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1987-12-21 CC Agenda/Packet• 0 COUNCIL AGENDA DECEMBER 21, 1987 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES IV. COMMUNITY FORUM 7:05-Joint Powers Update and discussion on Fire Hydrants 7:30-Dave Stromberg regarding dog catching When Available -Representative of the Sheriff's Office V. DEPARTMENT BUSINESS A. Legal Summary of Sign and Billboard Ordinance -Update on Tax Increment Financing Project (tentative) -Other Business B. Maintenance -Cab for John Deere -Alarm system for Wastewater Treatment Facility -Possibility of putting snow fence between Fire Barn and Post Office. -Other Business C. Engineering -Study on Expansion of Sewer system (lift station and force - main) Snowmobile trail and culvert place in drainage ditch -PPM Water Problem -Other Business D. Park Board -Fee approval for Broomball ice rental--$150.00 for 2 nights - 75.00 for 1 night -Broom and Snowblower Sale E. Administration -Approval of 3.2 Off -Sale License ($50.00) for: Albertville Bar -Approval of Sunday Liquor Licenses ($200.00) for: Albertville Bar, and Ronays on Main -Approval of Coin Operated Game Machines Licenses ($30.00 per machine) for: Albertville Bar, Ronay's on Main, and 152 Club -Approval of Cigarette Sales Licenses ($12.00) for: Albertville Bar, Ronay's on Main, 152 Club, Don's Auto, and Hackenmueller's -Approval of Employee Raises per 1988 Budget (effective January 1, 1988) -Income Received and Bills to Be Paid COUNCIL AGENDA PAGE 2 -Need to change the January 18th Council meeting to January 19th because of legal holiday. • -Approval of building permits Permit Name Type of Address Amount # Construction of permit 54 D.J.'s Storage Addition 6060 LaBeaux Ave. $ 343.45 -Other Business VI. MEMBER'S REPORT Donatus Vetsch - Request by Harry Weber that road past plant be plowed. VII. OTHER BUSINESS -NSP Notice VIII. MOTION TO ADJOURN I* 10 COUNCIL MINUTES DECEMBER 21, 1987 The regular meeting of the Albertville City Council was called to order by Mayor Loretta Roden. Members present included Gary Schwenzfeier, Donatus Vetsch and Bob Braun. Council member Don Cornelius was absent. Others present included Maureen Andrews, Thore Meyer, Bob Miller, Ken Lindsay, and Jim Walsh. There was a motion made to approve the agenda. The motion was made by Donatus Vetsch and seconded by Gary Schwenzfeier. All were in favor and the motion carried. The minutes of the December 7th meeting were reviewed. Gary Schwenzfeier asked if the school had contacted the City about the issue of using degreaser in their lines. Maureen stated taht the had not heard anything today. Thore Meyer told the Council that he had gotten a call from the school's mechanical engineer regarding the City's letter and the options present. There was some discussion regarding the possibility of requiring a grease trap int eh school's line and what the state building codes requires. Those said that he explained the City's position the best he could regarding the problem. In additon the school's engineer expressed his concern regarding a statement made int he letter regarding the cleaning of the sewer line. The statement being regerenced, referred to the line from the school out to the city sewerline and the agreement with the school that they will have the line cleaned on an annual basis, to reduce potential blockages further down the line. There was no other discussion regarding the minutes so there was a motion made to approve the minutes. The motion was made by Gary Schwenzfeier and seconded by Bob Braun. all were in favor and the motion carried. Gary Schwenzfeier next updated the Council on the December meeting of the Joint Power's Board. The Board had worked ont he 1988 operating budget but had not adopted it. Gary also explained to the Council that the reason the hydrants had been ordered is that the cost for the replacement parts had come in at $1,300.00 which needed to go before tha full board for approval. Gary asked Thore Meyer why there is a problem with the hydrants installed. It is Gary's feeling that the hydrants should be installed properly right a way so that this problem would not exist. It was agreed that Gary, Ken and Thore would get together and review the hydrant issue and will report back to the Council at a later date. Sargeant of the Wright County Sheriff's Office was present at the meeting to discuss any issues the Council was concerned with. Maureen explained to the Council that the Sheriff's Office wants to keep regular contact with the City Council and will be attending meetings from time to time. COUNCIL MINUTES PAGE 2 Sergeant Even was aware of the fact that the Council was interested