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1987-01-20 CC Agenda/Packeti • CITY OF ALBERTVILLEC'OP ALBERTVILLE, MINNESOTA 55301 PHONE: 497-3384 CITY COUNCIL AGENDA JANUARY 20, 1987 1. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA • III. APPROVAL OF THE MINUTES IV. COMMUNITY FORUM Joint Power's --Meeting Update • --Copy of Resolution Relating To The Rate Change • --Proposed Amendment to the Joint Operating Agreement Development Corporation & Bruce Nelson --Joint Marketinq Pr000sal -Jaycee's Charitable Gambeling License for Pull Tabs DEPARTMENT BUSINESS a. Administration - Limited 3.2 Beer License for St. Albert's Fund Raiser on January 24, 1987 - Update on Rite Cable Company Startup 0 - Income Recieved/Bills to be Paid O` - Possibility of using a Consent Agenda --Sample from Dayton vP - League's Minnesota Municipal Money Market Fund (4M Fund) - -:Don Berning Would like to purchase the adding machine that he used as City Clerk b. Maintenance - Schools and Training Sessions 1. Collection System Operator's Seminar --Reminder Ken will be gone Tuesday -Thursday for Seminar if weather holds 2. INNOVATIVE APPROACHES TO WASTEWATER OPERATIONAL PROBLEMS --February 10, 1987 at St. Cloud ($20.00 if prepaid;'$25.00 for on -site registration) 3. Pond School-- April 27-30 in Marshall - Lawn Mower c. Planning • - Ray Vetschys Resignation from the Planning Commission (there are now two seats open on the Planning Commission) d. Engineering - Rental of'Land at Wastewater Treatment Facility • - PCI Settlement Update Make our City........ Your City We invite Home, Industry, Business COUNCIL AGENDA PAGE 2 - Update on Topo Study - Water Quality Test Results VI. UNFINISHED BUSINESS Storage Room in City Hall - Map showing Old Co. Rd. 37 Easement sold to J. Peterson of Rogers VII. OTHER BUSINESS • - League's 1987 City Policies and Priorities for Legislative and Administration Action - AOal tc& - Available information regarding Newspaper Publication - Law enforcement Contract VIII. MOTION TO ADJOURN 10 CITY OF ALBERTVILLE ALNERTVILLE, N11NNESO'CA 553U1 PHONE: 497-3384 COUNCIL MINUTES JANUARY 20,.1987 The regualr meeting of the Albertville City Council was called to order by Mayor Loretta Roden. Members present included Gary Schwenzfeier, Donatus Vetsch, Don Cornelius and Bob Braun. Others present included Maureen Andrews, Barry Johnson, Ken Lindsay, Gary Meyer and Jim Walsh. There was a motion approving the agenda for the evenings meeting. The motion was made by Bob Braun and seconded by Don Cornelius. All were in favor and the motion carried. The minutes of the January 5th Council Meeting were reviewed, finding no need for correction there was a motion to approve the minutes. The motion was made by Donatus Vetsch and seconded by Bob Braun. All were in favor and the minutes were approved. There was a motion to approve a limited beer license for the St. Albert's Renew Small Group Activity. The motion was made by Bob Braun and seconded by Don Cornelius. All were in favor and the license was approved. The Council reviewed a letter recieved from Rite Cable Co. of Buffalo explaining the delay in providing service to Albertville. The letter explains that there was a major failure of some equipment needed to recieve the signal from Buffalo before dispresing out to the cable subscribers. Additional discussion regarding the cable service focused on clean up of the area. Gary Schwenzfeier stated that he had noted that in a couple areas he had noticed that materials had been left laying on the ground when the crew was done working in the area. He also sstated that he had not checked recently to see if stuff had been cleaned up. The Council has strong concern that the City of Albertville get some assurances from the cable company that every thing will be cleaned up before„ithe con - truction crew is done here. `3G,t°ULPR OL`ui O.C_1'c . CU)G�- There was also some discussion regarding the franchise agreement signed by the City of Albertville and Rite Cable regarding these items. Gary Meyer said that he would bring the franchise agreement with him to the next Council meeting so that the Council could discuss the issues at greater length. Additionally, Maureen was asked to have representatives of Rite Cable at the next meeting for the discussion. The Council next reviewed the Income Recieved and Bills to be Paid. There was a motion to pay the bills. The motion was made by Gary Schwenzfeier and seconded by Donatus Vetsch. All were in favor and checks &ril through 00 7! and check number from the sewer account were approved. Alike our City........ Your City We invite Home, Industry, Business COUNCIL MINUTES PAGE 2 The Council reviewed samples of a consent agenda used by the Dayton City Council to determine if they would be interested in using the same type of agenda. After some discussion it was decided that they would continue to use the present format at this time. No action was needed on this item. Maureen Andrews and Gary Schwenzfeier discussed with the Council the meeting on investments that they had attended in St. Cloud on January 14, 1987 at the Sunwood Inn. The Council members had been given copies of the packets handed out at the presentation. Maureen informed the Council that she had requested some additional inform- ation regarding investing funds and when it came would forward to the council. It was decided that this topic should be tabled for the next meeting. Maureen informed the Council that Don Berning was interested in buying the calcuator that he had used as City Clerk. Don offered the Council $50.00 for the machine which seemed agreeable to the members of the council. There was a motion made by Don Cornelius and a seconded by Gary Schwenzfeier to accept $50.00 from Don Berning for the purchase of the used calculator. All were favor and the motion was passed. Gary Meyer and Gary Schwenzfeier reviewed with the Council the agree- ment reached by the members of the Joint Powers regarding the use of excess funds. As part of the background information the Council was informed that it had been the intent of some of the other Board members that the statement relating to the prepayment of the Albertville bond from the proceeds of excess funds would be completely removed. It was pointed out that this was not in the best interest of the City of Albertville and could not be agreed to by the City's representatives. After some lenghty discussion at the Board meeting it was decided that Gary Meyer and the attorney for the Joint Powers should meet and come to some mutual agreement and come back to the Board before the end of the meeting. Gary then reviewed the agreement that came out of the meeting between the two attorneys. (Agreement was in last Council packet.) The changes in the agreement focus on the following items: 1. The change in the agreement is a "l time only" change and that any other proposals that would involve using excess funds would have to be considered as a separate issue; 2. That $40,000.00 of the $48,000 surplus may be used to pay for part of the construction costs that will be incurred by installing the supplemental well (well no. 2); and 3. That the payment of principal and interest on indebtness incurred to fund the balance of the construction costs of well #2 shall be paid from the Surplus Account in 1987 and years thereafter. .-� The minutes should note that cost of installing the well is expected to cost approximately $100,000.00. Gary further recommended that the Council should approve the amendment provided that all the other cities of the Joint Powers agree to the same. There was a motion made by Don Cornelius and a second by Gary Schwenzfeier LUUNLIL M NUILb PAGE 3 to accept the amendment to the Operating and Authorization Agreement. All were in favor and the motion was approved. Other Joint Power items that were discussed were the projection made by the Joint Power's engineers --Hickok and Associates regarding the number of hook-ups and the Frankfort vs Albertville Lawsuit. It was decided that the Albertville representatives would check on the suit at the next meeting. The next item dicussed by the council was the joint Council/Development Corp. marketing proposal. The Council was given a copy of a resolution passed by the Development Corp. at it January loth meeting regarding their involvement in the project (part of agenda packet) as well as Bruce Nelson's proposal for the marking project. Dr. David Ehlenz was present as a representative of the Development Corp as well as Jim Walsh, Ken Tiernan, and Gary Meyer. Mr. Nelson reviewed with the Council the proposal he had put together from the background information he had recieved from the Council and the Dev- olpment Corp. The proposal is broken down into 4 stages --Stage 1- RESEARCH COORINATION/DATA COLLECTION; Stage 2- COORDINATION WITH CITIZENS OF ALBERTVILLE FOR NEEDS, GOALS, DESIRES INPUT; Stage 3- DEVELOP MARKETING PLAN; and Stage 4-IMPLEMENTATION OF PLAN/PRODUCTION OF MARKETING TOOLS (part of the January 20th Council Packet). Once Mr. Nelson had review the proposal the subject was open for discussion by the Council and themembers of the Development Corp. who were present. Gary Schwenzfeier asked what the payback to the City would be if there was enter into the project. Mr. Nelson explained that the project