2014-11-17 CC Agenda Packet
City of Albertville Council Agenda
Monday, November 17, 2014
City Council Chambers
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings are invited to do so under Public
Forum and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
M:\Public Data\City Council\Council Agendas\2014 Agendas\2014-11-17 CC Agenda.doc
Meeting Date: November 17, 2014
1. Call to Order
2. Pledge of Allegiance – Roll Call
3. Recognitions – Presentations - Introductions
4. Public Forum – (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled it will be discussed in the order it
is listed on the Consent agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the November 3, 2014 regular City Council meeting minutes as presented
(pgs 4-10)
B. Approve the November 10, 2014 Canvass Board meeting minutes as presented (pg 11)
C. Approve the November 0, 2014 special City Council meeting minutes as presented
(pgs 12-13)
D. Authorize the Monday, November 17, 2014 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 14)
E. Approve a Therapeutic Massage Enterprise License for Impress Nails & Spa, located at
6957 Laketowne Place NE, to provide massage therapeutic services contingent upon
final inspection and approval of the Building Official (pgs 15-23)
F. Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern
for “A Knight to Remember” fundraiser to be held on March 21, 2015 contingent upon
the receipt proof of general and liquor liability insurance, proof of current liquor
licenses held, and approval of the STMA Ice Arena Board (pgs 24-25)
G. Adopt Resolution 2014-038 approving a new Lawful Gambling Premises Permit for
the STMA Youth Hockey Association for Space Aliens, located at 11166 County Road
37 (pgs 26-33)
7. Public Hearings - None
Agenda Page 1
City of Albertville Council Agenda
Monday, November 17, 2014 Page 2 of 3
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Meeting Date: November 17, 2014
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
B. Legal
1). Partial Release of Albertville Crossing and Park View Developer’s
Agreements (pgs 34-91)
(Motion to approve Resolution 2014-039 Releasing Selected Albertville Crossing
Properties from Portions of Developer’s Agreements.)
C. Planning/Zoning
1). Mobile Food Unit (MFU) Hours of Operation (pgs 92-95)
(Motion to adopt Resolution No. 2014-040 entitled A Resolution Suspending the
Hours of Operation for Mobile Food Units (MFUs) for November 27-30, 2014 to
coincide with Black Friday retail events in the City of Albertville.)
D. Finance
1). Preliminary 2015 Budget Review (pgs 96-98)
E. City Clerk - None
F. Public Works / Engineering - None
G. Building - None
H. Administration
1). Extension of Fire Chief Mill’s Term (pgs 99)
(Motion to extend Fire Chief Mills’ term as Chief until the full-time chief position
has been filled and to appoint Mill’s as Assistant Chief upon the hire of the full-
time chief, for the remainder of the two year term beginning January 1, 2015 and
expiring December 31, 2016.)
2). City Administrator’s Update (pgs 100-109)
9. Announcements and/or Upcoming Meetings
November 18 LBAE Training, Glencoe, 9:00 a.m. – 12:00 p.m.
November 24 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
November 27/28 Thanksgiving Day/Day After Thanksgiving, City Offices Closed
December 1 Truth in Taxation Meeting, 6:00 p.m.
City Council, 7:00 p.m.
December 8 STMA Ice Arena Board, 6:00 p.m.
December 9 Planning Commission, 7:00 p.m.
December 15 City Council, 7:00 p.m.
December 22 Joint Powers Water Board, 6:30 p.m.
Agenda Page 2
City of Albertville Council Agenda
Monday, November 17, 2014 Page 3 of 3
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Meeting Date: November 17, 2014
December 24 Christmas Eve, City Hall Closes at 12:00 Noon
December 25 Christmas Day, City Hall Closed
NOVEMBER
DECEMBER
Su M Tu W Th F Sa
Su M Tu W Th F Sa
1
CC 1 2 3 4 5 6
2 CC 3 4 5 6 7 8
7 Ice 8
PC
9 10 11 12 13
9 Ice10CC
H
11 PC12 13 14 15
14 CC 15 16 17 18 19 20
16 CC 17 18 19 20 21 22
21 JP22 23
24
H*
H
25 26 27
23 JP24PK 25 26 H
27 H28 29 28 JM 29 30 31
30
10. Adjournment
Agenda Page 3
Page 1
ALBERTVILLE CITY COUNCIL
Monday, November 3, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL 7:00 PM
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Others Present: City Administrator-PWD Adam Nafstad, City Planner Alan Brixius, City Attorney
Mike Couri, Fire Chief Tate Mills, and Walter Hudson
3. RECOGNITIONS-PRESENTIONS-INTRODUCTIONS - None
4. PUBLIC FORUM
Jeremiah Curran, pastor of Westbridge Community Church, was present to speak at the forum. He
spoke about the need to find a permanent facility for the church; they have been holding services at
several different locations throughout the Albertville-St. Michael area. They serve approximately
700 individuals each week and have seen the need to put down roots and have a permanent facility.
Curran stated Westbridge has entered into a purchase agreement with Mike Leuer and Ralph
Munsterteiger for their property located on the west side of County Rd 19 and north of the healthcare
clinic. He stated the property is currently zoned Commercial B-2 and they would like to rezone the
property, so the church would be able to build on the site. He showed a graphic of what the church
would like and stated they would design the building to aesthetically match Albertville standards.
Brixius reviewed the history of the commercial zoning of the site and discussed the concepts brought
forward by the property owners. Brixius stated the current concept brought forward by Westbridge
includes two access points. Brixius asked for Council direction as to whether or not they are
interested in rezoning the property.
Curran stated they had spoken with staff about keeping 250 feet along County Rd 19 zoned as
Commercial, but that would leave the church with a very narrow, landlocked lot and he could see
them needing to move again in a few years. He stated they serve individuals from thirteen different
cities and feels they would bring an economic benefit to the community. He stated they also invest
in many community programs.
Agenda Page 4
City Council Meeting Minutes Page 2
Regular Meeting of November 3, 2014
Vetsch stated his concern about the impact a change in zoning could have on the tax base.
Sorensen inquired about State and Federal laws. Couri stated the current law states if a zoning
district allows an assembly use within the district, a church cannot be denied just because of a
religious use. However, he stated that the current zoning on the property in question does not allow
for an assembly use, so this law would not apply.
Brixius suggested they get the opinions of each of the Council members, so the property owners and
Westbridge could determine if they should apply for an application to rezone the property.
Hendrickson stated she had a hard time seeing the entire lot as Commercial, since it is directly south
of the Albertville Cottages. Vetsch and Wagner both stated their concern with the change in tax base
if rezoned. Wagner is not opposed to the concept, but would like to see comparables of tax base for
similar commercial properties. Sorensen agreed with Wagner.
