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2004-12-20 CC PacketNbertville 3 %no N is. NOTICE OF PUBLIC MEETING ALBERTVILLE CITY COUNCIL WORKSHOP AGENDA Monday, December 20, 2004 5:30 PM 1. CALL TO ORDER - ROLL CALL — ADOPT AGENDA 2. REVIEW APPOINTMENTS FOR CALENDAR YEAR 2005 3. ADJOURNMENT • 1 1b►ertvi l le 5975 MaM Avenue N.E. • P.O. Box 9 • AberWIRe, MN 55301 • (763) 497-3384 • Fax: (763) 497-3210 IM"U wUOMW ftaaru. Date: December 16, 2004 To: City Council From: Larry R. Kruse Re: Appointments Attached are the appointments from last year. The following are residents who have expressed interest on being on an expanded Park Committee. Lisa Knaus Chris Schwab Laureen Kastner Marei Boyer Christa Andrescik 3 p CITY OF ALBERTVILLE RESOLUTION NO.2004-01 A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR 2004 WHEREAS, it has been the policy of the Albertville City Council to make annual appointments to fill certain offices and positions with the city government at the beginning of each year. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Minnesota, establishes the following: -1. That the following persons are appointed by the City Council to the following offices and positions for the year 2004: ACTING MAYOR: LeRoy Berning PLANNING COMMISSION: LeRoy Berning • Alternate: Dorothy Rich ASSISTANT WEED INSPECTOR: Tim Guimont CITY ATTORNEY: Couri & MacArthur CITY ENGINEER: Short Elliott & Hendrickson FINANCIAL ADVISOR: Springsted, Inc. Northland Securities PLANNING CONSULTANT: Northwest Associated Consultants TAX INCREMENT CONSULTANTS: Briggs & Morgan Kennedy & Graven BOND COUNSEL: Briggs & Morgan • Kennedy & Graven 5 v1 D ANIMAL CONTROL: Monticello Animal Control • CIVIL DEFENSE DRECTOR: Fire Chief Kevin Roden FIRE RELIEF ASSOCIATION Assistant Fire Chief Chad Chicos REPRESENTATIVES: Mayor City Clerk/Administrator FIRE DEPT. REPRESENTATIVE: Ron Klecker Alternate: Don Peterson OTSEGO CREEK AUTHORITY: Ron Klecker Planning Commission Chair Alternate: Tom Fay JOINT POWERS WATER BOARD: Don Peterson Tom Fay Alternate: LeRoy Berning JOINT POWERS ICE ARENA BOARD: Don Peterson Dorothy ,Rich OFFICIAL NEWSPAPER: ER: North Crow River News OFFICIAL DEPOSITORIES: Highland Bank Dain Rausher LMC 4M Fund Premier Bank State Bank of Rogers Northland Securities PUBLIC WORKS COMMITTEE: Tom Fay Ron Klecker Tim Guimont 6 vO • PARKS COMMITTEE: LeRoy Berning Dorothy Rich Tim Guimont PUBLIC SAFETY COMMITTEE: LeRoy Berning Don Peterson Fire Dept. Representative PERSONNEL COMMITTEE: Don Peterson LeRoy Berning RULES OF PROCEDURE: Robert's Rules of Order CABLE TV BOARD: Acting Mayor 2. City Staff and/or Consultants will attend the boards, commissions and committee meetings as directed by the City Council. Staff who are directed to attend meetings will be compensated based on the City's personnel policies or contractual agreements. Staff who are not directed to attend will not be compensated for their attendance. 3. Change City Council regular meeting dated conflicting with legal holidays as follows: Martin Luther King Day — Monday, January 19, 2004, to Tuesday, January 20, 2004, . at 700 PM. President's Day - Monday, February 16, 2004, to Tuesday, February 17, 2004, at 7:00 PM. Labor Dav — Monday, September 6, 2004, to Tuesday, September 7, 2004, at 7:00 PM. Independence Day — Monday, July 5, 2004 (observed), to Tuesday, July 6, 2004 at 7:00 PM 4. That such appointment shall take effect on the date thereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. 7 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 5th OF JANUARY, 2004. • Don Peterson, Mayor Larry Kruse, City Administrator • 8 1 ertvi j je 6975 Mah Averwe N.E. • P.O. Box 4 • AlberMII9, MN 65301 • (763) 497-3384 • Fax: (763) 497-3210 s,A.. T•,,,,, urn.. ir. aa, u�.. • Date: December 16, 2004 To: City Council From: Larry R. Kruse d'r Re: Fire Department Restructuring Enclosed is a copy of Steve Longs and Tate Mills' res umes. Steve is the Fire Department's choice for Fire Chief and Tate is the candidate for Assistant Fire Chief. Both Steve and Tate have approached me regarding a change in the structure of the Fire Department leadership or organizational chart I have enclosed a presentation for you to review as you are considering appointments at the 5:30 Council meeting. I mentioned to Steve that we would not be taking any action on this issue at Monday's meeting, however, it will be on the agenda for the January P agenda. 9 it Stephen Long e Objective Chief of Albertville Fire and Rescue Experience 1996-Present Albertville Fire and Rescue Albertville MN. U®uUenant • Lieutenant for the last four years. • Active in numerous department activities. (Purchasing committee, SCBA acquisition, training, etc) • Involved in fire awareness and safety training for the community. • Skills and knowledge acquired from instructing fire suppression have been utilized on a regular basis both on the fug scene and in the class room. • Responsible for maintenance and repair of most of the departments equipment. 1997-Present Anoka Hennepin Technical College Anoka MN. lnsatdor • Specialized in fire suppression but also taught fire departments the many skills required to maintain a safe and efficient fire scene. • Instructed approximately 125 liveburns. • Assisted in training instructors. • Managed training assignments. 1984-Present United Defense Fridley MN. Sr. Amdutt Specialst , • United Defense is a government contractor that designs, builds, and tests armament systems for the Armed Forces. • My current job as range coordinator and shop,supervisor places me in charge of many hazardous situations (test of high energy systems, explosives handling, large caliber gun testing). It is my responsibility to assure the safety and efficiency of all test operations and personnel. Eduwdon 1997-Present Anoka Hennepin Technical College Anoka MN. • Fire Fighter 1 • Fire Fighter 2 • First Responder/CPR • Leadership 1 • Fire Ground Management • Hazardous Materials Awareness • Terrorism Awareness • Structural Collapse • Cold Water Rescue • Pump Operations • Emergency Vehicle Operations • Rapid Intervention Team (R.I.T.) Training e 10 Tate A Mills 11740 57t+ St NE • Albertville, MN 55301 763-497-7529 Tate.Miilsludip.com QbJective As Assistant Fire Chief for the city of Albertville, I would look forward to working closely with the City Council and Mayor on fire -rescue related issues that face this growing community. Our Fire Department has greatly advanced in the last 5 years, with personnel, training and equipment. My main objective would be to maintain these advances, and our high level of safety. Other objectives would include maintaining the 'High Moral" of the members of this Department. Keeping our equipment and apparatus in a highly maintained status. Maintain the close working relationships with the City's of St. Michael, Otsego, Monticello and Elk River. Representing the City of Albertville in a professional and ethical manner, and finally, making sure that every member of this department receives the training needed to keep them safe in any situation on the Fire Ground or in the Fire Hall. Qualifications • 7 years experience Albertville Fire and Rescue. • President Albertville Fire Department last 2 years. a , Maintenance officer Albertville Fire Department last 3 years. • Member, Wright County Fire Investigation Team. Education High School Diploma, LeSueur-Henderson High School. Minnesota State University, Mankato. 2 years Minnesota State Certified Firefighter 1 & 11. Leadership 1. Anoka -Hennepin Technical College. Managing Company Tactical Operations, Anoka - Hennepin Technical College. Fire Investigator Awareness Training. Anoka Hennepin Technical College. Minnesota Emergency Medical Services Regulatory Board Certified First Responder. Explosives Certification Training, AMTEC Corporation Huntsville, AL. Explosives Handling and Identification, Baliini Resource Associates Picatinny Arsenal, NJ. 11 Reim nt Experience As a department member I have had the opportunity to take part in numerous types of training over the last 7 years. Some of these trainings include Terrorism Awareness, Hazmat Awareness, Airbag Safety, LP Gas Emergencies, and multiple "live" house bums. Along with these trainings, I also have the day to day experience that comes with being on a department that handles both fire and medical emergencies. 1 have also had the opportunity to be involved with a few different suspicious fire investigations, as a part of the Wright County Fire Investigation Team. All together these experiences have taught me the delicacy of each and every situation involved with working with the public, and representing the City of Albertville in emergency situations. References Available Upon Request 12 Larry Kruse From: Stephen Long [Stephen.LongQudlp.com] Sent: Wednesday, December 15, 20041:59 PM • To: lkruseQci.albertville.mn.us; Tate Mills Subject: New structure for fire department officers Org Chart.p(rt Larry Tate and I put together a quick overview of how we would like to see the organization of the officers. Please keep in mind that the duties of the officers are examples and more than likely change over time. If you have any questions or suggestions please let me know. We are looking forward to selecting and setting up our officers soon. Thanks Steve Long 612-210-1049, • 1 13 E 0 -t *-j cu c C (D •N C: 0 cu 2) LL L > -t O O 4-J �^^�♦♦ n j w i W Jc I--#� a) O 0 :Wi cu ., c.�cu.� L E Cl) 0 CU .Y Jc .� � 0 c 0 0 0 C;) cI3 ct� C .N O>* -� ._ O Cb 0 0 L) cu O O O i � �+.- O CU 0 4.�6-1 � mc L+� .V 0 1— 0 0 CL • CU • C o CU cu .�. cm _ _m ja N L- �� .a� a 0 (D (D CC N 2 co cctq a)Z3 " -b cu L-v can Ems. u) �► -o -� -� -- z3 .c 0) :=0 . .a 0 L. 0 ca 0- :5 to � •�,� Cc c cn7 E to -� 2� O� _ t-� • CU •� (LD 040. 040. c0 U4°- > 17 a a� a i too a � L d 'WIT, 1a s a � t a I E i' r { s� _ s y i t All t - 3 A�Ibcrtville • Sm" TO ALBERTVILLE CITY COUNCIL AGENDA December 20, 2004 7:00 PM 1`. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL —ADOPT AGENDA 3. MINUTES a. December 6, 2004 City Council Minutes (pgs 3-11) 4. CITIZEN FORUM — (10 Minute Limit) 5. CONSENT AGENDA a. Approve payment of claims check number 02747-020801 (pgs 13-19) b. Approve S.E.H's Application for Payment No. 8 to Ebert Construction in the amount of $93,652.90 c. Approve S.E.H's Application for Payment No. 2 to Minnesota Native Landscapes in the amount of $12,575.54 and Change Order No. 1 in the amount of $1,843.95 (pgs 20-23) d. Authorize payment of all just claims received by December 31, 2004 (year-end closeout) e. Sot a Special Council Meeting for Monday, January 10, 2005 at 6:30 p.m. to interview and select an Architect for the new City Hall f. Approve the KDV 2005 Audit Engagement Letter ($23,000) (pgs 25-28) 6. ACTION ON PULLED CONSENT ITEMS 7. ELWYN TINKLENBERG GROUP I-94 STATE AND FEDERAL FUNDING LOBJ3 ING PROPOSAL 8. DEPARTMENTBUSINESS a. Planning & Zoning 1). Joint Powers Water Treatment Plant — Conditional Use Permit: Water Treatment Plant Expansion (pgs 29-33) 2). Contractor's Property Development Company - Amendment to Towne Lakes Planned Unit Development/Preliminary Plat for Outlot G, Towne Lakes 3'` Addition (pgs 35-36) 1 3). Zoning Text Amendment — Sections 1000.9 (d) and 5000.4 - High Water Elevation and Subdivision Text Amendment - Section A-600.4 (a) - High Water Elevation (pg 37-42) 4). Zoning Text Amendment — Section 1000.15 — Refuse (pgs 43-46) 5). Zoning Text Amendment — Section 100.10 — Development, Application Fees (pgs 47-50) 6). Zoning Text Amendment — Section 1400 — Building Relocation (pgs 51-55) 7). Sign Code Amendment - Section 10.1.0 — Commercial Ground Signs (pgs 57- 58) b. Engineering 1). Proposal to Develop a City Trail Map for the Existing Trail System in the City (pg 59) 2). Proposal for Mud Lake Water Crossing (Trunk Fund Project) (pg 61) c. Legal 1). Guaranty Commercial Title, Inc. request to extend time flame to file Prairie Run Plat 2). Shoppes at Prairie Run Developer's Agreement 3). Revised Albert Villas Monument Sign Agreement and picture (pgs 63-64) 4). Water Trunk Ordinance (pgs 65-67) 5). Sewer Trunk Ordinance (pgs 69-71) 6). Development Fee Ordinance (pgs 73-77) 7). Potter Wetland Appeal 8). Authorize the City Attorney to initiate filing a lawsuit against Edina Development for collection of delinquent billings and seek compliance on wetland issues. d. Administration 1). Written Report (pgs 79-80) 2). Downtown Neighborhood Development Proposal Workshop (Community Partners) (pgs $1) 3). Authorize the Finance Director to Close Funds (pgs 83-84) 4). Authorize the Finance Director to Transfer and Designation of Funds 85- 93) 5). City Hall and Wastewater Treatment Financing 9. OTHER BUSINESS, MINUTES AND MATERIALS a. Selection of three Architectural Firms to schedule a time to listen to their marketing presentation at 6:30 p.m. Monday, January 10, 2005 10. PILOT/KENCO DELINQUENT DEVELOPER BILLINGS (closed meeting) 11. ADJOURNMENT I 2 11% wwk 1;8 11 ft Cft we. City of Albertville City Council Minutes December 6, 2004 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members Tom Fay, Dorothy Rich and LeRoy Berning, City Planner Al Brixius, City Attorney Mike Couri, City Engineer Pete Carlson, City Administrator Larry Kruse, and City Clerk Bridget Miller Mayor Peterson called the City Council meeting of the City of Albertville to order at 7:00 p.m. followed by the Pledge of Allegiance. AGENDA MOTION BY Council member Rich seconded by Council member Fay to approve the Agenda with the following amendments. Motion carried unanimously. Add Items: • Administration — Authorization to proceed with Job Share Position for Front Desk Position Administration Setting the time for City Administrator Performance Evaluation Engineer - Review of MNDOT CR 19 / 37 Traffic Signal Light Agreement MINUTES: MOTION BY Council member Fay, seconded by Council member Rich to approve the November 15, 2004 City Council minutes, November 29, 2004 City Council Truth In Taxation minutes and November 30, 2004 City Council Workshop minutes as presented. Motion carried unanimously. CITIZEN FORUM Mayor Peterson asked if there was anyone present that wanted to address the Council regarding issues that were not already on the agenda. Erik Skomsoyvog of 10202 Karston Avenue NE addressed the Council. Stated he was aware the City had plans to develop a park behind his new house. Expressed concern regarding the removal of trees and underbrush, thus exposing the neighborhood to I-94 traffic noise. Erik and a couple of his neighbors do not feel there is adequate space for a Frisbee Golf Course there. He understood that there would be a path connecting to the park allowing other residents access to the park. Council member Berning recommended that Erik and his neighbors attend the next Parks Committee meeting in January 2005 to express their ideas. By consensus, the Council directed staff to hold off any further work on Winter Park. 3 CONSENT AGENDA: MOTION BY Council member Rich, seconded by Council member Berning to approve the consent , agenda pulling check number 20701. Motion carried unanimously. a. Approve payment of claims check numbers 20653-20707 b. Approve the City Engineer's recommendation to pay application for payment Number 3 to Dennis Fehn Gravel & Excavating in the amount of $357,561.04 c. Approve the City Engineer's recommendation to pay application for payment Number 3 to Buffalo Bituminous in the amount of $49,950.29 d. Approve the City Engineer's recommendation for final acceptance of the Public Street' and Utility improvements installed with the first phase of Towne Lakes development. All public 'improvements have been installed in accordance with the plans and specifications, and all record drawings received e. Approve the City Engineer's recommendation to reduce the Letter of Credit for Towne Lakes 5t' Addition from $1,205,850 to $838,075 f.Authorize the Fire Department to identify specification and authorize bidding a new fire truck in 2005 g. Authorize the City Administrator to sign a rental agreement with Brian Beaudry to farm several small acreages h. Approve the City Engineer's paying Robert Heuring $553 for 1.25 acres of corn and $385 for hay bales with 100% of the cost assessed back to the 2004 Prairie Run Project i. Approve the City Engineer's recommendation to add four Guide Post Delineator's to the 5& Street Trail Project at a cost of $315 j. Approve issuing a $100 Steffen's Meats gift certificate to employees for the holidays k. Authorize the City Administrator to proceed to work collaboratively with the City of Otsego to complete the more comprehensive 70t' Street Master Plan. The City of Otsego is to contribute 50% of the in -kind engineering services and Albertville's direct cost for the study will not exceed $2,125. Darkenwald and Towne Lakes will escrow $2,125 each to off -set Albertville costs 1. Approve Resolution No. 2004-39 (A Resolution Adopting the 2004 Final Budget) m. Approve Resolution No. 2004-40 (A Resolution Establishing 2005 Holidays Schedule) n. Approve Resolution No. 2004-41 (A Resolution adopting the 2005 Final Levy) ACTION ON PULLED CONSENT ITEMS: United Rentals Check Number 20701 Council member Berning wanted to know if this was coded in error. Public Works Supervisor Guimont informed the Council that they rented the high powered weed mower to use in Winter Park and confirmed that the bill should be a park development expense. MOTION BY Council member Berning, seconded by Council member Fay to authorize payment of United Rentals' check number 20701. Motion carried unanimously. 