will help the City target what type of growth the City wants to be involved in and will provide materials to be used in developing commercially or industrially. These materials would help present the City on a "best foot forward" and could be used along with materials the City already has. Gary Meyer then pointed out again that the project could be stop at the end of any of the stages because of the way the proposal has been set up. It was pointed out that the Development Corp. would at the end of Stage 2 review the project to determine if they would continue their committment in the project and that the City of Albertville would have the same option. It was estimated that that Stages 1 and 2 would take about two months depending on when the Service organizations could meet with mr. Nelson. Gary Meyer then pointed out to the Council that the costs used in the proposals are maximum cost figures and could be somewhat lower if the different stages did not take as much time. When looking at the first three stages the cost of the project would cost $2080.00 plus mileage which in turn would be shared equally with the City of Albertville and the Development Corp. Mileage would be charged at 21¢ a mile. Therefore the City's share of the project would be $1,040.00 plus mileage for the first three stages. After some additional discussion the Council decided that it would make the committment for stages 1 and 2 and would decide at the end of stage 2 whether or not to make a committment to the rest of the project. COUNCIL MINUTES PAGE 4 For part of this discussion Mr. Nelson suggested that he could leave - the Council area so that the Council and the Development Corp. could discuss the project somewhat more freely without him being proesent. Some of the items brought up by the Development Corp. members present is that Mr. Nelson has a small town flavor about him, because he lives in the area and would be easily accessable. They pointed out that there had been discussion regarding having a firm from the metro out and that we could expect some major increases in the cost of the proposal. They also pointed out that without the Council's backing of this project that they could not go forward with the proposal because would not have enough capital to back the project and that the project will benefit the City as well. After some additional discussion there was a motion made by Don Cornelius which was in turn seconded by Donatus Vetsch. The Motion was to proceed with Stages 1 and 2 for the time being and review the other stages at later date. All were in favor. John Vetsch and Gary Barthel, representatives of the Albertville Jaycees were present reqarding the organizations Charitable Gambeling License. There had been some confusion regarding the license because the application had been sent into the State Board governing the licenses but was never brought before the Council for review or discussion. The Council was informed that the Jaycees had recieved the license meaning that the 30 day period during which a city has the right to comment to the state had lapsed. In checking with the State, they said that is was important that be- fore the club sold any pull tabs that they appear before the Council so that the approval becomes part of the public record. The reason being that the City of Albertville is reasonable for governing the Charitable Gambeling within the city limits. The following information was supplied to the City by the Jaycees organization. 1. John Vetsch will serve as Gambeling Manager 2. The pull tabs will be sold at the Albertville Bar and that a designated area has been set aside for the sale of pull tabs. 3. The Jaycees and the Albertville have a lease for the space used for selling the pull tabs. 4. The Jaycees have provided the City with the proper copies of bonding for the Gambeling Manager. 5. A gambeling proceeds account has been set up for income recieved from the sale of pull tabs. Gary Barthel informed the Council that one of the items the club would like to use the funds for would for the purchase of new Christmas Lights for Main Avenue. Gary Meyer reviewed the materials that the Jaycees had and believed that everything looked in order, except the lease for the bar space was missing. It was Gary's suggestion that the Council approve the license pending the City's recieving a copy of the lease between COUNCIL MINUTES PAGE 5 the Albertville Bar and the Jaycees. With this suggestion a motion was made by Don Cornelius and a second by Bob Braun to approve the Charitable Gambeling License for the Albertville Jaycees, pending the City recieving a copy of the lease of space between the Albertville Bar and the Jaycees. All were in favor and the motion carried. Someone point out that a water service was to have been installed _ in a house over in St. Michael without a meter being installed. It was suggested that the propblem be looked into and if the rumor was true that it be pointed out to the full Joint Powers Board. No action was taken on this matter at this time. Ken Lindsay was present at the Council meeting to discuss maintenance related items. The first item discussed was Ken's attending schools and seminars relating to the operating of the wastewater treatment favility. There was a motion made by Donatus Vetsch and seconded by Don Cornelius to allow Ken to attend the INNOVATIVE APPROACHES TO WASTEWATER OPERTI0NAL PROBLEMS seminar on February loth at St. Cloud and the POND SCHOOL in Marshall April 27-30. All were in favor and motion carried. The next item discussed was the need for a new Lawn Mower. Ken informed the Council that he did not believe that the old backup mowers would make it through another season and was looking for the Council suggestions. (One of the mowers blew its engine last fall.) Ken asked the Council what they wanted in equipment --used new and what type of activities were planned for the 2nd City park in the next couple years. One of the Council members asked Ken what he wanted and Ken said he was not sure. There was some discussion regarding where the money would come to pay for the equipment and fact that no money has been set aside in the budget for new equipment. Ken suggested that the City look into leasing equipment as an possiblity of financing the equipment. If was decided that Ken would meet with Don Cornelius and Gary Schwenzfeier to look at the possibilities available to the Council. No other action was taken on the issue. Ken next informed the Council that the gas storage shed had been broken jnto sometime Sunday. A number of gas cans were taken along with any gas that they would have contained. In addition to that break in there was also a break in at the Park's Warming House. Windows and ceiling tile were damaged by the vandals. The Council was informed that Ray Vetsch had resigned from serving on the Planning Commission. It was suggested that Don Berning be asked to serve for the rest -of Ray's term. There was a motion made by Donatus Vetsch and a second made by Don Cornelius to ask Don Berning to serve out the rest of Ray Vetsch term as Planning Commissioner. All were in favor. COUNCIL MINUTES PAGE 6 Barry Johnson reviewed with the Council the legal discription prepared by Meyer-Rohlin for the unused land out at the wastewater treatment facility. The City Council had decided to rent out the land to a local famer in exhange for them keeping the outsides of the dikes mowed down. Barry had a couple suggestions regarding the public notice for the rental of the land and also informed the Council that the MPCA has some restrictions on what can be planted on the outside dikes. It was agreed that this item should be tabled until the next meeting of the Council on February 2nd. The Council was informed that PCI has signed the Liquidated Damages Settlement and were given their check in turn. Other then some minor cleanup in the spring the spring is basically completed. Barry next updated the Council on the work being done on the Topography Study of Albertville. Meyer- Rohlin has determined the preliminary location for a master lift station and is now looking at possible locations for minor lift stations so that it can be determined which would be the best options for the City. No action was taken on this item at this time. Final items discussed by the Council was the need for a storage room in City Hall. It was agreed that if Bob Braun would head up the group that the council members would work together to build a storage room in front room. It was also suggested that Kevin Mealhous could look at moving the light switch when he does some other wiring in the back room. The Council was alos informed that water seems to be still running out at PPM. It was suggested that Maureen request a representative of the firm be at the next Council Meeting. No other action was taken at this time. The last item discussed was that Loretta Roden had over looked appointing a dog cacther and asked what the Council's policy was going to be on the issue. It was agreed that either Bob Braun or Gary Schwenzfeier would continue to handle the complaints by first speaking with the owner of the dog or contacting the Sheriff's Department when a ticket needs to be issued. There was no other business so the meeting was adjourned. There was a motion for adjournment made by Donatus Vetsch and a second made by Don Cornelius. All were in favor and the motion carried. 