2014-12-15 CC Agenda Packet
City of Albertville Council Agenda
Monday, December 15, 2014
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-12-15 CC Agenda.doc
Meeting Date: December 15, 2014
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations – Introductions
A. Recognition of Council member Dan Wagner
B. Years of Service – John Middendorf
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the December 1, 2014 Truth-in-Taxation meeting minutes as presented (pgs
4-5)
B. Approve the December 1, 2014 regular City Council meeting minutes as presented (pgs
6-10)
C. Authorize the Monday, December 15, 2014 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 11)
D. Approve the Wright County Assessment Services Agreement for 2016-2017 (pgs 12-
17)
E. Approve Resolution 2014-045 designating officials, consulting firms, and depositories
for 2015 (pgs 18-21)
7. Public Hearings – None
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
Agenda Page 1
City of Albertville Council Agenda
Monday, December 15, 2014 Page 2 of 3
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Meeting Date: December 15, 2014
B. Legal
1). City Maintenance of Hunters Pass Park and Sidewalks (pgs 22-24)
(Motion to adopt Resolution 2014-046, entitled a Resolution Providing for City
Maintenance of the Park and Sidewalks in the Plat of Hunters Pass.)
C. Finance – None
D. City Clerk – None
E. Public Works/Engineering – None
F. Planning/Zoning – None
G. Building – None
H. Administration
1). City Administrator’s Update (pg 25)
9. Announcements and/or Upcoming Meetings
December 22 Joint Powers Water Board, 6:30 p.m.
December 24 Christmas Eve, City Offices Close at Noon
December 25 Christmas Day, City Offices Closed
January 1 New Year’s Day, City Offices Closed
January 5 City Council, 7:00 p.m.
January 12 STMA Ice Arena Board, 6:00 p.m.
January 13 Planning Commission, 7:00 p.m.
January 19 Martin Luther King, Jr. Day, City Offices Closed
January 20 City Council, 7:00 p.m.
January 26 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
DECEMBER 2014
Su M Tu W Th F Sa
CC 1 2 3 4 5 6
7 Ice 8
PC
9 10 11 12 13
14 CC 15 16 17 18 19 20
21 JP22 23
24
H*
H
25 26 27
28 JM 29 30 31
JANUARY 2015
Su M Tu W Th F Sa
H
1 2 3
4 CC 5 6 7 8 9 10
11 Ice 12
PC
13 14 15 16 17
18 H 19
CC
20 21 22 23 24
25 JP26PK 27 28 29 30 31
Agenda Page 2
City of Albertville Council Agenda
Monday, December 15, 2014 Page 3 of 3
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Meeting Date: December 15, 2014
10. 5 Minute Recess – Move to East Conference Room
11. Consultant Reviews
12. City Administrator Review
13. Adjournment
Agenda Page 3
Page 1
TRUTH-IN-TAXATION HEARING
December 1, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL 6:00 p.m.
CALL TO ORDER
Mayor Hendrickson called the meeting to order at 6:07 p.m.
ROLL CALL
Present: Mayor Hendrickson and Council members Sorensen and Wagner
Absent: Council members Olson and Vetsch
Others present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, City
Clerk Kimberly Olson, and Council member-elect Walter Hudson
TRUTH-IN-TAXATION
Lannes gave a presentation on the proposed budget and levy for 2015. She provided a historical
look at the budgets and the percentage of change in the levy for the last several years. She stated
the proposed levy is $3,497,147, which is an increase of 5.97% from last year. The operations
levy increased 6.22% or $149,197 and the debt levy increased 5.30% or $47,826. Lannes
reported operations were increased due to the addition of a full-time Fire Chief, a midyear hire of
a Public Works employee, and additional law enforcement coverage.
Sorensen inquired about the increase in the debt levy. Lannes stated they were able to review all
the bonds this year and the payments will remain relatively flat from now until at least 2023.
Lannes provided several charts outlining how and where tax dollars are distributed and listed the
changes to revenue and expenses.
Hendrickson opened the hearing for public comment.
Hudson inquired of the Council and staff what drives the increase in the levy. Lannes replied
there are several factors such as debt repayment (bonds), cost of living increases for supplies and
services, and the continued provision of essential services to the public. She stated the city also
has to continue to increase funding for city streets and infrastructure to keep of up with
maintenance and repair needs.
