville City Council Larry Kruse, City Administrator FROM: Michael Darrow / Alan Brixius DATE: ' September 22, 2004 RE: Albertville — The Shoppes at Towne Lakes One- Site and Building Plan fAT� L ". f . fT& The Planning Commission during their September 14, 2004 meeting, considered the application for site and building plan approval for The Shoppes at Towne Lakes One. The Planning Commission recommended approval of the site and building plan with the conditions outlined in the NAC and City Engineer's report. Since that meeting, the developer has provided staff with revised plans dated September 17, 2004 which meet most of the conditions outlined during the Planning Commission meeting and attached findings., The remaining condition that will need to be met by the developer is as follows (as found in the City Engineer's memo dated September 10, 2004): 1. When the final construction plans were approved for the plat of The Shoppes at Towne Lake One, the future building on Lot 4 was identified as a single -user facility. Subsequently, a single 6-inch water service was stubbed into the property from Langford Drive. The current site plan indicates the building will have four tenants. Each tenant will be required to have an individual water service. A utility plan must be submitted that identifies how each tenant will be served with water. Copies of the revised site and building plan are attached for your review. 13 • CITY OF ALBERTVILLE City Council Findings of Fact & Decision Albertville- Shoppes at Towne Lakes One Site and BuildingReview Applicant's Name: Al Keller Request: Al Keller has submitted an application for site and building plan review for construction of a multiple tenant building. The proposed building is 9,500 square feet. 1. Site and Building Plan Review Planning Commission Public Hearing Date: September 14, 2004 City Council Meeting Date: October 4, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The legal description of the subject property is Lot 4, Block 1 Towne Lakes 3rd Addition. B. The Planning Report dated September 8, 2004 from Northwest Associated Consultants and the City Engineer's report dated September 10, 2004 was prepared for the application and presented to the Planning Commission. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to proposed plans. F. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. G. The proposed development will be compatible with present and future land uses of the area. 14 H. The proposed use conforms to all applicable Zoning Ordinance performance standards. I. The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the Site and Building Plan based on the most current plans dated September 17, 2004 and information received to date subject to the following conditions: 1. The building location shall comply with all approved setbacks as part of the PUD approval. 2. The applicant shall be required to submit shared access and parking agreements that will run across all lots to allow for common use of parking in the event of overflow need. 3. The applicant shall demonstrate on a revised site plan adequate truck traffic maneuverability within the overall site. 4. The applicant shall demonstrate on a revised site plan the anticipated loading areas for each of the retail spaces. Delivery time shall be limited to non -peak and/or non- hours. The applicant shall provide a narrative to the City indicating the anticipated loading hours for the site. • 5. The site plan shall be revised to eliminate one parking stall on the southeastern portion of the current plan (identified by the number 13) or provide proper maneuvering for this stall. 6. The applicant shall submit details pertaining to all lighting for the site including pole lighting and building lighting. The pole lights shall match with the rest of the PUD. 7. A revised landscaping plan shall be submitted to provide additional landscape screening in the form of additional ornamental trees and shrubs along Langford Avenue. The trash enclosure shall be located on the landscaping plan. 8. A landscape irrigation system shall be provided and noted on the landscape plan. 9. The trash enclosure shall be expanded to accommodate trash from each of the retail spaces. 10. The applicant shall provide details for the trash enclosure. Exterior finishes of the trash enclosure shall be a masonry design and be compatible with the exterior architectural features of the principal building. 11. The sidewalk directly northeast of the building shall be extended to the trash enclosure. 12. The grading, drainage, and utility plans shall be subject to the review and approval of the City • Engineer.. 15 13. The applicant shall provide a color rendering of the site. The Planning Commission shall • comment on the acceptability of the exterior building treatments and colors. 14. No outdoor displays shall be permitted within the site. 15. A comprehensive sign permit shall be required for the site. 16. The project shall comply with the Fire Code requirements of the City. The project shall be subject to the review and approval of the City. 17. Additional comments from City staff, Planning Commission, or City Council. Adopted by the Albertville City Council this of October, 2004. City of Albertville By: Don Peterson, Mayor Attest: By: Bridget Miller, City Clerk • 16 CITY OF ALBERTVILLE City Council Findings of Fact & Decision Albertville Crossings P Addition Preliminary and Final Plat Applicant's Name: Cascade II Land Development Company Request: Cascade II Land Development Company is requesting preliminary and final plat approval for one lot subdivision of Albertville Crossings 3rd Addition. Planning Commission Public Hearing Date: September 14, 2004 City Council Meeting Date: October 4, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The legal description of the subject property is Outlot A, Parkview Place Addition. B. The planning report dated September 8, 2004 from NAC was prepared for the application and presented to the Planning Commission. C. The proposed subdivision can be accommodated by existing public facilities and services and will not overburden the City's service capacity. D. The proposed subdivision is not anticipated to generate traffic beyond the capabilities of the streets serving the property. E. The proposed subdivision has complied with the Albertville Zoning Ordinance requirements as reviewed in relationship to those plans, F. The proposed subdivision has been considered in relationship with the specific policies and found to be consistent with the Albertville Comprehensive Plan. G. The proposed subdivision will be compatible with present and future land uses in the area. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the preliminary and final plat based on the plans dated 8/16/04 and information received to date with the following conditions: • 17 1. The City will require an 80 foot n�ht-of-way dedicated along the east property line of Lot 1, • Block 1, Albertville Crossings 3 Addition which will terminate in a cul-de-sac along the plat's northern boundary. 2. There shall be no direct lot access for Lot 1, Block 1, Albertville Crossings 3rd Addition from either Highway 19 or 57`h Street. 3. The grading and drainage plans shall be submitted and approved by the City Engineer. 