1987 APPOINTMENTS ACTING MAYOR PARK BOARD REPRESENTATIVE PLANNING COMMISSION REPRESENTATIVE HEALTH BOARD ADMINISTRATOR/CLERK/TREASURER BUILDING INSPECTOR ACCOUNTANT STREET COMMISSIONER WEED INSPECTOR CITY ATTORNELY JOINT POWER'S REPRESENTATIVE. ENGINEER BOARD OF VARIANCE CABLE TELEVISION BOARD MEDICAL OFFICER CIVIL DEFENSE DIRECTOR FIRE DEPARTMENT REPRESENTATIVE OFFICIAL NEWSPAPER OFFICAL DEPOSITORY GARY SCHWENZFEIER BOB BRAUN, DON CORNELIUS (A) DONATUS VETSCH, LORETTA RODEN (A) DONATUS VETSCH, BOB BRAUN (A) MAUREEN ANDREWS LOREN KOHNEN BOB MINKEMA DON (!ornQh,A5 , LORETTA RODEN (A) GARY SCHWENZFEIER GARY MEYER JIM WALSH &.GARY SCHWENZFEIER DON CORNELIUS (A) & LORETTA RODEN (A) MEYER-ROHLIN LORETTA RODEN, BOB BRAUN (A) GARY MEYER & BOB BRAUN, GARY SCHWENZFEIER (A) DR. DAVID EHLENZ GERG BERNING LORETTA RODEN CROW RIVER NEWS SECURITY STATE BANK/ST. MICHAEL TWIN CITY FEDERAL STATE BANK OF ROGERS PAdww4 FEDERAL RESOLUTION WHEREAS, the Cities of St. Michael, Albertville and Hanover, and the Township of Frankfort, entered into a Joint Powers Agreement and subsequently adopted an Operating and Authorization Agreement which has been amended from time to time; and WHEREAS, the parties desire to amend said Operating and Authorization Agreement with regard to water rates; NOW, THEREFORE, BE IT RESOLVED by the Hanover, Frankfort, St. Michael and Albertville Water and Sanitary Sewer Board as follows: 1. That Paragraph C(3) is amended to read as follows: 3. Rates. The first 10,000 gallons shall be $15.50; each 1,000 gallons thereafter shall be $1.05. Billing shall be made quarterly commencing January 1, 1987. There is a quarterly minimum charge of $15.50 per residential or commercial unit. Occupancy during any part of a quarter shall be considered full occupancy for the quarter. For purposes of rates, a residential unit shall be a dwelling or portion of a dwelling designed for or occupied by a separate family unit (i.e. two units in a duplex billed as two residential units, two families occupying a single family residence shall be billed as two units, etc.). For purposes of this section a commercial unit is a building or portion thereof occupied or designed to be occupied by a separate business, professional or commercial use. PASSED this day of , 1987, by the Hanover, Frankfort, St. Michael and Albertville Joint Powers Water Board. Attest: Secretary HANOVER, FRANKFORT, ST. MICHAEL AND ALBERTVILLE JOINT POWERS WATER BOARD BY: Chairman -1- L' Dated: Dated: Dated: _ Dated: APPROVED BY: 1987. CITY OF HANOVER BY: Mayor Clerk 1987. TOWNSHIP OF FRANKFORT BY: Chairman Clerk 1987. CITY OF ST. MICHAEL BY• Mayor Clerk 1987. CITY OF ALBERTVILLE Mayor Clerk n ROBERT J. MILLER, P.A. GARV J. MEYER, P.A. LAW OFFICE MEYER & MILLER A Partnership of Professional Corporations 9405 - 36TH AVENUE NORTH NEW HOPE, MINNESOTA 55427 GARY J. MEYER, P.A. (612) 542-3030 January 13, 1987 File No. 1840.14 Mr. George C. Hoff Hoff & Allen 250 Suburban National Bank Bldg. 300 Prairie Center Drive Eden Prairie, MN 55344 Dear George: LEGAL ASSI57A`.T GAIL RAN:;A" Enclosed is the proposed Amendment to Joint Operating Agree- ment, which we drafted at the Joint Powers meeting on January 12, 1987. Very truly yours, MEYER & MILLER By: Gary J. Meyer, P.A. GJM/gr Enclosure cc: Maureen Andrews Loretta Roden James Walsh Gary Schwenzfeier David Kennedy ALBERTVILLE OFFICE: 5951 LARGE AVENUE P.O. BOX 51 ALBERTVILLE, MN 55301 (612) 497-3838 AMENDMENT TO OPERATING AND AUTHORIZATION AGREEMENT "SURPLUS ACCOUNT" WHEREAS, paragraph A of the Operating and Authorization Agreement dated December 13, 1977, requires that net revenues not needed to pay principal and interest on the bonds shall be credited to a surplus account and transferred to the City of Albertville for prepayment of principal and interest on the general obligation bonds; and WHEREAS, the parties hereto have determined that the construction of a new well is needed to maintain the system and facilities in good operating condition; and WHEREAS, the cost of the new well will be approximately $100,000.00; and WHEREAS, there exists in the surplus account to be transferred to the City of Albertville as aforesaid the sum of $48,000.00; and WHEREAS, the Joint Powers Board will need to borrow funds to pay for the balance of said cpmstruction costs of 'well no. 2;" and WHEREAS, the General Obligation Water Revenue Bonds Debt Service Fund contains sufficient balances to pay principal and interest on current payments of bond premiums as they become due; NOW,THEREFORE, it is mutually agreed that the Operating and Authorization Agreement dated December 13, 1977, may be amended by adding the following paragraph as paragraph A, Subd. 1 and 2: "Subd. 1. Provided, however, that the sum of $40,000.00 may be used from the said surplus acount for payment in 1987 of partial costs of construction of a new supplemental well known as "well no. 2, in accordance with engineering recommendations. Subd. 2. Provided further, however, that the payment of principal and interest on indebtedness incurred to fund the balance of construction costs of well no. 2 shall be paid from the Surplus Account in 1987 and years thereafter." Pursuant to Resolution of the City Council of the City of Albertville, the City hereby consents and joins in the Amendment of the foregoing OPERATING AND AUTHORIZATION AGREEMENT as therein set forth. Dated this day of ----------------- 1987. upd atQct ma �r0 m 1�Q�i Corp - Ja an z0, I q 8' PROPOSAL Marketing the City of Prepared By Albertville Bruce Hall Nelson January 6, 1987 -�BRUCE HALL NELSON COPYWRITING AND PHOTOGRAPHY 603 FOURTH AVENUE NORTHWEST BUFFALO, MN 55313 612-682-5113 I am pleased to submit a proposal for marketing the City of Albertville. The following represents a cost and timeline breakout of the needs and goals outlined in my Dec. 6,"1986 memo (attached). In order for the City to market itself to the people and developers it desires and to get the results it wants and needs, we must first lay a solid planning and research base. Planning is critical. With an initial planning emphasis we can determine our messages and target them to save money and produce only what we want to get what we want. Without planning we waste money and very likely produce unnecessary and ineffective materials. While the principal purpose of this effort is to attract desired development to Albertville, a secondary purpose is just as important. The process and products of this endeavor will educate and involve the citizens of Albertville in the workings and future of their city. TIMELINES AND COSTS I have prepared the proposal in four stages, with each stage building on the previous steps. The costs for the first three stages are presented as maximum figures based on an hourly fee of $20 an hour. If my hours fall under the maximum quote the City will be charged for only actual hours spent. If my hours exceed the maximum I will absorb the cost. The costs for Step 4 are estimates. Projects to be included in Stage 4 will be determined by the City during completion of Stages 1 - 3. In developing the marketing plan I will work with citizens, the Development Corp., City Council, Mayor and Administrator to outline specific tasks within an agreed to budget. �BRUCE HALL NE STAGE 1: RESEARCH COORDINATION/DATA COLLECTION A. Coordinate survey and topo data with Maureen; target outlying areas ... 4 Hours/$80.00 B. Access County information for surrounding area and consult with planners re projections ... 6 Hours/$120.00 C. Review census information if necessary...3 Hours/$60.00 Sum: Work should be completed in first week; Maureen can assume much of this work to lessen consultant fees. STAGE 2: COORDINATION WITH CITIZENS OF ALBERTVILLE FOR NEEDS, GOALS, DESIRES INPUT A. I will meet with the following civic organizations to get their input as to the future growth of the city and how residents perceive Albertville (eg. rural, suburban, dormatory, etc.). Marketing tools will be developed to reflect these desires and perceptions: Lions and Lioness in combined meeting Athletic Association and Park Board in combined meeting Development Corp. and City Council in combined meeting Jaycees Planning Commission Fire Department Other businesses B. Publicize via print and radio releases and flyers a citizens -at -large meeting; hold meeting ... 5 Hours/$100.00 C. Draft summary from meetings (to be basis for marketing plan) ...5 Hours/$100.00 D. Send summary to organizations, call meeting requesting representatives from each group to discuss draft, solicit feedback and meet to discuss additional recommendations ... 5 Hours/$100.00 E. Meet with City Council and Development Commission to finalize input ... 5 Hours/$100.00 Sum: Stage 2 work should be completed over a two month period. When Stage 2 is completed the Development Corp. and City Council shall decide whether to proceed with Stage 3. The above meetings will examine what kind of growth residents desire, what messages and media will be most effective, and how to obtain maximum effectiveness for a working Stage 4 budget. RRUCE HALL NELSO STAGE 3: DEVELOP MARKETING PLAN The plan will be a combination of what the people of Albertville recommend and my recommendations to best market the City. The plan will spell out specific messages for specific media with actual mock-ups of marketing tools. Bids for production costs will be included. Throughout Stages 2 and 3 cost estimates will have been presented as guideposts in preparing the plan. The plan will layout specific themes and provide much of the writing for Stage 4 implementation. 