Agenda Page 4
Truth in Taxation Meeting Minutes
December 1, 2014 Page 2
Nafstad also added that in past years, especially during the recent recession, reserve funds were
used to fund projects and now need to be built back up. Nafstad also stated that they have been
trying to fund smaller projects and equipment replacement internally.
Wagner stated that during his time on the Council, the City has constructed three new buildings
and that is quite an undertaking, but was needed. Sorensen also stated that revenue from
building permits went way down and that is a huge impact on the City’s budget and levy.
Hendrickson stated they also need to repay the SAC fund which had been used to fund other
projects and it must be done before the Wastewater Treatment Facility needs to be upgraded.
There were no further comments and Hendrickson closed the public hearing.
ADJOURN
Motioned by Sorensen, seconded by Wagner, to adjourn the meeting at 6:24 p.m. Ayes:
Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Olson and Vetsch. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Olson, City Clerk
Agenda Page 5DRAFT
Page 1
ALBERTVILLE CITY COUNCIL
Monday, December 1, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:03 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members, Sorensen, Vetsch, and Wagner
Absent: Olson
Others Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Finance
Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, and
Council member-elect Walter Hudson
3. RECOGNITIONS-PRESENTIONS-INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present to speak at the meeting.
5. APPROVAL OF THE AGENDA
Couri amended the agenda to add Prairie Run Purchase Agreement under Legal.
Motioned by Wagner, seconded by Sorensen, to approve the Agenda as amended. Ayes:
Hendrickson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
Agenda Page 6
DRAFTCity Council Meeting Minutes Page 2
Regular Meeting of December 1, 2014
A. Approve the November 17, 2014 regular City Council meeting minutes as presented
B. Authorize the Monday, December 1, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Resolution No. 2014-041 entitled a Resolution Establishing the 2015 City
Observed Holidays
D. Approve Resolution No. 2014-042 establishing the 2015 City Council Regular Meeting
Dates
Motioned by Sorensen, seconded by Wagner, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.)
Parks Committee
Sorensen reported that delivery of the caboose for Central Park has been delayed until the
following week. He also reported that Parks Committee member Mark Barthel has resigned
his seat. Council directed staff to advertise the vacant seat.
Vetsch reported that Sandy Greninger of FYCC would like to see the Explore Your Parks
Night expanded and suggested having one large event at one park instead of smaller events at
multiple parks. Vetsch stated that Greninger also hopes to increase the Open Streets event and
possibly have the event on Main Avenue NE.
Beyond the Yellow Ribbon Steering Committee
Sorensen reported that he and Council member Olson attended the monthly steering committee
meeting. They discussed a subcommittee for City leadership and Sorensen suggested they
hold a joint meeting with the City of St. Michael to discuss that subcommittee.
B. Public Works/Engineering
1). Streets and Parks Update
Guimont reported staff has been working on the outdoor ice rinks and they plan to open them
on Friday, December 5. This is about three weeks earlier than usual.
Nafstad reported the Wright County Sheriff’s Office has begun issuing parking citations this
month and City Hall has been receiving phone calls. Anyone who received a citation and
wishes to dispute it must contact the County.
Agenda Page 7
DRAFTCity Council Meeting Minutes Page 3
Regular Meeting of December 1, 2014
C. Finance
1). 2015 Property Tax Levy and Final Budget
Lannes stated there have been no changes to levy and budget since it was preliminarily
approved in September. The City held the annual Truth-in-Taxation hearing earlier this
evening and there were no comments received against the proposed amounts.
Motioned by Wagner, seconded by Sorensen, to approve Resolution No. 2014-043 entitled a
Resolution Adopting Property Tax Levy Collectible in 2015 and approve Resolution 2014-
044 entitled a Resolution Adopting the 2015 Final Budget. Ayes: Hendrickson, Sorensen,
and Wagner. Nays: Vetsch. Absent: Olson. MOTION DECLARED CARRIED.
Vetsch noted for the record that he voted against the motion due to the full-time Fire Chief
position.