4. Any future platting of Outlot A will require a master plan showing the northern extension of Lachman and building placement. If direct extension of Lachman is not feasible due to wetland concerns, offset extensions should align with existing curb cuts along the south side of 57' Street. Adopted by the Albertville City Council this 4th day of October, 2004. City of Albertville By: Don Peterson, Mayor • Attest: By: Bridget Miller, City Clerk • 18 ' CITY OF ALBERTVILLE City Council Findings of Fact & Decision The Shoppes at Prairie Run Preliminary Plat, Site and Building Plan Approval Commercial Planned Unit Development Approval Applicant's Name: Granite City Real. Estate, LLC Request: Granite City Real Estate, LLC has submitted applications for preliminary plat and site and building plan review for a three building, multi -tenant retail commercial development on two separate parcels. 2. Preliminary Plat approval 3. Site and building plan approval 4. Commercial Planned Unit Development approval Planning Commission Public Hearing Date: September 14, 2004 City Council Meeting Date: October 4, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: C. The site is abuts County Road 19 to the east and Klyer Road to the west. D. The Planning Report dated September 3, 2004 from Northwest Associated Consultants and the City Engineer's report dated September 13, 2004 was prepared for the application and presented to the Planning Commission. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to proposed plans. F. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. G. The proposed development will be compatible with present and future land uses of the • area. 19 H. The proposed use conforms to all applicable Zoning Ordinance performance standards. • 1. The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council' APPROVES the Preliminary Plat, Site and Building Plan, and Commercial Planned Unit Development based on the plans and information dated September 15 ,2004 preliminary plat dated September 14,'2004 received to date subject to the following conditions: 1. The maximum lot coverage shall not exceed 80%. 2. The applicant must demonstrate how loading and unloading of delivery vehicles will safety occur within the site. The site plan shall be revised to provide adequate turning radius for semi -trucks subject to the approval of the City Engineer. 3. All parking stalls shall be 9 feet by 20 feet. 4. Cross access/egress easements must established at the following locations. Said easements must be submitted for the review and approval by the City Attorney. a. Along the shared lot line between lots 1 and 2 Block 1. b. Along the south property line and driveway of lot 2 Block 1 providing access -- to the County property to the south. . C. Along the north property line to allow the north/south drive aisle east of buildings to extend north to provide shared access to the property to north. 5. The applicant shall submit a snow removal plan for review and approval by the City. 6. All loading areas shall be screened. 7. A revised landscape plan subject to city for approval shall be provided that addresses the following: a. Expand the landscape islands. b. To be more consistent with the surrounding commercial development, the landscape plan must be revised to include a mixture of Scarlet Sentinel Maple, Norway Maple, and Boulevard Linden at approximately 50 foot intervals. (17 along the eastern portion of the site.) C. A revised site plan shall be provides additional screening of headlights onto County Road 19. 8. Lighting fixtures are to be mounted on poles no higher than 25 feet. The developer shall submit a light fixture cut sheet for City approval. All lighting must be 90 degree cut-off. Any lighting added to the exterior of the building must be hooded or controlled in some manner so as not to reflect light into adjacent right-of-ways. 20 • 9. The developer shall identify the location of freestanding signs within the site. A comprehensive signage plan consistent with the Albertville Sign Ordinance must be submitted and reviewed by staff. Sign size and any requested freestanding signage shall be identified on Lot 2. 10. The applicant must submit detailed building and elevation plans of each of the buildings on the site. The building treatment shall enhance the Kyler Avenue side of the building for a more appealing street appearance and shall include accented roof lines and a mix of exterior treatments to break up the monotony of a solid stucco wall. The applicant must utilize a "warm" building facade color scheme to be consistent with surrounding commercial development. 11. All conditions outlined in the City Engineer's comments dated September 3, 2004. 12. Comments of other City Staff. Adopted by the Albertville City Council this 4th day of October, 2004. City of Albertville By: Don Peterson, Mayor Attest: By: Bridget Miller, City Clerk • 21 24 i SEH MEMORANDum Td: Larry Kruse Albertville City Administrator FROM: Robert Moberg Project Manager DATE: September 3, 2604 RE: 2004 Shoppes at Ptaizia Run Preliminary Plat Review Albertville, MN SEH No. A-ALBEVti503 .{l4 On behalf of the City of Albertville, SEH revrewcd the preliminary plat, proposed grading and utility plans, and specificationsfor the Shopper at Prairie; Run We have the following comments for the developer. Plat 1. Proposed right-of-way for CSAH 19 (7 feet} is to be irecorded with the plat. 2. A 20-foot wide drainage easement is to be secured for the storm sewer main which conveys drainage from CSAH 19. . 3. A 24-foal wide drainage and utility easement is to be secured for the watermalin crossing and hydrant in Lot l . 4. Wright County is to be contacted to. vertfy whether dedicated access control along CSAH,19 is required, Grading and Utility Plates 1. Mass grading for the site was originally proposed to be done as part of'the Prairie Run project. Proposed grading of the site issubstantially; different from the proposed grading plan..' included with the Prairie Run project. Our recommendation is to delete the grading of this site from the Prairie Run projectand require the developer to do their own grading. 2. The location of the proposed building in Lot 2 will prevent an easterly extension of Settlers Path and will cut off access to the parcel currently owned by Wright County. We recommend a reconfiguration of the Kyler Avenue/Settlers Path intersection to allow for a southerly extension of Kyler Avenue in the future. The..southernmost entrance to Lot 2 is to be eliminated as part of the reconfiguration. 3. l3ertning along CSAH 19 should`be considered -. 4. The entrance from Kyler Avenue to the parking lot on the north end of Lot 2 is to be graded to drain in a southerly direction- 5. Temporary graver entrances are to beta minimum of 12 inches thick. G. Additional erosion control is needed for grading in the CSAH 19 ditch. 