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2015-02-02 CC Agenda Packet City of Albertville Council Agenda Monday, February 2, 2015 City Council Chambers 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes. M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-02-02 CC Agenda.doc Meeting Date: February 2, 2015 1. Call to Order 2. Pledge of Allegiance – Roll Call 3. Recognitions – Presentations – Introductions A. Introduction – Chanticlear Pizza B. Recognition – Certificate of Achievement for Excellence in Financial Reporting (pgs 4-5) 4. Public Forum – (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Tuesday, January 20, 2015 regular City Council meeting minutes as presented (pgs 6-9) B. Authorize the Monday, February 2, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 10) C. Approve the annual permit renewal for Consumption and Display of liquor for the City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2015 through March 31, 2016 (pgs 11-12) D. Approve a One-Day 3.2% Malt Liquor License application submitted by the Albertville Lions Club for March 6, 2015 for the Albertville Lions Club Shrimp and Fish Fry (pgs 13-15) E. Approve Pay Estimate #13 and Final to Eureka in the amount of $72,838.24 for W.B. I-94 C-D Road 7. Public Hearings – None Agenda Page 1 City of Albertville Council Agenda Monday, February 2, 2015 Page 2 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-02-02 CC Agenda.doc Meeting Date: February 2, 2015 8. Department Business A. City Council 1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) B. Planning/Zoning 1). Albertville Crossing Feb Fest Event (pgs 16-27) (Motion to adopt Resolution No. 2015-005 approving an outdoor music event at Albertville Crossing, located at 5600 LaCentre Avenue NE, for the date of February 21, 2015.) 2). Goose Hunting (pgs 28-64) (Motion not to suspend Section 6-2-3 of the Albertville City Code prohibiting the discharge of firearms within the City limits for temporary goose hunting permits; OR Motion to approval of Resolution 2015-006suspending the discharge of firearms within the City limits through the issuance of a temporary goose hunting permit within the City of Albertville.) 3). Planning Report (pgs 65-66) C. Building 1). Year End Building Report (pgs 67-68) D. Legal 1). City Attorney Report (pg 69) E. City Clerk 1). Set Local Board of Appeal and Equalization Meeting (Motion to set the Local Board of Appeal and Equalization Meeting for Monday, April 20, 2015 at 5:30 p.m. in the City Council Chambers.) 2). Set February 17, 2015 Workshop (Motion to set a City Council workshop on 2015 Goal Setting for Tuesday, February 17, 2015 at 6:00 p.m. in the City Council Chambers.) 3). Code Enforcement – Verbal Update F. Finance – None G. Public Works/Engineering - None H. Administration 1). City Administrator’s Update (pgs 70-71) 9. Announcements and/or Upcoming Meetings February 9 STMA Ice Arena Board, 6:00 p.m. February 10 Planning Commission, 7:00 p.m. Agenda Page 2 City of Albertville Council Agenda Monday, February 2, 2015 Page 3 of 3 M:\Public Data\City Council\Council Agendas\2015 Agendas\2015-02-02 CC Agenda.doc Meeting Date: February 2, 2015 February 16 Presidents Day, City Offices Closed February 17 City Council Workshop (Tentative), 6:00 p.m. City Council, 7:00 p.m. February 23 Joint Powers Water Board, 6:30 p.m. March 2 City Council, 7:00 p.m. March 9 STMA Ice Arena Board, 6:00 p.m. March 10 Planning Commission, 7:00 p.m. March 16 City Council, 7:00 p.m. March 23 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. March 30 Joint Meeting, 6:00 p.m., St. Michael City Center FEBRUARY MARCH Su M Tu W Th F Sa Su M Tu W Th F Sa 1 CC 2 3 4 5 6 7 1 CC 2 3 4 5 6 7 8 Ice 9 PC 10 11 12 13 14 8 Ice 9 PC10 11 12 13 14 15 H 16 CC 17 18 19 20 21 15 CC 16 17 18 19 20 21 22 JP 23 24 25 26 27 28 22 JP23PK 24 25 26 27 28 29 JM 30 31 10. Adjournment Agenda Page 3 Government Finance Officers Association 203 N. LaSalle Street - Suite 2700 Chicago, IL 60601 Phone (312) 977 -9700 Fax (312) 977 -4806 October 24, 2014 The Honorable Jillian Hendrickson Mayor City of Albertville PO Box 9 Albertville MN 55301 -0009 Dear Mayor Hendrickson: We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended December 31, 2013 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An award for the Certificate of Achievement has been shipped to: Adam Nafstad City Administrator We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. A sample news release is enclosed to assist with this effort. In addition, details of recent recipients of the Certificate of Achievement and other information about Certificate Program results are available in the "Awards Program" area of our website, www.gfoa.org. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, Government Finance Officers Association f G.c Stephen J. Gauthier, Director Technical Services Center SJG /ds Agenda Page 4 Government Finance Officers Association 203 N. LaSalle Street - Suite 2700 Chicago, IL 60601 Phone (312) 977 -9700 Fax (312) 977 -4806 10/24/2014 NEWS RELEASE For Information contact: Stephen Gauthier (312) 977 -9700 Chicago)- -The Certificate of Achievement for Excellence in Financial Reporting has been awarded to City of Albertville by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to the individual(s), department or agency designated by the government as primarily responsible for preparing the award- winning CAFR. This has been presented to: Finance Department, City of Albertville The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving approximately 17,500 government finance professionals with offices in Chicago, IL, and Washington, D.C. Agenda Page 5 Page 1 ALBERTVILLE CITY COUNCIL TUESDAY, January 20, 2015 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Hudson, Olson, and Sorensen Absent: Vetsch Others Present: City Administrator-PWD Adam Nafstad, City Clerk Kimberly Olson, Dana Berg, Aaron Brom, and Brad Cedergren 3. RECOGNITIONS – PRESENTATIONS – INTRODUCTIONS There were no presentations. 4. PUBLIC FORUM Brad Cedergren, 4980 Kalenda Avenue NE, was present at the meeting. Cedergren stated he was present to address the comments made by Council member Vetsch at the January 5, 2015 City Council meeting. He stated the comments made by Vetsch questioned his character to serve on the Parks Committee and he found them to be offensive and inaccurate. He stated Vetsch claimed Cedergren brought false allegations against the City when in fact it was a campaign violation complaint against the sitting mayor. He also stated that Vetsch claimed he brought harm to the City. Even though Vetsch was not present at this meeting, Cedergren requested that Vetsch publicly retract the comments, make a public apology, and acknowledge his contributions to the community. Hudson inquired of Cedergren if there was anything that Cedergren was requesting of the Council present this evening or if this was a matter between Cedergren and Vetsch. Cedergren clarified he is seeking a response from Vetsch and since the comments were made in a public setting, he would like his request addressed at a public setting. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Agenda Page 6 City Council Meeting Minutes Page 2 Regular Meeting of January 20, 2015 Motioned by Sorensen, seconded by Hendrickson, to approve the agenda as presented. Ayes: Hendrickson, Hudson, Olson, and Sorensen. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the January 5, 2015 regular City Council meeting minutes as presented B. Authorize the Tuesday, January 20, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution No. 2015-003 Approving the Application and Permit for an Off-Site Gambling Permit for the STMA Youth Hockey Association to conduct a raffle on March 21, 2015 at the STMA Ice Arena, located at 5898 Lachman Avenue NE D. Approve a One-Day Temporary Consumption and Display Liquor License for January 24, 2015 for the Albertville Fire Hall, located at 11350 57th Street NE and approve an Exemption from the Prohibition of Consumption of Liquor at the Fire Hall for January 24, 2015 Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, and Sorensen. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS – None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.) Fire Membership Sorensen reported the membership held their regular business meeting this month. The membership announced two retirements from the department: Jay Eull and Rob Rich. Nafstad stated they received 25 employment applications for the full-time Fire Chief position. The Interview Panel will be meeting on January 21 to review the scored applications. Each application was scored by both Albertville and Otsego. STMA Ice Arena Board Hudson reported the Knight to Remember event is set for March 21. Hendrickson stated tickets have been sold out except for several VIP tickets. DRAFTAgenda Page 7 City Council Meeting Minutes Page 3 Regular Meeting of January 20, 2015 Hudson stated the STMA Youth Hockey Association president, Josh Opiola, reported that MASC (Minnesota Amateur Sports Commission) will be bringing forward a feasibility study for a second sheet of ice and it should be a comprehensive report. Sorensen stated that it will be interesting to see this study compared to the one done approximately a year or so ago. Nafstad stated they discussed the event rate for the Knight to Remember event. Hudson reported that Vetsch had concerns with charging STMA YHA for the event, but the Association explained they had been expecting the charge and it has been charged the last several years. Sorensen clarified that it is an attempt to recoup a portion of the Arena’s cost to host that event. B. Planning/Zoning 1). Planning Commission Appointments Nafstad reported the Personnel Committee conducted interviews of four applicants on January 5, 2015 for the Planning Commission vacancies. The Committee recommended appointing Ron Klecker to a term expiring December 31, 2015 and Jeremy Dominick to a term expiring December 31, 2017. The Council did not have any comments. Motioned by Hudson, seconded by Hendrickson, to adopt Resolution No. 2015-004 entitled Resolution to Appoint Planning Commissioners to Vacant Planning Commission Seats. Ayes: Hendrickson, Hudson, Olson, and Sorensen. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. C. Building – None D. Legal – None E. Finance – None F. City Clerk – None G. Public Works/Engineering – None H. Administration 1). City Administrator’s Update Nafstad reported staff will be advertising the Parks Committee Vacancy in the coming weeks. They hope to have the Committee review applications at their March meeting. Nafstad stated that he would like to advertise the 57th Street NE/Church of St. Albert’s improvement project and open bids in February. He stated he would like the project to begin immediately following Friendly City Days. He stated this project was bid last year, but not constructed primarily due to budget. The project plans and specs are available for review if requested. Nafstad stated the City and Church still need to finalize the cost-share/right-of-way agreement. DRAFTAgenda Page 8 City Council Meeting Minutes Page 4 Regular Meeting of January 20, 2015 Nafstad reported that staff has some preliminary discussions with St. Michael staff about Albertville providing sanitary sewer service to a portion of St. Michael. The area to be served is adjacent to Albert Villas and south of Fieldstone Elementary. Nafstad reported that the discussions were triggered by development interest and Albertville having sanitary sewer readily available. Olson inquired if the Wastewater Treatment Facility could handle the extension. Nafstad replied the plant currently has the capacity. Nafstad stated that the service arrangement may be an opportunity to further mitigate drainage issues in the Albert Villas area. Nafstad was seeking direction from Council if staff should pursue the possibility and noted that it has not yet been discussed by the St. Michael City Council. Council directed Nafstad to continue the dialogue. Nafstad stated there are several upcoming topics that merit possible workshops and he inquired if Council had a preference of holding them before or after the regular City Council meetings. Council preferred workshops prior to the regularly scheduled meetings. 