Brixius suggested that Westbridge submit an application if they would like to pursue rezoning.
5. APPROVAL OF THE AGENDA
Motioned by Wagner, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 20, 2014 regular City Council meeting minutes as presented
B. Authorize the Monday, November 3, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Resolution No. 2014-034 entitled a Resolution Amending Official Depositories
D. Approve Resolution No. 035 entitled a Resolution Appointing Corporate Signers for the
City of Albertville for 2014
Sorensen questioned Consent Items C & D. He inquired why the depositories were being changed
and Nafstad replied another institution was being added, thus needing official approval. Sorensen
asked why the corporate signers were only for the remainder of 2014 and Nafstad replied that it had
not been done yet this year and Council could expect this resolution annually going forward.
Agenda Page 5
City Council Meeting Minutes Page 3
Regular Meeting of November 3, 2014
Motioned by Sorensen, seconded by Vetsch, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING – None
8. Department Business
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, etc.)
Joint Powers Water Board
Vetsch reported the board would like to see the reconstruction of wells on a rotating basis and
are trying to do one each year. He stated they are trying to be proactive in getting residents to
conserve water.
Beyond the Yellow Ribbon Steering Committee
Sorensen reported he attended the October 30 meeting and the next meeting is scheduled for
November 20 at 6:30 p.m. at Albertville City Hall. He stated he is planning on attending that
meeting and has asked staff to notice those meetings as a possible quorum of the Council.
Council discussed appointing a member of the Council to the Steering Committee to ensure
that there is at least one member at each meeting, but felt they could do so at a later meeting.
B. Finance
1). Approval of the 2014 Certification of Uncollected Utility Bills and Invoices
(Motion)
Nafstad reported the property owners have until November 12 to pay the outstanding
amounts owed, otherwise they will be sent to the County for certification and collected
with taxes.
Olson inquired about the high invoice amounts for rental properties and Nafstad replied the
fee is approximately $5.00 a day fine. Nafstad reported they receive multiple notices. He
stated that if the property owner becomes compliant, staff works with them to waive or
reduce the fee.
Motioned by Hendrickson, seconded by Olson, to approve Resolution No. 2014-036
entitled a Resolution Certifying the 2014 Uncollected Utility Bills and invoices to Wright
County for Collection with Real Estate Taxes. Ayes: Hendrickson, Olson, Sorensen,
Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
C. Legal
1). City Attorney Report
Couri reported that an investment company is looking at purchasing the group of properties
located at Albertville Crossing where Coborn’s and several other buildings are located.
Agenda Page 6
City Council Meeting Minutes Page 4
Regular Meeting of November 3, 2014
D. City Clerk - None
E. Public Works / Engineering - None
F. Planning/Zoning - None
G. Building - None
H. Administration
1). City Administrator’s Update
Nafstad stated there are problematic geese at the Pysk property and they have been in
contact with a wildlife management/conservation officer with the State who has visited the
site. He stated the geese have caused a large amount of damage to the crops on the
property. The conversation officer had stated that the best way to be rid of the geese is to
harvest them or to hunt them. However, he stated there is currently an ordinance that
prohibits the discharge of firearms within City limits. Staff discussed temporary
permitting and conditions to allow property owners to hunt the problematic geese during
the hunting season as well as needed notification to nearby properties.
Brixius stated that the City of St. Michael had a permit for this type of activity that
required certain shooting locations/blinds, distance requirements, and shotgun pellet size.
He stated there are other devices and methods that are available to scare the geese away.
Brixius stated he has concerns with allowing hunting in such an urban and confined space,
but if they can create a very controlled hunting area, they may be able to find a solution.
He suggested staff meet with the DNR to find out what works in such a constrained area.
Nafstad inquired of the City Attorney what was needed for Council to approve a goose
hunting permit. Couri stated that fire arms discharge prohibition is a City regulation and
the Council pass by motion and exception to the regulation for a specific time for a limited
purpose. Couri recommended that the hunter be the property owner or their designee, so
the City is not liable.
Leuer discussed hunting practices, hunting season, and daily limit.
Sorensen inquired about the notification of the nearby properties. Couri stated they would
at least need to alert and notify all adjacent property owners to the site in question.
Vetsch was in favor of the permit as it is a public nuisance and is not opposed to allowing
the exception.
Brixius suggested speaking to the DNR about allowing an increase in the number of geese
that can be taken in one day.
Vetsch suggested they hold a special meeting next week on the topic since they will be
already be meeting to canvass the election results on Monday, November 10 at 5:45 p.m.
Agenda Page 7
City Council Meeting Minutes Page 5
Regular Meeting of November 3, 2014
Council rescheduled the Canvass Board meeting to 5:30 p.m. with the special meeting to
immediately follow.
Leuer thanked Council for taking the time to discuss the issue.
Nafstad reported that the 54th Street NE and Barthel Industrial Drive NE Drainage
Improvement project is moving along and all utilities are in the ground. They are ready to
put the curb and driveways back in, but the state-wide concrete shortage has caused some
delays. He stated that the worst case scenario would be to place temporary bituminous this
with final restoration next spring.
2). Full-time Fire Chief/Fire Marshal/Emergency Manager Job Description
Nafstad reported a committee of Firefighters developed the job description for the full-time
Fire Chief. The job description has gone to Otsego for their review and it now needs
formal Council approval, as it will be an Albertville position.
Hendrickson inquired about the education and supervisory requirements; she did not want
to discourage internal candidates. Nafstad stated that several requirements were written to
allow the selection committee to choose if certain skills and experience could be
substituted for some requirements and vice versa.
Hendrickson also inquired about the response time. Mills replied that the candidate be able
to respond to Albertville Fire Emergencies within twenty (20) minutes. They are not
required to live within Albertville, since they will be working in the community.
Motioned by Olson, seconded by Sorensen, to approve the job description for the position
of full-time Fire Chief/Fire Marshal/Emergency Manager and authorizing staff to
advertise the position. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays:
Vetsch. Absent: None. MOTION DECLARED CARRIED.
For the record, Vetsch stated that he is fine with the job description, but not ready for the
implementation of the position.
Nafstad discussed the need to identify how to address the officers terms at the end of this
year. At the last committee meeting, they discussed moving forward with the appointment
process of the six officers and possibly extending Chief Mill’s term, but did not reach
consensus with the Assistant Chief position. Nafstad stated the interim term of the
Assistant Chief was not as defined as the extension of the Chief. Nafstad explained it
would be difficult for the new chief to select the assistant chief right away.
Mills stated that he felt it would be best to have the Assistant Chief and officers in place
prior to the new full-time chief taking the position. The officers are appointed for a two
year term. Mills suggested this be done by the first of the year in case there are a few
months until the new full-time chief is in place.