7. All of the proposed storm sewer structures have the wrong elevation dnn. 8. Sewer and water service stubs willbe extended from Kyler Avenue to the property line as part of the Prairie Run project. Storm sewer stubs will also be extended from Kyler Avenue. Short Elliott Hendrickson Inc., 9635 vacinais center drive. St Paul. MN 651 a57 S6 SEH is an equal opportun4emptoyer 1 wiwwrsehikc.com 1 65tA90.2000 j 800.325,2056 1 661A90.2150fax 25 Larry Kruse City of Albertville, MN September 3, 2004 Page 2 ; 9. Fire services and:domestic water services for the proposed buildings are to be separated outside the buildings. The services are lobe configured so each one can be turned on and off without interrupting the other. Specclftcations 1. Watermain pipe is to be PVC C-06 'material. Polyethylene wrap is required for all ductile iron fittings, unless epoxy -coated fittings with Carr. -blue T,bolts are used. 2. Contractor is to provide at least 40-hour notice to City ofAlbertville public works staff for scheduling water service interruptions- 3. Bituminous tack material is to conform with Mn/DOT Specification 2357. Other 1. Drainage calculations are to be submitted by the developer for City review. Please call me at 651.490.2147 if you have questions c: Pete Carlson, SEH _ Jon Sutherland, City of Albertville Alan Brixius, NAC, Inc. Make Couri,;C'>ity Attorney Tom Finken. Finken Water, Inc. Tom Herkenhoff, Surveying and Engineertng Professionals. Inc, x.velw,ewwioanw.��n3oa as • 26 • • 27 1 • 27 1 58 10TH AVENUE SOUTH WAITS PARK,.,MN 56367 . PHONE: (320) 253-0003 GRANITE CL Y REAL, ESTATE PAX (320) 253-0006 September 21, 2004 Mr. Alan $rixius Northwest Associated Consultants 4900 Olson Memorial Highway Suite 202 Golden Valley, MN 55422 RE: Shoppes at Prairie Run Albertville, > MN Dear Mr. BA ius: Please find as part of this cotzespondence a revised plan for the above refezeneed development and preliminary and final plats. Revised engineering plans have been forwarded directly to the City Engineer. • ` Thank you for meeting with me to discuss your concerns and conditions on the development. Per your notes of 9-20-04 we have made the appropriate changes to the plan or have addressed the concern in this narrative.:The following is a summary of the concerns and how we have addressed them.. . 1. Lof Coverage Area:' Hard Cover coverage exceeded 80%. Parking stalls have been removed as we had more parking than required and replaced with porous. surface: (See plan for detail) 2. Curb cuts: Curb cuts do not provide for turning radius for seam -trucks. Curb cuts have been .increased in size. (See plan for detail) 3. Cross Easements needed between lots l and 2 and adjacent properties to North and South. - Cross access easements will be provided between lots 7 and,2 and adjacent properties to North. and South as requested. The easement documents shall be completed: and sent to the city attorney for review prior to the October 4 ' City Council meeting. 4. Required parking short by 2 stalls on lot 2 and over by 29 on lot 1. Dan Tempel Page 1 9/21 /2004 28 A cross parking oasernent will be provided between lot 1 and 2 for compliance purposes. The cross parking easement will be completed and sent to the city attozney forreview prior to the October. 4s' City council meeting: ` Parking cozant wzil lieredtzce by 27 stalls and additional 'area made available as " landscape islands, snow storage, and drive lane as needed. (See plan foi detail) . 5, Loading areas mast functzon. `: i he plan has been modified*, to show`tux-ning'rad�us,for'aceess and egress and then. plan shows hove trucks maypass each otlieiAz delic�ery lane, as well as access to. the building and trash dumpsters will :notbe impeded.(See plan far detail) & Access to property to south. We have agreed to across access easement o Me' property to the south and north. Additionally, we would expect that sh ould the property to the. south ever be developed, that I{eyler avenue would be extended to serve the property. T Screening of parking lot headlights too County Road 9. We shall provide ber ing anti plantings , the. east sine of the property to screen. County Road 19. (Please see. plan for details) , 8. Landscaping must be the "property on The plan has been changed to reflect landscaping only on the subject property; 9. Streetscape appeal along County Road l9 overstory trees. The landscaping plan has been modified toi comply with the spacing requirement and planting type for consistency in the area. Tree size shall comply with the landscaping ordinace. 10. Screening of loading areas: Landscaping shall be per plan and provide for.adequate screening of loading, areas: It should be pointed out that Kyler Avenue. is proposed to be approximately 2 feet lower than the,subject propertywrhich when combined with landscaping should keep site lines disrupted: ` l l .Expand lands c ape islands. ` Landscape islands have been enlarged. (Please see plan) Dan Tempel Page 2 9,/2112004 29 12. Reduce pole height of lighting to 25, feet and provide light fixture cut sheet to* city for approval.." ' Lighting plan shall be revised to comply v�ith 25maximum and cut sheet of light . fixture shall be.provided pt'iorto the October 4 City council': meeting: 13. Identify location offi-eestanctng signs and limit fxee.standing signs to 80 square feet and a 12 foot height Only: one free standing sign location isidentified"on-the plan and develover vi11 comply with'sign ordinance'as per size and style. 'A detailed signage plan will be submitted to the City for approval prior to installation of the,sib.- 14. Identify wall`signage front and back: Signage locations are, identified on the plan and developer agrees to comply with signage ordinance as per size and style _ 15. Building treatment should enhance the Kyles' Avenue side of the building for more appealing street appearance. Elevations have been revised to include additional parapet and EFTS accents to enhance the curb appeal from: Kyler Avenue.' .' 16. Locate rood top equipment, screen.from view.,. All roof top equipment will be screened from view by a parapet wall on all sides of the building. 17, Fire code inspection. Developer has not seen fire inspectors comments. 'However. experts to comply , with all fire code requirements. 18. Engineers comments. Revised engineering plans have been submitted, to the City, engineer prior to the October 0, City Council Meeting which addresses the comments. Developer :agrees to work with the City engmeer'and its consultants in cooperation to address any additional concerns in an appropriate manner. Thank you for your attention to this matter, we would appreciate consideration for a preliminary and final plat approval at the October 40';meetng, as time is of the essence for construction to begin yet this fall. The developer;agreement could be a condition of . approval that we can execute following the October meeting.. In this regard, I will ask the council for this consideration. Dan Tempel ' Page 3 9I22!2004 30 MEMORANDUM TO: Albertville Mayor and City Council FROM: Michael Darrow / Alan Brixius DATE: September 23, 2004 RE: Albertville — The Shoppes at Prairie Run Preliminary Plat/PUD NAC FILE 163.06 - 04.26 The Planning Commission during their September 14, 2004 meeting, considered the application for preliminary plat, site and building approval, and commercial planned unit development approval for The Shoppes at Prairie Run. The Planning Commission recommended approval of the applications outlined in the NAC and City Engineer's report. Since that meeting, the developer has provided staff with revised plans dated September 15, 2004 which meet most of the conditions outlined during the