D. Legal
1). Prairie Run Purchase Agreement
Couri reported that Fieldstone Family Homes, Inc. would like to close on one of the ten Prairie
Run lots listed in the purchase agreement and begin construction of a model home. He stated
Fieldstone is required in the purchase agreement to purchase the first properties in a group of
three lots. All ten properties must be purchased within 18 months of the signed purchase
agreement. He stated that in order to accommodate Fieldstone’s request, they would need to
waive the contingencies in the purchase agreement regarding the homeowners documents.
Couri reported the contingencies in the agreement include the developer to amend the
Homeowner’s Association to remove snowplowing, lawn mowing, and irrigation as the City’s
responsibility and to remove the Common Interest Community status of the HOA, but still
remain a Homeowners Association.
Motioned by Hendrickson, seconded by Vetsch, to amend the Prairie Run Purchase
Agreement to eliminate the contingencies, allow Fieldstone Family Homes, Inc. to purchase
one lot now rather than three at one time, and require the City to use good faith efforts to
meet what were the contingencies. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays:
None. Absent: Olson. MOTION DECLARED CARRIED.
Vetsch inquired what would happen if the developer walked away from the sale of the lots.
Couri stated they would keep the earnest money, in the amount of $25,000, that is required and
the cost of one lot.
2). City Attorney Report
Couri reported that a local buyer will be acquiring the Albertville Crossing buildings and are
scheduled to close on the properties tomorrow. The acquisition would include Coborn’s and
surrounding buildings except the Sherwin Williams building. He stated that the buyer is
looking to revitalize the area.
Agenda Page 8
DRAFTCity Council Meeting Minutes Page 4
Regular Meeting of December 1, 2014
Couri clarified that the complaint filed against Mayor Hendrickson alleging a violation of
Minnesota’s campaign laws was dismissed by the Administrative Law Judge for failure to
state a claim. Couri stated the complaint in no way implicates or impacts the City.
E. City Clerk - None
F. Planning/Zoning - None
G. Building - None
H. Administration
1). Set Date for Administrator & Consultant Review
Nafstad reported they need to set a date and time for year-end reviews for him as well as the legal
and planning consultants. He inquired if immediately following the Council meeting on December
15 would work with everyone. Sorensen stated that he would be absent from that meeting, but he
would pass along his comments to the City Council prior to then. Council set the reviews to
immediately follow the December 15, 2014 regular meeting.
2). City Administrator’s Update
Nafstad stated they have four applicants for the vacant Planning Commission seat and are planning
to interview the candidates through the Personnel Committee.
Nafstad reported they would need to make appointments to various boards and committee at the first
meeting of the year and encouraged Council to ponder which committees they would like to remain
on or perhaps be removed from. Hendrickson stated the Council could send their comments to her
and then staff would bring the proposed resolution to the first meeting in January. Nafstad stated
that they will need to add two more committees to the list: Beyond the Yellow Steering Committee
and Wright County Area Transportation (WCAT).
9. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS
Sorensen stated he wanted to publicly thank Council member Wagner for his years of service to the
City. He stated Wagner always had comments worth listening to, has served the Albertville
community well, and will be missed.
December 8 STMA Ice Arena Board, 6:00 p.m.
December 9 Planning Commission, 7:00 p.m.
December 15 City Council, 7:00 p.m.
December 22 Joint Powers Water Board, 6:30 p.m.
December 24 City Offices Close at 12:00 Noon, Christmas Eve
December 25 City Offices Closed, Christmas Day
January 1 City Offices Closed, New Year’s Day
January 5 City Council, 7:00 p.m.
January 12 STMA Ice Arena Board, 6:00 p.m.
January 13 Planning Commission, 7:00 p.m.
Agenda Page 9
DRAFTCity Council Meeting Minutes Page 5
Regular Meeting of December 1, 2014
January 19 City Offices Closed, Martin Luther King, Jr. Day
January 20 City Council, 7:00 p.m.