in the issue of Dog Catching. Gary Schwenzfeier asked if the Sheriff's office transport the Buffalo dogs over to Monticello and was informed that the County does not transport animals, but that the Buffalo City Police may. Sergeant Even stated that he has heard good things about the Monticello Dog Catcher and that he is doing a good job in the areas he is working. He also stated that the County can enforce the City o rdinance regarding dogs, but that they are not equipped to impound or transport animals to a pound. Other items discussed with teh Sheriff's representative was the problem with speed. Donatus Vetsch asked if Radar is being run on any of the side streets in Albertville. Sergeant Even said that he knows radar is being run in this area during the day shift and that most of the cars working the evening hours are equipped with radar equipment. It was pointed out that there seems to be a problem on the streets leading out of the industrial park at shift changes Sergeant Even said he would make a note of the problem. There was no other business with the Sheriff's office and Sergeant Even was thanked for stopping in. The next issue discussed by the Council was the summary of the Sign and Billboard Ordinance which needed approval of the Council prior to publishing in the Crow River News. By printing the summary the cost is reduced considerably Bob Miller pointed out that in order for the summary to pass it needs a 3/4 vote (or in this case - a unanimous vote). A motion was made by Bob Braun and seconded by Donatus Vetsch to approve the summary on the 1987-3 ordinance regarding the sign and billboards. All were in favor and the motion carried. Other items reviewed included the Tax Increment Financing on the Pat Meyer project, and the request for rebudgeting of the Wastewater Treatment grant. As of time of the meeting Holmes and Graven is still working on the TAx Increment project and the Council will have to wait until the bond Counsel gets back with their fingings. The MPCA had not responded to the City's request for hearing before the Commissioner regarding the rebudget request. The next issue discussed by the council related to the purchase of the cab for the John Deere. Included in the Council packet was a memo showing how funds had been allocated to and spent in the mainteneance, street and park funds for years 1984-1988. Discussion focused on whether the City could justify the purchase when it had not been budgeted. Ken said that he had requested $1,000.00 for special prjects and thefunds could come from that catagory. A member of the Council pointed out that this purchase would drainithat fund down to almost nothing during the first month of the new budget year. ^ Bob Braun stated that he,didn't know if the cab was a high priority item at this time. Ken stated that it was the maintenance Department's intention to have the $1,000.00 available for this type of purchase. Gary Schwenzfeier stated that he didn't know if the City really needed the cab this year, keeping in mind that it would not rule the future need of a cab - during the next budget cycle. COUNCIL MINUTES PAGE 3 There was also discussion regarding the possibility of holding on the purchase until later, to see how the fund would be set at that time. Bob Braun stated that he would like to see that City hold off on making the purchase so not to be caught short later in the year. After some additional discussion the Council decided to hold on the purchase until fall. Ken next reviewed with the Council the information on the alarm system for the Wastewater Treatment Facility. The Joint Power's system was discussed and it appears that it is a dealer system which is not as system as the one being looked at by Ken Lindsay. As discussed in earlier minutes (Dec. 4) the system would cost $1,730.00 for the total package and will monitor highwater and electrical problems. It was asked if the City had had any problems with the Wastewater Treatment Facility since the control panel was rebuilt -The last time? Ken stated that there had not been but that for teh most part the electric storms had passed peak in by that time. Since $2,000.00 was budgeted for the alarm system the Council agreed that Ken should go ahead and order the system. A motion was made by Donatus Vetsch, and seconded by Gary Schwenzfeier to authorize the purchase of the alarm system. All were in favor and the motion carried. Ken told the Council that it would take 4-6 weeks to order and install. Discussion on snow fence between the Post Office and City Hall was table. Other items briefly discussed included the MWOA meeting and the new laws being enforced. Ken said that he would