Planning Commission meeting and attached findings. Because the site has double frontage, the City Council must provide recommendations pertaining to building elevations and facades. The developer will be asked to provide additional plans and templates to ensure adequate semi truck traffic maneuverability. Shared access easements will be required for Lot 1 and Lot 2, the southern portion of Lot 2, and the northern access which extends the parking drive aisle. Copies of the revised plans are attached for your review. PC: Larry Kruse Attachments: Reduced Plans (4 pages) SEH Memo (2 pages) Granite City Letter (4 pages) • 31 IRoadway Infrastructure Study Albertville, Minnesota SEH No. A-ALBEV0505.00 September 28, 2004 • • 32 September 28, 2004 RE: Roadway Infrastructure Study Albertville, Minnesota SEH No. A-ALBEV0505.00 Honorable Mayor and City Council City of Albertville PO Box 9 5975 Main Avenue NE Albertville, MN 55301-9776 Attn: Larry Kruse, City Administrator Dear Mayor and Council Members: Please find enclosed a summary report of findings related to construction of several major roadway improvement projects in the City. This report addresses the estimated cost of roadway, storm sewer, and street lighting improvements for 70`h Street, MacIver Avenue, 50`" Street, and CSAH 19. It also addresses the estimated cost of realignment of Main Avenue to intersect Barthel Industrial Drive and of freeway interchange modifications at the CSAH 19 and CSAH 37 ramps. Finally, this report identifies the amount of undeveloped acreage in the City and the potential cost per acre for the proposed roadway improvements. Sincerely, Robert L. Moberg, PE Project Manager nm x:\ae\alnev\ososooVepons&sp«suawytdy.a« • Roadway Infrastructure Study Albertville, Minnesota • SEH No. A-ALBEV0505.00 September 28, 2004 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Robert L. Moberg, PE Date: September 28, 2004 Lic. No.: 23334 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 • - 34 • Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Introduction...............................................................................................................35 2.0Existing Conditions and Proposed Improvements.................................................35 2.1 70t' Street.......................................................................................................... 35 2.1.1 Existing Conditions............................................................................... 35' 2.1.2 Proposed Improvements......................................................................... 35 2.2 MacIver Avenue....................................................................................... ...... 36 22.1 Existing Conditions ................................................. .......................... 36 2.2.2 Proposed Improvements ........................................... .......................... 36 2.3 50' Street............................................................................................................ 36 2.3.1 Existing Conditions................................................................................ 36 2.3.2 Proposed Improvements........................................................................ 36 2.4 CSAH 19............................................................................................................36 2.4.1 Existing Conditions....................................................................... 2.4.2 Proposed Improvements......................................................................... 36 2.5 Main Avenue/Barthel Industrial Drive............................................... ................ 37 2.5.1 Existing Conditions................................................................................ 37 2.5.2 Proposed Improvements.......................................................................3 7 2.6 Freeway Interchanges........................................................................................37 3.0 Estimated Costs.........................................................................................................37 4.0 Potential Financing....................................................................................................37 5.0 Conclusions and Recommendations........................................................................ 38 List of Figures Figure 1— Location Map Figure 2 - Typical Sections Figure 3 — Typical Sections Figure 4 — Typical Sections Figure 5 — Developable Areas List of Appendices 0 Cost Estimates ■ September 28, 2004 Roadway Infrastructure Study Prepared for the City of Albertville 1.0 Introduction On July 30, 2004, the City of Albertville authorized SEH to develop an estimate of potential construction costs for roadway improvements on several major roadways in the City (see Figure 1). Roadways to be evaluated include the following: 70th Street from Kadler Avenue to MacIver Avenue MacIver Avenue from 70t' Street to existing City limits 50`h Street from CSAH 19 to the eastern City boundary CSAH 19 from 70a' Street to 67`h Street CSAH 19 from 57t' Street to 50" Street Realignment of Main Avenue to intersect with Barthel Industrial Drive in the downtown area. The City has also requested that costs of potential freeway interchange modifications be included in the evaluation. The City also authorized SEH to estimate the amount of undeveloped acreage remaining in the City, for the purpose of developing a potential funding mechanism for future roadway improvements. Wright County has recently adopted a report, entitled "Northeast Wright County Sub -Area Transportation Study", which identifies future transportation needs for major and minor roadway corridors within communities in the northeastern area of the County. The report was used as a basis for the findings in this study for the City of Albertville. 2.0 Existing Conditions and Proposed Improvements 2.1 70th Street 2.1.1 Existing Conditions 70`h Street between Kadler Avenue and CSAH 19 is a 2-lane rural roadway with a bituminous surface. The length of this roadway segment is approximately 5,300 linear feet. 70`h Street between CSAH 19 and MacIver Avenue is a 2-lane rural roadway with a gravel surface. The length of this roadway segment is approximately 5,200 linear feet. 2.1.2 Proposed Improvements The Wright County transportation study classifies 70`'' Street as a future minor arterial with estimated traffic volumes in the year 2040 of 15,000-33,000 vehicles per day. As a minor arterial roadway, the future typical section recommended by the County is a 4-lane divided urban roadway with turn lanes at all intersections and bituminous trails on both sides of the street (see Figure 2). For the purpose of this report, a structural section consisting of 6 inches of bituminous pavement on 6 inches of Class 5 aggregate base on 18 inches of Class 3 aggregate base was used. Traffic signals are included at the CSAH 19 intersection and at the MacIver Avenue intersection. • A-ALBEV0505.00 Page 35 Street lighting and storm sewer systems have also been included for estimating purposes. 