9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS Hendrickson reported the State of the Cities is scheduled for Tuesday, January 27, 2015 at 11:30 a.m. at the St. Michael City Center. She stated that she and Nafstad will be presenting for Albertville and encouraged other Council members to attend. January 26 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. February 2 City Council, 7:00 p.m. February 9 STMA Ice Arena Board, 6:00 p.m. February 10 Planning Commission, 7:00 p.m. February 16 Presidents’ Day, City Hall Closed February 17 City Council, 7:00 p.m. February 23 Joint Powers Water Board, 6:30 p.m. 10. ADJOURNMENT Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 7:38 p.m. Ayes: Hendrickson, Hudson, Olson, and Sorensen. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Respectfully submitted, ___________________________________ Kimberly A. Olson, City Clerk DRAFTAgenda Page 9 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Finance Bills Report (RCA).doc Meeting Date: February 2, 2015 January 29, 2015 SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, February 2, 2015 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) Agenda Page 10 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 CH Consumption & Display Renewal.doc Meeting Date: February 2, 2015 January 22, 2015 SUBJECT: CONSENT – CITY CLERK – CITY HALL CONSUMPTION AND DISPLAY PERMIT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve the annual permit renewal for Consumption and Display of liquor for the City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2015 through March 31, 2016. BACKGROUND: Each year the City of Albertville and State of Minnesota Alcohol and Gambling Enforcement Division must approve the renewal of liquor licenses for establishments within Albertville. The City holds a Consumption and Display permit to allow for the consumption of liquor at events taking place within the City Hall building. These events may include weddings and receptions or events sponsored by local charitable groups. This license does not authorize liquor for resale at the events. If a charitable group wishes to hold a fundraiser by selling liquor, they must apply for a temporary liquor license through either the City or State. KEY ISSUES: • There are no significant issues with the approval of this permit. POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council’s policy to review and approve or deny liquor permits and renewals. FINANCIAL CONSIDERATIONS: The fee for this permit is $250 annually and is budgeted. Responsible Person/Department: Kimberly Olson, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: MN AGED State Renewal Form Agenda Page 11 Agenda Page 12 Mayor and Council Request for Action M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Lions Temp Liquor License RCA.doc Meeting Date: February 2, 2015 January 28, 2015 SUBJECT: CONSENT - CITY CLERK - ALBERTVILLE LIONS ONE-DAY LIQUOR LICENSE RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve a One-Day 3.2% Malt Liquor License application submitted by the Albertville Lions Club for March 6, 2015 for the Albertville Lions Club Shrimp and Fish Fry. BACKGROUND: Temporary 3.2% Malt Liquor Licenses are available to clubs, charitable organizations, non-profits, and religious organizations. The Albertville Lions Club holds several events throughout the year to raise money for community projects. The Albertville Lions Club has applied for a One-Day Temporary 3.2% Malt Liquor License for a Shrimp and Fish Fry to be held on Friday, March 6, 2015 from 4:30-7:30 p.m. KEY ISSUES: • The Albertville Lions Club has submitted the application and payment for the One-Day Temporary 3.2% Malt Liquor License. • The event will take place at City Hall and be over by the 10:00 p.m. closing time. • The Albertville Lions Club carries the necessary insurance to cover the event. FINANCIAL CONSIDERATIONS: There is a minimal fee for the One-Day license. POLICY CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all liquor license applications received by the City of Albertville. Responsible Person/Department: Kimberly A. Olson, City Clerk Submitted through: Adam Nafstad, City Administrator-PWD Attachments: Albertville Lions Liquor License Application Agenda Page 13 Agenda Page 14 Agenda Page 15 M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Albertville Crossings Outdoor Music Event.doc Meeting Date: February 2, 2015 Mayor and Council Request for Action _____________________________________________________________________________ January 29, 2015 SUBJECT: PLANNING DEPARTMENT – ALBERTVILLE CROSSING OUTDOOR MUSIC EVENT REQUEST RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: MOTION TO: Adopt Resolution No. 2015-005 approving an outdoor music event at Albertville Crossing, located at 5600 LaCentre Avenue NE, for the date of February 21, 2015. BACKGROUND: The Musicant Group has submitted an application for outdoor music as part of the Albertville Crossing February Fest event. The event will take place on February 21, 2015 between the hours of 12:00 and 3:00 p.m. in the afternoon. There will be acoustic music at the event. The following is our review of the event against City standards: A. Any person, organization, and/or entity shall be limited to a maximum of two (2) permits per year. No commercial property shall host more than three (3) events in a calendar year. Comment: The applicant is compliant. B. The permit applicant must pay a permit fee as set by the City Council by resolution and provide information and/or a plan(s) that demonstrates that the site event will comply with the performance standards of this Code. Comment: The applicant has provided the event application and fee, an event summary, and a site layout map for consideration. C. The permit applicant must demonstrate that there will be adequate sanitary facilities for the event. Comment: Restrooms will be provided for the event by adjacent businesses. D. The permit applicant must demonstrate that there will be adequate security and fencing to control access to the event at the location of the outdoor musical performance. Comment: No fencing is provided. The music and festivities at the event will be sectioned off from moving car traffic by traffic cones. The City is further working with the applicants to provide temporary barricades for this purpose at the event. Agenda Page 16 Mayor and Council Request for Action – February 2, 2015 Albertville Crossing Outdoor Music Event Request Page 2 of 3 M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Albertville Crossings Outdoor Music Event.doc Meeting Date: February 2, 2015 E. The permit applicant must have sufficient off-street parking. The music event shall not occupy required parking for the principal use of the site. Comment: Visitors to the event will use parking spaces within the Albertville Crossing parking lot. The development is required to provide 124 parking spaces in the lot and has 211 spaces, exceeding the requirement by 87 spaces. Based on review of the site plan for the event it appears that approximately 20 spaces will be occupied by event activities. The use of excess parking spaces for the proposed event is not anticipated to have an impact on parking for the limited three hour time frame of the event. F. The outdoor musical performance must not interfere with other commercial and governmental activities or with the quiet enjoyment of residential property. Comment: The event is intended to draw attention to businesses within the Albertville Crossing development and in the greater community. Businesses have been invited to attend the event to sell merchandise or provide information. Food vendors will also attend the event and have been required to have approval of mobile food vendor permits as applicable. The location of the event is not in close proximity to governmental activities or residential properties. G. The stage, performers, speakers and amplifiers are located three hundred feet (300’) from any residence located in a residential zoning district. Comment: No stage, speakers or amplifiers are proposed. Performers will be located at least 300 feet from any residence. H. The stage, speakers, and amplifiers are arranged in a design and manner that does not directly broadcast music at or toward a residence within three hundred feet (300’) of the stage. Comment: The event is compliant. I. The live outdoor musical performance shall only occur on the dates and during the hours designated by the City Council. Comment: The applicants are requesting to host the event on February 21, 2015 between 12:00 and 3:00 p.m. If the City Council finds that the event is compliant with other event standards, it is requested that approval of the event is for the date and times specified. J. Outdoor music events shall not perform beyond twelve o’clock (12:00) midnight. Comment: The event is compliant. Agenda Page 17 Mayor and Council Request for Action – February 2, 2015 Albertville Crossing Outdoor Music Event Request Page 3 of 3 M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Albertville Crossings Outdoor Music Event.doc Meeting Date: February 2, 2015 K. The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the Sheriff’s Department to reduce volumes to mitigate nuisance complaints. Comment: Between 200 and 300 people are anticipated to attend the event. As the event is located at a commercial development a significant distance from residential properties, it is not anticipated to create a nuisance for residences. L. Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future outdoor musical permits for the property. Comment: If the event is approved, the City staff will advise the County Sheriff of these events and invite them to monitor the event. The Sheriff’s Department will be advised that they have the discretion to require the volume of the music to be reduced. Additional note: Two fire pits with screens are requested at the event. The Albertville Fire Department has been made aware of this request. In email memos from the Albertville Fire Department dated January 27, 2015 and January 29, 2015 Fire officials indicated that the fire pits would be allowed as long as they are not larger than 3 feet in diameter and 3 feet in flame height, at least 30 feet from any structure, and are monitored. The location of the fire pits as currently proposed maintains the required setback. The applicants have agreed to provide fire guards and will provide a fire extinguisher at the event. Event props near the building are movable if emergency access needs to be provided. Approval of the event is contingent on the event meeting the recommendations of the Albertville Fire Department pertaining to emergency access and fire size and monitoring. POLICY/PRACTICES CONSIDERATIONS: The application was reviewed against Section 5-5-3 of the Albertville City Code and found to be compliant. Staff is recommending approval. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and City Council have the authority to approve or deny outdoor music event permits. Responsible Person Department: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Resolution No. 2015-005 Application Site Plan Albertville Fire Department Memorandums (dated January 27, 2015 & January 29, 2015) Agenda Page 18 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-005 RESOLUTION APPROVING AN APPLICATION FOR AN OUTDOOR MUSIC EVENT AT ALBERTVILLE CROSSING AT 5600 LA CENTRE AVENUE, WITHIN THE ALBERTVILLE CITY LIMITS WHEREAS, The Musicant Group has submitted an application for a Temporary Outdoor Music Event at the property to be legally described as follows: Lot 2, Block 1, Albertville Crossing, Wright County, Minnesota. (5600 La Centre Avenue) WHEREAS, The Musicant Group has submitted the application for the Temporary Outdoor Music Event along with a site plan and description of the outdoor music event; and WHEREAS, City staff has reviewed the submitted application: the RCA, dated January 29, 2015, has been prepared by Northwest Associated Consultants that outlines the City staff findings and recommendations; and WHEREAS, the Albertville City Council met on February 2, 2015 to consider the temporary outdoor music event application; and WHEREAS, the Albertville City Council received the application, the staff review documents, and agrees with staff RCA findings; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the Temporary Outdoor Music Event application for 5600 LaCentre Avenue NE (Albertville Crossing), per the attached outdoor music event application and site plan, and subject to the following conditions: 1. The volume of the outdoor musical performance must be reasonable. The permit holder shall comply with all requests of the Sheriff’s Department to reduce volumes to mitigate nuisance complaints. 2. Failure to abide by these standards or the receipt of nuisance complaints may be grounds for denial of future outdoor musical permits for the property. 3. The event complies with the recommendations of the Fire Department, as described in the email memos dated January 27, 2015 and January 29, 2015, with regards to accommodating emergency access to the Albertville Crossing building and as to the monitoring of fire size. Agenda Page 19 City of Albertville Resolution No. 2015-005 Meeting of February 2, 2015 Page 2 Adopted by the City Council of the City of Albertville this 2nd day of February, 2015. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Olson, City Clerk Agenda Page 20 5959 Main Avenue NE P.O. Box 9 Albertville, MN 55301 APPLICATION FOR TEMPORARY OUTDOOR MUSIC Temporary Outdoor Music Application must be submitted a minimum of 14 business days prior to a Council meeting. Office Use Only Date Rec’d: __________________ Amount Pd: _________________ Check/Cash: _________________ Mtg Date: ___________________ Permit mailed: ________________ Sheriff notified: ______________ 1. Applicant Name and/or Organization: ____________________________________________ Contact Person: _____________________________________________________________ Address: ___________________________________________________________________ Day-time Phone No.: __________________ Email Address: __________________________ 2. Address of where the Outdoor Musical Performance will take place: ___________________________________________________________________________ ___________________________________________________________________________ 3. Date(s) the Outdoor Musical Performance will take place: ___________________________________________________________________________ ___________________________________________________________________________ 4. Hours of the Outdoor Musical Performance: ___________________________________________________________________________ ___________________________________________________________________________ CHECKLIST OF ITEMS NEEDED WHEN SUBMITTING AN APPLICATION TO THE PLANNING DEPARTMENT FOR A TEMPORARY OUTDOOR MUSIC PERMIT Staff will review Section 5-5-3 of the City Code in determining whether to grant the request for temporary outdoor musical performance. Applicants should review this section of the Ordinance to understand conditions the City places on outdoor musical performances. In addition, permit approval will be based upon the applicants providing the following information for review by City staff: Agenda Page 21 The applicant shall demonstrate that the event site can satisfy the requirements the City has set forth with regards to holding an outdoor music event. They shall submit a written narrative and/or site plan addressing the following: _____ Anticipated number of people at the outdoor music event. _____ The provision of sanitary facilities for the music event. _____ The provision of security and/or fencing to control access to the music event. _____ The location of off-street parking for the music event. _____ The location and orientation of the proposed stage, speakers, amplifiers, and performers. In addition, applicants shall indicate the distance between these entities and any residence/building in a residential zoning district, which must be a minimum of 300 feet. _____ A calendar of days in the week when outdoor music events may occur. _____ A description of the type of musical performance (i.e. instrumental, acoustic, etc.) ____________________________________________________________ ____________________________ Applicant’s Signature Date Agenda Page 22 Albertville Crossing Feb Fest: Fire, Food, and Fun for the Family! Who: Hempel Company (property owner), The Musicant Group (event producer) Where: Albertville Crossing - 5600 La Centre Avenue, Albertville, MN 55301. Albertville Crossing is a grocery-anchored center that offers a mix of retail, service, and office tenants in six buildings with the convenience of storefront parking. Tenants include Coborn's grocery store, Great Clips, Papa Murphy's Pizza, Financial Security Bank, Willy McCoy’s, and others. Event will take place in the parking lot area, at least 15 feet from any built structure. When: Saturday, February 21st, 12-3pm What ● Live acoustic music and street performers ● Open campfires to keep you warm, roast s’mores and chestnuts ● Hot food and beverages for sale ● Winter lawn games and activities ● Vote on what type of businesses you’d like to see come to Albertville Crossing Goals of the Albertville Crossing Gathering: ● Create a more thriving business community in the Albertville Crossing development. ● Gather input from local businesses and residents what they want to see happen in the area. ● Have fun! What You Can Do ● As an individual: volunteer the day of the event ● As a business: bring your business to the site and sell your merchandise, food and/or provide information about your business (no fee to participate at this community event!) ● As a building owner/manager: hang up the poster and promote the event ● As a church or organization: publicize the event via announcements/poster and offer to have your members or volunteers sell their merchandise at the event More Information For more information: ● Visit our Facebook page: https://www.facebook.com/events/967546626607607/ ● Use our hashtag #albertvillefebfest ● Contact Katherine O’Neil at katherine@musicantgroup.com or Max Musicant at max@musicantgroup.com Please note, food vendors or local businesses without existing licenses for food trucks or temporary outdoor catering will need to get a permit from the City of Albertville. To fill out a mobile food unit license application, go here. Agenda Page 23 Albertville Crossing Feb Fest Event Layout Map PARKING *Please note, food can also be in front of restaurant’s storefronts ↵ é Agenda Page 24 From:Alan Brixius To:Michelle Barness Subject:FW: Albertville Crossing Feb Fest/Outdoor Music Date:Thursday, January 29, 2015 8:51:58 AM Alan Brixius, AICP Northwest Associated Consultants, Inc. 4800 Olson Memorial Hwy, Suite 202 Golden Valley, MN 55422 Phone: 763-231-2555 Fax: 763-231-2561 abrixius@nacplanning.com From: Kim Olson [mailto:kolson@ci.albertville.mn.us] Sent: Wednesday, January 28, 2015 8:41 AM To: katherine@musicantgroup.com; max@musicantgroup.com Cc: Alan Brixius; Sue Schwalbe Subject: FW: Albertville Crossing Feb Fest/Outdoor Music Dear Katherine and Max: Please see the Fire Chief’s concerns below regarding Fire Department access to the building during the event. Please provide a revised site plan allowing a fire access lane to the building described below. Please also see his comments below regarding number, size, and distance of fire pits. I’ve put in a request to our Public Works Department regarding the larger barricades. Thank you, Kim Olson City Clerk kolson@ci.albertville.mn.us 763-496-6801 From: zafdchief1 Sent: Tuesday, January 27, 2015 4:28 PM To: Kim Olson Subject: RE: Albertville Crossing Feb Fest/Outdoor Music Hi Kim, Thanks for the site plan. It appears they will be blocking Fire department access to the existing building south west store front. This would prevent Fire apparatus approach in the event of an emergency to the existing building. Could they move the event to the open parking lots to the west to leave enough room for a fire lane on the existing buildings? Also the 2 fire pits would be fine as long as they are no more that 3' in diameter x 3' in flame height and at least 30' from any structure. Tate From: Kim Olson Agenda Page 25 From:Alan Brixius To:Michelle Barness Subject:FW: FW: FW: Albertville Crossing Feb Fest/Outdoor Music Date:Thursday, January 29, 2015 9:35:16 AM Alan Brixius, AICP Northwest Associated Consultants, Inc. 4800 Olson Memorial Hwy, Suite 202 Golden Valley, MN 55422 Phone: 763-231-2555 Fax: 763-231-2561 abrixius@nacplanning.com From: Katherine O'Neil [mailto:katherine@musicantgroup.com] Sent: Thursday, January 29, 2015 9:04 AM To: Kim Olson Cc: max@musicantgroup.com; Sue Schwalbe; Alan Brixius Subject: Re: FW: FW: Albertville Crossing Feb Fest/Outdoor Music Kim, Thanks for letting us know! We will make sure to have 2 fire guards watching the 3' diameter x 3' in flame height fires at all times. Also, we will make sure that the barricades can be moved in case of an emergency and will bring a fire extinguisher. Please let us know if you need anything else. Thank you, Katherine O'Neil The Musicant Group On Thu, Jan 29, 2015 at 7:34 AM, Kim Olson <kolson@ci.albertville.mn.us> wrote: Please see the Fire Chief’s comments below. Thank you, Kim From: zafdchief1 Sent: Thursday, January 29, 2015 7:28 AM To: Kim Olson Subject: RE: FW: Albertville Crossing Feb Fest/Outdoor Music Hi Kim, I would be ok with the current site plan if they had 2 fire gaurds (watching the 3' diameter x 3' in flame Agenda Page 26 height- fires) that could also be wacthing in case of emergency and barricades needed to be moved for fire apparatus. Tate From: Kim Olson Sent: Wednesday, January 28, 2015 1:25 PM To: zafdchief1 Cc: Alan Brixius; Sue Schwalbe Subject: FW: FW: Albertville Crossing Feb Fest/Outdoor Music Tate – Please see the applicant’s response below and provide your thoughts. Thanks, Kim From: max.musicant@gmail.com [mailto:max.musicant@gmail.com] On Behalf Of Musicant Group Sent: Wednesday, January 28, 2015 12:38 PM To: Kim Olson Cc: katherine@musicantgroup.com; Alan Brixius; Sue Schwalbe Subject: Re: FW: Albertville Crossing Feb Fest/Outdoor Music Kim, thanks for the feedback. We are wanting to have the event as close to the building as possible so that we can provide the most benefit to those businesses. As for fire access, all of our elements are highly movable: tables, chairs, fire pits, acoustic music, a few hay bales (not near the fire), thus providing easy access to the buildings in the case of an emergency, much more so than a parked car for example. Let me know if this addresses the concerns of you and your colleagues, if not we can adjust the layout. Thanks so much and looking forward to meeting you on Monday at the Council meeting. Max Musicant Principal: Placemaker The Musicant Group: Creating Places Where People Want to Be max@musicantgroup.com c: 612-670-6717 www.musicantgroup.com On Wed, Jan 28, 2015 at 8:40 AM, Kim Olson <kolson@ci.albertville.mn.us > wrote: Dear Katherine and Max: Please see