1,7hile not all of the tools presented in the plan may not be quickly implemented, the plan can serve as a base for future marketing efforts. Work should be completed within two weeks after completion of Stage 3. Maximum Hours ... 50/$1,000.00. STAGE 4: IMPLEMENTATION OF PLAN/PRODUCTION OF MARKETING TOOLS This stage can be accomplished incrementally as budget and need dictate. I do imagine, however, that several items will be put into production immediately. The following should receive strong consideration for immediate production: 1. A City Logo and slogan...I suggest working with Georgia Michalicek of All Art Services in Buffalo for art. She has an excellent track record with, for example, Buffalo schools and Buffalo and Monticello Hart Clinics. She charges $12 an hour. The slogan undoubtedly will emerge in citizen group meetings. The logo will then be used for letterheads, signs, promotions. 2. Development packet...an attractive folder highlighted with promotional copy and photos to be packed with information sheets. Many of the materials in the packet should be inexpensively typed and photocopied... and thus easily updated to hit target audiences. Those inexpensive items chould include: --a community profile with information on peopulation, industry, employment, transportation, taxes, services, education, utilities and government. Quick and simple it will provide the developer with current "need to know" information. BRUCE HALL NE --Labor force data from the City survey, census and county planning department. --Separate "fill -in -the -blanks" information sheets on sites and/or buildings available for development. --An overview of formatted site and building info for easy review and presentations 3. A colorful brochure highlighting the City's plusses for all interested audiences. The brochure can be used as a promotional tool with or without the packet. 4. A city/area map. 5. A handbook (in one color) of static but strong sell information: Education, housing, transportation, development tools and the Development Corporation, recreation, parks, media, health services, police and fire protection, water and sewage, taxes, city government. Costs for the above would include photography, typing and typesetting, writing, art, layout and design, keylining and printing. While it is impossible to pin point these cost before drafting our plan, I believe a quality packet and stuffers could be produced for between $3,000 and $5,000. Before beginning the project... Stage 1... it is advisable to set a budget for Stage 4 to facilitate targeted planning. Initially the City will likely want to target industrial and residential development. As that base emerges, the growing population will be in a position to direct marketing at retail and service businesses. As theCity grows and budget permits, the marketing plan can be used as a base for other marketing tools, such as video tapes, slide shows, etc. BRUCE HALL NE FEE SUMMARY STAGE 1 MAXIMUM$ $260.00 STAGE 2 MAXIMUM$ $820.00 STAGE 3 MAXIMUM:$1000.00 Milage will be charged at 21 cents a mile. Up to date billings will be presented to the City Council and/or Development Corporation at the first of each month. Billings will detail each hour spent by category and include a running tab by category. STAGE 4: As the plan emerges I will provide specific quotes from vendors vendors. Much of the writing will be developed in Stages 1 - 3. It is important to discuss this budget at the outset and throughout the planning effort to guide us in our planning and strategizing. .��BRUCE HALL NELSON, COPYWRITING AND PHOTOGRAPHY 603 FOURTH AVENUE NORTHWEST BUFFALO MN 55313 612-682-5113 TO: MEMBERS OF THE ALBERTVILLE DEVELOPMENT CORPORATION FROM: BRUCE HALL NELSON RE: MARKETING TO MEET THE NEEDS OF THE PEOPLE OF ALBERTVILLE DATE: DECEMBER 6, 1986 I am pleased to present an overview of a marketing effort designed to best meet the needs and desires of the people of Albertville. I have prepared the following as a broad outline of recommednations for undertaking such an effort. It is intended as a vehicle for further discussion. NEED: The City of Albertville is and will continue growing. It is critical for the City to preserve its small town flavor while ecnouraging the kind of residential, commercial and industrial development that will broaden the City's tax base and offer jobs and services not now available in the community. A merketing effort is needed to determine the kind of growth residents want and to project that image in promotions to attract new development. While some growth is inevitable here, the competition for businesses and job producers is fierce among cities. Strong marketing tools are needed to attract the kinds of new and expanding businesses that are both strong and good neighbors. GOAL 1: To establish a solid State of the City research base, including demographics of where the City is now and how it can be developed. Data on population, income, the labor force, topography, etc. are essential to City promotions. The City Administrator with the Albertville Lioness is now compiling much of these data. ._:_._BRUCE HALL Albertville Marketing Pge 2 December 6, 1986 GOAL 2: To enhance and develop channels of communication within the City to better acquaint residents with the workings of the City Council, City Boards, City Administrator and employees AND to provide vehicles for more effective citizen input. GOAL 3: To put together a profile of resident perceptions of what best describes the City AND what kind of future the citizens want for the City. This profile will be used to create promotional material, again working with residents, to best sell the City. GOAL 4: To prepare a marketing plan spelling out agreed to and effective messages in media and formats tailored to get results from target audiences. GOAL 5: To implement the marketing plan. POLICIES: The City Administrator with the City Council and Mayor is now updating city ordinances, plans and zoning to both preserve City identity and encourage desired development. AUDIENCES: Materials will be targeted to residential developers, families in the market for a home, retail and service businesses, and industry to sell Albertville as an attractive community for their needs. MESSAGES: Messages will be developed with citizen input. Some, however, come to mind: Albertville has much to offer. It is a small town, close to I-94 and the metro area with a growing and able work force. The City has a state of the art infrastructure with excellent water and a new sewage plant. Minutes away are fantastic outdoor amenities.. The"school district is not spread out to better serve local needs. Albertville is a city on the move, ready with development tools for business, yet dedicated to preserving its special small town identity. _....__.BRUCE HALL NELSO Albertville Marketing Page 3 December 6, 1986 MEDIA: Focus messages can effectively sell Albertville to desired audiences through a range of media possibilities. Media to consider are: City stationary and signage: A logo consistent with a resident - decided identity must be developed. City Hall signage and even downtown building fronts could be developed in harmony with the image/identity. Pamphlets/Book: The Development Corporation published a marketing book in 1984. The book's authors presented many of the messages perfect for selling the community. Those messages, however, could be highlighted with a stronger focus to better sell Albertville. Other quick information/selling sheets could also be developed to market City businesses and selling points to prospective developers and residents. Loan and grant ammunition: The City administrator must have the right kinds of materials before she can successfully approach DEED or SBA for help in launching a new development. Slide show/video tape: Many cities have short, professional tapes or slide Shows to present to those interested in locating there. These media can be considered as the marketing plan takes shape. Advertising: Some cities, such as Rogers, have benefitted from large joint newspaper advertising campaigns. As the City's retail and service industry grows, such an effort would help make Albertville more of a regional draw. Star City: Star City efforts put cities on state lists for new and moving companies, particularly those interested in Minnesota, but unfamiliar with options here. While Star City designation may help in that regard, its most important benefit is in following a proven procedure for involving the community in producing marketing tools. Media summary: Picking the proper media depends on the kind of effort the City and`Development Corp. plan. one set of media, for example, works well if the City undertakes a passive -aggressive approach... having the materials ready when developers come calling. Other media might be considered should the City Administrator and Development Corp. actively seek out development