2.2 MaeIver Avenue 2.2.1 Existing Conditions MacIver Avenue between 7e Street and CSAH 37 is currently being reconstructed by the City of Otsego. When completed, the street will be a 2-lane urban roadway with 10-foot shoulders and will have a bituminous trail on the east side of the road. The length of roadway within the City of Albertville is approximately 4,400 linear feet. 2.2.2 Proposed Improvements MacIver Avenue will be widened to a 4-lane undivided roadway that is 52 feet in width. Existing curbs will be replaced to accommodate the widening (see Figure 3). Areas of widening will have a structural section consisting of 4 th inches of bituminous pavement on 6 inches of Class 5 aggregate base on 18 inches of Class 3 aggregate base. 2.3 50th Street 2.3.1 Existing Conditions 5e Street between CSAH 19 and Main Avenue (CSAH 18) is a 2-lane rural roadway with paved shoulders. An 8-foot wide bituminous trail is currently being constructed along the south side of the street. Length of this segment is approximately 2,600 feet. 50th Street between Main Avenue and Lansing Avenue is a 2-lane urban roadway with a concrete sidewalk on the north side of the street. The sidewalk is currently being widened to six feet. Length of this segment is approximately 1,900 feet. 50th Street between Lansing Avenue and the easterly City limit near Mayelin Avenue is a 2-lane rural roadway. The City of St. Michael recently installed a bituminous overlay on 5& Street east of Barthel Industrial Drive. An 8-foot wide bituminous trail is currently being constructed along the north side of the street. Length of this roadway segment is approximately 3,400 feet. 2.3.2 Proposed Improvements The Wright County transportation study classified 50th Street as a future minor arterial with estimated traffic volumes in the year 2040 of 18,000 vehicles per day. As is the case with 70th Street, the future typical section will be a 4-lane divided urban roadway with turn lanes at all intersections. A bituminous trail will be installed on both sides of the road (see Figure 3). Traffic signals are proposed at CSAH 19 and at Barthel Industrial Drive. Street lighting and storm sewer systems have also been included for estimating purposes. 2.4 CSAH 19 2.4.1 Existing Conditions CSAH 19 between 70th Street and the Outlet Mall entrance south of 67th Street is a 2-lane rural roadway with paved shoulders. Length of this segment is approximately 2,700 feet. CSAH 19 between 57th Street and 50th Street is a 2-lane bituminous roadway. The intersection at 57th Street was upgraded in 2003 to a signalized intersection with medians and turn lanes. Curb and gutter was extended approximately 1,000 feet south of the intersection. Overall length of this segment is approximately 3,600 feet. 2.4.2 Proposed Improvements The Wright County transportation study classifies CSAH 19 as a future minor arterial with estimated traffic volumes in the year 2040 of 27,000 vehicles per day. A 4-lane divided urban roadway with turn lanes at all intersections and bituminous trails on both sides of the road is proposed. For the segment between 67th Street and 7061 Street, the existing roadway will be widened to provide the additional through lanes and turn lanes. A raised concrete median will be installed to improve 36 traffic safety. The existing bituminous surface will be milled and overlaid where allowable. Storm sewer and street lighting will be added (see Figure 4). • Between 57th Street and 50th Street, CSAH 19 will be reconstructed to the County's proposed configuration for a 4-lane divided urban roadway. Existing improvements near 57th Street (i.e., medians and curbs) would be preserved to the extent possible. Bituminous trails, street lighting, and storm sewer will also be installed (see Figure 4). 2.5 Main Avenue/Barthel Industrial Drive 2.5.1 Existing Conditions Main Avenue between 57th Street and 600 Street is a 2-lane urban roadway with on -street parking on both sides of the street. A concrete sidewalk is located on the east side of the street. Barthel Industrial Drive extending easterly from Large Avenue is a 2-lane urban roadway with on - street parking. 2.5.2 Proposed Improvements Main Avenue is proposed to be realigned and extended northeasterly to Barthel Industrial_ Drive. As part of the realignment, the Main Avenue intersection at CSAH 37 would be eliminated and Main Avenue would become a cul-de-sac street on its north end. Sidewalks would be installed on both sides of the realigned street. A new railroad crossing will need to be constructed with the realignment of Main Avenue. To accommodate the realignment of Main Avenue, extensive right-of-way acquisition will be necessary and a number of existing buildings will need to be removed within the proposed roadway corridor. 2.6 Freeway Interchanges A number of alternatives for improving the CSAH 19 and CSAH 37 interchanges with I-94 are currently being considered by the City, in cooperation with Mn/DOT. While the scope of the interchange analysis and selection of alternatives is outside the scope of this report, an estimated cost of improvements has been included 3.0 Estimated Costs Estimated costs for the various roadway segments are outlined below. Total costs include construction, 10 percent for contingencies, and 30 percent for engineering, administrative, legal, and fiscal costs. Land acquisition costs are outside the scope of this study and have not been included. Roadway Segment Estimated Cost 70th Street (Kadler to MacIver) $7,024,200 tl) MacIver Avenue (70th to South Limit) 779,100 50th Street (CSAH 19 to East Limit) 5,445,300 CSAH 19 (67th to 70`h) 985,500 Freeway Interchange(s) 15,000,000 Main Avenue Realignment 599,100 CSAH 19 57ti' to 50`h 1,840,400 Total $31,673,600 (1) City of Otsego would be responsible for 50% of cost. 4.0 Potential Financing Wright County has identified the reconstruction of CSAH 19 south of 57th Street in its 5-year Capital Improvements Plan (CIP) and submitted an application for federal funds to assist with the cost of • 37 0 • improvements. If the application is successful, it is anticipated the City's share of the project costs would be significantly reduced. Once the City reaches a population of 5,000 people, it will become eligible for Municipal State Aid (MSA) funding. MSA funding could be used to finance a portion of the work on 50a' Street and MacIver Avenue, if the City elects to have the roads designated as MSA routes. 