4 Mayor Peterson wanted to make sure that the firefighters present understood that the Authorization to bid a new fire truck would be in 2005 with delivery in 2006. They need to get together with City Administrator Kruse. DEPARTMENT BUSINESS PUBLIC WORKS STREET and PARKS DEPARTMENT REPORT Public Works Supervisor Guimont addressed the Council in regards to closing off the old MacIver Avenue just past the entrance to the new public works building. We are having problems with the kids driving all over the pond dikes and tearing things up. We could look; at re -opening the road if we ever develop the land along the Wastewater Treatment Plant. PW Supervisor Guimont commented about re -naming a portion of Maclver Avenue. Otsego has re- directed the portion that is shared between Albertville and Otsego. As stated in the memo to re- name the street or road would require a Resolution. Council directed staff to look into this more with Otsego and Wright County and come back to the City Council with a recommendation. MOTION BY Council member Fay, seconded by Council member'Berning to accept the Public Works — Street and Parks Department Report. Motion carried unanimously. WASTEWATER REPORT MOTION BY Council member Bernin seconded b Council b Rich to accept the Public g, Y member ep Works — Wastewater Report. Motion carried unanimously. PLANNING & ZONING - ZONING TEXT AMENDMENT --INDUSTRIAL ZONING DISTRICT City Planner Brixius said that the Council has an abbreviated version of the Industrial Zoning District and the Building Type and Construction Standards. The City's Zoning Ordinance cites three different industrial districts, Limited Industrial (I-1), Limited Industrial (I-1A), and General Industrial (I-2). Industrial lands within the City are all zoned I-1. There is confusion over permitted and not permitted uses in these industrial districts and the differences between the three districts, an ordinance amendment has been proposed. The Planning Commission reviewed the :City's architectural design standards for buildings within the Industrial Districts in order to ensure that industrial buildings maintain a high standard. The areas considered for amendment are as follows: Section 1. Section 4600.2 of the Albertville Zoning Ordinance (I-1 Limited Industrial` District) is hereby amended to add the following as a permitted accessory use: • Permitted Uses: f. Major Auto Repair The Planning Commission felt this is an appropriate fit for this type of service. Section 2. - Section 4600.4 of the Albertville Zoning Ordinance (I-1 Limited Industrial District) is hereby amended to add the following as a conditional use: 4600.2 Conditional Uses: f. Outdoor storage as an accessory use as regulated by Section 1000.16(b) of this chapter Section 3. Section 4600.8 of the Albertville Zoning Ordinance (1-1 Limited Industrial District) is hereby amended to add a section entitled "Prohibited Uses": 4600.8 Prohibited Uses. The following are prohibited uses within the "I-1 "District: a. Manufacturing or assembly of large products that produces noise, glare, fumes, vibrations, obnoxious products, by-products or wastes, or creates other objectionable impacts on the environment and large volumes of traffic. Examples of such uses include, but are not limited to: 1. Large product assembly 2. Concrete product plants 3. Building materials production 4. Clothing or apparel manufacturing Section 4. Section 4601 (I -IA Limited Industrial District) of the Albertville Zoning Ordinance is hereby repealed. MOTION BY Council member Berning, seconded by Council member Rich to approve the Zoning Text Amendment — Industrial Zoning District. Motion carried unanimously. ZONING TEXT AMENDMENT - INDUSTRIAL ARCHITECTURAL STANDARDS These are the changes made to the Building Standards in the Zoning Ordinance. Section 1. Section I I00.4(f) (Building Type and Construction) of the Albertville Zoning Ordinance is hereby amended to read as follows: f. Industrial Districts. In industrial districts, all buildings constructed of curtain wall panels or finished steel, aluminum or fiberglass shall be required to be faced with brick, wood, stone, architectural concrete cast in place or pre -cast concrete panels on all wall surfaces. Except for wall that face a public right-of-way, the required wall surface treatment may allow a maximum of seventy-five (75) percent of the metal or fiberglass wall to remain exposed if it is coordinated into the architectural design. For building wall which face public rights -of -way or abut residential uses, the required wall surface treatment may allow a maximum of fifty (50) percent of the 6 metal offiberglass wall to remain exposed if it is coordinated into the architectural • design. The Council had a question regarding a letter on the Architectural Standards. The first sentence didn't seem to flow very well. MOTION BY Council member Berning, seconded by Council member Rich to approve the Zoning Text Amendment = Industrial Architectural Standards with the recommendation to clear up the language in the first sentence. Motion carried unanimously. ARRIVED DURING' THE MEETING: Council member Ron Klecker ENGINEERING PUBLIC WORKS FACILITY CHANGE ORDER SUMMARY LETTER City Engineer Carlson stated S.E.H.'s memorandum dated November 16 outlines all change orders to date. Carlson informed the Council had previously seen items 1-7, and that 8-15 were new items. S.E.H. is assuming 100% responsibility for item No. 10 as it was their error. There are several other items that were not addressed in the plans, and if they had been bid, it can be assumed`the City would have received a lower price through a bid rather than through the change order process. It is assumed that this would result in about a 25% additional cost to the City of which S.E.H. is willing to reimburse the City. As noted on the Memo from Robert Moberg dated November 16, 2004 Change Order Nos. 1-4 have been approved. Change Order Nos. 5-15 are pending Council approval. Change Order No. 5 Modifications made to the roof edge.. S.E.H. understands the City's position to be that the warranty requirements are specified in the contract and therefore, are the responsibility of the contractor. Change Order No. 6 Modifications made in site grading to raise the elevation of the building pad, thereby improving site drainage. S.E.H.'s estimate for the cost of the work was approximately $5,500. In an attempt to keep moving forward on the issue, S.E.H. proposes to absorb the difference between our estimate and the negotiated cost of $7,350. Change Order No. 7 Removal and replacement of an existing concrete electrical duct bank that was uncovered during construction. The dispute with the contractor is in the original cost of the work identified in the'dib documents. The contractor claims the work to relocate two PVCconduits would have cost approximately $400. S.E.H. solicited a quote from an independent electrical contractor to relocate two PVC conduits. The work was quoted at $4,100. Average of the two prices is $2,250. S.E.H. proposes to absorb the cost of the average amount. Change Order No. 8 Removal and replacement of additional sidewalk, curbing, and bituminous pavement in front of the wastewater treatment plant. The work was requested by City staff. Change Order No. 9Inclusion of vinyl color chips for the flooring in the office and common areas. • The vinyl color chips will not show the dirt and will be easier to maintain. 7 Change Order No. 10 Modifications made in the angle of support for the roof joists. S.E.H. will absorb this cost. Change Order No. 11 Modifications made to the vertical parapet edge on the roof. This modification was made to provide a metal over the membrane on the roofing. It was a cosmetic change. Change Order No. 12 Modifications made to the canopy area on the north side of the building. Again this is a cosmetic change. This served as a better detail for fastening the canopy to the building. Change Order No. 13 Installation of additional sand under the floor in the vehicle wash bay area. S.E.H. will absorb this cost. Change Order No. 14 Deduct for eliminating some soffit work above the cabinet area in the training room. The work is eliminated because a window was relocated. This is a credit. Change Order No. 15 Deduct for eliminating the painting of miscellaneous surfaces throughout the building. The stairs were supposed to be galvanized. The contractor installed primed stairs not galvanized. In summary, S.E.H. proposes to absorb a total amount of $7,912, provided the City agrees to pay the change orders presented. MOTION BY Council member Berning, seconded by Mayor Peterson to approve Change Order Nos. 5 through 15 with the condition S.E.H. show a Credit on the Invoice for the amount of $7,912. Motion carried unanimously. COUNTY ROAD 19 and COUNTY ROAD 37 TRAFFIC SIGNAL AGREEMENT Council member Kerning wanted to know the status on the agreement for the controller box on the signal lights on CR 19 and CR 37. City Engineer Carlson said the control box was in the project budget. The $22,000 cost was to be split 50% by the City and 50% by the County. City Administrator Kruse has been in contact with the State regarding this issue and stated a bill for this project was not generated earlier because a contract was not in place. City Administrator Kruse requested the Council approve Resolution No. 2004-42 (A Resolution for County Road 19 and 37 Traffic Signal) and recommend payment of the $11,000. MOTION BY Council member Fay, seconded by Council member Klecker to approve Resolution No. 2004-42 (A Resolution County Road 19 and 37 Traffic Signal) and the $11,000 payment of the City's portion of the Agreement for the Controller Box. Motion carried unanimously. 8 INTERSTATE 94 • Regarding Area Transportation Funding (ATP), City Engineer Carlson updated the Council stating that we are far enough along in the process to submit an application for ATP funding to the County. To qualify for the funding it needs to get to the County on or before January 5, 2005. If you would like City Administrator Kruse could contact Senator Kennedy's office to get this project out. The Council would like to see a breakdown on the cost from S.E.H. presented at a future meeting. They would also like a schedule of the phases. They felt by doing this in phases would help with the traffic and cost levels involved City Engineer Carlson reminded the Council it needs to get approval from MnDOT before we can Took at the different phases. MOTION BY Mayor Peterson, seconded by Council member Rich to approve Items A, B, C, D, and E. Motion carried unanimously. a. Confirm the IAR process to study the following alternatives: Alternative Description CR 19 CR 37 Naber la Split Diamond with CD road ramps at CR 37 CD Road East and West Naber Included lb Split Diamond for Eastbound rams CD Road East, Direct Rams West Naber Included 2 CR 19 Full CR 37 hal access to East Naber Included 3 CR 19 Full Overpass at CR 37 Naber Included 4 (no- build CR 19 Half CR 37Full No Naber b. Approve proceeding with St. Michael/SRF 2030 Traffic forecasts with MnDOT approval schedule for completion by the end of December lil c. Approve S.E.H. Completing the Operational Analysis by the end of January d. Approve S.E.H. preparing submittals for inclusion in MnDOT' s Area Transportation Improvement Program seeking funding e. Approve S.E.H. preparing submittals for inclusion in Wright County's Transportation Plan seeking funding Council was not in favor at this point in hiring a lobbyist. City Administrator Kruse said the Federal Transportation Funding Bill will be developed and presented for adoption this spring and now is the time to seek an appropriation in the bill. Kruse suggested inviting the Tinklenberg Group to meet with the Council and hear what they can do for the City. By consensus the Council requested the Tinklenberg Group representatives attend the next meeting. 9 City Administrator Kruse recommended authorizing him to make some initial contacts seeking to acquire right-of-way for the CSAH 19 ramp, especially from the one owner who lives in Austria. • f. Consider engaging a lobbyist to assist with State and Federal Funding g. Consider adoption of concept 2C or 2D h. Consider hiring a lobbyist i. Consider authorizing options to purchase Right -of -Way MOTION BY Mayor Peterson, seconded by Council member Fay to approve Item I authorizing the City Administrator to make some initial contact and possibly secure a purchase agreement for right- of-way needed for the I-94 project. Motion carried unanimously. Items F and H were handled by inviting the Tinklenberg Group to the next meeting and Item G was handled in an earlier motion. LEGAL ALBERT VILLAS MONUMENT SIGN AGREEMENT City Attorney Couri reviewed a proposed Albert Villas Monument Sign Agreement. It would be a 4' x 6' ground monument sign identifying their development. Edina Development Corporation feels this sign would help residents and customers find the development. The Agreement would allow a sign to be placed in a private yard and escrow money equivalent to the cost to remove the sign at some point in the future. Escrow funds would be used for both maintenance and removal. MOTION BY Mayor Peterson to Albert Villas approve the Monument Sign Agreement contingent on paying their Developer fees. No second was made nor any action taken on the Mayor's motion. Rather the Council directed City Attorney Couri to bring it back to the December 20t' Council meeting with additional language and a drawing of the actual sign. CITY ADMINISTRATION ORDINANCE CODIFICATION City Administrator Kruse stated there is not enough time to adopt the codified ordinance prior to year-end. In the interim, City Administrator Kruse and City Attorney Couri will be recommending adoption of an ordinance outlining all development fees. The codified code will be brought to Council in early 2005 for adoption. City Attorney Couri stated fees must be adopted by ordinance prior to year-end to be effective in 2005. City Attorney Couri reviewed the proposed ordinance and fee schedule, which will be completed and ready for Council adoption at the December 20th meeting. EDINA DEVELOPMENT WETLAND MITIGATION City Administrator Kruse reviewed Edina Development's progress creating and restoring wetland mitigation areas in the Albert Villas Project. Assistant City Engineer Moberg stated the grading has been completed in some areas but seeding has not been done. A couple of areas will be a problem to complete this fall, but we are working on them for completion in the spring. • 10 CITY BALL CONSTRUCTION City Administrator Kruse asked for direction on how the Council wanted to proceed with hiring an architect for the new City Hall. The Council asked Kruse to identify several engineering firms and set up anappointmentfor the Council to hear their marketing presentation. The Council directed this to be set up in early January 2005. SECRETARY/RECEPTIONIST/UB CLERK City Administrator Kruse stated that he had advertised and interviewed to replace the Secretary/Receptionist/UB Clerk position formerly held by Terri Hedquist. Kruse stated the benefits of a "Job sharing position" are to have two individuals share 40 to 48 hours of work. Having two employees would allow more flexibility in hours; ability to cover the Building Department while having someone to work at City Hall and it would result in reduced health insurance costs as thatwouldnot be included as a benefit. It is proposed that the position be established for a one-year trial period, and that pro -rated benefits with the exception of medical and life insurance and sick leave be provided. MOTION BY Mayor Peterson, seconded by Council member Berning to approve hiring of the two part-timoob-share employees with pro -rated benefits excluding sick leave, health and medical insurance for a one-year trial period. SHERIFF'S CONTRACT Council directed City Administrator Kruse to invite a representative of the Wright County Sheriff's Department to the December 20m Council meeting to discuss increasing hours of protection. COUNCIL WORKSHOP Council discussed setting a workshop for Monday, December 20t' at 5:30 p.m. to go over the appointments to be set for the upcoming year to include new Council member John. Vetsch. CITY ADMINISTRATOR KRUSE'S ANNUAL EVALUATION City AdministratorKruse suggested setting a closed session for Monday, December 2e at 6:00 p.m. to complete the City Administrator Performance Review. MOTION BY Council member Fay, seconded by Council member Rich to hold the Council workshop at 5:30 p.m., Monday, December 20th to review Appointments and a closed session at 6:00 p.m., Monday, December 2& to complete the City Administrator's Performance Review. Motion carried unanimously. ADJOURNMENT MOTION BY Council member Klecker, seconded by Council member Rich to adjourn at 8:44 p.m. Motion carried unanimously. 