Agenda Page 8
City Council Meeting Minutes Page 6
Regular Meeting of November 3, 2014
The Council discussed several scenarios for implementing an Interim Chief, Assistant
Chief, and Fire Officers. Mills wanted to clarify that appointing an Assistant Chief and
then selecting the officers, most closely follows the SOG’s (Standard Operating
Guidelines). Mills stated that normally they would put officers in place during December
since the terms are up at the first of the year. Council discussed potential application
processes for the interim and assistant chief positions.
Sorensen invited Otsego Council member Wareheim for his thoughts. He suggested
Council may want to consider that the new chief may want some input in the selection of
an Assistant Chief. He also stated they may want to clarify to members of the Fire
Department that after the transition period of the Assistant, they will have another
opportunity to apply for the Assistant Chief. Mills clarified that after that first two-year
term, the new chief would appoint the Assistant Chief.
Discussion was had on appointing an Interim Chief and no Assistant Chief because it will
only be a short amount of time, and how an Interim Chief could move into the Assistant
Chief position once the new chief is hired may be the smoothest transition.
Nafstad suggested the Albertville Fire Committee members meet before the next meeting
and also that Mills give the officers notice that appointments will be coming up in
December. Wagner stated that this is unchartered waters and this is a transition period so it
will not be how it was done in the past.
9. Announcements and/or Upcoming Meetings
November 10 Canvass Board, 5:45 p.m.
STMA Ice Arena Board, 6:00 p.m.
November 11 Veterans Day, City Offices Closed
Planning Commission, TBD
November 17 City Council, 7:00 p.m.
November 18 LBAE Training, Glencoe, 9:00 a.m. – 12:00 p.m.
November 24 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
November 27/28 Thanksgiving Day/Day After Thanksgiving, City Offices Closed
December 1 Truth in Taxation Meeting, 6:00 p.m.
City Council, 7:00 p.m.
December 4 Legislative Forum, Discovery Elementary School, 7:00 p.m.
December 8 STMA Ice Arena Board, 6:00 p.m.
December 9 Planning Commission, 7:00 p.m.
December 15 City Council, 7:00 p.m.
December 22 Joint Powers Water Board, 6:30 p.m.
December 24 Christmas Eve, City Hall Closes at 12:00 Noon
December 25 Christmas Day, City Hall Closed
Agenda Page 9
City Council Meeting Minutes Page 7
Regular Meeting of November 3, 2014
10. ADJOURNMENT
Motioned by Sorensen, seconded by Wagner, to adjourn the meeting at 9:08 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
___________________________________
Kimberly A. Olson, City Clerk
Agenda Page 10
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a.
ALBERTVILLE CANVASSING BOARD
Monday, November 10, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL 5:30 P.M.
CALL TO ORDER
Wagner called the meeting to order at 5:30 p.m.
ROLL CALL
Present: Council members Rob Olson, Larry Sorensen, and Dan Wagner
Absent: Mayor Jillian Hendrickson and Council member John Vetsch
Others Present: City Administrator-PWD Adam Nafstad, City Clerk Kimberly Olson, and
Walter Hudson
CANVASS ELECTION RESULTS
Clerk Olson reported the purpose of the meeting is for the Board to review the election results
and to verify the tabulation of the votes is correct.
Olson stated Resolution 2014-037 declared Jillian Hendrickson as Mayor for a two-year term
expiring Dec. 31, 2016 and Rob Olson and Walter Hudson as Council members for four-year
terms expiring Dec. 31, 2018.
Motioned by Sorensen, seconded by Olson, to adopt Resolution 2014-037 certifying the results
of the 2014 General Election. Ayes: Olson, Sorensen, and Wagner. Nays: None. Absent:
Hendrickson and Vetsch. MOTION DECLARED CARRIED.
ADJOURNMENT
Motioned by Olson, seconded by Sorensen, to adjourn the meeting at :5:34 p.m. Ayes: Olson,
Sorensen, and Wagner.. Nays: None. Absent: Hendrickson and Vetsch. MOTION
DECLARED CARRIED.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 11
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a.
ALBERTVILLE CITY COUNCIL
SPECIAL MEETING
Monday, November 10, 2014
DRAFT MINUTES
ALBERTVILLE CITY HALL Immediately Following Canvass Board Meeting
CALL TO ORDER
Wagner called the meeting to order at 5:35 p.m.
ROLL CALL
Present: Council members Rob Olson, Larry Sorensen, and Dan Wagner
Absent: Mayor Jillian Hendrickson and Council member John Vetsch
Others Present: City Administrator-PWD Adam Nafstad, City Clerk Kimberly Olson, and
Walter Hudson
GOOSE HUNTING PERMIT
Nafstad reported staff had drawn up a draft permit and resolution for a goose hunting permit. He
suggested they table the item to an indefinite future meeting due to the weather. He believes this
issue will come up again in the future.
Wagner stated that he is concerned with the direction of the shooting and proximity to homes.
Nafstad reported staff had drawn three possible shooting lanes, but the only one that was
acceptable to the DNR was the lane furthest north.
Sorensen was concerned with liability to the City if the City grants the permit and an accident
happens. Nafstad reported that other cities issue this type of permit, but does question the close
proximity homes and expects nearby properties would call.
Nafstad reported the DNR stated the most effective way of moving the geese along is with the
noise made by the shots while hunting. Though there are other means such as motion or optical
laser devices, they tend to be less effective. Also, the DNR is not willing to allow hunting
outside of the regular season.
Motioned by Sorensen, seconded by Olson, to table the item to an undetermined future
meeting. Ayes: Olson, Sorensen, and Wagner. Nays: None. Absent: Hendrickson and
Vetsch. MOTION DECLARED CARRIED.
Agenda Page 12
City of Albertville Page 2 of 2
Special Meeting Minutes
November 10, 2014
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ADJOURNMENT
Motioned by Wagner, seconded by Sorensen, to adjourn the meeting at 5:41 p.m. Ayes: Olson,
Sorensen, and Wagner. Nays: None. Absent: Hendrickson and Vetsch. MOTION
DECLARED CARRIED.
Respectfully submitted,
____________________________________
Kimberly A. Olson, City Clerk
Agenda Page 13
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 Finance Bills Report (RCA).doc
Meeting Date: November 17, 2014
November 12, 2014
SUBJECT: CONSENT - FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, November 12, 2014 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
• Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
Agenda Page 14
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 Massage Enterprise License - Impress Nails & Spa.doc
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: CONSENT – CITY CLERK – THERAPEUTIC MASSAGE ENTERPRISE LICENSE FOR
IMPRESS NAILS & SPA, LOCATED AT 6857 LAKETOWNE PLACE NE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve a Therapeutic Massage Enterprise License for Impress Nails & Spa,
located at 6957 Laketowne Place NE, to provide massage therapeutic services contingent upon
final inspection and approval of the Building Official.