70d' Street has been identified by Wright County as a future County State Aid Highway and will likely become CSAH 37. If 7e Street becomes a County road, a portion of the improvement costs could be borne by the County. It is anticipated the local share of the improvement costs would be divided equally between the City of Albertville and the City of Otsego. A map depicting the remaining developable area in the City has been prepared and is included as Figure 5. A summary of the undeveloped areas is as follows: Unplatted Current Zoning/Land Use Acres Platted Acres Commercial 247 0 Industrial 242 0 Medium Density Residential 5 12 Low Density Residential 204 368 Totals 698 380 Using the estimated costs identified in this report (total cost = $31,673,600), deducting Otsego's h f 70t' St t t $3 512 100 d d' 'd' th if t t 1 b th b f s are o ree improvemen s( , ), an ivi mg a A %, mg o a y e num er o developable acres remaining in the City, an approximate cost per developable acre can be determined. The cost per acre is estimated to be: $31,673,600 — 3,512,100 = $28,161,500 (Albertville costs) $28,161,500 _ (698 + 380) _ $26,120/acre In the platted areas, some building permits and certificates of occupancy may have already been issued, limiting the ability of the City to collect additional fees for infrastructure costs. If all of the platted acres are deducted to account for areas that have already developed, the cost per acre for the roadway improvements is estimated to be $40,350/acre. 5.0 Conclusions and Recommendations It is concluded the roadway improvements proposed for 70a' Street, MacIver Avenue, 50th Street, and CSAH 19 will be necessary to support the growth in and around the City of Albertville that is anticipated in the foreseeable future. It is recommended the City of Albertville implement an additional funding mechanism to pay for at least a portion of the cost associated with future major roadway improvements. The funding mechanism should be implemented as soon as possible to spread the cost of the improvements over a wider area. 38 • MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Robert L. Moberg, PE Project Manager DATE: September 29, 2004 RE: Albertville, Minnesota 70th Street Corridor Study SEH No. P-ALBEV0506.00 At the request of City staff, SEH submits this proposal to develop a corridor plan for 70'h Street between Kadler Avenue and MacIver Avenue. In its Northeast Area Transportation Study, Wright County has identified 70a' Street as a future County State Aid Highway. As a condition of their acceptance of the road, the County is expected to request limited access along the corridor. Their current plans calls for full access points to be spaced at mile intervals and for restricted access points (right -in, right -out) at mile intervals. Limiting access points along the corridor could have an adverse impact on potential commercial or industrial development adjacent to the corridor. Implementation of an access plan will enable the City to guide development for the corridor. Our proposed scope of services will include: 1. Review of anticipated land use along the corridor to identify the number of access points desired. 2. Determination of desirable full access and restricted access locations along the corridor. 3. Development of a conceptual roadway network for the area bounded by 70th Street on the north, CSAH 19 on the east, 67 h Street on the south, and Kadler Avenue on the west. 4. Coordination of planned access points with current land owners and the City of Otsego. 5. Evaluation of right-of-way requirements for the 70th Street corridor and local street alignments. 6. Preliminary determination of ponding sites for future roadway drainage. 7. Preparation of a draft amendment for the Wright County Northeast Area Transportation Plan. The amendment will be submitted for consideration by the City of Albertville, City of Otsego, and Wright County. We propose to provide the services identified above for a maximum not -to -exceed amount of $8,500. Our services will be provided on an hourly basis at our standard billing rates, including reimbursable expenses. • 39 iIf you are in agreement with the contents of this memorandum, please sign both copies of the document and return one to SEH. SHORT ELLIOTT HENDRICKSON INC. Robert L. Moberg, PE Peter J. Carlson, PE Principal/Project Manager Principal Approved this day of 112004. CITY OF ALBERTVILLE, MINNESOTA By: Title: sll c: Kate Henkemeyer — SEH Missy Dobmeier - SEH r:\communicationskv\submitls\2M4\albeO506 mmo.doc 40 • RECEIPT AND RELEASE DATE: October 4, 2004 FROM: City of Albertville 5975 Main Street Albertville, MN 55301 TO: Woodside Cedar Creek, LLC And/or Woodside Communities of Minnesota, Inc. 13736 Johnson Street NE Ham Lake, MN 55304 RE: Municipal Fees due as of 12/31/03 Cedar Creek South 5th Addition Cedar Creek South 6th Addition Cedar Creek South 7th Addition • This Receipt and Acknowledgment shall serve as official receipt by the City of Albertville of payments from Woodside Cedar Creek, LLC for Cedar Creek South 5th Addn. in the amount of $18,371.00; Cedar Creek South 6th Addn. in the amount of $11,723.51; and Cedar Creek South 7th Addn. in the amount of $12,049.08, which represent full and final payment in satisfaction of all City fees due and owing to the City of Albertville, Minnesota as of December 31, 2003 from these plats. The City further hereby agrees that it will not initiate against Woodside Communities of Minnesota, Inc., Woodside Cedar Creek, LLC, and any parent company, subsidiary, officer or employee of Woodside, any litigation, legal notice, lis pendens or law suit involving fees related to the following developments or subdivisions: Karston Cove l st, 2nd Center Oaks 1 St, 2nd, 3rd Cedar Creek North lst, 2nd, 3rd Cedar Creek South lst, 2nd, 3rd, 4th. Cedar Creek Golf Course Parkside Commercial Center Parkside 3rd, 4' Cedar Creek Industrial Park . 41 except that this prohibition shall not apply if, pursuant to litigation between the City and a third parry related to such fees, the third party asserts that Woodside Communities of Minnesota, Inc., Woodside Cedar Creek, LLC, and any parent company, subsidiary, officer or employee of Woodside is in some way responsible for all or a portion of these fees. Signed and Acknowledged this day of October, 2004 By Title Albertville ■ Small Town living. Big City Ufa. TO: City Council FROM: Tina L. Lannes DATE: September 30, 2004 RE: Budget Update BACKGROUND This report is an un-audited 2004 General Fund summary of revenues and expenditures through September 30, 2004. Revenues and Expenditures should be at approximately 75%. REVENUES The City of Albertville is currently at 52.4% of its annual budgeted revenue for the General Fund. Being below budgeted revenues at this time is normal due to second half taxes are not paid to the City until late November or early December. We just signed the contracts and billed out the other cities for Fire Service for 2004 so expecting payment next quarter. Developer fees are in process i with the new developments and Fire and Police Aid is expected next quarter. EXPENSES The City of Albertville is currently at 60.7% of its annual budgeted expenses in the General Fund. We are right on track if you consider the Fire Payroll that is not paid out yet and the usual thirty day lag for accounts payable waiting for invoices. • 43 2004 Council Update GENERAL FUND General Fund Revenue: 2004 Amended 2004 Actual % of Budget 9/30/2004 Budget urrent Ad Valorem Taxes 1,440,922 679,715 47.2% Business Licenses & Permits 25,000 5,228 20.9% Li uor Licenses 15,000 12,285 81.9% .2 Liquor Licenses 250 190 76.0% i gn Permits 6,500 7,400 113.8% uilding Permits 538,089 438,375 81.5% nimal Licenses 630 690 109.50 oval Govemment Aid - olice Aid 14,000 - 0.0% Fire Aid 20,000 0.0% Other State Aid Grants - County Grants & Aids 10,000 0.0% ha es for Services 7,500 9,100 121.3% Lease Payments - City Property 1,000 0.0% dministration Fees 8,000 Developer Fees 3% 50,000 PID/Leqal Descn tion Requests 1,500 500 33.3% itle Searches 1,500 765 51.0% Fire Protection Contract Charges 40,000 . 