11 CITY OF ALBERTVILLE 12/16/04 7:36 AM Page *Check Detail Register© December 2004 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 020747 12/20/2004 ALLINA MEDICAL CLINIC E 101-43100-130 Employer Paid Ins (GENERAL) $40.00 Random Testing E 101-42000-305 Medical -Physicals $95.00 Physical FD SW Total ALLINA MEDICAL CLINIC $135.00 Paid Chk# 020748, 12/20/2004 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $19.97 629-5599884 Uniform Sery - PW Dept. E 601-49450-417 Uniform Rentals $13.32 629-5599884 Uniform Sery - Sewage Dept. E 101-45100-417 Uniform Rentals $19.98 629-5599884 Uniform Sery - Parks Dept E 602-49400-417 Uniform Rentals $13.32 629-5599884 Uniform Sery - Water Dept f 101-43100-417 Uniform Rentals $27.81 629-%04693 Uniform Sery - PW Dept. E 602-49400-417 Uniform Rentals $18.54 629-5604693 Uniform Serv- Water Dept E 601-49450-417 Uniform Rentals $18.54 629-5804693 Uniform Sery - Sewage Dept , E 101-45100-417 Uniform. Rentals ` $27.81 629-5604693 Uniform Sery -Parks Dept E 602-49400-417 Uniform Rentals $3.54 629-5609457 Uniform Sery - Water Dept E 101-45100-417 Uniform Rentals $5.31 629-5609457 Uniform Sery - Parks Dept E 101-43100-417 Uniform Rentals $5.32 629-5609457 Uniform Sery - PW Dept. E 601-49450-417 Uniform Rentals $3.54 629-5609457 Uniform Sery - Sewage Dept. E 601-49450-417 Uniform Rentals $13.43 629-5609469 Uniform Sery - Sewage Dept E 802-49400-417 Uniform Rentals $13.43 629-5609469 Uniform Sery - Water Dept E 101-45100-417 Uniform Rentals $20.15 629-5609469 Uniform Sery - Parks Dept E 101-43100-417 ` Uniform Rental $20.14 629-5609469 Uniform Sery - PW Dept. - Total ARAMARK UNIFORM SERVICES $244.15 Paid Chk# 020749 12/20/2004 B A B MASONRY E 101-43100-402 Repair/Maint - Sidewalks $250.00 04NOV1 Step Church of St. Albert R 201-00000-34705 Park Dedication Fees $5,190.00 04NOV4 Concrete strip under fencing o Total B & B MASONRY $5,440.00 Paid Chk# 020750 12/20/2004 SEAUDRY, MEL R 601-00000-99999 UNALLOCATED UTILITY $195.68 Refund Over Pd Final Utility B Total BEAUDRY, MEL $195.68 Paid Chk# 020751 12/20/2004 BUDDE,REEGINA E 101=41400-208 Training and Instruction $222.50 120804 Warming House Attend. Training Total SUDDE, REGINA $222.50 Paid Chk# 020752 12120/2004 BURDAS TOWING LLC E 101-43100-404 Repair/Maint - Machinery/Equip $133.13 Winch charges, recover case Total BURDAS TOWING LLC $133.13 Paid Chk# 020753 12/20/2004 CDW-G E 101-41500-570 Office Equip and Furnishings $1,429.70 PV07542 Computer Total CDW-G $1,429.70 Paid Chk# 020754 12/20/2004 CENTER POINT ENERGY E 101-42000-383 Gas Utilities $236.31 11350 57th ST NE E 101-45100-383 Gas Utilities $50.66 " 5801 Lander Ave NE E 101-42400-383 Gas Utilities $70.06 5954 Main Ave Ne E 101-43100-383 : Gas Utilities $142.23 5954 Main Ave Ne E 101-41940-383 Gas Utilities $108.77 5975 Main Ave NE Total CENTER POINT ENERGY $608.03 Paid Chk# 020755 12/20/2004 CROW RIVER FARM EQUIPMENT E 602-49400-404 RepaidMaint - Machinery/Equip $12.46 108662 1" Alum pipe cut Total CROW RIVER FARM EQUIPMENT $12.46 13 CITY OF ALBERTVILLE 12/16/04A Check Detail Register© December 2004 Check Amt Invoice Comment Paid Chk# 020756 12/20/2004 DENNIS FEHN GRAVEL & EXCAVATIN E 101-43100-221 Ice Removal $70.00 15055 Haul Salt Total DENNIS FEHN GRAVEL & EXCAVATIN $70.00 Paid Chk# 020757 12/20/2004 DJ'S TOTAL HOME CARE CENTER E 101-42000-405 Repair/Maint - Buildings $4.49 869924 scrwdrvr # 2 E 101-43100-215 Shop Supplies $4.03 870034 Brace Cmr E 10145100-210 Operating Supplies (GENERAL) $13.99 871771 X-mas Lights E 10143100-215 Shop Supplies $83.02 874321 cleaners, mop, bucket E 101-43100-215 Shop Supplies $81.88 876606 tape, batterites, filters, bag E 101-43100-215 Shop Supplies $14.88 876736 Floor Cleaner/soap Total- DJ'S TOTAL HOME CARE CENTER $202.29 Paid Chk# 020758 12/20/2004 DON'S AUTO & REPAIR E 101-42000404 Repair/Maint - Machinery/Equip $601.17 27353 Brakes Pumper 6 E 602-49400-404 Repair/Maint - Machinery/Equip $320.09 27407 Tires E 601-49450-404 Repair/Maint - Machinery/Equip $320.10 27407 Tires E 101-42000-212 Motor Fuels $31.86 30017 Fuel E 101-42000-212 Motor Fuels $26.43 30027 Fuel E 10143100-404 Repair/Maint - Machinery/Equip $39.41 30242 propane Total DON'S AUTO & REPAIR $1,339.06 Paid Chk# 020759 .12/20/2004 EBERT CONSTRUCTION E 466-49000-300 Professional Srvs (GENERAL) $93,652.90 Pmt # 8 PW Facility E 466-49000-300 Professional Srvs (GENERAL) $12,500.00 Change Order # 7 E 466-49000-300 Professional Srvs (GENERAL) $213.00 Change Order # 9 E 466-49000-300 Professional Srvs (GENERAL) $2,389.00 Change Order # 8 E 466-49000-300 Professional Srvs (GENERAL) $7,350.00 Change Order # 6 Total EBERT CONSTRUCTION $116,104.90 Paid Chk# 020760 12/20/2004 EGGEN'S DIRECT SERVICE, INC. E 601-49450-212 Motor Fuels $60.00 95357 Fuel E 10143100-212 Motor Fuels $22.00 95358 Fuel E 601-49450-212 Motor Fuels $49.01 95359 Fuel E 101-43100-212 Motor Fuels $49.08 95365 Fuel E 101-43100-212 Motor fuels $41.22 95369 Fuel E 601-49450-212 Motor Fuels $42.00 95373 Fuel Total EGGEN'S DIRECT SERVICE, INC. $263.31 Paid Chk# ` 020761 12/20/2004 ENGINEERING AMERICA, INC E 60149450-210 Operating Supplies (GENERAL) $115.00 5751 blower air filters Total ENGINEERING AMERICA, INC $115.00 Paid Chk#020762' 12/20/2004 FIRST NATIONAL BANK E 322-47000-611 Bond Interest $163.88 Go Imp Bond 1992 A Interest E 322-47000-601 Debt Sry Bond Principal $5,750.00 Go Imp Bond 1992 A Principal Total FIRST NATIONAL BANK $5,913.88 Paid Chk# 020763 12/20/2004 FUTRELL FIRE CONSULT & DESIGN E 473-49000-300 Professional Srvs (GENERAL) $316.25 Shoppes at Prairie Run E 10142400-300 Professional Srvs (GENERAL) $287.50 Ace Properties Albertville Ret Total FUTRELL FIRE CONSULT & DESIGN $603.75 Paid Chk# 020764 12/20/2004 FYCC E 101-45000-598 Pledges & Contributions $8,000.00 donation youth community conne Total FYCC $8,000.00 Paid Chk# 020765 12/20/2004 GARAGE DOOR STORE 14 CITY OF ALBERTVILLE 12/16/04 7:36 A Page *Check Detail Register© December 2004 Check Amt Invoice Comment E 466-49000-300 Professional Srvs (GENERAL) $455.30 3880 Now PW Bldg Total GARAGE DOOR STORE $455.30 Paid Chk# 020766 12/20/2004 HAWKINS, INC E 601=49450-217 Chemicals - Ferric Chloride $4,389.07 668557 Ferric Chloride' Total HAWKINS, INC $4,389.07 Paid Chk# 020767 12/20/2004 HEALTH PARTNERS E 101-41500-131 Employer Paid Health $927.16 Emp Health/Dental Ins E 101-41300-133 Employer Paid Dental $30.80 Emp Health/Dental Ins E 101-41500-131 Employer Paid Health $417.21 Emp Health/Dental Ins E 10145100-130 Employer Paid ins (GENERAL) $577.26 Emp Health/Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,295.32 Emp Health/Dental Ins G 101-21706 Group Insurance Payable $1,716.45 Emp Health/Dental Ins Emp port E 602-49400-130 Employer Paid Ins (GENERAL) $629.71 Emp Health/Dental Ins E 10142400-130 Employer Paid Ins (GENERAL) $1,303.62 Emp Health/Dental Ins E 601-49450-130 Employer Paid Ins (GENERAL) $577.26 Emp Health/Dental Ins Total HEALTH PARTNERS $7,474.79 Paid Chk# 020768 12/20/2004 KERN, DEWENTER, & VIERE, LTD E 10141400-301 Auditing and Accrg Services $2,500.00 47509 Interim billing on Audit 2004 Total KERN, DEWENTER, & VIERE, LTD $2,500.00 Paid Chk# 020769 12/20/2004 LEONHARDT, TORT E 101-42400-331 Travel Expenses $24.75 Mileage . E 101-42400-433 Dues and Subscriptions $15.00 Dues Total LEONHARDT, TORT $39.75 Paid Chk#'020770 12/20/2004 LIBERTY FLAG E 101-41940-210 Operating Supplies (GENERAL) $736.95 11040624 flags Total LIBERTY FLAG $736.95 Paid Chk# 020771 12/20/2004 MENARDS E 466-49000-560 .Furniture and Fixtures $147.55 20147 clocks, shelves E 101-43100-215 Shop Supplies $26.54 20160 stud finder, bulletinbrd, hols E 466-49000-570. Office Equip and Furnishings $264.73 20755 joist hanger, power loads, pow E 466-49000-570 Office Equip and Furnishings $208.53 22634 door stops, hitch pins, peg ki E 101-43100-215 Shop Supplies $81.52 22635 supplies Total MENARDS $728.87 Paid Chk# 020772 12/20/2004 MII LIFE G'101-21710 Other Deducations $7.50 Additional Life Emp Pd E 101-43100-130 Employer Paid Ins (GENERAL) $18.00 Emp Life Ins E 101-41300-131 Employer Paid Health $8.70 Emp Life ins E 10141500-131 ; Employer Paid Health $4.80 Emp Life ins E 101-42400-130 Employer Paid Ins (GENERAL) $13.50 Emp Life Ins E 10145100-130 Employer Paid Ins (GENERAL) $3.90 Emp Life Ins E 60249400-130 Employer Paid Ins (GENERAL) $3.90 Emp Life ins E101-41500-131 Employer Paid Health $2.40 Emp Life ins E 601-49450-130 Employer Paid Ins (GENERAL) $3.90 Emp Life Ins Total MU LIFE $66.60 Paid Chk# 020773 12/20/2004 MILLER TRUCKING&ANDSCAPING SU R 201-00000-34705 Park Dedication Fees $54.54 75290 fill sand R 201-00000-34705 Park Dedication Fees $36.67 75294 fill sand R 201-00000-34705 Park Dedication Fees $32.14 75984 fill sand Total MILLER TRUCKING/LANDSCAPING SU $123.35 Paid Chk# 020774 12/20/2004 MINNESOTA COPY SYSTEMS 15 CITY OF ALBERTVILLE 12/16/04 A Check Detail Register© December 2004 Check Amt Invoice Comment E 101-41400-413 Office Equipment Rental $50.59 132103 Maintenance contract E 101-41400-413 Office Equipment Rental $361.66 132240 Maintenance contract Total MINNESOTA COPY SYSTEMS $412.25 Paid Chk# 020775 12/20/2004 MINNESOTA NATIVE LANDSCAPES E 476-49000-300 Professional Srvs (GENERAL) $12,575.54 Pmt # 2 Ball Fields 03 Seeding E 476-49000-300 Professional Srvs (GENERAL) $1,843.95 Change order # 1 Total MINNESOTA NATIVE LANDSCAPES $14,419.49 Paid Chk# 020776 12/20/2004 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $348.00 7774 Animal Control Service Total MONTICELLO ANIMAL CONTROL $348.00 Paid Chk# 020777 12/20/2004 N. A. C. E 101-41910-306 Planning Fees $317.35 13945 High Water Elevation Review E 101-41910-306 Planning Fees $739.45 13945 Sign Ordinance violations/home E 101.41910-306 Planning Fees $198.00 13945 Fee Schedule E 101-41910-306 Planning Fees $272.90 13945 Temp signs E 101-41910-306 Planning Fees $162.50 13945 - DJ's Site Inspections E 101.41910-306 Planning Fees $723.45 13945 Industrial Land Use Study E 101-41910-306 Planning Fees $2,488.60 13945 Ordinance codification E 101-41910-306 Planning Fees $366.40 13946 Outlet mall Security Release E 101-41910-306 Planning Fees $203.00 13946 Cascade II Land Co Concept E101-41910-306 Planning Fees $182.00 13946 Shoppes at Prairie Run E 450-49000-306 Planning Fees $42.00 13946 Alberivills Monument Sign E 101-41910-306 Planning Fees $94.50 13946 Outlet mall Fence/sheds E 101-41910-306 Planning Fees $63.00 13946 Shoppes at Towne Lakes Sign PI E 101-41910-306 Planning Fees $42.00 13946 Mooney Addition E 101-41910-306 Planning Fees $21.00 13946 Wright Hennepin Generators E 101-41910-306 Planning Fees $21.00 13946 Finn Daniel/Percision Tune E 101-41910-306 Planning Fees $641.20 13946 Water Treatment Plant CUP E 101.41910-306 Planning Fees $750.00 13947 general matters meetings counc Total N. A. C. $7,328.35 Paid Chk# 020778 12/20/2004 NORTHERN TOOL & EQUIPMENT E 466-49000-300 Professional Srvs (GENERAL) $226.82 11069902 new PW bkig, dividers, etc. Total NORTHERN TOOL & EQUIPMENT $226.82 Paid Chk# 02077912/20/2004 NORTHLAND CHEMICAL CORP. E 101-41940-210 Operating Supplies (GENERAL) $76.32 85864 Meltdown (100 lbs) Total NORTHLAND CHEMICAL CORP. $76.32 Paid Chk# 020780 12/20/2004 OFFICE MAX E 101-41400-200 Office Supplies (GENERAL) $25.32 382847 bus card holder/paper E 101-41400-200 Office Supplies (GENERAL) $130.17 487380 labels, fidrs, ink cart, bus c E 101-41400-200 Office Supplies (GENERAL) $10.75 487662 disks E 101-42400-200 Office Supplies (GENERAL) $75.19 570675 fax print paper, msg bk, fidrs E 101-42400-200 Office Supplies (GENERAL) $6.43 571393 memo cube E 101-42400-200 Office Supplies (GENERAL) $3.15 600323 pens Total OFFICE MAX $251.01 Paid Chk# 020781 12/20/2004 PATS 66 E 101-45100-212 Motor Fuels $59.86 13543 Fuel E 101-43100-212 Motor Fuels $49.79 14026 fuel E 101-43100-212 Motor Fuels $38.05 14733 Fuel E 101-43100-212 Motor Fuels $47.82 14783 Fuel E 101-45100-404 Repair/Maint - Machinery/Equip $23.43 14966 Tire repair - Total PAT'S 66 $218.95 16 CITY OF ALBERTVILLE 12116/04 7:36 A Page *Check Detail Regster0 December 2004 Check Amt Invoice Comment Paid Chk# 020782 12/20/2004 PETTY CASH E 101-41400-200 , Office Supplies (GENERAL) $47.46 Replenish CH Petty Cash Total PETTY CASH $47.46 Paid Chk# 020783 12/20/2004 PITNEY BOWES E 101-41400-322 Postage $519.00 15176927877 Postage for Machine Total PITNEY BOWES $519.00 Paid Chk# 020784 ' 12/20/2004 PLAISTED COMPANIES E 101-43100-221 Ice Removal $208.34 5492 ice control sand Total ' PLAISTED COMPANIES $208.34 Paid Chk# 020785 12/20/2004 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $82.54 10157 Methanol (antifreeze) Total REDS PORTABLE TOILETS $82.54 Paid Chk# 020786 12/20/2004 RTK, LLC E 101-43100-410 -Rentals (GENERAL) $1,000.00 November 04 rent _ Total RTK, LLC $1,000.00 Paid Chk# 020787 12/20/2004 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings $55.65 415894 Alarm System Total SENTRY SYSTEMS, INC. $55.65 Paid Chk# 02078812/20 2004 SPECIALTY FASHIONS E 101-42000-437 Misc. Donations $389.00 6432 4 jackets FD (donation acct) Total SPECIALTY FASHIONS $389.00 Paid Chk# 020789 12/20/2004 SPRINT - IL E 10141940-321 Telephone $52.46 830383141-1204 Total SPRINT - IL $52.46 Paid Chk# 020790 12/20/2004 STEFFENS BROS. MEATS, INC. E 101-41100:200 Office Supplies (GENERAL) $262.50 holiday certificate E 101-41500-200 Office Supplies (GENERAL) $262.50 holiday certificate E 101-41300-200 Office Supplies (GENERAL) $262.50 holiday certificate E 101-41400-200 Office Supplies (GENERAL) $262.50 holiday certificate Total STEFFENS BROS. MEATS, INC. $1,050.00 Paid Chk# 020791 12/20/2004 STEVES IMPAIR E 101-43100-404 Repair/Maint - Machinery/Equip $20.00' 3 on/off switch Total STEVES REPAIR $20.00 Paid Chk# 020792 12/20/2004 T & S TRUCKING OF BUFFALO, INC E 101-43100-227 Street Sweeping $448.00 210 fall sweeping Total T & S TRUCKING OF BUFFALO, INC $448.00 Paid Chk# 020793 12/20/2004 TASC E 101-41400-131 Employer Paid Health $600.00 2500043060 Plan Administration (annual) Total TASC $600.00 Paid Chk# 020794 ' 12/20/2004 TOSHIBA AMERICA INFO SYS INC E 10141400-413 Office Equipment Rental $496.16 40619722 Copier Lease Agreement Total TOSHIBA AMERICA INFO SYS INC $496.16 Paid Chk# 020795 12/20/2004 UNIVERSITY OF MINNESOTA E 101-42400-208 Training and Instruction $70.00 Bldg Conf/meeting MBPTA Total UNIVERSITY OF MINNESOTA $70.00 17 CITY OF ALBERTVILLE 12/16/04* Check Detail Register© December 2004 Check Amt Invoice Comment Paid Chk# 020796 12/20/2004 VERIZON E 101-42000-321 Telephone $15.80 3572939211 FD Cell Phone Rescue 4 Total -VERIZON $15.80 Paid Chk# 020797 12/20/2004 WASTE MANAGEMENT E 101-41940-384 Refuse/Garbage Disposal P $141.17 0948310-1593- Refuse Waste Hauler E 101-41940-384 Refuse/Garbage Disposal $62.05 0981483-1593- Refuse Waste Hauler Total WASTE MANAGEMENT $203.22 Paid Chk# 020798 12/20/2004 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $575.70 Carbonaceous Biochemical Oxyge Total WATER LABORATORIES INC $575.70 Paid Chk# 020799 12/20/2004 WRIGHT CTY AUDITOR/TREASURER E 101-41410-300 Professional Srvs (GENERAL) $147.09 elections 04 election memory card programmi Total WRIGHT CTY AUDITORITREASURER $147.09 Paid Chk# 020800 12/20/2004 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,297.00 November 04 pick-up Total WRIGHT RECYCLING $3,297.00 Paid Chk# 020801 12/20/2004 XCEL ENERGY E 101-43160-381 Electric Utilities $27.64 008773653434 11060 61st St Signal E 101-41940-381 Electric Utilities $218.24 008952277034 5975 Main Ave NE E 601-49450=381 Electric Utilities $27.25 030967680033 5900 County Road 18 Swr E 101-45100-381 Electric Utilities $23.86 037232619333 11830 51 st St NE E 101=43160-381 Electric Utilities $21.85 057162697433 5998 Labeaux Ave NE E 101-42000-381 Electric Utilities $287.35 063710773634 11350 57th St NE E 601-49450-381 Electric Utilities $24.22 086028215933 4940 Kaiser Ave Swr E 101-43100-381 Electric Utilities $138.26 086382978934 5964 Main Ave NE E 101-45100-381 Electric Utilities $100.59 107722698834 11401 58th St NE E 101-41940-381 Electric Utilities $132.23 113379826934 6002 Main Ave NE E 101-41940-381 Electric Utilities $3.14 140712619533 5799 Lander Ave NE E 101-45100-381 Electric Utilities $7.43 143022329834 11474 58th St NE E 601-49450-381 Electric Utilities $69.64 146542188234 11942 52nd St NE E 101-41940-381 ElectricUtilities $3.77 172341429433 10820 Kantar Ct NE E 601-49450-381 Electric Utilities $1,980.52 175262088634 6451 Maciver Ave Ne E 601-49450-381 Electric Utilities $255.33 176532988934 11200 60th St Ne E 101-43160-381 Electric Utilities $20.31 184313508134 11750 County Road 37 Signal E 101-43100-381 Electric Utilities $615.78 201049473034 6461 Maciver Ave NE PW E 101-43160-381 Electric Utilities $4,284.66 239040100233 Street Lighting - 58-59-60 St. E 101-45100-381 Electric Utilities $7.43 246237860734 5801 Main Ave NE Total XCEL ENERGY $8,249.50 10100 Premier Bank $198,355.63 18 CITY OF ALBERTVILLE 12/16/04 7:36 A Page *Check Detail Register© December 2004 Check Amt Invoice Comment Fund Summary 10100 Premier Bank 101` GENERAL FUND $45,194.33 201 PARKDEDICATION $6,313.35 322 1992A GO IMP $5.913.88 450 ALBERT VILLAS $42.00 466 PUBLIC WORKS FACILITY $117.407.83 473 PRAIRIE RUN $316.25 470 SCHOOL PEDESTRIAN - BIKE TRAIL $14,419.49 601 SEWER FUND $8,733.51 602 WATER FUND $1,014.99 $198,355.63 -i 19 DOCUMENT 00640 CHANGE ORDER NO. 1 OWNER City of Albertville, MN DATE September 2, 2004 CONTRACTOR Minnesota Native Landscapes ENGINEER SEH Contract A-ALBEV 0403 OWNER's No. Project 2003 Seeding Primary School Ball Fields You are directed to make the fallowing changes in the Contract Documents: 7 1PROJECT INSTALLTION OBSTRUCTIONS LS 1 $713.451 1.00 $713.45 8 JEROSION CONTROL BLANKET SQ YD 1 $1.331 850.00 $1,130.50 TOTAL $1,843.95 Reason for Change Order: Additional items needed. Attachments: RECOMMENDED: APPROVED: ACCEPTED: SEH City of Albertville Minnesota Native Landscapes. PO Box 1717 PO BOX 9 14088 Highway 95 NE St. Cloud, MN 56302-1717 Albertville, N 55301-0009 Foley, MN 56329 By: By: By: Title: Project Engineer Title: Title: Date: Date: Date: . UAA\a1bev\040300\sWs\C0#1-scedingAm 23 Larry Kruse, City Administrator City of Albertville 5975 Main Avenue N.E. P.O. Box 9 Albertville, MN 55301 Dear Mr. Kruse We are pleased to confirm our understanding of the services we are to provide to the City of Albertville, Minnesota, for the year ended December 31, 2004. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the City's basic financial statements of the City of Albertville, Minnesota, as of and for the year ended December 31, 2004. Also, the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit of the financial statements: Management's Discussion and Analysis. Audit Objective The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with U.S. generally accepted auditing standards and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for anyreason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for making all financial records and related information available to us We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financialstatements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, 25 both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets or violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will informyouu of any material errors that come to our attention and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. 26 Audit Procedures Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's financial statements. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Audit Administration, Fees and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. Our fee for these services will be $ 23,000, which includes the GASB Statement No. 34 implementation fee. Additional services will be at our standard hourly rates which will vary according to the degree of responsibility involved and the experience level of the personnel assigned. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based the following assumptions: ■ Anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. ■ One of the two options will be selected: o Option I Early February fieldwork (February 1-11) with Council presentation completed by April 4. MDA to be completed by City personnel " by March 18. o Option 2 - February fieldwork (February 14 — 28) with Council presentation completed by April 18. MDA to be completed by City personnel by April 1: ■ The City will have prepared all required (standard) audit schedules and statements by the first day of fieldwork, and these will balance to the general ledger. A letter will be provided to the City during the November preliminary work. This includes all GASB 34 reconciliations and schedules, and also requires that all accounts are reconciled for the year and the general ledger balances to the City's cash and investment accounts by the first day of fieldwork. ■ The City will not have a Single Audit requirement. If significant additional time is necessary, we will discuss it with you during our audit and arrive at a new fee estimate or amend the plan, before we incur the additional costs. We appreciate the opportunity to be of service to the City of Albertville, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, 27 Kern, DeWenter, Viere, Ltd. Jennifer Thienes Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City of Albertville, Minnesota. By: Title: Date: i 28 CITY OF ALBERTVILLE City Council Findings of Fact & Decision Albertville- Water Treatment Plant Expansion ConditionalUse Permit Applicant's Name: Joint Powers Water Board of Albertville, Hanover, and St. Michael Request: The applicant is requesting the following approval: Conditional Use Permit The expressed intention`of this application is to allow for the expansion of the current building and new construction of a garage and storage area. Planning Commission Public Hearing Date: December 14, 2004 City Council Meeting Date: December 20, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The parcel is located at 11100 50`h Street. B. The Planning Report dated December 6, 2004 from Northwest Associated Consultants was prepared for the application and presented to the Planning Commission. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to proposed plans. F. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. G. The proposed development will be compatible with present and future land uses of the area. H. The proposed use conforms to all applicable Zoning Ordinance performance standards. 29 I. The proposed use will not tend to or actually depreciate the area in which it is . proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the Conditional Use Permit based on the most current plans and information received to date subject to the following conditions: -1. A revised landscaping plan shall be submitted. Said plan shall outline the size, planting instructions, and other installation standards proposed for the site. The landscaping plan shall indicate thelocationof all exterior equipment and the proposed treatments to screen said uses. 2. A total of fifteen (15) new Black Hills Spruce trees shall be planted. These plantings shall be identified on the revised landscaping plan. 3. A two year landscaping guarantee for all new plantings shall be required. 4. All roof equipment shall be properly screened and shall be in conformance with the Zoning Ordinance. All roof top equipment shall be located at the center of the building and shall match the existing exterior color of said building. 5. Silt fencing and/or other erosion control measures shall be utilized and shall be subject to the review and ,approval of the City Engineer. Disturbed areas within the wetland perimeter shall be re-established with native vegetation from the wetland site. 6. The fence and fence details shall be subject to the review and .approval of the City. The fence shall not exceed the existing fence height currently allowed on said property. 7. A photometric plan and lighting details shall be submitted and are subject to the review and approval of the City. 8. Outdoor storage within the site shall be prohibited. 9. The grading, drainage, and erosion control plan shall be subject to the review and approval of the City. 10. The applicantshall provide the City with copies of documents stating that the proposed use is in compliance with all agency requirements pertaining to the bulk storage of all gasoline, liquid fertilizer, chemical, flammable; and similar liquids. 11. Additional comments from staff, Planning Commission, and/or City Council. 30 2 Please provide a design summary of the► capacity of ea&Unitgl part of the treatment system and with ibis projectThin he design capacity of. the expansion is in accordance with the fad discharge permit: ` ` ' 3. Spe+cifically, it is not clear what the total capacity of the comp] treatment system will be. The current permit states that the m4 capacity of 0.465 million gallons Per day (mid) and the ponds 0,15 the�new final clarifier l Hcapacnty'iif ` � x�``�e �� onrn�dntKKof process, it appears that the total mechanical treatment facility c 0.764 mgd, not 0,9296 as stated in the permit. 4. The plants shoes that`pond cell N . Twill be4bandoned, but th not include the -work fbr 6v ng and disposing ofthe acc um revised permitwilt include a requirement fora detailed abande schedule for thecomplete removal, of sludge from the pond. A vector attraction and pathogen reduction plan will need to be d implemented before cell No. 2 is abandoned for construction o application site approvals will also be uecixsary if land applies method for final di preliminary review e questions and proval may be given: afore final approval icesses that will be clarify that the y as'', described in the 2. , s yd mechanical comical facility has a we a capacity of an avdrage design §i-t`6f the treatment ►acity is only project docutnents'do tted'sludge The ident plate and wipling plan and a eloped and: he reed beds. Land ►n is the chosen 31 The Honorable Don Peterson Page 2 December 13, 2004 • 5.Please provide a discussion of how the and cell No.1 will be o in p rEaia�w�ig p pest coordination' with the mechanical' facility. The existing overflow control structure' is being removed and it is not clear how the pond will be operated as part of the -treatment facility. The pond will have to be maintained in good condition to ensure' the integrity of the liner. The water level must also be maintained and the reissued permit will likely contain requirements that the water level be' maintained within a' range to prevent drying out and to assure that there is available volume for storage.. If it is not anticipated that the pond will need to be used as a regular part of the, treatment process, then the WCA recommends that it be abandoned'. 6. Isthereany means of measuring or calculating the volume of stow that is diverted to the pond and flow from the pond that is returned to the treatment plant? 7. Please provide a plan for the yard 'piping 'that shows the control stricture and discharge from pond No. 1. It appears that the existing pipe will be removed with the abandonment of pond No.,2. 8. The detail drawing for the finer connection to the walls of the reed beds shows it, . attached to the vertical portion of the wall with a one foot.base of sand and one foot cover of sand over it. It is critical that the sand base be well compacted to prevent any settling to occur that might lead to the liner pulling away from the wall. It appears that this connection will require some folding of the liner, particularly in corners, to conform to the shape beds. Would adetail drawing for the bluer: connection in the corners be necessary to assure proper installation? 9. Would malting the liner attachment to the horizontal portion of the wall footing .. ; , reduce the potential for stress on the liner by allowing it to be installed as a flat rectangular piece? 10. The specification of the water balance test of the reed d uig eels states that the water level measurement must be accurate'to 1I16, rinch. The h4PCA. Prefill and _...._ _..WS $alanp-e—Cde�e tltl� lefts b a.aun . v _.. millimeters. 11. The water balance test specification includes the requirement for the use of three barrels in each bed to measure evaporation. It should:also be clearly stated,that three barrels to measure the change in water elevation of the bed are also required so that., there are three sets of two barrels used in each cell. Each cell must be tested separately. Some facilities have found it useful to pretest the liner before the cover material is installed. 12. What will be the final elevation of sludge when the drying bed is full? Will the level be in excess of the bottom of the wall opening when seepage could occur? 32 33 CITY OF ALBERTVILLE City Council Findings of Fact & Decision Albertville- Towne Lakes Preliminary Plat Amendment Applicant's Name: Towne Lakes Request: CPDC has requested the following applications: PUD amendment and Preliminary Plat The expressed intention of this application is to amend the original PUD and preliminary plat to facilitate a new street design. Planning Commission Public Hearing Date: December 14, 2004 City Council Meeting Date December 20, 2004 Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The parcel is located north of School Lake and east of County Road 19. B. The Planning Report dated December 8, 2004 from Northwest Associated Consultants was prepared for the application and presented to the Planning Commission. C. - The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to proposed plans. F. The proposedactions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. G. The proposed development will be compatible with present and future land uses of the area. H. The proposed use conforms to all applicable Zoning Ordinance performance p p pP g standards. 35 L The proposed use will not tend to or actually depreciate the area in which it is proposed. • Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the amended PUD and preliminary plat based on the most current plans and information received to date subject to the following conditions: 1. The applicant and Hunter's Pass Estates enter into a development agreement that stipulates that subdivision that first extends to Large Avenue shall fully construct Large Avenue to City design and sidewalk standards. The other subdivision shall agree to pay for its half share of Larger Avenue within 60 days of street completions. 2. The applicant shall submit revised grading, drainage, and utility plans that reflect the changes to the preliminary plat. Said plans shall be subject to review and approval of the City Engineer. 3. ` All past PUD performance standards approved with the original Towne Lakes preliminary plat shall be applied to this approval. 4. The adjacent developers convey the necessary lot remnants to each other to complete the subdivision. 5. Local streets shall be twenty-eight (28) feet in width to match the existing street dimension of Hunter's Pass Estates. • Adopted by the Albertville City Council this of December, 2004. City of Albertville Don Peterson, Mayor Bridget Miller, City Clerk 36 NORTHWEST ASSOCIATED CONSULTANTS, INC'. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 783.231.2555 Facsimile: 783.231.2581 plan hers@nacplanning.com MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: November 3, 2004 RE Albertville - High Water Elevation Standards FILE NO: 163.05 04.11 It has been brought to our attention by the City Engineer that the City has a number of regulations pertaining to separation from high water elevations for structures within the City of Albertville. They note that the separation from high water elevations vary from section to section with some contradiction. The City Engineer suggests separations be uniform and that in areas that do not abut a lake, that the reference should not be to lowest floor but to lowest openings. We have identified the various sections that pertain to high water elevation. The following is a summary of Zoning and Subdivision Ordinance provisions which reference building separations from high water elevations. It is to be noted that only Section 604 of the Subdivision Ordinance represents reference to lowest opening of the structure. All other sections refer to lowest floor, including basement of the structure. Zoning Ordinance General Building and Performance Requirements Section 1000.9 ;(d) High Water Elevation. No structure, except docks and retaining walls shall be placed at an elevation such that the lowest floor, including basement floor, is less than two (2) feet above the highest known surface water level or ordinary high water level, or less than one (1) foot above the 100-year flood level, if determined, of any adjacent lake, pond, stream, watercourse or wetland. If sufficient data on known high water levels is not available, the elevation of the line of permanent aquatic vegetation shall be used as the estimated high water elevation. When fill is required to meet this elevation, the fill shall be allowed to stabilize and construction shall not begin until the .property has beeninspectedby i the Building Inspector. 37 Shoreland Overlay District - Design Criteria for Structures. 4905.22 Design Criteria for Structures A. High Water Elevations. Structures must be placed in accordance with any floodplain regulations applicable to the site. Where these controls do not exist, the elevation to which the lowest floor, including basement, is placed or flood -proofed must be determined as follows: (1) for lakes, by placing the lowest floor at a level at least three feet above the highestknown water level, or three feet above the ordinary high water level, whichever is higher. The minimum elevation requirements of this subparagraph shall not apply municipal. -owned wastewater :treatment structures, provided the City Council, upon recommendation of the City Engineer, approves the design of all such structures so as to eliminate or minimize the risk of damage from potential flooding; (2) for rivers and streams, by placing the lowest floor at least three feet above the highest flood mark of record, if data are available. If data are not available, by placing the lowest floor at least three feet above the ordinary high water level, or by conducting a.technical evaluation to determine effects of proposed construction upon flood stages and flood flows and to establish a floor protection elevation. Under all three approaches, technical evaluations must be done by a qualified engineer or hydrologist consistent with parts 6120.5000 to 61206200 governing the management of flood plain areas. If more than one approach is used, the highest flood protection elevation determined must be used for placing structures and other facilities; and (3) water -oriented accessory structures may have the lowest floor placed lower than the elevation determined in this item if the structure is constructed of flood -resistant materials to the elevation, electrical and mechanical equipment is places above the elevation and, if long duration flooding is anticipated, the structure is built to withstand ice action and wind -driven waves and debris. Wetland Systems District Section 5000.4 — General Standards. (a) The lowest ground floor elevation shall be three (3) feet above the 100-year flood elevation or four (4) feet above the ordinary high water mark of public waters regulated by Article 4900 (Shoreland Overlay District) of this Chapter, whichever is greater. • 38 Subdivision Ordinance Design Standards Section A-600.4 (g) - Drainage Courses. Lots abutting a drainage course, wetland, ponding area, drainage way, channel, or stream shall have additional depth and width, as required under the provisions of the City Zoning Ordinance to assure building sites that are not subject to flooding. - Lots abutting a lake, pond, stream, watercourse or wetland shall contain adequate lot area which is capable of accommodating a structure with its lowest opening (window or door) no less than two (2) feet above the highest known water level or no less than two (2) feet above the I00-year flood level. In determining the high water levels, Section 1000.9 (d) of the City Zoning Ordinance shall be followed. Recommendation As you can see by the various code development provisions, the highest water elevation varies from ordinance to ordinance and the measurement is either lowest floor or lowest opening. In discussion with the City Engineer the following recommendations are made: 1. Related to the Shoreland Overlay District, in conversation with the DNR Area Hydrologist for Albertville, it was recommended that no changes occur within the Shoreland Overlay District. As such, within 1,000 feet of Mud Lake and School Lake, the Shoreland Overlay District high water elevation shall apply without change. 