BACKGROUND: The applicant, Manichanh Yabandith, has applied for a Therapeutic Massage
Enterprise License for her business, Impress Nails & Spa, located at 6957 Laketowne Place NE.
The business will offer cosmetology services in addition to massage therapy.
City Code requires each business that offers massage therapy to obtain a yearly Therapeutic
Massage Enterprise License. There must be an original investigation of the business owner and
inspection of the property before issuance of the license. In addition to the enterprise license,
each individual practicing massage therapy at the enterprise must obtain a yearly Individual
Massage Therapy License.
KEY ISSUES:
• The applicant has submitted a complete application, paid the license fee, and submitted
proof of liability insurance.
• Satisfactory results of the applicant’s background investigation have been received.
• The applicant is working with the Building Department to get the establishment
compliant with City Code and still needs to schedule their final inspection. Staff
recommends that approval of the license be contingent upon final inspection and
approval of the Building Official.
• The applicant has been informed that massage therapy cannot take place within the
establishment until the final inspection is completed, the applicant receives their signed
license from the City, and any massage therapists working in the establishments have
been licensed by the City as well.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve or deny any application for a City-regulated business.
FINANCIAL CONSIDERATIONS: The annual fee for a Therapeutic Massage Enterprise is
$300.00 and for each individual practicing massage is $65.00.
Agenda Page 15
Mayor and Council Request for Action – November 17, 2014
Therapeutic Massage Enterprise License – Impress Nails and Spa Page 2 of 2
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 Massage Enterprise License - Impress Nails & Spa.doc
Meeting Date: November 17, 2014
Responsible Person/Department: Kimberly Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Impress Nails & Spa Application for Therapeutic Massage Enterprise
Agenda Page 16
Agenda Page 17
Agenda Page 18
Agenda Page 19
Agenda Page 20
Agenda Page 21
Agenda Page 22
Agenda Page 23
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-111-17 Knight to Remember Liquor Sales RCA.doc
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: CONSENT - CITY CLERK – “A KNIGHT TO REMEMBER” FUNDRAISING EVENT &
LIQUOR SALES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside
Tavern for “A Knight to Remember” fundraiser to be held on March 21, 2015 contingent upon
the receipt proof of general and liquor liability insurance, proof of current liquor licenses held,
and approval of the STMA Ice Arena Board.
BACKGROUND: Annually, the STMA Youth Hockey Association holds “A Knight to
Remember” fundraiser. In order to raise funds to go towards funding a second sheet of ice and
hockey opportunities for youth to participate in hockey in the community, they are seeking to sell
intoxicating liquor at the event. The Millside Tavern, owned by Becky Berning and operated
out of St. Michael, has indicated they wish to provide the liquor for the event. In past years,
liquor was provided and served by the St. Michael Lions Club. The Lions had applied and paid
for the necessary one-day temporary permits and provided the required liquor liability insurance
to cover the event.
The Millside Tavern currently holds an on-sale intoxicating liquor license, but does not hold a
caterer’s permit. Generally, an on-sale establishment may sell intoxicating liquor off its
premises only if it holds a caterer’s permit and if the sale of the liquor is secondary to food
service at an event. Without this caterer’s permit, Millside Tavern would be ineligible to provide
the liquor at the “Knight to Remember” fundraiser. However, staff found a provision in
Minnesota State Statute 340A.404 subd. 4 for the following:
Special authorizations and licenses for existing on-sale license holders
Authorization for off-premises sales of on-sale intoxicating liquor
A City may authorize a retail on-sale licensee (licensee within the City or an adjacent municipality)
to dispense intoxicating liquor at any convention, banquet, conference, meeting or social affair
conducted on the premises of a sports, convention or cultural facility owned by the City.
Such authorization must not be issued unless the licensee demonstrates it has liquor liability
insurance as prescribed by state statute to cover the event.
KEY ISSUES:
• Utilizing the above provision would help the STMA Youth Hockey Association with
their fundraising event.
Agenda Page 24
Mayor and Council Request for Action – November 17, 2014
“A Knight to Remember” Fundraiser and Liquor Sales Page 2 of 2
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Meeting Date: November 17, 2014
• The STMA Ice Arena is owned by the Cities of Albertville and St. Michael and the
STMA School District. The provision does not require the City of Albertville to be the
sole owner of the sports facility. Staff suggests also obtaining approval of the STMA Ice
Arena Board.
• Holders of on-sale intoxicating liquor licenses are also given permission to serve 3.2%
malt liquor without an additional license.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have been given
the power to grant this type of authorization and is a policy decision to be made by the City
Council.
FINANCIAL CONSIDERATIONS: Since the provision gives special permission rather than
requiring a one-day temporary liquor license through the City and State, there is no revenue
collected.
LEGAL CONSIDERATIONS: Staff discussed the relevant provision with the City Attorney
and it appears the City meets the statutory requirements to give this authorization.
Responsible Person/Department: Kimberly A. Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 25
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 STMA YHA Gambling Permit - Space Aliens.doc
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: CONSENT - CITY CLERK – LAWFUL GAMBLING PREMISES PERMIT APPLICATION
FOR STMA YOUTH HOCKEY ASSOCIATION FOR SPACE ALIENS, 11166 COUNTY ROAD 37
RECOMMENDATION: I t is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution 2014-038 approving a new Lawful Gambling Premises
Permit for the STMA Youth Hockey Association for Space Aliens, located at 11166 County
Road 37.
BACKGROUND: The STMA Youth Hockey Association has submitted an application for a
Lawful Gambling Premises Permit for Space Aliens, located at 11166 County Road 37, for pull-
tabs, bar bingo, and paddlewheel. Currently, there is no on-site gambling at this establishment.
In order to approve a new Lawful Gambling Premises Permit, the following information is
needed from the applicant:
1. Investigation Required: Pursuant to Minnesota statutes section 349.16(8), the city shall
conduct an investigation of every qualified organization applying for or renewing its state
license with the Minnesota state gambling board to conduct charitable gambling in the city.
2. Fee: Pursuant to Minnesota statutes section 349.16(8), an investigation fee of one hundred
dollars ($100.00) shall be charged to every state charitable gambling licensee requesting
approval to conduct charitable gambling in the city. Said fee shall be nonrefundable. (Ord.,
1989; amd. 2005 Code)
3. Conduct Of Investigation: The investigation shall be conducted by the chief of police or his
authorized representative.