the Fire Chief’s concerns below regarding Fire Department access to the building during the event. Please provide a revised site plan allowing a fire access lane to the building described below. Please also see his comments below regarding number, size, and distance of fire pits. I’ve put in a request to our Public Works Department regarding the larger barricades. Thank you, Agenda Page 27 M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Goose Hunting RCA.doc Meeting Date: February 2, 2015 Mayor and Council Request for Action _____________________________________________________________________________ January 29, 2015 SUBJECT: PLANNING - GOOSE HUNTING IN ALBERTVILLE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider one of two options: 1. Motion not to suspend Section 6-2-3 of the Albertville City Code prohibiting the discharge of firearms within the City limits for temporary goose hunting permits; OR 2. Approval of Resolution 2015-006 Suspending the discharge of firearms within the City limits through the issuance of a temporary goose hunting permit within the City of Albertville. BACKGROUND: Section 6-2-3 of the Albertville City Code prohibits the discharge of firearms within the City limits. In the dall of 2014, the City received an inquiry to allow a temporary goose hunt on undeveloped properties located northeast of the County Road 19 and 50th Street NE intersection. The undeveloped properties are currently being farmed. Geese are concentrating on these lots and destroying planted crops. The farmer wishes to use a hunt to discourage geese from landing in this area. KEY ISSUES: • The City prohibits the discharge of firearms within the City limits. • The properties involved in this request are guided and zoned for urban residential and commercial use. The farming of these sites is only an interim use. • The properties involved abut the following land uses: • North and East: Single family homes • West: County Road 19, a major north/south arterial street • South: 50th Street NE, Waterworks, and Middle School • Each of the land uses raises concerns for direction of shooting, drop zones for pellets, potential for human injury and/or property damage. • Hunting times would be regulated by the State hunting laws; however, the City would also impose day and time limits to reduce nuisance issues. Agenda Page 28 Mayor and Council Request for Action – February 2, 2015 Goose Hunting Page 2 of 2 M:\Public Data\City Council\Council Packet information\2015\020215\2015-02-02 Goose Hunting RCA.doc Meeting Date: February 2, 2015 • The temporary hunting permit will require a site plan showing blind locations, shooting zones, and drop zones. We would note that a typical trap range is designed with a 300 yard (900 foot) fall zone. Trap is usually shot with lighter rounds than goose hunting (i.e., 7 ½ or 8 shot versus 2 shot). As shown on page D-11 of the attached report, Planning Your Gun Club, number 2 shot can travel beyond 300 yards. • The hunter will be shooting at birds on the wing. As such, the maximum fall zone will apply. • It should be noted that alternatives to hunting are available to chase geese from the property including pyrotechnics, predator decoys, dogs, etc. The hunting of geese is more than a one-time event to discourage geese. • The proposed resolution requires the property owner and invited hunters to hold the City harmless and indemnify the City for any claims of damage or injury that may result from hunting in the City. POLICY/PRACTICES CONSIDERATIONS: Any change or suspension of an existing code is a policy decision of the City Council. In considering this issue, the Council must weigh the benefit of temporary goose hunting against the potential negative impacts of discharging firearms in the City, even in this controlled manner. FINANCIAL CONSIDERATIONS: The financial considerations would depend on the potential for damage to property or personal injury and the extent of indemnification the City may require from the property owner pursuing the goose hunting permit. LEGAL CONSIDERATIONS: The City has the legal standing to suspend a City Code to address specific issues. In preparation of the resolution and permit, City staff has attempted to build in specific protections for the City in the event of misuse of the issued permits. Responsible Person/Department: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: • Resolution No. 2015-006 • Temporary Goose Hunting Permit • Planning Your Gun Range • Graphics (3) Showing Setbacks and Gun Range Dimensions Agenda Page 29 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-006 RESOLUTION TO SUSPEND THE DISCHARGE OF FIRE ARMS WITHIN THE CITY LIMITS THROUGH THE ISSUANCE OF A TEMPORARY GOOSE HUNTING PERMIT WITHIN THE CITY OF ALBERTVILLE WHEREAS, select properties within the City of Albertville are experiencing a significant concentration of geese which are creating issues of nuisance, crop destruction, and safety concerns related to traffic; and WHEREAS, property owners have sought means to reduce or disburse the flocks of geese on the properties and have been instructed by the Minnesota Department of Natural Resources that hunting of geese to reduce numbers and to disperse the flock is an effective method of addressing this issue; and WHEREAS, the properties are located in close proximity to urban residential neighborhoods, commercial centers, County roads, and institutional uses that require specific conditions for the regulation of hunting to insure safe hunting conditions and protection of people and property on adjoining properties; and NOW, THERFORE, BE IT RESOLVED that the City Council suspends the prohibition of the discharge of firearms within the City limits of Albertville (Section 6-2-3 of the Albertville City Code) with the issuance of a temporary goose hunting permit that meets the following conditions: 1. Eligible Properties. Temporary goose hunting permits shall only be available to the following properties provided that all other conditions and terms of this resolution are met: a. PID 101500013200 b. PID 101500013301 c. PID 101500013100 2. Hunting Times. Hunters shall abide by the goose hunting season restrictions of the State of Minnesota. The Albertville temporary goose hunting permits shall further restrict the hunting times to Monday through Friday between the hours of 9:00 a.m. and 3:00 p.m. 3. Number of Hunters. The number of hunters per property shall not exceed five licensed hunters. Agenda Page 30 City of Albertville Resolution No. 2015-006 Meeting of February 2, 2015 Page 2 4. Blind Hunting. The temporary goose hunting permit requires the hunters to shoot from blinds. Said blinds shall be set back a minimum of 400 feet from the nearest home or business. Permit applicants shall provide a site plan showing blind locations, required setbacks, and proposed shooting lanes. Shooting lanes must be oriented away from homes, commercial buildings, roadways, or schools within ______ feet of the blind. 5. Firearms and Ammunition. Firearms and ammunition shall be restricted under the Albertville temporary goose hunting permit to shotguns of 20 gauge or smaller. Shotguns shells shall not exceed 2 ¾ inch lengths. 6. Harvest Limits. Harvest limits shall not exceed the daily or possession limits established by the State of Minnesota. 7. Hold Harmless. Property owners and their invited hunters holding the temporary goose hunting permits shall be responsible for any damage or injury to persons or property beyond the hunting sites. The property owner shall indemnify the City for any claims of damage or injury as a result of hunting at these permitted sites. 8. Suspension/Revocation. The City shall have the right to suspend or revoke the temporary goose hunting permits on the basis of complaints, nuisance, property damage, or injury. 9. Issuance. Permits shall be issued by City staff to the property owner selected sites upon receipt of a letter and site plan showing blind locations, shooting lanes, and signed indemnification agreement. Adopted by the City Council of the City of Albertville this 2nd day of February, 2015. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Olson, City Clerk Agenda Page 31 www.ci.albertville.mn.us City of Albertville Phone 763.497.3384 PO Box 9 Fax 763.497.3210 5959 Main Ave. NE Albertville, MN 55301 TEMPORARY GOOSE HUNTING PERMIT Permit No. : ________ This permit allows for the hunting of geese within the corporate boundaries of the City of Albertville. In accepting this permit, the permittee agrees to abide by the following conditions: 1. Hunting season shall be limited to goose hunting season established by the State of Minnesota. 2. Hunting dates shall be limited to Monday through Friday. 3. Hunting times shall be limited to 9:00 AM to 3:00 PM. 4. Firearms shall be limited to 20 gauge shotguns or smaller. 5. Ammunition shall be limited to shotgun shells 2 ¾ inch. 6. Number of hunters shall be limited to no more than five hunters per permit. 7. All shooting shall be from a hunting blind. Blind shall be located per the approved site plan. All shooting shall occur within approved shooting lanes. 8. The property owner and hunting guests shall indemnify the City from all claims of damage or injury as a result of hunting within the City of Albertville. 9. The City may suspend or revoke this permit on the basis of nuisance complaints, property damage, or non-compliance with the terms of this permit. SITE: PID ____________________________ PROPERTY OWNER: _______________________________ APPLICANT INFORMATION: Legal Name: ___________________________________________________________________________ Street Address: ________________________________________________________________________ City: __________________________________________ State: ___________ Zip: ________________ Daytime Phone: ________________________________ Cell Phone: _____________________________ Email: ________________________________________________________________________________ The undersigned, by signing and accepting this permit, acknowledges that he/she has read and understood the contents of this permit and acknowledges and agrees to abide by the terms and conditions of the permit. ___________________________________________ Permittee Issued this _________ day of ______________________ 20_____. By: ___________________________________________________ Agenda Page 32 D-112-01 Planning Your Gun Club DETERMINING NEEDS Determining the need and the interest is the first step one needs to take in planning a Gun Club. As in most endeavors, determining needs is followed by careful planning. In the early stages of establishing a new shooting facility, this will save time, effort and money. GATHERING INFORMATION SUGGESTED FIRST STEP: Choose a centrally located, easily identifiable location and invite a number of people to a meeting to discuss the venture. Among the persons to be invited there should be: 1. Representation from local and/or area sports clubs 2. Representative from the State Conservation Department-game warden, hunter safety coor- dinator, etc. 3. Local NRA field representative 4. Representative of the local Planning and Zoning Board 5. Sports editor or representative of local newspaper 6. Member of the Parks and Recreation Department 7. Chairperson or representative of the City Council or County Commission 8. Representatives from the largest, most community minded business or industry in the community Add anyone whom you know who is interested in community development, recreational activities, and new ventures. Make this an open meeting with community bulletins on the local radio station and a notice in the local newspaper about the proposed meeting and its purpose. Follow up the written invitation to identified individuals by a phone call for confirmation of attendance. This will insure the