2. For the Zoning Ordinance, General Building Performance Standards Section 1000.9 (d), the following changes are offered: (d) No structure, except docks and retaining walls shall be placed at an elevation such that the lowest fleer, inehWing basement floe building opening is less than two (2) feet above the highest known surface water level or ordinary high water level, or less dtan ene (1) feet above the 100 year flood level ordinary high water level, or emergency overflow elevation, if determined, of any adjacent l pond stn�,, or watercourseer-we ld. If sufficient data on known high water levels is not available, the elevation of the line of permanent aquatic vegetation shall be used as the estimated high water elevation. When fill is required to meet this elevation, the fill shall be allowed to stabilize and construction shall not begin until the property has been inspected by Building Inspector. 3. In Section 5000.4 (a), Wetlands System, the following changes are offered: (a) The lowest gmurA-floor elevation shall be three (3) feet above the 100-year flood elevation or r--(4) three 3 feet above the ordinary high water mark of public waters regulated by Article 4900 (Shoreland Overlay District) of this Chapter, whichever is greater. 39 4. In Section A-600.4 (g) of the Subdivision Ordinance, the following changes are offered: • (g) Drainage Courses. Lots abutting a drainage course, wedand, ponding area, drainage way, or channel erg shall have additional depth and width, as required under the provisions of the City Zoning Ordinance to assure building sites that are not subject to° flooding. Lots abutting a lake-, pond or stfeam, watercourse or- we shall contain adequate lot area which is capable of accommodating a structure with its lowest opening (window or door) no less than two (2) feet above the highest known water level or no less than two (2) feet above the 100-year flood level. In determining the high water levels, Section 1000.9 (d) of the City Zoning Ordinance shall be followed. 40 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING SECTIONS 1000.9 (d) AND 5000.4 (a) PERTAINING TO LOWEST FLOOR ELEVATION IN RELATION TO HIGH WATER ELEVATION, OF THE ALBERTVILLE ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1. Section 1000.9 (d) of the Albertville Zoning Ordinance shall hereby be amended to read as follows: , (d) No structure, except docks and retaining walls shall be placed at an elevation such that the lowest building opening is less than two (2) feet above the highest known surface water level or ordinary high water level, whichever is greater, if determined, of any adjacent pond or watercourse. If sufficient data on known high water levels is not available, the elevation of the line of permanent aquatic vegetation shall be used as the estimated, high water elevation. When fill is required to meet this elevation, the fill shall be allowed to stabilize , and construction shall not begin until the property has been inspected by the Building Inspector. Section 2. Section 5000.4 a of i o () the Albertville. Zoning Ordinance s hereby amended t read as follows: (a) The lowest floor elevation shall be three (3) feet above the 100-year flood elevation or three (3) feet above the ordinary high water mark of public waters regulated by Article 4900 (Shoreland Overlay District) of this Chapter, whichever is greater. Section 3. EffectiveDate. This amendment shall be in full force and effect immediately upon its passage and publication. ADOPTED by the Albertville City Council this day of 2004. Don Peterson, Mayor Bridget Miller, City Clerk 41 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING SECTION A-600.4 (g), " DRAINAGE COURSES, OF THE ALBERTVILLE SUBDIVISION ORDINANCE THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: Section 1. Section A-600.4 (g) of the Albertville Subdivision Ordinance shall hereby be amended to read as follows: (g) Drainage Courses. Lots abutting a drainage course, ponding area, drainage way, or channel shall have additional depth and width, as required under the provisions of the City Zoning Ordinance to assure building sites that are not subject to flooding. Lots abutting a pond or, watercourse shall contain adequate lot area which is capable of accommodating a structure with its lowest opening (window or door) no less than two (2) feet above the highest known water level or no less than two (2) feet above the 100-year flood level, or two (2) feet above the emergency overflow elevation, whichever is greater. In determining the high water. levels, Section 1000.9 (d) of the City Zoning Ordinance shall be followed. Section 2. Effective Date. This amendment shall be in full force>' and effect immediately upon its passage and publication. ADOPTED by the Albertville City Council this day of 2004. Don Peterson, Mayor Bridget Miller, City Clerk 42 1' 4800 Olson Memorial Highway, Suite 202, ; Golden Valley, MN 55422 Telephone: 783.231.2555 Facsimile: 763.231.2561 planners@nacplanning_com MEMORANDUM TO: Larry Kruse FROM: Laurie Shives/Alan Brixius DATE: December 15, 2004 RE: Edit to Section 5-1-2.B.4.b of the City Code (Garbage and Refuse) FILE: 163.05 ` 04.17 Upon review of the memorandum detailing the proposed Zoning Ordinance Amendment for Garbage and Refuse (dated December 1, 2004) by the Planning Commission, it was noted that the language in the City Code referencing Multiple Family dwelling units was inconsistent with the language in the Zoning Ordinance referencing the same. It was revealed that the language referencing Multiple family dwelling units should state "more than four (4)" rather than "four (4) or more" as it currently reads in Section 5-1-2.B.4.b of the City Code in order to be consistent with the Zoning Ordinance. Please note this change and forward to the codifiers if appropriate. Feel free to call if you have any questions. 43 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners@nacplanning.com MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: November 11, 2004 RE: Albertville City Code — Section 5-1-2, Garbage and Refuse FILE NO: 163.05 — 04.09 Through the codification process, it was noted that there are inconsistencies between Section 5-1-2 of the City Code and the Zoning Ordinance related to trash handling equipment and refuse removal. Attached please find modified language for Section 5-1-2 of the City Code to correct this issue. We will also be suggesting modifications to Appendix A with future comments. Please review the changes and forward to the codifiers if acceptable. Call me with any questions. PC: Jon Sutherland Mike Couri i 44 SECTION 5-1: GARBAGE, LITTER AND NUISANCES 5-1-1 Definitions. Add the following: Junk Vehicle: Automobiles, trucks, or other motor vehicles not currently licensed by the State or which are, because of mechanical deficiency, incapable of movement under their own power, parked, stored outside for a period in excess of (30) days. Junk vehicles are considered refuse and shall be disposed of. 5-1-2 Garbage and Refuse. A. Waste/Refuse Removal. 1. Waste shall be removed from all premises at least once every seven (7) days and every person shall keep his premises at all times free and clean from the same. 2. Ancccumulation of ref ise/g.bage on any p emises not stored in containers which comply with Cityregulations or any accumulation of refuse on any premises which has remained thereon for more than one (1) week is hereby declared to be a nuisance and may be abated by order of the Zoning; Administrator, as provided by Section 5-1- 8 of the City Code, as may be amended and costs of abatement may be assessed on the property where the nuisance was found. C. Container Requirements. 4. Location of Containers: a. Residential Containers: (1) Regular Storage: It shall be the duty of every owner, occupant or person in charge of any premises to place the waste containers on the ground or above ground level at an accessible outdoor or indoor location that may be conveniently and economically serviced. However, no waste containers shall be stored indoors our in the side or rear yards of the dwelling unit and screened from neighboring properties and public ri is -of -wad of lid except as otherwise provided herein. and Containers shall not be placed or maintained in such a way as to unreasonably interfere with the use of adjoining property. Containers placed outdoors shall be placed in such a manner as not to permit entry of or harborage for animals, insects or other vermin. b. Institutional, Multiple Familfour (4) or more units) Commercial and Industrial Containers: Institutional, multiple family (four (4) or more units), commercial, and industrial waste containers not mounted 45 on wheels shall be stored on durable racks placed on an easily cleanable surface and screened from view. The racks, when placed on the surface, shall be raised above the ground. Containers mounted on wheels shall be specifically designed for use with collection vehicles, and said containers must be placed on a concrete or other non - penetrating surface. All refuse, recyclable materials and necessarX handling equipment including, but not limited to, garbage` cans recycling bins, and dumpsters shall be stored within the_princi structure, within an accessory building, or a trash enclosure that totally screens the equipment from eye level view from all neighboring uses and the public right-of-way. Trash enclosures that contain refuse and recyclable material or equipment shall require the following: 1 Exterior wall of the trash enclosure shall be masoW or similar and/or complement the principal building. (2) The enclosed trash and/or recycling receptacle/ enclosure area shall be located in the rear or side yard and shall observe all applicable accessory building setback ` requirements and easements. (3) The trash and/or recycling enclosure shall -be in an accessible location for pick up hauling vehicles. (4) The trash and/or recycling receptacles shall be fully screened from view of adjacent properties and the public rit-of-way by a fence or wall of at least six (6) feet in height. (5) All dumpsters, recycling binds, handling equipment and enclosures shall be approved by the Zoning Administrator and be kept" in a good state of repair with lids designed to prevent - spilling and spread of debris and access by animals. All designs and construction of trash enclosures shall be subject to approval by the City Building Official. 46 • ' NORTHWEST ASSOCIATED CONSULTANTS, INC, 48M Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@naeplanning.com MEMORANDUM TO: Larry Kruse FROM: Laurie ShiveslAlan Brixius DATE: December 8, 2004 RE: Albertville — Zoning Ordinance Amendment, Development Application Fees FILENO: 163.05 - 04.16 BACKGROUND Due to a recent State statute, development application fees are required to be published as a city ordinance. Currently,' the City of Albertville establishes the development application fees by Resolution of the City Council, thus an ordinance amendment to set up development fees within the City's Zoning- Ordinance is in order. - Additionally, a development fee schedule should be introduced into the proposed ordinance in order to clearly display required fees. This development application fee ordinance shall be reviewed and updated annually. Exhibit - Development Application Fees and Escrow Deposits PROPOSED ORDINANCE MODIFICATION The following shows the existing language within the City's zoning ordinance, Section 100.10, and the proposed new language which would establish development application fees by way of a zoning ordinance. The proposed new language is shown by a double -underline and the language to be deleted is shown by a double strikethrough line. 100.10 Fees, Charges and Expenses (a) Fees and charges, as well as expenses incurred by the City for engineering, planning, attorney and other services related to the processing of applications shall be established by Ressivfien of Ow Getm this Zoning Ordinance and collected by • the Zoning Administrator for deposit in the City's accounts. Fees shall be 47 ----------------I-------� r----__» M_-- _� t __.___ , »t t . »_ , . ».._�. , -- -...,».,.. reieeft6, imd >plans, Q-t-JA Getmeii may from t4me to time The Council may also establish charges for public hearings, special meetings, or other such Council or Planning Commission actions as are necessary to process applications. Section Subject Existing Fee / Escrow Proposed I Fee / Escrow Zoning Ordinance 300.1 Rezoning $300 / $250 $300 / $1,000 400.2.H Conditional Use Permit $300 / $250 $300 / $1,000 500.2.A.3.a Minor Variance $100 / $100 $100 / $100 500.2.B.2.a Major Variance/ Appeals $200 / $250 $300 / $500 700.2 Certificate of Occupancy --- $50 1000.53 Swimming Pool Permit --- _ Building Code Schedule 1000.23.A Temporary Outdoor Seasonal Sales --- $50 1500.5.B.1 Site and Building Plan Review -$300 / $250 $300 / $1,000 1600.3.A Home Occupation --- $30 1600.3.B Special Home Occupation Permit --- $300 / $1,000 1800.2.A Land Filling Permit Hourly Rate $200 / $300 1900.3.B Land Excavation, Grading Permit Hourly Rate $200 / $300 ` 2100.3 Essential Service Permit --- $300 / $1,000 2700.4.C.2.b PUD Concept Plan --- $300 / $1,000 2700.4.A.1 PUI) Rezoning or Conditional Use Permit --- $300 / $1,500 Subdivision Ordinance 200 Administrative Subdivision $300 / $50 per lot $300 / $500 300.1 Sketch Plan $200 — Determined by staff $200 300.2 a 5 Preliminary Plat $450 / $250 $300 / $1,000 300.3 Final Plat Other Suggested Fee: Building Permit — According to Buildin Code schedule (b) Such fees, charges and estimated expenses (as well as deposit, if so required by the Zoning Administrator) shall be collected prior to City action on any ` application. All such applications must be accompanied by a written agreement between the City and the applicant/landowner (when the applicant is not the same person or entity as the landowner, both the landowner and the applicant must sign the agreement) whereby the applicant/landowner, agrees to pay all applicable fees, 48 charges, and otpames set by Getmeii administrative. planning. • engineering ad legpj exmnses associated with the review and processin of the development a p-ho ion. if these expenses exceed the =ligation escrow and which allows the City to assess the above fees, charges and expenses against the landowner if such monies are not paid within thirty (30) days after a bill is sent to the applicant/landowner. (c) These fees shall be in addition to Sewer Access Charges, Water Access Charges, Building Permit Fees, Inspection Fees, Subdivision Fees, Charges and Expenses and other such fees, charges and expenses currently required by Ordinance or which may be established by Ordinance in the future. PC. Jon Sutherland Mike Couri 49 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING SECTION 100.10 (Fees, Charges and Expenses) OF THE ALBERTVILLE ZONING ORDINANCE TO ESTABLISH FEES, CHARGES AND EXPENSES BY WAY OF A ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 100.10 of the Albertville Zoning Ordinance is hereby amended to read as follows: 100.1OFees. Charges and Expenses. (a) Fees and charges, as well as expenses incurred by the City for engineering, planning, attorney and other services related to the processing of applications shall be established by this Zoning Ordinance and collected by the Zoning Administrator for deposit in the City's accounts. Fees shall be established as follows. The Council may establish charges for public hearings, special meetings, or other such Council or Planning Commission actions as are necessary to process applications. (Insert Development Application Fee and Escrow Deposit Requirements Table � q ) (b) ; Such fees, charges and estimated expenses (as well as deposit, if so required by the ZoningAdministrator) shall be collected prior to City action on any application. All such applications must be accompanied by a written agreement between the City and the applicant/landowner (when the applicant is not the same person or entity as the landowner,' both the landowner and the applicant must sign the agreement) whereby the applicant/landowner agrees to pay all applicable fees, charges, administrative, planning, engineering, and legal expenses associated with the review and processing of the development application, if these expenses exceed the application escrow, and which allows the City to assess the above