21,657 54.1% Park Rental Fees 2,000 1,300 65.0% Fines & Forfeits 100 0.0% Interest Eamin s 75,000 24,576 32.8% Reserves 37,393 0.0% Total Revenues $ 2,294,384 $ 1,201,780 52.4% 44 General Fund Revenue: 2004 Amended 2004 Actual % of Budget 9/30/2004 Budget 1100 ouncil 57,731 34,185 59.2% 1300 kdministrator 112,315 75,488 67.2% 1400 ity Clerk 208,997 124,109 59.4% 1410 lections 6,000 7,169 119.5% 1500 inanciat Administration 58,750 24,588 1550 bty Assessor 21,420 24,675 115.2° 1600 ',ity Atto ey 30,419 19,822 65.2% 1700 ',ity Engineer 40,419 58,597 145.0% 1800 Economic Development 13,120 45,339 345.6% 1910 Nanning & Zoning 31,603 20,941 66.3% 1940 ICity Hall 141,795 48,931 -34.5% 2000 ire Department 274,655 123,838 45.1% 2110 3olice 255,920 222,040 86.8% 2400 Building Inspection 168,686 140,753 83.4% 2700 knimal Control 3,420 1,400 40.9% 3100 ublic Works - Streets 440,522 252,565 57.3% 3160 treet LightingLighbng 45,420 35,224 77.6% 3200 Recycling 37,919 23,079 60.9% 5000 ulture & Recreation 42,670 19,975 46.8% 5100 Parks & Recreation 152,183 76,490 50.3% 9300 3apital Reserves 150,420 12,970 1 8.6% Total Expenditures $ 2,294,384 $ 1,392,177 1 60.70/6 City of Albertville 2004 Wage Stud Position Current IlPhase i 37.29 .. ,.. 39.18 40.16 41.16 City Administrator 37.141 42.19 Building Official 32.19 27.52 28.21 28.91 29.64 30.38 ` >. Finance Director 25.48 `,. 30.02 30.77 31.54 32.33 33.14 33.97 City Clerk 16.48 `h 20.19 20.69 21.21 21.74 22.28 22.84 Building Technician 15.50 16.00 �, 6 " 16.81 17.23 17.661 18.10 Experience Secretary 12.36113.81 14.16 14.51 14.881 15.25 Street Parks Maint Supervisor 21.63 °. 25.41 26.05 26.70 27.37 28.05 28.75 Street Parks Maint Worker Ken 19.31 17.26 17.691 18.14 18.59 19.05 n , Street Parks Maint Worker Mike 13.39 VIER 17.26 17.69 18.14 18.59 19.05 19.53 Wastewater Water Supervisor 21.12 22.73 23.30 23.891 24.48 25.10 Wastewater Water Maint Worker 12.88 ' 15.71 16.11 16.51 16.92 17.35 17.78 " Wastewater WaterMaint Worker used average wage based on League study " City Clerk used average wage based on League study • Date: September 24, 2004 To: City Council From: Larry R. Kruse, City Administrator Re: TIF - Eull/Anderson/Goetsch Elevator Properties Staff has met with Mr. Negaard and Mr. Anderson to review redevelop of their properties and I would like the council to consider hiring a Tax Increment Consultant to review the Eull/Anderson and Goetsch properties to see if they qualify as a redevelopment district. Initial work would be minimal to first determine if the properties qualify and if so then a Tax Increment Financing plan'- would have to be developed. Options also include tax abatement instead of TIF, but the dollars " generated would be substantially less. Negaard/Eull Property: Staff has met with Mr. Roger Negaard who purchased the two Eull parcels located in the Barthel Industrial Park. Negaard had plans to create an office area for ServiceMaster and for Negaard Enterprises. Mr. Negaard has had several other serious offers to buy the site. In the process one part interested in a dry concrete plant met with City staff and was discouraged because of the high truck traffic the plant would generate. Mr. Negaard was asked to explore redevelopment of this site into a commercial use (B-2a) or a light industrial use rather than a heavy industrial use. Staff suggested that a TIF District might be created to help remove this blighted property and encourage its redevelopment. Since the costs of redevelopment (soils correction, building demolition/remodeling) are typically higher than new construction costs, assistance would make sense. Anderson Property: Mr. Anderson approached the City to see if Tax Increment Financing might be available to clean up the foundations of the house that was burned down and to remove the old metal quonset and then redevelop this into an office warehouse project. Goetsch Elevator Property: City staff has received a number of complaints regarding the old elevator on Main Avenue. Recently a letter was mailed to Mr. Goetsch requesting information on his plans for the property and the letter was returned as non -deliverable. No further action has been taken regarding the dilapidate elevator property. I have not discussed the use of TIF to redevelop this property with the owner; however, it appears to be a viable tool to remove this blighted property. • 47 is Council Options: 1) Request the owners collectively deposit $5,OOO in escrow to pay for a preliminary Redevelopment Tax Increment Financing Study to identify the potential sources and uses of TIF funds to redevelop these properties. 2) Appropriate up to $5,000 of general funds for TIF study. 3) Do nothing and inform the property owners that TIF is not an option. Recommendation: Either option #1 or #2 is viable for us to pursue. In the event the properties qualify and a redevelopment district is created, the study would be a qualified expense to be paid out of TIF revenues. If the properties do not qualify for a redevelopment district, the study expenses would then have to be paid out of the property owner's escrow or general fund proceeds. So depending how the City Council feels about a new Tax Increment Financing District, either option can be pursued. I recommend proceeding with the TIF study. Move to authorize the City Administrator to engage a consultant to complete a preliminary Redevelopment TIF Report on the Eull, Anderson and Goetsch properties funded by (City or Developer). 48 omsENNINNUMMENEM r 8412nd Avenue South Waite Park MN 56387 320.259.4179 September 24,;2004 Honorable Mayor & City Council c/o Mr. Larry Kruse, City Administrator 5975 Main Avenue N.E. P.O. Box 9 Albertville, MN 55301 Re: Redevelopment of Eull Concrete Site, T.I.F. Request City Leaders: A few months ago, Mr. Roger Negaard purchased two parcels located in the Barthel Industrial Park with plans to create an office area for ServiceMaster and for Negaard Enterprises. Clean up of the existing Eull Concrete site was started with some soils correction being accomplished. Since the time of his purchasing the property, Mr. Negaard has had 3 or 4 serious offers to buy the site. It was during investigating one of these offers that we met with City staff. At the staff meeting we were asked to explore redevelopment of this site into a commercial use (B-2a) or a light industrial use rather than a heavy industrial use. City staff also mentioned that a TIF District might be created to help remove the blight on this property and encourage its redevelopment. Since the costs of redevelopment (soils correction, building demolition/remodeling) are typically higher than new construction costs, the idea of a TIF District being created for this site is appealing. We are writing to you today to inquire if the City of Albertville would be open to using Tax Increment Financing to assist in making the redevelopment of this property more feasible. Our goal with this project would be to remove the blight and to create a usable property that would result in the creation of quality jobs and/or the attraction, retention and expansion of business options for the City. Should the City want to explore this further, we will start the application process and proceed with meetings at the staff level. We are looking forward to creating an attractive looking project that we can all be proud of. Sincerely, Dean A. Wick • Owner's Representative 49 • MEMORANDUM Date: October 1, 2004 To: City Council From: LarryR. Kruse, City Administrator Re: General Update 1. EXCEL ENERGY FRANCHISE AGREEMENT: Excel Energy's Franchise Agreement is in need of renewal. City Attorney Couri and I are reviewing it and will be recommending a new agreement in the near future. Currently we are verifying that it does not conflict with the proposed Right -of -Way Ordinance staff will be presenting yet this fall. 2. YMCA: City Administrator Bob Derus and I met and discussed the YMCA proposal. We made a request to the YMCA to extend the October 28th proposal deadline two weeks, as the election is such a busy time for us. St. Michael has put together a significant amount including the donation of $1,600,000 for land. I have been trying to get in contact with Doug Psyk to get a price on his land across from the school. I suggest that a committee of the City Council meet and we discuss a contribution to a project located in Albertville and/or St. Michael. 