cross section of persons who may be interested in a new recreational facility. Agenda Page 33 D-2 12-01 SUGGESTED AGENDA: 1. Introduce idea of establishing a gun club a. American freedom of owning a gun, prevalence of hunting, benefits of improved hunting techniques through target shooting, recreation aspects of gun sports, firearm safety training, etc. 2. Discuss revitalizing old club, if applicable, or benefits of establishing a new one. 3. Bring up financial configuration possibilities a. Private financing b. Limited membership-private club c. Governmental participation FORMING C OMMITTEES If one obtains a commitment from a number of people at this meeting, the formation of committees to investigate various aspects of establishing a gun club can be formed. Finance Committee This committee has the responsibility of investigating the various means of financing the club, including possible grants from various agencies. See Sources of Financial Assistance later in this section. Site Selection Committee This committee has the responsibility of investigating the possibilities utilizing the decision making model at the end of this section. Application/Permit Committee This committee should have the responsibility of working with town and county officials, obtaining the appropriate applications and environmental impact statements, exploring applicable tax regulation. (Some clubs may obtain tax-exempt status under 26USL 501[c(7)]. Clubhouse Committee This committee should obtain plans for the construction of a clubhouse that meets the needs of the proposed membership. Close work with the site selection committee for the land configuration will determine some parameters of the clubhouse. Agenda Page 34 D-312-01 Outdoor Facilities Committee This committee should be responsible for determining the number of fields, grounds configuration location and number of outside viewing stands, picnic areas, landscaping and maintenance needs. Set regular meeting times for reports from these committees and, when the committee work is completed, arrange for a decision-making meeting in which the recommenda- tions are discussed and decisions made concerning best options based on commit- tee research. In summary, it is essential to do your homework early and plan your action with diligence. After preliminary plans are established as above, it is time to choose a site for your club. Agenda Page 35 D-4 12-01 Before discussing specific requirements such as size, acreage, etc., your organizing com- mittee must be aware of certain guidelines when selecting a plot of land to establish the club upon. Specific requirements are discussed later in this section. PLANNING In order to start a shooting range; you must first follow some guidelines. Here are some steps to consider. Step I – Preliminary Concerns What type of range are you considering and what is required. 1. To determine needs, the planner must first conduct a survey of the community. This will also determine how the community will back the project. 2. Determine how many shooters the range needs to accommodate. 3. Will the range be used for recreation, competition, training or all three? 4. Will the club be public or exclusive to members? 5. Will there be special uses for the facility? Step II – Considering Alternatives Alternatives- the possibility of upgrading or reconstructing an existing facility. Existing Facilities • Restore • Expand • Rebuild • Sell and relocate • Remain as is New Facility • Move to existing range or share with another group • Lease shooting time • Construct new facility Step III - Zoning, Permits, Restrictions 1. Prior to site selection, all plans should be based on the above criteria. Careful planning and evaluation will result in a site that will accommodate the facility. In order to find an appropriate site, the following information must be gathered. In order to ascertain that legal requirements have been met, it is essential that a reputable attorney has been hired. Land Requirements Agenda Page 36 D-512-01 2. Obtain from state, county and local authorities copies of ordinances, zoning regulation, soil and water conservation standards, health department regulations and any other regulations that may pertain to the project. Your attorney should thoroughly review all this information to determine if the project is legally feasible. In some cases, local authority may not include shooting ranges in codebooks and may cause major delays and call for extensive public hearings to resolve the matter. In such cases, valuable time and money are expended in a process that may take years to resolve. Precautions should be taken in proceeding with the project. 3. Identify and select several sites. A site selection guide is included at the end of this section. 4. Gather all sorts of information on each site. Rank each site by evaluation using the form at the end of this section. 5. After all evaluations are ranked the following additional data should be considered: • Environmental restrictions • Access • Prohibitive cost • Restrictive ordinances • Property values 6. In the final process you need to select the site that meets or exceeds the acceptable standards for safety, space, access, zoning, local acceptance, cost, and future land values. Step IV - Preliminary Design 1. Layout sketches of each site 2. Include all pertinent zone and building code requirements 3. Prepare a safety plan (See Safety section) 4. Submit all Zoning and Building permit applications for approval Step V - Final Design 1. Make final site selection based on previous findings 2. Hire necessary professional help such as engineer, contractor, attorney, surveyor, etc. 3. Obtain detailed plans to submit for construction bids and permits 4. Include drawings of the total layout and safety ranges Additional Considerations • Community Relations • Size • Location • Design • Environment • Safety Zones Agenda Page 37 D-6 12-01 In the selection process for the land to develop a gun club, it would be prudent to obtain city and county maps of all landfills under the local jurisdiction that have been closed. This land is less expensive, restricted from residential development or commercial use, but can be utilized for limited recreational purposes. Landfills are accessed by hard surfaced roads and are located in semi-isolated areas. If solid waste management processing has been present at the site, the land improvements including electricity, water, sewage, and possible gas are already in place. This development reduces the initial cost of constructing a gun facility enormously. While septic tanks can be installed, wells dug and butane tanks pur- chased, without electrical service it will be impossible to generate enough electricity to support the electrical needs of skeet fields, clubhouse facilities, and outside lighting for evening shoots. Therefore, the presence of the above mentioned amenities is essential. A master plan should be developed that includes items such as: 1. The number of fields the project anticipates. 2. Is this the first phase of a program, anticipating additional fields as needed? 3. Have clubhouse size and needs been established? 4. Have minimum and maximum memberships been established? 5. Have estimates for tournament parking been projected including RV hookups? Based on the major items in your master plan, use a problem solving model in the selection of a site. After considering all the physical parameters, you should address permits and zoning questions. Application for all necessary permits must be made to the appropriate city, county, or state agency that has jurisdiction over the desired property. If you are dealing with a private citizen concerning the purchase of a large tract of land, your first phone call should be to the closest municipality concerning zoning jurisdictions. Even if the site plot is filed with the county, the municipality may have responsibility over permits for construction and use. If you are dealing with a real estate agent, the agent can tell you who to call concern- ing identification of the proper authority to address your questions of zoning and land use. Land Is Not Enough Agenda Page 38 D-712-01 Preparation of an environmental impact study, and a projected noise level statement that takes place into accord projected land development for the area adjacent to the desired property should be handled by the appropriate committee members. Hours of operation to minimize the noise nuisance level to residential areas, strip malls, or public organizations such as schools, churches, etc., should be carefully considered. A public relations campaign by the management staff and owner should seek support for the establishment of the facility. Projection of off-hour use of the grounds, clubhouse, and supporting other recreational activities desired by the contigu- ous community are desirable approaches when seeking sup- portive voices for the proposed project. EXAMPLE: Wolf Creek Gun Club (Now called Tom Lowe Shoot- ing Grounds) in Atlanta, Georgia has been built on a landfill. The land cannot be approved for residential or commercial use. It is under the glide path of the Atlanta airport and adds little to the noise level expe- rienced by the surrounding community. The closest residential development is more than two miles away, with the exception of a few long standing farm dwell- ingsthat are the remainder of previously rural neigh- borhood, and a few scattered residences, many of which have been purchased by the county because of their relationship to the landfill. Within two miles is a church, and consideration of their times of services is of paramount concern in the overall planning of tournament and hours of general operation of the facility. Church members are cog- nizance of the financial benefits to their community through the influx of money, therefore, the relation- ship to the community is a positively reinforcing one. Agenda Page 39 D-8 12-01 Access:Dedicated right of way ____ Trail ____ Dirt road ____ Paved road ____ Travel distance from locality: 0-10 mi. ____ 11-20 mi. ____ 21-30 mi. ____ over 30 mi. ____ Utilities: Electric ____ Phone ____ Water ____ Septic ____ Local Population and Housing: 0-.5 mi. ____ .5-1 mi. ____ 1-2 mi. ____ over 2 mi. ____ Land uses:Hunting ____ Fishing ____ Park ____ Other recreation ____ Ownership:Private ____ County ____ State ____ Federal ____ Natural Folage: Large Timber ____ Small Timber ____ Scrub ____ Cleared ____ Size: Acres ____ Land base: Hard rock ____ Swamp ____ Sand ____ Clay ____ Topography:Flat ____ Hilly ____ Mountains ____ Swamp ____ Weather: Dry ____ Seasonal ____ Wet ____ Winds ____ Other (name) ____ Zoning:Rural residential ____ Light industry ____ Heavy industry ____ Farm Site Evaluation Form PART 1 Gather information on this form for future rating on part 2 and final selection of the site for your club Site Number:______ Location:______ Agenda Page 40 D-912-01 Evaluate each site of the following vari-ables. Give a value of 5 for excellent, 4for good, 3 for fair, 2 for poor, and 1 forunacceptable.List each site by number/location in theblocks below.Cost per acreAccessLand Improvement/UtilitiesTerrainAcreage availableLand Use ProjectionsSound AbatementLocal SupportPolitical OppositionEasementsZoningEnvironmental ImpactTotalSite Evaluation Form PART 2 Agenda Page 41 D-10 12-01 While planning your field layout, recognition of the shot fall zones comes into play. In order to optimize full use of your facility and maximize your revenues, lighting on at least one field (night shooting) is recommended. The diagrams following this section explain various aspects of field layout. When selecting a site for a skeet field, you should consider a tract that is relatively flat and well drained. The background should not be broken by nearby buildings or other distractions. Factors