fees, charges and expenses against the landowner if such monies are not paid within thirty (30) days after a bill is sent to the applicant/landowner. (c) These fees shall be in addition to Sewer Access Charges, Water Access Charges, Building Permit Fees, Inspection Fees, Subdivision Fees, Charges and Expenses and other such fees, charges and expenses currently required by Ordinance or which may be established by Ordinance in the future. SECTION 2. Enactment. This ordinance shall be in full force and effect upon its passage and publication. ADOPTED this day of 2004 by the City Council of the City of ALBERTVILLE 50 •AL _NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Larry Kruse FROM: Laurie Shives/Alan Brixius DATE: December 15, 2004 RE: Albertville- Zoning Ordinance Amendment, Building Relocation FILE NO: 163.05 - 04.18 BACKGROUND . As a part of the codification process, it has been determined that provisions surrounding the relocation of buildings currently exist in both the City Code as well as the Zoning Ordinance and should be clarified and regulated through one, not both, of these adopted documents. Because the relocation of buildings is mostly a land use issue, this process should be regulated within the Zoning Ordinance. Furthermore, building relocation should be dealt with as a conditional use permit (CUP) in order to maintain the utmost public safety and quality control regulations within the City. The razing of buildings is currently a CUP but is proposed to be handled through the Building Code demolition permit. PROPOSED ORDINANCE MODIFICATION The following illustrates the proposed ordinance modification to Section 1400 which details building relocation. The new language is shown by a double underline, while the language proposed to be deleted is shown by a double strikethrough line. 1400. Building Relocation 1400.1. Review Process. A_ conditional use Hermit shall be required for allyermanent relocation of residences and for the relocation of anv buildine reouiriniz a nermit in the Citv. The relocation of any building or structure on a lot or onto another lot within the City shall be subject to the requirements, regulations and conditions of Section 400 of this Ordinance. as weii as 51 1400.2. Conditional Use Permit Exceptions. The following uses do not need a Conditional Use Permit: a) Relocated sheds, farm buildings cribs and other farm structures within one proerty. (b) Relocation of construction sheds to be located on a lot for less than, eighteen 8) months. (c) Residential sheds less than one hundred fifty (150) square feet in area Relocated shedsfarm buildings, cribs and other farm structures within one property do not rectuire a conditional use hermit. Relocation of construction sheds to.be located on a lot for less than eighteen (18) months requires no conditional use permit 1400.3. Submission Requirements In addition to the submission requirements of ection 400 of this Ordinance, the following information shall be reduired for a building, relocation conditional use permit: (aYPhotographs showing all sides of the structure to be moved and a proposed site plan of the lot on which the structure is to be located (b) A map indicating location of surrounding lots and structures where the buil ' is proposed to be relocated. c A map sh win _ • g the route of travel of the structure to be relocated. (d) State license of the building mover. (e) Insurance information from the building mover. (f) Dates and time of building moving 1400.4. Performance Standards. (a) Upon relocation, the building shall comply with the applicable requirements of the State Uniform Building Code. (b) The proposed relocated building shall comply with the character of the neighborhood in which it is being relocated as determined by the City Council. (c) The relocated use will not result in a depreciation of neighborhood or adjacent property values. (d) The relocated structure shall be similar to the market valuation of adjacent principal structures as determined by the City or County Assessor. 52 (e) The relocated structure shall be ready for occupancy within six (6) months from the date of location on the site. (f) The travel route of the building move must reflect Dmw canacit of the street with regard to load bearing capacity, will not interfere with utilities. will not create cmgggion or traffic safety issues on the public street 1400.5. Performance Security. A performance security shall be provided to the City as specified in Section 400.6'of this — di ce. (Ord,1288-12, 12-19-19881 The proposed Zoning Amendment reflecting these changes is attached. PC. Jon Sutherland Mike Couri 53 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING SECTION 1400 (BUILDING RELOCATION) OF THE ALBERTVILLE ZONING ORDINANCE TO CLARIFY AND FURTHER DEFINE REGULATIONS REGARDING THE RELOCATION OF BUILDINGS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 1400 of the Albertville Zoning Ordinance is hereby amended to read as follows: 1400.1. Review Process. A conditional use permit shall be required for all permanent relocation of residences and for the relocation of any building requiring a permit in the City. The relocation of any building or structure on a lot or onto another lot within the City shall be subject to the requirements, regulations and conditions of Chapter 400 of this Ordinance as well as Section 1400.4 of this Chapter. (Ord. 1988-12, 12-19-1988) 1400.2. Conditional Use Permit Exceptions. The following uses do not need a Conditional Use Permit: (a) Relocated sheds, farm buildings, cribs and other farm structures within one property. (b) Relocation of construction sheds to be located on a lot for less than eighteen (18) months. (c) Residential sheds less than one hundred fifty (150) square feet in area. 1400.3. Submission Requirements. In addition to the submission requirements of Chapter 400 of this Ordinance, the following information shall be required for a building relocation conditional use permit: (a) Photographs showing all sides of the structure to be moved and a proposed site plan of the lot on which the structure is to be located. (b) A map indicating location of surrounding lots and structures where the building is proposed to be relocated. (c) A map showing the route of travel of the structure to be relocated. (d) State license of the building mover. • 54 (e) Insurance information from the building mover. (f) Dates and time of building moving. 1400.4. Performance Standards. (a) Upon relocation, the building shall comply with the applicable requirements of the State Uniform Building Code. (b) The proposed relocated building shall comply with the character of the neighborhood in which it is being relocated as determined by the City Council. (c) The relocated use will not result in a depreciation of neighborhood " or adjacent property, values. (d) The relocated structure shall be similar to the market valuation of adjacent principal structures as determined by the City or County Assessor. (e) The relocated structure shall be ready for occupancy within six (6) months from the date of location on the site. (Ord. 1988-12, 12-19-1988) (f) The travel route of the building move must reflect proper capacity of the street with icongestion regard to loadbearing capacity, will not interfere with utilities, will not create or traffic safety issues on the street. public 1400.5. Performance Security. A performance security shall be provided to the City as specified in Section 400.6 of this Ordinance. (Ord. 1988-12, 12-19-1988) SECTION 2. Enactment. This ordinance shall be in full force and effect upon its passage and publication. ADOPTED this day of 2004 by the City Council of the City of ALBERTVILLE By: Don Peterson, Mayor ATTEST: By: - Bridget Miller, City Clerk 55 . • NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson 'Memorial Highway. Suite 202, Golden Valley, MN 55422 Telephone: ` 7153.231 .2565 Facsimile: 763.231.2561 planners@naeplanning.com MEMORANDUM TO: Larry Kruse FROM: Laurie Shives/Alan Brixius DATE: December 15, 2004 RE: Albertville = Sign Code Amendment, Freestanding Sign Size Cap FILE NO: 163.05 - 04.19 BACKGROUND As art of the City codification efforts, the following sign ordinance change is suggested. p tY g � � gg Commercial Freestanding Signs Additionally, it has been proposed to add a maximum area size to free-standing, commercial ground signs due to longer lot frontages within the City's commercial zoning districts. The current formula for determining allotted sign area will remain, but we suggest having a size cap in place to maintain appropriately sized signs in all districts. The maximum area of 250 square feet has been discussed and is offered by the Planning Commission for the Council's approval. Attached, please find a zoning amendment that incorporates the above language revising Section 10, Subd. 10. l .c. of the Sign Ordinance. PC. Jon Sutherland Mike Couri 57 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2004- AN ORDINANCE AMENDING SECTION 10 (Permitted Business Signs) OF THE ALBERTVILLE SIGN ORDINANCE TO ESTABLISH A CAP FOR FREESTANDING COMMERCIAL SIGNS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS SECTION 1. Section 10, Subd. 10.1.c of the Albertville Sign Ordinance is hereby amended to read as follows: (c) Ground Signs. Not more than one (1) ground sign shall be permitted on any lot. The total` area of such sign shall be based on the lot width where the sign is to be placed up to'a maximum urea.- For each one hundred (100) lineal feet of width, sixty (60) square feet of signage shall be permitted (lot width/100 x 60) up to a maximum of 250 square feet. SECTION 2. Enactment. This ordinance shall be in full force and effect upon its passage and publication. ADOPTED this day of 2004 by the City Council of the City of ALBERTVILLE By: Don Peterson, Mayor ATTEST: By: Bridget Miller, t J SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Robert L. Moberg, PE Project Manager DATE: December 13, 2004 RE: City Trail Mapping Albertville, Minnesota SEH No. P-ALBEV0507.00 At the request of City staff, SEH submits this proposal to develop a trail map for the existing trail system in the City. Trail corridors tote mapped include LaBeaux Avenue (CSAH 19), Jason Avenue (CSAH 18), Karston Avenue, Barthel Drive, 50th Street, 57" Street, 61st Street, and 65' Street (CSAH 37). Trails in Oakside Park will also be mapped. Trail segments will be mapped on existing street mapping. Bituminous trails and concrete sidewalks will be shown. We will produce four copies of full-size (24-inch x 36-inch) and ten copies of half- size (11-inch x 17-inch) maps for City use. We propose to provide the services identified above for a maximum not -to -exceed amount of $1,000.Our services will be provided on an hourly basis at our standard billing rates, including reimbursable expenses. If you are in agreement with the contents of this memorandum, please sign both copies of the document and return one to SEH. Robert L. Moberg, PE Principal/Project Manager Approved this day of 2004. CITY OF ALBERTVILLE, MINNESOTA By: Title: sll 59 SEH MEMORANDUM TO: Larry Kruse Albertville City Administrator FROM: Robert L. Moberg, PE Project Manager DATE: December 13, 2004 RE: Mud Lake Water Main Crossing —Albertville, Minnesota SEH No. P-ALBEV0508.00 This memorandum serves as a letter proposal for professional services related to designing a water main crossing of Mud Lake. The crossing is necessary to serve the proposed Hunter's Pass Estates development which is anticipated to proceed with construction in 2005. The crossing of Mud Lake would be made to interconnect the proposed development with the Towne Lakes development. Our proposed scope of services will include: i1. Topographic survey on the west side of Mud Lake. 2. Geotechnical investigation of the proposed crossing route. Soil borings will be taken in late January 2005 when ice thickness is at maximum depth. Soil borings will be performed by Braun Intertec. 3. Preparation of a`geotechnical report based on results of the soil borings. 4. Selection of alignment, profile, and construction method for the crossing. 5. Preparation of final plans and specifications for construction: We anticipate the Hunter's Pass Estates developer will incorporate the plans and specifications for the water main crossing into their bidding documents and that construction will be done as a single project. We propose to provide the services identified herein for a maximum not -to -exceed amount of $19,200. This amount includes $7,015 for geotechnical work by Braun Intertec. Our services will be provided on an hourly basis at our standard billing rates, including reimbursable expenses. If you are in agreement with the contents of this memorandum, please sign both copies of the document and return one to SEH. Robert L. Moberg, PE; Principal/Project Manager 61 MONUMENT SIGN AGREEMENT WHEREAS, Edina Development Corporation ("Developer") has developed several plats of residential housing, including the plats of Albert Villas, Albert Villas Second Addition, Albert Villas Third Addition, Albert Villas Fourth Addition, Albert Villas Fifth Addition, and Albert Villas Sixth Addition; and WHEREAS, Developer now desires to erect a monument sign on Lot Block in Albert Villas Addition, which Developer now owns; and WHEREAS, the City of Albertville ("City") will permit the erection of said monument sign, provided that Developer complies with the requirements as set out in this Monument Sign Agreement ("Agreement'); NOW, THEREFORE, the City and Developer agree as follows: 1. Developer shall be permitted to construct a monument sign ("Sign") substantially similar in size, design, materials and content to that shown on the attached Exhibit A at the location described on Exhibit B. - 2. Prior to the construction of said Sign, Developer shall provide an easement to the City to allow for the maintenance and ultimate removal of such Sign. Said easement shall be in a form acceptable to the City Attorney. 3. Prior to the construction of said Sign, Developer shall post an escrow with the City in the amount of $5,000.00 ("Escrow"). Said Escrow shall be held by the City without interest to secure the Sign maintenance and removal obligations of Developer under this Agreement. Developer shall replenish the Escrow at the City's request to maintain the Escrow at $5,000.00 at all times that the Sign remains in place. 4. Prior to the construction of said Sign, Developer shall remove the existing plywood signs advertising the Albert Villa's developments and shall not install any additional signage advertising the Albert Villa's developments except as may be permitted by the City's sign ordinance. 5. Developer shall maintain said Sign in good repair at all times during which the Sign remains in place. Developer shall maintain the easement area upon which the Sign is located in a manner free of weeds and shall keep said area mowed in accordance with City ordinances at all times during which the Sign remains in place. 6. In the event Developer fails to maintain the Sign or the easement area within 7 days of mailing of written notice by the City requesting the Developer to perform such maintenance, the City shall have the right, but not the obligation, to: 1) maintain the Sign and the easement area; or 2) remove the Sign and restore the turf where the Sign was installed. In such event, the City may reimburse itself from the Escrow posted by Developer pursuant to 63 this Agreement for all expenses incurred by the City in maintaining the sign or removing the Sign. In the event the City removes the Sign, the Sign shall become the property of the City and the City shall have the right to dispose of the Sign in any manner it sees fit without paying any compensation to Developer for the loss of such Sign. 7. When Developer has finished all development activity in all Albert Villas plats, Developer may request that it be permitted to remove the Sign. In the event the City permits the removal of such Sign, the Developer shall be entitled to the return of any remaining Escrow held by the City. 8. Developer shall pay all costs the City incurred in the preparation of this Agreement and the processing of the Developer's request to erect said Sign. Developer shall pay all ;City costs incurred in the enforcement of this Agreement, including reasonable attorney's fees. 9. Notices under this Agreement shall be sent to the following addresses: City of Albertville Edina Land Corporation c/o City Clerk 700 Industry Avenue P.O. Box 9 Anoka, MN 55303 Albertville, MN 55301 Attention: Rick Lewondowsk` Telephone: (763) 497-3384 Telephone: (763) 323-9086 10. This Agreement shall be recorded on the property records of the property upon which the Sign is located and shall binding upon Developer, its assigns, successors and heirs. 