3. PUBLIC WORKS FACILITY: I am considering holding off on selecting a phone system, as we will want the same type of system at City Hall. In the mean time we may install a temporary telephone system at the public works building. Another option is to use the Centrex System, which is basically using the phone company's phone system for voice mail, call forwarding, etc. 4. 501h STREET TRAIL: S.E.H. sent a letter notifying Buffalo Bituminous that they have exceeded the contract time to complete the trail and are now subject to liquidated damages in hopes they will get the project done ASAP. 5. REALATOR, BUILDER, AND DEVELOPER MEETING: The meeting with builders and developers went well. They all wanted as many open house and directional signs as possible, however understood us wanting to limit them. We requested they send us a letter outlining ways to accomplish our goals of limiting signs and yet achieve their marketing goals. Results will be presented at the next meeting. 6. OUT OF TOWN Oct 4th and 18th Meeting: I will be in Florida on Monday and Tuesday (October 4th & 5t) on personal business and have made arrangements with Mayor Peterson. Please call if have questions on the agenda. I will be at the City Administrators annual you conference Thursday, October 10 and back on the following Wednesday and will also miss 50 the October 180' meeting. I will coordinate and insure that you have everything necessary to conduct business as usual. If you have any questions, call my cell phone at 612-490-4313. • JOINT POWERS WATER BOARD MINUTES Regular Meeting of September 27, 2004 6:00 PM JPWT Plant Board Room 5:59 PM Call to Order by Chairperson Don Peterson Board Members Present: Joyce Paullin, Wayne Kessler, Tom Hagerty, Gerhardt Kottke, Tom Fay Board Members Absent: None Staff Present: Chris Catlin, H.R. Green, Kelly Browning, Veolia Water NA Shelly Keyes, Veolia Water NA Staff Absent: None Chairperson Peterson added a noise complaint to the agenda under New Business., MOTION BY PAULLIN, SECOND BY HAGERTY TO ADOPT THE REVISED AGENDA. MOTION CARRIED UNANIMOUSLY. There was no one present under the Citizen Forum. MOTION BY KESSLER, SECOND BY FAY TO APPROVE THE MINUTES OF THE AUGUST 23, 2004 REGULAR MEETING. MOTION CARRIED UNANIMOUSLY. • MOTION BY HAGERTY, SECOND BY KOTTKE TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED UNANIMOUSLY. Under Unfmished Business, Andy Berg of Abdo, Eick & Meyers presented Board Members with the completed 2003 audit. Review of the management letter included discussion of reportable conditions noted by Abdo, Eick & Meyers. Berg explained that because of the small staff, segregation of duties is limited and Board Members should monitor financial statements regularly. Berg also discussed the insufficient pledged collateral coverage at the end of 2003 and acknowledged that current staff requests monthly reports from Great Northern Bank. Berg noted the operating revenue, expenses, income and cash have increased over the last three years, non operating revenue has decreased and net income has remained steady. Kessler questioned the non - operating revenue and Berg explained the decrease was due to lower interest income and fewer connection fees. Berg recommended that investment accounts be reconciled each month and procedures be developed to ensure connections fees remitted by member cities are timely and accurate. Berg finished the discussion by explaining changes for implementation of GASB Statement No. 34 would not take place until year end 2004. MOTION BY PAULLIN, SECOND BY HAGERTY TO ACCEPT THE 2003 AUDIT REPORT. MOTION CARRIED UNANIMOUSLY. 52 Under New Business, Peterson noted there were complaints about early morning filter noise from the back of the plant over the weekend. Catlin explained the plant expansion will change the outlet of the filter noise from the wall of the building to the roof which will push the noise up, but in the meantime, additional noise reduction can be obtained by using insulation to muffle the noise. Browning added that staff does not always have flexibility in the timing of backwash scheduling, but as water use decreases, they should be able to limit early morning and late night backwashes. Browning will discuss the backwash schedule with staff. Under Engineering, Catlin discussed the noise complaint filed by Shawn Dutton. Efforts to attenuate the noise included routing the generator exhaust toward the ground away from the Dutton property and parking the Vac truck between the generator and the -house. The 72 hour test was required by the State Well Code and Catlin felt the noise reduction efforts were sufficient to continue the test despite the complaint. Browning noted the same test had been required for Well 6 with no complaints documented and that Mr. Dutton had been in the office the day before to pay a delinquent balance and demand late fees be removed from his account. Catlin recommended payment of Pay Request Number Two for $46,919.31 to Traut Wells for Well 7, which includes the change order for additional screens. Catlin noted the change order allows for a higher capacity screen so additional water can be drawn from the well. MOTION BY FAY, SECOND BY KESSLER TO APPROVE PAYMENT TO TRAUT WELLS FOR WELL 7. MOTION CARRIED UNANIMOUSLY. Catlin recommended payment of Pay Request Number Two for $25,274.75 to J.R. Ferche for Well 7 Valve Station. MOTION BY HAGERTY, SECOND BY PAULLIN TO APPROVE PAYMENT TO J.R. FRECHE FOR WELL 7 VALVE STATION. MOTION CARRIED UNANIMOUSLY. Under Operations/Office, Keyes explained the McDonald's/Exxon dispute involves one shared water service between the two businesses.. Exxon had called and changed the billing address to their corporate address, then didn't pay on time and incurred late fees. McDonald's requested the billing address be changed back to them and wanted late fees waived since they had not received the bill. After discussion regarding current billing and late fee policies, Board Members agreed to waive late fees for this particular situation. MOTION BY HAGERTY, SECOND BY KESSLER TO WAIVE LATE FEES FOR MCDONALD'S/EXXON. MOTION CARRIED UNANIMOUSLY. MOTION BY KESSLER, SECOND BY PAULLIN TO APPROVE THE LIST OF CLAIMS. MOTION CARRIED UNANIMOUSLY. MOTION BY PAULLIN, SECOND BY FAY TO ADJOURN 6:24 P.M. MOTION CARRIED UNANIMOUSLY. Recording Secretary