discuss these in more detail at a later meeting. Ken also checked to see how most Cities had done with their old plant and found out that most had been filled in. Finally the last maintenance item discussed was the degreaser issue at the School and was informed that it had already been discussed and that Maureen was following up on it. The Council next discussed the issue of dog catching with Mr. David Stromberg, the Monticello Dog Catcher. The Council was given brief overview of how the City of Monticello contracts for boarding animals and how Mr. Stromberg goes about with the detaining of animals and what options the city had in the area. The Council found out that there would need to be two contracts if Albertville got involved with the system in Monticello. There would be a contract with the City of Monticello for boarding the animals for 5 working days at $6.00 a day. It was explained that 5 days is the minimum number of days that the state requires that an animal be held. --. There would also be a contract with Mr. Stromberg for the actual service of dog catching. The City would be charged $12.50 for a cagll out and pick- up of animal. Issues discussed with Mr. Stromberg included how often he was available to pick up animals and what the City would need to do to hold animals until the animals could be picked up. Mr. Stromberg recommended that dogs should COUNCIL MINUTES PAGE 4 be kept in some sort of kennel with food and water and that cages would run about $60.00 a piece. Mr. Stromberg noted that he also works with the different animal -groups in placing animals instead of having to put it down. Actual details would need to be worked on prior to the signing of the contract, but there are some general administration items discussed such as licensing fees and releasing of animals. There were no other future questions and Mr. Stromberg was thanked for his input. Maureen was asked to contact Monticello in regards to their boarding contract and forward taht information on to,Bob Miller. The Council was next informed that Meyer Rohlin has just about completed the study of the sewer line ezpansion and that the written report will be completed in January. The issue of he snowmobile trail was then reviewed by the Council with regards to the installation of teh culvert in the drainage ditch in the industrial park. The issue discussed pertained to the size of the culvert that would be required. Presently the drainage ditch is serviced by two 42" concrete culverts and the Jaycees requested that they be allowed to install a 12" metal culvert because of the cost involved. It was the ooncern of the engineer and the maintenance department, that by allowing the smaller culvert it would act as a dam for the water and in some cases the culvert could be washed out resulted in backups and plug ups of the storm sewer system. It is the recommendation of the engineer that a property sized culvert (42") and rip rap be installed to retain the proper drainage system through the industrial park. Reason's stated for this recommendation where listed above. A motion was made by Gary Schwenzfeier and seconded by Bob Braun requiring that the Jaycees install or have installed a 42" culvert at the location of the crossing of the city drainage ditch, per the approval of the City Engineer and that if and when it would become necessary to removet he culvert to correct any drainage problem that might arise that the jaycees will be responsible for the cost involved with the removal. All were in favor and the motion carried. The PPM water problem was briefly discussed and will be followed up at a later meeting. The Park Board issues of fees to charge the broom ball teams for ice time was discussed. The Board had recommended season fees of $150.00 for 2 nights and $75.00 for 1 night. Gary Schwenzfeier said that he believed that the groups should eb charged a $100.00 per night because is is an adult activity. Bob Braun said he disagreed stating that the kids get every thing for free while adults have to pay for same priveleges. -� Gary Schwenzfeier then said that maybe there should be a charge for the kids activities (ie Youth Hockey being referenced) Bob Braun went on the explain that it was the intent of the Park Board to charge for the privelege of the ice while not pricing the people off the ice because if these people don't use the ice who will? Bob Braun also stated that he feels that it is important that adult recreation . COUNCIL MINUTES PAGE 5 is available in Albertville. Gary Schwenzfeier then stated that he was not out to get anyone but doesn't feel expenses are being covered. There was some disagreement to this because of