possibilities. ,_:`_BRUCE HALL NELSON Albertville Marketing Page 4 December 6, 1986 COUPS OF ACTION: Any marketing effort must include the people of Albertville. Through the Development Corp., city officials and other organizations, we would gather a picture of needs and wants of residents, business people and those living nearby. In the course of working with citizen groups we will develop a marketing plan &.strategy to ensure cost efficiency and results -oriented products that reflect the wishes of the community. Implementation of the plan will entail production of the tools that city officials can use in encouraging desired development. BUDGET: Should the City Council and Development Corp. choose to under- take a marketing effort, I will present a timeline with costs. My proposals are based on hour estimates with a maximum cost lid. I am pleased the City and Development Corp. are considering such an effort now. With City staff now working on long .range plans and capital outlay programs, we can combine efforts to both make efficient use of City expenditures and produce marketing tools consistent with those plans. COMMENTS ON MARKETING: Marketing is more than simple advertising. While advertising can be one of the tools of a marketing effort, successful marketing utilizes other tools to promote and sell. Included in typical marketing plans are: 1. Studying what the marketplace needs and how you can meet those needs. 2. Setting goals and formulating strategies to meet those needs and goals. 3. Developing tools that will prompt your audience to do what you want it to. Those tools include print & broadcast ads, news releases, news letters, brochures, media events, media relations. tapes and slide shows, special (promotional) events, billboards and signs, research reports, literature kiosks, mailing stuffers.............. �BRUCE HALL NELSON Albertville Marketing Page 5 December 6, 1986 The list goes to the limits of human creativity. The key is to find tools that work toward your goals. For example, the Minnesota Zoo uses adopt an animal promotions to raise money, get free publicity and bring people through the gates. The media event is another example. It's no accident that TV crews cover some cities' community events and not others. Good marketing picked an event with an angle, selected a typically slow newsday (eg. Saturday) and hustled assignemnt editors for coverage. City marketing does work. Monticello and Buffalo, for example, are now realizing benefits from planned efforts. ill `�� - z � a-7- 4 APPLICATION FOR NON -INTOXICATING MALT LIQUOR LIMITED LICENSE The undersigned, certifies that it complies with the Minnesota Statutes, Section 340.001, Sohd. 7, in that it qualifies as a "Dona Fide Club" within that Section, and with this application makes petition for a limited license as a "Bona Fide Club" for a limited non -intoxicating malt liquor license. 1. Names of Applicant:--- 2. Name and Address of President and Secretary of Applicant: �. Purpose for Vhich funds derived activity .will be usod: _ 4. Date of ac�ivity for which license is requested: 5. Premise!; from which non -intoxicating m31t liquor will be dispensod or, said date: -------------.--- 6. Hours of operation on the date for yihich limited license is requested: 7. N•amher of previous licenses obtained in this calendar year: A. Name, address, telei'ene number and position held with Club of persons signing this application: Note: License fee of per day is required to accompany this application. Note_: Applicant must appear in person before the City Council for approval of limited license. DATED: /0—N, 'gft nn'ature of/Apkicant is) RITE CABLE COMPANY OF MINNESOTA, LTD. 11 January 7, 1987 Mayor Loretta Roden City Council Members City of Albertville P.O. Box 131 Albertville, MN 55301. Dear Mayor Roden and Members of the Council: As I have done in the past, and will continue to do, I would like to keep you up to date on the advancement of cable in your town. Our construction contractor was making sufficient progress, that we should have had live customers in your town before year-end. I predicted we would achieve this goal, and as late as mid -December I thought we would succeed. We experienced a completely unforseen peice of equipment failure that totally - stopped our activation of new cable system. This AML Receiver that picks up all the channels from our Buffalo head -end, was air shipped back to the manu- facturer for repair. They were closed for two weeks between Christmas and New Years and have just begun to work again. They said they will look at it this week, and repair and return it as soon as possible. Once we have this back in our possession, we can begin to activate the system that is built throughout your town. I do not like to miss our projected goal for active subscribers, and this one was well under control until that breakdown. I thought you needed this update, in case you receive some inquiry calls from your constituents. As always, please call me if you have any additional questions. Regards, James Daniels General Manager 30 First Avenue N.E. Buffalo, Minnesota 55313 612/682-5980 INCOME RECIEVED JANUARY 20, 1987 SEWER ACCOUNTS REGISTERED CLOSERS REGISTERED CLOSERS REGISTERED CLOSERS REGISTERED CLOSERS ST. ALBERT'S LUKE TORELL (DOG LICENSE) DON'S AUTO HACKENMUELLER'S 152 CLUB ALBERTVILLE BAR BILLS TO BE PAID JANUARY 20, 1987 .-. CHOUINARDS ST. MICHAEL INSURANCE BOB MINKEMA HACKENMUELLER'S FIRST TRUST ST. PAUL--G.O. SEWER 1984A FIRST TRUST ST. PAUL--G.O. T.I.F. 1984A FIRST TRUST ST. PAUL--G.O. IMP. 1985'A FIRST BANK ST. PAUL--G.O. BOND 1979 NATIONAL CITY BANK OF MINNEAPOLIS--G.O. KILIAN HARDWARD MN COPY SYSTEMS H.G. WEBER OIL ALBERTVILLE FORAL WATER PRODUCTS CO. PACE LAB. GARY MEYER MAUREEN ANDREWS KEN LINDSAY MPCA TOTAL C c� n $ 120.00 3,321.85 9,013.76 2,984.33 3,321.85 25.00 6,00 12.00 12.00 102.00 357.00 TOTAL 27,816.25 69.52 50.00 612.50 8.20 27,326.25 28,577.50 97,553.75 100,310.00 T.I.F. 1982 20,558.75 41.04 53.50 135.80 25.49 248.84 111.00 784.50 535.47 629.52 50.00 277,681.63 Ij �, �2, SO ;co.1�d �, n, � 7-7 COUNCIL. MEETING LITY OF DAYTON 7:00 P.M. DECEMBER 15, 1986 1_ CALL TO QRDER *EL CONSENT AGENDA - SEE ATTACHED �� M p CS *2, APPROVAL QF MINUTES - CONSENT AGENDA cf C or) n--� *4_ PAYMENT OF CLAIMS - CONSENT AGENDA Cho rd o" OPEN FORUM - 7:10 P.M. 6. PUBLIC HEARINGS - 7 e 20 P.M. -- -------------- - ---- ---- A: ROAD VACATION (KELLY) HOPE TO HAVE TITLE WORN. AND RECOMMENDATION AVAILABLE FOR MEETING. 7_ PETITIONS, REQUESTS AND COMMUNICATIONS A. NONE RECEIVED BY STAFF B. OTHERS *8_ ORDINANCES & RESOLUTIONS 9. UNFINISHED BUSINESS A. INSURANCE RENEWAL - 7:30 P.M. - SEE ENCLOSED INFORMATION. OUR INSURANCE AGENT WILL BE PRESENT. B. OFF SALE LIQUOR LICENSE APPLICATION, RAINTREE LIQUOR (HARTINGER) 8:00 P.M. C. PESTELLO VARIANCE - SEE ENCLOSED RESOLUTION . D. LIMITED USE PERMIT, NW TRAILS ASSOC. - ATTORNEY WILL HAVE AGREEMENT PREPARED FOR MEETING, FOR REVIEW. E. ZONING AMENDMENT, ACCESSORY USE BUILDINGS - SEE ENCLOSED REPORT F. ESTABLISH COMMITTEE TO ADDRESS REGULATIONS REGARDING THE LOCATION AND DEFINITION OF RESTAURANTS, BARS AND TAVERNS - DISCUSSION/PROCEDURE. 10. NEW BUSINESS A. WAGE, SALARY AND BENEFITS DISCUSSION - SEE ENCLOSED REPORT 11_ REPORT OF OFFICESL @OARDS COMMITTEES A. MAYOR'S REPORT B. ADMINISTRATOR - CDBG PROJECTS UPDATE/COMPUTER SYSTEM C. PUBLIC WORKS - RUSH CREEK ROAD / AIR COMPRESSOR 12_ ADJOURNMENT DECEMBER 15, 1986 -2- CONSENT AGENDA ALL ITEMS LISTED WITH AN ASTERISK (*) ARE CONSIDERED ROUTINE OR NON -CONTROVERSIAL BY THE COUNCIL AND WILL BE APPROVED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCIL MEMBER, CITY STAFF OR CITIZEN SO REQUESTS, IN WHICH CASE THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED IN ITS NORMAL SEQUENCE ON THE AGENDA. *A. APPROVAL OF COUNCIL MEETING MINUTES OF DECEMBER 1, 1986. *B. PAYMENT OF CLAIMS *C. ACCEPT PROPOSAL TO AUDIT 1986 FINANCIAL STATEMENTS SEE ENCLOSED PROPOSAL (AS PER AMOUNT APPROVED IN BUDGET.) C.:UUNC; I L. MEC T I. iJ( CITY OF UAYT ON 7 : 00 P. t-1. DECEMBE R 1. 1966 1. CALL TO ORDER *E. CONSENT AGENDA - SEE ATTACHED --------- ------ *3. APPROVAL OF MINUTES - CONSENT AGENDE-a *4. PAYMENT OF CLAIMS - CONSENT AGENDA --------- -- ------ 5. OPEN FORUM - 7: 10 P.M. 6_ PUBLIC HEARINGS - 7:20 P.M. A. CI�BLi PUBLIC HEARING - RE: SCHEDULED - PAPER D I Ei N;JT PUDL.ISH FIRST HEARING - REF-lR(_.)GPANIW:, OF FUNDS. 7_ PETITIONS. REQUESTS AND COMMUNICATIONS ;i. NONE. RECEIVED BY STAFF I OTHERS *8_ ORDINANCES & RESOLUTIONS 9. UNFINISHED BUSINESS A. PESTELLO VARIANCE - 7 ::. 0 P.M. B. LIMITED USE PERMIT - SNOWMOBILE ASSOCIATION: SEE REPORT. 1 C.. NEW BUSINESS A. COMMUNITY SCHOOL REPORT - JOAN THUNELL- - 9:00 A. M. B. OFF -SALE LIQUOR LICEkISE APPLICATION. RAINTREE LIQUOi? (HARTlNGER): ATTORNEY TO ADDRESS THIS MATTER AT" THE: MEETIND. C. GAMIBL I NG LICENSE APF'L I CATION : SF E REPORT D. COMF ,UTER SYSTEM - CONCERNS f-aND DISCUSSION. SEE: - REPORT. REPORT OF OFFICES. BOARDS & COMMITTEES A. MAYOR" S REF"'Cif: i 12_ ADJOURNMENT DECEMBE R 1. 198E CONSENT AGENDA ALL ITEMS LISTED WITH AN ASTERISK (*) ARE CONSIDERED rDUT I NE OR NON -CONTROVERSIAL by THE COUNCIL AND WILL. BE APPROVED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCIL MEMDER. CITY STAFF OR CITI7.EN SO REQUESTS, IN WHICH CASE-. THE ITEM WILL -BE REMOVED FROM THE CONSENT AGEND" AND CONSIDERED IN ITS NORMAL. SEQUENCE ON THE= AGENDA. *A. APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBE R 17. 