11. This Agreement represents the full and complete understanding of the parties related to the Sign and Escrow and neither party is relying on any prior agreement or statement(s), whether oral or written. Modification of this Agreement may occur only if in writing and signed by a duly authorized agent of both parties. Dated: , 2004 CITY OF ALBERTVILLE, Don Peterson, Mayor Bridget Miller, Clerk 64 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2000-11 AN ORDINANCE ALLOWING THE CITY COUNCIL TO SET MUNICIPAL WATER TRUNK ACCESS CHARGES AND DESIGNATING THE USE OF SUCH CHARGES The City Council of the City of Albertville, Minnesota, ordains: SECTION 1: DEFINITIONS For the purpose of this ordinance, the following words and terms shall have the meanings set- forth below. Subd. 1. "CITY" means the City of Albertville, Wright County, Minnesota. Subd. 2. "OWNEW' means an individual or entity holding legal or equitable title to property within the City of Albertville. Subd. 3. "MUNICIPAL WATER SYSTEM" means any part of the network of municipal water connections and pipes located within the City of Albertville, including water trunk lines and lateral water lines. Subd. 4. "MUNICIPAL WATER TRUNK ACCESS CHARGE" means a charge imposed by the city for connection to the city's trunk water line within a given municipal water district. Subd. 5. "MUNICIPAL WATER DISTRICT" means a geographical division of property within the City providing the basis for the municipal water trunk access charge. Subd. 6. "MUNICIPAL WATER CONNECTION means the act of connecting any property or structure to City municipal water system such that said property or structure is able to draw' water from the municipal water system. SECTION 2. MUNICIPAL WATER DISTRICTS The City hereby establishes a municipal water district over all property within the City's borders. 65 SECTION 3.MUNICIPAL WATER TRUNK ACCESS CHARGE Municipal water trunk access charges shall be imposed on all land within each municipal water district so as to reimburse the costs associated with the installation of trunk water lines, water mains and other necessary water distribution facilities. The City Council may by resolution exempt from the municipal water trunk access charge those lands within each municipal' water district which are already connected to the City's municipal water or which have been previously; assessed for the costs of the installation of municipal water trunk facilities. No connection shall be made to the City municipal water system serving the property of any person or occupants of the land, parcel or premises upon which municipal water trunk access charges remain unpaid: SECTION 4. AMOUNT OF MUNICIPAL WATER TRUNK ACCESS CHARGE` The municipal water trunk access charge shall be $1,200 per gross acre of land which is subdivided or connected to the water system. SECTION 5. METHOD OF CALCULATING CHARGE The municipal water trunk access charge shall be based on the gross area of land on the plat or other property being subdivided, including all outlots. The City Council shall have the power to change the basis on which such charges are calculated. SECTION 6. TIME OF PAYMENT All trunk access charges shall be paid to the City at the earlier of: 1) final plat approval for any plat in which a new municipal water connection is required for any property in such plat which is located within a municipal water district, or 2) issuance I of a building permit by the City for which a new municipal water connection is required within a municipal water district. No final plat approval or building permits shall be issued prior to payment of the trunk access charges unless other arrangements for the payment of the municipal water trunk access charge are made and approved by the City. Payment shall be in cash or by check acceptable to the City Clerk and/or Administrator. 66 SECTION 7. USE OF TRUNK ACCESS CHARGES The City may establish one or more Trunk Water Funds, and may credit all thank access charges to such fund. Such funds may, as determined by Council resolution, be used to offset costs incurred in the installation of existing or future water" lines, or any debt service incurred in the past or to be incurred in the future to finance the municipal water expansions, improvements, or any combination of the above. SECTION 8. RESERVATION This ordinance in no wayprecludes the City Council from adopting additional ordinances imposing other water -related charges in lieu of assessments, or other such ordinances relating to area.or service charges with regard to the municipal water system, nor does this ordinance preclude the City from assessing to property owners the costs related to the installation of water lines, trunk mains, laterals and other water related facilities installed by the City. Nothing contained in this ordinance shall act to revoke any existing water access charges. SECTION 9. REPEALER. City Ordinance 2000-11 entitled "AN ORDINANCE ALLOWING THE CITY COUNCIL TO SET MUNICIPAL WATER TRUNK ACCESS CHARGES AND DESIGNATING THE USE OF SUCH CHARGES" is hereby repealed. SECTION 10. EFFECTIVE DATE This ordinance shall be effective January 1, 2005. Passed this 20'h day of December, 2004. Mayor City Clerk I 67 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE REQUIRING SANITARY SEWER TRUNK ACCESS CHARGES AND DESIGNATING THE USE OF SUCH CHARGES The City Council of the City of Albertville, Minnesota, ordains: SECTION 1: DEFINITIONS For the purpose of this ordinance, the following words, terms and abbreviations shall have the meanings set out below, unless the context specifically indicates otherwise. Subd. 1. "CITY means the City of Albertville, Wright County, Minnesota. Subd. 2. "OWNER' means an individual or entity holding legal or equitable title to II' property within the City of Albertville. Subd. 3. "CITY SANITARY SEWER SYSTEM" means any part of the network of sanitary sewer connections and pipes, including the sanitary sewer treatment plant located within the City of Albertville, or any lines outside of the City of Albertville but which connect to and are serviced by the Albertville sanitary sewer, treatment plant. Subd.4. "SANITARY SEWER TRUNK ACCESS CHARGE" means a charge imposed by the city for connection to the city's`trank sewer line within a given sanitary sewer district. Subd. 5. "SANITARYSEWER DISTRICT" means a geographical division of property within the City providing the basis for the sanitary sewer trunk access charge. Subd. 6. "SANITARY SEWER CONNECTION" means the act of connecting any property or structure to City sanitary sewer system such that said property or structure is able to discharge fluids into the City sanitary sewer system. SECTION 2 SANITARY SEWER DISTRICTS The City hereby establishes a sanitary sewer district over property within the City's borders. 69 SECTION 3. ESTABLISHMENT OF SANITARY SEWER TRUNK ACCESS CHARGE Sanitary sewer trunk access charges shall be imposed on all land within each sanitary sewer district so as to reimburse the costs associated with the installation of trunk lines, lift stations and other necessary sewer collection facilities. City Council may by resolution exempt from the sanitary sewer trunk access charge those lands within each sanitary sewer district which are already connected to the City's sanitary sewer or which have been previously assessed for the costs of the installation of sanitary sewer trunk facilities. No connection shall be made to the City sanitary sewer system serving the property of any person or occupants of the land, parcel or premises upon which sanitary sewer trunk access charges remain unpaid. SECTION 4 AMOUNT OF SANITARY SEWER TRUNK ACCESS CHARGE The sanitary sewer trunk access charge shall be $1,400 per gross acre of land which is subdivided or connected to the sewer system. SECTIONS. METHOD OF CALCULATING CHARGE The sanitary sewer trunk access charge shall be based on the gross area of land on the plat or other property being subdivided, including all outlots. The City Council shall have the power to change the basis on which such charges are calculated. SECTION 6. TIME OF PAYMENT All thank access charges shall be paid to the City at the earlier of: 1) final plat approval for any plat in which a new sanitary sewer connection is required for any property in such plat which is located within a sanitary sewer district, or 2) issuance of a building permit by the City for which a new sanitary sewer connection is required within a sanitary sewer district. No final plat approval or building permits shall be issued prior to payment of the trunk access charges unless other arrangements for the payment of the Sanitary Sewer trunk access charge are made and approved by the City. Payment shall be in cash or by check acceptable to the City Clerk and/or Administrator. 70 SECTION 7. USE OF TRUNK ACCESS CHARGES • The City may establish one or more Trunk Sewer Funds, and may credit all trunk access charges to such fund. Such funds may, as determined by Council resolution, be used to offset costs incurred in the installation of existing or future sewer lines, or any debt service incurred in the past or to be incurred in the future to finance the sanitary sewer expansions, improvements, or any combination of the above. SECTION 8. RESERVATION This ordinance in no way precludes the City Council from adopting additional ordinances imposing other sewer related charges in lieu of assessments, or other such ordinances relating to area or service charges with regard to the City Sanitary Sewer System, nor does this ordinance preclude the City from assessing to property owners the costs related to the installation of sewer lines, trunk mains and other sewer related facilities installed by the City. Nothing contained in this ordinance shall act to revoke the existing Sewer Access Charges. SECTION 9. EFFECTIVE DATE This ordinance shall be effective upon passage by the City Council and publication in the official city newspaper. Passed this 20'h day of December, 2004. Mayor City Clerk (Seal) • 71 CITY OF ALBERTVILLE ORDINANCE NO. AN ORDINANCE SETTING VARIOUS DEVELOPMENT FEES The City Council of the City of Albertville, Minnesota, ordains: SECTION 1: DEVELOPMENT FEES. The following development -related fees are hereby established in the City of Albertville, effective January 1, 2005: A. Sewer Access Charge, per residential equivalent unit $4,600.00 B. Water Access Charge, Joint Powers portion, res. Equivalent unit $1,550.00 C. Water Access Charge, City portion, per residential equivalent unit $ 950.00 D. WaterTrunk Access Charge, per gross acre $1,200.00 E. Sewer Trunk Access Charge, per gross acre $1,400.00 F. Sewer connection inspection fee $ 100.00 G. Water connection inspection fee $ 100.00 H. Private sewage disposal system permit fee $ 100.00 I. Storm water utility connection charge, due upon issuance of building permit Single Family Residential $ 100.00 Duplex $ 140.50 Four -plea on 1/3 acre $ 253.10 All other properties 0%-5% impervious surface, per acre charge $ 159.40 6%-35% impervious surface, per acre charge $ 300.00 " 36%-65% impervious surface, per acre charge $ 421.90 66%-100% impervious surface, per acre charge $ 759.40 73 J. Building permit fees issued under the Minnesota State Building Code, based on valuation . Total Valuation Fee $1.00 to $500.00 $25.00 $501.00 to $2,000.00 $25.00 for the first $500.00 plus $3.25 for each additional $100.00, or a fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $73.75 for the first $2,000.00 plus $14.75 for each additional $1,000.00, or a fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $413.00 for the first $25,000.00 plus $10.75 for each additional $1,000.00, or a fraction thereof, to and including $50,00000 $50,001.00 to $100,000.00 $681.75 for the first $50,000.00 plus $7.50 for each additional $1,000.00, or a fraction thereof, to and including $100,000.00 • $100,001.00 to $500,000.00 $1 056.75 for the first $100 000.00 plus $6.00 for each additional $1,000.00, or a fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,456.75 for the first $500,000.00 plus $5.00 for each ` additional $1,000.00, or a fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,956.75 for the first $1,000,00000 plus $4.00 for each additional $1,000.00, or a fraction thereof 74 • Other Building Permit -Related Inspections and Fees: l . Inspections outside of normal business hours ........... $47.00 per hour 2. Re -inspection fees assessed under provisions of Section 305.8......................................................... $47.00 per hour 3. Insp. for which no fee is specifically indicate......... $47.00 per hour (minimum charge - one-half hour) 4. Additional plan review required by changes, additions or revisions to plans .................................................. $47.00 per hour 5. For use of outside consultants for plan checking and inspections, or both ................................................. Actual costs* 6. Commercial/Industrial Cert. Of Occupancy .............. $50.00 7. Fireplace (new residence) .......................................... $5000 8. Plumbing (new residence) ......................................... $150.00 9. Mechanical (new residence) ...................................... $100.00 10. Site (new residence) .................................................. $150.00 11. Fence (new or existing residence) ............................ $25.00 12. Fireplace (existing residence) .................................... $25.50 13. Plumbing (existing residence) ................................... $25.50 14. Mechanical (existing residence) ................................ $25.50 *Actual costs include administrative and overhead costs. • K. Zoning related fees Item Fee/Escrow 1. Rezoning application $300/$1,000 2. Conditional Use Permit application $300/$1,000 3. Minor Variance application $100/$100 4. Major Variance and appeals applications $300/$500 5. _ Swimming Pool permit Building Permit Fee Schedule 6. Temporary Outdoor Seasonal Sales $50/$0 7. Site and Building Plan Review $300/$1,000 8. Home Occupation application $30/$0 9. ; Special Home Occupation Permit $300/$1,000 10. Land Filling permit $200/$300 11. Land Excavation, Grading permit $200/$300 12. Essential Services permit $300/$1,000 13. PUD Concept Plan application - $300/$1,000 + $50 per lot 14. PUD Rezoning or PUD/Conditional Use Permit application _$300/$1,500 + $50 per lot 75 L. Subdivision related fees Item Fee/Escrow 1. Administrative Subdivision application $300/$500 2. Sketch Plan application $200/$1,000 + $50 per lot 3. Preliminary Plat application $450 +$50 per lot/$5,000 4. Final Plat $300/$500 + $50 per lot 5. Park Dedication Fees in lieu of land Residential development 600.15H $2,500 per residential unit Commercial development 600.15I $7,500 per acre subdivided Industrial development 600.15I $2,500 per acre subdivided M. Residential Escrow Administration Fee $75.00 N. Residential as -built survey compliance fee $150.00 (2nd as -built Survey review: $100.00) O. Residential re -inspection fee $50.00 P. Residential landscape re -inspection fee $25.00` SECTION 2: EFFECTIVE DATE The fees set out in this ordinance shall be effective beginning January 1 2005. Passed this 2e day of December, 2004. Mayor City Clerk (Seal) • 76_ . TOTAL VALUATION CURRENT FEE PROPOSED FEE $1.00 - $500.00 $23.50 $25.00 $501.00 - $2,000.00 $26.55-$69.25 $28.25 - $73.75 $2,001.00 - $25,000.00 $83.25 - $391.25 $88.50 - $413.00 $25,001.00 - $50,000.00 $401.35 - $643.75 $423.75 - $681.75 $50,001.00- $100,000.00 $650.75-$1,044.15 $689.25 - $1,056.75 $100,001.00 - $500,000.00 $1,049.75 - $3,233.75 $1,062.75 - $3,456.75 $500,001.00 - $1,000,000.00 $3,238.50 - $5,608.75 $3,461.75>- $5,961.75 77 MEMORANDUM • Date: December 20, 2004' To: City Council From: Larry R. Kruse, City Administrator Re: General Update 1. TOWNE LAKES LIGHTS FYI - According to Dave Hempel, all of the underground work (wiring, foundations, etc.) has been completed and they are waiting for Wright -Hennepin to install the poles. Dave thought it is supposed to be done within the next week or so. 2. EXPANDED SHERIFF'S COVERAGE I have requested Lieutenant Dan Anselman to submit a written letter on options for 2005 coverage to be included in your January 3'd Council packet. He is available to attend the Tuesday, January 18a' Council meeting to discuss 2005 coverage. He is suggesting starting a full time officer mid -year. 3. PILOT/KENCO DEVELOPER BILLINGS On Tuesday, December 14th, we reached a tentative agreement on settling delinquent developer billings with Mr. Dent Roessler. City Attorney Couri is developing a settlement agreement, which staff will share with the Council in a closed meeting towards the end of Monday regular council meeting. As you know we have pending litigation and that would be the reason for the closed session. 4. EDINA DEVELOPMENT After a long and arduous effort to negotiate a settlement with Edina Development, it appears we have reached an impasse. First the good news! We did collect $131,600 of delinquent funds by withholding building permits and other enforcement actions. Currently, they owe $268,77.88, which is primarily for engineering. Edina has paid all of the legal and planning consulting fees, but disagrees on paying the engineering bills. In a last attempt, I offered to discount the remaining billing by 10%, and pulled that offer at the deadline of mailing this Council packet. It is City Attorney Couri's and my recommendation to seek legal remedies to collect these funds. Further, to seek compliance with many of the wetland issues that have remained unresolved after months of discussions. 