summer maintenance on entire park. Maureen was asked to check on what other cities are charging and report back to the Council. Donatus Vetsch stated that the Council has to keep in mind that the park is public and is to be used by teh residents and for the most part comes from donation. By pricing the ice time too high the City could be alienating the people or groups who have donated time and money to the park. It was finally agreed that the issue should be tabled until more information is available. The next park issue discussed the ice broom. The Board decided that they would contact St. Michael regarding the buyout of the equipment one way or another. Gary Schwenzfeier stated that he didn's think this was very smart and that the Board should hold on. No action was taken. The minutes should not that the machine was left in terrible shape at the end of last session and that City maintenance employees spent many hours making repairs. The follwoing licenses were approved on the following motion. 3.2 Beer license for the Albertville Bar. The motion was made by Bob Braun and seconded by Gary Schwenzfeier. all were in favor and the motion carried. Sunday Liquor Licenses for the Albertville Bar and Ronays on Main. The motion was made by Donatus and seconded by Bob Braun. All were in favor and the motion carried. Coin Operated Machine Licenses for the Albertville Bar, Ronay's on Main, and 152 Club. Moiton made by Bob Braun and seconded by Gary Schwenzfeier. All were in favor and the motion carried. Cigarette Licenses for the Albertville Bar, Ronay's on Main, 152 Club, Don's Auto and Hackenmueller's. The motion was made by Gary Schwenzfeier and seconded by Donatus Vetsch. All were in favor and the motion carried. There was a motion made by Donatus Vetsch and seconded by Gary Schwenzfeier approving the 1988 salary increase per the 1988 budget. All were in favor and the motion carried. The Council next reviewed the income received and bills to be paid on a motion made by Gary Schwenzfeier and a second by Bob Braun checks 8375 through 8406 were approved. All were in favor and the motion carried. A motion was made by Gary Schwenzfeier and was seconded by Donatus Vetsch with changing the January 18 meeting to January 19 because of the Martin Luther King Holiday. All were in favor and the motion carried. The building permit for D.J's (#54) was approved on a motion by Bob Braun and a second by Donatus Vetsch. All were in favor and the motion carried, pending payment. Maureen informed the Council that she would be gone the week between Christmas and New Years. COUNCIL MINUTES PAGE 6 ken was asked to'make one pass with the snowplow down by the bulk tanks at Weber Oil when there is a hevy snow (4 or more inches of snow). Ken said that it would not be a problem. Jim Walsh was present to discuss with the Council the outcome of the vote on the Joint Power's budget. With the key issue of descent being over the increase in the MUnitec fees. There was discussion on the budget make up and how the rest of the board voted. The vote went 6-1 in favor of the budget with Albertville casting the only no vote. The records should note that the Albertville City Council voiced the same concerns that Jim raised at the Joint Power Board meeting and that the City will have to work at any situation where the Joint Power's might need to come back to the cities for additional funds. The Council approved turkeys for the full time employees on a motion by Donatus Vetsch and a second by Bob Braun. All were in favor and the motion carried. There was a motion to adjourn made by Gary Schwenzfeier and seconded by Donatus Vetsch. All were in favor and the moiton carried. SUMMARY OF ORDINANCE NO. 1987-3, AN ORDINANCE REGULATING ADVERTISING DEVICES (BILLBOARDS) AND BUSINESS SIGNS AND PROVIDING A PENALTY FOR VIOLATION THEREOF Summary The City Council of the City of Albertville, by the above Ordinance No. 1987-3, has repealed Ordinance No. 1975-4 entitled "An Ordinance Regulating Advertising Devices (Billboards) and Providing a Penalty for Violation Thereof." The Ordinance establishes regulations for advertising devices (billboards) and business signs in the City of Albertville. The Ordinance covers the following: 1. Definitions of terms used in the Ordinance (Section 2). 2. Designates the enforcing officer of the Ordinance (Section 4) . 3. Requires permits for advertising devices and most signs (Section 5). 4. Necessary information that must be submitted with permit applications (Section 6). 5. Establishes permit fees (Section 7). 6. Establishes standards and restrictions for billboards and provides for removal of non -conforming billboards (Section 3) . 