1986. *B. PAYMENT OF CLAIMS GOLINC I L MEETING 7: Q0 P. M. 1, CALL TO ORDER *2. CONSENT AGENDA - SEE ATTACHED --------- ------ *3_ APPROVAL OF MINUTES - CONSENT AGENDA *4_ PAYMENT OF CLAIMS - CONSENT AGENDA 5_ OPEN FORUM _ 7:10 P.M. 6_ PUBLIC HEARINGS _ 7:20 P.M. 7_ PETITIONS., REQUESTS AND COMMUNICATIONS A. NONE RECEIVED BY STAFF B. OTHERS *8_ ORDINANCES & RESOLUTIONS 9... UNFINISHED BUSINESS CITY OF DAYTON NOVEMBER 17. 1986 A. ELM CREEP. ROAD MAINTENANCE CONTRACT - SEE ATTACHED .-. REPORT AND DRAFT. B. ZONING AMENDMENT, ACCESSORY USE BUILDINGS: SEE ATTACHED REPORT AND DRAFT. C. KELLY. INITIATING VACATION OF STREET AND CALLING FOR PUBLIC HEARING: SEE ATTACHED RESOLUTION. D. LIMITED USE PERMIT, SNOWMOBILE TRAIL: SEE ATTACHED RESOLUTION AND PERMIT. NEW BUSINESS A. SUBDIVISION ORDINANCE AMENDMENT (POLICY ON WAIVER OF PLATTING): SEE ATTACHED REPORTS AND DRAFT ORDINANCE. B. VAGLE/NORTH CENTRAL PUBLIC SERVICE CO., MINIMUM LOT SIZE VARIANCE REQUEST: SEE ATTACHED REPORTS AND RESOLUTIONS. C. SIROIS/DAYTONA FARE'. PROPERTIES. CONDITIONAL_ USE PE:: RM I T APPLICATION AND SITE PL-AN REVIEW: SEE ATTACHED REPORT. 11_ REPORT OF OFFICESL BOARQ$ & COMMITTEES A. MAYOR'S REPORT B. PUBLIC WORKS REPORT - 113TH AVENUE NORTH AND JONQUIL LANE IN HIGHWOOD ACRES III ADDITION WILL NOT BE BLACKTOPPED THIS FALL, WILL CONTINUE IN THE SPRING TO COMPLETE THIS PROJECT. 12_ ADJOURNMENT NOVEMBER 17. 1986 -2- ALL ITEMS LISTED WITH AN ASTERISK (^) ARE CONSIDERED ROUTINE OR NON -CONTROVERSIAL BY THE COUNCIL AND WILL BE APPROVED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCIL MEMBER. CITY STAFF OR CITIZEN SO REQUESTS. IN WHICH CASE THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED IN ITS NORMAL SEQUENCE ON THE *A. APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBER 3. 1986. *B. PAYMENT OF CLAIMS *C APPROVAL OF CANVASS BOARD MINUTES OF NOVEMBER E. 1986. COUNCIL K[:Q I NG 1. CALL TO ORDER 2_ CONSENT AGENDA - SEE:: ATTACHED 3_ APRROVAL OF MINUTES - CONSENT AGENDA 4_ PAYMENT OF CLAIMS - CONSENT AGENDA 5_ OPEN FORUM = 7 e 10 R_M. E_ F}US& HEARINGS = 7_20 P_M_ 7_ A'ETITIONS,_ REQUESTS AND COMMUNICATIONS A, NDNE RECEIVED BY STAFF" & OTHERS CITY OF DAYTON JANUARY 5. 1987 8_ ORDINANCES & RESDLUTIONS A. REPEALING A MORATORIUM ON THE CONSTRUCTION OF DETACHED ACCESSORY BUILDINGS -- SEC:. ATTACHED. E. AMENDING DAYTON ORDINANCE 60-1 - IN REGARD TO ACCESSORY BUILDINGS -• SEE ATTACHED. 9. UNFINISHED p9gaESS A. WAGES AND SALARIES - SEE ATTACHED. 10. NEW BUSINESS A. BRENDSEL REOUE=ST TO CONSIDER WAIVER OF PLATTING -ED SEE ATTACHED. 7 : 30 P.M. B. VERNON NOON, REG7UE''S I` TO BUILD BEFORE PLAT COMPLETE - SEE ATTACHED. B : 00 P— M. C. BONiAN, MOBILE: HOME LOCATED ON PROPERTY - SEE ATTACHED D. OFFICIAL DESIGNATIONS -- CONSENT AGEr.,K.; G:. Cr:pr1 C-jE MEE: T I ND PATES -.. THE SECOND MEETINGS OF JANUARY AND FEBRUARY FALL ON LEGAL HOL I DAYS. (MARTIN LUTHE':R K I Nei, JR. DAY AND PRESIDENTS DAY.) NO OFFICIAL PUS I MESS, INCLUDING COUNCIL MEETINGS, MAY TAKE PLACE - OUR ORDINANCE: FREUJ :i RE:S THAT THE MEETING THEN BE HELL) THE NEXT DAY, TUESDAY, JANUARY 201 H ANU TUESDAY, FE:.BRUARY 17, 19S7. 17. REPORT OF OFFICES,_ BOARDS R COMMITTEES A. MAYOR'S REPORT B. ADC*iINISTRATOR - CDBG PROJECTS/ZONING R SUBDIVISION ORD/HOME OCC' S/ NORTHWEST TRAILS y_ ADJOURNMENT JANUARY 5, 1 SG7 —�.- CONuENT 009NN-1 �c ALL ITEMS LISTED WITH AN ASTERISK 0) ARE CONSIDERED ROUTINE OR NON --CONTROVERSIAL.. BY THE COUNCIL AND WILL BE APPROVED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCIL MEMBER, CITY STAFF OR CITIZEN SO REQUESTS, IN WHICH CASE THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED IN 17E NORMAL SEQUENCE ON THI:_ AGENDA. *A. APPROVAL OF COUNCIL OF DE:CEMBE:'R 15, 1986. *.B. PAYMENT OF CLAIMS *C. CIGARETTE LICENSES TO: DEHN' S COUNTRY MANOR PDO FOOD STORE. DAYTONA MARKET DAYTONA CLUB HAYDEN HILLS GOLF COURSE RAINTREE LIQUOR CHUCK'S BAR SUNDANCE' S GOLF *D. MECHANICAL AMUSEMENT DEVICE L ICENSa : DAYTONA CL.UF C;-IL'^ ' S EAR *cE . GAMDL I: NG LICENSE: DAYTOPi LIONS CLUB — DEHW9 S MANOR. — RAFFLES F[ES JARY 12, 19L7 *F. 1987 APPOINTMENTS I. ACTING MAYOR L. OFFICIAL NEWSPAPER — CHAP"F'LIN--DAYTOI,. PRESS 3. OFFICIAL DE:POFITORY — NORWEST BANK, MAPLE GROVE 5 Minnesota Municipal Money Market Fund 4M Fund A comprehensive cash management service for Minnesota municipalities Sponsored by the League of Minnesota Cities The 4M Fund: A comprehensive financial service alternative for 91innesota municipalities. The Minnesota Municipal Money Market Fund (the 4M Fund) is a professionally managed money market fund. It enables municipalities in Minnesota to pool short-term investable monies and earn high money market rates while maintaining safety of principal. Sponsored by the League of Minnesota Cities, the 4M Fund is a financial service exclusively for Minnesota municipalities. Accounts are available only to cities, counties, public authorities, public corporations, public commissions, special districts, and any "instrumentality" (as defined in the joint powers act) of a municipality in the state of Minnesota. The Board of Directors of the League of Minnesota Cities governs the 4M Fund, with the advice of a technical advisory committee comprised of local government finance officials. The 4M Fund complies with all legal requirements regarding permissible investments for Minnesota municipalities. The 4M Fund offers a range of optional programs and services to help your municipality further decrease the time and expense of investment management. This brochure explains these extra programs. The Information Statement and the Application Forms brochures available from the League office contain more specific information on the fund. How The 4M Fund Began The League began looking at the benefits of an investment pool after the GFOA (Government Finance Officers Association of the United States and Canada) adopted a policy encouraging the professional investment of public funds in statewide investment pools. GFOA felt that statewide pools would enable municipalities to take advantage of portfolio diversification and liquidity. After exploring the idea and requesting proposals from a number of firms, the League Board selected Piper Capital Management Incorporated, a Minnesota based firm, as administrator and investment adviser, and Cadre Consulting Services, Incorporated as sub - administrator of the 4M Fund. The Professional Team Piper Capital Management, Inc. (PCM) and Cadre Consulting Services, Inc. have assisted many public officials with their investment and financial needs. PCM serves as administrator and investment adviser for a similar program for Minnesota School Districts. Cadre Consulting Services administers five municipal investment pools and has the experience and software necessary to commingle individual cities' deposits and maintain the separate accounting records necessary for each account. Legal staff of the League of Minnesota Cities serves as legal counsel to the 4M Fund. Advantages of a Professionally Managed Money Market Fund By pooling short-term investable monies with those of other Minnesota municipalities you'll reduce the time and expense of managing your investments while helping improve investment earnings. The money market fund uses state-of-the-art cash management techniques to maximize investment earnings. It maximizes "float" by keeping all of your municipality's monies invested at all times. It compounds principal and interest daily and credits these monthly, so that interest actually earns interest. The 4M Fund offers: • safety of principal • competitive money market rates • easy and immediate access to invested assets; no advance notice is required for deposits or withdrawals • no minimum balance or minimum length of deposit • free, unlimited checkwriting allows investments to earn interest until checks are presented for payment • comprehensive monthly statements for each account you open • daily statements for each investment and wire withdrawal The 4M Fund is an Investment Option —a Complement to and not a Replacement for Bank Services The 4M Fund does not purport to be a replacement for the services that banks or other financial institutions provide to municipalities. However, it does provide a unique service by reducing the amount of time and money public officials expend on their investment management programs. In particular, the money market fund serves as: • a convenient alternative to direct investment in money market instruments • an investment option worthy of consideration by every municipality that wants to make the most on its money. The 4M Fund Charges No Fees The 4M Fund pays all of its own operating expenses, including fees of the investment adviser and the administrator. This means that yields that the 4M Fund quotes are the net returns the municipality earns. - 4M Fund Reporting Keeps Municipalities Close To Their Money A municipality may open as many individual accounts as necessary and will receive a daily statement reporting all transactions for the day, including all deposits and withdrawals. At the end of every month, a comprehensive statement shows for each account: • all deposits and withdrawals • interest earned for the month • interest