4. Time Of Investigation: The investigation shall be completed within fourteen (14) days from
the date that the licensee provides the city with the required information and paid the
investigation fee required by this subsection.
5. Information Required: A state license for charitable gambling shall not be approved for or
renewed for use in the city until the investigation is completed and received by the city council
and the investigation fee has been paid as required by this subsection. The investigation shall
be based on the following information which the licensee shall provide to the city on forms
approved by the city:
a. The official, legal name of the organization.
b. The business address.
c. The business telephone number.
d. The address of the premises where the lawful gambling will be conducted.
e. The names, addresses and titles of the organization's executive officers.
f. Proof of Minnesota or internal revenue service tax exempt status.
g. An indication of whether the applicant is chartered by parent organization.
Agenda Page 26
Mayor and Council Communication – November 17, 2014
Lawful Gambling Premises Permit – STMA YHA Page 2 of 3
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h. If the organization is not a Minnesota organization, the address of the location in
Minnesota where the organization's gambling records will be kept.
i. The name and address of the gambling manager.
j. A copy of the required fidelity bond for gambling managers.
k. An indication of whether the organization owns or leases the premises where the lawful
gambling will be conducted.
l. An indication of the class of license applied for.
m. The number of active members.
n. If incorporated, the number of the articles of incorporation and where filed.
o. The federal ID number, if any.
p. An "authorization to inspect bank records" of the gambling bank account of the
organization, and an itemization of all expenditures made from net profits for the year
preceding the year of approval or renewal. (Ord., 1989)
q. A consent that city law enforcement officers or agents of the state gambling board may
enter upon the site to observe the lawful gambling being conducted and to enforce the
law for any unauthorized game or practice. (Ord., 1989; amd. 2005 Code)
r. A copy of the lease agreement for the premises where the organization will conduct
lawful gambling if the premises is not owned by the organization.
s. A copy of the written internal accounting and administrative control system relative to
gambling operations or, if the licensee is requesting an approval for renewal of its license,
a sworn affidavit from an executive officer that said control system has not been changed
from the prior year.
t. Such additional information as is necessary to properly identify the applicant and to
ensure compliance with Minnesota statutes sections 349.11 to 349.22. (Ord., 1989)
KEY ISSUES:
• A resolution to approve the Lawful Gambling Premises Permit for the STMA Youth
Hockey Association is attached. The resolution will need to be approved contingent
upon receipt of the original, signed State Gambling forms and a copy of the STMA
Youth Hockey Articles of Incorporation. All other materials listed above have been
received and the background investigation has been completed.
• Lawful Gambling Premises Permits are perpetual, requiring no renewals once issued.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the
authority to either approve or deny any gambling license application received by the City.
FINANCIAL CONSIDERATIONS: Each applicant for a Lawful Gambling Premises Permit
shall pay a license fee of $100.00 to the City.
Responsible Person - Department: Kimberly A. Olson, City Clerk
Submitted Through: Adam Nafstad, City Administrator – PWD
Attachments: Lawful Gambling Premises Permit Applications LG214 & LG215
Resolution 2014-038
Agenda Page 27
Mayor and Council Communication – November 17, 2014
Lawful Gambling Premises Permit – STMA YHA Page 3 of 3
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Meeting Date: November 17, 2014
Agenda Page 28
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Agenda Page 32
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014--038
A RESOLUTION APPROVING A NEW LAWFUL GAMBLING
PREMISES PERMIT FOR THE STMA YOUTH HOCKEY ASSOCIATION AT
SPACE ALIENS, LOCATED AT 11166 COUNTY ROAD 37
WHEREAS, the STMA Youth Hockey Association has submitted an application
for a new Minnesota LG214 Lawful Gambling Premises Permit for Space Aliens, located
at 11166 County Road 37, Albertville, Minnesota; and,
WHEREAS, the City Council is required to review the application and grant
approval prior to submittal of the application to the Minnesota Gambling Control Board;
and,
WHEREAS, the City Council reviewed the submitted application at a public
meeting conducted on November 17, 2014; and,
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
Albertville hereby approves the application for a new Lawful Gambling Premises Permit
for the STMA Youth Hockey Association at Space Aliens, located at 11166 County
Road 37, Albertville, MN.
Adopted by the City Council of the City of Albertville this 17th day of November, 2014.
______________________________
Jillian Hendrickson, Mayor
Attest:
______________________________
Kimberly A. Olson, City Clerk
Agenda Page 33
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 partial release of Alb Crossings RCA.doc
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: LEGAL - PARTIAL RELEASE OF ALBERTVILLE CROSSING AND PARK VIEW PLACE
DEVELOPER’S AGREEMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution 2014-039 Releasing Selected Albertville Crossing
Properties from Portions of Developer’s Agreements.
BACKGROUND: The Albertville Crossing properties (Coborn’s and surrounding buildings
located on the southeast corner of CSAH 19 and 57th Street) have been in receivership for some
time. Recently, Hempel Companies has entered into an agreement to purchase these properties,
contingent on the buyer being satisfied with the results of its due diligence review. During that
review, the buyer noted the presence of three developer’s agreements that apply to these
properties, and has requested release of these developer’s agreements from the properties it will
be purchasing.
Albertville’s practice has been to release those portions of the developer’s agreements which
pertain to one-time obligations that have already been satisfied. Those portions of the
developer’s agreements that constitute continuing obligations of the property owner are not
released, but remain binding upon the properties.
The City Attorney has reviewed the developer’s agreements, and has the following
recommendations:
Park View Place Developer’s Agreement
This developer’s agreement was executed in 1999 and platted the townhomes on Lachman
Avenue south of 57th Street NE, dedicated 57th Street NE, and platted the commercial properties
that later became known as Albertville Crossing as outlots. These outlots were later replatted
under the Albertville Crossing developer’s agreements. All obligations under the Park View
Place Developer’s Agreement have been met, and there are no permanent provisions which apply
to the Albertville Crossing properties. The City Attorney recommends that this developer’s
agreement be released in its entirety from the Albertville Crossing properties.
Albertville Crossing Developer’s Agreement
This developer’s agreement was executed in 2002 and platted Coborn’s and most of the
other commercial properties now known as Albertville Crossing. There are several provisions
which are permanent in nature and should not be released, as well as one-time provisions which
have since been fully complied with. The City Attorney recommends that Lots 1, 2, and 3,
Agenda Page 34
Mayor and Council Request for Action – November 17, 2014
Partial Release of Albertville Crossings & Park View Developer’s Agreements Page 2 of 3
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Meeting Date: November 17, 2014
Block 1 and Outlot A of the Albertville Crossing plat be released from all but the following
provisions:
• Paragraph 3.E.—Pond Maintenance.