7. Establishes standards for business signs and provides for prohibition of certain signs (Section 9). 8. Establishes regulations and restrictions for permitted business signs and provides for removal of non -conforming business signs and sign structures (Section 10). 9. Provisions for billboard and business sign variances (Section 11). 10. Establishes special standards for certain signs, including "for sale" or "for rent" signs, accessory signs to parking areas, churches, schools, non-profit institutions, residential areas (Section 12). 11. Establishes penalties and remedies for sign violations, including imprisonment for 90 days or a find of not more than Qc $700.00, or both (Section 14). The complete text of the above -referenced Ordinance is available for public inspection and review at the office of the City Clerk for the City of Albertville, at the Albertville City Hall, 5964 Main Avenue, Albertville, MN 55301. The regular business hours are at said City offices in the City Hall are 8:00 a.m. to 5:00 p.m., Monday through Friday. The above -referenced ordinance was passed by the City Council of the City of Albertville on October 5, 1987, and this formal summary thereof approved by said City Council on _-j----------_----, as evidenced and certified by my signature hereon. ------------------------------- Loretta Roden, Mayor ATTEST: Maureen_Andrews, City Clerk (Published in the Crow River News -2- CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 DATE: �DECEMBER 18, 1987 PHONE: (612) 497-3384 TO: MAYOR RODEN AND MEMBERS OF THE COUNCIL FROM: MAUREEN ANDREWS, CITY ADMINISTRATOR REGARDING: FUNDS AVAILABLE IN CAPITAL OUTLAY CATAGORIES As requested, here is the information regarding the funds available for capital outlay purchases in the following departments - Maintenance, Streets, and Park for the years 1984 through 1988. In addition, I have also shown the designation of these funds for the years 1986-1988, my records do not show how the funds were allocated prior to 1986. Maintenance Year Budget Actual Surplus/(Deficit) Designation of Funds 1984 3,000 1,853 1,147 1985 1,500 364 1,136 1986 ..� 1987 1,000 1,000 1,040 259.95* (40) 1,000 mower (yr. 1) 1988 3,554.50 -- 740.05 1,000 mower (yr. 2) -- 1,250 pickup 250 ceiling fan 1,000 extra projects 255 mower (new) 1,053.13 snow blower TOTAL SURPLUS $2,983.05 Streets Year Budget Actual Surplus/(Deficit) Desiqnation of Funds 1984 1,500 4,014 (2,514) 1985 1,000 0 1,000 1986 1987 500 3,000 0 1,448.35 500 1,551.65 500 snow plow 3,000 snow plow/tractor 1988 3,000 -- -- 3,000 snow plow/tractor TOTAL SURPLUS $ 103.30 Park Year Budget Actual Surplus/(Deficit) Desiqnation of Funds 1984 1,100 0 1,100 1985 1,000 0 1000 1986 2,500 3,270 �700) 1,000 mower (yr. 1) 1987 1,800 1,150 650 1,500 equipment 1,000 mower (yr. 2) 1988 2,124 -- - 800 equipment Make ouFCity........ Your 64.000 metal doors, We invite Home. Industry, Business -2- warming house, hand blowers 124 snowblower TOTAL SURPLUS $2,050.00 *The 1987 actual funds are through October. The 1987 actuals column does not indicate the fund expended in 1986 for the Toro mower because it is done as a journal entry at the end of the year. In addition, the Park Board has installed the metal doors in 1987 which have been budget for in 1988. This transaction will be taken care of in the same fashion as the mower. as you can see there are funds available in funds, but keep in mind that prior to 1986 the Ctiy operated out of a general fund and I can not account for how the funds were designated. The Council ultimately has to decide how funds are spent, hopefully this information will assist you in deciding on the cab for the John Deere. INCOME RECEIVED DECEMBER 21, 1987 PAT MEYER TRIAD DEVELOPMENT, INC. SHERBURNE COUNTY ABSTRACT FRANCIS BEAUDRY UNIVERSAL TITLE INSURANCE COMPANY METRO -WEST INSPECTION STATE OF MN LEAGUE OF MINNESOTA CITIES SHERBURNE COUNTY ABSTRACT SEWER ACCOUNTS BILLS TO BE PAID DECEMBER 21, 9187 MAUREEN ANDREWS KEN LINDSAY MIKE MERGES LORI RODEN PERA JIM WALSH STEVE KLITZKA MIKE POTTER WANDA SCHERBER GORDY BERNING DON BERNING HERB SCHERBER MARK DALEIDEN BRIAN BEBEAU DAVID VETSCH HOLMES AND GRAVEN MINNEGASCO SUBTOTAL $ 1,000.00 935.90 10.00 10.00 1,668.29 100.00 45,032.68 255.00 10.00 2,898.00 $ 51,919.87 $ 535.47 629.52 310.20 88.69 133.42 135.00 39.42 40.00 40.00 30.00 80.00 70.00 78.84 80.00 200.00 2,000.00 131.74 SUBTOTAL $ 207,060.08 ADDITIONAL INCOME DECEMBER 21, 1987 FRANKFORT TOWNSHIP (FIRE FEES --VALUATION OF $1,047,045 X 2.1 MILLS) 2,199.00 SEWER ACCOUNTS 277.50 TOTAL $2,476.50 ADDITIONAL BILLS DECEMBER 21, 1987 ST. MICHAEL INSURANCE 50.00 FRANKFORT TOWNSHIP 500.00 ANOKA AVTI 324.00 TOTAL $874.00