5. DOWNTOWN REDEVELOPMENT/TIF Enclosed in your packet is a proposal from Community Partners to host a forum for the City Council, Planning Commission and Staff to discuss downtown issues related to redevelopment of downtown properties such as the Eull property; residential properties north of City Hall, grain 79 elevator and properties north of County Road 37. Further, to discuss the traffic issues, which may include consolidating streets and installation of a traffic signal. I have worked extensively with Dave Maroney of Community Partners on similar issues and recommend his firm to facilitate this discussion. Mr. Maroney will help us understand the dynamics of redevelopment, what financial tools like tax increment financing are available to assist implementation. Further, Mr. Maroney has excellent skills, which will build on our relationship with NAC and S.E.H. At the end of this meeting, the City Council should be in aposition to decide whether or not they wish to continue with the development of a more detailed plan and strategy. If the Council wants to move forward with some of the previously discussed concepts, I feel this is a necessary to achieve your goal. 6. CITY HALL AND WASTEWATER TREATMENT PROJECT FINANCING As you know interest rates are climbing. If we know that we will be doing the City Hall project and the Wastewater Treatment expansion, I suggest we consider seeking financing while rates are still attractive. Any delay, will likely result in higher rates. To proceed, we need to size the issue and have our financial consultants put together additional information. 80 � �lbertvillc�lSnmN Town Ming. Big City Ufa. TO: City Council FROM: Tina L. Lannes DATE: December 10, 2004 RE: - Closing Inactive Capital Funds The 2003 Audited Financial Statements noted that the City of Albertville closed Inactive Capital Funds. KDV Auditors recommended closing any capital accounts that are not an active project. The following 22 funds are no longer active. With accepting the audited financial statements, the funds;were closed, but recommend that there is official council action on the issue even though by accepting the Audited Financial Statements the closing of the funds were approved. Those Funds are: 406 TIF #6 Fraser Steel 421 Barthel Ind. Drive and 52nd St. 426 North Frontage Rd. 427 Summerfield Addition 428 NE Sewer & Water Extention 429 CSAH 19l37 Intersection 430 - Parkside 3rd addition 432- Parkside 4th addition 435 Cedar Creek Ind. Park_ 440 Parkside Commercial Park 444 Pkyk's 446 Fire Hall 447 ` 57th St. Improvement 448 CSAH 19 Improvement 449 62nd Street Improvement 451 Mooney Addition 452 Traffic Light 454 SW Lift Station 457 Heuring Meadows 460 WWTF Expansion 461 Towne Lakes Lift Station 464 Albertville Business Park CITY COUNCIL ACTION REQUESTED Motion to approve the resolution to close the capital project funds. 83 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-43 A RESOLUTION CLOSING CERTAIN FUNDS WHEREAS, the Albertville City Council has reviewed its annual audit; and WHEREAS, the City's auditing firm has recommended elimination of some unnecessary funds. NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: • Fund 406 (TIF #6 Fraser Steel) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 421 (Barthel Ind. Drive and 52nd St.) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 426 (North Frontage Rd) is closed to Fund 400 (Closed Capital Projects Fund) • • Fund 427_(Summerfield Addition) is closed to Fund 400 (Closed Capital Projects Fund) • ' Fund 428 (NE Sewer & Water Extention) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 429 (CSAH 1,9/37 Intersection) is closed to Fund 400 (Closed Capital Projects Fund) • _ Fund 430 (Parkside 3`d Addition) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 432 (Parkside 4th Addition) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 435 (Cedar Creek Ind. Park) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 440 (Parkside Commercial Park) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 444 (Psyk's) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 446 (Fire Hall) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 447 (57th St. Improvement) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 448 (CSAH 19 Improvement) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 449 (62nd Street Improvement) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 451 (Mooney Addition) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 452 (Traffic Light) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 454 (SW Lift Station) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 457 (Heuring Meadows) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 460 (WWTF Expansion) is closed to Fund 400 (Closed Capital Projects Fund) • Fund`461 (Towne Lakes Lift Station) is closed to Fund 400 (Closed Capital Projects Fund) • Fund 464 (Albertville Business Park) is closed to Fund 400 (Closed Capital Projects Fund) ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20th DAY OF DECEMBER, 2004. 84 ■ • Small Town Wng No Clty We. TO: Larry Kruse FROM: Tina L. Lannes DATE: December 10, 2004 RE: Transfers and designations Currently the City of Albertville has a significant Sewer Access Fund Balance that needs to be designated and transferred for projects. The un-audited balance for December 15, 2004 for the SAC Fund was $5,768,868.11. The funds need balances designated and/or transferred for projects so they are not in the General Fund and Special Revenue Reserves as Undesignated. The undesignated or unreserved balances give a false impression that the City of Albertville has no projects for these monies in mind and just carries an excess balance. Staff recommendations for City designation and transfers: Transfer $1,050,000 from the SAC Fund # 204 to the Public Works Facility Debt Service Fund # 358. Designate'$1,000,000 of SAC Fund # 204 for the 2005 Waste Water Treatment Project. Designate $833000 of the SAC fund #204 to the 2005 City Hall Capital Project. Transfer $1127,709 from the SAC Fund # 204 to the 2000 SWR Debt Service Fund # 356 for Bond Payments. Designate $350,000 of the Park Fund # 201 for the CSAH Trail. Transfer $633,111 from the General Fund # 101 to Fund #102 Capital Equipment. Designate $1,000,000 of the General Fund # 101 for Working Capital. CITY COUNCIL ACTION REQUESTED Motion to approve the resolution #2004-44 to Transfer $1,050,000 from the SAC Fund # 204 to the Public Works Facility Debt Service Fund # 358. Motion to approve the resolution #2004-49 to Designate $1,000,000 of SAC Fund # 204 for the 2005 Waste Water Treatment Project. Motion to approve the resolution #2004-50 Designate $8 33,000 of the SAC fund #204 to the 2005 City Hall Capital Project. 85 Motion to approve the resolution #2004-45 to Transfer $1,127,709 from the SAC Fund # 204 • to the 2000 SWR Debt Service Fund # 356 for Bond Payments. Motion to approve the resolution #200448 Designate $350,000 of the Park Fund # 201 for the CSAH Trail Motion to approve the resolution #2004-46 Transfer $633,111 from the General Fund # 101 to Fund #102 Capital Equipment Motion to approve the resolution #200447Designate $1,000,000 of the General Fund # 101 for Working Capital. i • 86 CITY OF ALBERTVILLE • COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-44 A RESOLUTION TRANSFER SAC FUNDS WHEREAS, the Albertville City Council has reviewed its SAC Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer $1050,000 from the SAC Fund # 204 to the Public Works Facility Debt Service Fund # 358. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20t" DAY OF DECEMBER 2004. Don Peterson, Mayor Bridget Miller City Clerk • 87 CITY OF ALBERTVILLE COUNTY OF WRIGHT • STATE OF MINNESOTA RESOLUTION NO.2004-45 A RESOLUTION TRANSFER SAC FUNDS WHEREAS, the Albertville City Council has reviewed its SAC Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer $1,127,709 from the SAC Fund # 204 to the 2000 SWR Debt Service Fund # 356 for Bond Payments. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20' DAY OF DECEMBER, 2004. Don Peterson, Mayor • Bridget Miller City Clerk 88 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-46 A RESOLUTION TRANSFER GENERAL FUNDS WHEREAS, the Albertville City Council has reviewed its GENERAL Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Transfer $633,111 from the General Fund # 101 to Fund #102 Capital Equipment, ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20th DAY OF DECEMBER, 2004. Don Peterson, Mayor Bridget Miller City Clerk 89 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-47 A RESOLUTION DESIGNATE GENERAL FUNDS WHEREAS, the Albertville City Council has reviewed its GENERAL Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Designate $1,000,000 of the General Fund # 101 for Working Capital. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20th DAY OF DECEMBER, 2004: Don Peterson, Mayor Bridget Miller City Clerk 90 CITY OF ALBERTVILLE • COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-48 A RESOLUTION DESIGNATE PARK FUNDS WHEREAS, the Albertville City Council has reviewed its PARK Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Designate $350,000 of the Park Fund # 201 for the CSAH Trail. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20th DAY ` OF DECEMBER 2004. Don Peterson, Mayor Bridget Miller City Clerk 91` ■ ■ CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2004-49 A RESOLUTION DESIGNATE SAC FUNDS WHEREAS, the Albertville City Council has reviewed its SAC Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Designate $1,000,000 of SAC Fund # 204 for the 2005 Waste Water Treatment Project. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20tg DAY -OF DECEMBER, 2004. Don Peterson, Mayor Bridget Miller City Clerk • 92 CITY OF ALBERTVILLE • COUNTY OF WRIGHT STATE OF NIINNESOTA RESOLUTION NO.2004-50 A RESOLUTION DESIGNATE SAC FUNDS WHEREAS, the Albertville City Council has reviewed its SAC Fund; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemental: Designate $833,000 of the SAC fund #204 to the 2005 City Hall Capital Project. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 20th DAY OF DECEMBER, 2004. Don Peterson, Mayor Bridget Miller City Clerk 93 FAX NO. :9525959837 Dec. 16 2004 05:34PM P2 • Northwest Associated Consultants Attu: Alan Hrixius 4900 Olson Memorial Highway Suite 202 Golden Valley, Mai 55422 Dear Alan: one: (163) 323-9096 Fax: (763)323.1245 Per out conversation Monday October 1 Ith, Edina Development has generated this latter to represent the conditions we have or will meet to install our monument within The Preserve v, f Albert Villas. Leggy Descnipt%n and Easement Edina Development contacted Matt Davich with E.G. Rud & Sons, Inc. to confirm the legal description of the monuments location and to make sure Edina can do an easement on that particular lot. This will be completed and filed with the proper jurisdiction. Please see attachment of legal description. Monument Ovsearshi - P Edina Development will retain owr whip of the monument. Sign Design and Maintenance Elements, Inc. has created an easily maintainable monument for The Preserve, The monument itself is m=ted for withstanding harsh weather conditions and requires minimum care. Edina Development had also agreed to the City's request regarding the maintenance anti lawn care of the monument. All landing around or near monument is to be kept at a minimum... minimum referencing to a limited number of vegetation. Our corporate landscape team has been contacted and they have been contracted for the next tare years. If Edina Development should choose not to remw maintenance or fail to keep this agreement, Edina will need to remove monument from plat at their expense. Should monument frill into disarray despite maiftnance ad Edina Development fails to remove in a timely fashion, the City of Albertville has the right to remove at the cos of developer. Provi w Lawn & Snow Care Elements, Inc. Jerome Q'3alento K.ari 3111 Abort Ave 10044 Flanders Ct, . Buffalo., MN $5313 suite 100 763-692-330$ Blaine, MN $5449 763.210-7747 FROM :NAC FAX NO. :9525959937 Dec. 16 2004 05:34PM P3 wit%, 7001ndw*y Avenue, Anoka, MN 55303 Phone: (761) 323.9086 Pax; (763) 323.1245 Monument Fee $500 to be paid We hope to have addressed all of your ooioer m regarding our monumern:, if we have not, please give us the oppaitunity to address any concerns or issues that may arise. I can be reached at 763-323.9086 or Wd4Aders,com Si Ga Edina Development CC; Larry Xruse City of AlbefMile-mmintsuvot Me CM Clty ofAlbeMille-Attomey FROM :NAC FAX NO. :9525959937 Dec. 16 2004 05:35PM P4 r_ 16 r i y tierir yl„�. ot dll.� r r ,r r � .r.r.r..�rrrW...r•. f � i wJ.r�...5�� •�L1l..rP` r t0 Jq"d �p1I5L 13SLISIZESL 09-OT vesz/aT/ss FROM :NAC FAX NO. P56P :9525959837 Dec. 16 2004 05:3M �R•.t_tt .. _ ya : 1�td ,i'�; "y" 4:. • � k"':'' 3.' r( . .`,'�.��.:+'t: �!'a !NI �. ,, h:�•a•,�. ,tJ...�„;ti,.•_!�r• r •1;. ".`;,1�ti . 'tL*�a4�fia•t: �•';?i 5 ��'�'Ihe l+{! `+:�.•�i'�r{if: ,� ��AN. ��. 'E'1.F en i 'MYWra � 1• . .4 yl...�f•'•F . a . ppmmr • •• lift 11il, + tip , id So i • f ©fin FROM :NAC FAX NO. :9525959837 Dec. 16 20D4 '05:36PM P6 uvv ry b ww I I S..YV Iv IRI AN tiro! lM of *# resat Nrdtf of the avpwW Ouoreer of ttta ftftvo *wf and th e IOUV r wt awar gr of the UWthenst t#ser ter, SaetJorr Z Towm o I R'&,%w 2� Tqh Coint,% WwwPabs 4mmtmrd eta Wam t+`arM@N bg ot, tfto Sftetltoerrt comer of tend swomwst garter of the WhotfRt CaortM Own forth 00 Ow tN6 lo�►tae 31 eet:Araala Eat (as9trrrred baar#rg�j t000f natal to MVW of the SNAVISM r7 W14f a d►etanab of 3718 that -to ttto aontot*te of C*SA.N, Ift 18 (farMwfY Wtht Ceurtty I 30 etttaoo.`ORWI1 a to h 37 Wtft+taV� POt of MOM *won"Ombeft as OS rnhut" raft a allkt&m of �. E t�tt fear � M M mid Icft distal of +: t55AW frets#Woo ner+rfteeat doftoft 85 dM6ratea CO wAwfto loft a aMaraae of 24it 26 Awt to Ow ooratertbte of AA-H. " 18 (*WTM rW V#10t County pwW Na 115k thaw Seam skft sefd mntitrhm for o dtrttance of 7 .SS ieE ruff W NorthaAy oamw c►(MMW At7tNffON them r Sabuth 32 ra ttatr Of o 001ds Wal wrw#w the hwwtlrweoterly the of aam need the S'outr►wsstwty sin theraef fm 0 efAe onto of 3.iCM NK rraar+lt or Mm to an r dirsKOP oft tla Nero► 00 of tho Sots 100 aarere of to" aftw* of IN awrtort t W40 SaettR SP 10 mNnr W 40 4000001 NMet sib aft Narbt Gm of 00 Soth 500 SWM of then Seutfrrwt Owtv of the DmOojW ttMr ier far a Maw of 1024.94 Wt. effort or hm to of Woo ifftts of JIM S'MOOMvrt sawfor of the Srurtheast Ottartlr; dtt Mft SWO W 0 OWAKO 50 ataatnata iMtrtt G%wg SW WAwt the of aNd awetww Elwww aef flea t> *r a aatt i4o of 0.17 foot to ors bfv"Wm of Ow lMet" mm of the Scum 10 ma of tilt raw Huff of the Gwrter of ;Me MosvO AwOM tlunstt Sots 1 doWoae M fi tufos at Boom 10 =10 Ntem " of the South 10 tods of the cow Naff of mo 4 sw* of ft MW~ Dwrhr Aer a dt w of 300 fmt, maro or Hm to the aartter** of t+iamty r mmftw S to shown on #rite plat of AUVT WJ.A* therms 1rlxtMteetlxty atat saD aarrisor+" of Cfflty MCI$ Ah~ S os egerwrt are teen plat o4 A 1' � to tfle rr► W *Mgiy Oanw of AMM Vt Stolle 0 deg ms !!dt m tett, 9 ski somft Usi oronq Ow oartor*t of Jbtroat Avow fit o dlwtaoaa of ti"W fait to ttw point of Mean tta W an ltbwofty Wr+ty► by La find t Shrrs dotted 04-04M.)- �a r% .. r,% r• to , o r• 1r _r , t h• rL t //1 t•I �f--till � ( 100 r► r•� SM1e of the SM1 al/10 p;r"INW ColO�' of $Wtf4 0! 9�`t14 of Smetim f� fi7.92 IN 4t �•+AV�' ,fir, A"' �" w _�i. _ •�. ... F .�f. per. FROM :NAC FAX NO. :9525959837 Dec. 16 2004 05:37PM P7 iiYM Y• Muu 1 •v1r � �� •u• - Vol .r.. f �, /! ' ,e NO Laftso Ail it I %f �i I f r Jj 1 1 f FROM :NAC w FAX NO. :9525,359837 Dec. 16 2004 05:37PM P8 September 20, 2004 Northwest Ammiaxod Consultants Attn: Alan Brixius 4800 Olson Memorial Highway Suite 202 Golden Valley, MIS 55422 Dear Alen: N I MMMM9,00 kW Of STkmk 0DRIA" k' aw mum people to generate t he requested itons reBWing our numument wiihin T he Preserve of Albert tills. Edina Development contacted Matt Davich with E.O. Rud & Sons, Inc. to confirm the legal description of the MOnumehts locaion and to Mahe Sn Una can do an casement on that particular lot. This will be completed and filed with the proper jurisdiction Edina Development has also agreed to the City's request regarding the maintenance and lawn care of the monument. Our corporate landscape team has been contacted and they have been cone tcd for tk next tw years. if Edina should choose not to mew maintenance or fail to keep tarsi$ agreement, Edina will need to remove monument from plat at their expanse. Proview Lawn & Snow Care Jae Q°Ja onto 3111 Abort Ave Buffk1o, MN 55313 612-300-0781 If'you have any qu i(m or conk , I can be reecho! $t 763-323-9086 or eh�r1 ' de�.com Edina Development FROM :NAC FAX NO. :9525959837 Dec. 16 2004 05:38PM P9 y09l 0r200q 13:66 7634971A6B J �j usb tub-t Y ,i+�,N.i RViE 02 t i` AIberMlle CITY OF ALBlI IVI V`fLL IK krte PIK, �+a»�u�r.w«�►W.. ButLathiQr RpE1�lMIT' � ----- --� - P.C. Bic 9 PHONE: MM 4974106 cbso #/Cuk AtieRMLE, MN S5301 A m # No. tJ n1� , Parr FOWS il�tSnuumm .+. .. PW dt La. IL w► at �; .« �- sft AmMl"M+i t ones" R Ce .r �...�..�« s &w ., ..1 WAC_.r._...�.,....r..� SWIMMER !, LOOP TM 1 arAL (' ire. no p.. Type of Camt.amow" Die Uae of Blot ��f►GMi1 ��, tom, in p+ dt is PO4K *a d twk whisk �Gl► L�Itd A i t 0* &&aft dsid City d t': fttAd Name RED 8pd� Yea ft xug r I APPMvAU, DM Copal Apttoof rwrlllrrr� 1/�I Hoft De 1 _NY o*s `" IlYrrr.�iaw��r i�rl�w�r��. p t�yEn�e�r ...tea MMw FROM :NAC FAX NO. :9525959837 4 SEP �4 Dec. 1_6 2004 05:3B'M PiO PAGE 03 CXY 39?� Mgt B Ujv AAwava, RU, am 11 Ph 763-4 blow t or type AU ��t �o au on baft- Building permit No: t_ ..,., ,_ ul►� d� Pit. UM Addr= k cry .1L—._.-._.�._. The ApphoW is (PhMw duck oar): P oww cmmwwr other P90p i q' ownel's b% x NUmbar �.." ? a_-1Y Stec S GQt Blf9 New Tok*na Nwmber l( / y tl ��1�.A Y- tt ��YY ! ©lure Number city Stec, zip ccdo ,i�iN�i�i�-- r ��rarrr� rMr r AppH tffi'>s N= (i - w) .�nuaartr...+wrwwrr-..w.. T W Numba Street AAdnw C.o is Number Cky Z�'Cojc QWi.rr., 4MEMM MW fldsx.. rlewrwsaw.w—lb—do iWAUM4.wa-