such as future growth of your community, industrial growth, and accessibility to the property need also be considered. Consider roadway access and public utility tie in when selecting your site. A site evaluation form is also included in this section. Your skeet field needs to have a tract 600 yards (1800 feet) by 300 yards (900 feet) with the shooting semi circle located in the middle of the long side. Each additional skeet field will require a minimum of an additional 50 yards (150 feet) to the long side. This allows for the distance of the adjacent field and additional traphouse. For best use of the facility, the skeet fields should face northeast to allow the shooters the longest shooting times without the sun in the shooter’s face. The area of a skeet field including all safety zones is approximately 45 acres, including room for a clubhouse and storage. Refer to the diagrams at the end of this section for exact dimensions of the layout. Also included are dimensions for traphouses construction. Field Layout Field-Shotfall Zone Agenda Page 42 D-1112-01 Ordinance Technical Manual 9-1990 also gives a formula, called 'Journee's Formula', for determining the approximate maximum ranges for shotgun. This formula states that the maximum range in yards is roughly 2200 times the shot diameter in inches. This would give the results in Table Three". (below) Table Three Maximum Ranges of Shot Based on Journee's Formula Shot Size Diameter Maximum (ins.)Range (yds.) 12-ga. round ball .645 1420 16-ga. " " .610 1340 20-ga. " ".545 1200 .410-ga. " " .38 850 00 buckshot .34 748 0 buckshot .32 704 1 buckshot .30 660 #1 shot .16 352 #2 shot .15 330 #3 shot .14 308 #4 shot .13 286 #5 shot .12 264 #6 shot .11 242 # 7 1/2 shot .095 209 #8 shot .09 198 # 9 shot .08 176 #12 shot .05 110 (cal. .22 shot cartridges) The above data was taken from NRA FIREARMS & AMMUNITION FACT BOOK, (3rd Printing) Copyright 1970 pp.26-30, 213. Range of American Shot Agenda Page 43 D-12 12-01 The following charts will give you an idea of how much land you need to build a skeet field or a 5-Stand Sporting field. These charts have been prepared assuming all other requirements have been met. The minimum size needed is 600 yards long and 333.34 yards wide (41.32 acres). Since a 300 yard safety zone is required from any shooting zone, you need 300 yards on each side of station 8 on a skeet field. The black box in the first diagram indicates the requirement for 1 field. The extra 100 feet or 33.34 yards is to allow for parking and a clubhouse. As other fields are added to the layout, the width need not be increased, however you need an additional 2.76 acres (50 yards), to the long side to adjust the shot fall zone for the adjacent field. As you can see, you need 57.86 acres to build 7 fields in this particular tract. Remember that this is only for reference and other factors such as sound abatement and environmental factors must be addressed prior to construction. Sample charts for typical acreage is also given. As you can see, a typical 40 acre plot (.25 mile x .25 mile) would not accommodate even one field. However as you elongate the typical tracts, multi fields can be constructed still allowing room for a clubhouse, roadway, parking and storage. How Much Land Do You Need? Agenda Page 44 D-1312-01Multi Field with 300 yd Safe Zone1 block = 100 yards1 Field....41.32 acres7 Fields....57.86 acres600 yds(1800 ft.)333.34 yd.(1000 ft.)60 yds2.76 acreSafety Zone300 yd.Each additional Field.... 2.76 acresAgenda Page 45 D-14 12-01Typical 40 Acre PlotAgenda Page 46 D-1512-01Typical 80 Acre PlotAccomodates 6 Fields50 yds880 ydsSafety Zones850 yds300 yds30 yds440 ydsCtr of FieldBaselineAgenda Page 47 D-16 12-01 The construction of traphouses can lead to a book alone. For reference, we have included the following basic layouts with dimensions for your reference. Although the basic dimensions remain the same, many various materials and designs can be used. The enclosed diagrams show dimensions for both wood and masonry materials. A very popular version has been used lately. These concrete block buildings on multiple field layouts employ the field dividers as storage for targets and equipment. The divider is simply a two sided, enclosed hallway that is constructed so that a common fork truck can fit in the door and thus deliver an entire skid of targets. Building plans for this style of skeet house are available from NSSA for a nominal fee. As always, we recommend the services of a competent contractor to aid you in your traphouse construction decisions. Traphouses Agenda Page 48 D-1712-01 Combination Hi-Lo Skeet House Agenda Page 49 D-18 12-01Agenda Page 50 D-1912-01 In order to give your members a chance to shoot for longer periods of time, you may want to equip at least one field for night shooting. The opportunity to shoot year-round even during daylight savings time changes is a must for a club with an active league program. Many shooters devote weekend time to other things such as family time and a program of active shooting during the week, in the evenings, is a real benefit to clubs. For many years, the bowling industry has depended upon evening leagues as a source of income for the alley. In 1991, The National Shooting Complex, homegrounds of the NSSA/NSCA, installed a new field lighting system for the World Champi- onships and the National Sporting Clays Championship and it is this information that we area recommending as specifications for member clubs regarding field lighting on skeet and 5- Stand Sporting layouts. You will find a list of light specifications. On the following page is a diagram of pole and fixture locations. Contact the lighting contractor in your area for cost and other information regarding this equipment. LIGHT SPECIFICATIONS Manufacturer Hubbell Lighting Division 2000 Electric Way Christianburg, VA 24073 540-382-6111 Beam Sportsliter SLH Series Watts 1500 Volts Quad-Tap NEMA Spread Qty 6 NEMA #3 per field Qty 2 NEMA #6 per field Lamp Type Metal Halide (High Pressure Sodium is available) Refer to the manufacturer for details on mounting brackets, etc. Field Lighting Agenda Page 51 D-20 12-01LowHouseFront ViewRight Side Facing{VVVVVVVVBEAM SpecsHeavy Duty1500 WattMetal HalideNEMA 3 (flt.path)NEMA 6 (wlkwy)Voltage-Quad-Tap(120,208,240,277)Poleheight tolevelground62'31'31'17'20'Lighting Layout for Skeet, Trap, 5-Stand SportingNEMAAgenda Page 52 D-2112-01 In today’s society whole families are participating in skeet shoots, and corporations are recognizing that mutual recreational experiences for employees enhances their dedication to their employer. The clubhouse facility takes on a much more significant aspect in planning a gun club. The first and most lasting impression of the gun club will be the first view of the clubhouse. You can’t sell a person a costly membership to an ill-equipped lean-to! You must be competitive for there are too many options open for individuals and companies to spend their allotted recreational budgets. There is no such thing as a second chance to make a first impression, and first impressions are most often lasting ones. This aspect of your gun club should present a warm and friendly atmosphere; an atmosphere that encourages long term membership, attraction of tournaments and other competitive participation, and corporate sponsored team outings. While clubhouses can vary in size from single or doublewide trailers to permanently constructed buildings, all must have an ambiance of welcoming and friendliness. The presence of a pro-shop space, snack bar, clean restroom facilities and bulletin/score board will help with your membership drives, promote filled-to-capacity tournaments and could lead to leasing by corporations for special events. Clubhouse Agenda Page 53 D-22 12-01 Safety Plan Gun club safety is a function of management and shooters combined. It involves a series of decisions to develop a workable plan. The plan must be clear and understood by all. The safety plan must stipulate how, when, why, and by whom the facility will be used. The plan must be a written document. It must cover all aspects of gun safety, range rules, and administrative regulations. The plan must also address the action to be used in case of violation. Gun handling is of prime importance and a specific set of rules should be posted in the clubhouse and on each shooting field. An example of some basic range rules is provided at the end of the section. Also remember, it is an NSSA/NSCA rule for all shooters and range personnel to wear adequate eye and ear protection at all times on the field. THINK GUN SAFETY Agenda Page 54 D-2312-01 Jim Durham, former NSSA President, provided the following safety plan. It is an excellent example of a plan for all aspects of a gun club. OIL C APITAL ROD AND GUN CLUB RANGE RULES REVISED: 1991 Please Note: Safe operation of our shooting ranges requires strict adherence to the follow- ing rules. These are rules, not just suggestions. Club Bylaws provide for severe penalties for violations of these rules. RIFLE/PISTOL AREA RANGE RULES 1. Ranges are for use by members and escorted guests ONLY, except for participation in events open to the general public. Members are responsible for the actions of their family and guests. 2. No cross shooting. Your bench must be in line with your target. Shoot only proper targets attached to the club’s target holders. Bullets should not hit wooden target sup- ports or target numbers. Bullets must impact the BERM below midline. Do not shoot glass, tin cans, trash, or the ground. 3. Coming to or from the firing line, guns are to be unloaded and completely clear of am- munition. Unless shooters on the line are firing, guns must be racked or the action open (i.e., unloaded, magazine out) or as ordered by the Range Master during a sanctioned event. 4. Call for a cease-fire and verify this with every other shooter at the firing line before going down range. Do not handle guns on the firing line while anyone is down range. 5. No fully automatic firing is permitted. Tracer, explosive, or incendiary ammunition or targets are prohibited. 6. When more than one member is on the range, those present appoint a Range Officer to give “commence fire” and “cease-fire”. All members are always responsible for safe facility use and must take immediate action to stop an unsafe situation. 7. No alcohol is permitted on the firing line. No one impaired by alcohol or medications is permitted to use the ranges. There is also no smoking allowed at the shooting benches. Sample Safety Plan Agenda Page 55 D-24 12-01 8. Always control your muzzle. Point your gun at the back berm during loading, unload- ing, or when making adjustments or repairs. 9. Proper containers are required for powder, primers, and the like. 10. Damage to club property or unsafe use of guns is never permitted. Members must correct and observe unsafe situations and must report damage/unsafe conditions to the appropriate chairman (see list of officers and chairmen). 11. Clean up after yourself. Put all “dud” ammunition in the trashcans. 12. Use of eye and ear protection is required for all persons on the firing line beyond the signed point. 13. Shooting hours: 30 minutes before official sunrise to 30 minutes after sundown. Singly loaded fire under adequate artificial lighting is allowed until 10 P.M. 14. Event chairman controls the range during club-sanctioned events. The chairman will try to accommodate casual member use of ranges during events when possible. SPECIFIC RULES FOR PLINKING RANGE (GENERAL RANGE RULES ALSO APPLY) 1 Shotguns loaded with birdshot or buckshot may not be fired at the club’s target holders at any time. Slugs may be fired at the 25 and 50 yard target holders. 