January 26 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
10. ADJOURNMENT
Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 7:38 p.m. Ayes:
Hendrickson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: Olson. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\121514\2014-12-15 Finance Bills Report (RCA).doc
Meeting Date: December 15, 2014
December 11, 2014
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, December 15, 2014 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
MOTION TO: Authorize the payment of all just claims received by December 31, 2014, which
would be the year-end closeout of payments of claims.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 11
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\121514\2014-12-15 Assessment Services Contract.doc
Meeting Date December 15, 2014
December 11, 2014
SUBJECT: CONSENT - FINANCE - WRIGHT COUNTY ASSESSMENT SERVICES AGREEMENT
FOR 2016-2017
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: Approve the Wright County Assessment Services Agreement for 2016-2017.
BACKGROUND: The Wright County Assessor’s Office has been providing Albertville with
assessment services dating back to the early 1990’s. Wright County provides experienced and
licensed assessors and has provided consistency in the valuation of properties.
The Wright County Assessor’s Office is not proposing an increase in fees for their services in
this contract. The rates will remain the same at $10.50 per parcel and $25.00 for each new
construction $499,999.00 or less. There will be an additional fee of $100.00 for each new
commercial/industrial construction over $500,000.00.
The agreement will begin January 2, 2015 and will end June 30, 2017.
KEY ISSUES:
• Wright County Assessor’s Office has experienced, licensed assessors who specialize in
both residential and commercial properties.
• The County Assessor is able to provide consistent assessment values across multiple
jurisdictions.
• There is no increase in rates for this contract.
• Due to legislative mandates requiring higher levels of licensure for all Minnesota
assessors, this may have an impact on the cost of services in future contracts.
POLICY CONSIDERATIONS: It is the City’s policy to evaluate and consider contracts on a
case by case basis, seeking the best value for the City.
FINANCIAL CONSIDERATIONS: The City has budgets annually for these assessment
services.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve
agreements that the City enters into pursuant to Minnesota State Law.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Wright County Assessment Services Agreement
Agenda Page 12
Agenda Page 13
Agenda Page 14
Agenda Page 15
Agenda Page 16
Agenda Page 17
Mayor and Council Request for Action
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Meeting Date: December 15, 2014
December 11, 2014
SUBJECT: CONSENT - CITY CLERK - 2014 OFFICIAL DESIGNATIONS AND APPOINTMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution 2014-045 designating officials, consulting firms, and
depositories for 2015.
BACKGROUND: Each year, the City Council must designate City officials, the official
newspaper for City legal publications, official depositories, and consultants to the City. These
designations will be effective January 1, 2015.
Appointments to the City’s various boards and committees are generally approved at the same
time; however, this will be done at the first meeting of the New Year to include newly elected
Council members.
KEY ISSUES:
• An Acting Mayor must be appointed in case of absence of the Mayor to conduct a City
Council meeting.
• All consultants have expressed interest to continue their service.
• The North Crow River News has submitted a letter expressing their interest to remain the
City’s official newspaper.
• Staff recommends the depositories stay the same as the previous year and would include:
Bank of Elk River
Dain Rauscher
Financial Security Bank
FTN Financial
LMC 4M Fund
Northland Securities, Inc.
Premier Bank
USB Financial Services, Inc.
Wachovia Securities
LEGAL ISSUES: The Mayor and City Council have the authority to review and approve
designations.
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted by: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2014-045
Letter from Crow River News
Agenda Page 18
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-045
A RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER, OFFICIAL
DEPOSITORIES, AND CITY CONSULTANTS FOR 2015
WHEREAS, it has been the policy of the Albertville City Council to make annual designations
and appointments at the beginning of each year, and;
WHEREAS, the City Council of Albertville, Minnesota, establishes the following are appointed
and designated for the year 2015:
Acting Mayor: John Vetsch
Animal Control: Monticello Animal Control
Assistant Weed Inspector: Public Works Supervisor, Tim Guimont
Bond Counsel: Briggs & Morgan
Kennedy & Graven
Building Official Paul Heins, City of St. Michael
City Attorney: Couri & Ruppe, P.L.L.P.
City Engineer: Adam Nafstad, P.E.
City Planner: Northwest Associated Consultants
Consulting Engineer: Bolton & Menk, Inc.
Financial Advisor: Northland Securities
Springsted, Inc.
Official Newspaper: North Crow River News (Sun Media)
Official Depositories: Bank of Elk River
Dain Rauscher
Financial Security Bank
FTN Financial
LMC 4M Fund
Northland Securities, Inc.