earned year-to-date • end of the month closing balance • certificates of deposit • interest received from certificates of deposit for the month • interest received from certificates of deposit year-to-date The Fund Offers a Range of Financial Services In an effort to provide your municipality with a range of financial services, the 4M Fund also makes available, through its administrator or sub -administrator, the following options: Fixed -Rate Investment Services Like all money market funds, the rates that the 4M Fund pays will vary from day to day. However, as an extra service, the 4M Fund allows participants to locate and lock in some of the most attractive available rates on certificates of deposit. By placing one toll -free telephone call and specifying the amount you wish to place and the desired maturity, you'll receive fast quotes from among the best fixed -interest rates available nationwide. Benefits of the fixed-rate investment service include the following: • depositories must meet the specific criteria of the 4M Fund • attractive rates —your municipality can select from among the most favorable rates available • time and money savings —nationwide quotation systems allow you to "shop the market" • the opportunity to increase the compounded yield on the CDs (with maturities of 90 days or more) —the fund will automatically reinvest your monthly interest receipts in your account, where they earn additional interest each and every day © PIPER CAPITAL MANAGEMENT INDONPOAATED A S.blo—r of V,p-, Jifl,,r jm ,p LINDA SHEIMU nouunt V,oe P—,d xrt 222 South N,n1h Sjn t Wnnb po4, MN SS4W 612-312-64o6 • safety —all certificates of deposit meet the requirements of Minnesota law; you receive safekeeping receipt for all fixed-rate investments you purchase • convenience —you can automatically transfer monies from your 4M account to purchase CDs. You receive a statement confirming your purchases, maturities, and interest payments. Your monthly 4M statement provides a complete summary of all transactions, enabling you to review at a glance all your short and long-term investments. Also, you'll receive notification as your investments near maturity. Free Cash -Flow Management Consultation When your municipality opens a 4M account you'll be able to call the 4M Fund's toll -free telephone number for daily cash -flow management advice. This advice is made available on an individual basis only to participating municipalities at no additional charge. Both Piper Capital Management, Inc. and Cadre Consulting Services Inc. are available at any time to consult with you on any aspect of your municipality's cash -flow management, including banking, borrowing, or other needs. Cash -Flow Management Seminars These informative sessions are offered periodically at different locations around the state to keep you and your municipality abreast of the latest financial management techniques. In addition the sessions cover, in easy to understand terms, the banking industry, the Federal Reserve System, cash -flow terminologies, and short- term investment vehicles. This extra service is provided by Piper Capital Management Inc. and Cadre Consulting Services Inc. to all Minnesota municipalities. For further information about the 4M Fund and answers to any questions you may have, please call Cadre toll -free at 1-800-221-4524 or Piper Capital Management at 1-800-292-7960. 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D - Cif 3 �>'3S9 oZ>, O D 3 n°i O CA z fi an�(/�CA ONJ vm(7r D� syO��pal�m m v- mcnm y Z a� >o� ;'3 � tmn Oi -Op zK ° o" mx�w ?°=�wCO 3 BB ran 'S v]'S if ?<��n 0 �O TefSS NH 1111IAIU38'1V TfT X0e 19 NIVH "966 AVBONI1 1 N13NN3A 99 oN 1!uuop !0095 NW 'o1�yu�W mva awisoe sn 3ivn Hine SW3180Hd IVNOI1VH3dO H31VM31SVM 01 S3HOVOHddV 3AIIVAONNI LOESS NW 'Paolo •3S 8 HH WGId 4u9w3o9Al Je4QmG4s8M uosulgoH u1)l 3 s f m n O In Ifar z= u D Zomm n m + - cm Z 9O�O 0ZnO M rfl o-, 0 W> m> 0 m 9 0 > CA 0 pD Or a a O r Z P m tlC Z � 1 �! 0-4 M�J O m �>m < 6 0 __ �� , �� c 4 i � c� � \ i t'�2�� MEYER-ROHLIN, INC. ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612-682-1781 Government Lot 10, Section 36, Township 121, Range 24, Wright County, Minnesota except the south 520.00 feet therefrom. Subject to the right of way of a city road on the east side thereof and a Northern States Power Company easement. Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor AGREEMENT FOR LIQUIDATED DAMAGES THIS AGREEMENT, dated as of this 15th day of December, 1986, by and between the City of Albertville, Albertville, Minnesota, (hereinafter called "City") and Progressive Contractors, Inc., 8736 Zachery Lane, Osseo, Minnesota, 55369 (hereinafter called "PCI"), WHEREAS, the City and PCI entered into an agreement on November 19, 1984, for completion of certain work described in contract documents in connection with the City's wastewater treatment plant; and WHEREAS, said contract called for a completion date of November 1, 1985, which completion date was amended to July 3, 1986; and WHEREAS, Section I, paragraph 110, Subdivision 2.0 provides as follows: "To be completed within this time is all construction, testing, final inspection and final restoration."; and WHEREAS, said paragraph also provides for liquidated damages as follows: "Shall the contractor fail to complete the project on time, liquidated damages will be assessed at a rate of $540.00 per calendar day until the project is completed."; and WHEREAS, the Minnesota Valley Testing revised report was not submitted until August 15, 1986; the Pollution Control Agrency ("PCA") approved the water balance test on August 28, 1986; operations were initiated on September 4, 1986; and all of the construction and testing, final inspection and final restoration was not completed as late as December 5, 1986; and as of the date hereof the project is for all practical purposes completed; and WHEREAS, the PCI claims that it had delays because of weather and because of inaction or adverse action by the PCA so that all of the delays were not the responsibility of PCI; and WHEREAS, PCI has made claims of additional costs including gravel, electrical box, and other non -approved change orders; and WHEREAS, the City claims at a minimum liquidated damages at $540.00 per day from July 3, 1986 through August 28, 1986, for a total of $30,240.00 and that it would be justified by contract in making a claim for liquidated damages from July 3, 1986 until the date herein; and WHEREAS, the City has incurred additional expenses as a _ result of the delay in the completion date, including but not restricted to, engineering and attorney's fees and costs; and -1- WHEREAS, the parties hereto desire to resolve all issues between them and settle and compromise the liquidated damages herein and release each other from any further claim for non -approved change orders and additional liquidated damages; NOW, THEREFORE, the parties hereto agree as follows: 1. PCI will pay to the City the sum of $22,680.00 as an agreed compromise and settlement of liquidated damages. Said sum may be deducted from amounts owing to PCI on the contract by the City. 2. The City agrees that it will limit its claim for liquidated damages to the sum of $22,680.00. 3. PCI agrees that it will not make any additional claims for non -approved change orders made to the date hereof, including but not restricted to, claims of additional costs for gravel, electrical box and other non -approved change orders. 4. In all other respects the agreement between the City and PCI dated November 19, 1984, and its other contract documents shall remain in full force and effect. THE CITY OF ALBERTVILLE 9W.-,lsh Its Mayor By--=z_`-`--`P_==---- Donald Berning Its City Clerk PROGRESSIVE CONTRACTORS, INC. lv�ir Michael My is President By_ � -------------------- Ronald Ronald E. Gibbons Its Vice President -ztiw. -2- STATE OF MINNESOTA) ) as. COUNTY OF WRIGHT ) ,The forego4ng instrument was acknowledged before me this �25 . L day of _c-�Y _ -------, 1986, by James Walsh, the Mayor and by Donald Berning, the City Clerk, of the City of Albertville. Y Nota Public .� %. ,'nil, Y. Li,tucllitl STATE OF MINNESOTA) a :n „cif. NOTARY F'UOLIC.MINNESOTA 8s• HENNEFIN COUNTY COUNTY OF �� —_) My Commission Expires MAKH 18, 199Z The foregoing instrument was acknowledged before me this day of ------- ?fit ......... , 198ji', by Michael McGray and Ronald E. Gibbons, the President and Vice President; -ILO respectively, of Progressive Contractors, Inc. JO N T AIf;N GE fi e NOTPU 1R1! TA 7 Not r '�'4ykgmM. EXP. APR L , 1991 The above agreement is hereby approved by the undersigned. MEYER-ROHLIN, INC. B-___ Thor Meyer City Engineers 4- MEYER & hL ER By- Gary�_ .-Meyer City Attorney -3- - MEYER-ROHLIN, INC. ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612-682-1781 January 12, 1987 Honorable Mayor & City Council c/o Maureen Andrews, Administrator City Hall Albertville, MN 55301 Re: Analysis of Water Samples Dear Mayor & Council Members: As requested, I have conducted an analysis of the water in the City of Albertville. The results are as follows: Iron Manganese Total Alkalinity Total Hardness Total Dissolved Solids Chloride Fluoride pH * Not Tested Elementary School Maintenance Room, mg/1 0.09 1.0 340 340 370 1.0 1.4 7.5 Raw Water Pump House, mg/1 0.13 1.0 Desirable Limits mg/1 0.00 - 0.3 0.00 - 0.05 Little Health Signif. Little Health Signif. * 500 * 250 * Upper Limit o.8 - 1.7 6-8 Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor As can be seen the quality of the water is fairly good except for manganese. With the excess Manganese in the water, flushing of the water mains is a very critical process with a more than "normal" flushing frequency required. The dark colored water that was present in the water system can therefore be attributed to the preceeding conditions. If you have any additional questions, please contact me. Sincerely yours, ME R-ROHLIN, INC. J `-BarryD7Johnso Project Enginee BDJ:lg cc:E-8601-misc. P, 4 a laboratoriest inc. MOfESSlONAI ANALYTICAL CHEAYSTRY i ENGWNUING 1710 Douglas Drive North ❑ Minneapolis, MN 55422 ❑ Phone (612) 544-5543 January 13, 1987 Ms. Maureen Andrews City of Albertville Albertville City Hall Box 131 Albertville, MN 55301 Dear Ms. Andrews: Enclosed are reports of laboratory analysis for sample(s) received December 18, 1986. If you have any questions concerning this report, please feel free to contact me at any time. Sincerely, -�— /4�/— Thomas L. Halverson Inorganic Chemistry Manager TLH/lg Enclosures cc: Mr. Barry Johnson, Meyer Rohl ine "c4t I inc. ROMSK NA► &%ALVTW-U cM+o MOW 1710 Douglas Drive North ❑ Minneapolis, MN 55422 ❑ Phone (612) 544-5543 January 13, 1987 City of Albertville Albertville City Hall Box 131 Albertville, MN 55301 Attn: Ms. Maureen Andrews REPORT OF LABORATORY ANALYSIS Date Sample(s) Collected: December 17, 1986 Date Sample(s) Received: December 18, 1986 Minimum Detection Maintenance Pump Parameter Limit Room House _ pH 0.1 7.5 - Total Dissolved Solids, mg/l 1 370 - Total Hardness, mg/l 1 340 - Total Alkalinity, mg/l 1 340 - Calcium, mg/1 0.10 82 - Chloride, mg/l 1 ND - Total Fluoride, mg/l 0.1 1.4 - Iron, mg/l 0.05 0.09 0.13 Magnesium, mg/1 0.10 32 - Manganese, mg/l 0.04 1.0 1.0 NO - None Detected The data contained in this report was obtained using EPA or other approved methodologies. All analyses were performed by me or under my direct supervision. T of� ma L. Halverson Inorganic Chemistry Manager TLH/lg cc: Mr. Barry Johnson Ql woo/ ..'.':�„ =.� :AL }L' °�- ` j• :fig +� � Yf i ►►�•� q T. - io ulf 'ems. i � � I � � ',`- ..1• s'r_...t.�%tr '.! 4Z, �-., ..yy s I ^-��. .ice. '•. • (, .• •f •• •t• ,�•� i•-�-�. .. +'-• '�� .• �• :�-� .;. •_,�% • �' _ 'ram. . \., ' n r. • a. �- - _ . ! �� . r art +_. !? T ' • M - - w• •"lf•td • • '•� '+•.-j.i.,••• _,� •� � �-. ;�,j Z_ti tan!": `-�' � •�� t 7 � '- :�• .• � + �, '• ♦� •� ,` .� ••. i s ~ a.•' .:.! ^' ,7 of .at ..•:._ :- • i , i ', •- .` . } S ''ter; • • • . .�Fiiir---7+_ '�n+R_ •s .. r ', .i S, �• r� • - `•.�-t v - �t j•, • � ,.a� •: � ' r � � 4 - t�ys� ';""'k's" _'� ::::+'7�'r'�[ ra,�'? y�7`� i 4w r•f..t'�� t,- � +-;'t•• .• �' •:'.': '! � - r • �.�. '• •' :4.:i, •: � +: •'' •.. ''t.J.: :�. ,�1�.+ ►. � • •+ � .fir - - ..,• �•wy`. •a: •�' +fi a�/� S,�t':_.J #�•1• �' '-_ • s!"e _ 4 v~ : 1 �.: a . � '4k .:r .Z: �`�j. •4-•5Y >: _•v, * rf�t. ,ti�`{•l •L'�•••i•••, .� } •� «• of M, }, -` «�c�•-•� Y.�-.'_••'•'`r-+_• �:� N 4+,•,IL I 5a::s" a a Z I!+rX.N -fig S��yj' Ijb • ,�.a. s'+ ,`_Y: ter.•'SL,•• ram, + • : t• Cl � f' • ~mow''' • � � � • ` rn � .i��f�.':+�.t J1i_��y/��y t ! �� I � •1 � , a1r 1 •r � - � r TT� :'� • ) �Z 'two +t I LAW ENFORCEMENT CONTRACT THIS AGREEMENT, made and entered into this IG} day of flaramhnr 19 86, by and between the County of Wright and the Wright County Sheriff, here— inafter referred to as "County" and the Ci thereinafter referred to as the "Municipality"; WITNESSETH: WHEREAS, the municipality is desirous of enteringinto a contract with the County for the performance of the hereinafter described law enforcement protection with the corporate limits of said municipality through the county sheriff, and WHEREAS, the County is agreeable to rendering such services, and protection on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by the pro— vision of Minn. Stat. 1957, Sec. 471.59 and Laws 1959, Chap. 372, and Minn. Stat. Ann. 1961, Sec. 436.05; NOW THEREFORE, pursuant to the terms of the aforesaid statutes, it is agreed as follows: 1. That the County by way of the Sheriff agrees to provide police protection within the corporate limits of the municipality to the extent and in manner as hereinafter set forth: a. Except as otherwise hereinafter specifically set forth, such services shall encompass only duties and functions of the type coming within the jurisdiction of the Wright County Sheriff pursuant to Minnesota Laws and Statutes. b. Except as otherwise hereinafter provided for, as a standard level of service provided shall be the same basic level of service which is provided for the unincorporated areas of the County of Wright, State of Minnesota. c. The rendition of services, the standard of performance, the discipline of the officers, and other matters incident to the performance of such services and control of personnel so employed shall remain in and under the control of the Sheriff. d. Such services shall include the enforcement of Minnesota State Statutes and Laws and the municipal ordinances which are of the same type and nature of Minnesota State Statutes and Laws enforced by the Sheriff within the unincorporated territory of said County. 2. That it is agreed that the sheriff shall have full cooperation and assistance from the municipality, its officers, agents and employees, so as to facilitate the performance of this agreement. 3. That the County shall furnish and supply all necessary labor, supervision, equipment, communication facilities for dispatching, cost of jail detention, and all supplies necessary to maintain the level of service to be rendered herein. 4. The municipality shall not be liable for the direct payment of any salaries, wages, or other compensation to any personnel performing services herein for said County. 5. The municipality shall not be liable for compensation or in— demnity to any of the Sheriff's employees for injuries or sickness arising out of its employment, and the County hereby agrees to hold harmless the municipality against any such claims. 6. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability for intentional or negligent acts of said municipality, or any officer, agent, or employee thereof. 7. This agreement shall be effective from January 1. 1987 i to December 31, 1987 8. The municipality hereby agrees to pay to the County the sum of $20,202 (18.50/hr.) for law enforcement protection for 3 hours per day of daily patrol service and 24 hours call and general services from said Sheriff's office during said term of this agreement. 9. If the annual salaries of the deputy sheriffs are increased at any time during the term herein stated, this contract shall not be increased. 10. The municipality shall have the option of renewing this agreement for an additional successive twelve—month period. To exercise this option, the municipality shall notify the county administrator not later than sixty days prior to the expiration date of this agreement. 11. It is understood and agreed that the offenses for which arrests are made pursuant to state statutes the county shall stand all costs of the courts and its prosecution. When arrests are made under municipal ordinances of the municipality, the municipal attorney shall prosecute such case. Any and all fines collected shall be paid to the Wright County Treasurer's Office. 12. WHEREAS, legislation has been enacted effective July 1, 1973, making it mandatory that the County Court remit to all municipalities within the said county, one half of all fines levied and collected from traffic violation arrests made in said municipality. And, WHEREAS; it is understood that the contract fees is based the County recieving the entire amount of all fines. }�-}e-tlRaeee�eea-aped-ape-MtlR3e}�a}}Ey-epe}}-eeEtleR-fie-ape We�gp�-6etlR�y-Speer€€-a}}-€iRe-IReRiea-eee3eVe�-€PeIR-ape-setlR€y.--Sa}� MtlR}e}fie}}�y-epe}}-sex:}�-by-epeek-Re-}aver-EpeR-gyp}ray-�$6}-aeys-€�6IR-wpeR €3Re-tReR}ee-ere-eee}even-ay-se}�-NtlR}e}�a}�$y+. The Wriaht County Sheriff is hereby authorized to additional compensation herein, to retain all Municipal fine monies recieved, and shall account to the Municipality for the same at least quarterly. 13. For the purpose of maintaining cooperation, local control and general information on existing complaints and problems in said municipality, one member on the municipal council, the mayor, or other person or persons, shall be appointed by said council to act as police commissioner/s for said municipality, and shall make periodic contacts with and attend meetings with the sheriff or his office in relation to the contract herein. IN WITNESS WHEREOF the municipality, by resolution duly adopted by its governing body, caused this agreement to be signed by its mayor and attested by it clerk, the County of Wright, by the Councty Board of Commissioners, has caused these presents to be subscribed by the Wright County Sheriff and the Chairman of said board and the seal of said board to be affixed thereto by the clerk of said board, all on the day and year first above written. ayor ATTES Clerk BOARD OF WRIGHT COUNTY COMMISSIONERS BY tc�.� �nC-4(f 11, _-.x--_' v Chairman ATTEST: ,�7• / /)l. � �/ Of. Coun Commiss Wright County