2. Members may place swinging metal targets (for .22 cal and the like) at the club’s marked location only. Full-metal jacketed ammunition may not be fired at metal targets. SPECIFIC RANGE RULES FOR THE 100-200 YARD RIFLE RANGE (GENERAL RANGE RULES ALSO APPLY) 1. Targets must be posted only on the club’s target holders at 100 yards and 200 yards. Special club-provided target holders may be posted during special events. For casual member use, the club will provide special target holders to be used at specific dis- tances. 2. No pistol or revolver with a barrel length less than 4” may be used on this range. 3. Shooters on the range must ensure that everyone is back from down range before the “commence fire” command is given. 4. Target numbers MUST NOT be used as targets. Agenda Page 56 D-2512-01 SPECIFIC RULES FOR THE PISTOL RANGE (GENERAL RANGE RULES ALSO APPLY) 1. No guns may be handled in the range shelter or in any up range location while anyone is down range. 2. Target stands and other equipment MAY NOT be removed from the pistol range. Target stands are to be used with WOODEN LATH. 3. Do not shoot the railroad-tie wall or match props marked “No Target.” 4. All metal targets must be reactive (i.e., they must move or fall when hit) and must be positioned at right angles to the line of fire. 5. All rounds must be directed into the north berm. 6. Keep muzzle pointed at the north berm while loading, unloading, adjusting, or repairing guns. 7. Shoot from up range of the 30-yard line ONLY when the other half of the range is not occupied. NO rifle fire is permitted from any distance when the other half of the range is OCCUPIED. 8. This is the best range for holstered pistol use and is useful for basic handgun orienta- tion. SKEET AND T RAP FIELD RULES 1. Action of gun is to remain open while at the facility except when it is your turn to shoot. 2. Gun MUST NOT be loaded until you are in a shooting position. 3. Gun MUST be pointed down range while loading. 4. Load no more than 2 shells at skeet stations 1 through 7 or trap doubles. Load no more than 1 shell at skeet station 8 or trap singles. 5. In case of gun or ammunition malfunction, the gun MUST be pointed down range until cleared. 6. NO hulls are to be PICKED UP during a skeet or trap round. 7. Do not walk in FRONT of the low house or the trap house while the release mechanism is in the hands of the puller. Agenda Page 57 D-26 12-01 8. No intoxicating beverage is permitted on or in the vicinity of the range at any time. 9. No one is permitted in skeet or trap houses without permission of the Range Master or shoot management. 10. No ammunition heavier than 3 drams of powder and number 7 ½ shot is permitted. 11. In all instances not covered by established safety rules, the decision and direction of the Range Master or shoot management will be final. 12. Proper eye and ear protection MUST be worn by all persons beyond the POSTED SIGNS. SHOTGUN P ATTERNING B OARD 1 No lead shot larger than #2. 2. Warning: Beware of ricochet! 3. Eye and ear protection is required down range of the instructional sign. Agenda Page 58 D-2712-01 Why should a shoot be suspended? Although all gun clubs are painfully meticulous in enforcing the rules of gun safety, many shooters and shoot management do not recognize the threat posed by one of nature’s most deadly forces: Lightning. Only floods kill more people than lightning on an average annual basis. What are the basic facts about lightning? Lightning storms, whether they produce 10 bolts or 10,000 bolts, are ALL potential killers. Rain, hail, tornados and microbursts may be the most recognized hazards of thunderstorms; but, nationwide, lightning consistently injures and kills more than tornados and microbursts COMBINED! An interesting study has shown that more intense storms tend to strike fewer people while weaker storms tend to strike more people. This ironic statistic indicates that people recognize the lightning threat associated with stronger storms but fail to perceive that very same threat with weaker ones. (This is a curious behavior quirk, considering that if one steps onto the Interstate in front of a single tractor-trailer or a convoy of them, he will be just as dead.) With the ability to strike as far as 25 miles from its parent storm, lightning is the first storm hazard to arrive and the last to leave. By contrast, most thunder can not be heard beyond 10 miles. Therefore, IF YOU CAN HEAR THE THUNDER, YOU ARE ALREADY AT RISK! More than one official study has shown that the majority of lightning victims are struck—not during the height of a storm as one might suspect—but just before the rain arrives due to not seeking shelter soon enough or shortly after the rain has ended due to leaving shelter too soon. With these facts in mind, when should officials suspend a shoot? If a storm is approaching, when to suspend a shoot depends on two questions: Where will people go for shelter, and how long will it take everyone to get there? Recently, a number of qualified experts, including NASA officials, research meteorologists, medical professionals, and insurance adjustors, collaborated to form the Lightning Safety Group whose express purpose is to address the issue of lightning safety. Basing their findings on recent improvements in the understanding of storm behavior, they issued standardized recommenda- tions, the most prominent of which is known as “The 30/30 Rule.” The 30/30 Rule states that people should seek shelter if the Flash-to-Bang (length of time in seconds from the sight of the lightning flash to the sound of the accompanying thunder) is 30 seconds or less and that they should remain under cover until 30 minutes after the final clap of thunder. What is the reason for so extended a delay? A thirty second flash-to-bang window is necessary prior to a storm’s arrival because lightning often strikes ahead of a storm center (See the accompanying pictures). Shoot management needs to consider the length of time it will take competitors, officials and spectators to reach safe shelter. A thirty minute wait is necessary after the storm departs (after the final clap of thunder is heard) since the TO SHOOT OR NOT TO SHOOT: Lightning Safety Spring is here, and many clubs are planning for the new shooting season. Now is an opportune time to address a safety issue that is associated with many myths: when to suspend or resume shooting due to thunderstorms and their deadly partners, lightning. Matt Bragaw, lightning specialist at the National Weather Service office in Melbourne, Florida, offers answers to the following important lightning safety questions: Agenda Page 59 D-28 12-01 This picture is from the LDAR technology developed through NASA/KSC and illus- trates how far a lightning bolt can strike from the center of a storm. trailing clouds still carry some lingering charge which can and does occasionally cause a lightning bolt to emerge from the back edge of a storm. A thirty minute delay before resuming outdoor activity allows this charge to dissipate safely. What steps can shoot management take to insure safety? Since shoot calendars are planned far in advance and weather is always unpredictable, it is wise to have a lightning contingency plan in place before the shooting season begins. Organizers responsible for shoots should determine how far away shelter is, remembering to account for group size since more people will require more space and a longer evacuation time. O n the day of a shoot, management should check the local weather forecast. If storms are predicted, they must make sure to monitor the conditions continuously for lightning and thunder. There should be a designated storm spotter whose primary responsibility is to watch the sky and monitor a portable NOAA weather radio or the TV Weather Channel. That way, management would be alert to deteriorating conditions so that evacuation procedures could be initiated quickly. Managers of large regional shoots need to realize that the problems increase proportionately to the number of people involved in the shoot, and large shoots may require considerable evacuation time. In areas that are geographically prone to thunderstorms, lightning observa- tion personnel may not be adequate. Professional lightning detection equipment should be made available for such events in order to observe any developing threat well in advance. While such technology cannot guarantee safety, especially for storms developing immediately overhead, it can be used to observe the location and motion of the storms in order to predict their arrival. Detectors also have the added benefit of determining when the last strike has occurred so that the 30 minute mark can be accurately determined. Once conditions warrant and the evacuation order has been given, where should people go? While no place offers 100% lightning safety, many places are much safer than others. Safe locations include large ENCLOSED structures such as the club house or any other WALLED building. Once inside, people should avoid metal objects, such as faucets, showers, and pipes. They should not use electrical appliances as lightning can travel through extension cords and power outlets. Telephones are dangerous except for cordless or cell phones. Computers are also dangerous since they are usually connected to both power and phone outlets. FULLY ENCLOSED metal vehicles, such as cars, vans, buses, with the windows rolled up provide good shelter from lightning, but people should avoid contact with metal or conducting surfaces outside or inside the vehicle. Vehicles with removable METAL roofs are also safe. Are there any potential shelters that should be avoided? Buildings which have exposed openings, such as small metal sheds, picnic shelters, gun club pavilions, should be avoided, even if they are “grounded.” People should also avoid places where they would be the tallest objects around or in close contact with the tallest object around, such as open fields, gun ranges, bleachers, light or flag poles, isolated single or clusters of trees, towers, and lakes, Convertible automobiles, jeeps with nonmetal tops, or vehicles with an open cage, such as golf carts often used at gun clubs, offer NO protection from lightning, even if the top is “ up.” So is it realistic to expect clubs to account for all safety risks associated with shoots held during thunderstorms? It is impossible to plan for every possible safety risk. Attempts to do so usually end in social paralysis. Life itself is a risk (there is even a documented case of a Florida resident being struck by lightning while sitting on the commode inside his house). But, unless a more serious respect for lightning is adopted, sooner or later some unlucky shooter is going to point his METAL (lightning rod) gun into the sky at precisely the wrong time. In today’s litigious society, it would be foolish for any gun club to ignore lightning safety rules, especially when they are widely known. Sources: Holle, R., R.Lopez, R.Ortix, C. Paxton, D. Decker, and D. Smith. “The Local Meteorological Environment of Lightning Casualties in Central Florida” 17th Annual Conference on Severe Local Storms, Conference on Atmospheric Electricity (NOAA), October 4-8, 1993, St. Louis, MO. Editor’s note: Matt Bragaw, the son of Darby Colwell, an avid Virginia skeet shooter, is a forecaster and lightning specialist at the National Weather Service office in Melbourne, FL. He manages the Melbourne website on lightning information and can be reached by an e-mail link from the homepage to answer any lightning-related questions. The Melbourne Lightning Information Homepage is available on the Internet at: <http://www.srh.noaa.gov/ mlb/ltgcenter/ltgmain.html>. Agenda Page 60 D-2912-01 A Father’s Advice to His Son If a Sportsman true you’d be, Listen carefully to me. Never, never let your gun Pointed be at anyone That it may unloaded be Matters not the least to me. When a hedge or fence you cross, Though of time it causes a loss, From your gun the cartridge take, For the greater safety’s sake. If ‘twixt you and neighboring gun Birds may fly or beasts may run, Let this maxim e’er be thine: Follow Not Across the Line. Stops and beaters oft unseen Lurk behind some leafy screen; Calm and steady always be: Never Shoot Where You Can Not See. Keep your place and silent be: Game can hear and game can see; Don’t be greedy, better spared Is a pheasant than one shared. You may kill or you may miss, But at all times think of this: All the pheasants ever bred Won’t repay for one man dead. Agenda Page 61 Agenda Page 62 Agenda Page 63 Agenda Page 64 MEMORANDUM TO: Adam Nafstad FROM: Alan Brixius DATE: January 29, 2015 RE: Albertville – Planning Update FILE NO: 163.05 The following items are in the works for planning: February 10, 2015 Planning Commission 1. Nelson Billboard Height Variance. The City has received a request for a sign height variance to allow a billboard at 11200 60th Street NE of 40 feet. The Code limits sign height to 30 feet. The requested variance is to allow this small commercial site to contain both a billboard and a 3,200 square foot building. 