Agenda Page 19
City of Albertville
Resolution No. 2014-045
Page 2
Premier Bank
USB Financial Services, Inc.
Wachovia Securities/Wells Fargo
Tax Increment Consultants: Briggs & Morgan
Kennedy & Graven
NOW, THEREFORE, BE IT RESOLVED, that such appointments and designations shall take
effect on January 1, 2015 and shall continue for the remainder of the year or until such time as a
successor is appointed by the City Council.
Adopted this 15th day of December, 2014 by the Albertville City Council.
Jillian Hendrickson, Mayor
Attest:
Kimberly A. Olson, City Clerk
Agenda Page 20
Agenda Page 21
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\121514\Hunters Pass park maintenance RCA 12-10-14.docx
Meeting Date: December 15, 2014
December 11, 2014
SUBJECT: LEGAL – CITY MAINTENANCE OF HUNTERS PASS PARK AND SIDEWALKS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution 2014-046, entitled a Resolution Providing for City
Maintenance of the Park and Sidewalks in the Plat of Hunters Pass.
BACKGROUND: In 2005, the City approved the plat and developer’s agreement for the plat of
Hunters Pass. The developer’s agreement called for the Homeowners’ Association to maintain
the park, sidewalks, trails, and cul-de-sac islands. The Association has been maintaining the
park, but has struggled to do so and the City has been maintaining the sidewalks. The
Association has asked the City to take over maintenance of the park and they understand that the
Association needs to continue to maintain the trails and cul-de-sac islands. City staff believes
that the City can take over maintenance of the park and sidewalks, but does not believe it would
be practical for the City to take over maintenance of the wood chip trails that run through the
back yards or the cul-de-sac islands which are landscaped according to Association standards.
The original park facilities were installed by the Developer approximately ten years ago. City
staff believes that as the park facilities (currently consisting of a gazebo, swingset/playground
equipment and a parking lot) age, the Association will not be able to adequately maintain or
replace these items.
The only situation similar to this was Towne Lakes, where the Homeowners’ Association
currently maintains the trails, but was only required to maintain the parks and park equipment for
five years (the Towne Lakes Association was never required to maintain the sidewalks, but has
chosen to supplement snow removal). The City has been maintaining the parks in Towne Lakes
for several years now.
It is anticipated that maintenance of the park and sidewalks will be no greater burden on the City
than the parks and sidewalks in other neighborhoods that the City is currently maintaining.
KEY ISSUES:
• Currently the Hunters Pass Homeowners’ Association is required to maintain the park
and sidewalks in the plat.
• By agreement the Hunters Pass Association is required to maintain sidewalks, but the
City has been doing so for years.
• The Hunters Pass Association is the only Association in the City maintaining a public
park.
Agenda Page 22
Mayor and Council Request for Action – December 15, 2014
City Maintenance of Hunters Pass Park and Sidewalks Page 2 of 2
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Meeting Date: December 15, 2014
• Having the City take over maintenance of the park in Hunters Pass will increase the work
load on the City’s public works department.
• The Hunters Pass Association will need to continue to maintain the landscaped islands in
the cul-de-sacs and the neighborhood trail system.
• The Parks Committee has reviewed the request and recommends that City take over
maintenance of the park.
POLICY/PRACTICES CONSIDERATIONS: The City is not obligated to take over the
maintenance of the Hunters Pass park and sidewalks. However, City staff believes that the City
can maintain these facilities better than the Association can, and that the City maintenance of
these facilities would put the Hunters Pass homeowners in the same position as all other tax
payers in the City in that their tax dollars will help to maintain the park and sidewalks in their
neighborhood, which is not currently the case. Because the parks and sidewalks are still in good
condition, taking them over now does not require a large capital expenditure to improve the
facilities. This may not be the case in another ten years. If these facilities deteriorate in the
future, there will likely be public pressure for the City to take these facilities over, but this will
likely be much harder to do if the facilities will require significant investment to restore them to
an acceptable condition.
FINANCIAL CONSIDERATIONS: City maintenance of the park will increase the
maintenance burden on the City’s Public Works department by an incremental amount. The
additional cost of this maintenance is difficult to estimate and quantify. City staff does not
expect that the maintenance of the Hunters Pass Park and sidewalks will be any more difficult or
expensive than maintenance of parks and sidewalks in other neighborhoods in the City.