• Paragraphs 6.A. through 6.J, Paragraphs 6.L. though 6.O., Paragraph 6.Q.—all
paragraphs relate to the use of the property.
• Paragraph 7—Pond Maintenance.
• Paragraph 10—Developer to pay City’s costs of enforcement of the Developer’s
Agreement.
• Paragraph 13—Temporary easement rights.
• Paragraph 14 B., D., E., F., H., I., J.—Miscellaneous permanent provisions
• Paragraph 16—Indemnification.
• Paragraphs 17-26, with Paragraph 25 being modified to reflect the new owner’s contact
information—Legal requirements, notice provisions, etc.
Albertville Crossing Second Addition
This developer’s agreement was executed in late 2002, and platted the three lots in between
CSAH 19 and LaCentre Avenue NE and the southern-most lot on the east side of LaCentre
Avenue NE. There are several provisions which are permanent in nature and should not be
released, as well as one-time provisions which have since been fully complied with. The City
Attorney recommends that Lots 1, 2, and 3, Block 1 (but not Lot 1, Block 2) of the Albertville
Crossing Second Addition plat be released from all but the following provisions:
• Paragraphs 5.A.-5.H.—Use of the Property.
• Paragraph 7—Pay City’s costs and expenses to enforce agreement.
• Paragraph 9—Maintain public property during construction.
• Paragraph 10—Pubic access necessary to enforce agreement.
• Paragraphs 11.B., D., E., F., H., I., J.—Miscellaneous.
• Paragraphs 13, 14, 15, 16, 18, 19, 20, 21, 22 and 23 with paragraph 22 being modified to
reflect the new owner’s contact information—Legal requirements, notice provisions, etc.
Agenda Page 35
Mayor and Council Request for Action – November 17, 2014
Partial Release of Albertville Crossings & Park View Developer’s Agreements Page 3 of 3
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Meeting Date: November 17, 2014
KEY ISSUES:
• The items proposed to be released are one-time items (such as constructing
improvements, posting letters of credit, paying park dedication, etc.) that have already
been fully performed.
• Permanent, on-going requirements of the developer’s agreements will remain in place.
POLICY/PRACTICES CONSIDERATIONS: The City has routinely granted partial releases
such as this in the past, provided the requestor has paid the City’s expenses related to the
releases. Hempel Companies has escrowed sufficient money with the City to pay all costs
incurred by the City in this transaction.
FINANCIAL CONSIDERATIONS: Because Hempel Companies has agreed to pay all City
costs, there will be no net financial effect on the City from the partial release of these developer’s
agreements.
LEGAL CONSIDERATIONS: Releasing fully-performed, one-time developer’s agreement
provisions cleans up the title to these properties and makes them more marketable. Over time,
this will make the properties easier to sell and facilitate the purchase of these properties by new
owners who may be willing to make needed investments in the properties.
Responsible Person/Department: Mike Couri, City Attorney.
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution 2014-039
Albertville Crossing developer’s agreement
Albertville Crossing plat
Albertville Crossing Second Addition developer’s agreement
Albertville Crossing Second Addition plat.
Park View Place developer’s agreement (available Monday)
Park View Place plat (available Monday)
Agenda Page 36
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-039
RELEASING SELECTED ALBERTVILLE CROSSING PROPERTIES
FROM PORTIONS OF DEVELOPER’S AGREEMENTS
WHEREAS, the City of Albertville (“City”) has entered into developer’s
agreements applicable to the following plats:
• Park View Place, recorded as document number 694771 at the Wright County
Recorder's Office;
• Albertville Crossing, recorded as document number 789447 at the Wright County
Recorder's Office;
• Albertville Crossing Second Addition, recorded as document number 824396 at
the Wright County Recorder's Office; and
WHEREAS, a prospective purchaser of the property has requested that the
developer’s agreements identified above be released from certain of the properties to
which the developer’s agreements apply; and
WHEREAS, the City has agreed to release selected properties from selected
paragraphs of the applicable developer’s agreements;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. Lots 1, 2 and 3, Block 1, Albertville Crossings according to the plat of record as
recorded in the Wright County Recorders office and Lots 1, 2 and 3, Albertville
Crossings Second Addition according to the plat of record as recorded in the
Wright County Recorders office are hereby released in their entirety from the
following provisions of the following developer’s agreements:
a. All provisions of document number 694771 recorded at the Wright County
Recorder's Office;
b. All of the numbered paragraphs of document number 789447 recorded at
the Wright County Recorder's Office except the
following numbered paragraphs:
• Paragraph 3.E.
Agenda Page 37
City of Albertville
Resolution No. 2014-039
Page 2
• Paragraphs 6.A. through 6.J, Paragraphs 6.L. though 6.O., and
Paragraph 6.Q.
• Paragraph 7.
• Paragraph 10.
• Paragraph 13.
• Paragraph 14 B., D., E., F., H., I., J.
• Paragraph 16.
• Paragraphs 17-26.
c. All of the numbered paragraphs of document number 824396 recorded at the
Wright County Recorder's Office except the following numbered paragraphs:
• Paragraphs 5.A.-5.H.
• Paragraph 7.
• Paragraph 9.
• Paragraph 10.
• Paragraphs 11.B., D., E., F., H., I., J.
• Paragraphs 13, 14, 15, 16, 18, 19, 20, 21, 22 and 23
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE
THIS 17th DAY OF NOVEMBER, 2014.
____________________________
Jillian Hendrickson, Mayor
ATTEST:
______________________________
Kimberly A. Olson, City Clerk
Agenda Page 38
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Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\Mobile Food Unit Suspend RCA.docx
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: PLANNING DEPARTMENT – MOBILE FOOD UNIT HOURS OF OPERATION
RECOMMENDATION: I t is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2014-040 entitled A Resolution Suspending the Hours of
Operation for Mobile Food Units (MFUs) for November 27-30, 2014 to coincide with Black
Friday retail events in the City of Albertville.
BACKGROUND: Albertville City Code Section 4-4-6.F.2 prohibits the operation of MFUs
between the hours of 10:00 p.m. and 8:00 a.m. The City was approached by food vendors
serving the Albertville Premium Outlet Mall who have inquired about extending the operational
hours for MFU’s during the Black Friday sales events.
The Outlet Mall will be open the following hours for Black Friday:
• Thursday, November 27, 6:00 p.m. – Midnight
• Friday, November 28, 12:00 a.m. – 10 p.m.
• Saturday, November 29 from 8:00 a.m. to 10 p.m.
• Sunday, November 30 from 9:00 a.m. to 8 p.m.
The MFUs serving this area requested extended hours to match the active retailers.
KEY ISSUES:
• Thanksgiving and the following weekend is the busiest shopping period for retailers
nationwide.