2. Leuer-Munstertieger zoning request to rezone Outlot A of Huering Meadows (located at the northwest corner of County Road 19 and 52nd Avenue NE) from B- 2, Limited Business to P/I, Public Institution Zoning District to accommodate the Westbridge Church with auditorium seating of 600 seats. 3. Zoning Text Amendment to Chapter 500 of the Albertville Zoning Ordinance regarding variances. This amendment will update the City’s variance review criteria to reflect Minnesota State Statutes 462.357, Subd. 6(2). Miscellaneous Items 1. Old Castle Glass. The City continues to work with Old Castle Glass for the sale of Lot 1, Block 2 of Barthel Industrial Park Second Addition for the construction of a 40,000 square foot industrial building. 2. Staff has been in contact with Michelle Caron, the engineer for the Darkenwald project. We have encouraged them to bring a rough concept of the project to a City Council/Planning Commission workshop to apprise the City of their project Agenda Page 65 2 and to solicit comments on the project use, scale, on-site improvements, as well as off-site improvements needed if and when the project proceeds. 3. We have been working with the project architect on the Petro Plus/Woby Liquor (Heidi Market site). On January 26, 2015, we were informed that this project is on hold. 4. We hope to conduct a workshop at the second Council meeting in February to discuss 2015 goal setting. Please review your 2012 Vision Plan to be sure that the goals, policies, and land use plan still represent the Council’s ambitions. Agenda Page 66 Mayor and Council Communication M:\Public Data\City Council\Council Packet information\2015\020215\Year End Building Report.doc Meeting Date: February 2, 2015 January 29, 2015 SUBJECT: BUILDING DEPARTMENT – 2014 YEAR-END REPORT Permit Activity: Attached is the 2014 Permit Activity Summary, which tabulates the total permit activity for 2014 and 2013. A total of 453 permits were issued in 2014. The total valuation of this work is approximately $9,861,283 and associated permit fees paid is approximately $285,150 (includes utility access fees). In 2014, there were 23 new single family permits, no new commercial permits, and 40 commercial addition/remodel permits. The 2014 Permit Log is on file and available at City Hall. 2012/2013 Permit Summary Comparison 2012 2013 2014 Total Permits 391 412 453 New Homes (single family) 12 22 23 New Commercial 1 1 - Commercial Addition/Remodel 42 64 40 Total Valuation $4.67M $16.62M $9.86M Rental Inspections: Rental licensing and inspections are ongoing. To date, the City has 209 licensed rental properties. In 2014, approximately 111* rental inspections were completed. Rental properties are inspected biennially. 2012/2013 Rental Summary Comparison 2012 2013 2014 Licensed Rental Properties (Res.) 160 200 209 Rental Inspections 300 93 111 *Apartment buildings count as 1 inspection Ongoing Department Objectives: • Website updates for permit forms, fees, and various building information and links • Update handouts to reflect 2013 code revisions • Review open and ongoing permits for further action • Review current American Disabilities Act (ADA) transition plan for municipal properties • Continued coordination of fire related inspections and code enforcement between AFD and the building department Responsible Person/Department: Paul Heins, Sue Schwalbe/Building Department Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: 2014 Permit Activity Summary Agenda Page 67 2014 PERMIT ACTIVITY SUMMARY2014Single FamilyMultiFamilyAdditions/RemodelsDeck/PorchFireplaceFinish BasementNEW Commercial/InstitutionalCommercial Addition/RemodelCommercial SignSign, TemporarySiding/ReroofMechanical/Plumbing/GasGarage/ShedPoolRight of WayOtherTotal Value of Single/Multi Family Value Commercial/Institutional Value Comm. Heating/Plumbing Total Valuation (all permits)January10114303300 81000 25234,000.00$ 174,500.00$ 6,500.00$ 529,030.00$ February00000003113130000 21‐$ 8,500.00$ 1,000.00$ 79,316.00$ March10100307152220000 42170,000.00$ 619,346.00$ 432,100.00$ 1,312,223.00$ April30831404151120002 44609,334.00$ 14,790.00$ 37,000.00$ 834,799.00$ May30543302342131109 53621,982.00$ 135,500.00$ 2,000.00$ 1,028,197.93$ June40341102133121105 411,072,774.00$ 51,800.00$ 30,478.00$ 1,328,276.62$ July20263304012182015 49436,180.00$ 106,900.00$ 6,825.00$ 887,684.25$ August10114203303150111 36325,000.00$ 88,440.00$ 19,985.00$ 770,955.00$ September10411306143150021 42231,000.00$ 216,590.00$ 1,500.00$ 568,235.00$ October40442202262120001 41880,288.00$ 55,032.00$ 10,250.00$ 1,095,042.00$ November20100102511100000 23490,000.00$ 231,879.88$ ‐$ 791,980.88$ December10304302080 015000 36143,596.00$ 366,648.00$ 5,765.00$ 635,543.00$ TOTAL 23 0 33 24 23 28 0 40 21 38 22 150 20 3 4 24 4535,214,154.00$ 2,069,925.88$ 553,403.00$ 9,861,282.68$ 2013January10303303220 80000 25170,000.00$ 5,000.00$ 1,030.00$ 260,394.00$ February00202004140 80000 21‐$ 223,000.00$ ‐$ 280,302.00$ March20301203132 40000 21517,586.00$ 13,450.00$ 12,800.00$ 614,256.00$ April20110108532 40000 27350,528.00$ 141,000.00$ 24,400.00$ 583,159.00$ May40932305652121207 61811,562.00$ 1,662,000.00$ ‐$ 2,670,876.94$ June30462004022 30031 30587,850.00$ 360,000.00$ 5,500.00$ 1,024,446.00$ July30162107122100142 42717,610.00$ 37,450.00$ 95,925.00$ 978,180.00$ August40144007030220000 45784,212.00$ 87,200.00$ 9,500.00$ 1,112,962.00$ September102122011363 90010 41219,254.00$ 138,786.64$ 204,940.00$ 591,766.64$ October20902209234121022 50420,520.00$ 38,028.00$ 55,342.00$ 733,818.22$ November00221113142 70000 24‐$ 7,215,800.00$ 350,000.00$ 7,618,664.00$ December00411300221 90020 25‐$ 13,000.00$ ‐$ 147,462.50$ TOTAL 22 0 41 24 22 18 1 64 24 39 20 108 2 3 12 12 4124,579,122.00$ 9,934,714.64$ 759,437.00$ 16,616,287.30$ 1/29/2015Agenda Page 68 Page 1 of 1 Couri & Ruppe, P.L.L.P. Memo To: Adam Nafstad, City Administrator; Albertville City Council From: Mike Couri Date: January 28, 2015 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • I-94 Ramp Easement. The State is asking the City to obtain I-94 ramp easement from Albertville Marketplace using a revised legal description as the State wants clearer language in the deed from the City to the State for the ramp easement. The easement area remains unchanged—the State simply wants its specific language used in the easement document. Adam and I will be working with Albertville Marketplace to obtain the proper language. • Prairie Run. The first Fieldstone lot closed. Fieldstone has sent over the changes to the Association documents, which I will be reviewing shortly. I have spoken to one of the two homeowners about these changes and have left a message with the other homeowner. Once the proposed changes are found to be consistent with those set out in the purchase agreement, we will call a meeting of the Association to adopt the changes. • Charter Cable. I have still not heard back from Charter Cable regarding proposed changes to their service to City buildings that runs counter to our franchise agreement. Charter has provided the City with cable boxes, but we will likely have a problem with these next fall unless we get this issue straightened out in the meantime. I will continue to periodically call Charter until I reach someone or get a return call. Agenda Page 69 City Administrator’s Update January 29, 2015 GENERAL ADMINISTRATION Fire Department: The selection committee has reviewed the Fire Chief applications and will be conducting preliminary interviews on February 4. Parks Committee: The vacancy has been noticed in City utility bills, submitted to the local paper for publication, and has been posted on the City’s website. To date, we have received one letter of interest. Development Applications: The City is in receipt of two development applications that will have public hearings at the February Planning Commission meeting. One application is for the Steve Nelson billboard variance and the other is for a rezoning and comp plan amendment for Outlot A- Heuring Meadows to rezone the property to Public/Institutional for Westbridge Community Church. Local Board of Appeal and Equalization: The City has received notice for the time and date for the Local Board of Appeal and Equalization for Monday, April 20 at 5:30 p.m. prior to the regularly scheduled City Council meeting. One trained/certified member of the Board must be in attendance at the meeting. The MN Department of Revenue is working on computer based eLearning classes for member certification and hopes to launch the program in July 2015. STMA Arena: STMA Youth Hockey and the Minnesota Amateur Sports Commission will be presenting on a second sheet of ice at the next Arena Board meeting schedule for February 9. Joint Meeting: The next joint governance meeting will be at the St. Michael government center on Monday, March 30 at 6:00 p.m. Tentative agenda items include updates on FYCC, Yellow Ribbon, school capacity, and legislative reports on education equity and transportation. Year End Financials: Staff is working with Abdo in preparing the 2014 CAFR in preparation for the annual audit, which will begin in early March. The 2014 workers comp audit has been completed, as well as, pay equity report. ENGINEERING/PUBLIC WORKS 57th Street NE/Church of St. Albert Improvement Project: I will be meeting with the Church to finalize the cost-share agreement and project details soon. The new church administrator, Mike Logeais, and I have spoken on the phone and it is understood that the Church still desires to pursue the joint project. The project is being advertised with a scheduled bid date of February 17. Bids will be presented to Council at the first meeting in March. Agenda Page 70 City Administrator’s Update Page 2 of 2 January 15, 2015 I-94 WB C-D Road: Staff is working with MnDOT, PFA, and the contractor to close out the project. All construction was completed in 2014. City Hall Maintenance: We have received quotes to have select areas of City Hall painted. Areas due for painting include the main corridor, the two conference rooms, and the portion of the walls below the chair rail in the community room. Two quotes to paint these areas were received and ranged from $3,920 to $4,290. Generally the itemized quotes are the same, with the higher of the two including some additional prep work. Unless the Council would like otherwise, we will proceed with the painting. 2015 Building Maintenance funds will be used to complete the project. UPCOMING EVENTS and ANNOUNCEMENTS • February 12 – Transportation Day at the Capitol. • March 30 – Joint Governance Meeting, St. Michael City Center, 6:00 p.m. Attachments: (none) Agenda Page 71