LEGAL CONSIDERATIONS: The City Council can waive a requirement in the Developer’s
Agreement that runs in its favor. The current requirement that the Homeowners’ Association
maintain the park and sidewalk can be waived by the City. Once waived, however, it is unlikely
that the City would be able to again require the Homeowners’ Association to maintain the park
and sidewalks.
Responsible Person/Department: Mike Couri, City Attorney
Adam Nafstad, City Administrator-PWD
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution 2014-046
Agenda Page 23
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION # 2014-046
RESOLUTION PROVIDING FOR CITY MAINTENANCE
OF THE PARK AND SIDEWALKS IN THE PLAT OF HUNTERS PASS
WHEREAS, the City of Albertville (“City”) has entered into a Developer’s Agreement pertaining
to the plat of Hunters Pass, said Developer’s Agreement having been recorded as document number
984963 at the Wright County Recorder’s Office (“Developer’s Agreement”); and
WHEREAS, Paragraph 1.I of the Developer’s Agreement requires the Homeowners’ Association
to maintain the park and sidewalks located in the Hunters Pass plat; and
WHEREAS, experience over the past nine years has shown that the Homeowners’ Association is
not able to maintain the park and sidewalks to the same standard and with the same consistency that
the City maintains other parks and sidewalks in the City; and
WHEREAS, the Homeowners’ Association has requested that the City commence maintenance of
the Hunters Pass park and sidewalks; and
WHEREAS, the City Council has determined that it would be in the best interests of the residents
of the City and of Hunters Pass if the City maintained the Hunters Pass park and sidewalks;
NOW, THEREFORE, be it resolved by the Albertville City Council:
1. Effective January 1, 2015, the City of Albertville shall relieve the Hunters Pass
Homeowners’ Association of its obligation to maintain the Hunters Pass park and sidewalks
as set forth in paragraph 1.I of the Developer’s Agreement, and such park and sidewalks
shall thereafter be maintained by the City.
2. All other obligations of the Hunters Pass Homeowners’ Association as set forth in the
Developers’ Agreement shall remain unchanged.
Adopted by the Albertville City Council this 15th day of December, 2014.
____________________________
ATTEST: Jillian Hendrickson, Mayor
______________________________
Kimberly A. Olson, City Clerk
Agenda Page 24
City Administrator’s Update
December 11, 2014
GENERAL ADMINISTRATION
Planning Commission Vacancy: Staff is working to coordinate a time for the Personnel
Committee to interview the four applicants and provide a recommendation to the Council.
Board and Commission Appointments for 2015: Council will need to appoint committee
members to the City’s various boards and advisory groups, preferably at the first meeting in
2015. New in 2015 will be WCAT (Trailblazer Transit) and Yellow Ribbon appointments. For
your reference, attached is the resolution for this past year’s appointments.
Fire Department: The advertisement for the full time chief position has been posted and
applications are due back on January 12. Interviews will likely begin mid- to late-January.
STMA Ice Arena: This week’s Arena Board meeting was cancelled due to a lack of a quorum.
The Youth Hockey Association has been working closely with the Minnesota Armature Sports
Commission (MSAC) in regards to the feasibility of a second sheet of ice. The MSAC will be at a
future Arena Board meeting to report on their initial analysis.
Prairie Run: The Purchase Agreement for the 10 lots is complete, the escrow has been
received, and closing for the first lot is scheduled for this Friday.
FYCC: The December meeting was canceled. The next meeting will be January 21.
ENGINEERING/PUBLIC WORKS
FEMA and Homeland Security Funding: Staff has completed the work with FEMA and has
submitted the final funding request for the Public Assistance Program.
Arena Dehumidification Project: The system has been running very well. We are working to
close out the project.
57th Street Improvements: Soon I will be meeting with the Church and coordinating a bidding
schedule. I am working to re-bid the project in February. This item will be presented to the
Council before bids are advertised.
Signal at CSAH 19 and 37: The County has had some issues with the new video detection
cameras and is working with their electrician to correct.
Agenda Page 25