• The Outlet Mall and other local retailers extend shopping hours to take advantage of this
shopping event.
• Food trucks (MFUs) provide food and refreshments to customers at the Outlet Mall.
• The MFU operators are requesting operating hours that match the active retailers. This
would include hours beyond the listed hours of Section 4-4-6.F.2 of the Albertville City
Code.
• In review, staff finds that the MFUs operating in conjunction with extended store hours:
a. Should not present nuisance or land use issues.
b. Will only occur within this limited weekend event.
c. Will provide food service to customers of local retailers and contribute to the City’s
overall shopping experience.
Agenda Page 92
Mayor and Council Request for Action – November 17, 2014
Mobile Food Unit Hours of Operation Page 2 of 2
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Meeting Date: November 17, 2014
POLICY/PRACTICES CONSIDERATIONS: To grant an exception to the limited MFUs
hours for the Black Friday weekend is a policy decision for the City Council. If the Council
agrees with City staff findings, it may approve the extended MFU hours.
FINANCIAL CONSIDERATIONS: There are no significant financial issues related to this
issue. All MFU operators will be required to be licensed and must abide to all standards of
Section 4-4-6 of the Albertville City Code.
LEGAL CONSIDERATIONS: Section 4-4-6 is not a zoning regulation. As a licensing code,
the City may make a finding and grant an exception to the hours of operation for a special event
without amending the Code.
Responsible Person/Department: Alan Brixius, Planning Department
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2014-040
Agenda Page 93
Page 1
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-040
RESOLUTION TO ALLOW EXTENDED HOURS OF OPERATION FOR
MOBILE FOOD UNITS (MFUs) FOR THE MFUs LICENSED AND OPERATING
IN ALBERTVILLE FOR THE DATES OF NOVEMBER 27, 28, 29, AND 30, 2014
WHEREAS, Chapter 4, Section 4-4-6 of the Albertville City Code establishes the licensing
requirements for mobile food units in Albertville and this section prohibits the operation of a
MFU between the hours of 10:00 p.m. and 8:00 a.m.; and
WHEREAS, nationally the weekend of Black Friday is the busiest shopping event of the
year; and
WHEREAS, the Albertville Premium Outlet Mall and other local merchants extend their
shopping hours during this period to attract shoppers to the community; and
WHEREAS, the availability of MFU’s provide goods and services that contribute to the
shopping attraction of local merchants; and
WHEREAS, the City Council finds that the extension of MFU operating hours for this
limited time period will not present nuisance or safety issues and will benefit local retailers; and
NOW, THERFORE, BE IT RESOLVED that the City Council will suspend the hours of
operation for MFUs per Section 4-4-6.F2 of the Albertville City Code for the dates of November
27-30, 2014 provided the MFUs meet the following conditions:
1. Aside from the hours of operation, MFUs are licensed by the City and comply with
all restrictions of Section 4-4-6.F of the Albertville City Code.
2. Hours of operations for MFUs shall be limited to the store hours of the retailers
located on the same premises.
3. The extended MFU operating hours shall be limited to the dates of November 27, 28,
29, and 30, 2014.
Agenda Page 94
City of Albertville
Resolution No. 2014-040
Meeting of November 17, 2014
Page 2
Adopted by the City Council of the City of Albertville this 17th day of November, 2014.
Jillian Hendrickson, Mayor
ATTEST:
Kimberly A. Olson, City Clerk
Agenda Page 95
Mayor and Council Communication
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 Budget Review.doc
Meeting Date: November 17, 2014
November 13, 2014
SUBJECT: FINANCE – PRELIMINARY 2015 BUDGET REVIEW
INFORMATION: This item is included on the agenda for discussion only. The Preliminary
2015 Budget was previously adopted in September of this year. At that time, Council directed
staff to bring the budget back for review prior to final budget adoption in December.
Attached is the preliminary summary budget for 2015.
The preliminary budget for 2015 totals $3,497,147. The budget includes a General Fund tax levy
of $2,547,180 for taxes payable 2015 and the debt service levy of $949,967. The total levy, both
general fund and debt service has increased from $3,300,124 in 2014 to $3,497,147, which is a
5.97% increase.
KEY ISSUES:
1. No formal Council action is required at this time.
2. The Council will need to adopt the final 2015 Budget at the first meeting in December,
following the Truth in Taxation Hearing.
3. The budget includes LGA in the amount of $87,000, as estimated by the State.
4. The addition of a full-time Fire Chief is in included in the budget.
5. The budget includes a new public works employee starting mid-year.
6. The budget includes an additional four (4) hours of police coverage beginning in July.
7. At this time, budget can be reduced, but not increased.
FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2015 budget; we
anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the
budget in designated funds for general reserve and the City of Albertville policy of 40%.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator - PWD
Attachments: Preliminary Summary Budget
Agenda Page 96
Mayor and Council Request for Action – November 17, 2014
2015 Preliminary Levy and Budget Page 2 of 3
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Meeting Date: November 17, 2014
2015 BUDGET SUMMARY COMPARISON
GENERAL FUND
General Fund Revenue:
2014
Budget 2015 Budget
Difference
14 to 15 $
Difference
14 to 15 %
31010 Current Ad Valorem Taxes 2,397,983 2,547,180 $149,197 6.22%
34113 Franchise Fee - Cable 65,000 67,500 $2,500 3.85%
32100 Business Licenses & Permits 22,000 22,000 $0 0.00%
32110 Liquor Licenses 29,150 29,150 $0 0.00%
32120 3.2 Liquor Licenses 150 150 $0 0.00%
32150 Sign Permits 1,500 1,500 $0 0.00%
32210 Building Permits 55,000 75,000 $20,000 36.36%
32240 Animal Licenses 400 500 $100 25.00%
33405 Police Aid 28,000 28,000 $0 0.00%
33406 Fire Aid 42,000 43,000 $1,000 2.38%
33422 Other State Aid Grants 8,200 9,500 $1,300 15.85%
34000 Charges for Services 2,000 2,000 $0 0.00%
34001 Administration fees 136,721 154,901 $18,179 13.30%
34005 Engineering As Built Fee 1,500 2,000 $500 33.33%
34101 Zoning & Subdivision Fees 1,500 1,500 $0 0.00%
34103 Plan Check Fee 25,000 32,000 $7,000 28.00%
34106 Title Searches 1,000 1,500 $500 50.00%
34107 Fire Protection Contract Charges 160,533 225,710 $65,177 40.60%
34202 Rental Fees 6,000 10,000 $4,000 66.67%
34780 Other Revenues 9,000 10,500 $1,500 16.67%
35000 Interest Earnings 25,000 25,000 $0 0.00%
36210 Arena 11,616 11,964 $348 3.00%
LGA Revenue expected 79,651 87,000 $7,349 9.23%
Electric Franchise Fee 115,000 115,000 $0 0.00%
I-94 Engineering Transfer 50,000
Total Revenues 3,273,904 3,502,554 $228,650 6.98%
Agenda Page 97
Mayor and Council Request for Action – November 17, 2014
2015 Preliminary Levy and Budget Page 3 of 3
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Meeting Date: November 17, 2014
General Fund Department
Expenditures:
2014
Budget
2015
Budget
Difference
14 to 15 $
Difference
14 to 15 %
41100 Council 38,969 43,319 $4,350 11.16%
41300 Combined Administrator/Engineer 96,930 100,426 $3,496 3.61%
41400 City Clerk 135,984 137,181 $1,197 0.88%
41440 Elections 15,500 15,500 $0 0.00%
41500 Finance 179,039 188,752 $9,713 5.43%
41550 City Assessor 29,355 29,000 -$355 -1.21%
41600 City Attorney 40,000 40,000 $0 0.00%
41700 City Engineer 20,000 20,000 $0 0.00%
41800 Economic Development 28,000 5,000 -$23,000 -82.14%
41910 Planning & Zoning 40,507 38,507 -$2,000 -4.94%
41940 City Hall 135,605 141,280 $5,675 4.18%
42000 Fire Department 316,187 429,433 $113,246 35.82%
42110 Police 547,500 613,020 $65,520 11.97%
42400 Building Inspection 154,184 158,133 $3,949 2.56%
42700 Animal Control 4,080 4,080 $0 0.00%
43100 Public Works - Streets 482,694 525,790 $43,096 8.93%
41000 Add'l Consulting 30,000 30,000 $0 0.00%
45000 Culture & Recreation 58,600 67,910 $9,310 15.89%
45100 Parks & Recreation 211,126 211,062 -$64 -0.03%
45000 Library Debt Service 26,030 26,811 $781 3.00%
43160 Electric street lights 115,000 85,000 -$30,000 -26.09%
102 Transfer Capital to 102 568,614 592,350 $23,736 4.17%
Total Expenditures 3,273,904 3,502,554 228,650 6.98%
Levy 2014 2015
Difference
14 to 15 %
General Fund & EDA 2,397,983 2,547,180
6.22%
Total Tax Levy (Oper. Levy) 2,397,983 2,547,180
6.22%
357 GO Improvement Bond 03 287,086 275,948
354 Bonds 03 PF Lease Rev 77,456 80,800
359 City Hall 05 276,723 262,452
360 Go Imp 2012A CSAH 19 70,157 26,157
358 PW Facility 04 100,719 103,449
361 Go Imp 2012A Lach 0 31,600
362 Go Imp 2012A Ind Park 0 109,561
468 I-94 90,000 60,000
Total Debt Service Levy 902,141 949,967 Debt Levy 5.30%
Total Levy 3,300,124 3,497,147
Total
Levy 5.97%
Agenda Page 98
Mayor and Council Request for Action
M:\Public Data\City Council\Council Packet information\2014\111714\2014-11-17 Interim Fire Chief Appointment RCA.doc
Meeting Date November 17, 2014
November 13, 2014
SUBJECT: ADMINISTRATION – EXTENSION OF FIRE CHIEF MILLS TERM
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Extend Fire Chief Mills’ term as Chief until the full-time chief position has been
filled and to appoint Mill’s as Assistant Chief upon the hire of the full-time chief, for the
remainder of the two year term beginning January 1, 2015 and expiring December 31, 2016.
INFORMATION: It is expected that the full-time chief position will be filled early in 2015;
however, not prior to the expiration of Chief Mills current term. As directed by the City Council,
staff and Fire Committee members met to discuss interim appointment options for the Chief and
Assistant Chief positions. After discussing various options, it is believed that it is most
appropriate for Chief Mills to remain the Chief until a full-time chief is hired, and at such time, for
Mill’s to move to the position of Assistant Chief.
Historically, the Chief and Assistant Chief have been elected by the Fire Department membership
to serve two-year terms. With the addition of the full-time chief position, and as recommended by
the League of MN Cities and State Fire Marshal’s Office, the City is working towards a selection
process for all of the officer positions. Currently, the captains and lieutenants are appointed
through a selection process.
KEY ISSUES:
• The full-time chief position is expected to be filled early in 2015.
• The current term for the Chief and Assistance Chief end on December 31, 2014.
• Chief Mills will continue to serve as chief until a full-time chief is hired.
• Once a new chief is hired, Mills will become Assistance Chief.
FINANCIAL CONSIDERATIONS: Currently, the 2015 preliminary budget includes funding
for the full-time chief position. The final 2015 budget is scheduled to be approved at the first
meeting in December.
LEGAL ISSUES: The City Council has the authority to appoint Fire Department personnel.
Submitted Through: Adam Nafstad, City Administrator-PWD
Agenda Page 99
City Administrator’s Update
November 13, 2014
GENERAL ADMINISTRATION
Planning Commission Vacancy: Five (5) letters of interest have been received to date.
Hanover Area Food Shelf: The City was able to present the food shelf with a check for $302.40.
These funds were received from water utility customers that requested their savings from
electronic billings and payments be donated to the food shelf. Staff anticipates being able to
send checks to the food shelf twice a year in March and November.
STMA Ice Arena Board: Monday’s meeting was cancelled due to the weather. No pressing
items were on the agenda.
Special Goose Hunting Permit: This itemed was schedule to be discussed at a special meeting
following the Canvassing Board; however, it was tabled because the recent snow fall has
provided some relief to the problem. Staff will continue to research the issue and bring the
item back for discussion at a future meeting.
ENGINEERING/PUBLIC WORKS
FEMA and Homeland Security Funding: Staff is working with FEMA and HSME to determine if
Albertville is eligible for funding through the Public Assistance Program and/or Hazard
Mitigation Grant Program.
Barthel Industrial Drive NE and 54th Street NE Drainage: All utility work and pipe installation
are complete; however, final curb and pavement restoration was not possible due to weather.
Temporary bituminous curb and pavement has been placed for the winter months. In the
spring, after road restrictions are removed, final restoration will take place and the project will
be closed out.
UPCOMING EVENTS and ANNOUNCEMENTS
Wright County School Legislative Forum: Thursday, December 4, 7:00 p.m., Discovery
Elementary School, Buffalo. Please let me know if you plan to attend.
I-94 Chamber Congressional Breakfast: Monday, December 8, 7:30 a.m., Otsego City Hall.
Please let me know by December 3 if you would like attend.
Attachments: Wright County Sheriff’s Department 3rd Quarter Report
Agenda Page 100
Agenda Page 101
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Agenda Page 109